welcome to emco qatar · design & development procedure no: qhse/dd-16 page no. 2 of 7 issued...

PROCEDURE

FOR DESIGN AND DEVELOPMENT

QHSE/DD-16

EMCO P.O. BOX : 24125 - DOHA - QATAR.

Telephone : 44359181 - Fax 44359188 - E-Mail : [email protected] ISSUE NO : TWO REV. 0 DATE : 25/03/2014

mailto:[email protected]

Design & Development Procedure No: QHSE/DD-16

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G.M

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Issue Date: 25.03.2014

1. Objective

To apply design control to design built jobs as per ISO 9001-2008 international standard requirements.

2. Scope

All design built jobs undertaken by EMCO & Design outsourced by EMCO/ Subcontractor and executed by EMCO employing: Civil design calculations / Heat load calculation / Selection of equipment / Duct designing / chilled water piping design, etc.

3. Responsibility

Concerned Departmental Managers 4. Reference

ISO 9001 – 2008 Clause: 7.3 Forms - QF/DC-01 - QF/DC-02 - QF/DC-03 - QF/DC-04 - QF/DC-05

5. Description

Refer flow diagram for details

6. Definition of Terms GM General Manager DPM Departmental Manager PM Project Manager MR Management Representative PE Project Engineer SE Site Engineer DE Design Engineer QHSE Quality Health Safety & Environment


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7. Records Retained by Retention Period

a. Design Input & Output Record DPM / DE 2 Years b. Designer Skill Matrix DPM / DE 2 Years

c. Design Facilities DPM / DE 2 Years

d. Design Review DPM / DE 2 Years

e. Designer Change Control Record DPM / DE 2 Years

f. Design Verification Record DPM / DE 2 Years

8. Distribution List

a. GM & ADM b. All Core Committee Members c. Departmental Mangers d. Project Managers / Project Engineers NOTE : Detailed list shall be available with the MR


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Flow Diagram Activity Responsibility

Receipt of Job details / scope of work Technical document

DPM /PM/ DE

Identify and document skill matrix & available design facilities as per formats QF/DC-01 & QF/DC-02

DPM/PM/DE

Is it design built Job?

DPM/PM/DE

Go to step 5.9 if the design is provided by client.

Identify and record design inputs as needed to do the design (refer format QF/DC-03)

DPM/PM/ DE

Plan the design activities as per project schedule

DPM/PM/ DE

Co-ordinate with client/concerned personnel & obtain the missing details

DPM/PM

Are identified design inputs complete & adequate?

DPM/PM/ DE

Do the design activities as planned if the design facility available with us or outsourced to subcontract to approved designing agents.

DPM/PM/ DE

NO

Start

5.4

5.5

5.6

5.1

5.2

5.3

A

5.3.1

NO

YES

5.8

5.7

YES


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Conduct design reviews as planned and record details as per format QF/DC-03

DPM/PM/ DE

Verify whether design out puts are in line with design input requirements (refer format QF/DC-04 & Note-1*)

DPM/PM/ DE

Clarify or do appropriate design changes

DE

Is it Okay?

DPM/PM/ DE

Evaluate the designed product/design element for its ability to fulfil the intended use of the product / purpose

DPM/PM

Is it Okay?

DPM/PM/ DE

Issue the revised design documents to the concerned personnel.

DPM/PM/ DE

Receipt of request for design changes from customer / consultant / in-house (if any)

DPM/PM/ DE

YES

YES

B

5.9

5.12

5.16

A

5.10

NO

5.13

5.15

5.11

5.14

NO


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Note-1: All the Design to be validated by Inspection & Test plan or Commissioning reports and necessary supporting documents to be attached along with the QF/DC-04 after validation.


Review the nature of changes and its impact on product, cost, delivery, etc.

DPM /PM/ DE

Request for concessions / approval from the concerned personnel as appropriate

DPM /PM/ DE

Is it acceptable?

DPM /PM/ DE

Do the design changes and record details as per format QF/DC-05

DE

Communicate the changes done to the relevant personnel.

DPM /PM/ DE

B

NO

5.17

5.18

5.20

5.19

YES

End

5.21


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AMENDMENT RECORD SHEET

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PROCEDURE

FOR COMMUNICATION CONSULTATION &

PARTICIPATION QHSE/CCP-17




Communication Consultation & Participation

Procedure No: QHSE/CCP-17

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1. Objective To control the incoming mail, out going mail and Internal Memo.

2. Scope

- All incoming mails (Letter Head, Faxes, Invoices etc), Outgoing mails, Emails (Internal & External).

3. Responsibility Document Controller / Dept Secretary / Receptionist.

4. Reference

ISO 9001:2008 Clause 5.5.3 & 7.2.3 ISO 14001:2004 Clause 4.4.3 OHSAS 18001:2007 Clause 4.4.3

5. Description

Refer flow diagram for details

6. Definition of Terms

GM General Manager PE Project Engineer ADM Assistant Divisional Manager SE Site Engineer DPM Dept. Manager PM Project Manager MR Management Representative AO Admin Officer

RECP Receptionist DC Document Controller QHSE Quality Health Safety & Environment SEC Secretary

7. Registers a) Fax Register b) Email Register c) Letter Register

8. Work Instructions

WI/FINST-01 – Work Instruction for Filing records

9. Records Retained by Retention Period

a. Incoming mail ( General) Dept Secretary Ongoing b. Out Going Dept Secretary Ongoing c. Invoices Accounts Dept Five Years d. Job Correspondence. Dept Sec / Record Room Five Years



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10. Distribution list of procedures a. GM and ADM b. All core committee Members c. Department Manager, Project Manager, Project Engineers, Site Engineers, etc. d. Document Controller, Secretaries. Note: Detailed list is available with the MR.



