western railway schedule of powers ......i and other indian railway codes and orders issued by...

1

Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued by DGM(G)-CCG from time to time. SOP

placed on Net is only for guidance and easy access.

WESTERN RAILWAY

SCHEDULE OF POWERS

DELEGATED BY THE GENERAL MANAGER

TO HEADS OF DEPARTMENTS AND OTHER OFFICIALS

PART 'E'

WORKS MATTERS

2

Disclaimer Clause : The users/executives making use of this SOP should also verify with the latest amended copy of SOP issued

by DGM(G)-CCG from time to time. SOP placed on Net is only for guidance and easy access.

PREFACE

1. The delegation of powers made in this SOP is in exercise of the powers conferred on General Manager as detailed in Annexure II of

Chapter V of the Indian Railway Financial Code Vol. I and other Indian Railway Codes and Orders issued by Railway Board from time to time

in consultation with FA&CAO.

2. Subject to the observance of the delegation contained in this Schedule and canons of financial propriety and also subject to the

provisions of the existing codes, rules and regulations, officers and officials at various levels have power to sanction expenditure or to issue

orders in exercise of their authority as specified in the schedule, and also to re-delegate their powers or any portion of them, to authorities

subordinate to them in respect of those items in which special re-delegation has been specifically authorized, but only to the extent therein

authorized. When such powers of re-delegation are exercised, the orders should be recorded in writing advising all concerned including the HQ

Office. Simultaneously with the issue of orders, the extent to which authority has been re-delegated should be entered in the last column of the

Schedule.

3. There are nine different SOPs in this Railway.

(i) SOP Part A - Establishment Matters

(ii) SOP Part B - Miscellaneous Matters

(iii) SOP Part C - Commercial Matters

(iv) SOP Part D - Medical Matters

(v) SOP Part E - Works Matters

(vi) SOP Part F - Materials Management Matters

(vii) SOP Part G - Disaster Management Matters

(viii) SOP Part H - Publicity Matters

(ix) SOP Part I - EDP Matters

4. This revised edition of SOP Part E - Works Matters is in supersession of all previous orders. While every possible care has been

taken to include all the items in this edition, it is possible that some items have not been specifically mentioned. In such cases the extant orders

will apply.

5. No officer is empowered, except in an emergency, to suspend the exercise of or to withdraw the powers of official subordinate to

him in respect of powers delegated in this Schedule. If any curtailment of the powers delegated to any official is considered necessary, a

reference should be made to the HQ Office.

6. It is emphasized that the powers delegated to officials of various grades can be exercised only by those officials or by other officials

to whom they may have been re-delegated. The powers cannot be exercised by any other official for or on their behalf.

7. To enable the FA & CAO to exercise a check over financial sanctions, he should be furnished by each sanctioning authority with a

copy of each sanction in duplicate immediately after issue. In the case of divisionalised departments such copies should be addressed to the

divisional Accounts Officer concerned.

8. Amendments to this Schedule of Powers will be issued in the form of correction slips which will be numbered serially, part wise

and dated. The number, date and other particulars of each correction slip as it is received, should be entered up in the register of correction slips

at the end of this booklet and either the minor corrections referred to therein should be carried out immediately or the correction slip pasted at the

appropriate place as directed therein. The official responsible for maintaining the Schedule of Powers up to date will initial against each entry in

the register of correction slips. If a correction slip is received out of sequence, the missing intermediate serial number or numbers should be

called for from the immediate superior of the official concerned. All the SOPs are also available in RAILNET which are being updated

regularly.

9. All Powers that have financial implications should be exercised with prior finance concurrence, unless otherwise stipulated vide

Board’s letter No.F(X) II/77/PW/5/Pt5-A dated 30.6.92.

10. Attention is also drawn to the Procedure Order for according financial concurrence vide FA&CAO’s Procedure Office Order

No.27/58 dated 26.3.1958.

11. When delegations “up to” certain monetary limits are referred to, it means that the powers delegated are up to the monetary limit

inclusive.

12. Any suggestions for a modification of the Schedule of Powers to enable the work to be done more expeditiously or more efficiently

should be addressed to the DGM(G) through the normal official channels.

Mumbai HEMANT KUMAR

20th FEB 2014 General Manager

3



I N D E X

PART-E

Item No.

Auction of Cinders.

45

Payment of compensation as determined by an appropriate Authority

appointed/engaged in this behalf for damages.

25

Contracts:

Award of contracts/Acceptance of quotations for works and services

other than consultancy works without inviting tenders with finance

concurrence at the stage of acceptance of the offer.

14

Formation of approved list of contractors.

15

Executing/Signing Contract Agreements and all other connected

documents.

21

Issuance of work orders for execution of a contracted work against a

zonal contract (work order values).

22

Matters concerning contract management. 23

Entering into contracts/formal understanding in the prescribed forms

for performance/provision of agreed services etc.

26

Demurrage:

For going off 37

Electric Energy supply of:

to outsiders

42

Introduction of pooled rate for electric energy for use of staff.

43

Estimate:

Sanction of revised cost including the excess over original estimate: 9

Acceptance of Completion Report/Estimate.

11

Hire:

- of Electrical equipment from outsiders and Electricity Board.

40

- of Railway Electrical equipment for Govt. bodies.

41

Land:

Relinquishment of Railway Land by transfer or exchange

or sale to Departments of central or state or Local Bodies.

8

Appointment of appropriate Authority for acceptance and payment of

Land Acquisition Award.

24

Licensing of Railway’s Fixed Assets (Land & Buildings)

27

Licensing/Hiring of Fixed Assets (Land & Buildings etc) for

Railway’s use work.

28

4



Lighting:

Temporary – for staff for marriages social functions in Railway

institutes etc.

39

Machinery & Plant:

Hiring of

29

Hiring items of Stores of Railway use/work subject to a certificate

being recorded that the items required to be hired are not available.

30

- Retention of replaced machinery and plant. 32B

Modification of Schemes:

Material modification in approved work subject to the excess or the

revised aggregate cost.

10

Purchase:

- bricks, sand, lime, firewood, clay, cow-dung cakes and bones, horse-

dung, stone, silica etc. locally at current market rates.

38

Repairs:

- to machines and rectification of stores supplied to the Railway by

public bodies.

36

Rates:

Approval of standard schedule of Rates (SOR) and/or standard Non-

schedule Rates (NSR)

12

Approval of standard Non-schedule Items (NSI) without finance

concurrence

13

Rolling Stock:

- Condemnation and scrapping of overaged/underaged.

32A(i)

- Condemnation and scrapping of wagons/coaches overage/underaged,

provided replacements are planned and no reduction is authorized

stock is involved.

32A(ii)

Sale:

- of usufructuary rights coverings grasscuttings, grazing, fruit

gathering, pisciculture, agriculture etc. through sealed tenders or

auction where rights have not been otherwise assigned.

31

- of steam coal and cinders.

44

Tender:

Approval to invitation of tender for works & services other than

consultancy work.

16

Invitation (without Finance concurrence) and processing upto the

stage of submission to the Tender Committee for works and services.

17

Acceptance of tenders without prior finance concurrence. 18

5



Tenders for consultancy works.

19

Issuance of acceptance letter as per the orders of the Tender

Accepting Authority.

20

Works done:

Work undertaken in Mechanical & Electrical workshop for other

departments.

33

Work undertaken in workshop for other railways. 34

Works undertaken in workshops for Govt. departments and outside

public bodies.

35

Works:

Administrative approval to new work 1

Reappropriation of Budget Grant within same Allocation

2

Technical sanction of Detailed Estimate within the Budget Grant for

works.

4

Works commenced under urgency certificate under all demands

5

Deposit works including surveys for Deposit works

6

Composite works partly chargeable to Railway and partly chargeable

to Deposit works.

7

6



NOTE: (i) All powers specified herein below shall be exercised subject to the prior concurrence of the associated Finance, unless specified otherwise.

(ii) Where, for an Item of delegated power a specific Authority is cited, any modification in the delegated power made therein shall be automatically applicable and the

concerned delegated powers enhanced or reduced as the case may be, without any further sanction consistent with the modifications made in the Authority except

for Items which are the redelegated powers of the General Manager in respect of which the Authorities cited in the SOP are the Railway Board’s letter

No.F(X)II/86/PR/6 dated 5th

May, 1987, No.F(X)II/91/PW/8 dated 08.11.1991 and F(X)II-2003/PW/10 dated 09.01.2004.

(iii) All powers specified herein below shall be exercised subject to the procedures/conditions/manner specified in the Codal provisions and other instructions issued

from time to time.

(iv) The expression “upto” wherever used in conjunction with a financial limit would denote that the related power is exercisable upto and inclusive of the specified

financial limit.

(v) The Authorities delegated the powers specified herein below shall exercise them only in respect of the matters arising within their Administrative jurisdictions.

(vi) A superior Authority shall always be competent to exercise any of the powers delegated to a lower Authority in the administrative hierarchy.

7



SOP PART ‘E’ WORKS MATTERS

Sr.

No

Description/Authority DDeelleeggaattiioonn

AGM Principal/

Co-ordinating

HODs

SA Grade Officer

other than

DRM/ADRM

DRM/ADRMs JA

Grade

Officers

Sr. Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

1. Administrative approval to new works under Demand

No.16, not included in the Budget or separately

approved by the competent Authority under all Plan

Heads excluding New lines (construction), Gauge

conversion, Rolling stock, Electrification projects and

Metropolitan Transport Projects, within the sanctioned

budget provision for Lump Sum works.

(Authority: Item No.39 of Railway Board’s letter

No.F(X)II-2003/PW/10 dated 9.1.2004.)

