western illinois university board of trustees...steve rock – chair, faculty senate – macomb...
TRANSCRIPT
1
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014, 9:00 a.m.
Riverfront Campus Rooms 103 & 104
Western Illinois University
Moline, Illinois
Agenda Topic Page Action
Motion to Convene to Open Session – 8:00 a.m.
Roll Call Action
Motion to Convene to Executive Session – 8:00 a.m.
Roll Call Action
Executive Session – 8:00-8:45 a.m.
Motion to Reconvene in Open Session – 9:00 a.m.
Roll Call Action
Review and Approval of March 28, 2014 Board Meeting Minutes ..................................... 5 Action
Chairperson’s Remarks
Cathy Early
President’s Remarks
Jack Thomas
Assistant to the President for Governmental Relations Report
Jeanette Malafa
General Comments by Vice Presidents
Dr. Kenneth Hawkinson, Provost and Academic Vice President
Mr. Brad Bainter, Vice President for Advancement and Public Services
Dr. Gary Biller, Vice President for Student Services
Ms. Julie DeWees, Vice President for Administrative Services
Dr. Joseph Rives, Vice President for Quad Cities and Planning
2
Agenda Topic Page Action
Advisory Group Reports and Comments
Audrey Adamson – Representative, Council of Administrative Personnel – Quad Cities
David Dunn – President, Student Government Association – Macomb
& Nicolas Moreno – President, Student Government Association – Quad Cities
Wendi Mattson – President, Civil Service Employees Council – Macomb
& Alison Shook – Representative, Civil Service Employees Council – Quad Cities
Steve Rock – Chair, Faculty Senate – Macomb
& Padmaja Pillutla – Chair, Faculty Council – Quad Cities
Board Committees
Finance Committee
Lyneir Cole, Chair
Report No. 14.6/1 ....................................................................................................................... 7
Report on Contributions (Vice President Brad Bainter)
Report No. 14.6/2 ..................................................................................................................... 19
Repair and Maintenance of Official Residence (Vice President Julie DeWees)
Report No. 14.6/3 ..................................................................................................................... 21
Purchases of $100,000 - $499,999.99 (Vice President Julie DeWees)
Resolution No. 14.6/1 ............................................................................................................... 23 Action
Purchases of $500,000 or more (Vice President Julie DeWees)
Resolution No. 14.6/2 .............................................................................................................. 25 Action
New or Changed Capital Reserves for Non-Indentured Entities (Vice President Julie DeWees)
Resolution No. 14.6/3 .............................................................................................................. 27 Action
FY2015 Preliminary Spending Plan (Budget Director Matt Bierman)
Academic & Student Services Committee
Yvonne Savala, Chair
Report No. 14.6/4 ..................................................................................................................... 31
Annual Listing of Academic Program Changes (Provost Ken Hawkinson)
Report No. 14.6/5 ..................................................................................................................... 37
Report on Academic Curricular and Administrative Changes (Provost Ken Hawkinson)
3
Agenda Topic Page Action
Resolution No. 14.6/4 .............................................................................................................. 39 Action
Tenure Recommendations for 2014-2015 (Provost Ken Hawkinson)
Presidential Assessment and Evaluation Committee
Carolyn Ehlert Fuller, Chair
Resolution No. 14.6/5 ............................................................................................................... 43 Action
Presidential Assessment and Contract
General Discussion and Action Items
Report No. 14.6/6 ..................................................................................................................... 45
Long Term Plan Update (Vice President Joe Rives)
Report No. 14.6/7 ..................................................................................................................... 47
Higher Learning Commission-North Central Association of Colleges and Schools:
Western Illinois University Change Request for a New Branch Campus Address in
the Quad Cities (Vice President Joe Rives)
Report No. 14.6/8 ..................................................................................................................... 75
Higher Learning Commission-North Central Association of Colleges and Schools:
Western Illinois University Multi-Location Report (Vice President Joe Rives)
Resolution No. 14.6/6 .............................................................................................................. 95 Action
Release of March 28, 2014 Executive Session Meeting Minutes
Resolution No. 14.6/7 .............................................................................................................. 97 Action
International Union of Operating Engineers Local 399 (Landscape Maintenance
Unit) Contract (Vice President Julie DeWees)
Resolution No. 14.6/8 .............................................................................................................. 99 Action
AFSCME (Building Services Unit) Memorandum of Agreement (Vice President Julie DeWees)
Resolution No. 14.6/9 ............................................................................................................ 101 Action
Election of Officers of the Board for July 1, 2014-June 30, 2015
Resolution No. 14.6/10 .......................................................................................................... 105 Action
Trustee Appreciation – Andre Ashmore
Resolution No. 14.6/11 .................................................................................... Emailed/Handout Action
Purchases of $500,000 or more (Vice President Julie DeWees)
4
Agenda Topic Page Action
Old Business
New Business
Board of Trustees Bylaws and Regulations Review Committee (Board Chair Cathy Early)
Next Meeting
July 10-11, 2014 – Retreat – WIU, Macomb
October 3, 2014 – WIU, Macomb
Adjourn Action
5
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES
June 6, 2014
Review and Approval of the March 28, 2014 Board Meeting Minutes
Minutes are available for review at:
http://www.wiu.edu/board_of_trustees/minutes/index.php
6
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/1
Report on Contributions
Interim Campaign Progress Report
July 1, 2013 - June 30, 2014
RECEIPTSPLEDGES
Total Outright Gifts
(not associated with pledges)
Gifts in
Kind
Cash
Gifts
Total
Pledges
Planned Gifts
Present Value
(not included in total)
Planned
Gifts Future
Pledges
Made
$727,708 $0 $2,822,969 $199,034 $3,022,003 $2,360,000 $3,087,708
FY2014 Progress: $6,109,711
Total Goal % to Goal
FY2014 67.89%$9,000,000$6,109,711
PURPOSE: Record of FY2014 Goals and Progress
AUDIENCE: Internal use for administrators and development officers
NOTES: COFAC does not include Radio; Student Services does not include Parents Fund
Gifts in Kind do not include Service or Noncharitable Gifts in Kind.
Printed on: 5/7/2014
Outside scholarships not included in report: $1,271,889.50
Interim Campaign Progress Report
July 1, 2013 - June 30, 2014
OtherCOEHS COFAC Library Honors CIS QC Athletics TotalCBTStudent
ServicesAlumni BOT Radio PFACAS WQPT
359,7342014 Total: 439,744 440,314 1,791,011 10,703 50,144 49,002 146,605 309,276 1,420,260 6,109,711 23,634 16,852 12,956 372,056
40,000 3,659 2,160 55,930 29,034 906 45 9,667 32,315 3,718 199,034 228 0 0 0
276,991 364,445 366,265 167,963 10,415 6,575 25,850 50,550 77,034 709,699 2,822,969 316,885 700 16,023 10,164
43,002
0
12,882 410,528
21,372
624,418
71,640 67,118 10,695 3,223 30,120 23,107 86,388 7,383 12,256 55,171 51,843 727,708 42,743 12,518 6,688
0 25,000 1,500,000 0 0 0 0 0 0 0 2,360,000 0 0 180,000 0 0 655,000
199,927
Planned Gifts
Future Value
Gifts-in-Kind
Gifts
Pledges 46,890
PURPOSE: Record of FY14 Progress by unit
AUDIENCE: Internal use for administrators and development officers
NOTES: COFAC does not include Radio; Student Services does not include Parents Fund.
Gifts in Kind do not include Service or Noncharitable Gifts in Kind.
Printed on: 5/7/2014
Outside scholarships not included in report: FY14: $1,271,890
Significant Donors Report, Fiscal Year 2014
Gifts of $5,000 or more as of 5/7/2014Includes pledges and receipts since July 1, 2013
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
- 5,000Afolabi, Olakunle - - - - - - - - - - 5,000
59,640 -Allen, Dorothy - - - 59,640 - - - - - - -
8,209 -Anonymous - - - - - 25 8,184 - - - -
74,577 -Apple Computer Inc - - - - - - 74,577 - - - -
6,500 -Archer-Daniels-Midland
Company
- - - - - - 6,500 - - - -
7,500 -Arvegenix Llc - - - - - - 7,500 - - - -
100,000 -At&T Foundation - - - - - - 100,000 - - - -
3,593 3,101Bainter, Bradley - - 2,842 - - - 751 - - - 3,101
5,000 -Baise, Ann - - - - - - 5,000 - - - -
5,000 -Baise, Gary - - - - - - 5,000 - - - -
12,700 -Basf Corporation - - - - - - 12,700 - - - -
10,000 -Bayer Cropscience - - - - - - 10,000 - - - -
6,500 -Beckman, Peggy - - - - - - 6,500 - - - -
83,260 2,000Belles, Alfred - - 2,000 76,000 - - 5,260 - - - 2,000
40,000 -Booth, Thomas - - - - - 40,000 - - - - -
5,000 5,880Boyer, Alfred - - 5,000 - - - - - - - 5,880
- -Boyer, Andrea - - - - - - - - - - -
7,022 7,039Boynton, Virginia - - 6,312 - - - 710 - - - 7,039
5,000 -Bp Foundation Inc - - - - - - 5,000 - - - -
5,000 -Brooks, Clyde - - - - - - 5,000 - - - -
50,709 -Brooks, Maxene - - - - - - 50,709 - - - -
1,000 -Carey, Charles - - - - - - 1,000 - - - -
- -Carey, Linda - - - - - - - - - - -
77,675 -Caterpillar Foundation - - - - - - 77,675 - - - -
10,000 -Chicago Mercantile
Exchange Group
- - - - - - 10,000 - - - -
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
20,000 -Chicago Mercantile
Exchange Group Foundation
- - - - - - 20,000 - - - -
- -Christie, Karen - - - - - - - - - - -
- -Christie, Norman - - - - - - - - - - -
7 -Clawson, Pat - - - - - - 7 - - - -
5,217 2,500Clawson, Roger - - 2,500 - - - 2,717 - - - 2,500
11,000 -Codilis, Ernest - - - - - - 11,000 - - - -
- -Codilis, Pamela - - - - - - - - - - -
33,500 -Community Foundation
Great River Bend
- - - - - - 33,500 - - - -
3,750 2,500Conger, James - - 1,250 - - - 2,500 - - - 2,500
3,750 2,500Conger, Syndy - - 1,250 - - - 2,500 - - - 2,500
20,000 20,000Country Companies
Services Inc
- - 20,000 - - - - - - - 20,000
1,000 5,000Crane, Patricia - - - - - - 1,000 - - 5,000 -
5,120 1,090De Wees, Julie - - 1,090 - - - 4,030 - - - 1,090
10,660 10,200Dexter, Donald - - 10,200 - - - 460 - - - 10,200
12,500 -Di Grino, B. Nick - - - - - - 12,500 - - - -
12,550 50Di Grino, Susan - - 50 - - - 12,500 - - - 50
6,000 750Diamond Den - - 750 - - 5,250 - - - - 750
1,238 1,100Diehl, Virginia - - 1,133 - - - 105 - - - 1,100
10,754 250Distefano, John - - 10,250 - - - 504 - - - 250
10,754 250Distefano, Kimberley - - 10,250 - - - 504 - - - 250
37,500 -Doris & Victor Day
Foundation
- - - - - - 37,500 - - - -
11,000 -Dot Foods Inc - - - - - - 11,000 - - - -
4,059 900Early, Cathy - - 900 - - - 3,159 - - - 900
13,000 -Ehmen, Larry - - - - - - 13,000 - - - -
- -Ehmen, Reva - - - - - - - - - - -
11,000 -Ei Dupont De Nemours &
Company
- - - - - - 11,000 - - - -
5,000 -Engeln, George - - - - - - 5,000 - - - -
1,000 1,001,000Epperson, Kenneth - - 1,000 - - - - - - 1,000,000 1,000
1,030 1,001,000Epperson, Lorraine - - 1,000 - - - 30 - - 1,000,000 1,000
5,194 4,623Fernandez, Susan - - 4,226 - - - 968 - - - 4,623
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
10,100 -Fidelity Charitablegift
Fund
- - - - - - 10,100 - - - -
8,000 -First Christian Church - - - - - - 8,000 - - - -
9,500 -Fmc Corporation Apg - - - - - - 9,500 - - - -
6,250 12,500Garvey, John - - 6,250 - - - - - - - 12,500
6,250 12,500Garvey, Sarah - - 6,250 - - - - - - - 12,500
5,000 5,000Genesis Systems Group - - 5,000 - - - - - - - 5,000
8,583 9,950Gilbert, Charles - - 8,250 - - - 333 - - - 9,950
333 -Gilbert, Karen - - - - - - 333 - - - -
7,083 -Great River Medicalcenter - - - - - - 7,083 - - - -
18,800 -Grice, George - - - - - - 18,800 - - - -
8,000 -Growmark Foundation - - - - - - 8,000 - - - -
2,520 2,000Haffner, Rhonda - - 2,000 - - - 520 - - - 2,000
250 50Hawkinson, Ann Marie - - 50 - - - 200 - - - 50
4,844 27,050Hawkinson, Kenneth - - 4,384 - - - 460 - - - 27,050
50,550 100Hermann, George - - 100 - - - 50,450 - - - 100
350 -Hermann, Mary - - - - - - 350 - - - -
22,982 -Hines, Daisy - - - 22,982 - - - - - - -
- -Hines, Herbert - - - - - - - - - - -
252,981 -Hodges, Robert - - - 252,981 - - - - - - -
18,420 -Hurh, Gloria - - - - - - 18,420 - - - -
15,500 -Iaa Foundation - - - - - - 15,500 - - - -
5,040 1,200Idol R Mitchell Dpmpc 3,840 - 1,200 - - - - - - - 1,200
58,186 -John Deere Classic - - - - - 300 57,886 - - - -
25,800 -John Deere Foundation - - - - - - 25,800 - - - -
15,810 -John Deere World
Headquarters
40 - - - - 770 15,000 - - - -
500 -Johnson, Dale - - - - - - 500 - - - -
5,000 -Anonymous - - - - - - 5,000 - - - -
500 -Johnson, Lynn - - - - - - 500 - - - -
2,988 2,025Johnson, Marilyn - - 2,025 - - - 963 - - - 2,025
3,038 2,025Johnson, W. Garry - - 2,025 - - - 1,013 - - - 2,025
14,950 1,000Jones, Warren - - 11,250 - - - 3,700 - - - 1,000
50,000 -Kennedy, Olga - - - - - - 50,000 - - - -
2,600 50Kerr, Judith - - 50 - - - 2,550 - - - 50
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
2,600 50Kerr, Lawrence - - 50 - - - 2,550 - - - 50
7,600 -Kingman, James - - - - - 7,600 - - - - -
11,195 -Anonymous - - - - - - 11,195 - - - -
- 25,025Knowles, John - - - - - - - - - 25,000 25
2,500 -Koza, Scott - - - - - - 2,500 - - - -
16,040 -Kwqc 16,040 - - - - - - - - - -
5,000 -Leiby, Kerry - - - - - - 5,000 - - - -
10,000 -Linguisystems Inc - - 10,000 - - - - - - - -
112 -Lockard, Mary - - - - - - 112 - - - -
100,000 -Lowell N Johnson Charitable
Foundation
- - - - - - 100,000 - - - -
5,055 -Magnusson, Jane - - - - - - 5,055 - - - -
5,000 -Magoon, Patrick - - - - - - 5,000 - - - -
- -Magoon, Robin - - - - - - - - - - -
5,000 -Mahoney, C. John - - - - - - 5,000 - - - -
5,000 -Marathon Oil Corporation - - - - - - 5,000 - - - -
5,550 1,500Maskarinec, Martin - - 1,500 - - - 4,050 - - - 1,500
5,000 5,000Mb Financial Bank - - 5,000 - - - - - - - 5,000
1,655 1,000Mc Cann, Steven - - - - - 300 1,355 - - - 1,000
5,000 5,000Mc Carthy-Bush Foundation - - 5,000 - - - - - - - 5,000
6,600 -Mc Donough County Law
Library Fund
- - - - - - 6,600 - - - -
5,044 -Mc Donough County Voice 4,094 - - - - 950 - - - - -
5,733 -Mc Donough Dist Hosp
Development Fund
- - 1,100 - - - 4,633 - - - -
15,000 -Mc Entire, Lewis - - - - - - 15,000 - - - -
- -Mc Entire, Nola - - - - - - - - - - -
34,761 -Mediacom 34,761 - - - - - - - - - -
5,457 503Megginson, Charolette - - 457 - - - 5,000 - - - 503
6,250 6,250Midland
Informationresources
- - 6,250 - - - - - - - 6,250
2,655 2,600Mietus, Chris - - 2,600 - - - 55 - - - 2,600
3,655 3,800Mietus, Kenneth - - 3,600 - - - 55 - - - 3,800
2,500 600Miller, Brenda - - - - - - 2,500 - - - 600
22,049 2,000Miller, David 19,938 - 2,000 - - - 112 - - - 2,000
2,500 -Miller, Larry - - - - - - 2,500 - - - -
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
27,500 75,000Modern Woodmen Of
America
- - 25,000 - - - 2,500 - - - 75,000
90,200 -Moline Foundation - - 90,000 - - - 200 - - - -
2,000 10,000Morton Community
Foundation
- - 2,000 - - - - - - - 10,000
5,750 -Mtc Communications Inc - - - - - - 5,750 - - - -
5,000 5,000Nardi, Thomas - - 5,000 - - - - - - - 5,000
10,000 -National Collegiateathletic
Assn
- - - - - - 10,000 - - - -
6,000 6,000Neader, Craig - - 6,000 - - - - - - - 6,000
5,550 1,500Neumann, Kathleen - - 1,500 - - - 4,050 - - - 1,500
5,000 5,000Next Phase Enterprises Llc - - 5,000 - - - - - - - 5,000
2,500 -Nielsen, Joyce - - - - - - 2,500 - - - -
2,500 -Nielsen, Peter - - - - - - 2,500 - - - -
9,500 500Nollen, Paul - - 1,300 - - - 8,200 - - - 500
9,500 500Nollen, Sheila - - 1,300 - - - 8,200 - - - 500
2,880 -Northwestern
Mutualfoundation
- - - - - - 2,880 - - - -
- -Ohlin, Debra - - - - - - - - - - -
5,000 -Ohlin, Edward - - - - - - 5,000 - - - -
2,863 1,750O'Neill, Dan - - 1,750 - - - 1,113 - - - 1,750
2,803 1,750O'Neill, Linda - - 1,750 - - - 1,053 - - - 1,750
13,000 12,500Ontiveros, Blenda - - 12,500 - - - 500 - - - 12,500
5,000 5,000Ontiveros, Christopher - - 5,000 - - - - - - - 5,000
5,000 5,000Ontiveros, Pamela - - 5,000 - - - - - - - 5,000
13,000 12,500Ontiveros, Robert - - 12,500 - - - 500 - - - 12,500
655 -Parkhurst, Heidi - - - - - 300 355 - - - -
23,297 -Pbs Digital Llc - - - - - - 23,297 - - - -
12,500 -Pierson, Donna - - - - - - 12,500 - - - -
12,500 -Pierson, Robert - - - - - - 12,500 - - - -
5,000 5,000Pike Oil & Gas Inc - - 5,000 - - - - - - - 5,000
7,500 3,000Quad City Bank & Trust Co 1,500 - 6,000 - - - - - - - 3,000
156,329 -Rezab, Donald - - - - - - 156,329 - - - -
156,829 500Rezab, Gordana - - 500 - - - 156,329 - - - 500
19,738 -Richert, Alphons - - - - - - 19,738 - - - -
38,950 50Richert, Ruth - - 50 - - - 38,900 - - - 50
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
5,308 -River Cities Reader 5,308 - - - - - - - - - -
22,000 -Riverboat Development
Authority
- - - - - - 22,000 - - - -
4,800 3,600Rives, Joseph - - 3,300 - - - 1,500 - - - 3,600
16,075 1,500Rodeffer, Frank - - 1,500 - - - 14,575 - - - 1,500
2,500 -Rogers, Elizabeth - - - - - - 2,500 - - - -
2,500 -Rogers, Michael - - - - - - 2,500 - - - -
22,225 250Sanders, Jo Ann - - 250 - - 20,225 1,750 - - - 250
22,595 250Sanders, William - - 250 - - 20,225 2,120 - - - 250
7,075 -Sarah Knight Memorial - - - - - - 7,075 - - - -
24,801 -Sawyer, Mona - - - - - - 24,801 - - - -
13,179 -Seymour, Arlene - - - - - - 13,179 - - - -
13,179 -Seymour, Arlington - - - - - - 13,179 - - - -
20,802 -Shave, Barbara - - - - - 20,802 - - - - -
26,000 -Shipp, James - - - - - - 26,000 - - - -
- -Shipp, Veronica - - - - - - - - - - -
8,000 -Shoemate Foundation - - - - - - 8,000 - - - -
25,000 -Shortness, Ernest - - - - - - 25,000 - - - -
100,000 100,000Sodexo Inc & Affiliates - - 100,000 - - - - - - - 100,000
5,000 -Song, Min 5,000 - - - - - - - - - -
3,773 3,101Spelman, Amy - - 2,842 - - - 931 - - - 3,101
56,045 -State Farm Companies
Foundation
- - - - - - 56,045 - - - -
66,174 50Strong, Herbert - - 50 - - - 66,124 - - - 50
115 100Strong, Nancy - - 50 - - 65 - - - - 100
25,000 25,000Stronghurst Llc - - 25,000 - - - - - - - 25,000
2,000 1,000Styczynski, Neil - - 1,000 - - - 1,000 - - - 1,000
6,600 -Syngenta Crop Protection
Llc
- - - - - - 6,600 - - - -
- -Teeter, Carmelita - - - - - - - - - - -
15,000 -Teeter, Glenn - - - - - - 15,000 - - - -
20,000 -Teeter, Norman - - - - - - 20,000 - - - -
5,000 -The Goldstein
Familyfoundation
- - - - - - 5,000 - - - -
25,000 -The Schutt Family Believers
Charitable Fund
- - - - - - 25,000 - - - -
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Pledges Receipts
Name
Pledges
Made
Planned
Gifts
Made
Planned
Gifts
Paid
Planned
Gifts
Cash
GIK
Made
GIK
Paid
Total
Receipts
FY14
Cash
Gifts
Pledges
Paid
Planned
Gifts
PV
Total
Pledges
FY14
Non-
Deductible
GIK Paid
Non-
Deductible
GIK Made
7,550 -The Singh Group - - - - - - 7,550 - - - -
8,420 8,190Thomas, Jack - - 7,420 - - - 1,000 - - - 8,190
300 -Thomas, Linda - - - - - - 300 - - - -
3,705 1,125Thompson, David - - 1,125 - - 55 2,525 - - - 1,125
2,705 125Thompson, Jacqueline - - 125 - - 55 2,525 - - - 125
15,000 -United Suppliers Inc - - - - - - 15,000 - - - -
100,000 100,000Webb, Dan - - 100,000 - - - - - - - 100,000
7,500 -Wehrly, James - - - - - - 7,500 - - - -
12,600 -Wesley United Methodist
Church
- - - - - - 12,600 - - - -
7,500 -Wilbur-Ellis Company - - - - - - 7,500 - - - -
6,722 6,722Woodrums Inc 6,722 6,722 - - - - - - - - -
- 75,000Wright, Betty - - - - - - - - - 75,000 -
- 75,000Wright, Kenneth - - - - - - - - - 75,000 -
PURPOSE: List of significant donors, with gifts or pledges greater than $5,000 for the current fiscal year.