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5.1.4

Incoming Letters & Faxes

5.1.1 DC/ RECP

Forward to GM SEC,If urgent send copy to concerned Dept Manager as advance copy. All quotation copy to be directly forwarded to the Dept. Manager/ Purchase.

5.1.2


GM SEC to review and forward to GM *(Refer Note)/ Concerned ADM / Dept Managers / Project Manager for action / Information. Complains from client copy to be marked to MR (QHSE)

ADM /Dept Managers / Project Managers to review, discuss with GM if required and take appropriate action and forward to Dept Secretary.

Dept Secretary to file in Relevant File, etc. Refer WI/FINST-01 – Work Instruction for Filing records

5.1.3

Once in one year files to be disposed to be reviewed and approved by GM. Dept. Manager will review the file list and relocate files to Storing area / Record Office. Before forwarding to record office, Secretary of GM will allot a storing area allot file reference number for each file.

5.1.5

GM

ADM / DPM / PM

SEC

SEC to DPM

Start

5.0 Incoming letters will be received through system by Document Controller/Receptionist. DC/ RECP

* Note -1 All client faxes/new enquiry customer complaint to be routed through GM

A



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Receptionist to receive the invoices put Received seal with Date and enter Sr. No on the invoice and make EMPUROR

RECP

5.2.2 RECP

End of each working day, create report of received invoices from EMPUROR system and forward the invoices along with entry printout to purchase dept and take acknowledgement.File the Acknowldgement.

5.2.3


Purchase Dept to Process the invoice, get necessary approvals, and make relevant system entries and forward the invoices to Accounts Dept for processing.

Accounts Dept to make System entries, Verify and process for cheques payment based on ageing and GM Approval.

5.2.4

Purchase Dept

Accounts Dept

Accounts Dept

A

Prepare the cheque and forward the Cheques to Reception. Take Acknowledgement.

Invoices & Payments

5.2.6

Reception to inform the Vendors / Sub Contractors about the Cheques and issue the same against valid Receipts from the concern vendors/ Sub Contractors and make system entry. Forward the Receipts to Accounts Dept for Record.

RECP

B

5.2.1

5.2.5



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Incoming emails will be received by GM / ADM /Dept Managers /Project Managers/Admin Officer / Dept Secretaries/ Document Controller

GM /ADM /DM / PM /AO

SEC / DC

Review the contents, Take actions and store copy of relevant mails and delete unwanted mails.

5.3.3


Mail Received by ADM/ Dept Managers/ Project Managers / DC forward a copy to GM wherever required.

Refer to 5.1.2 to 5.1.55.3.4

ADM / DM / PM / SEC / DC

B External Incoming E Mails

C

5.3.2

5.3.1



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5.4.2

Incoming mails from all employees will be received by Admin Offices and will assign a serial control No.Suggestion and near miss cards will be forwarded to Management Representative (MR- QHSE)

AO

Admin Officer to discuss the matter with Dept Managers / GM for action.

5.4.3


Record the action taken in the system entry.

All grievances from employees to be disposed with in 15 working days wherever possible.5.4.4

AO

Other

C Internal Incoming Letters / Faxes / E-mails.

D

5.4.1

GM /ADM /DM / PM /AO

AO

5.4.5

5.4.6

Suggestion/ near missCards Refer to 5.4.5

On Receiving of Suggestion & Near miss cards send a acknowledge to the concerned employee.

Forward the Suggestion & Near Miss received to the suggestion review committee.Committee to review and choose the best four number of suggestion / nearmiss & nominate one for the man of the month award. Forward an implementation plan to GM for approvals and implement of the same. MR to brief the Management core committee of the status of suggestion cards implementation.

MR

MR / Committee



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5.5.1

Outgoing mail will be typed by the concerned secretaries as directed by GM, ADM, Dept Managers & Project Managers. on letter head, Fax format or on E Mail. All communication to Contract Dept. of oil companies, Govt. departments, etc. to be approved by GM.

SEC

After typing, enter the concerned mail details on letter head, Fax or E Mail register in the G Drive. Any order issued to vendors or subcontractors to be entered in the G drive control sheet register for written orders till a formal LPO/WSO is issued. All LOA/LOI to follow reference number as per annexure -B

5.5.3


Generated Nos from the G Drive register to be entered as Ref No on the letterhead /Fax Format or E Mail as per Annexure A & B.

Send the letter to the Client/Vender/ Subcontractor and take a acknowledgement for important communication and file in respective file. In case of fax format, Fax the mail and Enter the date and file in respective File. In case of E Mails, Hard copy may be filed in the respective file.Refer WI/FINST-01 – Work Instruction for Filing records

5.5.4

SEC

D Out Going Letter Head Mail , Faxes & E Mail

End

5.5.2

SEC



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Out Going Mail/Letter Registration No ---- Annexure - AOut Going Mail/Letter Registration No ---- Annexure - A

Job No. Dept Code # Register No

Unique No for Letter Head, Fax, E Mail and confirm order.Generated through Concerned Register in the GDrive for outgoing mail

Identification of Dept. of EMCO

Identification of Job

Example : 6301 / ASR / 1013



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Job No.Dept Code

# Type WSO No. Year

Letter of award --Annexure - BLetter of award --Annexure - B

Year

WSO Number

LOA/LOI

Department

Job Number

Example: 22001/ASR/LOA/100465/2013



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PROCEDURE

FOR QHSE INSPECTION

QHSE/INS-18


Telephone : 44359181 - Fax 44359188 - E-Mail : [email protected] ISSUE NO : TWO REV.0 DATE : 25/03/2014