Rly.Bd’s

letter

No.F(X)II-

2007/PW/

4 dated

21.9.2007.

a) Plan Head: Machinery and Plant. Upto Rs.10 lakhs.

Upto Rs.10 lakhs.

Upto Rs.3 lakhs.

Upto

Rs.2 lakhs.

Nil Nil

b) Plan Head: Amenities for Staff (excluding Officers’

Bungalows).

(i) Existing Schools and Subsidised Hostels for the

children of Railway Employees, Institutes, Clubs,

Canteens (other than Statutory Canteens), Holiday

Homes and Ecclesiastical works, Hospitals and

Dispensaries.

(ii) Other works.

Upto Rs.5 lakhs.

Upto Rs.15 lakhs.

Upto Rs.5 lakhs.

Upto Rs.15 lakhs.

Upto Rs.5 lakhs.

Upto Rs.15 lakhs.

Upto

Rs.5 lakhs.

Upto

Rs.15 lakhs.

Nil

Nil

Nil

Nil

c) Plan Head: Passenger/other Railway Users’ Amenities.

(Authority: Rly.Bd’s letter No.F(X)II-2003/PW/10

dated 9.1.2004 and No. F(X)2006/PW/2 dt.27.2.06,

30.3.06 & 16.5.06)

Upto Rs. 30 Lakhs

in each case

Upto Rs. 30 Lakhs

in each case

Upto Rs.10 lakhs.

Upto Rs.30 lakhs

in each case

Nil Nil

d) Safety related works under Bridge works, S&T works

and under Track renewal works, RSW-LC, Traffic

facility works.

Upto Rs. 30 lakhs Upto Rs. 20 lakhs Upto Rs. 15 lakhs Upto

Rs. 15 lakhs.

Nil Nil

e) Other Plan Heads (excluding Officers’ Bungalows).

Upto Rs.15 lakhs.

Upto Rs.15 lakhs.

Upto Rs. 15 lakhs.

Upto

Rs.15 lakhs.

(excluding Plan

Head staff

quarters.)

Nil Nil

8



Sr.

No.

Description/Authority Delegation

AGM Principal/Coord

inating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

2 Reappropriation of Budget

Grant within same allocation

and (Authority Railway

Board's letter No.89(B) 842/1

dtd. 10th July, 1990.

Powers shall be exercised

subject to following :

1. Re-appropriation

should not cause excess in

the sanctioned cost of the

transferee work.

2. Re-appropriation

should be within same

source of fund and same

plan head.

3. These powers will be

utilized only

for making payments to

Contractors / Suppliers.

4. The powers delegated

to DRMs should be

personally exercised.

5. HQ finance

concurrence shall be

required for Col.3,4,5 and

associate finance

concurrence for Col.6.

6. For re-appropriations

in works costing above 50

lakhs. DRMs should

inform FA&CAO and

PHOD concerned.

a Within same plan Head

(excluding New lines,

Restoration of dismantled

lines, Gauge conversion and

Electrification Projects.

i. Works costing upto Rs.5 lakhs

(without finance concurrence)

full powers

full powers

Upto 10% of

the Budget

Grant of the

transferor

work

full powers

full powers

Upto 10% of the

Budget Grant of

the transferor

work

full powers

full powers

(Works upto

Rs.50 lakhs)

10% of the

Budget Grant for

track Renewal

Works,

(works above

Rs.50lakhs)

(CTE)

full powers

Upto Rs.20 lakhs

or 50% of the

Budget grant of

transferor work

whichever is

more.

10% of the

Budget Grant of

the transferor

work

Nil

Nil

Nil

Nil

Nil

Nil

ii. Works costing upto Rs.1crore

(with finance concurrence)

iii. Works costing above

Rs.1crore (with finance

concurrence)

9



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

b)

i)

ii)

Between different Plan Heads

excluding New lines

(Construction), Restoration of

dismantled lines, Gauge

conversion, Electrification

projects, Track renewals, Staff

Quarters, Amenities for staff

and Passenger & Other

Railway Users’ Amenities.

(With approval of HQ

Budget).

Works costing upto

Rs.1 crore.

Works costing above

Rs.1 crore.

Full Powers

Upto 10% of

the Budget

Grant of the

transferor

work.

Full Powers

Upto 10% of the

Budget Grant of

the transferor

work.

Full Powers

Nil

Nil

Nil

Nil

Nil

Nil

Nil

10



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade officer other

than DRM/ADRM

DRM/

ADRM

JA Grade

officers

Sr. Scale

officers

Remarks

3.

a)

i)

ii)

b)

c)

d)

Technical sanction of

Detailed Estimate for

(administratively) approved

works:

Under Demand No.16, upto the


cost.

Plan Head: Track renewals.

Plan Head: Other than Track

renewals.

Surveys:

Sanction to part estimate

costing upto 2% of total value

of work as originally

sanctioned in the budget for

preliminary activity. Para 40(5)

(i) is applicable for item that

can be covered in part estimate.

Works related to DFC

chargeable to DFC. (as a

deposit work)

Upto

Rs.50 crores

Upto

Rs.50 crores

Upto

Rs.2 crores

Full Power

Upto

Rs.50 crores

Upto

Rs.50 crores

Upto

Rs.50 crores

Upto

Rs.1 crore

Full Power

Upto

Rs.50 crores

Upto

Rs.30 crores

Upto

Rs.30 crores

Upto

Rs.30 lakhs

Nil

a.Upto Rs.30 crores

for SAG in

Openline.

b.Upto Rs.40 crores

for SAG in

Construction.

Upto

Rs.20 crores

Upto

Rs.20 crores

Nil

Nil

DRM Upto

Rs.40 crores

ADRM Upto

Rs.30 crores

[

Upto

Rs.10 crores

Upto

Rs.5 crores

Nil

Nil

Upto

Rs.5 crores

Upto

Rs.5 crores

Upto

Rs.2 crores

Nil

Nil

Upto

Rs.2 crores

Para 40(5) (i) is applicable for item

that can be covered in part estimate

vide Board’s letter No.2007/CE-

I(CT)/18 pt. dated 07.3.2008.

Para 9G of this SOP stands deleted.

As per Railway Board’s Letter

No.2010/Infra/6/12 dated 17/09/2010,

letter No 2007/Infra/6/8-Pt-II dated

03/02/2012 & letter

No.2012/F(X)II/10/16 dated

12/11/2012 and other guidelines for

deposit work.

11



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

4.

a)

b)

c)


Detailed Estimate within the

Budget Grant for works

under Demands other than

Demand No.16:

Trial and Experimental works:

Trial Bores.

Trial and Experimental works:

Other than Trial Bores.

Other than Trial and

Experimental works.

Full powers

Full powers

Full powers

Full powers

.

Full powers

Full powers

Upto

Rs.10 lakhs.

Upto Rs.50 lakhs

per annum.

Upto Rs.12crores

Upto

Rs.5 lakhs

Upto Rs.25 lakhs

per annum.

Upto Rs.12crores

Upto

Rs.1 lakh

Upto

Rs.10 lakhs

per annum

Upto

Rs.3 crores

Nil

Nil

Upto

Rs.10 lakhs.

5.

a)

b)

Works commenced under

Urgency Certificate under

all Demands excluding

Demand No.16

Administrative approval.

(Authority: Para 1103 E)

Technical sanction of Detailed

Estimate for works

administratively approved

separately.

(Authority: Para 507 F)

Upto

Rs. 2 crores.

Full Powers

Upto

Rs. 2 crores.

Full Powers

Upto

Rs. 1 crore.

Upto

Rs.3 crores.

Upto

Rs. 1 crore.

Upto

Rs.3 crores

Nil

Upto

Rs.1 crore

Nil

Upto

Rs. 20 lakhs

12



Sr.

No.


AGM Principal /

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade Officers Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

6.

a)

b)

Deposit Works including

Surveys for Deposit Works.

Administrative approval

excluding Private/Assisted

Sidings.



detailed Estimate for

Full

powers.

Full

powers.

Full powers.

Full powers.

Upto

Rs. 5 crores.

Upto

Rs.5 crores

Upto

Rs. 2 crores.

Upto

Rs.5 crores

Upto

Rs. 1 crore.

Upto

Rs.2 crores

Nil

Upto

Rs.1 crore

7.

a)

b)

Composite Works partly

chargeable to Railway and

partly chargeable to

Deposit Works:




Detailed Estimate for

Estimate for works


separately.

As determined by the lower of the delegated power in terms of item SOP(E)-1 or SOP(E)-5

(a) for the Railways share of cost and item SOP(E)-6 (a) of the Deposit Work.

As determined by the lower of the delegated power in terms of item SOP(E)-3 or SOP(E)-4 of SOP(E)-5

(b) (for the Railways share of cost) and item SOP(E)-6 (b) (for the cost of the Deposit Work).

13



Sr.

No.


AGM Principal / Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

8.

a)

b)

Relinquishment of Railway

land by transfer or exchange

or sale to Departments of

Central or State or Local

Bodies:

(Authority: Board’s letter

No.91/LM(L)/13/16

Dt.24.4.92).



Estimate for (administrative)

approved work.

Nil

Upto

Rs.5 lakhs.

Nil

Upto Rs.5 lakhs.

Nil

Upto Rs.5 lakhs.

Nil

Upto Rs.3 lakhs.

Nil

Nil

Nil

Nil

14



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

9.

A)

B)

i)

ii)

Sanction of revised cost

including the excess over

original estimate (Sanction of

Revised estimate reckoned on

aggregate revised cost)

For works under Demand

No.16 for Plan Head:

Machinery and plant. Increase

in the cost of original estimate

on account of escalation only

being limited to 50% of

original estimate and increase

in cost due to other reasons is

limited to 10% of original

estimate.

