Welcome to the first meeting of

The Practitioners’ Forum (PF)

of the

Sustainable Procurement and Operations Board (SPOB)

November 8th 2007

Victoria

A word from your Sponsor

• Why PF is here

• Governance stuff

• The sponsor

• TORs & KPIs

• Outcomes

Timelime

Cross Government Working: There is a real appetite on the part of government procurement specialists to work collaboratively and share best practice.

PMDU Report 2007

Why we need to act

Helicopter performance is already impacted by hot conditions: Each 1C rise above 24C requires 3-6 per cent more compressor power to cool

equipment to 21C[Picture: Sergeant Will Craig]

Drivers

• Public Service Agreements (PSAs) for the period from April 2008-March 2011.

• SOGE commitments• PMDU • UK Government Sustainable Procurement

Action Plan (SPAP) • HMT’s ‘Transforming Government Procurement’• Public humiliation

2000 2005 2010 2015 2020

Carbon Emissions from offices

Carbon Emissions from vehicles

Carbon neutral office estate

Energy efficiency

Waste arisings

Water consumption

Recycling

Targets

Baseline

SOGE

Increase efficiency per M2 by 30%

Reduce by 12.5% Reduce by 30%

Increase to 40%

Reduce by 25%

Reduce by 25%Reduce by 5%

Increase efficiency per M2 by 15%

Increase to 75%

Increase by 15%

Cross Government Targets

Admin car fleet average CO2 Achieve 130g/km

PMDU- Barriers

• Leadership• Governance• Data• Performance Management• Innovation and Suppliers• Cross Departmental Working• Train, support and engage staff

PMDU - Levers

• The Government is a key player in procurement with significant financial muscle it can flex.

• Significant gains can be made by systematically implementing some relatively straight forward examples of best practice in every Department.

• Cross Government Working: There is a real appetite on the part of government procurement specialists to work collaboratively and share best practice.

• Every civil servant has a role to play and hence all staff need to be engaged – the evidence is that there is a significant body of staff who want to be involved.

• There are also lessons to be learnt from the private sector, in particular, about getting every part of an organisation aligned to drive forward progress.

UK Government Sustainable Procurement Action Plan - Headlines

UK to be among the EU leaders in sustainable

procurement by 2009, to achieve a low carbon more

resource efficient public sector.

Policy PrioritiesStrengthening

Leadership

Budgeting & Accounting

Practice

Carbon emissions, energy and water

consumption, waste generation and

recycling.

Help to protect biodiversity

Do not use unsustainable or

illegal timber/ timber products

Building Capacity

Raising Standards

Market Engagement &

Capturing Innovation

Scrutiny and Reporting

NSG and CIPS

Flexible Framework and

new OGC Procurement Framework

Defra SoS Lead Minister; Cabinet

Secretary

Centre of Sustainable Procurement Excellence?

Transforming Government Procurement

Pan-Government Procurement

‘Quick-wins’ update,

extension & promotion

FCP replication

Strategic Engagement

with key sectors

Low carbon Government

suppliers

OGC

Lead

Defra will assess & report progress by:1. SDC’s assessment of SOGE Progress;2. Govt estate water use and waste to landfill, and CO2

emissions from the wider Government estate. 3. Stakeholder's perceptions of Defra (and the SDC's)

effectiveness and usefulness as champion of SD.

How TGP and OGC address this

High quality services at good value for

money and in a sustainable way• Increased capability and skills

• Pan-Gov frameworks offering sustainable solutions

• Coherent framework of procurement policy and standards,

including sustainability

• Transforming estates management, including sustainability

‘…..There is little hope that departments will meet the

hugely challenging operational targets they now

face…….Despite it green rhetoric, the government

is clearly failing to put its own house in order.

Edward Leigh MP, Chairman of the Committee of

Public Accounts

20 April 2007

Humiliation

Who’s next?

Sustainable Procurementand Operations Board (SPOB)

SPOB Chair: Ian Andrews• Strategy & Vision• Targets • Performance Management • Policy & Guidance

Governance Driving Delivery Across Whitehall

Economic DevelopmentCabinet Sub-Committee

ED (EE)

Permanent Secretaries

Management Group

Chair: Cabinet Secretary

Procurement Council(OGC Supervisory Board)

Procurement CouncilChair: HMT Perm Sec (Nick Macpherson)• Implementation of Transforming Government • Review Performance Data• Direct SPOB

Perm Sec

Perm Sec

Perm Secs

Cabinet Secretary

Defra – Secretary of State

Performance and Data Management

Sub-Group

Chair: Big 4 Champion (with support from SDC)• Reviews data, targets and trajectories • Provide scrutiny and analysis of performance feeding into the performance Management cycle• Audit and Quality assure data• Membership big 4 depts + leadership 2 + SDC

Chair: Dept. Board Lead• Action planning;•Departmental Performance;•Data collection and review.