QHSE Inspection

Procedure No:QHSE/INS-18

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Table of Contents 1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Procedures ....................................................................................... 2 3.1 Scaffolding: ..................................................................................... 2 3.2 Ladder: ........................................................................................... 3 3.3 Portable Power Tools: ........................................................................ 3 3.4 Construction Equipment/Machinery: .................................................... 3 3.5 Measuring Instruments: .................................................................... 4 3.6 Materials/Equipments ........................................................................ 4 3.7 Workplace/Camps ............................................................................. 5 3.8 Lifting Equipment & Accessories ......................................................... 5 3.9 Special Inspection ............................................................................. 5 3.10 Environmental Inspection .................................................................. 6 3.11 Authorization for Inspection .............................................................. 6 4.0 Responsibility and Authority ............................................................... 6 5.0 Reference ........................................................................................ 7 6.0 Documents and Records .................................................................... 7

1.0 Purpose The purpose of this procedure is to establish and maintain a system to

carry out inspection of work place, accommodations, warehouses, equipments and accessories is to decide whether adequate environmental protection controls are implemented and all aspects and impacts and also it would continue to work safely until the next inspection or if it requires repairs/ maintenance.

2.0 Scope This procedure shall be applicable to all the facilities, equipments and

accessories EMCO Qatar, subcontractor or hired equipments and accessories as well.

3.0 Procedures

3.1 Scaffolding: 3.1.1 All mobile scaffoldings in use shall be inspected every

week, based on the checklist SF/CH-01. 3.1.2 Components of all the permanent scaffoldings shall be

inspected for defects, based on the checklist SF/CH-02, on a monthly basis. These scaffolds shall also be inspected for its stability and other characteristics, immediately on erection, and every month based on the same checklist.

3.1.3 If the above scaffolding remain in use for more than a week, shall be inspected and updated scaff tag on weekly basis.

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3.1.4 Any defect noticed during inspection shall be reported to the MR in order to decide the course of corrective and preventive measures to be taken. In any case, if the inspector decides to send the scaffolding for repair and does not approve it for further use, it shall be final.

3.2 Ladder: 3.2.1 All types of portable ladders shall be registered and

provided with an identification number. All types of portable ladders shall be inspected every month based on the checklist SF/CH-03. Defective ladders, found during inspection, shall, immediately, be removed from service, tagged “Do Not Use” to that effect and returned to the worksite only after repair.

3.2.2 Any defect noticed during inspection shall be reported to the MR in order to decide the course of corrective and preventive measures to be taken. In any case, if the inspector decides to send the ladder for repair and does not approve it for further use, it shall be final.

3.3 Portable Power Tools: 3.3.1 An identified electrician, at the respective location, shall

inspect all power tools, every month. Inspections shall be done based on the checklist SF/CH-04.

3.3.2 Any defect noticed during inspection shall be reported to the MR in order to decide the course of corrective and preventive measures to be taken. In any case, if the inspector decides to send the power tool for repair and does not approve it for further use, it shall be final.

3.4 Construction Equipment/Machinery:

3.4.1 An identified mechanic at the respective work site will inspect following construction machinery based on the respective checklists every fortnight.

Shovel Compactors (Plate/Roller)

JCB Mixer Machine

Mobile Crane/Tower Crane Cradle

Compressor Circular saw machine

Jack Hammer Wood planners

Dumper Bar Cutting machine

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Forklift Truck Bar Bending machine

Generator 3.4.2 If any of the equipment was found to be unsafe or

defective during the inspection, it shall be taken out of service immediately. Workshop in charge is responsible for monitoring the inspection of construction machinery.

3.4.3 Trained and identified persons shall carry out all inspections mentioned above. During the inspection, if they find any deficiency or defect in the equipment, they shall review the same during the next inspection, if not before.

3.5 Measuring Instruments: 3.5.1 All instruments used to monitor and measure safe working

conditions, such as noise monitors, clamp meter, gauge manifolds, pressure regulators, testers etc shall be calibrated periodically and shall be in good working condition. Reference shall be made to the existing calibration procedures available in the company’s quality management system.

3.6 Materials/Equipments 3.6.1 All new materials, machinery, tools etc, which has

implication to HSE performance shall be inspected at the receiving end by the engineer-in-charge/store in charge of the place or his designated representative to ensure whether it is safe to use. In case of any doubts, they should consult either MR or any HSE officers immediately. LPO copy shall be sent along with the dispatch advice to facilitate the sites to inspect the materials according to the specifications. Paint containers shall be checked visually to ensure that there is no leakage at the time of receiving from supplier.

3.6.2 Toolboxes of technicians shall be inspected once in three months by their respective supervisor/ foreman. They shall specifically look for damaged tips, broken / damaged handles, mushroomed heads, make-shift hand tools and unwanted materials during the inspection.

3.6.3 Fire extinguishers and first aid boxes shall be inspected by competent person once in a month. Inspection tags or stickers shall be fixed on the same after the inspection.

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3.6.4 Paints and other chemical containers shall be inspected visually for any damage / leakage at the time of arrival at store. Damage/leaks container shall be returned to the supplier. Paints and other chemical shall be stored separately from other materials.

3.7 Workplace/Camps

3.7.1 Respective person in charge of all the sites is responsible to carry out the work place inspection based on checklist A1 every month. These inspection reports shall be sent to the respective Service Managers within 24 hours of the inspection and the action taken report shall be sent within 3 working days.