For Work under Demand

No.16 Subject to:

(i) Increase in the cost on

account of escalation is

limited to 100% of original

cost.

(ii) Increase in the cost on

account of items other than

escalation is limited to 20% of

original cost or Rs.20 cr.

Whichever is less.

Plan Head: Track renewals

Plan Heads: Other than Track

Renewals.

Upto

Rs.10 lakhs.

Full powers

Upto

Rs.50 crores.

Upto

Rs.10 lakhs.

Full powers

Upto

Rs.50 crores

Upto

Rs.3 lakhs.

Full powers

Upto

Rs.20 crores

Upto

Rs.2 lakhs.

Upto

Rs.10 crores

Upto

Rs.8 crores

NIL

Upto

Rs.2 crores

Upto

Rs.2 crores

NIL

Upto Rs.1crore

Upto Rs.1crore

15



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

C)

D)

E)

F)

For Surveys with excess upto

20% of the original cost:

For works under Demands

other than Demand No.16 and

Surveys:

Deposit works.


Composite Works partly

chargeable to Railway Works

and partly chargeable to

Deposit Works.

Upto

Rs.2 crores

Full powers

Full powers

Upto

Rs.1 crore

Full powers

Full powers

Upto

Rs.25 lakhs.

Upto Rs.8 crores

Full powers

Nil

Upto Rs.8 crores

Upto Rs.2 crores.

Nil

Upto Rs.3 crores

Upto Rs.1 crore.

Nil

Upto

Rs.20 lakhs.

Upto

Rs.50 lakhs.

As desired by the lower of the delegated power in terms of sub items SOP(E)-9 (A) to SOP (E)-9 (E) as related to

Railways share of cost or cost of the Deposit Works.

G) Deleted

16



Sr.

No.


AGM Principal/

Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

10.

a)

b)

Material Modification in


works subject to total value of

material modification on a

work not exceeding 5% of

value of work or

Rs.5 crores whichever is less

of the value of work being

within the powers of sanction

of the respective authorities.




Estimate for the


Material Modification.

Upto Rs.50

lakhs.

Upto Rs.50

lakhs.

Nil

Nil

Nil

Nil

1. The finance concurrence shall

be required.

2. The excess or the revised cost

of the estimate does not go

beyond the GM's powers of

sanction.

3. A Material Modification

estimated to cost more thanRs.50

lakhs but below Rs.1.5 crores

should be certified personally by

FA&CAO and GM.

4. Material Modification which

are beyond the competency of

GM should be sent to RB with

the personal approval of

FA&CAO and GM.

5.Refer Railway Board's letter

No.F(X)II/2006/PW/17 dt.

18.10.06.

As per the delegation specified under item SOP (E)-9.

11. Acceptance of Completion

Report/Estimate.

Authority: Para 1711 E)

As per the delegation specified for the sanction of the Detailed Estimate for the concerned

work.

12. Approval of Standard

Schedule of Rates (SOR)

and/or Standard Non-Schedule

Rates (NSR)


Nil Full Powers Nil Nil Nil Nil

17



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

13. Approval of Non-

schedule item to be

included in tenders for the

first time with finance

concurrence.

Nil Full powers Full Powers Nil Upto

Rs.50 lakhs for

department

not having

SOR.

Upto

Rs.30 lakhs each item for

department

having SOR.

Upto

Rs.8 lakhs for

department

not having

SOR.

Upto

Rs.5 lakhs each item

for

department

having

SOR.

18



SOP PART ‘E’ WORKS MATTERS

Sr.

No.

Description

/Authority

Delegation

AGM Principal/

Co-

ordinating

HODs

SA Grade

officer other

than DRM/

ADRM

DRM/

ADRMs

JA Grade

Officers

Sr. Scale

officers

holding

independent

charge

Remarks

1 2 3 4 5 6 7 8 9

14 Award of contract/ Acceptance of quotations for works and services, other than consultancy works,

without inviting tenders, with Finance concurrence at the stage of acceptance of the offer.

( Authority Para 1211 E)

Board’s letter No. 2007/CE-I/CT/18/Pt. dtd. 5/3/2009.

Board’s letter No. 2007/CE-I/CT/18/Pt.13 dtd.

6/9/2010.

14.

1

On

quotation

basis (Value

of contract)

Upto

Rs.4,00,000/-

Upto

Rs.4,00,000/-

Upto

Rs.4,00,000/-

Upto

Rs.4,00,000/-

Upto

Rs.2,00,000/-

Upto

Rs1,00,000/-

Board’s letter No. 2007/CE-I/CT/18/Pt. dtd. 5/3/2009

and Board’s letter No. 2007/CE-I/CT/18/Pt.13 dtd.

6/9/2010.

Conditions:

1) Normally powers to dispense with calling of tenders

should be exercised sparingly. The circumstances under

which quotations have to be called should be spelt out.

2) The work should not be split up for the purpose of

bringing it within the ambit of this dispensation.

3) The reasonableness of rates should be gone into

objectively and in detail by the accepting authority.

4) Quotations should not be for items which can be

executed through the existing contracts including zonal

contracts.

5)Quotations should not be for fancy (expensive but of

low utility) items.

6) Quotations should only be for works which are urgent

in nature.

7)Quotations should normally be invited from at least

three well experienced contractors/agencies not

necessarily borne on the approved list.

8) Accepting authority must take precaution to see that

the quotations are from genuine firms(and not from

fictitious firms).

9) A register showing the full particulars of works

authorised through quotation will be maintained by the

officer having powers to dispense with calling of

tenders. The register shall be sent to associate finance

while seeking their concurrence.

14.

2

Aggregate

annual

financial

limit for

14.1 above

Upto

Rs. 40 lakhs

Upto

Rs. 40 lakhs

Upto

Rs. 40 lakhs

Upto

Rs. 40 lakhs

Upto

Rs.20 lakhs

Upto

Rs.5 lakhs

19



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade Officer

other than

DRM/ADRM

DRM/

ADRMs

JA Grade Officers Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

15 Enlistment of contractors

in Approved list.

15.1 Invitation for registration of

Contractors for approved

list.

N.A. Full Powers Full Powers N.A. Full Powers Full Powers Railway Board's

letter No.

94/CE-1/CT/4

dt.

17.10.2002 15.2 Selection Committee- N.A. N.A. For 'A' class

i.e. for tenders

more than

Rs.50 lakhs and

upto Rs 1 crore,

2- members ,

one SAG Officer

each of Executive

and Finance Deptt.

N.A. For class

'B' & 'C'

i.e. for tenders

more than Rs.10

lakhs and upto

50 lakhs,

2- members ,

one JAG Officer

each of Executive

and

Finance Deptt.

For class 'D'

i.e .for tenders

below

Rs.10 lakhs,

2- members ,

one Sr. Scale

Officer each of

Executive and

Finance Deptt.

15.3 Acceptance

(with/without modifications)

of the recommendations of

the Selection Committee-

N.A. Full Powers For Tenders valued

up to

Rs 50 lakhs

For

Tenders

valued up

to

Rs 50

lakhs

For Tenders

valued up to

Rs 10 lakhs

Nil

Note: Selection Committee for class 'B' & 'C' to comprise one JAG officer or if the JAG level officer is not available in a particular

Department, Sr.Scale Officer from that deptt. may be associated.

20



SCHEDULE OF POWERS PART 'E' WORKS MATTERS

Sr. No. Description/Authority Delegation

AGM Principal/

Co-ordinating

HODs

SA Grade Officer

other than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

16 Approval to invitation of tenders for works and services other than consultancy works.

16.1 Approval to invitation of

tenders for works and

services other than

consultancy works.

Open Tenders.

Up to

Rs.150 crores

i) Upto

Rs.75 crores

for PHOD/

CAO/C in

HAG.

ii) Upto

Rs. 50 crores for CHOD in

SAG if

Department is

not headed by

PHOD in HAG

Upto

Rs. 12 crores

Upto

Rs. 12 crores

Upto

Rs. 3 crores

Upto

Rs. 20 lakhs

R.B. letter No. 2007/CE-

1/CT/13(i) dt.26.11.2013.


tenders for works and

services other than

consultancy works.

Limited Tenders.

16.2.1 Special limited Tenders with

finance concurrence.

(i). Works of specialized

nature approved by PHOD.

(ii)Works of all nature

approved by CAO/C.

(iii)Works of urgent nature

approved by GM.

Up to

Rs. 5 crores.

Up to

Rs. 5 crores.

NA

NA

Nil Nil Item No 2.4.4.4 & 2.6.4.1

of R.B's letter No.94/CE-

1/CT/4 dt 17.10.2002

modified by para 7 & 8 of

R.B. letter No. 2007/CE-

1/CT/18 dt.28.9.07

16.2.2 From contractors registered on

approved list.

Up to

Rs.7.5 crores.

Upto

Rs.7.5 crores.

Upto

Rs.1.5 crores.

Upto

Rs.1.5 crores.

Upto

Rs.37.5 lakhs.

Nil Item No 2.4.4.5 of R.B's

letter No.94/CE-1/CT/4 dt

17.10.2002 modified by para

7 of R.B. letter No. 2007/CE-

1/CT/18 dt.28.9.07 & R.B.

letter No. 2013/CE-

1/CT/0/20/PO Pt II (ii)

dt.26.11.2013.

21



SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr.

No.


AGM Principal/

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9


tenders for works and services

other than consultancy works.

Single Tender

16.3.1 Single Tender with finance

concurrence in emergency and

restoration works.