INCLUDES: Anyone coded in "Beu" or "Bayliss" societies or with planned gifts made of greater than $5,000 this year.
AUDIENCE: External (Board) and internal use for administrators and development officers.
Printed on: 5/7/2014
Note: Some individuals have pending matching gifts that cause them to appear on this list even though their current year giving is $0.00 so far.
Records listed in grey font indicate total combined gifts for spouse, life partner, matching gift, family foundation, or crossed business of $5,000 or more.
Records shown in bold are new to this list since the last meeting.
Set the Standard -
Higher Values in Higher Education
Annual Fund Report
July 1, 2013 - June 30, 2014
Total
Pledges
Pledges
PaidCash GIK
Total
Gifts*
# of
Pledges
Average
Pledge
GIK
Paid
Business and Technology
Student Services
Athletics
Quad Cities
Library
International Studies
Alumni
Honors
Fine Arts and Communication
Arts and Sciences
Education and Human Services
Other
Board of Trustees
Radio
Parents
Total
43,468
47,641
44,497
11,045
120
12,256
59,457
643,439
4,500
64,623
7,583
3,223
13,277
213,887
6,688
55,836
2,795
136,509
3,900
22,227
31,403
27,355
49,193
1,125
0
3,995
2,235
6,495
1,750
26,574
5,941
358,949
5,975
74,034
10,164
94,143
141,157
50,535
67,139
1,075
6,382
10,340
75,110
700
6,495
311,084
24,350
1,446,729
0
31,832
0
40,000
3,659
2,160
55,930
906
0
29,034
2,001
0
1,071
0
45
189,954
0
2,244
0
0
0
0
0
0
0
0
0
0
0
0
2,244
0
8,770
244,618
14,064
156,370
176,218
80,050
172,262
3,106
6,382
43,369
79,346
7,195
9,316
337,658
30,336
1,997,876
University Scholarships 157,517 1,945 0 41,921 31,750 191,212
722
1,097
597
103
28
1
447
357
167
367
113
21
832
129
576
6,308
72
67
257
66
41
108
115
214
103
34
152
73
102
40
133
605
107
120
TV (WQPT) 146 13,418 92 0 5,702 410,528 21,372 437,603
214,487
10,775
52,223
Leatherneck Club
Performing Arts Society
Library Atrium Society
Above Pledge Totals Include: Above Receipt Totals Include:
Library Atrium Society
Performing Arts Society
Leatherneck Club 140,146
41,936
5,465
Total Annual Fund : $2,280,122.11
PURPOSE: Record of FY14 Annual Fund to report Unit totals includes phonathon and President's Scholarship totals
AUDIENCE: Internal use for administrators and development officers; Distributed to Board of Trustees and WIU Foundation Board
NOTES: * Total Gifts equals Income (Gifts, Pledges Paid, Gifts-in-Kind and GIK Pledges Paid).
GIK's do not include Service or noncharitable Gifts in Kind
Total: Pledges, Gifts and GIKS (does not include pledges or GIK pledges Paid to avoid double counting)
Printed on : 5/7/2014
Set the Standard -
Higher Values in Higher Education
Phonathon Report
July 1, 2013 - June 30, 2014
Total
Pledges
Pledges
PaidCash GIK
Total
Gifts*
# of
Pledges
Average
Pledge
GIK
Paid
Business and Technology
Student Services
Athletics
Quad Cities
Library
International Studies
Alumni
Honors
Fine Arts and Communication
Arts and Sciences
Education and Human Services
Other
Board of Trustees
Radio
Parents
Total
27,610
35,519
40,017
2,415
0
12,256
10,113
196,530
50
8,562
7,143
743
4,905
8,180
5,905
125
25
4,124
3,570
16,168
24,424
24,425
5,235
325
0
2,115
2,110
5,525
50
125
2,230
117,425
40
0
100
500
100
30
225
0
0
100
100
100
0
0
0
3,645
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
65
4,124
3,670
16,668
24,524
24,455
5,460
325
0
2,215
2,210
5,625
50
125
2,230
121,070
University Scholarships 2,350 0 0 32,837 26,875 29,225
682
1,074
217
43
18
0
75
357
162
2
110
1
74
110
504
3,993
49
65
111
52
37
39
41
50
45
34
63
65
49
36
135
561
56
0
WQPT 50 0 0 0 100 150 3 100
8,080
1,980
0
Leatherneck Club
Performing Arts Society
Library Atrium Society
Above Pledge Totals Include: Above Receipt Totals Include:
Library Atrium Society
Performing Arts Society
Leatherneck Club 4,024
0
1,800
Total Phonathon : $200,174.88
PURPOSE: Record of FY14 Phonathon to report Unit totals
AUDIENCE: Internal use for administrators and development officers; Distributed to Board of Trustees and WIU Foundation Board
NOTES: * Total Gifts equals Income - Gifts, Pledges Paid, Gifts-in-Kind and GIK Pledges Paid
GIK's do not include Service or noncharitable Gifts in Kind
Total: Pledges, Gifts and GIKS (does not include pledges or GIK pledges Paid to avoid double counting)
See Annual Fund report for all phonathon and annual fund total
Printed on : 5/7/2014
19
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/2
Repair and Maintenance of Official Residence
The Western Illinois University Board of Trustees Finance Committee established guidelines at
the June 4, 2004 meeting regarding ongoing maintenance of the official residence. The Vice
President of Administrative Services is responsible for performing maintenance of at least
$20,000 annually and presenting a report to the Board at the June meeting.
FY2015 (planned):
Replace worn carpeting in the upstairs living spaces and stairway
Replace oven and cooktop
FY2014:
Upstairs windows
FY2013:
Railing and back patio repair
Upstairs windows
FY2012:
Vinyl flooring, main floor public areas
General painting, ceiling fans, and bathroom fixtures
Security system
Windows and sliding glass doors
FY2011 Fiber installation and parking lot resurfacing
FY2010 HVAC
FY2009 Painting and exterior walk-in doors
FY2008 Windows and kitchen doors
FY2007 Windows and carpet
FY2006 Landscaping and main entrance
FY2005 Windows and doors
FY2004 No work done
FY2003 Roof
21
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/3
Purchases of $100,000 - $499,999.99
Purchases of $100,000 - $249,999 Receiving Vice Presidential Approval
Vendor Type of Purchase Amount Number of Bids
Trotter General Contracting, Inc.; Macomb, IL
Construct a new permanent wooden basketball floor at Western Hall
$176,500.00 + $13,855.00
contingency = $190,355.00
4
GED Testing Service LLC; Bloomington, MN
Continuous order for GED practice tests for resale
$200,000.00 Sole Source
Phone Masters; Wood River, IL
Install wire pathway for new wireless access project in Bayliss, Henninger, Tanner, and Thompson Halls.
$172,873.00 5
Western Illinois University uTech Computer Store; Macomb, IL
Apple equipment for uTech including 101 iMacs
$136,812.00 Exempt
Leander Construction Co.; Canton, IL
Thompson Hall lobby remodel $210,755.00 4
Mythics; Virginia Beach, VA
Sun server equipment for QC Riverfront Phase II
$209,786.32 (CDB funds)
MHEC Contract
Dell Marketing LP; Round Rock, TX
Dell OptiPlex 7010 Minitower computers (282 ea) for QC Riverfront Phase II
$245,232.84 (CDB funds)
MHEC Contract
22
Purchases of $250,000 - $499,999.99 Receiving Presidential Approval
Vendor Type of Purchase Amount Number of Bids
Laverdiere Construction, Inc.; Macomb, IL
Hanson Field Scoreboard Replacement $456,609.00 + $25,000.00
contingency = $481,609.00
2
CDW Government, LLC; Vernon Hills, IL
Egress Equipment for increasing bandwidth usage
$297,727.53 IPHEC Contract
Hood Demolition and Excavation; Rushville, IL
Continuous order for sidewalk, pavement, curb, and guttering
$350,000.00 3
EBSCO Industries, Inc. dba EBSCO Information Services; Cary, IL
FY15 continuous order for library materials (exempt from BOT approval)
$650,608.00 Exempt
University of Illinois CARLI; Champaign, IL
FY15 continuous order for library materials
$263,392.00 Exempt
AT&T Datacomm, Inc; Springfield, IL
Cisco equipment for wireless infrastructure for Bayliss, Henninger, Tanner, and Thompson Halls
$488,611.09 CMS Contract
23
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/1
Purchases of $500,000 or more
Resolution:
WHEREAS Governor Quinn announced the release of funds for the construction of the Center for the
Performing Arts; and
WHEREAS Western Illinois University has a need for a parking lot due to the construction of the Center
for the Performing Arts; and
WHEREAS a vendor will be selected in accordance with the Illinois Procurement Code and all other
applicable statues and rules:
THEREFORE be it resolved that the Board of Trustees of Western Illinois University delegates
authority to President Thomas to approve the contract to construct a parking lot to support the
Center for the Performing Arts. Total cost of the project shall not exceed $1,500,000.
25
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/2
New or Changed Capital Reserves for Non-Indentured Entities
Resolution:
WHEREAS request for the approval of new or changed capital reserves for non-indentured entities shall
be submitted to the Board of Trustees annually; and,
WHEREAS general guidelines established by the Legislative Audit Commission were followed:
THEREFORE be it resolved that the Board of Trustees approves the capital reserves as presented.
PREVIOUSLY APPROVED RESERVES
Funded
Approved Amount Change Adjusted
Entity Amount as of 5/05/2014 Requested Total
Movable Equipment
Public Service $425,000 $91,165 $0 $425,000
Student Programs and Services $400,000 $296,253 $0 $400,000
Instructional Resources and Services $545,000 $369,241 $0 $545,000
University Stores and Service Centers $850,000 $51,716 $0 $850,000
University Publications $26,625 $0 $0 $26,625
Sponsored Credit $4,000 $0 $0 $4,000
Parking Operations $40,000 $0 $0 $40,000
Transit $32,500 $0 $0 $32,500
Parking Lots
Parking Operation $1,600,000 $132,155 $0 $1,600,000
27
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/3
FY2015 Preliminary Spending Plan
Resolution:
WHEREAS Western Illinois University must prepare a preliminary spending plan prior to July 1 for
State Appropriated, University Income, Auxiliary and All Other Funds for the Illinois Board of
Higher Education, Illinois State Legislature and the Governor; and,
WHEREAS this spending plan requires Board of Trustees approval prior to submission; and,
WHEREAS this spending plan reflects Western’s tradition of strong, conservative fiscal management
and resource allocation to support goals and priorities stated in Higher Values in Higher
Education and Western Illinois University’s Mission Statement:
THEREFORE be it resolved that the Board of Trustees approves the FY2015 spending plan as presented
in the FY2015 spending plan document, and be it further resolved that the President be authorized
to make technical adjustments in these budgets if necessary.
28
Illinois state statute requires Western Illinois University (and all other Illinois public universities) to
prepare a Fiscal Year 2015 Preliminary Spending Plan prior to July 1 for State Appropriated, University
Income, Auxiliary and All Other Funds for the Illinois Board of Higher Education, Illinois State
Legislature, and the Governor. Furthermore, the Fiscal Year 2015 Preliminary Spending Plan must be
approved by the Western Illinois University Board of Trustees prior to institutional submission and
expenditure. The Preliminary Spending Plan for Fiscal Year 2015 is displayed in the table below.
State University Auxiliary Other Non-
Appropriated Income Facilities System Appropriated
Funds Funds Funds Funds Total
Personal Services 50,184,300$ 54,501,900$ 14,200,000$ 14,250,000$ 133,136,200$
Medicare 830,000 700,000 200,000 150,000 1,880,000
Contractual Services - 11,200,000 22,530,000 13,000,000 46,730,000
Travel - 500,000 150,000 750,000 1,400,000
Commodities - 2,264,000 650,000 2,200,000 5,114,000
Equipment - 3,000,000 900,000 2,000,000 5,900,000
Awards & Grants and Matching Funds - 2,000,000 1,400,000 25,000,000 28,400,000
Telecommunication Services - 575,000 150,000 360,000 1,085,000
Operation of Automotive Equipment - 300,000 200,000 600,000 1,100,000
Permanent Improvements - 700,000 400,000 300,000 1,400,000
CMS Health Insurance 1,744,800 - 200,000 1,000,000 2,944,800
Other - - 14,420,000 390,000 14,810,000
Total FY2015 Operating Budget 52,759,100$ 75,740,900$ 55,400,000$ 60,000,000$ 243,900,000$
Table 1
Western Illinois University
FY2015 Preliminary Spending Plan
At the time of writing this report, the Illinois General Assembly has not passed an operating bill for
Illinois Higher Education. Therefore, the University’s Fiscal Year 2015 preliminary spending plan for
state appropriated funds is presented at essentially level funding with Fiscal Year 2014 levels. The only
change is related to the amount of Performance Funding that has been recommended by the Illinois Board
of Higher Education. If Higher Education appropriations are level we would receive $52,759,100. The
Income Fund budget reflect the necessary increases in salary obligations, and the planned expense
reductions by the Leadership Team.
Western Illinois University’s Fiscal Year 2015 All-Funds Operating Budget will be presented to the
Western Illinois University Board of Trustees in October and will include the appropriation approved by
the General Assembly and income projections based on fall enrollment.
29
State University Auxiliary Other Non-
Appropriated Income Facilities System Appropriated
Funds Funds Funds Funds Total
Personal Services 49,500,000$ 52,500,000$ 15,000,000$ 13,000,000$ 130,000,000$
Medicare 800,000 825,000 200,000 160,000 1,985,000
Contractual Services 2,500,000 9,600,000 21,800,000 11,300,000 45,200,000
Travel - 1,000,000 100,000 700,000 1,800,000
Commodities 263,500 1,700,000 800,000 1,800,000 4,563,500
Equipment 400,000 2,500,000 900,000 1,600,000 5,400,000
Awards & Grants and Matching Funds - 2,000,000 600,000 27,000,000 29,600,000
Telecommunication Services 150,000 400,000 300,000 280,000 1,130,000
Operation of Automotive Equipment 180,000 136,700 100,000 500,000 916,700
Permanent Improvements - 800,000 800,000 300,000 1,900,000
CMS Health Insurance 1,744,800 - 200,000 625,000 2,569,800
Other - - 14,425,000 400,000 14,825,000
Total FY2012 Operating Budget 55,538,300$ 71,461,700$ 55,225,000$ 57,665,000$ 239,890,000$
Personal Services 46,109,600$ 57,190,400$ 14,500,000$ 14,470,000$ 132,270,000$
Medicare 800,000 700,000 200,000 150,000 1,850,000
Contractual Services 2,500,000 8,500,000 21,580,000 14,000,000 46,580,000
Travel - 1,000,000 100,000 750,000 1,850,000
Commodities 263,400 1,700,000 700,000 2,000,000 4,663,400
Equipment 400,000 2,200,000 900,000 2,000,000 5,500,000
Awards & Grants and Matching Funds - 2,300,000 500,000 26,000,000 28,800,000
Telecommunication Services 150,000 500,000 200,000 380,000 1,230,000
Operation of Automotive Equipment 180,000 161,800 100,000 600,000 1,041,800
Permanent Improvements - 600,000 400,000 300,000 1,300,000
CMS Health Insurance 1,744,800 - 200,000 900,000 2,844,800
Other - - 14,620,000 450,000 15,070,000
Total FY2013 Operating Budget 52,147,800$ 74,852,200$ 54,000,000$ 62,000,000$ 243,000,000$
Personal Services 46,596,900$ 58,203,100$ 14,000,000$ 14,250,000$ 133,050,000$
Medicare 800,000 700,000 200,000 150,000 1,850,000
Contractual Services 2,500,000 8,100,000 22,155,000 13,000,000 45,755,000
Travel - 400,000 150,000 750,000 1,300,000
Commodities 383,400 1,500,000 700,000 2,200,000 4,783,400
Equipment 400,000 2,200,000 800,000 2,000,000 5,400,000
Awards & Grants and Matching Funds - 2,500,000 500,000 25,000,000 28,000,000
Telecommunication Services 180,000 500,000 200,000 360,000 1,240,000
Operation of Automotive Equipment 150,000 241,800 100,000 600,000 1,091,800
Permanent Improvements - 500,000 500,000 300,000 1,300,000
CMS Health Insurance 1,744,800 - 200,000 1,000,000 2,944,800
Other - - 14,495,000 390,000 14,885,000
Total FY2014 Operating Budget 52,755,100$ 74,844,900$ 54,000,000$ 60,000,000$ 241,600,000$
Table 2
Fiscal Year 2012
Fiscal Year 2013
Fiscal Year 2014
Western Illinois University
Fiscal Year 2012 Through 2014 All-Funds Budget
31
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/4
Annual Listing of Academic Program Changes
The Illinois Board of Higher Education requires that each public university submit a list of academic
program changes annually on June 20. Following is Western Illinois University’s report for the period
June 21, 2013, to June 20, 2014.