3.7.2 Company accommodations shall be inspected on monthly basis by using A-2 Inspection check list by the camp administrative. Inspection report shall be sent to Administrative Officer for the verification of any issues or concerns raised during inspection, shall be rectify within stipulated time. Effectiveness of these inspections shall be verified during internal audit.

3.7.3 Electrical inspections shall be carried out by competent person for all company accommodations, offices, stores and workshop quarterly.

3.8 Lifting Equipment & Accessories

3.8.1 All the lifting equipments (crane, man-lift, boom truck, forklift, hoist, chain block, etc) shall be inspected by third party once in a year.

3.8.2 All the lifting gears, shackles, safety harness, belts, etc. shall be inspected by third party on every six month.

3.8.3 No lifting equipments and accessories allowed using unless having valid third party certificates.

3.9 Special Inspection

3.9.1 MR or any of the core committee members may decide to get any specialized inspection of particular equipment or a particular location at any point in time due any specific reason. They can assign any suitable person for this purpose and the inspection reports shall be sent to the person initiated the move and to the GM and MR.

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3.10 Environmental Inspection

3.10.1 Environmental inspection shall be carried out by the HSE Officer on a monthly basis to ensure that all environmental controls are effectively implemented. Any deviation noticed during the inspection shall be reported to the MR in order to decide the course of corrective and preventive measures to be taken

3.11 Authorization for Inspection

3.10.1 Inspection of tools and equipments shall be carried out by authorized person only.

4.0 Responsibility and Authority 4.1 Person in charge at site shall be responsible to identify competent

person who can carry out the inspection. List of the identified person shall be forwarded to MR/HR to arrange necessary authorization training (Equipment Inspection).

4.2 Management Representative shall be responsible for conducting training, competency test and issuance of authorization card to those employees who have scored minimum 50% in the competency test. Re-training shall be arranged for the employees who have scored below 50%.

4.3 Person in charge at site shall verify all the checklists of tools and equipments been inspected by the authorized persons.

4.4 Person in charge at site shall be responsible for ensuring that equipments are being serviced periodically and maintained in good working order at all times at the site.

4.5 Person in charge at the site shall be responsible for carrying out A-1 workplace inspection on monthly basis. During inspection he shall verify at least two legal/ contractual requirements also.

4.6 Department manager shall be responsible for verifying the A-1 workplace inspection check list during his visit to respective sites.

4.7 Camp administrative shall be responsible for carrying out A-2 Inspection check list on monthly basis.

4.8 Administrative Officer shall be responsible for verifying A-2 inspection check list been inspection by camp administrative during his visit to camps.

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5.0 Reference

5.1 ISO 9001:2004, Clause 7.1

5.2 ISO 14001:2004, Clause 4.4.6

5.3 OHSAS 18001:2007, Clause 4.4.6

6.0 Documents and Records

6.1 Annual inspection plan

6.2 Inspection check lists of tools/Equipments

6.3 A-1 & A-2 Checklists

6.4 Third party certificates of lifting equipments & accessories

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HAZARD IDENTIFICATION AND

RISK ASSESSMENT QHSE/HIRA-19




Hazard Identification and Risk Assessment

Procedure No: QHSE/HIRA-19

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Table of Contents 1.0 Purpose ............................................................................................ 2 2.0 Scope ............................................................................................... 2 3.0 Procedure ......................................................................................... 2 4.0 Responsibility and Authority ................................................................ 6 5.0 Reference ......................................................................................... 6 6.0 Documents and Records ..................................................................... 6

1.0 Purpose This procedure defines the mechanism to provide a systematic and objective

approach in assessing hazards and their associated risks to ensure the health and safety of workers in every aspect related to their work.

2.0 Scope This procedure shall be applicable to all activities including routine and non-

routine activities, activities of all personnel having access to work sites (including subcontractors and visitors) and facilities at the work place, whether provided by the company or others.

3.0 Procedure

3.1 Risk assessment is a continuous operation and hence, a permanent Committee shall be formed to finalize the risk assessments for all the activities in EMCO and to monitor and review the appropriateness and adequacy of the same, periodically.

3.2 The Committee shall consist of experts from A/C, Electrical, Civil, Safety and any other specialization found appropriate. The committee shall have not less than 4 and not more than 10 members. All the committee members should be technically qualified and possess at least five years of work experience in their respective field. They shall also undergo training on how to identify hazards, assessment procedures and the control measures to be considered.

3.3 After the risk assessments are complete and approved by the Committee, it shall be circulated, to all employees, during toolbox talks and the feedback so obtained shall be communicated to the MR for necessary updation, if found appropriate.



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3.4 All site engineers shall refer to the risk assessment sheets, before taking up any new activity. If the said activity is not covered under any of the existing risk assessment sheets, they shall notify the MR immediately, who, in turn, shall refer it to a Committee member, who is an expert in the field. On obtaining the risk assessment from the said member, the opinion of the HSE Officer/ Manager shall also be taken, before circulating the same to all sites, for obtaining feedback from the field.

3.5 While identifying hazards, the following shall be considered: 1. Electrical hazards 2. Work equipment hazards 3. Pressurized system hazards 4. Harmful substance hazards 5. Noise/ vibration 6. Mechanical and manual handling hazards 7. Storage hazards 8. Environmental hazards 9. Access and egress at the place of work 10.Fire hazards 11.Working at height 12.Hazard to non-employees 13.Available control measures

3.6 Risk assessment is based on two factors, viz., the severity and the

frequency of the hazard. Severity of the hazard shall be quantified, based on the following scale. Severity Description Rating Remarks Negligible 1 Injury requires only first aid Minor 2 Requiring external medical treatment but

the injured returns to work either on the same day or the next working day.