NA Upto Rs. 20 lakhs

per case subject to

annual ceiling limit

of Rs.1 crore per

PHOD

Nil To be exercised

only by DRMs up

to Rs.10 lakhs per

case per DRM

with annual

ceiling limit of

Rs. 50 lakhs.

Nil Nil R.B.'S letter No. 93/WZ/PQR/SC/4

Pt dt. 27.9.96 and 97/CE-I/CT/32

dt. 27.8.97

16.3.2 Single Tender with personal

concurrence of FA&CAO(C)

only for the purpose of early

completion of last mile of

throughput enhancement

works relating to Doubling

and Traffic Facility Plan head.

N.A. Upto Rs. 2 Cr.

each for CAO(C)

Nil Nil Nil Nil Railway Board’s letter No.

2007/CE-I/CT/18 dtd 07.03.2008.

Note:

(i) The exercise of this power

would be done personally by

CAO(C) with the personal

concurrence of FA&CAO(C).

(ii) Tender Committee in all such

works would be at SAG level

with the acceptance by CAO(C).

17 i) Invitation of tender,

Open/Limited/Special

Limited/Single for works and

services other than

Consultancy Works separately

approved by Competent

Authority under item No.16.

ii) Forfeiture/Refund of EMD.

Full

Powers.

Full Powers. Full Powers. Full Powers. Full

Powers.

Upto

Rs. 2

crores

.

22




Sr.

No.


AGM Principal/

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

18 Acceptance of Open/

Limited/Special Limited/ Single

Tenders for works other than

Consultancy.

18.1 Without constitution of Tender

Committee.

Up to

Rs.10,000/-.

Up to

Rs.10,000/-

Up to

Rs.10,000/-

Up to

Rs.10,000/-

Up to

Rs.10,000/- (Excluding

Single

Tenders).

Up to

Rs.10,000/-

(Excluding

Single

Tenders).

Para –1255

E

Para 614

F(1)

18.2 Composition of Tender

Committee.

NOTE

(i) Where an appropriate level officer of the Accounts Deptt is not available in the Division, Workshop or the Construction Unit the authority

competent to accept the tenders should constitute the Tender Committee by nominating an Officer of the next lower Grade available in the

Division/Workshop/Construction Unit.

(ii) Where an appropriate level officer of other than Accounts Departments is not available an officer of the next lower Grade may be

nominated by obtaining special approval of GM..

23



SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr. No. Description/Authority Delegation

AGM Principal/

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale / Jr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

18.2.1. For Open/Limited/

Special Limited

Tenders.

(Tender values.)

N.A.

Above

Rs. 75 crores-

One Principal

HOD each

from:-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt.

Rs 12 crores to

Rs. 75 crores - One SA Grade

Officer each

from:-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt.

Not applicable.

Rs 3 crores to

Rs. 12 crores - One JA Grade

Officer each

from:-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt

a) Rs. 50 lakhs to

Rs. 3 crores - One Sr. Scale

Officer each from:-

Executive Deptt. ,

Accounts Deptt.

& Any other Deptt.

b)Rs. 20 lakhs to

Rs. 50 lakhs-

One Sr. Scale

Officer each from:-

Executive Deptt. &

Any other Deptt. &

one Jr. Scale officer

from Accounts

Deptt.

c) Rs. 10,000/- to Rs. 20 lakhs,

One Officer each in

Jr. Scale from:-

Executive Deptt.

and Accounts

Deptt.

Railway Bds letter

No. 72/W1/CE/12

dtd. 11.3.81.

Railway Bds letter

No.

2007/CE-I/CT-13

dt.3.9.2007 and

dt.27.08.2013 and

R.B. letter No.

2007/CE-

1/CT/13(i)

dt.26.11.2013.

Railway Bds letter

No.

2007/CE-I/CT-13

dt.15.10.2007.

Para 3 of

Railway Bds letter

No.

2007/CE-I/CT-18

dt.07.03.2008.

18.2.2 For Single Tenders

(Tender values)

N.A. Above

Rs. 12 crores- One Principal

HOD each

from:-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt..

Rs. 3 crores to

Rs. 12 crores-

One SA Grade

Officer each

from :-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt

N.A. Rs. 20 lakhs to

Rs. 3 crores-

One JA Grade

Officer each

from:-

Executive Deptt.,

Accounts Deptt.

& Any other

Deptt..

Rs. 10,000/- to

Rs. 20 lakhs-

One Sr. Scale

Officer each from:-

Executive Deptt.

Accounts Deptt.

& Any other Deptt..

24



Sr.

No.

Description/

Authority

Delegation

AGM Principal/

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

18.3 Acceptance of T.C.

recommendations with

constitution of Tender

Committee(Tender

value)

Rly Bds letter No.

2007/CE-I/CT-13 dt.3.9.2007.

Rly Bds letter No.

2007/CE-I/CT-13 dt.15.10.2007 and

dt.27.08.2013 & R.B. letter No. 2007/CE-

1/CT/13(i) dt.26.11.2013.

18.3.1 Open/ Limited/Special

Limited.

Up to

Rs.75 crores

i) Up to

Rs.75 crores

for PHODs/

CAO(C) in HAG.

ii) Up to

Rs.50 crores for

CHOD in SAG if

Department is not

headed by PHOD

in HAG.

Up to

Rs.12 crores.

i)DRM- Up to

Rs.12 crores

ii)ADRM-Up

to

Rs.5 crores.

Up to

Rs.3 crores.

Up to

Rs. 20

lakhs.

NOTE

(1) Issue of acceptance letter/ Executing/Signing

Contract Agreements and all other connected

documents without finance concurrence as per

the orders of the Tender Accepting Authority

can be done one level below the Accepting

Authority. All contract agreements (except issue

of acceptance letter) of value above Rs.40/-

lakhs shall be got vetted from associate finance.

(2) In terms of R.B. letter No. 2007/CE-

1/CT/13(i) dt.26.11.2013, in case of department

not headed by a PHOD rank officer in HAG, the

power of acceptance of works tender will be-

CHOD in a rank of SAG up to Rs.50 crores and

AGM up to Rs.75 crores.

18.3.2 Single Tender Up to

Rs 12 crores.

i) Up to

Rs 12 crores for

PHODs/

CAO (C).

ii) Up to

Rs 12 crores for

CHOD.

Up to

Rs 3 crores.

Up to

Rs 3 crores.

Up to

Rs 20 lakhs.

Nil Issue of acceptance letter/ Executing/ Signing

Contract Agreements and all other connected

documents without finance concurrence as per

the orders of the Tender Accepting Authority

can be done one level below the Accepting

Authority. All contract agreements (except issue

of acceptance letter) of value above Rs.40/-

lakhs shall be got vetted from associate finance.

NOTE :- In case of Single tender the Tender Committee & the Accepting authority should be one stage higher than in case of Open &

Limited tenders except where GM is the accepting authority in terms of BD’s letter No.94/CE-1/CT/4 dtd.17.09.97

25



SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr

No


AGM Principal/Coordinating HODs SA Grade

Officer other

than DRM/

ADRM

DRM/

ADRMs

JA

Grade

Offi-

cers

Sr.

Scale

Offi-

cers

Remarks

1 2 3 4 5 6 7 8 9

19 Tenders for Consultancy

works. (Autority Rly Bds letter

no. 85/W1/CT/23-GCC dt.

30.1.86 & Item No.30 of

Railway Board’s letter

No.F(X)II-2007/PW/4

dtd.21.9.2007.

19.1 Approval to Invitation of

Tenders (Open/Limited/Single

Tenders) with personal

concurrence of

FA&CAO/FA&CAO(C) subject

to an annual limit.

Nil (i) PCE/CE(Coord) upto a limit of

Rs.5 lakhs per case with the annual ceiling

limit of Rs.10 lakhs..

(ii) CAO(C) upto a limit of Rs.25 lakhs per

case with the annual ceiling limit of

Rs.1.5 crores.

Nil DRM up to a

limit of

Rs. 50,000/- per

case with the

annual ceiling

limit of

Rs.One lakh.

Nil Nil

19.2 Invitation of

Open/Limited/Single Tender

separately approved by

Competent Authority (Tender

values).

Nil Full Powers Full Powers Nil Full

Power

Nil

26



SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr

No


AGM Principal/Coordinating HODs SA Grade

Officer other

than DRM/

ADRM

DRM/

ADRMs

JA

Grade

Offi-

cers

Sr.

Scale

Offi-

cers

Remarks

1 2 3 4 5 6 7 8 9

19.3 Acceptance of

Open/Limited/Single Tender

with constitution of Tender

Committee.

Nil (i) PCE / CE(Coord) upto a limit of

Rs.5 lakhs per case with the annual ceiling

limit of Rs.10 lakhs with the personnel

concurrence of FA&CAO.

(ii) CAO(C) upto a limit of Rs.25 lakhs per

case with the annual ceiling limit of

Rs.1.5 crores with the personnel

concurrence of FA&CAO(C).

Nil DRM up to a

limit of

Rs. 50,000/- per

case with the

annual ceiling

limit of

Rs.One lakh in

consultation with

Associate

Finance

Nil Nil

Note:-

(1) Tender Committee to comprise of one SA Grade Officer each from: (i) Executive Deptt. (ii) FA&CAO(G) (iii) any other Departments familiar with

tendering procedure, and for Construction Organisation FA&CAO(C) may be nominated instead of FA&CAO(G) as the member of the T.C, for the tender of

value more than Rs.50,000/-.

(2) For tenders of value Rs.50,000/- and less which are approved by DRMs, the TC shall be SG/JA Grade Officers of division including Sr.DFM or DFM where

SG/JAG level Officer is not available from finance side in the division.

(3) If the consultancy contract is to be fixed only on a single tender basis due to Special circumstances, GM’s personnel approval would be required irrespective of

value of contract.