33
WESTERN ILLINOIS UNIVERSITY
ANNUAL LISTING OF ACADEMIC PROGRAM CHANGES
June 21, 2013 to June 20, 2014
PROGRAM CHANGE
CIP
CODE
PROGRAM TITLE
REMARKS
DATE
APPROVED
*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE***** 1
Creation of a new non-credit program or a program
of study composed of credit courses that does not
result in the formal award of a degree.
N/A
2
Creation of a new unit that does not have an
instructional, research, or public service mission
including new units that might be named department,
division, or institute.
N/A
3
Addition of a new organized set of courses within a
major to an existing degree program.
16.0101
B.A. in Foreign Languages and Cultures—
include option in French
Formerly B.A. in French (16.0901)
IBHE
10/22/13 16.0101
B.A. in Foreign Languages and Cultures—
include option in German
IBHE
10/22/13 16.0101
B.A. in Foreign Languages and Cultures—
include option in Spanish
Formerly B.A. in Spanish (16.0905)
IBHE
10/22/13 27.0101
B.S. in Mathematics—add option in
Computational and Data-Enabled
Mathematics and Statistics
Campus
04/14/14
42.0101
B.S. in Psychology—add option in
Forensic Psychology
Campus
05/02/14 4
Addition of an externally funded research or public
service activity labeled as a center or institute
because of grant requirements. The activity is
temporary, not formally organized, and has no
continuous mission.
N/A
5
Addition of a new minor.
Minor in Computer-Mediated
Communication
Campus
11/05/13
Minor in Contemporary United States
Campus
34
PROGRAM CHANGE
CIP
CODE
PROGRAM TITLE
REMARKS
DATE
APPROVED
*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE*****
Studies
03/27/14
5
Addition of a new minor (continued).
Minor in Information Technology
Campus
05/02/14
Minor in Fisheries
Campus
05/02/14
Minor in Teaching English to Speakers of
Other Languages (TESOL)
Campus
05/06/14 6
Change in a degree title.
13.0501
B.S. in Media and Instructional
Technology
Formerly B.S. in Instructional Design and
Technology
Campus
04/23/14 7
Change in the name of an administrative, research, or
public service unit.
N/A
8 Elimination of an existing degree program/center.
N/A
9
Reorganization, restructuring, consolidation,
elimination, and other changes of existing
administrative, research, or public service units that
does not result in an increase in subunits.
Effective July 1, 2014:
Department of Educational and
Interdisciplinary Studies and
Educational Leadership
Formerly:
Department of Educational and
Interdisciplinary Studies
Department of Educational Leadership
Effective
07/01/14
Effective July 1, 2014:
Department of Health Sciences and
Social Work
Formerly:
Department of Health Sciences
Department of Social Work
Effective
07/01/14
Tentative Title:
Department of Curriculum, Instruction,
and Counselor Education
Currently:
Department of Counselor Education
Department of Curriculum and
Instruction
TBD
10
Creation of certificate program in a field in which
there is a previously approved degree program.
52.1302
Pending
Post-Baccalaureate Certificate in Business
Analytics
IBHE
Pending
Undergraduate Certificate in Marketing
Technologies
Campus
02/13/14
35
PROGRAM CHANGE
CIP
CODE
PROGRAM TITLE
REMARKS
DATE
APPROVED
*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE*****
Undergraduate Certificate in Integrated
Marketing Communication
Campus
02/13/14 11
Creation of a joint degree program from two
previously approved programs.
27.0101
Integrated 5-Year Baccalaureate/Master’s
Degree Program in Mathematics
(Mathematics or Computational and Data-
Enabled Mathematics and Statistics
option) and Mathematics
Created from previously approved
Mathematics option and new
Computational and Data-Enabled
Mathematics and Statistics option of
previously approved Bachelor of Science
in Mathematics and previously approved
Master of Science in Mathematics
Campus
03/27/14
45.1101
Integrated 5-Year Baccalaureate/Master’s
Degree Program in Sociology
Created from previously approved
Bachelor of Arts in Sociology and Master
of Arts in Sociology
Campus
05/02/14
43.0103
Integrated 5-Year Baccalaureate/Master’s
Degree Program in Law Enforcement and
Justice Administration
Created from previously approved
Bachelor of Science in Law Enforcement
and Justice Administration and Master of
Arts in Law Enforcement and Justice
Administration
Campus
05/07/14
52.1302 Suggested
M.S. in Applied Statistics and Decision
Analytics
Created from previously approved Master
of Arts in Economics and Master of
Science in Mathematics. To be submitted
to IBHE staff for approval in academic
year 2014-2015
Campus
05/05/14
IBHE
TBD
12 Creation of a new, formally organized research or
public service unit that has a temporary mission of up
to five years.
N/A
13
Creation of a certificate program in a field or at a
level in which there is not a previously approved
degree program at that level or higher level.
N/A
14
Creation of a new program that results from the
reorganization or restructuring of the curricular
16.0101
B.A. in Foreign Languages and Cultures
Formerly B.A. in French (16.0901) and
B.A. in Spanish (16.0905)
IBHE
10/22/13
36
PROGRAM CHANGE
CIP
CODE
PROGRAM TITLE
REMARKS
DATE
APPROVED
*****REPORTING CATEGORIES AS IDENTIFIED BY IBHE*****
elements of an existing program that have over time
evolved into separate and distinct programs.
13.1325
B.A. in French Teacher Education
Formerly B.A. in French (16.0901),
Teacher Education option
IBHE
10/22/13 13.1330
B.A. in Spanish Teacher Education
Formerly B.A. in Spanish (16.0905),
Teacher Education option
IBHE
10/22/13 15
Reclassification of a program resulting from
incremental changes or consolidation of two or more
degree programs into a single program.
N/A
16
Changes in degree designation at the same level.
N/A
17
Creation of a degree program in a new field or at a
new level.
03.0104
Ph.D. in Environmental Science: Large
River Ecosystems
IBHE 08/07/13
HLC 01/22/14 TBD
M.A. in Community and Economic
Development
To be submitted to Western Illinois
University Board of Trustees and the
IBHE board for approval in academic year
2014-2015
President
05/05/14
IBHE
TBD 18
Creation of new units of instruction, research, or
public service that involve a change or expansion in
mission.
N/A
19
Creation of a new campus.
N/A
*****ADDITIONAL CATEGORIES IDENTIFIED BY UNIVERSITY*****
20
Retitling of existing minor
Minor in Art Studio
Formerly Studio Art
Campus
08/26/13
Minor in Business Analytics
Formerly Decision Sciences
Campus
04/21/14 21
Elimination of pre-professional program
Pre-Professional Program in Agricultural
Engineering
Campus
01/08/14 22
Elimination of pre-declared major status
Pre-Law Enforcement and Justice
Administration major status
Allows direct enrollment into Law
Enforcement and Justice Administration
major
In process
37
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/5
Report on Academic Curricular and Administrative Changes
The following agenda report on academic curricular and administrative changes is provided in accordance
with Section III, Subsection D.2., of the Board of Trustees Regulations. The report includes changes for
the period June 21, 2013, to June 20, 2014.
Creation of a Degree Program in a New Field or at a New Level
The Ph.D. program in Environmental Science: Large River Ecosystems was approved by the Illinois
Board of Higher Education (IBHE) on August 7, 2013, and by the Higher Learning Commission (HLC)
on January 22, 2014. The program will be offered at the Quad Cities Riverfront Campus beginning Fall,
2014.
The Master of Arts program in Community and Economic Development was approved by the President
on May 5, 2014. It will be submitted to the Western Illinois University Board of Trustees and the Illinois
Board of Higher Education (IBHE) for approval in academic year 2014–2015.
Creation of a Joint Degree Program from Two Previously Approved Programs
The Master of Science program in Applied Statistics and Decision Analytics was approved by the
President on May 5, 2014. It was created from the previously approved Master of Arts in Economics and
Master of Science in Mathematics, and the pending Post-Baccalaureate Certificate in Business Analytics.
It will be submitted to IBHE staff for approval in academic year 2014–2015.
Elimination of Programs
The Pre-Professional Program in Agricultural Engineering was eliminated on January 8, 2014, due to
poor enrollment. There are currently no students enrolled in this program, and there have been none in
the last six years.
The Pre-Law Enforcement and Justice Administration major status is in the process of being eliminated.
This will allow students to enroll directly into the LEJA major.
39
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES
June 6, 2014
Resolution No. 14.6/4
Tenure Recommendations for 2014-2015
Resolution:
WHEREAS the attached tenure recommendations are in accordance with Article 20 of the 2010-2015
Collective Bargaining Agreement with UPI Local 4100 and applicable Board Regulations:
THEREFORE be it resolved that the Board of Trustees of Western Illinois University approves as
presented the tenure recommendations for 2014-2015.
NAME DEPARTMENT/UNIT DEGREE RANK
Arts and Sciences
Babu, Panakkattu K. Physics Ph. D. Associate
Baird, Neil P. English & Journalism Ph. D. Associate
Bideshi, Davison Sociology & Anthropology Ph. D. Associate
Chamberlin, Ute E. History Ph. D. Associate
Garrido, Marisol Foreign Languages & Literature Ph. D. Associate
Hamner, Everett English & Journalism Ph. D. Associate
Helwig, Timothy W. English & Journalism Ph. D. Associate
Hum-Musser, Sue M. Biological Sciences Ph. D. Associate
Liang, Fuyuan Geography Ph. D. Associate
McGinty, Patrick J. Sociology & Anthropology Ph. D. Associate
Business and Technology
Diehl, Kevin A. Accountancy & Finance J. D. Associate
Gravitt, Denise D. Engineering Technology Ph. D. Associate
Kim, Seongchan Engineering Technology Ph. D. Associate
Pryor, Charles R. Accountancy & Finance Ph. D. Associate
Education & Human Services
Alexander-Albritton, Carrie Counselor Education Ph. D. Associate
Anderson, Christine J. Curriculum & Instruction Ph. D. Associate
Hyde, Andrea M. Educational & Interdisciplinary Studies Ph. D. Associate
Jorgensen, C. Gregg Curriculum & Instruction Ph. D. Associate
Lee, Deborah M. Curriculum & Instruction Ed. D. Associate
Longley, Carol E. Dietetics, Fash. Merchand. & Hospitality Ph. D. Associate
Lukkarinen, Michael D. Recreation, Park & Tourism Admin. Ph. D. Associate
McCrary, Barry S. Law Enforcement & Justice Admin. Ph. D. Associate
Miretzky, Debra Educational & Interdisciplinary Studies Ph. D. Associate
Sergevnin, Vladimir A. Law Enforcement & Justice Admin. Ph. D. Associate
Singh, Abha Curriculum & Instruction Ph. D. Associate
Stevens, Sharon R. Educational & Interdisciplinary Studies Ph. D. Associate
Webb, Carol E. Educational Leadership Ph. D. Associate
Yager, Stuart O. Educational Leadership Ph. D. Associate
Fine Arts and Communication
Cangro, Richard M. Music Ph. D. Associate
*Killian, Terry L. Theatre & Dance M. F. A. Full
Rathje, Terry D. Art M. F. A. Associate
Rowson Love, Ann Art Ph. D. Associate
TENURE RECOMMENDATIONS
40
Tenure Recommendations - June 6, 2014 BOT Meeting
NAME DEPARTMENT/UNIT DEGREE RANK
Fine Arts and Communication
**Ehrgott, Ellen M. Communication Sciences & Disorders M. S. Assistant
32 candidates recommended, of which *1 candidate was hired with tenure
**1 candidate not recommended - will be issued a terminal contract for 2014-2015
NEGATIVE TENURE RECOMMENDATIONS
41
43
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES
June 6, 2014
Resolution No. 14.6/5
Presidential Assessment and Contract
Resolution:
WHEREAS the Board of Trustees is responsible for Presidential Assessment; and,
WHEREAS the Board Chair appointed two members to the committee to address Presidential
Assessment in July 2013; and,
WHEREAS constituency input was sought and received:
THEREFORE be it resolved that the Western Illinois University Board of Trustees hereby authorizes the
following:
45
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/6
Long Term Plan Update
The March 2014 Long Term Plan Update reviewed institutional actions associated with Western
Illinois University’s participation in the Higher Learning Commission-North Central Association
of Colleges and Schools’ new Persistence and Completion Academy. The Update concluded by
indicating implementation teams would begin their work after the March 2014 Commission
Academy Roundtable.
Five members of the Academy Steering Team (Dr. Andy Borst, Rhonda Kline, Sara Lytle, Dr.
Kristi Mindrup, and Dr. Roger Runquist) attended the March Roundtable with representatives
from all other participating institutions. The WIU team established a four-year “WIU
Framework,” focusing on definition, measurement, description and predication, implementation,
and evaluation. Work started at the Roundtable will be continued with each of the University’s
implementation teams, and sets a four-year continuous improvement cycle.
In beginning Academy participation, the President’s Leadership Team supported the goal of
having persistence and completion rates that meet and exceed median values at peer institutions.
Teams have been provided comparative data, and are defining themes affecting persistence and
completion rates and measuring (mapping) available data complied by Institutional Research and
Planning (available at www.wiu.edu/university_planning/hlc/SupportingMaterials.php) to these
themes.
The Macomb Team identified four themes affecting student persistence and completion:
finances, first generation status, college readiness, and student engagement. The team
will next map available data to these themes to baseline factors influencing student
retention and degree completion. The team also plans to operationally define the First
Year Experience.
The Quad Cities Team is discussing factors influencing student persistence and
completion. The team also reviewed the Vice President for Quad Cities Annual Report
presentation for increased background on Quad Cities operations. The team will map
available quantitative and qualitative data to factors affecting “at-risk” students, and
operationally define the first year experience.
The Off-Campus Team plans to categorize student enrollments by exclusively on-line
students, on-ground and on-line students, and exclusively off-campus (location) students.
Using this categorization will help to understand which type of students are above and
below major averages for retention, completion and time-to-degree, and it will inform
persistence, completion, and data mapping conversations.
46
Following the WIU Framework, summer team work focuses on definition and measurement. In
the second year of Academy participation teams will engage in empirical analyses to describe and
predict persistence and completion. Completed empirical analyses will serve as the basis for
suggested process improvements to the President’s Leadership Team. Subsequent actions in years
three and four of Academy participation will focus on implementing, evaluating, and adjusting
changes in a continuous process improvement model.
47
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/7
Higher Learning Commission-North Central Association of
Colleges and Schools: Western Illinois University Change Request
for a New Branch Campus Address in the Quad Cities
Western Illinois University designed 3561 60th Street as its branch campus site in the Quad Cities
since 1997. The University received Higher Learning Commission-North Central Association
Colleges and Schools approval to designate the Western Illinois University-Quad Cities
Riverfront Campus as a location in the Quad Cities since Phase I opened in January 2012.
Because the University plans to close the 60th Street property to centralize all programs and
services at Riverfront Campus to gain operational efficiencies, the University, per federal
requirements, is required to notify the Commission of its intent to close 60th Street and provide a
Change Request to open Riverfront Campus as a branch campus.
The federally required Change Request is provided in the pages that follow, and the Board of
Trustees and campus community will continue to receive updates on this process as it proceeds.
The University will have to host a Change Evaluation Visit from representatives of the Higher
Learning Commission within six months of opening Riverfront Campus as a branch campus. This
is a federally mandated process to ensure quality instructional and service delivery.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 48 Version 03
Branch Campus and Additional Location(s)
Substantive Change Application
Institution: Western Illinois University City, State: Macomb, IL
Name of person completing this application: Dr. Joseph Rives Date Submitted: 4/19/14
Title: Vice President, Quad Cities and Planning Phone: (309-762-8090) Email: [email protected]
The questions are designed to elicit brief, succinct, detailed information, rather than a narrative or
references to extensive supporting documents. Do not attach other documents unless they are specifically
requested in the questions.
The total submission should be no more than 10-12 pages on a single classification of change. (The page
limit excludes attachments.) The submission should be no more than 20 pages total on an application
addressing multiple change requests.
Submit the completed application as a single electronic document (in Adobe PDF format) on the
following webpage: http://www.ncahlc.org/document_upload/.
Part 1: General Questions
1. Requested Change(s). Concisely describe the change for which the institution is seeking approval.
Please Note: If submitting a change request for a new program and distance offerings or a new program and
location, the institution should submit the New Program Application.
Western Illinois University (WIU) seeks to close its branch campus at 3561 60
th Street in Moline, Illinois,
and open a branch campus at 3300 River Drive in Moline, Illinois at the same time of closure. If this
change is approved, WIU would immediately close 3300 River Drive as a location on the Commission’s
Notification Program for Additional Locations since a change in classification has occurred.
Background for the Requested Change
The State of Illinois funded $57.9 million for the first two (of three) phases for construction of the
Western Illinois University-Quad Cities Riverfront Campus in 2009 as part of the Illinois Jobs Now
capital constriction bill. Riverfront Phase I opened as an additional location for WIU in January 2012
following $15.8 million in renovation to the former Deere and Company Technical Center. John Deere
donated a building and 20 acres of land to Western Illinois University. Phase II construction will reach
substantial completion in July 2014, with classes starting in the five interconnected buildings on August
25, 2014. Response to Question #8 describes the physical features of Phases I and II of the Western
Illinois University-Quad Cities Riverfront Campus.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 49 Version 03
Opening Western Illinois University-Quad Cities on River Drive as a branch campus provides the
physical infrastructure to accommodate the University’s Higher Values in Higher Education Strategic
Plan goal of doubling enrollment in the Quad Cities from 1,502 in fall 2013 to 3,000. The University has
outgrown its 60th Street location (with 18 classrooms, library, and 50 offices), and use of two properties
located 4.5 miles apart in the same town creates inefficiencies and redundancies.
Western Illinois University’s expansion in the Quad Cities also advances Strategic Plan priorities to:
Develop and offer new and expanded academic programs in areas of demand and need that
are consistent with the academic mission of the University.
Main the agility to respond to emerging needs in the state and region, including the
Governor’s initiatives, P-20 (preschool through graduate school) initiatives, and area
economic development plans.
Create opportunities for increasing public involvement in educational activities.
Expand weekend and summer school offerings in order to meet the needs of non-traditional
student populations.
Advancement of these priorities also contributes to successful implementation of The Illinois Public
Agenda for College and Career Success, the statewide strategic plan for higher education. With expanded
facilities supporting increased enrollment, Western Illinois University will support actions to:
Increase educational attainment to match the best-performing states.
Increase the number of high-quality post-secondary credentials to meet the demands of the
economy and an increasingly global society.
Better integrate Illinois’ educational, research, and innovation assets to meet economic needs
of the state and its region.
Teach-Out Plan
Attachment A displays Western Illinois University’s Teach-Out Plan for the 3561 60th Street branch
campus. Per Commission Instructions for Preparing and Filing Teach-Out Plans and Teach-Out
Agreements, “Completed Teach-Out Plan[s] should be sent by the chief executive officer of the institution
to the Commission staff liaison assigned to the institution, unless the plan is part of a change request, in
which case it should be submitted through the Commission’s process for approval of a substantive
change.”
2. Classification of Change Request. Check all boxes that apply to the change.
Note: not every institutional change requires prior review and approval. Review the “Overview of Commission
Policies and Procedures for Institutional Changes Requiring Commission Notification or Approval” to make certain
that current HLC policy requires the institution to seek approval.
Location(s):
New additional location(s) New campus(es)
Request for access to Notification Program for locations
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 50 Version 03
An institution submitting more than one change request should complete multiple applications,
one for each type of change. The other types of change requests include:
Change in mission
Change in student body
New academic program(s)
Direct assessment competency-based program(s)
Location(s)
Distance delivery
Consortial arrangement
Contractual arrangement
Substantially changing the clock or credit hours required for a program
Change in academic calendar (e.g., quarters to semester) or change in credit allocation
Teach-out plan if closing location provides total degree programs
3. Special conditions. Indicate whether any of the conditions identified below fit the institution (Yes or
No). If Yes, explain the situation in the box provided.
a) Is the institution, in its relations with other regional, specialized, or national accrediting agencies,
currently under or recommended for a negative status or action (e.g., withdrawal, probation,
sanction, warning, show-cause, etc.)? No.
b) Is the institution now undergoing or facing substantial monitoring, special review, or financial
restrictions from the U.S. Dept. of Education or other federal or state government agencies? No.
c) Has the institution’s senior leadership or board membership experienced substantial resignations
or removals in the past year? No.
d) Is the institution experiencing financial difficulty through such conditions as a currently declared
state of exigency, a deficit of 10% or more, a default or failure to make payroll during the past
year, or consecutive deficits in the two most recent years? No.
e) Is the institution experiencing other pressures that might affect its ability to carry out the proposal
(e.g., a collective bargaining dispute or a significant lawsuit)? No.
