1. What is Cataloging The Big Question LIB 630 Classification and Cataloging Spring 2009 Do we need to be FRBRizing, or what?

2. What is Cataloging?

cataloging

• The process of creatingentriesfor acatalog .Inlibraries , this usually includesbibliographic description ,subject analysis , assignment ofclassification notation , and activities involved in physically preparing theitemfor theshelf , tasks usually performed under the supervision of alibrariantrained as acataloger . British spelling iscataloguing .See also :cataloging agency ,cataloging-in-publication ,centralized cataloging ,cooperative cataloging ,copy cataloging ,descriptive cataloging ,encoding level , andrecataloging .

• • Online Dictionary of Library and Information Science, ODLIS

June 7, 2009 What is cataloging? 3. 2 kinds of cataloging

Original cataloging

Copy cataloging

June 7, 2009 What is cataloging? 4. What is original cataloging?

original cataloging

• Preparation of abibliographic recordfrom scratch, without the aid of a pre-existingcatalog recordfor the sameedition , more time-consuming for thecatalogerthancopy cataloging .

• i.e.:Do-it-yourself cataloging!

June 7, 2009 What is cataloging? 5. Copy cataloging?

copy cataloging

• Adaptation of a pre-existingbibliographic record(usually found inOCLC ,RLIN ,NUC , or some otherbibliographic database ) to fit the characteristics of theitemin hand, with modifications to correct obvious errors and minor adjustments to reflect locally acceptedcatalogingpractice, as distinct fromoriginal cataloging(creating a completely new record from scratch).

• i.e. Copy from others cataloging!

June 7, 2009 What is cataloging? 6. But what are we actually doing when we catalog a book or whatever?

Were entering information about the book into the librarys catalog, so that when patrons are searching, they can find what theyre looking for, or, at least, something that will help them find an answer to their question.

June 7, 2009 What is cataloging? 7. What is a card catalog?

card catalog

• A list of theholdingsof alibrary ,printed , typed, or handwritten oncatalog card s, each representing a singlebibliographic itemin thecollection . Catalog cards are normally filed in a singlealphabeticalsequence ( dictionary catalog ), or in separate sections byauthor ,title , andsubject( divided catalog ), in the long narrow drawers of a specially designed filing cabinet, usually constructed of wood ( click hereto see an example). Most large- and medium-sized libraries in the United States haveconvertedtheir card catalogs tomachine-readableformat. Also spelledcard catalogue . Compare withonline catalog .

June 7, 2009 What is cataloging? 8. Online catalog?

online catalog

• Alibrary catalogconsisting of a collection ofbibliographic record s inmachine-readable format , maintained on adedicatedcomputer that provides uninterruptedinteractive accessviaterminal s orworkstation s in direct, continuous communication with the central computer. Although thesoftwareused in online catalogs isproprietaryand notstandardized , mostonlinecatalogs aresearchablebyauthor ,title ,subject heading , andkeywords , and mostpublicandacademic librariesin the United States provide free public access, usually through aWeb -basedgraphical user interface .Click heretolog onto the online catalog of theLibrary of Congressin Washington, D.C. Synonymous withOPAC .

• OPAC= online public access catalog

June 7, 2009 What is cataloging? 9. Why make this distinction?

There are those who call an online catalog the online card catalog or something similar.

There are no cards on the computer, so that calling the online computer the card catalog is a misnomer

Card refers only to the medium the catalog appears on

• PLEASE DONT DO IT!

June 7, 2009 What is cataloging? 10. Elements of cataloging

From ODLISdefinition :

• bibliographic description

• subject analysis

• assignment ofclassification notation(which is essentially what classification is)

• activities involved in physically preparing theitemfor theshelf

June 7, 2009 What is cataloging? 11. What information do you put into the catalog, then?

Basic bibliographic information (AKAbibliographic description ):

• Author, title, publisher, date

• Edition

Basic physical information (AKAphysical description ):

• Size, no. of pages, whether illustrated, if it has a bibliography and/or index

• Format (book, recording, electronic, etc.)

Subject information (AKAsubject analysis )

June 7, 2009 What is cataloging? 12. What is bibliographic description?

The official international definition:

• . . . lists all the elements which are required to describe and identify all types of material which are likely to appear in library collections, . . .

• • ISBD(G): General International Standard Bibliographic Description1992 http://www.ifla.org/VII/s13/pubs/isbdg0.htm

June 7, 2009 What is cataloging? 13. Wait, theres more, though!

International Standard Bibliographic Description

• . . . assigns an order to the elements of description, and specifies a system of punctuation for the description.