(4) The ceiling limit prescribed to PCE/ CE(Coord) and DRM will be within the annual ceiling limit prescribed to entire Zonal Railway.

(5) The powers of CAO(C) will be in addition to and separate from the powers delegated to General Manager.

27



SCHEDULE OF POWERS PART 'E' WORKS MATTERS Sr.

No


AGM Principal/

Coordinating HODs

SA Grade Officer

other than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr. Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

19.4 Issue of acceptance letter as per

orders of tender accepting

authority, signing Contract

Agreement and all other

connected documents. (Contract

values).

Full Powers Full Powers Full Powers Full Powers Full Powers Full

Powers

19.5 All other matter concerning

(i)Contract management such as

extension of time, termination of

contract for failure to fullfill the

contract

Full Powers Full Powers Full Powers Full Powers Nil Nil

(ii) Sanctioning of increase in

contracted quantities,

introduction of new items etc.

(Amended Contract Value)

Nil (i) PCE / CE(Coord)

upto a limit of

Rs.5 lakhs per case

with the annual ceiling

limit of Rs.10 lakhs

with the personnel

concurrence of

FA&CAO.

(ii) CAO(C) upto a

limit of Rs.25 lakhs

per case with the

annual ceiling limit of

Rs.1.5 crores with the

personnel concurrence

of FA&CAO(C).

Nil DRM up to a

limit of

Rs. 50,000/- per case with

the annual

ceiling limit

of

Rs.One lakh in

consultation

with

Associate

Finance

Nil Nil

20 Item stands deleted as necessary remarks incorporated in column 9 of item No.18.3.1 and 18.3.2.

21 Item stands deleted as necessary remarks incorporated in column 9 of item No.18.3.1 and 18.3.2.

28




22 Issue of Work Orders for

execution of a contract work

against a zonal contract.

(Work-order values).

N.A. N.A. N.A. N.A. Up to

Rs.2 lakhs.

Up to

Rs.2 lakhs.

Railway

Board's letter

No.2001/CE-

I/CT/7

dtd.22.11.01

Sr.

No.


AGM Principal/

Co-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

29




AGM Principal/Co-

ordinating HODs

SA Grade Officer

other than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

23 Matters concerning contract management

(other than consultancy work), subject to

compliance with contract conditions and

the stipulations / modifications specified

by the Tender accepting authority.

23.1 Extension of time for completion of

contracted works and determination of the

amount of the liquidated damages

recoverable from the contractor failing to

fulfill the contract:

Para 445-S &

1266-E

(i) Without Finance concurrence where:

1) The rate in contract was not accepted against other lower tenders in consideration of the date of completion. Para 1266-E

2) The Competent Authority is satisfied that the delay will not cause loss or damage to Railway. Para 1266-E

(ii) All other cases other than above with finance concurrence.

23.1.1. For Open/Limited Tenders only. Up to

Rs.150 crores.

PHODs-Up to

Rs.150 crores

Up to

Rs.75 crores

DRM- Up to

Rs.75 crores . ADRM- Up to

Rs.12 crores

Up to

Rs.12 crores

Up to

Rs.3 crores

23.1.2 In case of Single Tenders. Up to

Rs.50 crores.

Up to

Rs.50 crores for

PHOD

Up to

Rs.8 crores.

Up to

Rs.8 crores.

Up to

Rs.2 crores.

.

Up to

Rs.20 Lakhs.

23.2. Termination of contract for failure to fulfill the contract (without finnance concurrence).

Para 1270 of

Engg. code

23.2.1 For Open/Limited tenders only. Up to Rs.150 crores

PHODs-Up to Rs.150 crores

Up to Rs.75 crores

Up to Rs.75 crores

Up to Rs.12 crores

Up to Rs.3 crores

23.2.2. In case of Single tenders Up to

Rs.50 crores.

Up to

Rs.50 crores for

PHOD

Up to

Rs.8 crores.

Up to

Rs.8 crores.

Up to

Rs.2 crores.

.

Up to

Rs.20 Lakhs.

Note-1: Notice for termination of contract can however be signed and issued by an authority other than contracting authority but not lower than a Sr.Scale Officer.

2. Termination letter shall be signed by contract signing authority.

23.3 Refund of Security Deposit: (Without Finance concurrence)

23.3.1 For Open/Limited tenders only. Up to Rs.150 crores

PHODs-Up to Rs.150 crores

Up to Rs.75 crores

Up to Rs.75 crores

Up to Rs.12 crores

Up to Rs.3 crores

23.3.2. In case of Single tenders Up to

Rs.100 crores.

Up to

Rs.100 crores.

Up to

Rs.50 crores.

Up to

Rs.50 crores.

Up to

Rs.8 crores.

Up to

Rs.2 crores.

Note : (1) Subject to furnishing 2 certificates in terms of para 1809 of A/cs code.(Vol.I) (a) That the purpose for which the security was deposited has been

satisfactorily served and (b) That there are no claims of the Railway against the party, whose security deposit is being returned.

30



S.N Description/Authority Delegation

AGM Principal/ Coordinating

HODs

SA Grade other than DRMs/

ADRMs.

DRMs/ ADRMs

SG/JA Grade

Officers

Sr. Scale

Officers

Remarks

23.4

To sanction variation of item in a contract provided the value of the amended contract does not exceed the powers of the authority that approved the original contract

Para 1265(c) and 1268 of Engg.Code.

23.4.1

Open/Limited/Single tenders: Sanction of increase in contracted quantities- Where the interse position of the original tenderer is not affected.

Ref.: Rly Board’s letter No.2007/CE.I/CT/18 dt. 28.09.07 & Letter No.2007/CE-I/CT/18 Pt.XII, dated 31/12/2010. The procedure detailed below shall be adopted for dealing with variations in quantities during execution of works contracts: 1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required. 2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions: (a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade. (i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item shall be paid at 98% of the rate awarded for the item in that particular tender: (ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender: (iii) Variation of quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and item shall be paid at 96% of the rate of awarded for that item in that particular tender. (b) The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value. (c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA&CAO/FA&CAO(C) and approval of General Manager. 3. In cases where decrease is involved during execution of contract: (a) The contract signing authority can decrease the item upto 25% of individual item without finance concurrence. (b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken , after obtaining “No claim Certificate” from the contractor and with finance concurrence giving detailed reasons for each such decrease in the quantities. (c) It should be certified that the work proposed to be reduced will not be required in the same work. 4. The limit for varying quantities for minor value items shall be 100% ( as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value. 5. No such quantity variation limit shall apply for foundation items. 6. As for as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not an individual SOR items. However in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate.) 7. For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies. (except as provided for in Sr.No.23.4.2) 8. For the tender accepted by General Manager, variation upto 125% , of the original agreement value may be accepted by General Manager. 9. For tenders accepted by Board Members and Railway Minister, variations upto 110% of the original agreement value may be accepted by General Manager. 10. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender ( both the increase as well as decrease of value of contract agreement), sanction of the competent authority as per single tender should be obtained. 11. In terms of R.B. letter No. 2007/CE-1/CT/13(i) dt.26.11.2013, in case of department not headed by a PHOD rank officer in HAG, the power of acceptance of works tender will be- CHOD in a rank of SAG up to Rs.50 crores.

23.4.1.1

Without finance concurrence, when variation in:

Up to Rs. 75 crores for Open/ Limited tenders Up to Rs. 8 crores for single tender

i)PHODs-Up to Rs. 75 crores for Open/ Limited tenders ii)CHODs-Up to Rs. 50 crores for Open/ Limited

tenders. (Refer Note)

Up to Rs. 8 crores for single tender

Up to Rs. 12 crores for Open/ Limited tenders Up to Rs. 2 crores for single tender

DRM- Up to Rs.12 crores for Open/ Limited tenders

ADRM-Up to Rs.5 crores for Open/ Limited tenders

Up to Rs. 2 crores For single tender

Up to Rs. 3 crores for Open/ Limited tenders

Up to Rs. 10 lakhs for single tender

Up to Rs. 20 lakhs for Open/ Limited tenders NIL for single tender

i. Quantities of individual NS items upto 25% irrespective of the manner of quoting the rate(single percentage rate or individual item rate)

ii. Quantities of minor value items upto 100% (i.e. items where original agreement value is < 1% of the total original agreement value.

iii. Full variation in quantities of foundation items subject to : (a) Vitiation of contract does not take place and rate in this item are not higher than the other parties. If vitiation takes place it will require finance vetting and sanction of competent authority as per single tender. (b) If variation in foundation quantities is more than 25% of total contract value, it will require finance vetting.

iv. Quantities of whole SOR schedule (not individual SOR items) upto 25%

23.4.1.2

Any other case with finance concurrence.

31



Sr.

No.

Description/

Authority

Delegation

AGM Principal/

Coordinating HODs

SA Grade other

than DRMs/

ADRMs.

DRMs/

ADRMs

SG/JA Grade

officers

Sr. Scale

officers

Remarks

23.4.2 To sanction variation in

quantities/items for

contracts accepted by the

GM.

No Powers 10% of contract value No Powers No Powers No Powers No Powers Engg. Code Para 1265.

In line with. Rly

Board’s letter

No.2007/CE.I/CT/18 pt

XII dt. 31.12.10

23.5 Introduction of new conditions/ modifications of existing conditions of contract. (Amended Contract values).

23.5.1 For Open/Limited/Single

tenders with Concurrence

of the associated finance.

Upto

Rs. 75 crores for

Open/Limited

tenders.

Upto

Rs. 8 Crores for

Single tender.

i)PHODs-Upto

Rs. 75 crores for

Open/Limited tenders.

ii) CHODs-Upto

Rs. 50 crores for

Open/Limited tenders. .