4. Approvals. Mark the approvals that are required prior to implementing the proposed change and
include documentation of the approvals to the request or evidence that approval is not needed.
Internal (faculty, board) approvals: Minutes from the October 17, 2008 Western Illinois
University Board of Trustees meeting document the Board’s recommendation to the Illinois
Board of Higher Education that the State fund Phase I of the Riverfront Campus construction and
planning for Phase II. The University received state funding for planning and construction of
Phases I and II in July 2009. No Western Illinois University Board of Trustees approvals are
required for moving existing degree programs into Phase I or II.
System approvals: Not applicable.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 51 Version 03
State approval(s): The State of Illinois’ Fiscal Year 2014 Capital Budget shows that the state
funded $57.8 million for construction of the new Western Illinois University-Quad Cities
Riverfront Campus. A total of $15.8 million supported renovation of the former John Deere
Technical Center that created Phase I of Riverfront Campus; and $42.0 million supported
planning and construction of Phase II. No Illinois Board of Higher Education approvals are
required for moving existing degree programs into the new campus location.
Program(s)
Additional location(s) or campus(es). Western Illinois University has had State of
Illinois and Commission approval to have a branch campus in the Quad Cities since 1997
and a Riverfront location since 2012. Evidence of Commission approvals is on the
University’s Organization Profile maintained by the Commission.
Contractual or consortial arrangements
Clock/credit hour changes
For Distance Delivery only: Not applicable.
Foreign country(ies) approvals: Not applicable.
No approval required
5. Specialized Accreditation. Complete this section only if specialized accreditation is required for
licensure or practice in program(s) covered by this change application.
The institution has already obtained the appropriate specialized accreditation. Attach a copy of
the letter from the agency granting accreditation.
Western Illinois University holds 17 discipline-based accreditations, in addition to institutional
accreditation from the Commission. Nine of the 17 accreditations specifically relate to academic
programs offered at Western Illinois University-Quad Cities. The University’s accreditation
schedule for these nine agencies is displayed below.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 52 Version 03
Western Illinois University Accreditation Schedule
Accrediting Body Degree/Option Last Date of
Accreditation
Next Date of
Accreditation
National Council for
Accreditation of Teacher
Education
All Teacher Licensure Programs 2012 2018
ABET: Engineering
Accreditation Commission of
ABET
B.S. in Engineering 2010 2018
AACSB International-The
Association to Advance
Collegiate Schools of Business
Bachelor of Business (Accountancy,
Economics, Finance, Human Resource
Management, Management, Marketing,
Supply Chain Management);
M.A. in Economics; Master of Business
Administration; Master of Accountancy
2010 2014-2015
The Association of Technology,
Management, and Applied
Engineering
B.S. in Engineering Technology, B.S. in
Construction Management
2011 2015
Commission on Collegiate
Nursing Education
Bachelor of Science in Nursing 2010 2015
Council for Accreditation of
Counseling & Related
Educational Programs
M.S. Ed. in Counseling 2008 2016
Iowa College Student Aid
Commission
Museum Studies and Distance Education
certificate and degree programs
2013 2015
National Association of Schools
of Art and Design
M.A. in Museum Studies 2010 2015-2016
National Recreation and Park
Association/Council for
Accreditation of Parks,
Recreation, Tourism and
Related Professions
B.S. in Recreation, Park and Tourism
Administration
2009 2014-2015
The institution has begun the process of seeking or plans to seek specialized accreditation.
Specify the name of the agency and the timeline for completing the process. (If approval is a
multi-stage process, the institution should contact the HLC staff liaison to discuss the timeline
before submitting this change application form.)
The institution does not plan to seek specialized accreditation. Provide a rationale for not
seeking this accreditation.
6. Changes Requiring Visits. This section is not for Commission-mandated visits such as additional
location confirmation visits or campus evaluation visits.
Note: Complete this section only if the institution is already aware that the proposed change
will need to be reviewed through a visit. (If the institution is unsure whether a visit is
required, the Commission will advise the institution based on the information provided in the
change application.)
Request to schedule a Change Visit.
Request to add a proposed change to an already scheduled visit. Specify type of visit and date
scheduled:
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 53 Version 03
Whether the change will be reviewed through a separate Change Visit or embedded in an already
scheduled visit, the following schedule will apply.
Part 1 of this change form must be submitted at least 4 months before the visit. If the visit has
not already been scheduled, this filing will initiate the process of scheduling the visit.
The institution files Part 2 of this change form at least 2 months before the scheduled visit. If
the change will be embedded in an already scheduled visit, the form should be filed as an
attachment to the report prepared for that visit.
Please note: The Commission plans to update the change forms annually, on or about September 1 of
each year. However, if a Change Application form was accessed more than 90 days prior to filing, it is
recommended that the institution visit http://www.ncahlc.org/change to ensure that there have been no
changes in the application form in the intervening time.
Part 2: Topic Specific Questions
Attach the “Substantive Change Application, Part 1: General Questions” as page one of your application.
That completed form and your answers to the questions below will constitute your request for approval of
a substantive change. This form will be the basis for review of this application.
As many as three new additional locations, or one branch campus, may be requested in a single proposal.
Name of Institution: Western Illinois University
Type of request: additional location(s) branch campus
Note: The change must be reported the same to the Commission and the U.S. Department of
Education as either an additional location(s) or branch campus.
Western Illinois University (WIU) seeks to close its branch campus at 3561 60th Street in Moline, Illinois,
and open a branch campus at 3300 River Drive in Moline, Illinois at the same time of closure. If this
change is approved, WIU would then immediately close 3300 River Drive as a location on the
Commission’s Notification Program for Additional Locations since a change in classification has
occurred.
Campus or Branch Campus Definition: (Same as the federal definition)
The term branch campus is “a location of an institution that is geographically apart and independent of the
main campus of the institution.” The Commission considers a location of an institution to be independent
of the main campus if the location:
• Is permanent in nature;
• Offers courses in educational programs leading to a degree, certificate, or other recognized
educational credential;
• Has its own faculty and administrative or supervisory organization; and
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 54 Version 03
• Has its own budgetary and hiring authority.
A branch campus must have all four of these attributes.
Additional Location Definition: a place, geographically separate from any main or branch campus,
where instruction takes place and students can do one or more of the following:
• Complete 50 percent or more of the courses leading to a degree program;
• Complete 50 percent or more of the courses leading to a Title IV eligible certificate.
• Complete a degree program that they began at another institution even if the degree
completion program provides less than 50 percent of the courses leading to a degree program.
• There is no base or threshold number of students or distance from the campus necessary for a
facility to qualify as an additional location under this definition.
• An additional location typically does not have a full range of administrative and student
services staffed by the facilities personnel. Such services may be provided from the main
campus or another campus.
• A facility may provide access to instruction requiring students to be present at a physical
location that receives interactive TV, video, or online teaching. It is considered an additional
location when 50 percent or more of a distance delivery program is available through one or
more of these modalities at that facility.
Section A. Characteristics of the Change Requested
1. Provide the name and street address of each location requested. (No PO Box addresses.)
Close Western Illinois University-Quad Cities branch campus at 3561 60th Street, Moline,
Illinois.
Open Western Illinois University-Quad Cities Riverfront Campus as a branch campus, 3300
River Drive, Moline, Illinois.
Close Western Illinois University-Quad Cities Riverfront Campus as an additional location,
3300 River Drive, Moline, Illinois.
2. Provide for each location the following information:
a) The date at which the location is projected to begin operation.
Close Western Illinois University-Quad Cities 60th Street branch campus effective July 26,
2014
Open Western Illinois University-Quad Cities Riverfront Campus on River Drive as a branch
campus effective July 26, 2014, with classes starting August 25, 2014.
Close Western Illinois University-Quad Cities Riverfront Campus on River Drive as an
additional location immediately after receiving Commission approval for the actions stated
above.
b) Whether the location will offer Title IV eligible programs.
Yes. Western Illinois University participates in all Title IV programs (Federal Pell Grant, Federal
Supplemental Educational Opportunity Grant, Teacher Education Assistance for College and
Higher Education Grants, Iraq and Afghanistan Service Grants, Federal College Work Study,
Federal Perkins Loan, and Federal Direct Student Loan Program).
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 55 Version 03
c) The Classification of Instructional Programs terminology [CIP codes, program name, and
additional description (optional)]. CIP codes are established by the U.S. Department of
Education’s National Center for Education Statistics. More information is available at
http://nces.ed.gov/ipeds/cipcode/.
Undergraduate: 52.0301, 09.0101, 13.1202, 14.0101, 15.0000, 23.0101, 24.0102, 52.1001,
11.0103, 43.0103, 24.0101, 52.0201, 52.1401, 51.3801, 31.0301, and 52.0203.
Graduate: 26.0101, 52.0201, 13.1101, 13.0901, 13.0401, 13.0411, 13.0499, 13.1202,
23.0101, 13.1307, 13.0501, 43.0103, 24.0101, 30.1401, 13.1315, and13.1001.
Post-Baccalaureate Certificates: 45.0701, 30.1401, 43.0103, 13.1401, and 26.0701
Western Illinois University will add an undergraduate program (13.0201) and graduate program
(03.0104) in the Quad Cities effective for fall 2014 classes.
d) Whether the location will be permanent or temporary (for a set number of cohorts).
The Western Illinois University-Quad Cities branch campus will be permanent.
e) Identify the level of degree completion at the new additional location. (Total Degree, Adult
Degree completion, or 50-99% completion.)
Total degree completion. Western Illinois University currently offers 17 bachelor’s degrees, 16
graduate programs, and nine post-baccalaureate certificates in the Quad Cities. A new
undergraduate major in bilingual education and Ph.D. in Environmental Sciences: Large River
Ecosystems will be offered at Western Illinois University-Quad Cities effective with fall 2014
classes.
Academic Programs Offered at Western Illinois University-Quad Cities by Degree Level
Academic Year 2013-2014
Undergraduate
Accountancy; Communication; Early Childhood Education; Elementary Education; Engineering; Engineering
Technology; English; General Studies; Human Resource Management; Information Systems; Law Enforcement and
Justice Administration; Liberal Arts and Sciences; Management; Marketing; Nursing; Recreation, Park and Tourism
Administration, and Supply Chain Management. Bilingual Education starts in fall 2014.
Graduate1
Biology, Business Administration, Counselor Education, Educational and Interdisciplinary Studies, Educational
Leadership (masters, specialist, and doctoral degrees), Elementary Education, English, Health Sciences, Instructional
Design and Technology, Law Enforcement and Justice Administration, Liberal Arts and Sciences, Museum Studies,
and Reading. Ph.D. in Environmental Science starts fall 2014.
Post-Baccalaureate Certificates
Business Administration, English, Environmental GIS, Health Services Administration, Museum Studies, Police
Executive Administration, Supply Chain Management, Teaching English to Speakers of Other Languages, and Zoo and
Aquarium Studies.
1. All graduate programs are masters degree programs unless otherwise noted.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 56 Version 03
3. If the population targeted for the proposed location represents a marked change within the mix of
students now enrolled in the institution (e.g., dual credit students at an institution with relatively few
such students), briefly explain the institution’s experience with the targeted population.
Not applicable. The University’s Change Request relates to reclassification of Western’s branch
campus address in the Quad Cities, and does not represent a marked change in the mix of students
enrolled at the University.
Section B. Institution’s History with Branch Campus and Additional Location(s)
4. Does the institution currently operate three or more locations with the same or greater scope/level of
instruction as the proposed location(s) and with the same or greater level of sophistication in facilities
and services? If yes, please identify the three such locations with the largest enrollments during the
past year, along with those enrollments.
No. However, Western Illinois University has experience supporting 1,502 students in the Quad
Cities, with students currently taking courses at the 60th Street branch campus and at the current
Riverfront location. If this Change Request is approved, all Western Illinois University students will
take classes at the new Riverfront branch campus.
5. If approved to open the additional location(s) or branch campus, what future growth does the
institution anticipate (e.g., in the next six months, three years) for additional location(s) or branch
campus and how does the institution plan to manage this growth?
The table below provides University enrollment projections and the rationale for these projections.
Western Illinois University-Quad Cities Enrollment Projections and Rationale
Term
Enrollment
Projection
Rationale
Spring 2015
(6 months after opening)
1,550 Based on opening of new facility and new, high-
demand degree programs, including engineering,
bilingual education, and environmental science.
Spring 2018
(3 years after opening)
1,740 Based on continued growth of new and existing
degree programs.
Spring 2025
(10 years after opening)
3,000 Based on university planning and an independent
needs study commissioned by the Illinois Quad City
Chamber of Commerce.
Spring 2035
(20 years after opening)
5,000 Based on the same factors identified for spring 2025
enrollment (above).
Academic, facilities, financial, and operational planning supports planned growth of Western Illinois
University-Quad Cities. Establishment of new programs, review of existing programs, enrollment
targets, and staffing plans are part of Academic Affairs annual planning processes, supplemented by
three-year reviews of new programs and eight-year program reviews. Additional details of these
processes are provided in response to Questions #6D, 19, and 20.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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Opening of Phase I with 60th Street provided the physical capacity to support 3,000 students (1,500 at
Riverfront and 1,500 at 60th Street). Moving the branch campus designation to Riverfront Phases I
and II consolidates all WIU-QC facilities and provides a base for 3,000 students at one location.
Phase III planning has begun with a programming study, and completed construction could increase
physical capacity to 5,000 students.
The University reallocated $600,000 in annual base funding to support immediate Riverfront needs
associated with increased space (operations, technology, security, grounds, and maintenance). The
University also submitted a $5.0 million operating fund request to the state in October 2013 to
support growth and new state-funded facilities.
Growth will occur quicker when new state resources are received, as there will be more fiscal
resources to support new faculty, and high demand courses and programs. Nevertheless, response to
question #12D shows that the University has the fiscal resources as demonstrated in eight years of
KPMG financial ratios to support and enhance growth if new state funds are not received.
Total enrollment increased by 15.4% or 200 students from 1,302 students in spring 2012 (the
semester Riverfront Phase I opened) to 1,502 students in fall 2013. New undergraduate fall
acceptances are up 34.2%, from 120 for fall 2013 as of March 29, 2013, to 161 for fall 2014 as of
March 28, 2014. The University will also start the new Ph.D. in Environmental Science and
undergraduate major in bilingual education at the Quad Cities in fall 2014.
Section C. Institutional Planning for Branch Campus and Additional Location(s)
6. What impact might the proposed branch campus or additional location(s) have on the challenge(s)
identified as part of or subsequent to the last comprehensive visit or reaffirmation panel and how has
the institution addressed the challenge(s)?
In 2011, Western Illinois University received ten-year re-affirmation of accreditation with no follow
up reports or visits—the highest recommendation a University can receive. The team report to
University identified four areas that require organization attention. These areas have been
successfully addressed on both campuses.
A. The effects of state cash flow have caused a decrease in (a) discretionary travel funds, (b)
professional development opportunities for faculty and staff, and (c) delayed re-instatement
of the faculty computer and electronic classroom upgrade programs.
Western Illinois University increased its annual investment in faculty and staff travel by 12
percent, from $1.4 million in Fiscal Year 2011 to $1.6 million in Fiscal Year 2013. In Fiscal
Year 2012, for example, WIU supported travel for 937 faculty and staff conference
presentations. The University supports external professional development opportunities
including conferences, workshops, and symposia. Additionally, staff from the Center for
Innovation in Teaching and Research and Human Resources conduct needs analyses and
provide speakers, forums, and workshops on new and emerging technologies, software
applications, and distance education pedagogy.
Many Western Illinois University service units also contribute to professional growth. For
example, the Center for the Application of Information Technologies supports on-line course
development. The Office of Sponsored Projects assists with extramural funding and
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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compliance. University Libraries provides access to collections and holdings through
synchronous, asynchronous, and courier services. The Western Survey Research Center
consults on data design and analysis. The Quad Cities Professional Development Network, a
consortium of ten regional universities, provides training and support for instruction and
scholarship. The University also supports sabbaticals and affirmative action internships.
Western Illinois University reinstated the electronic classroom and faculty computer upgrade
programs and added private donations and other sources of funds to help sustain these
programs. The Quad Cities new Riverfront branch campus features all new technology and
supporting infrastructure funded by the Illinois Capital Development Board.
B. Monitor and prioritize deferred maintenance with highest priority on safety, accessibility,
and student recruitment and retention.
The University has prioritized deferred maintenance needs for the Macomb and Quad Cities
campuses, and Facilities Management updates the list annually. By replacing a Quad Cities
facility purchased by the State of Illinois in 1997 (60th Street) with new construction, the
Riverfront branch campus has limited maintenance needs for new facilities opened in 2012
and 2014.
C. Continue to enhance general education assessment.
This item supported WIU’s 2009 completion of the Commission’s Assessment Academy.
Courses are linked to operationally defined goals of the general education program. General
education faculty members work together across WIU learning locations to collect
assessment data, analyze findings, and report assessment activities and process improvements
(current or planned) to the Provost’s Office and the Council for General Education to inform
the ongoing, annual review of General Education.
D. Continue to provide organizational attention to: (a) Critical decision making about
institutional finance in the face of severe constraint in Illinois; (b) Possible shifts in the
demand for financial aid in response to anticipated enrollment growth; (c) New demands for
space; and (d) Decision making related to further development of academic programs on the
Quad Cities Campus.
All fiscal decisions, as described below and in response to Question #12B, are based on the
advancement of the University’s academic mission, service operations, and priorities and
goals stated in institutional and statewide strategic plans for higher education.
Strict adherence to Illinois state statutes ensures mission-driven planning and budgeting. The
Western Illinois University Board of Trustees approves preliminary spending plans for the
institution prior to the start of the fiscal year. The Board also approves departmental budgets
once the General Assembly approves a state fiscal year budget.
Both of these budgets must be submitted to the Illinois Board of Higher Education, General
Assembly, and Governor before spending can occur. Once spending is authorized, the
President approves all institutional expenditures between $100,000 and $500,000 and reports
these expenditures to the WIU Board of Trustees. Items over $500,000 require Board
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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approval before spending can occur. The State of Illinois, Office of the Auditor General,
annually audits institutional fiscal statements.
Western Illinois University continues to work with the Illinois General Assembly and private
donors to enhance financial assistance and scholarship opportunities for students. The
University announced successful completion of a $60 million comprehensive fundraising
campaign in January 2014. Western's endowment increased from $16 million to $55 million.
Earnings from the endowment support student scholarships, academic programs, and critical
University needs.
Western Illinois University-Quad Cities and 11 partner institutions and agencies received one
of 20 multi-year Lumina foundation grants offered in the United States to design sustainable
strategies that advance postsecondary certificate and/or degree rates of area residents. Grant
activities specifically focus on increasing financial aid and paid internship opportunities for
postsecondary students in the Quad Cities.
Concerns about space are not applicable. Phase I is 60,000 gross square feet (GSF), and the
University will net an additional 35,000 GSF when opening Phase II (95,000 GSF) and
closing 60th Street (60,000 GSF).
Proposals for all new degree programs must complete a feasibility study (of five-year
enrollment, staffing, and budgetary projections and needs) and receive approval from the
Provost and Academic Vice President before initiating program approval processes that
include internal approvals, as well as those from the Western Illinois University Board of
Trustees, Illinois Board of Higher Education, and in some cases, the Commission. The
Commission, for example, just approved a new Ph.D. in Environmental Science: Large River
Ecosystems for Western Illinois University that will be housed in the Quad Cities.
7. Briefly describe the planning process for the new branch campus or location(s), including the
involvement of the various constituencies in that process, the management of the branch campus or
location(s), and how the management of the branch campus or location(s) fits into the organizational
structure of the main campus.
Planning for the Western Illinois University-Quad Cities Riverfront branch campus began 13 years
ago. In 2001, the Commission’s On-Site Review Team for Western Illinois University found that the
60th Street Campus was approaching maximum physical capacity. Deere and Company donated land
and property to create Riverfront Campus and the state funded planning and construction of the first
two phases. Phase III also received state funding for an initial programming study that is currently in
progress.