Reportable 3 Injured is not able to return to the work on the next working day

Major 4 Injured is not able to return to the work for the third working day after the accident

Fatality 5 Incident results in the person’s Death Multi-fatal 6 Incident results in the Death of multiple

persons



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3.7 Probability Probability of the hazard is decided based on the following criteria: Percentage of the time involved in the sub-activity, which gives rise to the said hazard in the activity taken for risk assessment. Description Rating Remarks Very rare 1 5% exposure Remote 2 10% exposure Occasional 3 25% exposure Regular 4 50% exposure Frequent 5 75% exposure Almost certain 6 100% exposure

3.8 Based on the data generated through the implementation of first aid reports, accident/ incident reports, Near miss/ Suggestion card, Safety violation slips etc, these probabilities shall be changed over to probability of this hazard resulting in accident/incident vis-à-vis man-hours/ man-days of exposure. Ultimately, the following probability rates are to be used, after generation of considerable amount of data:

Description Rating Remarks Occurrence/ exposure

Very rare 1 1/1000000 Remote 2 1/100000 Occasional 3 1/10000 Regular 4 1/1000 Frequent 5 1/100 Almost certain 6 1/10

Multiplying the severity and the frequency of the said hazard shall be the Net Risk Rating for the particular hazard. These ratings are arrived at first, with an assumption that there is no control measure in place.

The residual risk shall be arrived at, considering the control measures suggested in the risk assessment sheets. Risk rating shall be minimized by: • Reducing the number of persons affected by the hazard • Reducing the severity of the injury likely to be caused by the

hazard and • Reducing the likelihood of the injury occurring.



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3.9 The hierarchical process of implementing control measures would be: • Eliminate the risk by removing the hazard • Substitute the process with one that poses lesser risk • Control the risk at source • Devise safe systems of work • Provide adequate instruction and training • Ensure adequate supervision • Provide suitable personal protective appliances

3.10 The residual risk, after implementing the control measures, shall be maintained as low as reasonably practical. The Management shall, periodically, decide and assign guidelines for the fixation of acceptable risk levels.

Risk Rating Risk Level

Action

1 - 7 Low Ensure that the control measures are maintained.

8 - 16 Medium Maintain control measures. Ensure that training, supervision and the emergency response plans are in place.

17 - 36 High Stop the activity and introduce additional controls as well as management programs to reduce the risk level.

3.11 The risk assessments shall be reviewed every time there is an accident / near miss or any complaint from anybody about that particular activity or from the findings of the safety audit. The MR shall regularize this review based on the above.

3.12 Whenever new materials are introduced, new machinery purchased for an existing/new activity, either the said risk assessment shall be reviewed or a new assessment shall be made. The Purchase department shall inform the MR regarding such occasions and the MR shall take the necessary action.

3.13 If the severity rating of an activity is at 5 or 6, even after control measures have been put in place, (i.e. the residual risk) the said activity shall be categorized as “Critical activity”. For any of the hazards, if the exposure remains unaltered but the severity is reduced by usage of PPE, such hazards also shall be categorized as “critical”. These hazards, identified as “critical” in the risk assessment process, shall be taken up for risk reduction. These shall be listed separately as HSE programs.



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3.14 At the start of a new contract, after the scope of work has been thoroughly reviewed, a complete list of activities (routine and non-routine) likely to be involved shall be listed out and related risk assessment sheets (if already available) shall be obtained from the MR. If the risk assessment is not available for any of the activities, the MR shall consult the committee members for further action. All such risk assessments shall be available with the engineer/ supervisor of the contract. The available risk assessment shall be reviewed, during the mobilization stage as well as prior to the subject activity, in order to include the hazards/controls that are specific to the location/job. Before signing of contract, SF/FR12 shall be filled in conformance with the above.

4.0 Responsibility and Authority

4.1 Management representative shall be responsible for arranging risk assessment committee meeting to review the risk assessment once in year or as and when required.

4.2 Management representative shall be responsible for maintaining, updating and circulating the new/revise risk assessment to all concerned.

4.3 All the sites in charge shall be responsible for identifying activity/ new activity for which risk assessment sheet is not available before start of a new contract and they shall notify to management representative immediately for further action.

4.4 Purchase executive shall be responsible for notifying management representative whenever new materials introduced or new equipment/machineries purchased for which either said risk assessment shall be reviewed or new risk assessment shall be prepared.

5.0 Reference

5.1 OHSAS 18001:2007, 4.3.1 Hazard identification, risk assessment and determine control measures


6.1 Risk assessment sheet (SF/FR-08)



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PROCEDURE

FOR ENVIRONMENTAL ASPECT / IMPACT IDENTIFICATION AND SIGNIFICANCE

EVALUATION QHSE/EAIA-20




Environmental Aspects / Impacts Identification and significance

Evaluation

Procedure No: QHSE/EAIA-20

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Table of Contents 1.0 Purpose .......................................................................................... 2 2.0 Scope ............................................................................................. 2 3.0 Definitions ...................................................................................... 2

3.1 Environment. ........................................................................... 2 3.2 Environmental Aspects. ............................................................. 2 3.3 Environmental Aspects Type ...................................................... 3 3.4 Significant Environmental Aspects. ............................................. 3 3.5 Environmental Impact . ............................................................. 3

4.0 Procedure ....................................................................................... 3 4.1 Initial Environmental Review ...................................................... 3 4.2 Identification of Environmental Aspects and Impacts .................... 4 4.3 Methodology for Environmental Aspect & Impact Assessment ........ 4 4.3.1Area (Activity under consideration). ............................................ 4 4.3.2Aspect .................................................................................... 5 4.3.3Impact .................................................................................... 5 4.3.4Determination of Significance Aspect .......................................... 5 4.3.5Selection of Significant Aspect/Impact ........................................ 6

5.0 Responsibility and authority .............................................................. 7 6.0 Reference ....................................................................................... 7 7.0 Documents and Records ................................................................... 7

1.0 Purpose

This procedure defines the mechanism for the identification and significance evaluation of the environmental aspects, in order to determine those aspects which have actual or potential significant impacts upon the environment.