(Refer Note)

Upto

Rs. 8 Crores for Single

tender.

Upto

Rs. 12 crores for

Open/Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

i)DRM- Up to

Rs. 12 crores for Open/

Limited

tenders

ii)ADRM-Up to

Rs.5 crores for

Open/

Limited

tenders

Upto

Rs. 2 Crores for

Single tender.

Upto

Rs. 3 crores for

Open/Limited

tenders.

Upto

Rs.10 lakhs for

Single tender.

Upto

Rs. 20 lakhs

for

Open/Limited

tenders.

NIL for

Single tender.

NOTE

In terms of R.B. letter No.

2007/CE-1/CT/13(i)

dt.26.11.2013, in case of

department not headed by

a PHOD rank officer in

HAG, the power of

acceptance of works

tender will be- CHOD in a

rank of SAG up to Rs.50

crores.

32




AGM Principal/Co-

ordinating HODs

SA Grade Officer

other than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

23 .6. Introduction of new items of works in contracts.

23.6.1. For Open/Limited/Single

tenders with Concurrence of

the associated finance.

Upto

Rs.75 crores for

Open/Limited

tenders.

Upto

Rs. 8 Crores for

Single tender.

i)PHODs-Upto

Rs.75 crores for

Open/Limited

tenders.

ii) CHODs-Upto

Rs. 50 crores for

Open/Limited

tenders.. (Refer

Note)

Upto

Rs. 8 Crores for

Single tender.

Upto

Rs.12 crores for

Open/Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

DRM- Up to

Rs.12 crores for

Open/

Limited

Tenders

ADRM-Up to

Rs.5 crores for

Open/

Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

Upto

Rs.3 crores for

Open/Limited

tenders.

Upto

Rs.10 lakhs

for Single

tender.

Upto

Rs. 20 lakhs for

Open/Limited

tenders.

NIL for Single

tender.

NOTE

(1) In respect of contract

accepted by the accepting

authority provided the

revised value falls within

his power of acceptance.

(2) In terms of R.B. letter

No. 2007/CE-1/CT/13(i)

dt.26.11.2013, in case of

department not headed by

a PHOD rank officer in

HAG, the power of

acceptance of works

tender will be- CHOD in

a rank of SAG up to

Rs.50 crores.

23.6.2 Introduction of new NS item in

a contract without finance

concurrence

N.A. N.A. Up to a maximum

ceiling of

Rs. 5 Lakhs in a

contract or 10% of

original value of

the contract

whichever is less.

Up to a maximum

ceiling of

Rs. 5 Lakhs in a

contract or 10% of

original value of

the contract

whichever is less.

Up to a

maximum

ceiling of

Rs. 50,000/- in a

contract or 10%

of original value

of the contract

whichever is

less

N.A. Note:

(i) Rates of such NS

items accepted without

finance concurrence can

not be quoted as LAR for

justifying similar rates in

future tenders.

(ii) Only rates obtained

through competitive

tender process can be

adopted as LAR

Authority Rly Board’s

letter No. 2007/CE-

I/CT/I dtd 31.8.07

.

33




AGM Principal/Co-

ordinating HODs

SA Grade Officer

other than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

23.7 Waiver in full or part of actual damages/ liquidated damages as specifically determined under the contract conditions (contract values)

23.7.1 For Open/Limited/Single



Upto

Rs.75 crores for

Open/Limited

tenders.

Upto

Rs. 8 Crores for

Single tender.

i)PHODs-Upto

Rs.75 crores for

Open/Limited

tenders.

ii) CHODs-Upto

Rs. 50 crores for

Open/Limited

tenders. (Refer

Note)

Upto

Rs. 8 Crores for

Single tender.

Upto

Rs.12 crores for

Open/Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

DRM- Up to

Rs.12 crores for

Open/

Limited

Tenders

ADRM-Up to

Rs.5 crores for

Open/

Limited

tenders

Upto

Rs. 2 Crores for

Single tender.

Upto

Rs.3 crores for

Open/Limited

tenders.

Upto

Rs.10 lakhs

for Single

tender.

Upto

Rs. 20 lakhs for

Open/Limited

tenders.

NIL for Single

tender.

NOTE

In terms of R.B.

letter No.

2007/CE-

1/CT/13(i)

dt.26.11.2013, in

case of

department not

headed by a

PHOD rank

officer in HAG,

the power of

acceptance of

works tender will

be- CHOD in a

rank of SAG up

to Rs.50 crores.

23.8. All other matters arising out of the Contract as can be determined under the contract conditions applicable from time to time subject to the specified

provisions/procedure prescribed in the Contract.

23.8.1. For Open/Limited/Single



Upto

Rs.75 crores for

Open/Limited

tenders.

Upto

Rs. 8 Crores for

Single tender.

i)PHODs-Upto

Rs.75 crores for

Open/Limited

tenders.

ii) CHODs-Upto

Rs. 50 crores for

Open/Limited

tenders. (Refer

Note)

Upto

Rs. 8 Crores for

Single tender.

Upto

Rs.12 crores for

Open/Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

DRM- Up to

Rs.12 crores for

Open/

Limited

Tenders

ADRM-Up to

Rs.5 crores for

Open/

Limited

tenders.

Upto

Rs. 2 Crores for

Single tender.

Upto

Rs.3 crores for

Open/Limited

tenders.

Upto

Rs.10 lakhs

for Single

tender.

Upto

Rs. 20 lakhs for

Open/Limited

tenders.

NIL for Single

tender.

NOTE

In terms of R.B.

letter No.

2007/CE-

1/CT/13(i)

dt.26.11.2013, in

case of

department not

headed by a

PHOD rank

officer in HAG,

the power of

acceptance of

works tender will

be- CHOD in a

rank of SAG up

to Rs.50 crores.

34



No. Description/Authority Delegation

AGM Principal/Co

-ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale Officers Remarks

1 2 3 4 5 6 7 8 9

24.

a)

b)

Acceptance and payment of

Land Acquisition Award of

appropriate Authority

appointed/authorised under the

Land Acquisition/or any other

similar Act, subject to

provision under sanctioned

Detailed Estimate and subject

to the provision of para 917 E.

For works under Demand

No.16 Surveys.

For works under Demands

other than Demand No.16 and

Surveys.

Full Powers

Full Powers

These powers

to be

exercised by

PCE/CAO/C

only

Full Powers

Full Powers

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

25. Payment of compensation as

determined by an appropriate

Authority appointed/engaged

in this behalf for damages,

etc., to crops and other

properties arising out of

emergent/temporary/

permanent acquisition /

possession of land, etc., as

approved separately by

competent authority.

Full Powers Full Powers Upto

Rs.5 lakhs

Upto

Rs.5 lakhs

Upto

Rs.2 lakhs

Upto

Rs.1 lakh

35



Sr.

No.


AGM Principal/Co-

ordinating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

26. Entering into contracts/formal

understanding in the

prescribed forms for

performance/provision of the

agreed services, etc., by

Departments/Statutory Bodies

of the Central, State or Local

Bodies (Municipalities, etc.)

for Railway’s use and

payment of fees and other

amount there for as per the

scale prescribed by he

respective Authority.

Full Powers Full Powers Full Powers Full Powers Upto

Rs.20 lakhs

Upto

Rs.5 lakhs.

27.

a)

b)

i)

ii)

Licensing of Railway’s Fixed

Assets (Land and Buildings).

Licensing land buildings to

contractors in connection with

Railway Works as provided in

the Contract approved by

competent authority in respect

of contracts valued upto:

Revision of Licence Fees for

Railway land.

Land connected with railway

working.

Land not connected with

railway working.

Above

Rs.5 crores

Upto

Rs.5 crores

Upto

Rs.2 crores

Upto

Rs.2 crores

Upto

Rs.1 crore

Upto

Rs.50 lakhs

Nil Nil Nil Nil Nil Nil

(Recommendations to be made by a Committee comprising: i)PCE ii) CCM iii) FA&CAO and put upto GM.

Authority Rly.Bd.'s letter No.83/W2/LM/18/87 d.29.8.95)

Nil Nil Nil Nil Nil Nil

(As Rly.Bd.'s prior sanction is required the proposal to be mooted with concurrence of FA&CAO and GM's

approval. Authority Rly.Bd's letter No.83/W2/LM/18/87 dt.29.8.85)

36



Sr.

No.


AGM Principal/Co-

ordinating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

c) Licensing of Railway

Buildings.

Full Powers Full Powers Full Powers Full Powers upto

a period of 1

year

Nil Nil

28. Licensing/Hiring of Fixed

Assets such as Land,

Buildings, etc., for Railway’s

use/work.

Full Powers Upto an annual

licence fee of

Rs.24,000 in each

case.

Upto an annual

licence fee of

Rs.24,000 in

each case.

Upto an annual

licence fee of

Rs.12,000 in

each case.

Upto an annual

licence fee of

Rs.6,000 in

each case.

Upto an annual

licence fee of

Rs.6,000 in each

case.

29.

a)

b)

Hiring of Railway’s

Machinery, Tools, Plants,

and other items of Stores.

To Railway’s Contractors

in connection with

Railways works as

provided for in the contract.

In all other cases.

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

in respect of

contracts

valued upto

Rs. 8 crores.

Full Powers

upto a period

at a time in

each case.

Full Powers in

respect of

contracts

valued upto

Rs. 2 crores.

Nil.

37



Sr.

No.


AGM Principal/Co-

ordinating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

30.