Riverfront Campus expansion is part of the Western Illinois University-Quad Cities Campus Master
Plan, formed by the campus community, approved by the Western Illinois University Board of
Trustees, and funded by the State of Illinois ($57.9 million). In agreement with our host community,
the City of Moline, Riverfront Campus will not contain ancillary services (e.g., bookstore, residence
halls, recreation and food services). These opportunities will be available through adjacent campus
development to spur private economic development and avoid duplication of efforts.
Organizationally, the Vice President and Provost serves as the chief academic officer for all of
Western Illinois University and the Vice President for Quad Cities and Planning serves as the chief
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Form Contact: [email protected]
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operating officer for the Quad Cities campus. Both Vice Presidents report to the President who
reports to the Western Illinois University Board of Trustees.
Western Illinois University uses a traditional school/department, college, provost, president academic
administration model. Quad Cities based assistant deans coordinate daily operations and planning
with Macomb colleges and schools/departments. There are 68 Quad Cities based faculty at Western
Illinois University-Quad Cities.
The 54 Quad Cities staff support academic advising, admissions, development, facilities, instructional
services, marketing and public relations, security, student affairs, technology, and WQPT-Quad Cities
Public Television. Staff report up to the Vice President for Quad Cities and Planning. A Western
Illinois University-Quad Cities organizational chart is available at www.wiu.edu/qc/about.
8. For each proposed branch campus or location(s), provide a description of physical facilities and
equipment to support the programs that will be offered at the branch campus or location(s).
Riverfront Phase I is a 60,000 gross square feet building that features 14 classrooms (five video
conference capable), two computer laboratories, six engineering laboratories, 49 offices, six meeting
rooms (five video conference capable), vending, and catered food service.
Riverfront Phase II, a series of five interconnected buildings totaling 95,000 gross square feet,
features 15 classrooms (five video conference capable), six conference rooms (two video conference
capable), five scientific laboratories with two preparation areas, three computing laboratories, 83
offices, a counselor education clinic, library with five group study rooms, and formal and informal
student gathering spaces.
Exterior spaces at Riverfront Campus include formal and informal lawns, landscapes of native
vegetation, outdoor seating areas, on-site universal (free) access to public bus transportation, and 431
parking spaces, in addition to those spaces owned by the privately developed student-focused
apartments next to campus. Riverfront Campus also features all new technology and 235Mb of
bandwidth provided by the University.
9. What is the evidence that the facilities at the branch campus or location(s) will meet the needs of the
students and the curriculum?
A 25-member Riverfront Campus Users Group (students, faculty, staff, and community members)
worked collaboratively with the campus community and external architect to ensure that Phases I and
II were designed to meet the needs of students and the curriculum. The Illinois Capital Development
Board ensured design and construction compliance with all municipal, state, and federal codes.
Following precedent in Phase I, a subset of the Users Group is currently planning/coordinating all
aspects of the physical move to Phase II, which includes working closely with students and faculty on
the selection and procurement of technology, equipment, and furnishings.
10. What controls are in place to ensure that the information presented to all the constituencies in
advertising, brochures, and other communications will be accurate?
Western Illinois University-Quad Cities only prints information on programs, policies, and
procedures approved by the Board of Trustees, President, and Vice Presidents. The institution uses
photographs of its own campuses, locations, students, faculty, and staff to promote the University.
Campus print and web materials are being updated to reflect the 3300 River Drive address.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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A Riverfront Campus Website (www.wiu.edu/qc/riverfront_campus) highlights the scope of the
expansion project, photographs of demolition and construction progress, and other updates.
University Relations coordinates media events and news releases related to this project.
11. For additional location(s) only: How does the institution ensure that financial planning and
budgeting for the additional location(s) is(are) realistic? What are the projected revenues and
expenses? What are the projected enrollment and staffing needs?
Not applicable.
12. For branch campus only: Provide a business plan for the branch campus, including a budget
projection for the first two years of operation. Please also:
a) Show both gross income (including projected enrollments, gross tuition and fees, and any
increase in state or federal subsidies generated by the new enrollment) and gross projected
expenses.
Western Illinois University has operated a branch campus in the Quad Cities since 1997. The data
reported below are actual for Fiscal Years 2012 and 2013, with budgeted for Fiscal Year 2014.
Western Illinois University-Quad Cities Appropriated Budget
Actual Fiscal Years 2012 and 2013 and Budgeted Fiscal Year 2014
Actual Budgeted
Fall 2011 Fall 2012 Fall 2013
Fall Enrollment 1,372 1,377 1,502
On-Campus 1,235 1,204 1,237
Off-Campus 137 173 265
FY 2012 FY2013 FY2014
Revenue $7,674,261 $8,416,868 NA
Tuition 4,481,516 4,852,828 NA
Fees 286,834 325,649 NA
Extension 1,095,179 1,468,058 NA
Appropriation $1,810,732 $1,770,333 NA
Expenses $7,674,261 $8,416,868 $8,082,920
Provost and Vice President Academic Affairs $4,921,915 $5,215,291 $5,197,458
College of Arts and Sciences 502,051 576,696 515,835
College of Business and Technology 1,317,925 1,498,526 1,499,391
College of Education & Human Services 1,733,293 1,726,464 1,631,616
College of Fine Arts & Communication 69,273 128,270 130,653
Counselor Education 639,645 503,406 497,430
Engineering 454,672 560,393 637,042
Library 114,775 121,557 125,879
Museum Studies 90,281 99,979 159,612
Vice President Quad Cities and Planning $2,752,346 $3,201,577 $2,885,462
Academic Advising 205,400 211,763 214,405
Administration 571,679 686,084 707,575
Admissions 181,282 225,463 248,750
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
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Western Illinois University-Quad Cities Appropriated Budget
Actual Fiscal Years 2012 and 2013 and Budgeted Fiscal Year 2014
-continued-
FY 2012 FY2013 FY2014
Commencement 14,622 14,520 NA
Development 562 1,038 0
Fee Expense 286,834 325,649 NA
Marketing 135,494 108,148 5,000
Operations and Maintenance 521,680 715,250 663,218
Riverfront Building 154,541 0 0
Student Services 153,151 187,692 241,862
Technological Services 216,918 364,357 346,644
Technology Utilities 0 0 64,344
Utilities 127,216 169,418 200,000
Vice President Quad Cities and Planning 182,967 192,195 193,664
% of Expenses Supporting Operating 13.3% 14.5% NA
% of Expenses Supporting Personal Services 86.7% 85.5% NA
There are several important revenue considerations in reading the table above.
1. Data reported are for gross assessed tuition and fee revenues, and does not include
waivers or write-offs.
2. Extension (on-line and off-campus) instruction is based on the percentage of credit hours
earned by Quad Cities students in Extension programs. The University has one
centralized budget for Extension that supports Macomb and the Quad Cities.
3. Western Illinois University received a $600,000 appropriation from the State of Illinois to
sustain the Quad Cities Manufacturing Lab in conjunction with the School of Engineering
in the College of Business and Technology.
4. Data for Fiscal Year 2014 are marked as not available since the fiscal year is not
complete and totals for gross assessed tuition and fees are not available.
There are several important expenditure considerations in reading the table above.
1. Data reported includes direct expenses for operations and personal services (staffing).
Total percentages of operating and personal services expenditures are given at the
campus level to illustrate magnitudes. Detailed expense information is available in the
University’s annual Appropriated Funds Budget located at www.wiu.edu/Budget.
2. Commencement expenses are actual expenses paid by Academic Affairs.
3. Riverfront Building was a one-time account for moving and opening Phase I expenditures
not paid by the State of Illinois.
4. Since printing of the Fiscal Year 2014 Appropriated Funds Budget book, the University
reallocated $150,000 for Fiscal Year 2014 and $50,000 for Fiscal Year 2015 to support
moving and opening Phase II expenditures not paid by the State of Illinois. These costs
have been placed in the Riverfront Building account and are not displayed in the table
above, so that information reported to the Commission matches the institutional budget
reported on the University Budget Office website.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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5. Western Illinois University-Quad Cities used unrestricted foundation funds instead of
state appropriated funds to support development activities during Fiscal Year 2014.
6. Technology Utilities is a new account that beginning Fiscal Year 2014 separates those
costs (e.g., bandwidth) from what was previously paid from Quad Cities administration.
The new account more accurately describes the expense.
7. Western Illinois University is a highly efficient institution. The University retains its goal
of remaining below the statewide average on instructional costs per credit hour with
mission-driven spending. Western’s current value of $272.68 is 10.1 percent below the
statewide average. The University also retains its goal to remain below the statewide
average on administrative costs per credit hour. The University’s current value of $68.90
is 16.8 percent below the statewide average.
8. Requested information was on gross tuition and fees. The Quad Cities budget does not
include overhead, extension, or other instructional costs.
b) Describe clearly the contingency plans in case anticipated enrollments, income, or resources do
not materialize.
Shown in response to Question #6D, Western Illinois University exercises conservative, mission-
driven fiscal practices by following fiscal planning and expenditure controls at the state, board of
trustees, president, and vice president levels; maintaining an over $20 million contingency
reserve; and recently completing a comprehensive fundraising campaign that raised the
institutional endowment level by 244%, from $16 million to over $55 million.
Western Illinois University’s financial indicators (ratios) reported annually to the Commission
show the University’s financial strength and capacity to handle unforeseen circumstances, such as
the need for Quad Cities contingency plans in case anticipated enrollments, income, or resources
do not materialize.
Western Illinois University Financial Ratios
Reported to the Higher Learning Commission-North Central Association of Colleges and Schools
Fiscal Year 2006 through Fiscal Year 2013
Fiscal Year
2006 2007 2008 2009 2010 2011 2012 2013
Primary Reserve Ratio 0.101 0.139 0.167 0.061 0.209 0.252 0.273 0.260
Net Operating Revenue Ratio 0.017 0.033 0.014 0.006 0.039 0.061 0.043 -0.002
Return on Net Assets Ratio 0.083 0.102 0.052 0.026 0.132 0.180 0.122 0.039
Viability Ratio 0.335 0.545 0.730 0.800 0.966 0.758 0.695 0.753
The primary reserve ratio demonstrates financial strength. A negative or decreasing trend over
time would have indicated a weakening financial condition. The net operating revenue shows that
Western operated with a surplus in seven years of the last eight years, therefore enabling the
University to carry forward funds in conjunction with limitations established in Illinois statutes
for public institutions. The viability ratio has also more than doubled since Fiscal Year 2006,
giving the University additional expendable net assets to satisfy debt obligations. While the return
on net assets ratio is quite volatile and sensitive to inflationary and other economic conditions,
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
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including the current recession, Western Illinois University’s return on net assets ratio has
increased its position since Fiscal Year 2006.
Section D. Curriculum and Instructional Design
13. How will the institution effectively oversee instruction at the location(s) or branch campus?
Instructional oversight results from administration of the traditional faculty-chair-dean-provost model. All Western Illinois University faculty are resident to an academic unit (school or department). Academic units are responsible for faculty selection, appointment, promotion, and tenure decisions. Each academic unit has published criteria, describing the standards, materials, methods, and procedures to be used in evaluating performance of employees eligible for retention, tenure, and promotion. Instruction is a critical component of the decisions discussed above. The Western Illinois University/University Professionals of Illinois Agreement indicates that teaching is the primary duty of Western’s unionized faculty. The Agreement also requires academic units to implement standardized procedures for administering student evaluations for all courses that are evaluated, and that faculty shall submit student evaluations from all courses taught. The individual faculty member and department chair/school director enacts necessary remediation. The Vice President for Quad Cities Campus, administrative staff, and two Assistant Deans are located at the Riverfront Campus to address any logistical issues that require immediate attention.
14. What impact, if any, will the new branch campus or location(s) have on instructional capacity at
existing approved branch campuses or location(s)?
Closing the 60th Street branch campus and changing Riverfront’s designation from a location to
branch campus centralizes Quad Cities facilities, resulting in improved efficiencies, logistics, and
operations. It also removes duplication of services formerly provided 4.5 miles apart (e.g.,
maintaining two separate testing centers).
15. Do the proposed branch campus or location(s) involve either dual credit or accelerated delivery
(earning of semester credit hours or equivalent routinely exceeds 20 in 4 months or 60 in 12 months)?
If so, please explain the extent the options are involved.
Western Illinois University-Quad Cities will start its first dual enrollment agreement with a high
school (Rivermont Collegiate located in Bettendorf, Iowa) in fall 2014. High school students will take
college classes on the Quad Cities campus for college credit.
Western Illinois University has dual enrollment agreements in place with Black Hawk College, Carl
Sandburg College, Eastern Iowa Community Colleges, Sauk Valley College, and Spoon River
College; and has programs in development for Rock Valley College, and Highland Community
College. In each of these agreements, students take classes at the community college and Western
Illinois University-Quad Cities each semester during the freshman and sophomore year before
completing the junior and senior year exclusively at Western.
Western Illinois University-Quad Cities offers one accelerated, three-year baccalaureate degree
program option in Recreation, Park, and Tourism Administration. The accelerated option is based
dual enrollment model. Students enroll in a Western course each semester during the freshman and
sophomore year, and then transfer full-time to the Quad Cities campus after their second spring
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Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
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semester. Students complete a total of 124 semester hours, 62 at the community college and 62 at the
University, over six semesters and three summer sessions.
Section E. Institutional Staffing, Faculty, and Student Support
16. How does the institution plan to staff the additional location(s) or branch campus, including judging
faculty qualifications and full-time vs. part-time faculty? How does this differ from the institution’s
processes for staffing at the main campus?
There are currently 68 faculty, 54 staff, and 22 graduate assistants based at Western Illinois
University-Quad Cities. Faculty selection, retention, promotion, and tenure decisions, as indicated in
response to Question #13 are academic decisions made at the school/departmental level and approved
through academic administration.
Minimum qualifications for teaching at Western Illinois University are an earned master’s degree and
strict adherence to Commission and discipline-specific accreditation requirements. Most of fall 2013
faculty (91% of professors, 88% of associate professors, and 82% of assistant professors) have
terminal degrees, and most are full-time faculty members. The higher percentage of part-time faculty
in the Quad Cities is based on subject matter expertise available in an urban area of over 376,000
residents. Nevertheless, faculty hiring practices and instructional expectations are consistent across all
WIU campuses and locations.
Western Illinois University Faculty
By Category and Location
Fall 2013
Macomb Quad Cities
Number Percent Number Percent
Full-Time 598 91.7% 52 76.5%
Part-Time 54 8.3% 16 23.5%
Total 652 100.0% 68 100.0%
The data reported thus far are for fall 2013. Western Illinois University, as reported in response to
Question #5, is also working with the State of Illinois on a funding plan that will provide resources to
support doubling of student, faculty, and staff enrollments. Faculty growth will continue to follow
established appointment, promotion, and tenure processes.
17. What is the institution’s process for selecting, training, and orienting faculty for the additional
location(s) or branch campus? What special professional development, support, or released time does
the institution provide for these faculty?
As documented in response to Question #16 there are no differences in selecting, training, and
orienting faculty between WIU campuses and locations. In addition to initial orientation and ongoing
professional mentoring at the department/college level, all faculty have equal opportunity to access
the professional development, support, and release time opportunities discussed in response to
Question #6.
18. What is the evidence that the institution will effectively deliver, support, and manage necessary
academic and student services at the proposed branch campus or location(s)?
Western Illinois University has provided effective academic and student services at its 60th Street
branch campus location since opening in 1997. Students also have access to 12 academic, three
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Form Contact: [email protected]
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cultural and identity-based, five leadership and professional, and five honorary organizations at the
Quad Cities Campus. Students also have on-site access to undergraduate and graduate advising,
AmeriCorps, career services, computer labs, counseling and health referrals, disability resource center,
financial aid and scholarships, internships, library, on-line bookstore, registrar services, student
activities and organizations, technology assistance, study aboard, student teaching, testing center,
writing center, and veterans resources.
The Assistant Vice President for Quad Cities and Planning oversees these areas, and is responsible for
preparing/presenting an annual planning and accomplishments report to the campus community
showing how the unit has and will continue to effectively deliver, support, manage, and expand
academic and student services.
Data from multiple sources indicate that Western Illinois University provides effective academic
support and student services across campuses and locations. The University’s recognitions include
being named a:
"Best Midwestern College" by The Princeton Review.
"Best Regional University" by U.S. News and World Report.
“Military Friendly School” by G.I. Jobs Magazine.
“Best for Vets College” and “Best for Vets Business School” by Military Times.
“Top Military-Friendly University" by the Guide to Military-Friendly Colleges &
Universities.
Further evidence of the effectiveness of academic programs and support services is shown in the fact
the Western Illinois University-Quad Cities has a four-year graduation rate of 69%. This ranks second
of five peer institutions, ranging from a low of 39% at Texas A&M-International to a high of 78% at
Augustana College. Evidence of continuous improvement is demonstrated by the fact the graduation
rate at Western Illinois University-Quad Cities was 62% just four years ago.
Section F. Evaluation
19. Describe the process for monitoring, evaluating, and improving the overall effectiveness and quality
of the offerings.
WIU uses course and faculty evaluations, annual assessment of student learning outcomes, general
education assessment, new and existing program reviews, alumni surveys, and discipline-specific
accreditations (where appropriate to the discipline) to assess, review, and evaluate quality in all
courses and programs. University Professionals of Illinois and Western Illinois University contractual
agreements require that students evaluate each course at the end of the term, and these evaluations are
part of the data used in faculty appointment, promotion, and tenure decisions.
All academic programs engage in the program review process to demonstrate academic quality and
viability. When a new program is established, it is placed on a state-mandated three-year review
cycle. At the time of the three-year review, the program is continued, suspended, or eliminated. If a
program is continued, it is placed on the eight-year review cycle (available at
www.wiu.edu/provost/aprschd.php). In all of WIU’s assessment methods, program faculty are
responsible for the curriculum. They provide evidence of how performance is measured, reviewed,
and improved.
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
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WIU represents a culture of continuous process improvement, as demonstrated by the following
examples with numbers in parentheses indicating the Change Request question where additional
details can be found. WIU uses student course evaluations to inform faculty retention, promotion, and
tenure decisions (13, 16). The University advances quality through annual general education and
program assessment (6C, 20), academic program review (20), and discipline-specific accreditation
(5). Consolidated Annual Reports integrate planning, budgeting, and evaluation processes (20) and
advance institutional and statewide strategic plan goals for higher education (1, 6D).
20. Describe the process for assessing and improving student learning, including student persistence and
completion, in the offerings.
General Education assessment was discussed in response to Question #6C. Using a similar model for
annual assessment of all undergraduate and graduate programs, faculty define intended student
learning outcomes, collect assessment data, analyze findings, and report results and process
improvements (current or planned) to the Provost’s Office for review and response. The Student
Learning Assessment Committee, Assessment Facilitator, Associate Provost for Undergraduate and
Graduate Studies, and data provided by Institutional Research and Planning supports departmental
assessment efforts.
All academic program reviews demonstrate enrollments in relation to targets, percent of graduates
employed in the field, alumni career advancement, graduate/employer satisfaction with the program,
retention and graduation rates, time-to-degree completion, and percent of students involved in faculty
research or other projects. In addition there are documented process improvements resulting from the
last review and planned improvements to be completed by the next review. Each program review also
uses the expertise and counsel of an external discipline-specific reviewer.
The University’s mission is to ensure timely degree completion that enables employment and/or
advanced study. The Pell Institute for the Study of Opportunity in Higher Education and the Southern
Regional Education Board have nationally recognized Western Illinois University for having
retention and graduation rates that are higher than actual rates based on entering student
characteristics. Successful implementation of the University’s mission provides a supportive
educational environment resulting in higher levels of student success than would be expected based
on input measures alone. Use of program review is one method used to evaluate mission success.
A second method for promoting student success stresses innovation. Western Illinois University is
participating as a first cohort institution in the Commission’s new persistence and completion
academy. A four-year continuous improvement process using the predictive analytic framework will
study and advance persistence and completion in Macomb by determining the effectiveness of recent
efforts including revision of the First Year Experience, in the Quad Cities by offering new dual
enrollment agreements with community colleges and one high school, and in distance learning by
determining strategies that are effective with students taking on-line classes and/or classes at off-
campus locations. Innovation and success is also demonstrated in the Quad Cities academic and
student support structures demonstrated in response to Question #7.
