Welcome to…RAINPresented by: the folks in RDA

with today’s emcee, Jennifer Crosby-MeurisseDate: June 21, 2012

Research Administration Information Network

Agenda

• Intros• Updates & timely information from the units:

Special Guest CTO RGC SPA RATE ORIO

Office of the VPRResearch HRTTBDCRBOExport Controls

• Q & A

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Jennifer Crosby-Meurisse

• Special Guest – Strategic Communications

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Strategic Communications

: The new OHSU intranet

https://o2.ohsu.edu

O2 live on 7/5

Amber Hollingsworth, Todd Bunce, Christina Elmore

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• CTO– Clinical Trials Office

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ISIS: Investigator Support & Integration Services

eCRIS Adoption Schedule Update

Complete implementation schedule available:

www.ohsu.edu/crms

Darlene Kitterman

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Adoption Milestone Original Schedule Leadership Proposed ChangesBig Brain training available to all users Early 10/12

Mandatory 4 Hr Classroom Training Available to KnightMid 10/12

eCRIS Go Live: Knight adopts eCRIS for all new studies (+ small pilot of ~10 Ongoing Studies)

July 1, 2012 November 5, 2012

Begin bulk upload of Knight ongoing studies January 14, 2013eCRIS optional use open to Research Community October 1, 2012 February 11, 2013 All studies submitted to IRB require eCRIS Dec - Jan 1, 2013 May 6, 2013All existing studies migrated to eCRIS June 1, 2013 November 4, 2013

June 4, 2012

eCRIS Projected Adoption Schedule

• RGC– Research Grants & Contracts

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RGC: Research Grants & Contracts

RGC Staffing Announcement

• Grants & Contracts Administrator position filled

by Lisa Belair!

Tim Rinner

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RGC: Research Grants & Contracts

Deadline Reminder

July 5 - Upcoming renewal, revision & resubmission deadline.

– July 4, Independence Day Holiday falls on the Wednesday preceding the deadline.

– Due to the holiday, 3 business day deadline for final submissions to RGC rolls one day ahead to Thursday, June 28.

– Complete submissions no later than Tuesday, July 3.

Tim Rinner

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RGC: Research Grants & Contracts

Deadline Reminder (Continued)

– Deadline: Tuesday, July 3.  This allows corrections to be made if there are errors and also accommodate for grants.gov issues that we have seen in the last few deadlines.

Tim Rinner

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RGC: Research Grants & Contracts

NIH Update

• Division of Receipt & Referral (DRR) will use eRA Commons to Communicate with Applicants & Applicant Organizations

(NOT-OD-12-108) National Institutes of Health

• Beginning May 25, 2012: DRR will be accessible to applicants & applicant organizations in new ‘Correspondence’ section of eRA Commons detailed status screen for the application. Applicants will be notified by email to check their Commons accounts.

Deb Golden-Eppelein

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RGC: Research Grants & Contracts

NIH Update (Continued)

• A major function of DRR is to determine whether applications are properly prepared and are compliant with NIH’s submission policies.  DRR will notify an applicant when:

1) additional information is required before her/his application can be assigned to a scientific review group (SRG) and NIH Institute or Center (IC) for funding consideration;

2) an applicant’s request for an IC assignment cannot be honored; or

3) it has been determined that the application does not comply with NIH policy.

Deb Golden-Eppelein

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RGC: Research Grants & Contracts

NIH Update (Continued)

• These new procedures are consistent with NIH's transition from a paper-based to an electronic system, and will also improve the consistency and timeliness of communications between NIH, investigators and institutions during the grant application process.

• In order to avoid delays in the e-notification process, it is vital that all Grantee Organizations, Principal Investigators and Individual Fellows are registered in the eRA Commons and all email addresses are checked periodically for accuracy.

 

 

Deb Golden-Eppelein

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RGC: Research Grants & Contracts

ePPQ Roll Out

July 19 - Town Hall

Demonstration and overview of ePPQ

Deb Golden-Eppelein

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• SPA– Sponsored Projects Administration

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SPA: OHSU Sponsored Projects Administration

OGA Crosswalk• Found on SPA’s webpage

• Updated to include Mission Code & Award Type

Changes to OGA Responsibilities• Updates to All Project Inquiry OHSU & All Project

Inquiry OHSU Payroll

– Added Award and Project Functionality

– Zoom To Alias, IACUC and IRB Numbers

Nancy Duncan

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SPA: OHSU Sponsored Projects Administration

Notice of Account Set-Up• Now includes Award Issue Date from Agency

– Will assist in determining correct salary cap

Thank you Department Administrators!• Each of these changes were incorporated due to your

feedback!

Nancy Duncan

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• RATE

– Research Administration Training & Education

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Enrollment now open!

July 24 – Effort Reporting

July 26 – RDA 101: Intro to Research Administration

July 26 – Salary Cap

More information at RATE online:

http://www.ohsu.edu/xd/research/administration/rate_courses.cfm

RATE: Research Administration Training & EducationMargaret Gardner

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In the works:

RATE Bridge

A place for discussions, resources, course listings, and more!

https://bridge.ohsu.edu/research/rate/SitePages/Home.aspx

RATE: Research Administration Training & EducationMargaret Gardner

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• ORIO– OHSU Research Integrity Office

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ORIO: OHSU Research Integrity Office

• Conflict of Interest in Research The compliance date for the NIH’s revised regulations is August 24, 2012.

• Resources available on our website– http://www.ohsu.edu/xd/about/services/integrity/coi/– FAQ’s – Integrity Week Town Hall Meeting slides

• July’s RAIN meeting will have updates on new electronic system (eCOI)

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Ames Elliot

ORIO: OHSU Research Integrity Office

New consent form templates – June 28• Reduced # of templates:

- Previously 5, now just 2: Clinical and nonclinical

• Instructions easier to follow

• Updated required language

(e.g. - FDA-required “clinicaltrials.gov” notice)

• HIPAA form attached, no longer combined

• New: Summary Sheet

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Ames Elliot

ORIO: OHSU Research Integrity Office

June 28 – Consent Form Writing11:30 am to 12:30 pm

MacDonald Auditorium

Wendy DoggettA well-written consent form significantly increases the efficiency of IRB review.  This brown bag session is designed to provide an overview of consent form writing. Handouts will be available to assist participants in the continuing pursuit of the well-written form.

Topics:•Templates and boilerplate language •Writing style •Organization of procedures and risks•Common corrections

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Ames Elliot

ORIO: OHSU Research Integrity Office

IRB Personnel Changes

Departures: Susan Bankowski, MS, JD

New Organizational Structure:

Arrivals: New IRB Analyst: Kaija Maggard, MS

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ChairKathryn Schuff, MD, MCR

Vice-Chair (Biomedical)

Vice-Chair (Social Behavioral) Administrative Chair Regulatory Specialist

Andrea Johnson, JD

Dana Director

Wrap Up

Q & A

Next Meeting:

July 19, 2012 9:30 – 11:30 AMSend agenda item requests to: rain@ohsu.edu

Or use the feedback form at:

http://www.ohsu.edu/xd/research/administration/rain.cfm

Everyone

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