(A)

a)

Hiring of Machinery, Tools,

Plants, Heavy Vehicles for

transporting materials and

other items of Stores for

Railway’s use/work subject

to a certificate being

recorded that the

Machinery, Tools, Plants,

Heavy vehicles required to

be hired are not available. :-

Expenditure per case

Full Powers

Upto Rs.10 lakhs

Upto Rs.8 lakhs

Upto Rs.8 lakhs

Upto

Rs.5 lakhs

Upto Rs.2 lakhs

Note :

1. These

powers to be

exercised in

case of

extreme

emergencies

only.

2. The

procedure laid

down may be

followed with

respect of

calling of

quotations/

tenders etc.

3. It must be

certified that

there are no

vehicles/plant/

machinery

available

which can be

utilized.

4. Funds are

available.

b) Aggregate Annual Financial

Limit

Full Powers Upto Rs.50 lakhs

Upto

Rs.30 lakhs

Upto

Rs.30 lakhs

Upto

Rs. 5 lakhs.

Upto Rs.3 lakhs.

38



SCHEDULE OF POWERS PART ‘E’ WORKS MATTERS Sr.

No.


AGM Principal/

Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale Officers Remarks

1 2 3 4 5 6 7 8 9

30.B

(a)

Sanction to hiring /

procurement of all

tools and plants

required for

carrying out various

sanitation related

activities.

----

----

----

DRM -

Rs.1,00,000/- in each case

subject to a

ceiling limit of

Rs.10 lakhs per annum.

JAG-powers

upto

Rs.50,000/- in

each case

subject to a

ceiling limit of

Rs.5 lakhs per

annum.

Sr.Scale

Officers in

independent

charge

Rs.25,000/- in

each case

subject to ceiling

limit of

Rs.3 lakhs per

annum.

Procurement to be done as

per extant procedure through

Stores. Associate Finance

concurrence is required if cost

per item / indent exceeds

Rs.50,000/-.

Authority :- Railway Boards

letter

No.99/TG.IV/10/Sanitation

Policy dated 05.11.2002.

(b) Approval to

invitation of

Tenders/Quotations

and Acceptance

thereof.

Authority :- Railway Boards

letter

No.99/TG.IV/10/Sanitation

Policy dated 05.11.2002.

(i) Pest control contracts --- --- --- --- --- --- Powers delegated as per SOP

Part “E” for works contract

will be applicable.

(ii) Specialized contracts

involving large

component of

mechanized cleaning.

--- --- --- --- --- --- Powers delegated as per SOP

Part “E” for works contract

will be applicable.

(iii) Contract for one time

cleaning of any area.

--- --- --- --- --- --- Powers delegated as per SOP

Part "E" for works contract

will be applicable.

39



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

31(a). Sale of usufructuary rights

covering grasscutting, grazing,

fruit gathering, pisciculture,

agriculture, etc., through

sealed tenders or auction

where rights have not been

otherwise assigned.

Full Powers Full Powers Full Powers Full Powers Full Powers Nil

31(b) Sale of matured trees

including dry trees by

following the procedure of

works tender for acceptance of

tenders.

Upto

Rs. 8 crores

i) Upto

Rs. 5 crores

for PCE.

ii) Upto

Rs. 3 crores

for others.

Upto Rs. 2 crores Upto

Rs. 2 crores

Upto

Rs. 50 lakhs

Upto

Rs. 10 lakhs

1) Procedure and power for

tender invitation, acceptance

letter, execution of agreement

and contract arrangement will be

same as that of works tender.

2) First TEN tenders would be

issued only after it is seen and

agreed to by CE.

3) Exercisation of normal

powers at para 31(b) will be

issued by PCE after acceptance

of 10 tenders.

4) In absence of guidelines from

the Board, the above limits for

Tender Committee, are being

implemented provisionally.

5) Since there are no specific

orders from the Railway Board,

these powers are delegated

locally under GM's sanction.

6) The above powers will also

apply to the sales through

Tender-cum-Auction.

40



Sr.

No.


AGM Principal/Co-

ordinating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

32A

(i)

Rolling stock condemnations

and scrapping of

overaged/underaged. (Para

239 of Indian Railway

Financial Code Vol.I).

CME/CWE has

powers to condemn

average rolling

stock and to

sanction estimates.

In the case of

estimate for

condemnation of

Rolling stock

before

replacement,

CME/CWE’s

powers of sanction

are subject to the

write back

adjustment of the

original cost being

covered by

provision in the

Pink Book or

separate orders of

the Board or the

Funds are

sanctioned by the

Railway Board

through the

Revised estimates

and/or final

estimates.

CWMs are

delegated powers

to condemn

average rolling

stock (Other than

locomotives) on

condition basis

and to sanction

temporary

downgrading a

locomotives to

an inferior

service. In case

of permanent

down grading of

locomotives, the

personal sanction

of the CME will

be necessary.

Dy.CMEs are

delegated

powers to

condemn

overage rolling

stock (other

than

locomotives)

on condition

basis and to

sanction

temporary

down grading

of locomotives

to an inferior

service. In

case of

permanent

down grading

of

locomotives,

the personal

sanction of the

CME/CWE

will be

necessary.

41



Sr.

No.


AGM Principal/Co-

ordinating HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/ADRMs JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

Condemnation of

Locos as well as

the permanent

down grading of

locos to an inferior

service should

however be done

only after a

personal inspection

by the CWM who

should send his

recommendation to

CME. Report of

overage locos

condemned by the

CME should be

sent to the Board.

When a replaced as

is required to

remain in service,

CME’s personal

sanction is

necessary.

42



Sr.

No.


AGM Principal/

Co-

ordinating

HODs

SA Grade Officer

other than

DRM/ADRM

DRM/

ADRMs

JA Grade Officers Sr.Scale Officers Remarks

1 2 3 4 5 6 7 8 9

32A

(ii)

Rolling stock condemnation

and scrapping of

wagons/coaches

overage/underaged, provided

replacements are planned and

no reduction in Authorised

stock is involved.

(Para 239 of Indian Railway

Financial Code Vol.I)

CME/CWE

have powers

for

condemnations

of

underaged/ove

raged/wagons/

coaches

proposed for

condemnation

are intended to

be replaced

and no

reduction in

Authorised

stock is

involved.

CWMs have

powers for

condemnation of

underaged/

overaged wagons

and overaged

coaches provided

the

wagons/coaches

proposed for

condemnation are

intended to be

replaced and no

reduction in

Authorised stock is

involved.

Dy.CME incharge

of workshops can

condemn

overaged/wagons/c

oaches, after his

personal inspection

and recording the

detailed condition

report over his own

signature. In such

cases, prior

approval of

CME/CWE/CWMs

is not necessary.

In regard to

underaged

wagons/coaches,

Dy.CME incharge

of the workshop

can recommend its

condemnation after

his personal

inspection. In such

case prior approval

(not personal

inspection) of

CME/CWE/CWM

is however

Works Manager

incharge of the

workshop can

condemn overaged

wagons/coaches

after his personal

inspection &

recording the

detailed condition

report over his own

signature. In such

cases prior

approval of

CME/CWE is not

necessary. In

regard to

underaged

wagons/coaches,

Works Manager

incharge of the

workshop can

recommend it

condemnation after

his personal

inspection. In such

cases prior

approval (not

personal inspection

of CME/CWE is

however necessary

except

43



Sr.

No.


AGM Principal/Co-

ordinating

HODs

SA Grade

Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

necessary except

for coaches for

which only

CME/CWE are

empowered in

terms of Bd’s

letter

No.76/M(C)/650

/14 dt.30.6.76.

for coaches for

which only

CME/CWE are

empowered in

terms of Bd’s

letter

No.76M(C)650/1

4 dt.30.6.76.

NOTE: (i) The conditions laid down in para 239-FI with regard to the preparation of the Financial justification should continue to be fulfilled and Finance concurrence obtained

in all cases of premature condemnations irrespective of whether the wagon/coach is replaced or non-replaced.

(ii) In all cases of condemnation, a detailed condition report is to be prepared and kept on record.

(iii) The proposals as well as condition reports should continue. Necessary certificates in terms of Notes (i) to (ii) under para 239-FI, as the case may be in respect of

overaged stock under or overaged stock involved in accidents/non IRS type wagons/coaches of inherently weak design in cases where no financial justification is

necessary.

(iv) On the Divisions, the wagons/coaches, whether underaged or overaged are required to be inspected by any of the Dy. CME/Sr. DME/CWM/CWE/CME during his

inspection tours before the condemnation is approved.

(v) In all proposals for condemnation of underaged stock (premature condemnation) it should be categorically certified by CME/CWE/CWM that the stock to be

condemned will be replaced in due course and no reduction in the authorised stock will be involved. In the case of overaged stock such a certificate to be recorded

not only on the condition report itself but also notified through sanction over the signature of WM/Dy.CME incharge of workshops.

(vi) In all such cases of condemnation of overaged stock within the competence of Dy. CME/WM, prior approval of CME/CWE is not necessary but the letter should be

kept posted with all such cases of condemnation so that the records in the HQ office as also corrected and kept upto date.

44



Sr.

No.


AGM Principal/Co-ordinating HODs SA Grade

Officer other

than

DRM/ADRM

DRM/ADRM

s

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

32B

Machinery and Plant

Retention of replaced

machinery and plant.

When a replaced asset of machinery and

plant is required to remain in services,

CME’s personal sanction is necessary.

Powers to retain replaced machines in the

Engineering Electrical Signal and

Telecommunication Deptt. Etc. are also

delegated to respective Heads of Deptts.

The Heads of Departments should

however decide each case in consultation

with FA&CAO.

33 Work Undertaken in

Mechanical or

Electrical Workshop for

other departments.