21. How are the measures and techniques the institution uses for the location(s) or branch campus
equivalent to those for assessment and evaluation at the main campus or other locations? If there are
differences, why are these differences appropriate?
Form: Branch Campus and Additional Location(s) – Substantive Change Application
Audience:Institutions Process: Substantive Change
Form Contact: [email protected]
© Higher Learning Commission Published: September 2013
Page 68 Version 03
All of the assessment and evaluation methods described in response to Questions #20 and #21 are
consistent across the University. Academic programs are reviewed in totality. Each department is one
unit, responsible for student success. The unit of analysis is the academic program and its student
success. There is no difference or separation of assessment measures and techniques. Likewise, all of
Western Illinois University is engaged in the Commission’s persistence and completion academy. The
goal is to increase retention and graduation rates across the University.
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Attachment A
Teach Out Plan for Western Illinois University-Quad Cities
Located at 3561 60th Street Moline, Illinois
70
The Western Illinois University Teach-Out Plan describes institutional actions associated with
permanently closing the branch campus at 3561 60th Street in Moline, Illinois, on July 26, 2014; and
opening the Western Illinois University-Quad Cities Riverfront Campus Phase II at 3300 River Drive in
Moline that same day. As proposed, Riverfront Campus Phases I (currently an additional location) and II
will now serve as Western’s branch campus in the Quad Cities. As a result of this change, Phase I of
Riverfront Campus would cease as an additional location and become part of the branch campus—since
all Riverfront buildings are located on the same River Drive property.
This Teach-Out Plan is submitted as part of the University’s Change Request, and was determined to be
the appropriate course of action after consultation with Western’s staff liaison. The institutional responses
to the 10 Commission required elements of a teach-out plan (below) focus on the closing of the 60th street
branch campus and opening of the Riverfront branch campus. The programs and services in Riverfront
Campus Phase I remain in tact. Western Illinois University firmly believes that review of this Teach-Out
Plan will show that planned actions treat students fairly and equitably.
1. Evidence that the Teach-Out Plan provides for equitable treatment of students, in particular by
ensuring that they are able to complete the educational programs in which they were enrolled prior to
the circumstances that led to the need for the Teach-Out Plan.
Not applicable. No academic programs or course rotations will be eliminated as a result of the
changes described above. In fact, the University will initiate a new minor in Spanish,
undergraduate degree in bilingual/bicultural education, and Ph.D. program in Environmental
Sciences: Large River Ecosystems in fall 2014—the first semester that classes are offered at
Riverfront Campus in its service as a branch campus.
2. Evidence that the Teach-Out Plan provides for students to complete their degree programs within a
reasonable period of time.
Not applicable per response to Question #1. Moreover, the Provost and Deans annually review
course provision data to ensure that all major courses are delivered on two-year rotations. This
review also includes monitoring three-year rotations for select graduate educational opportunities
in the College of Education and Human Services that are specifically targeted to working
professionals.
3. The anticipated timeline of activities, including the effective date of the closure or loss of degree-
granting authority, loss of access to Title IV, etc.
Not applicable per response to Question #1. There is no closure or loss of degree-granting
authority associated with university plans described above. There is no loss of access to Title IV.
Western Illinois University will continue to participate in all Title IV programs (Federal Pell
Grant, Federal Supplemental Educational Opportunity Grant, Teacher Education Assistance for
College and Higher Education Grants, Iraq and Afghanistan Service Grants, Federal College
Work Study, Federal Perkins Loan, and Federal Direct Student Loan Program).
4. A communication plan that includes the proposed timeline and methods for notifying students of the
Teach-out Plan, including any students who may be on approved leaves of absence, as well as faculty,
staff, and other institutional constituents.
The vast majority of students, faculty, staff, and community members are aware and have been
actively engaged Riverfront Campus planning. Riverfront Campus started construction with
Phase I groundbreaking in 2009 and classes starting in the new facility in January 2012. A 25-
71
member Riverfront Campus Users Group (students, faculty, staff, and community members)
worked collaboratively with the campus community and external architect to ensure that Phases I
and II were designed to meet the needs of students and the curriculum. A subset of the Users
Group is currently planning/coordinating all aspects of the move to Phase II, which includes
working closely with students and faculty on the selection and procurement of technology,
equipment, and furnishings. Similar protocol was used in Phase I.
All prospective new students are notified of the University’s plans as part of fall 2014 recruitment
activities. Western Illinois University-Quad Cities does not have any students on approved leaves
of absence. All currently enrolled students are required to meet with their assigned academic
advisor each semester before they are allowed to register for the next semester. Students are being
notified of the university’s plans as part of spring 2014 advising meetings. For all students, the
University’s course scheduling system identifies the Riverfront buildings and rooms where
courses will be held; 60th Street is no longer included in the information display for fall 2014 and
beyond.
All faculty members also receive course location information through the same medium and as
part of their course rosters. Faculty and staff that will be relocated to Riverfront Campus have
been meeting during academic year 2013-2014 to coordinate logistics and address opportunities
and concerns associated with the new facilities.
Alumni have been kept apprised of Riverfront Campus plans through routine features in the
Alumni Association’s blog, alumni magazine, and presentations made at quarterly Alumni
Council meetings.
A formal communication plan will include the actions below, if approved by the Commission.
Each of the following actions will confirm the closing date of 60th Street (July 26, 2014) and the
same opening date for Riverfront as Western Illinois University’s branch campus in the Quad
Cities.
Week 1: The Office of the Vice President for Quad Cities and Planning will send an
advisory e-mail to all currently enrolled students and new students accepted for fall 2014
admission.
Week 2: The Office of the Vice President for Quad Cities and Planning will provide a
Riverfront update on the Western Illinois University-Quad Cities homepage and other
social media used by the University.
Week 3: The Office of the Vice President for Quad Cities and Planning will send a
follow-up letter to all currently enrolled students and new students accepted for fall 2014
admission.
Week 4: The Office of the Vice President for Quad Cities and Planning will implement a
“count down” to move clock on the Western Illinois University-Quad Cities homepage.
Prior to July 26, 2014, the Office of the Vice President for Quad Cities and Planning will
host a farewell event for 60th Street. The reception will be open to all students, faculty,
staff, alumni, and community members, and it will commemorate the University’s 17
years in the facility.
The University understands that it must receive formal Commission approval of the Teach-Out
Plan prior to initiating it.
72
5. A plan for providing advising services for students (group and/or individual meetings, dates, agenda,
etc.).
As described in response to Question #4, prospective new students are informed of the
University’s plans as part of ongoing admissions activities. Currently enrolled students are
informed as part of ongoing advisement processes. Spring registration for summer and fall 2014
began April 1st.
6. A list of students affected and anticipated decisions regarding teach-out (graduation, transfer, remain
at institution, participate in teach-out and at what institution, etc.).
There are 979 students (unduplicated headcount enrollment) whose majors were housed at 60th
Street and will now be located at Riverfront. Of this total, 483 (49.3 percent) are undergraduate
students and 496 (50.3 percent) are graduate students.
7. If the institution is closing a location, an updated list of degree programs offered at the location and
identification of any programs that are unique to the location.
The table below shows the academic programs currently offered at Riverfront (Phase I) and those
currently offered at 60th Street that will be transferred to Riverfront (Phase II). As indicated in
response to Question #1, no academic programs or course rotations will be eliminated as a result
of the University’s plans.
Academic Programs Offered at Western Illinois University-Quad Cities Riverfront Campus
By Degree Level and Phase Location
Phase I
Undergraduate Programs Accountancy, Engineering, Engineering Technology, Human Resource
Management, Information Systems, Management, and Marketing
Post-Baccalaureate Certificates Business Administration and Supply Chain Management
Graduate Programs1 Business Administration
Phase II
Undergraduate Programs Bilingual Education2, Communication; Early Childhood Education;
Elementary Education; English; General Studies; Law Enforcement and
Justice Administration; Liberal Arts and Sciences; Nursing; and
Recreation, Park and Tourism Administration
Post-Baccalaureate Certificates English, Environmental GIS, Health Services Administration, Museum
Studies, Police Executive Administration, Teaching English to Speakers
of Other Languages, and Zoo and Aquarium Studies
Graduate Programs1 Biology, Counselor Education, Educational and Interdisciplinary
Studies, Educational Leadership (Masters, Specialist, Ed.D.),
Elementary Education, Environmental Sciences2 (Ph.D.), Health
Sciences, Instructional Design and Technology, Law Enforcement and
Justice Administration, Liberal Arts and Sciences, Museum Studies,
Reading, and Special Education
1. All graduate programs are at the masters level unless otherwise noted.
2. New program with classes starting in fall 2014.
73
8. A list of any institutional or specialized accreditations held by the institution. If the Teach-Out Plan
applies to the closing of a location, a list of any specialized accreditation that applies to programs
offered at that location.
Western Illinois University holds 17 discipline-based accreditations, in addition to institutional
accreditation from the Commission. Nine of the 17 accreditations specifically relate to academic
programs offered at Western Illinois University-Quad Cities. The University’s accreditation
schedule for these nine agencies is displayed below. Those degrees/options with an asterisk
indicate programs that will relocate from 60th Street to Riverfront Campus.
Western Illinois University Discipline-Specific Accreditation Schedule
for Academic Programs in the Quad Cities
Accrediting Body
Degree/Option
Last Date of
Accreditation
Next Date of
Accreditation
National Council for
Accreditation of Teacher Education
All Teacher Licensure Programs* 2012 2018
ABET: Engineering
Accreditation Commission of ABET
B.S. in Engineering 2010
AACSB International-The
Association to Advance
Collegiate Schools of Business
Bachelor of Business (Accountancy,
Economics, Finance, Human Resource
Management, Management, Marketing, Supply Chain Management);
M.A. in Economics; Master of Business Administration; Master of Accountancy
2010 2014-2015
The Association of
Technology, Management,
and Applied Engineering
B.S. in Engineering Technology, B.S. in Construction Management
2011 2015
Commission on Collegiate
Nursing Education
Bachelor of Science in Nursing* 2010 2015
Council for Accreditation of
Counseling & Related Educational Programs
M.S. Ed. in Counseling* 2008 2016
Iowa College Student Aid Commission
Museum Studies* and Distance
Education certificate and degree programs
2013 2015
National Association of
Schools of Art and Design
M.A. in Museum Studies* 2010 2015-2016
National Recreation and Park
Association/Council for
Accreditation of Parks,
Recreation, Tourism and Related Professions
B.S. in Recreation, Park and Tourism Administration*
2009 2014-2015
9. If the institution is closing, the location of the institution’s records.
Not applicable. Western Illinois University is not closing.
10. If a Teach-Out Agreement is required as a part of the Teach-Out Plan.
Not applicable. Western Illinois University is not closing.
75
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Report No. 14.6/8
Higher Learning Commission-North Central Association of
Colleges and Schools: Western Illinois University
Multi-Location Report
The Higher Learning Commission-North Central Association of Colleges and Schools has a
federal regulatory mandate to ensure that institutions maintain quality at off-campus location(s).
Commission policy requires an on-site visit every five years to any institution with more than
three off-campus locations1. In this process, a peer reviewer from the Commission visits a
representative sample of an institution’s off-campus locations based on the total number of
additional locations, the geographic distribution of those additional locations, and the academic
programs offered at different locations.
Western Illinois University is scheduled for a fall 2014 location review and currently has 12 off-
campus locations at:
John G. Shedd Aquarium, Chicago, IL;
University Center at Lake County, Grayslake, IL;
Havana High School, Havana, IL;
Lombard Police Department, Lombard, IL;
Western Illinois University-Quad Cities Riverfront Campus, Moline, IL;
Palatine Police Department, Palatine, IL;
Peoria Manual High School, Peoria, IL;
Schaumburg Police Department, Schaumburg, IL;
Franklin Middle School, Springfield, IL;
Washington Middle School, Springfield, IL;
Vernon Hills Police Department, Vernon Hills, IL; and,
Central Intermediate School, Washington, IL.
Dr. Kimberly A. Johnston, President of Methodist College, Unity Point Health, in Peoria, Illinois
is Western Illinois University’s Commission-assigned Peer Reviewer. Dr. Johnson will evaluate
the quality of Western’s off-campus locations at Shed Aquarium and Franklin Middle School at
the direction of the Commission. Her visit will occur September 26th in Chicago and September
29th in Springfield.
Following Commission protocol:
Dr. Johnston will have conference calls with Macomb campus administrators responsible
for coordinating similar educational programs in Macomb and Chicago (Biological
1 In some cases, institutions undergoing rapid expansion will host Multi-Location Visits more frequently
than the five-year intervals.
76
Sciences) or Springfield (Reading). She will also interview off-campus students and
faculty in these programs, review off-campus facilities, and document access to
electronic and in-person academic and student support services.
Western Illinois University must prepare a report describing processes for planning new
off-campus locations and monitoring the ongoing quality of services and instruction at
these locations. This report is available on the following pages
Dr. Johnston will receive Western’s Report at least 30 days prior to her Multi-Location
Visit. She will triangulate report and on-site visit findings, and provide an evaluation
documenting whether Western Illinois University demonstrates effective oversight of
additional locations.
Dr. Johnston will also determine whether further follow-up is necessary either at the time
of the next comprehensive evaluation (academic year 2020-2021) or by means of a
Commission-mandated follow-up mechanism such as a progress report or focused visit.
Western Illinois University will receive a copy of Dr. Johnston’s report by October 31, 2014. This
report will become a part of the Commission’s permanent file and will be shared with the next
comprehensive evaluation team. The Board of Trustees and campus community will continue to
receive updates on this process as it proceeds.
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© Higher Learning Commission Page 77 Version 1.5 - November 2011
Multi-Location Report Template for Institutions Overview Statement
1. Provide a brief overview statement about current additional locations, and about the institution’s
general approach to off-campus instruction. List the current approved active additional locations. Be
sure to include with each location the full address and all academic programs offered at the location.
Western Illinois University offers 66 undergraduate degrees, 19 post-baccalaureate certificates, 34
master’s degrees, two specialist degrees, and two doctoral degrees2. Academic departments and
schools are organized into the Colleges of Arts and Sciences, Business and Technology, Education
and Human Services, and Fine Arts and Communication.
The Higher Learning Commission-North Central Association of Colleges and Schools accredits the
University. Accreditation has been continuous since 1913. The Illinois State Board of Education
Teacher Certification Board and the National Council for the Accreditation of Teacher Education
accredit the university-wide teacher education program. Other discipline-specific accreditations held
by the University are displayed at www.wiu.edu/provost/accredit.php.
The University’s main campus is located in Macomb, Illinois, with a second in-state campus located
in Moline, Illinois (Western Illinois University-Quad Cities). The University proudly supports the
State of Illinois first extension and distance learning programs.
Western has 12 off-campus locations, and with the University’s commitment to the individual learner,
11 of the 12 these locations only support one academic discipline. Western’s Illinois University’s
location and branch campus in the Quad Cities reflects the University’s value of educational
opportunity, and serving place-bound individuals and working professionals. Before Western’s
expansion in the Quad Cities, the community was the largest metropolitan area in the United States
without access to a public, four-year university.
Off-Campus instruction advances institutional and statewide goals for higher education, including
increasing educational attainment levels to match best-performing states; ensuring college
affordability for students, families, and taxpayers; increasing the number of high-quality post-
secondary credentials to meet the demands of the economy and an increasingly global society; and
integrating Illinois’ educational, research, and innovation assets to meet economic needs of the state
and its region. Western Illinois University will continue to support off-campus locations to advance
strategic goals for higher education in a manner that is consistent with the history, traditions, and
expansion of the University.
Five off-campus locations for graduate programs in Educational and Interdisciplinary Studies,
Educational Leadership, and Reading reinforce the University’s history and mission in
teacher preparation. The Western Illinois State Normal School was established in 1899 to
address teacher preparation in the state’s grammar schools.
Four off-campus locations for Law Enforcement and Justice Administration (LEJA) support
one of the University’s signature academic programs. Western’s signature programs
(discussed at www.wiu.edu/academics/signature.php) are designated for their unique mission
and niche in Illinois public higher education, student enrollment, and high levels of student
2 The Ph.D. in Environmental Sciences starts in fall 2014, and has received all institutional, state, and Commission
approvals.
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© Higher Learning Commission Page 78 Version 1.5 - November 2011
success and job placement. Western’s undergraduate LEJA program is fourth largest program
of its kind in the nation. Employment opportunities for alumni include placement with the
FBI, Secret Service, police departments, corrections, and corporations from across the nation.
Biology at the John G. Shedd Aquarium in Chicago and Museum Studies at Figge Art
Museum in Davenport, Iowa, provide state-of-the-art learning environments for students and
faculty. The University does not have the space or resource base to simulate these
internationally renowned facilities and learning environments. Each programs’ curriculum,
instruction, assessment of student learning, evaluation, and sustainability are predicated on
location and partnerships with practicing professionals at these locations.
Programs and services offered at the Western Illinois University branch campus and location,
as discussed above, reflects the university’s value and service to educational opportunity.
Table 1 (below) displays Western Illinois University’s active off-campus locations. This display includes
the Illinois Board of Higher Education’s (IBHE) designated region for which the program is delivered.
The State of Illinois, as discussed in response to Question #3, has slightly different quality assurance and
approval processes for off-campus locations outside the University’s designated service region.
Table 1
Western Illinois University’s Active Off-Campus Locations
In/Out of State IBHE Region Degree Title (CIP) Building Name and Address
In State #10 Biology – MS (26.0101) John G. Shedd Aquarium
1200 South Lake Shore Drive
Chicago, IL 60605
In-State #4 Educational and Interdisciplinary Studies—
MSED (13.0901)
Havana High School
501 S. Mckinley Street
Havana, IL 62644
In State #5 Educational Leadership—EDS (13.0411) Central Intermediate School
1301 Eagle Avenue
Washington, IL 61571
In State #3 Law Enforcement and Justice
Administration—MA (43.0103)
Lombard Police Substation
235 E Wilson Avenue
Lombard, IL 60148
In State #1 Law Enforcement and Justice
Administration—MA (43.0103)
Palatine Police Department
200 E. Wood Street
Palatine, IL 60067
In State #1 Law Enforcement and Justice
Administration—MA (43.0103)
Schaumburg Police Department
101 Schaumburg Court
Schaumburg, IL 60193
In State #1 Law Enforcement and Justice
Administration—MA (43.0103)
Vernon Hills Police Department
754 Lakeview Pkwy,
Vernon Hills, IL 60061
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Table 1
-continued-
In/Out of State IBHE Region Degree Title (CIP) Building Name and Address
In State #4 See Table 2 (on the next page) Western Illinois University-Quad
Cities Riverfront Campus
3300 River Drive
Moline, IL 612653
In State #5 Reading—MSED (13.1315) Franklin Middle School
1200 Outter Park Drive
Springfield, IL 62704
In State #5 Reading—MSED (13.1315) Peoria Manual High School
811 S Griswold Street
Peoria, IL 61605
In State #5 Reading—MSED (13.1315) Washington Middle School
2300 East Jackson Street
Springfield, IL 62703
Out of State NA Museum Studies—MA (30.1401) Figge Art Museum
225 West Second Street
Davenport, IA 52801
Table 2
Academic Programs Offered at the
Western Illinois University-Quad Cities Riverfront Location
Undergraduate Programs Degree CIP Code
Accountancy B.B. 52.0301
Communication B.A. 09.0101
Engineering B.S. 14.0101
Engineering Technology B.S. 15.0000
English B.A. 23.0101
General Studies B.A. 24.0102
Human Resource Management B.B. 52.1001
Information Systems B.S. 11.0103
Law Enforcement & Justice Administration B.S. 43.0103
Liberal Arts and Sciences B.L.A.S. 24.0101
Management B.B. 52.0201
Marketing B.B. 52.1401
Nursing B.S.N. 51.3801
Recreation, Park & Tourism Administration B.S. 31.0301
Supply Chain Management B.B. 52.0203
Post-Baccalaureate Certificates4
Graduate Program
Business Administration M.B.A. 05.0301
3 The Western Illinois University-Quad Cities branch campus location is currently at 3561 60
th Street in Moline,
Illinois. The University submitted a Change Request on April 19, 2014 to open Riverfront as a branch campus, with
five new buildings in August 2014. Western wil close 60th
Street to centralize programs and services in Moline. 4 Western Illinois University has two 12-hour post-baccalaureate certificates in Business Administration and Supply
Chain Management. Illinois Administrative Code recognizes post-baccalaureate certificates requiring 18 semester
credit hours beyond the baccalaureate degree, and does allow for universities to have certificate programs with less
than 18 hours. However, programs with less than 18 hours do not qualify for the Illinois Board of Higher
Education’s program inventory, and therefore, are not assigned a CIP code.