2.0 Scope

This procedure shall be applicable to all the departments of EMCO as well as subcontractor working under control of EMCO, and the processes, which are interacting with the Environment.

3.0 Definitions

3.1 Environment: Surroundings in which an organization operates, including

air, water, land, soil, natural resources, flora, fauna, humans and their interaction.

3.2 Environmental Aspects: Those elements or processes of EMCO

activities, products or services which can interact with the environment.


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3.3 Environmental Aspects Type: The circumstances describe the occurrence of environmental aspect as follows; • Normal- occur during normal activities including all day/ night

activities • Abnormal- occur during abnormal situation such as start up & shut

down and maintenance periods, extreme weather conditions etc. • Emergency – aspect that would constitute an emergency situation

means possess immediate threat to the environment and therefore it is neither normal nor abnormal.

• Accident- aspect that result as an occurrence of accidents

3.4 Significant Environmental Aspects: Those aspects that have or can

have significant impact on the environment.

3.5 Environmental Impact: Any change to the environment, whether

adverse or beneficial, wholly or partially resulting from any EMCO’s environmental aspects.

4.0 Procedure

A detailed list of activities shall be prepared by Management Representative. Those activities having impact on the environment i.e. on air, water, land, and natural resources etc is screened for environment impacts through a defined identification system. Activities, products and services may be grouped together so that those with similar characteristics can be evaluated concurrently.

4.1 Initial Environmental Review A core committee team from the interacting department shall be formed to carry out the initial environmental review as well as the environmental aspects and impacts assessment This team shall prepare a master list of activities from the environmental point of view for all concerned departments

4.1.1 An Initial Environmental Review (IER) is conducted to assess the

current position with regard to environment. The review shall cover the following key areas where applicable;

4.1.1.1 Identification of environmental aspect including those associated with normal operating conditions, abnormal conditions including start up & shut down and emergency situations.

4.1.1.2 Identification of applicable legal requirements.

4.1.1.3 Examination of existing environmental management practices and procedures.

4.1.1.4 Evaluation of previous emergency situations and accidents

4.1.1.5 Evaluation of performance compared with applicable internal criteria, external standards, regulations, codes of practice and sets principles and guidelines

4.1.2 Information shall be gathered through the following sources

4.1.2.1 Document review


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4.1.2.2 Site assessment

4.1.2.3 Interaction with personnel

The results of the initial environmental review shall be used in setting the scope of Environmental Management System as a base for environmental aspects and impacts identification and also in setting of Environmental Objectives, Targets and Programs

4.2 Identification of Environmental Aspects and Impacts

4.2.1 While identifying the aspects, due consideration shall be given to the processes involved in the maintenance project execution, practices or activities of sub-contractors and suppliers, transportation and waste management.

4.2.2 EMCO shall identify all the processes from start up of projects till the

completion and also the aspects in these processes that have got an interaction with the environment

4.2.3 A core committee shall identify the specific environmental aspects including, but not necessarily be limited to the following; • Air Emissions, if any • Liquid & Solid Wastes, if any • Land Contamination • Use of Raw Materials and Resources • Natural Environment • Waste Water Discharge, if any • Energy Usage • Water Usage

4.2.4 The impact of the identified aspects during normal conditions, abnormal conditions, emergency situations, their potential/future and indirect impacts to be analyzed and recorded in the Aspects & Impacts Register (SF/FR-8A)

4.2.5 List of aspects shall be maintained by Management Representative (MR) and shall be reviewed by the core committee as and when new processes and new regulations are introduced to identify any new aspects that are to be added and any old aspects that are to be deleted. Such needs for the revision shall be highlighted to core committee members by the concerned HSE Officer of the Project Manager.

4.3 Methodology for Environmental Aspect & Impact Assessment

The following methodologies are adopted to assess each environmental aspect, determine the impact rating and evaluating the significance of environmental impact.

4.3.1 Area (Activity under consideration): This column of the form

will identify which activity is being evaluated.


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4.3.2 Aspect (The Activity, Product or Service That Can Interact with the Environment): The concept is straightforward – an ‘aspect’ being defined as those operations or activities over which the organization has either control or influence and which have the capacity to affect the environment.

4.3.3 Impact

4.3.3.1 Depletion of Natural Resources-Any property of the physical environment, such as minerals, or natural vegetation, which humans can use to satisfy their needs. Technically speaking, a property only becomes a resource when it is exploited by humans.

4.3.3.2 Air (Emissions / Pollution)-A substance in the air that can cause harm to humans and the environment is known as an air pollutant. Pollutants can be in the form of solid particles, liquid droplets, or gases. In addition, they may be natural or man-made.

4.3.3.3 Water (Contamination)-Water is typically referred to as contaminated when it is impaired by anthropogenic contaminants and either does not support a human use, such as drinking water, and/or undergoes a marked shift in its ability to support its constituent biotic communities, such as fish.

4.3.3.4 Land (pollution)-Land pollution is the degradation of Earth's land surfaces often caused by human activities and their misuse of land resources. It occurs when waste is not disposed properly.