• • ISBD(G): General International Standard Bibliographic Description1992 http://www.ifla.org/VII/s13/pubs/isbdg0.htm

June 7, 2009 What is cataloging? 14. What is the prescribed order?

• Area 1:title and statement of responsibility (for example: author, editor, artist).

• Area 2:edition.

• Area 3:material-dependent information (for example, the scale of amapor the duration of asound recording ).

• Area 4:publication and distribution.

• Area 5:physical description (for example: size and number of pages in a book or number of CDs in the samejewel case ).

• Area 6:series.

• Area 7:notes.

• Area 8:standard number ( ISBN ,ISSN ).

• • International Standard Bibliographic DescriptionFromWikipedia , the free encyclopedia. http://en.wikipedia.org/wiki/International_Standard_Bibliographic_Description

June 7, 2009 What is cataloging? 15. What is the punctuation? June 7, 2009 What is cataloging? Slidefrom presentationIntroduction to Description: History of Cataloging CodesSpaces before and after the special punctuation (shown in red)! GMD=General material designation.New rules: [ ] not ( ) 16. An Example June 7, 2009 What is cataloging? Slidefrom presentationIntroduction to Description: History of Cataloging CodesNotice the spaces! Title Author Edition Author 17. What do the punctuation symbols mean?

[ . . . ]usually means that whats included within the [ ] is General Material Designation, i.e. physical or electronic or other format

:usually means that what comes first is the main title and what comes after is the subtitle (if there are spaces before and after) OR what comes first is the place of publication and what comes after is the publisher

/means that what follows is the statement of responsibility, i.e. author, editor, etc

June 7, 2009 What is cataloging? 18. Whats the advantage of having everything so standardized?

You can recognize and read a bibliographic record, no matter what language or script its written in

You can tell whats being described, no matter what kind of material it is

June 7, 2009 What is cataloging? 19. An example in English June 7, 2009 What is cataloging? Main title GMDformat realia =real-life object Subtitle Statement of responsibility Publication info Physical description Series info Slide 14fromCATALOGING: Ticket to the Past, the Present, and the Future 2000 Arlene G. Taylor Edition and edition responsi-bility 20. An example in German June 7, 2009 What is cataloging? Title GMD=General Material Designation (in this case:electronic resource) Subtitle Statement of responsibility Publication area Series information Standard Number Physical Description 21. An example in Bulgarian June 7, 2009 What is cataloging? Author Title Subtitle (or GMD?) Statement of responsibility Edition area Publication area Physical description 22. ISBD in an online catalog /shows statement of responsibility, i.e. author, follows General MaterialDesignation Spaces before and after punctuation to separate sections 23. What does AACR2 have to do with this?

Anglo-American Cataloguing Rules (AACR)

• A detailed set ofstandardizedrules forcatalogingvarious types oflibrary materials. . . which is divided into two parts: rules for creating thebibliographic descriptionof anitemof any type, and rules governing the choice andform of entryofheading s (access points) in thecatalog .

June 7, 2009 What is cataloging? Click hereto read a brief history ofAACR2 , courtesy of theJSC . 24. Do we need to learn all these rules?

If you plan on specializing as a cataloger, especially in a large research library, where you will be doing a lot of original cataloging, then you will need to learn the rules.

As an LMS, most of your cataloging will be copy cataloging, so that a general awareness of the rules will be all you needplus knowing where to look them up!

June 7, 2009 What is cataloging? 25. Will there be an AACR3?

Yes and noFRBR is coming!

June 7, 2009 What is cataloging? 26. What is FRBR?

Functional Requirements for Bibliographic Records

Either F-R-B-R or Ferber

A report in 7 languages (soon to add simplified and traditional Chinese)

A conceptual model

• entities

• attributes

• Relationships

This comes from the Powerpoint presentation below: 27. Goal of cataloging

FRBR

To enable aperson to:

• Find

• Identify

• Select

• Obtain

Cutter( 19 thcenturycataloging pioneer)

To enable a person to find a book of which either

• the author

• the title

• the subject

...is known

To show what the library has

• by a given author

• on a given subject

• in a given kind of literature

To assist in the choice of a book

• as to its edition (bibliographically)

• as to its character (literary or topical)

Adapted fromFRBR; or, How I learned to stop worrying and love the model 28. Do we need FRBR? June 7, 2009 What is cataloging? 29. And then theres RDA

. . . maybe!

June 7, 2009 What is cataloging? 30. Probably!What is RDA?

RDA: Resource Description and Access

• the new standard for resource description and access designed for the digital world. Built on the foundations established by AACR2, RDA provides a comprehensive set of guidelines and instructions on resource description and access covering all types of content and media.

• • http://www.rdaonline.org/

June 7, 2009 What is cataloging?