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2. What future growth does the institution anticipate (e.g., in the next six months, three years,
10-20 years) for additional locations?
Fall 2013 headcount enrollment at off-campus locations was 106 students
5. This total and all other
responses to this Change Request unless otherwise noted specifically excludes the Quad Cities
location and branch campus enrollment (1,502) since the University has applied to close its current
branch campus address (3561 60th Street) and provide all Quad Cities programs at the current location
address (3300 River Drive) as a branch campus.
Western Illinois University expects off-campus location enrollment to remain constant, unless
feasibility studies demonstrate demand and institutional resources and program reviews support need.
Providing educational opportunities in underserved and high-need areas is priority in the University’s
Higher Values in Higher Education strategic plan and the Long-Term Plan for Western Illinois
University.
University Feasibility Study requirements include approval by the Provost and Academic Vice
President before proceeding to program development and implementation. All feasibility studies
must successfully demonstrate:
Specific evidence of student interest, including projected enrollments in years 1-5;
Specific job openings for which the degree program applies;
Impact on the local and Illinois economy;
Comparable degree programs at peer institutions and success in job placement;
Results/impact for the department structure, including budgetary needs for equipment, space,
and library resources needed);
Results/impact for faculty workload (including the need for new faculty); and,
Department Chair and Dean recommendations.
All new programs must receive approvals from the Faculty Senate (undergraduate programs),
Graduate Council (graduate programs), President, Western Illinois University Board of Trustees,
Illinois Board of Higher Education, and the Commission—in defined circumstances.
Academic program reviews at three years for new programs and on a eight-year rotation for
established programs (unless circumstances warrant more frequent review as determined by the
Provost’s Office) help to ensure that the University is making critical decisions and maximizing
institutional and state resources in high-quality, viable and sustainable programs, on- and off-campus.
Institutional Planning and Facilities
3. How does the institution ascertain that facilities at each location will meet the needs of the students
and the curriculum?
Quality standards for off-campus instruction are determined at statewide and institutional levels. All
Illinois public universities must receive Illinois Board of Higher Education (IBHE) approval before
providing instruction at locations outside of the institution’s designated service area, per 23 Illinois
5 Western Illinois University codes students according to majority hours, based on campus (Macomb or Quad
Cities) and location (on- or off-campus). The 106 students reported above had the majority of semester hours
earned at off-campus locations, outside Macomb and the Quad Cities.
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Administrative Code 1050. Likewise, all postsecondary institutions must receive Iowa College
Student Aid Commission approval to provide instruction in Iowa, per Iowa Code Chapter 261B.
Western Illinois University’s receipt of approvals to provide instruction at off-campus locations by
the appropriate state agencies triangulate institutional determinations that facilities at each location
meet student and curricular needs. Ongoing demonstration of meeting of student and curricular needs
is documented in program reviews.
Western Illinois University is in the IBHE-defined service region four, and nine of the University’s
11 off-campus locations in Illinois are outside the University’s service region. In order to provide
instruction at each off-campus location, the University had to successfully demonstrate to the IBHE
achievement of the 16 criteria in the Public Degree Program Out-of-Region Application Form.
Namely, that there was:
1. Consistency with the University Mission.
2. Explanation of how the program meets regional
and state needs.
3. Demonstration of how the program will meet
one (or more) of the four goals for higher
education, as articulated in the statewide strategic
plan for higher education, The Illinois Public
Agenda for College and Career Success.
4. Evaluation of the impact on similar programs
within the state.
5. Identification of future employment
opportunities for graduates of the program.
6. Background/context for development of the
program, including special needs identified by state
agencies, industry, research centers, or other
educational institutions.
7. Academic objectives of the program, modalities of instruction at the location, the institution’s
plan to assure in content, coverage, and standards between the location and all other
campus(es)/location(s) that the university provides the degree program.
8. Minimum admissions requirements.
9. All graduation requirements, including credit hour requirements.
10. Expected student outcomes.
11. Processes for conducting/validating assessment of student learning.
12. Institutional plans for seeking programmatic accreditation if applicable.
13. Indication if the program prepares graduates for entry into a career/profession that is
regulated by the State of Illinois; and for those programs, a demonstration that they are
aligned with licensure/certification and/or entitlement requirements.
14. The program’s assessment plan; measures used to assess and improve student learning,
curriculum, and instruction; evidence of student success; and the institutional plan to assure
that assessment measures across campus(es) and location(s).
!!
!!!
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15. A budget narrative and supporting table of projected line items of revenues (all funds and
state appropriated subtotal) and expenditures for the first four years of operation.
16. Student enrollment projections for the first five years of operation, including the number of
program majors, annual full-time equivalent majors, annual credit hours in new and existing
courses, and the annual number of degrees conferred.
The University is also responsible for achieving IBHE approval for offering new degree programs
within its service region, using the Public Degree Program In Region Application Form. The criteria
are the same with the exception that references to campus locations are omitted. Two of Western’s 11
off-campus locations in Illinois are within the University’s service region. Havana is 30 minutes from
the resources and services of the Macomb Campus, and the Western Illinois University-Quad Cities
location resides in Moline.
The University is responsible for achieving State of Iowa approval for locations in that state.
Western’s Museum Studies program is housed in Davenport at the Figge Art Museum. Davenport and
Moline are only separated by the Mississippi River. It is a ten-minute drive between Riverfront
Campus and the Figge Museum. To gain approval for WIU to offer Museum Studies in Iowa, the
University had to successfully provide evidence of:
1. The name or title of the school.
2. As applicable, the principal location of the school in this state, in other states, and in foreign
countries, and the location of the place or places in this state, in other states, and in foreign
countries where instruction is likely to be given.
3. A schedule of the total tuition charges, fees, and other costs payable to the school by a student
during the course of instruction.
4. The refund policy of the school for the return of refundable portions of tuition, fees, or other
charges. The tuition refund policy for Iowa resident students of a for-profit school with at least
one program of more than four months in length that leads to a recognized educational credential,
such as an academic or professional degree, diploma, or license, must comply with section
714.23.
5. The names and addresses of the principal owners of the school or the officers and members of the
legal governing body of the school.
6. The name and address of the chief executive officer of the school.
7. A copy of or a description of the means by which the school intends to comply with section
261B.9.
8. The name of the accrediting agency recognized by the United States department of education or a
successor agency which has accredited the school, the status under which accreditation is held,
the name of any other accrediting or licensing entity that has accredited or licensed the school or
its programs, a copy of the accrediting or licensure notice issued by the entity, and a record of any
sanctions the entity has levied against the school.
9. The name, address, and telephone number of a contact person in this state. A school that applies
for registration to offer a course of instruction by distance delivery may provide the name and
address of its registered agent in Iowa.
10. The names or titles and a description of the courses and degrees to be offered in Iowa.
11. A description of procedures for the preservation of student records and the contact information to
be used by students and graduates who seek to obtain transcript information.
12. The academic and instructional methodologies and delivery systems to be used by the school and
the extent to which the school anticipates each methodology and delivery system will be used,
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including but not limited to classroom instruction, correspondence, distance delivery, independent
study, and portfolio experience evaluation.
13. The name, title, business address, telephone number, and resume of an Iowa resident
compensated by the school to perform duties at a location in Iowa. A school that applies for
registration to offer a course of instruction by distance delivery may provide an internet address
as the business address for an Iowa resident it compensates to perform duties remotely from a
location in Iowa.
14. The school’s official Stafford loan cohort default rate as calculated by the United States
department of education for the three most recent federal fiscal years, if applicable.
15. Average student loan debt upon graduation of students completing programs at the school.
16. The graduation rate of undergraduate students as reported to the United States department of
education.
17. Evidence that the school meets the conditions of financial responsibility established in section
714.18, or that the school qualifies for an exemption under section 714.19 or 714.22.
As a last step before implementing instruction at new off-campus locations, information is entered
into the Commission’s Location Update System. Western Illinois University is approved to use the
Notification System. Once off-campus instruction begins, the University continues to monitor
instructional impacts at its campuses and all locations through annual assessment reporting,
Consolidated Annual Reports, discipline-specific accreditation processes, and academic program
reviews.
4. How does the institution ensure that the facilities at each location meet the needs of students and the
curriculum?
Western Illinois University ensures that facilities at each location meet the needs of students and the
curriculum through multiple sources:
All academic departments and schools complete annual assessment of student learning
reports. If there are facilities challenges to the learning environment, it is called to the
attention of the department chair, dean, and/or provost for action through the review.
All academic departments, schools, and colleges complete an annual Consolidated Annual
Report of accomplishments and plans. These reports include requests for facilities and
technologies to the Provost and President.
Through the University’s academic review process, which includes a self-study and an
external reviewer, necessary facilities enhancements are identified.
Western Illinois University is committed to upholding facilities and technologies standards
required in program-specific accreditation. The University maintains accreditation with 17
discipline-specific accrediting bodies, shown at www.wiu.edu/provost/accredit.php. This
includes the National Council for the Accreditation of Teacher Education and National
Association of Schools of Art and Design that have accredited the university-wide teacher
education program and museum studies program that are offered at off-campus locations.
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Instructional Oversight
5. How does the institution ensure that promotion, marketing, and enrollment for the additional location
stay in balance with the institution’s actual resources and technical capabilities?
University Feasibility Studies identify enrollment targets for on- and off-campus programs.
Admissions, the Graduate School, and academic departments/schools recruit to these targets.
Moreover, contractual agreements between the University Professionals of Illinois and Western
Illinois University identify course thresholds and maximum enrollments. Per contractual agreements,
the size of a distance learning class cannot exceed section capacity scheduled for traditional delivery.
Memoranda of Understanding between the University and the off-site location articulate roles and
responsibilities of the institution and host site in serving students. Attachment A provides a sample
MOU between the Shedd Aquarium and Western Illinois University in providing biology programs at
this location.
6. What controls are in place to ensure that the information presented to students in advertising,
brochures, and other communications is accurate?
Staff members from University Relations, University Marketing, Quad Cities Marketing and Public
Relations, Document and Publication Services, and Admissions produce advertising and recruitment
materials. The School of Graduate Studies, College Marketers, Deans, and Department
Chairpersons/School Directors provide program-specific information.
Undergraduate and Graduate Catalogs are reviewed annually. Any changes to materials presented in
these documents must be signed and dated by the university administrator who oversees the unit with
changes. To ensure fairness and accuracy, WIU only prints information on programs, policies, and
procedures that have been approved by the Board of Trustees, President, and Vice Presidents. WIU
uses photographs of its own campuses, locations, students, faculty, and staff to promote the
University.
The University’s website is housed under University Technology. Web Support Services, the Internet
Technology Advisory Committee (iTAC), and the Web Accessibility Committee (WAC) to ensure
that institutional web design is current, accurate, and accessible. Website content is the responsibility
of the University’s academic departments and administrative units.
7. What is the process through which the institution assesses and adjusts, as necessary, funding and
staffing for locations?
Western Illinois University engages in planned growth of off-campus locations. This includes
establishing and adhering to funding and staffing targets identified in feasibility studies, state
approvals, discipline-specific accreditation criteria, course and enrollment targets, discussed in
response to Questions #2 through #5, respectively.
Western Illinois University also engages in managed growth of off-campus locations. Adjustments to
staffing plans are made by the department chair/school directors and approved by the college dean.
The University’s Consolidated Annual Report process documents staffing reallocations, requests, and
resources.
The University has successfully used its planning processes to maintain long-standing off-campus
locations, including the Shedd Aquarium in Chicago and Franklin Middle School in Springfield,
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Illinois; and to open new locations, with the Vernon Hills Police Department serving as a recent
example. The University has also successfully used its planning processes to close locations with
insufficient demand, thereby enabling reallocation of resources to higher institutional priorities.
Examples of former off-campus locations include Abingdon Senior High School and the Sherrard
Community School District.
8. How does the institution effectively oversee instruction at an additional location?
There are no differences in instructional oversight on- and off-campus. All Western Illinois
University faculty members are responsible for the curriculum and resident to an academic unit
(school or department). Academic units are responsible for faculty appointment, promotion, and
tenure. The University Professionals of Illinois-Western Illinois University (contractual) Agreement
indicates that teaching is the primary duty of faculty. Each academic unit has published criteria,
describing the standards, materials, methods, and procedures used in faculty evaluation, retention,
tenure, and promotion decisions. The Agreement also requires academic units to administer student
evaluations in all courses, with data used in retention, tenure, and promotion decisions.
Institutional Staffing and Faculty Support
9. What evidence demonstrates that the institution has appropriately qualified and sufficient staff and
faculty in place for the location?
The vast majority of fall 2013 Western faculty members (91% of professors, 88% of associate
professors, and 82% of assistant professors) possess terminal degrees. Of the aforementioned group,
531 are full-time and one is part-time. There are an additional 119 full-time and 69 part-time
instructors and lecturers. Western’s full-time faculty members teach over 95 percent of the courses
offered at the University.
Teaching at Shedd Aquarium in fall 2014 (as of April 27, 2014) are:
Brian Peer, Ph.D., University of Manitoba, Associate Professor.
Dr. Peer also served as a Postdoctoral Fellow, University of California & Smithsonian
Institution. He is teaching Biology 503: Biosystem Evolution at the Shedd Aquarium. His
research interests include coevolution between avian brood parasites and their hosts;
Avian Ecology; Behavioral Ecology; Molecular Ecology; Avian Conservation. His last
two publications were:
Kuehn, M. J., B. D. Peer, and S. I. Rothstein. 2014. Variation in host response to
brood parasitism reflects evolutionary differences and not phenotypic plasticity.
Animal Behaviour 88:21-28.
Rivers, J.W., M.A. Blundell, T.M. Loughin, B.D. Peer, and S.I. Rothstein. 2013.
The exaggerated begging behaviour of an obligate avian brood parasite is shared
with a nonparasitic close relative. Animal Behaviour 86:529-536.
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Mike Romano, Ph.D., Miami University-Ohio, Professor.
Dr. Romano was selected as Western Illinois University’s 2008 Distinguished Faculty
Lecturer6. He is teaching Biology 501: Biometrics at the Shedd Aquarium. His research
interests include population genetics of amphibians and reptiles; electrophoretic variation
in the hylid frogs Hyla chrsyocells and H. versicolor; interpretation of biochemical and
chromosomal variation in the evolutionary history of plants and animals; and population
genetics of Illinois wild turkeys. His last two publications were:
Maloney, M.A., Susan T. Meiers, J. White, and Michael A. Romano. 2006.
Behavioral effects of three food enrichment items on the behavior of black
lemurs (Eulemur macaco macaco) and ringtail lemurs (Lemur catta) at the
Henson Robinson Zoo, Springfield, Illinois, U.S.A. Journal of the Applied
Animal Welfare Science 9(2):111-127.
Musser, Richard O., H.S. Kwon, S.A. Williams, C.J. White, Michael A. Romano,
Scott M. Holt, S. Bradbury, J.K. Brown, and G.W. Felton. 2005. Evidence that
caterpillar labial saliva suppresses infectivity of potential bacterial pathogens.
Archives of Insect Biochemistry & Physiology 58:138-144.
Jeanette Thomas, Ph.D., University of Minnesota, Professor.
Dr. Thomas was selected as Western Illinois University’s 2005 Distinguished Faculty
Lecturer. She is teaching Zoology7 553: Animal Behavior and Zoology 585: Animal
Training at the Shedd Aquarium. Her areas of specialization include Mammalogy with
special interest in sensory behavior, using bioacoustics as a population assessment tool,
the effects of human-made noise on animals, and behavioral enrichment of captive
animals; and her last two publications were:
Thomas, J. A. Editing Aquatic Mammals (1999-2009): the Times; they were
a changing. Aquatic Mammals. 40 (1).
2014. Stansbury A. L., Thomas J. A., Stalf C. E., Murphy L. D., Lombardi D.,
Carpenter J. and Mueller T. Behavioural Audiogram of Two Arctic Foxes
(Vulpes lagopus). Polar Biology. Online version DOI 10.1007/s00300-014-
1446-5.
Teaching at Frankiin Middle School in fall 2014 (as of April 27, 2014) is:
H. Jon Jones, Ed.D., Ball State University, Reading 588: Leadership in Reading.
Dr. Jones’ area of specialization is reading and literacy. He currently teaches reading and
literacy courses and serves as Director of the Western Illinois University Reading Center.
Dr. Jones works with a staff of graduate assistants to provide diagnostic and tutoring
services to university and public school students. He is Director of the America Reads
Challenge activities for the University. He served as a consultant for an Indiana statewide
reading and reading assessment program.
6 Western Illinois first presented an annual lecturer award in 1969 to honor an outstanding faculty member whose
professional development in research or creative activity, teaching and service to the University represent the
highest standards of the academic community. In 1998 the award was renamed the Distinguished Faculty Lecturer.
7 Graduate students in Biological Sciences may choose to select their curriculum to focus on environmental biology,
education, microbiology, plant biology, zoology, wildlife biology, or zoo and aquarium studies under the guidance
of their advisor.
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10. What evidence demonstrates the institution supports and evaluates personnel at off-campus
locations? Consider the processes in place for selecting, training, and orienting faculty at the
location.
There are no other differences in selecting, training, and orienting faculty between on- and off-
campus locations. All faculty are hired by their respective school or department. In addition to
orientation and ongoing professional mentoring at the school/department/college level, the Center for
Innovation in Teaching and Research provides professional development (workshops, webinars,
retreats, and guest speakers) on best practices in teaching, teaching with technology, and research.
All faculty members also have access to the following service units:
The Center for the Application of Information Technologies supports on-line course
development.
The Office of Sponsored Projects assists with extramural funding and compliance.
University Libraries provides library instruction, and access to collections and holdings
through synchronous, asynchronous, and courier services.
The Western Survey Research Center consults on data design and analysis.
The Quad Cities Professional Development Network, a consortium of seven regional colleges
and universities, provides training and support for instruction and scholarship.
The use of release time is not required for participation in the areas mentioned above. There are
continuing professional development opportunities available that require release time (e.g.,
sabbaticals and affirmative action internships).
Student Support
11. What evidence demonstrates that the institution effectively delivers, supports, and manages necessary
academic and student services at off-campus locations?
Response to Question #7 indicated that Western Illinois University engages in planned growth of off-
campus locations. This includes establishing and providing academic and student support services
identified in institutional and state approvals, and modified according to student concerns, discipline-
specific accreditation criteria, as well as from findings from annual assessment reports, consolidated
annual reports, program reviews, and memoranda of understanding between the University and host
location.
12. What evidence demonstrates that the institution provides students with sufficient access (in person, by
computer, by phone, etc.) to admissions, registration/student records, financial aid, and job
placement services?
Western Illinois University provides information about student and support services through
information in admissions presentations, university publications, promotional materials, website
announcements, new student orientations (in person and on-line), Student Handbooks, Undergraduate
and Graduate Catalogs, class announcements, advising sessions, faculty consultation with students,
and the Distance Learning Website (www.wiu.edu/distance_learning).
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Academic and student support services are available to students on the Web and through in-person,
phone, and fax inquiries. Contact information is available through University Directories and
University’s A to Z index located on the Macomb and Quad Cities homepages. Each campus
maintains a switchboard and all academic departments and administrative units websites display
contact information. It is part of a template required by the University.
One example of electronic student services offered at WIU is University Libraries. It provides
physical, electronic, and courier access to more than one million cataloged volumes, 1,000 current
periodicals, 24 foreign and domestic newspapers, and more than 56,000 online journals. Through
IShare Online, students have immediate access WIU collections and 56 other academic libraries in
Illinois. Students needing library and/or research assistance have real time assistance available at
www.wiu.edu/libraries/services/undergraduates.php.
Through the campus portal, students have centralized access to the most requested electronic services,
including information about University programs, courses, costs, and related policies and
requirements; pre-registration advising; application for admission; placement testing;
enrollment/registration in programs and courses; financial aid and scholarships; academic advising;
tutoring; career counseling and placement; library resources; training in information literacy;
bookstore; and technical support.