4.3.3.5 Local Nuisance (Noise, Smoke, Smell from commercial premises, insects from commercial premises, artificial light)- A local (sometimes referred to as statutory) nuisance is something that is either prejudicial to health, for example capable of causing disease. It is something that affects someone's use and enjoyment of their home/property.

4.3.3.6 Flora and/or Fauna- Flora and fauna refer to plant and wildlife, respectively.

4.3.3.7 Human Ill-Health-Adverse air quality, noise, chemicals

and radioactive substance can affect / kill many organisms including humans.

4.3.4 Determination of Significance Aspect

4.3.4.1 Frequency of Impact 4- Continuous (impact occurs on an on-going basis) 3- Frequent (impact occurs more than once/month)

2- Infrequent (impact occurs more than once/year, less than once/ month)

1- Improbable/never (Impact has never occurred or is


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highly unlikely 4.3.4.2 Severity of Impact

4- Serious (likely to result in severe or wide spread

damage to environment)

3- Moderate (likely to result in moderate damage to environment)

2- Minor (likely to result in minor damage to environment)

1- No impact ( Unlikely to have an adverse impact on the environment)

4.3.4.3 Regulations (legal Requirement)

4- Legislation or organization’s requirement relevant for any aspect of an activity which is controlled by license, consent to operate permit or authorization under environmental laws and regulations. E.g. Emission from equipment, waste disposal etc.

3- Organization’s requirements relevant to where an

objective has been set without time frame or quantity. E. g. Reduce paper use, energy use etc.

2- Guided by the national / international best management practices

1- None (Not controlled by the environmental legislation under normal operating conditions).

4.3.4.5 Quantity 4- Very Large Quantity 3- Large Quantity 2- Moderate Quantity 1- Low Quantity

4.3.4.6 The impact rating associated with each aspect is defined as

follows;

Impact rating

= Frequency of Impact x Severity of Impact x Regulations (legal Requirement) x Quantity

4.3.5 Selection of Significant Aspect/Impact

4.3.5.1 The identified aspects shall be tabulated in Aspect Impact Register and assigned a score as described above.

4.3.5.2 The significant aspect shall be selected by the core committee meeting based upon the following criteria.

4.3.5.3 If the impact rating is assessed as less than or equal to 72 then environmental aspect will be insignificant. And if the impact rating is from above 72 then environmental aspect will taken as a significant aspect.


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4.3.5.4 Those aspects which have rated 4 for regulation impact

should be automatically designated as significant, regardless of the overall impact rating.

4.3.5.5 Significant Environmental aspects shall be considered in

setting environmental objectives, targets and programs

Impact Rating Impact Level

less than or equal to 72 Insignificant

Above 72 Significant

5.0 Responsibility and authority

5.1 Department Manager shall be responsible for initial review of Significant

Environmental Aspects & Impacts associated with their departmental activities, processes or services within their scope of work.

5.2 Project Manager / Project in charge at site shall be responsible to identify and assess the Significant Environmental Aspects & Impacts associated with activities (including sub contractor activities), processes or services within scope of work of project.

5.3 Safety personnel (if any) shall be responsible for the final review of the Significant Environmental Aspects/ Impacts associated with activities (including sub contractor activities), processes or services within scope of work of project.

5.4 The Management Representative (MR) and General Manager (GM) shall be responsible for the approval of the Significant Environmental Aspects/ Impacts Assessment Register associated with activities, processes or services within the scope of work.

6.0 Reference

6.1 ISO 14001:2004 - 4.3.1 Environmental Aspects

6.2 ISO 14001:2004 – 4.3.2 Legal and other requirements

6.3 ISO 14001:2004 – 4.3.3 Objectives, targets and programme(s)

6.4 Procedure for Legal and Other Requirements (WP-20)

6.5 Procedure for Internal & External Communication (WP-21)


7.1 Environmental Aspects/Impacts Assessment Register (SF/FR-8A)


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PROCEDURE

FOR JOURNEY MANAGEMENT

QHSE/JM-21




Journey Management

Procedure No: QHSE/JM-21

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Table of Contents 1.0 Purpose ...................................................................................................... 2 2.0 Scope ......................................................................................................... 2 3.0 Procedures .................................................................................................. 2 4.0 Responsibility and Authority .......................................................................... 3 5.0 Reference ................................................................................................... 4 6.0 Documents and Records ............................................................................... 4 1.0 Purpose This procedure defines the mechanism to regulate the movement of

vehicles, Prevent unnecessary movement of vehicles, Ensure that the vehicles carry the basic requirements at all times, Prevent the probability of vehicles getting lost in desert areas and be well prepared to meet all kinds of emergencies related to vehicles

2.0 Scope This procedure shall be applicable all the company owned vehicles as well as

hired from others.

3.0 Procedures

3.1 Normal supplies to be available in all the vehicles: • Spare tyre with enough air pressure • Hydraulic jack, for changing the wheel • A set of spanners • A portable fire extinguisher • A small first-aid kit including basic medicines • A reflective, triangular caution board for use in case of break-down • Any other implements, as required by the vehicle manufacturer

3.2 All travel undertaken on desert roads (under off-road conditions) and all other vehicle movements, for a distance of over 100 KMs, between 9 PM to 5 AM, shall be covered under the journey management system. All drivers shall maintain details of their movement in the format SF / FR-07, while taking up a journey. Completed formats shall be handed over to the site-in-charge, on a monthly basis, and the same shall be maintained at the respective site. These documents shall be reviewed during monthly HSE meetings and audits.