CWE/CEE have powers to carry out in

his shops works chargeable to abstracts

other than C’ D’ and H’ which have been

sanctioned by the Competent authority

subject to the conditions that the

provision of funds and control over such

expenditure, rests with the officer who

placed the work indent.

CWMs are

delegated

these powers

upto

Rs.25,000/-

each case.

Dy.CME/

Dy.CEE

incharge of

workshop are

delegated

these powers

upto

Rs.15,000/- in

each case.

WMS/AWMs

and DEEs may

exercise these

powers upto

Rs.10,000/- in

each case.

45



Sr.

No.



Officer

other than

DRM/

ADRM

DRM/

ADRMs

JA Grade Officers Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

34 Work undertaken in

workshops for other

railways.

CE/CME/CWE/CEE/CSTE have full powers subject

to observance of rules.

Subject to

CWE/CE/CME/CS

TE/CEE according

administrative

approval to do the

work estimates

may be sanctioned

by CWM/CPE

(S&T)/JA Grade

Officers in charge

of workshops/

Dy.CME/ Dy.CEE

at Headquarter as

the case may be.

35. Works undertaken in

workshops for

Government

Departments and

outside public bodies.

- CWE/CE/ CEE have powers upto Rs.25,000/- for

each work subject to the estimate having been first

accepted by the party. CME have powers upto Rs.1

lakh. In case of Bridge-Workshops CE will have full

powers for work approved by competent authority.

Note:

1) These powers may be exercise with Finance

concurrence.

2) In the case of outsiders, the estimated cost must be

deposited in advance.

Subject to the

CWE / CEE

according

administrative

approval to do the

work, estimates

may be sanctioned

by CWMs and

Dy.CME

(Workshops) and

Dy. CEE(HQ) at

Headquarters.

Note: Same as in

Col.4

46



Sr.

No.



Officer other

than

DRM/ADRM

DRM/ADRM

s

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

36. Repairs to machines

and rectification of

Stores supplied to the

Railway By public

bodies.

- CME has full powers to undertake such

work in the shops with the concurrence of

finance for the charges to be recovered.

CWMs are

delegated to

undertake such

work in the

shop with the

concurrence of

Associated

finance for the

charges to be

recovered.

The cost of the

work will be

limited to

Rs.5,000/- for

CWM.

JA Grade

Officers

Independent

Incharge of

workshops are

delegated to

undertake such

work in the

shop with the

concurrence of

Associated

Finance for the

charges to be

recovered.

The cost of the

work will be

limited to

Rs.2,000/- for

JA Grade

Officer

Independent

Incharge of

work shops.

37. Foregoing of

demurrage.

- CME has powers to forego demurrage

upto Rs.5,000/- subject to FA&CAO’s

concurrence.

DRMs are

delegated to

forgo

demurrage

upto

Rs.2,000/-

subject to

Sr.DAO’s

concurrence.

Divisional

Officers,

Sr.Scale will

have powers

upto Rs.250/-

subject to

DAO’s

concurrence.

47



Sr.

No.



Officer other

than

DRM/ADRM

DRM/ADRM

s

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

38. Purchase of bricks,

sand, lime, firewood,

clag, cow-dung cakes

and bones, horse-dung,

stone, lime, silica,

quartz, bajree, ballast,

stones, road kunker,

furnace stones, bajree

chourasiawas chana etc.

(of all types required)

locally at current

market rates.

- CME/CEE/ CSTE/CSTE(C) have powers

to purchase these locally by tender

subject to availability of funds.

Note: These powers may be used for petty

purchases and with Finance concurrence.

Dy.CME/Dy.C

EE and

Dy.CSTE/Dy.

CSTE(C) are

delegated

these powers.

39. Temporary lighting for

staff for marriages

social functions in Rly.

Institutes etc.

- CEE has powers to undertake works of

this nature provided the estimated cost of

the work is deposited by the Institute

before the work is taken in hand.

DRMs are

delegated

these powers

subject to

condition that

the estimated

cost of the

work is

deposited by

the institute

before under

taking the

work.

Dy.CEE/Sr.

DEE Incharge

of workshops

are delegated

these powers

subject to

condition that

the estimated

cost of the

work is

deposited by

the institute

before

undertaking

the work.

AEEs(W) in

independent

charge Sr.DEE

& DEE

Incharge of

Division are

delegated

these powers

subject to

condition that

the estimated

cost of the

work is

deposited by

the institute

before under

taking the

work.

48



Sr.

No.



Officer other

than

DRM/ADRM

DRM/ADRM

s

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

40. Hire of Electrical

equipments from

outsiders and Electricity

Board.

_ CEE has full powers to sanction

expenditure provided financially justified

and concurred in by Finance Branch.

41. Hiring of Railway’s

electrical equipments to

government bodies.

- CEE has full powers subject to realisation

of hire charges as certified by FA&CAO

in advance.

42. Supply of electric

energy to outsiders.

- CEE has powers subject to observance of

conditions stipulated in item 52 of

Annexure II to Chapter V of Indian Rly.

Financial Code Vol.I and financial

concurrence.

Note: This delegation will not supply in

cases of contracts where in supply of

electric energy would involve variation in

condition of contract.

As per

FA&CAO’s

letter

No.FA/G

08877/G

176

Delegation

dt. 10.10.66

for

proposals

emanating

from the

Divns which

are within

the

competence

of sanction

of HODs/

DAOs/

Sr.DAO

concurrence

will be

adequate.

49



Sr.

No.



Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remarks

1 2 3 4 5 6 7 8 9

43. Introduction of Pooled

rate for electric energy

for use of staff. (Bd’s

letter

No.079/Elect/1/150/2

dt.18.12.82).

CEE has full powers to sanction the pooled

rate subject to verification by FA&CAO.

DRMs are

delegated full

powers to

sanction the

pooled rate

subject to prior

concurrence of

Associated

Accounts

Officers.

44. Sale of Steam Coal &

Cinders.

- COM has powers for sale of coal and

cinders subject to the conditions noted

below:

Condition:

1) Steam coal and cinders will be sold at all

Locomotive sheds and elsewhere under the

special order of the COM to such staff as

are mentioned below for their own use at

rates sanctioned by the General Manager at

the beginning of each financial year or more

frequently as may be necessary. These rates

will be notified in the Railway Gazettee.

i) All Western Railway staff.

ii) Foreign railway staff at junction stations.

iii) Special trains, Saloons or Inspection

carriage for use by VIPs High Dignitaries,

High Government Officials and railway

officers.

DRMs are

delegated

these powers.

Dy.CME/F

is delegated

these powers

DMEs and

Officers

incharge of

workshops are

delegated

these powers.

50



Sr.

No.



Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remar

ks

1 2 3 4 5 6 7 8 9

Steam coal and cinders will be sold to the

abovementioned parties on cash basis.

2) The following monthly scale for the sale of steam

coal and cinders to the above mentioned parties must

strictly be followed but when supplied short of the

demand, the bias in the scheme distribution should be

in favour of the lower grades of staff.

Class I &

II Officers

Kgs.

Class III

staff drawing

a basic pay of Rs.1500/-

or more.

Kgs.

Class III &

IV staff

drawing a basic pay of

less than

Rs.1500/-

Kgs.

Steam Married 254 127 76

Coal Bachelors 127 63.5 38

Cinders Married 254 127 76

Bachelors 127 63.5 38

3) The following are entitled to purchase steam coal or

cinders for their use. The quantity will be sanctioned

by the Divisional Officer authorising the sale taking the

actual requirements into account:

i) Railway Schools.

ii) Catering Contractors

iii) Reading Rooms

iv) All other institutions belonging to Western Railway

v) Local Welfare Centres

vi) Railway Hospitals and Dispensaries.

Note:

(a) Supervision charges should not be levied on the sale

of steam coal to Railway Schools.

(b) In the case of sale of steam coal to catering

contractors, cost will be recoverable as above in so far

as it is not inconsistent with their contract.

51



Sr.

No.



Officer other

than

DRM/ADRM

DRM/

ADRMs

JA Grade

Officers

Sr.Scale

Officers

Remar

ks

1 2 3 4 5 6 7 8 9

(c) Steam coal and cinders will not be sold to outsiders

in any circumstances.

4) Applications for the purchase of steam coal and/or

cinders must be signed by the employees themselves

and countersigned by their immediate superiors, who

should submit these applications to the DRMs or works

Managers who will scrutinise the bonafides of

applications, enter them in manuscript register and

issue standing work orders sending a copy to the Loco

Foremen concerned. Applications from institutions

must be signed by their principal representative.

5) Steam coal required for boiling water for drinking

purposes will be supplied free of cost to Railway

Schools and debited to head J-110-99. The maximum

free supply will be 254 Kgs. Per month. The cost of

carriage should also be debited to J-110-99.

6) Carriage of steam coal from railway depots to the

residence of an applicant will have to be arranged for

by the applicant and the cost of carriage paid by him in

all cases except where arrangements made by the

railway for home delivery exist, in which case the

applicant will have to pay extra charges only for home

delivery.

45. Auction of cinders. - COM has full powers for auctioning cinders surplus to

the requirement of the railways.

DRMs are

delegated

these

powers.

Dy.CME(F)

is delegated

these powers

DMEs/

DENs are

delegated

these

powers.

52



53



REGISTER OF CORRECTION SLIPS

Serial No. of

Correction Slip

Date of Correction

Slip

Part and No. of item

amended

Page No.

Initials of person

recording the

correction

Remarks

54



REGISTER OF CORRECTION SLIPS

Serial No. of

Correction Slip

Date of Correction

Slip

Part and No. of item

amended

Page No.

Initials of person

recording the

correction

Remarks

western railway schedule of powers ......i and other indian railway codes and orders issued by...

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