13. What evidence demonstrates that student concerns are addressed?
The Associate Provost for Undergraduate and Graduate Education, Vice President for Student
Services, and Vice President for Quad Cities and Planning are the University’s student complaint
officers. Off-campus student complaints either come directly or by referrals from WIU faculty and
staff members. These three university-designated complaint officers are responsible for maintaining
student complaint and resolution logs in accordance with Commission and Title IV expectations. A
review of the complaint logs for the last three years shows no student complaints at the Shedd
Aquarium or Franklin Middle School.
Evaluation and Assessment
14. How does the institution measure, document, and analyze student academic performance sufficiently
to maintain academic quality at a location?
All on- and off-campus students are subject to all academic policies of Western Illinois University.
These academic policies include those related to graduation, grading, course credit, student academic
progress, and academic appeal as stated in the 2013-2014 Undergraduate Catalog (wiu.edu/catalog/),
starting on page 44. Academic Guidelines and Graduate School Policies start on page 34 of the 2013-
2014 Graduate Catalog (www.wiu.edu/graduate_studies/catalog/).
As described in response to Question #15, faculty from all schools and departments complete annual
assessment reports documenting assessment results and plans. Assessment results and plans also
inform program reviews.
All academic programs reviews (with rotation discussed in response to Questions #2 and #15 and
calendar available at www.wiu.edu/provost/aprschd.php) must demonstrate how distance and
traditional delivery contributed to program enrollment targets, percent of graduates employed in the
field, alumni career advancement, graduate/employer satisfaction with the program, retention and
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graduation rates, time-to-degree completion, and percent of students involved in faculty research or
other projects.
15. How are the measures and techniques the institution uses for a location equivalent to those for
assessment and evaluation at the main campus or other locations? If there are differences, why are
these differences appropriate?
Academic programs (as described above) are reviewed in totality. Each department is one unit,
responsible for student success. The unit of analysis is the academic program and its student success.
There is no difference or separation of assessment measures and techniques.
Western Illinois University uses course and faculty evaluations, annual assessment of student learning
outcomes, general education assessment, new and existing program reviews, and discipline-specific
accreditations (where appropriate to the discipline) to assess, review, and evaluate quality in all
courses and programs. University Professionals of Illinois and Western Illinois University contractual
agreements require that students evaluate each course at the end of the term, and these evaluations are
part of the data used in faculty appointment, promotion, and tenure decisions.
In the annual assessment of all undergraduate and graduate programs, faculty define intended student
learning outcomes, collect assessment data, analyze findings, and report results and process
improvements (current or planned) to the Provost’s Office for review and response. The Student
Learning Assessment Committee, Assessment Facilitator, Associate Provost for Undergraduate and
Graduate Studies, and data provided by Institutional Research and Planning supports school and
departmental assessment efforts.
All academic programs engage in the program review process to demonstrate academic quality and
viability. When a new program is established, it is placed on a state-mandated three-year review
cycle. At the time of the three-year review, the program is continued, suspended, or eliminated. If a
program is continued, it is placed on an eight-year review cycle, unless the Office of the Provost and
Academic Vice President determines more frequent reviews are needed. In all of the University’s
assessment methods, program faculty members are responsible for the curriculum. They provide
evidence of how performance is measured, reviewed, and improved.
16. How does the institution encourage and ensure continuous improvement at a location?
WIU represents a culture of continuous process improvement, as demonstrated by the following
examples with numbers in parentheses indicating the Change Request question where additional
details can be found. WIU uses student course evaluations to inform faculty retention, promotion, and
tenure decisions (8,15). The University advances quality through assessment of student learning
outcomes (3,4,11,14,15), academic program review (2,4,11,14,15), and achieving/maintaining
Commission and discipline-specific accreditation (3,4,7,11,15).
After first engaging in feasibility studies (2,5,7) and obtaining necessary internal and external
approvals (1,2,3,7), continuous process improvement is also demonstrated by Consolidated Annual
Reports that integrate planning, budgeting, and evaluation processes (3,4,7,11) and advance
institutional and statewide strategic plan goals for higher education (1,2,3,7).
Western Illinois University also completed a special emphasis self study to strengthen distance
education as part of its 2011 reaffirmation of accreditation. The University and the students that we
serve benefited from benchmarking, adapting, and implementing national best practices in distance
learning.
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Most recently, the University was selected to participate in the first cohort of the Commission’s
Persistence and Completion Academy. One of the major institutional objectives for participation was
to learn and apply the Commission’s predictive analytic framework to better understand and enhance
student persistence and completion at off-campus locations, as well as at the Macomb and Quad
Cities Campuses.
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Attachment A
Sample Memorandum of Understanding Between Shedd Aquarium and Western Illinois University8
MEMORANDUM OF UNDERSTANDING BETWEEN
John G. Shedd Aquarium and Western Illinois University
Series of Graduate Courses
Established Fall 2013
Summary
This Memorandum of Understanding documents an agreement between John G. Shedd Aquarium (The
Aquarium) and Western Illinois University (The University) to offer a series of graduate courses (The
Courses) at The Aquarium, to be instructed by University professors.
Partnership Details
Principle Stakeholders
The Aquarium’s main contacts shall be:
Heather Schneider, Education Dept. John G. Shedd Aquarium, 1200 S. Lake Shore Drive,
Chicago, IL 60605 Tel. 312-692-3351 or [email protected] OR
Miranda Kerr, Education Dept. John G. Shedd Aquarium, 1200 S. Lake Shore Drive,
Chicago, IL 60605 Tel.312-692-3212 or [email protected].
The University’s main contacts shall be:
Dr. Jeanette Thomas, Professor Department of Biological Sciences, WIUQC, 3561 60th
St. Moline, IL 61265 Tel 309-269-9364 [email protected] OR
Dr. Charles Lydeard, Chairman Department of Biological Sciences, WIU, Room 372
Waggoner Hall, Macomb, L 61455 Tel. 309-298-2408 [email protected]
Course Scheduling, Enrollments and Cancellations
Course schedule needs should be communicated by the University to the Aquarium 6 months prior to the
start date of a class. The University should make the Aquarium aware of course cancellations 2 weeks
before a course is slated to start. Courses that do not reach the minimum enrollment level by the date
established may be cancelled by either party.
Scheduling Details
Semester Min*/Max** Enrollment Maximum Course Load***
Spring 8/20 3, three semester hour classes
Summer 8/20 1 (no evening classes)
Fall 8/20 3, three semester hour classes
*Aquarium class rosters that are below minimum enrollment will result in the cancellation of the course.
** The increase of maximum enrollment for courses that don’t utilize the CODEC system can be
negotiated.
***Only one evening class will be supported by the Aquarium during the fall and spring semesters.
During fall and spring semesters, the aquarium will host no more than 3 classes concurrently. So,
8 Signed copy will be available to Dr. Johnston during her off-campus location visit in fall 2014.
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typically the University offers one core class for the master’s degree which runs 16 weeks and 2 classes
the first 8 weeks, and then 2 classes the second 8 weeks of the semester.
Registration and Fees
Students will register and pay for tuition for the Courses through the University before classes begin. The
Aquarium will collect course fees from each student per course on-site during the first day of class.
These fees cover the cost of Aquarium Staff and a CODEC connection to the University.
Student Fees: $150 per course per student ($100 per course for an Aquarium volunteer, Aquarium
intern, Aquarium staff or Aquarium member).
o Exception: For Animal Training, Zool. 585, taught by Ken Ramirez the fee is $100 per
course per student because of no CODEC connection ($50 per course for an Aquarium
volunteer, Aquarium intern, Aquarium staff or Aquarium member).
Course Classroom
The Experience will take place in the Aquarium’s Electronic Technology Classroom (ETC) in the
Education Department. The ETC is equipped with an Internet connected via a desktop computer for each
student. Polycom distance learning system, a teacher station with a computer and an interactive
whiteboard are available. Power outlets are available for students wishing to use their personal
computers; however the Aquarium will not provide Internet service.
Responsibilities
The Aquarium will provide the following for the Courses:
Room reservations, based on room availability.
A course confirmation letter emailed out one week in advance to students enrolled at the
Aquarium, which contains information on the logistics of taking a course at the Aquarium.
Staff contact information for students to help with any room related issues.
Orientation on the utilization of the ETC and the Aquarium during the first day of each class.
Staff will collect student fees paid to the Aquarium.
Staff will open the ETC and power up the systems.
Staff contact information to aid instructors with distribution and collection of course evaluations
or exams. Aquarium Staff must be notified of needs one week in advance.
Free access to public exhibits for students for class needs during the Aquarium’s regular business
hours.
Staff contact to support and develop field trip experiences for classes wishing to explore
Aquarium exhibits meet Aquarium experts and/or partake in behind the scenes tours.
The University will provide the following for the Courses:
Schedule of courses; at least six months prior to start date.
Roster of students registered in courses; at least one week prior to start date of each semester.
o Fall 2013 – August 12
o Spring 2014 – January 6
o Summer 2014 – May 26
Instructors and curriculum for all courses.
All course materials and supplies needed.
Staff contact to aid in registration and course scheduling needs.
Instructor contacts for each course.
Technology contact for the University’s distance learning equipment.
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Marketing and Promotion
The degree programs with the University’s contact information will be posted on the Aquarium’s website
and the University’s website.
Duration of Understanding
This MOU will start the fall semester of 2013 and run through summer semester of 2014, unless both
parties decide otherwise. At the conclusion of the agreement, the MOU will be reviewed by both parties
and re-evaluated.
We agree to accept this proposal, and to make it and any subsequent revisions available to all
stakeholders, the Aquarium and the University.
____________________________________________________ __________
Dean, Sue Martinelli-Fernandez, Western Illinois University Date
____________________________________________________ __________
CFO, John G. Shedd Aquarium Date
95
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/6
Release of March 28, 2014
Executive Session Meeting Minutes
Resolution:
WHEREAS pursuant to Section 5 ILCS 120/c of the Open Meetings Act, the Board of Trustees of
Western Illinois University will eliminate the recordings of the minutes of December 14, 2012,
January 15, 2013, and March 29, 2013; and,
WHEREAS pursuant to Section 2.06(c) of the Open Meetings Act, the Board of Trustees of Western
Illinois University has reviewed the minutes of the executive session minutes of March 28, 2014,
to determine whether the need for confidentiality still exists with respect to all or part of the
minutes:
THEREFORE be it resolved that the Board of Trustees of Western Illinois University approves for
public disclosure at this time the following executive session minutes: March 28, 2014.
97
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/7
International Union of Operating Engineers Local 399
(Landscape Maintenance Unit) Contract
Resolution:
WHEREAS the Board of Trustees must approve collective bargaining agreements prior to
implementation; and,
WHEREAS an initial agreement was reached on March 6, 2014, and was ratified on April 29, 2014, by
the International Union of Operating Engineers Local 399 (Landscape Maintenance Unit):
THEREFORE be it resolved that the Board of Trustees approve the agreement as presented.
International Union of Operating Engineers Local 399 (Landscape Maintenance Unit)
An initial agreement was reached on March 6, 2014, and was ratified on April 29, 2014, for the period of
June 7, 2014 through June 30, 2017, with the International Union of Operating Engineers Local 399
(Landscape Maintenance Unit) representing approximately 14 employees.
Contractual Language
The contract contains all provisions required by law. In addition, it contains specific articles reflecting
the unique circumstances of Western Illinois University. The parties agreed to continue the benefits,
insurance, and other related matters currently in effect for employees under the Board Regulations.
Wage Settlement
The parties agreed to a salary increase equivalent to 4 percent of the unit’s March 6, 2014, salary base
with an effective date of July 1, 2014. The salary increase shall be made in accordance with the
distribution planned developed by the union and approved by the University. In addition, the parties
agreed to reopen the agreement for the purpose of negotiating wages on or about July 1, 2015 and on or
about July 1, 2016.
99
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/8
AFSCME (Building Services Unit) Memorandum of Agreement
Resolution:
WHEREAS the Board of Trustees must approve collective bargaining agreements prior to
implementation; and,
WHEREAS an agreement was reached and was ratified on May 6, 2014, by the American Federation of
State, County and Municipal Employees Local 417 (Building Services Unit):
THEREFORE be it resolved that the Board of Trustees approves the agreement as presented.
Western Illinois University and AFSCME Local 417 (Building Services Unit) jointly agree to the
following Memorandum of Agreement:
1. The “Agreement” 2010 - 2015, with the modifications identified in this MOA, will be extended from
July 1, 2014 through June 30, 2017.
2. 2010 - 2015 Wage Addendum:
The parties agree to implement as an across-the-board increase the percentage designated for each fiscal
year of the collective bargaining agreement as follows:
FY15 - 2%
FY16 – 2%
FY17 – 1%
The percentage will be applied to the final rates with the intermediate rates and initial rates maintained at
ninety-five and eighty percent of the final rates, respectively. The increase will be effective July 1 of the
designated fiscal year.
3. If an employee signs, prior to July 1, 2014, an irrevocable election agreement to retire on or before
June 30, 2015, the employee will be exempt from the wage addendum in this MOA and retain the right to
receive the wage increase provided under the prior wage addendum (2010 – 2015 Wage Addendum).
4. All “Agreement” Addendums and Articles remain unchanged except for the modifications identified in
this MOA.
101
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/9
Election of Officers of the Board for July 1, 2014-June 30, 2015
Resolution:
WHEREAS Section 35-25 of Senate Bill 241 states:
“Members of the Board shall elect annually by secret ballot from their own number a chairman
who shall preside over meetings of the Board and a secretary”; and,
WHEREAS the Board of Trustees Bylaws, Section VII.A.1., stipulates:
“The Chair, Vice Chair, and Secretary shall be elected annually by secret ballot by a majority of
the voting members of the Board then serving and shall hold office until their successors are
elected. Trustees who are elected to serve as the Chair, Vice Chair and Secretary may be elected
to those positions for one successive term, after which an intervening term must occur before re-
election to the same officer position”; and,
(History of Officers of the Board Attached)
WHEREAS the Board of Trustees at its July 25, 1997, meeting, agreed to elect officers in conjunction
with the fiscal year; and the Western Illinois University fiscal year is July 1-June 30:
THEREFORE be it resolved that those elected at the June 6, 2014 meeting of the Board of Trustees for
Chair, Vice Chair and Secretary shall serve as Officers of the Western Illinois University Board
of Trustees for July 1, 2014-June 30, 2015.
102
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES
HISTORY - OFFICERS OF THE BOARD
January 1 - June 30, 1996 Chair Gretchen Winter
Vice Chair Lorraine Epperson
Secretary Dexter Yarbrough
July 1, 1996 - June 30, 1997 Chair Gretchen Winter
Vice Chair Lorraine Epperson
Secretary Dexter Yarbrough
July 1, 1997 - June 30, 1998 Chair Lorraine Epperson
Vice Chair C. Robert Leininger
Secretary Dexter Yarbrough
Member At Large Maureen Schuering
July 1, 1998 - June 30, 1999 Chair Lorraine Epperson
Vice Chair C. Robert Leininger
Secretary Dexter Yarbrough
Member At Large Maureen Schuering
July 1, 1999 - June 30, 2000 Chair Lorraine Epperson
Vice Chair C. Robert Leininger
Secretary Dexter Yarbrough
Member At Large Maureen Schuering
July 1, 2000 - June 30, 2001 Chair Carolyn J. Ehlert
Vice Chair Dexter Yarbrough
(until 1/15/01; no Vice Chair 1/15/01-6/30/01)
Secretary J. Michael Houston
Member At Large George J. Guzzardo
July 1, 2001 - June 30, 2002 Chair Carolyn J. Ehlert
Vice Chair Zack Stamp
Secretary J. Michael Houston
July 1, 2002 - June 30, 2003 Chair Zack Stamp
Vice Chair J. Michael Houston
Secretary Dace Richardson
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July 1, 2003 - June 30, 2004 Chair Zack Stamp
(until 1/16/04)
J. Michael Houston
(1/16/04-6/30/04)
Vice Chair J. Michael Houston
(until 1/16/04/04; then became Chair)
Dace E. Richardson
(3/5/04-6/30/04)
Secretary Dace E. Richardson
(until 3/5/04; then became Vice Chair)
Trish K. Hammond
(3/5/04-6/30/04)
July 1, 2004 - June 30, 2005
Chair J. Michael Houston
Vice Chair Dace E. Richardson
Secretary William L. Epperly
July 1, 2005 - June 30, 2006
Chair J. Michael Houston
Vice Chair Dace E. Richardson
(until 11/3/05; no Vice Chair 11/4/05-6/30/06)
Secretary William L. Epperly
July 1, 2006 - June 30, 2007
Chair William L. Epperly
Vice Chair Steven L. Nelson
Secretary Robert J. Cook
July 1, 2007 - June 30, 2008
Chair William L. Epperly
Vice Chair Steven L. Nelson
Secretary Robert J. Cook (until 5/22/08)
July 1, 2008 - June 30, 2009
Chair Steven L. Nelson
Vice Chair J. Michael Houston
Secretary Donald W. “Bill” Griffin
July 1, 2009 - June 30, 2010
Chair Steven L. Nelson
Vice Chair J. Michael Houston
Secretary Donald W. “Bill” Griffin
July 1, 2010 – September 30, 2011
Chair J. Michael Houston
Vice Chair Carolyn Ehlert Fuller
Secretary William L. Epperly
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October 1, 2011 – October 24, 2011
Chair Carolyn Ehlert Fuller
Vice Chair William L. Epperly
Secretary Steven L. Nelson
October 25, 2011 – December 16, 2011
Interim Chair William L. Epperly
Vice Chair Vacant
Interim Secretary Donald W. “Bill” Griffin
December 17, 2011 – June 30, 2012
Chair William L. Epperly
Vice Chair J. Michael Houston
Secretary Donald W. “Bill” Griffin
July 1, 2012 – February 24, 2013
Chair William L. Epperly
Vice Chair Carolyn Ehlert Fuller
Secretary Donald W. “Bill” Griffin
February 25, 2013 – June 30, 2013
Chair William L. Epperly
Vice Chair Carolyn Ehlert Fuller
Acting Secretary Cathy Early
July 1, 2013 – June 30, 2014
Chair Cathy Early
Vice Chair Carolyn Ehlert Fuller
Secretary Lyneir Cole
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WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES
June 6, 2014
Resolution No. 14.6/10
Trustee Appreciation – Andre Ashmore
Resolution:
WHEREAS Mr. Andre Ashmore has admirably served the students of Western Illinois University as a
member of the Western Illinois University Board of Trustees beginning July 1, 2013 and will
continue to serve through June 30, 2014; and,
WHEREAS Mr. Ashmore conscientiously served the citizens of the State of Illinois as chair of the
Academic and Student Services Committee overseeing the establishment of FY2015 tuition, fees,
and room and board rates as well as the thorough evaluation of the student health insurance
program and,
WHEREAS Mr. Ashmore, during his tenure, witnessed the University Union renovations, the
completion of the renovation and recladding of Thompson Hall, the installation of Connexio
signage across our campus and the installation of the Grand Entrance to the Western Illinois
University Macomb campus and functioned as an active member of the Board as the Governor of
the State of Illinois released $60 Million in capital funding for the Center for the Performing Arts;
and,
WHEREAS Mr. Ashmore has served as a role model for fellow students and for student trustee peers:
THEREFORE be it resolved that the Western Illinois University Board of Trustees expresses its
heartfelt appreciation and congratulations for the invaluable service he has provided to Western
Illinois University, the Board of Trustees, and the State of Illinois as a member of the Western
Illinois University Board of Trustees from July 1, 2013 – June 30, 2014.
WESTERN ILLINOIS UNIVERSITY
BOARD OF TRUSTEES June 6, 2014
Resolution No. 14.6/11
Purchases of $500,000 or more
Resolution:
WHEREAS Western Illinois University has a need for a greenhouse; and,
WHEREAS a greenhouse supports academic excellence; and,
WHEREAS a greenhouse demonstrates a strong commitment to faculty and staff research, scholarly
activities, and grants; and,
WHEREAS a vendor will be selected in accordance with the Illinois Procurement Code and all other
applicable statues and rules:
THEREFORE be it resolved that the Board of Trustees of Western Illinois University delegates
authority to President Thomas to approve the contract to construct a greenhouse. Total cost of the
project shall not exceed $600,000.