Departmental Sustainability

or Green Groups

Practitioner’s Forum

Supporting Infrastructure

Chair: Big 4 Champion•Best practice exchange;•Self-help;•Issues resolution;•Guidance/tools evaluation.

Ultimate accountability(as per SPAP)

Delegated authority

Policy proposals& decisions

Dept perf. data & plans;Issues escalation

Jill Rutter SRO x5917 Director of Strategy and

Sustainable Development

Andy Davey x5912Programme Manager

Policy Development and ResearchMike Burbridge x6155

Richard Plant

Capacity Building and Business EngagementJohn Cole x5554 Helen Hazzledine

Programme Support OfficeScott Spencer x5940Isabella Earle x5937 Iuliiana Best x5515

Sustainable construction and OlympicsSustainable operations and procurement

EC GPP; Research projects

NSG SCS Events; CSPE Consultation;Flexible Framework Workshops; Top 200

suppliers event; low carbon suppliers sector plans; Action Sustainability; Practitioner Forum

Procurement Standards Kay Williams x6451

+ HEO

Development of new Governmentprocurement standards and associated

processes. Advice on bespoke standards

Jonathan Tillson x1192Head of Sustainable Development

Division

Board Secretariats; Comms Planning;Progress Tracking and Reporting; Risk Management;

Core Briefing; Website; Knowledge Bank; Media Handling for NAO/SDC reports

G5 SponsorJonathan Tillson

x1192

G5 SponsorDavid Rabeyx7270 8381

G5 SponsorTerence Ilott

x4455

SCPresource

Defra Sustainable Procurementand Operations Policy Programme

Tel: 0207 238 +extension

Focus on driving delivery of Defra led SPAP Commitments and

managing critical dependencies and key risks/issues

Practitioners’ Forum

• Management Board: DCLG, DWP, HMRC,

HO, LOD, MOD, MoJ

• Defra funded

• TOR & measures of success

• Case Studies, good practice

• Linking Networks

Draft

The Sustainable Procurement and Operations

Board Practitioners’ Forum (PF) will be an

active self-help network to help drive

Departments (etc.) performance to meet or

exceed the targets for sustainable operations

on the Government estate and requirements

set out in the Sustainable Procurement

Action Plan and the PMDU report

Draft

• Help drive departmental performance to achieve a ‘step-change’ in operational performance;

• identify departmental and cross-departmental challenges and identify solutions;

• share information and knowledge;

• share and create innovative solutions;

• give participants an opportunity to ask questions, make suggestions, and give feedback;

• use relevant media to capture (“bank”) information and knowledge;

• celebrate success and best practices and providing an example to the rest of the public sector and business;

• as required, provide help and assistance and advise on the feasibility and practicability of potential policies and procedures; and

• report progress to the Sustainable Procurement and Operations Board (or its sub-group) where appropriate.

Draft

OUTCOME

Cross Gov networking is taking place

Knowledge shared

Problem-solving

Practitioners are champions

Broader reach

MEASURE

Number of PF meetings

Attendance

Numbers on distribution List

Spread of organisations

Diversity of organisations

Uploads to Procurement Cupboard

Survey: other dissemination

Ideas to SPOB/sub-group

Survey: Changes made

Examples of excellence

Survey: arising activity

Links to other networks

International collaboration

What we can do – to meet the challenge

• a sustainably built and managed properties and estate, • the procurement of only verified legal and sustainable

timber;• standards higher than the common minimum standards

(quick-wins) including new cars• supply-chains that are increasingly low carbon, low

waste and water efficient, which respect biodiversity and deliver our wider sustainable development goals; and

• empirical data to demonstrate their own performance and their contribution to Government’s targets.

Linking procurement & ops

1 Central Government spends around £60 billion a year on procurement.

2 The Public Sector commissions around 40% of construction work in the UK each year.

3 One of the largest UK procurement budgets is Defence at around £17 billion each year. Defence requirements range from clothing and catering through to aircraft carriers.

4 Across the entire public sector, spending on IT is now around £14 billion each year, or 1.2% of GDP.

5 It is estimated that the public sector outsourcing market will be worth £67 billion by 2007, with the fastest growth coming from local government, the NHS and Defence.

6 The public sector spends nearly £650 million on postal services, a tenth of the UK mail market.

7 Departments are required to achieve £9 billion in sustainable efficiency gains through procurement by next year. This is equivalent to buying over 530 new schools.

8 On average an office building in the UK wastes around £6,000 each year by leaving equipment on over weekends and bank holidays.

9 80% of products are discarded after a single use.

ICT, estates & buildings, travel, commodities

Free Offers

FREE “Sustainable Procurement” workshops based around the “flexible framework”

FREE A Green Fair is to be held on 13 and 14 December 2007 Central Hall Westminister, Storey’s Gate, London SW1H 9NH to support Defra’s Act on CO2 campaign.

Thank you

Free

Timelime

PF Formed

2007

Key Activity Reporting Lines

Defra ManagementBoard

Helen Ghosh

Strategy & Evidence Group

Bill Stow

Climate GroupMike Anderson

Sustainable Procurement &

Operations Programme

Defra as LeaderProgramme

Sustainable DevelopmentProgrammeJill Rutter

Food and FarmingGroup

Andy Lebrecht

Public Sector FoodProcurement

Initiative

Finance GroupStephen Parke

Procurement & Contracts Division

Sustainable and Legal Timber

Outreach – International &

Domestic

Sustainable OPs& Procurement in Defra Family

Food-Chain Programme

Brian Harding

Natural Environment

GroupPeter Unwin

SCPProgramme

Neil Thornton

Other SDU Projects

Service Transformation

Group Andrew Burchell

Estates DivisionDomestic Climate

Change and EnergyProgramme Board

Sustainable Travel

Activity/Progress ReportsLine Management

Phil Woolas

Jeff Rooker

Joan Ruddock

Jonathan Shaw

Wider Landscape

Cabinet Committee(s)

Climate Change & Energy Strategy

Board

Domestic Climate Change and Energy Programme Board

Financial SecretarySecretary of State

for EFRA

Nick MacPherson OGC Procurement

Council

Sustainable Procurement &

Operations BoardSir Ian Andrews

SD Programme BoardBill Stow

Secretary of Statefor BERR

Sub-Group on Data SDPWGInternational ClimateChange and EnergyProgramme Board

PMDU- Barriers

• Leadership – OGC, HMT and DEFRA have key roles to play but all permanent secretaries need to provide stronger leadership on this issue.

• Governance – The current governance arrangements do not hold departments or civil servants to account.

• Data – There is an absence of sufficiently robust performance data.

• Performance Management – The performance management arrangements are insufficient to reward individuals or penalise departments. The absence of milestones make target monitoring difficult and allows individuals and departments to delay changing their behaviour.

• Innovation and Suppliers – There is a lack of incentives or flexibility for suppliers or procurers to innovate and improve performance.

• Cross Departmental Working – There is little evidence of departments working together to share best practice, or to purchase collaboratively or to share risks in adopting new approaches.

• Train, support and engage staff – There is little evidence of effective or formal training on sustainability or on sustainable procurement.

Climate Change & EnergyCARBON EMISSIONS FROM OFFICE

·   Reverse the current upward trend in carbon emissions by April 2007

·   Reduce carbon emissions by 12.5% by 2010-11, relative to 1999/2000 levels

• Reduce carbon emissions by 30% by 2020, relative to 1999/2000 levels.

CARBON EMISSIONS FROM ROAD VEHICLES

·   Reduce carbon emissions from road vehicles used for Government administrative operations by 15% by 2010/11, relative to

2005/2006 levels.

CARBON NEUTRAL

·   Central Government’s office estate to be carbon neutral by 2012.

ENERGY EFFICIENCY

·   Departments to increase their energy efficiency per m² by 15% by 2010, relative to 1999/2000 levels.

·   Departments to increase their energy efficiency per m² by 30% by 2020, relative to 1999/2000 levels.

SOGE

Sustainable Consumption & ProductionWASTE ARISINGS

·   Departments to reduce their waste arisings by 5% by 2010, relative to 2004/2005 levels.

·  Departments to reduce their waste arisings by 25% by 2020, relative to 2004/2005 levels

RECYCLING

·  Departments to increase their recycling figures to 40% of their waste arisings by 2010.

·   Departments to increase their recycling figures to 75% of their waste arisings by 2020.

Natural Resource ProtectionBIODIVERSITY

·  Departments to meet or exceed the aim of having 95% of Sites of Special Scientific Interest (SSSI’s) in sole ownership or control

in target condition by 2010.

WATER CONSUMPTION

·     Reduce water consumption by 25% on the office and non-office estate by 2020, relative to 2004/2005 levels.

·     Reduce water consumption to an average of 3m3 per person/year for all new office builds or major office refurbishments.

SOGE

Government to Mandate·   Departments to adopt The Carbon Trust’s Carbon Management Programme – involves the proactive management to the risks

and opportunities relating to climate change mitigation.

·   The application of BRE's Environmental Assessment Method (BREEAM) excellent standards, or equivalent, to all new builds and

major refurbishments.

·   Accepted elements from the Sustainable Procurement Task Force National Action Plan.

·   OGC’s Property Benchmarking Scheme – aimed at improving the efficiency and effectiveness of corporate estate management.

·   All Departments to have Environmental Management Systems based, or modelled upon, a recognised system.

·   Data collection and reporting – identification of core data to be reported against the new targets.

·   All Departments to encourage staff to take an active role in volunteering in the community.

·   All Departments to conduct sustainability appraisals of office relocations.

Existing Sustainable Operational Commitments (to continue until completion)

·   Departments to source at least 10% of electricity from renewables (March 2008)

·   Departments to source at least 15% of electricity from Combined Heat and Power (2010)

·   The above sustainable operational targets to apply for the reporting period April 2006 – March 2007.

SOGE