3.3 Drivers or self driving executives undertaking journey during the night, as indicated above, in company vehicle, shall fill the SF / FR-07 format (Journey Management Register), prior to start of the journey and also inform the concerned Engineer / Supervisor of all relevant details at the time of starting the journey.

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3.4 Upon safe arrival at the destination, the concerned Engineer / Supervisor should be informed and the actual time of arrival at the destination must be recorded in the format. It is the responsibility of the Engineer / Supervisor to keep in touch with the driver & monitor the movement of the vehicle, until the said journey is complete. Such follow-up actions (if any) by the concerned supervisor, during the journey, shall also be recorded in the format.

3.5 If the vehicle doesn’t turn up at the destination at the scheduled time and if it cannot be contacted, a search shall be launched immediately. The concerned Engineer / Supervisor / vehicle-in-charge is responsible for training the driver in maintaining a register and making him realize the importance of the system. They shall monitor the effective implementation of the system at regular intervals and provide feedback to the MR.

3.6 If the journey is performed for the movement of materials, Engineers / Supervisors shall ensure that the vehicle is not overloaded, the material is secured tightly to the vehicle and all other safety precautions are taken to ensure safe movement of the vehicle

3.7 Engineers / Supervisors should also ensure that the drivers have attended the “Defensive Driving” course in the recent past.

3.8 All the new drivers shall attend “Defensive Driving” training before allow him to drive company vehicles.


4.1 Management representative shall be responsible for arranging training on “Defensive Driving” once in year or as and when required.

4.2 Respective site charge at all locations, shall be responsible for sending vehicles for servicing regularly as per the manufacture recommendations and also shall ensure that vehicles are being inspected periodically as per the checklist (SF/FR-21).

4.3 Transport coordinator shall be responsible for ensuring that new drivers have undergone “Defensive Driving” training before handing over vehicle to them.

4.4 Individual person who drives the company owned vehicle shall be responsible for inspecting and maintaining vehicle inspection checklist (SF/FR-21)

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5.0 Reference

5.1 ISO 14001:2004, 4.4.6 Operational control

5.2 OHSAS 18001:2007, 4.4.6 Operational control


6.1 Inspection checklist (SF/FR-21)

6.2 Journey Management Register (SF / FR-07)

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PROCEDURE

FOR TOOLBOX TALK

QHSE/TBT-22




Toolbox Talk & Group Meetings

Procedure No: QHSE/TBT-22

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Table of Contents 1.0 Purpose ................................................................................................... 2 2.0 Scope ..................................................................................................... 2

3.0 Procedures ........................................................................................ 2 3.1 Toolbox Talk ..................................................................................... 2

3.2 Group Meeting ......................................................................................... 3 4.0 Responsibility and Authority ....................................................................... 3 5.0 Reference ................................................................................................ 3 6.0 Documents and Records ............................................................................ 3

1.0 Purpose The objective of this procedure is to raise the awareness of the employees

of a particular aspect of work and inform them of the control measures put in place to prevent workplace accidents but to do it on a regular basis so that the good safety message is reinforced. Attendance should be recorded. Toolbox talks in EMCO are play an important role in ensuring downward and upward communication to and from the technicians.

2.0 Scope This procedure shall be applicable to all the employees of EMCO as well as

sub contractor under control of EMCO.

3.0 Procedures 3.1 Toolbox Talk 3.1.1 Toolbox talks are held, at all EMCO sites, at the start of

working hours on Saturday. The safety department prepares the subject material for discussion in the toolbox talk and the MR arranges for its circulation to all sites, well in advance. In addition to the supplied material, the site may add relevant material, specific to their site on the same subject.

3.1.2 All engineers/ supervisors/ foremen shall render toolbox talk and also maintain a record of attendance in the prescribed format (SF/FR 5 Weekly Toolbox Meeting record) at site. They shall discuss the subject and obtain feedback from the technicians on the subject. Any feedback on the topic shall be immediately communicated to the MR. This feedback shall be used to review the risk assessment or the concerned work procedure/ format based on the quality of the feedback.



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3.1.3 Project engineers shall attend the toolbox talk, at least once a month, to share their opinion on the subject and to oblige to their commitment to the HSE matters of the technicians.

3.2 Group Meeting 3.2.1 The site HSE officer or the engineer-in-charge shall conduct a

group meeting. These meetings are conducted based on specific needs such as occurrence of near-miss/ accident, starting of any new/ critical activity, receipt of any HSE complaint, sorting out a specific HSE problem, etc. All employees of the site, including staff members, shall attend these meetings.


4.1 Management representative shall be responsible for arranging and circulating the toolbox talk topics relevant to circumstances to all sites, camps, workshop and store.

4.2 Site in charge shall be responsible to ensure that toolbox talk being conducted every Saturday before start of the work.

4.3 Site Engineers/supervisors/foremen shall be responsible for conducting toolbox talk at site before start of the work and attendance shall be recorded and maintained.

4.4 Site in charge shall be responsible to attend toolbox talk at least once in month.

5.0 Reference

5.1 ISO14001:2004, Clause 4.4.2, 4.4.3

5.2 OHSAS 18001:2007, Clause 4.4.2, 4.4.3


6.1 Toolbox talk attendance sheet (SF/FR-5)

6.2 Suggestion and near miss report (SF/FR-17 & SF/FR-16)



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PROCEDURE

FOR INCIDENT –REPORTING

AND INVESTIGATION QHSE/IRI-23




Incidents- Reporting and Investigation

Procedure No: QHSE/IRI-23

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Table of Contents

1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Definitions ....................................................................................... 2

3.1 Accident .................................................................................... 2 3.2 Incident .................................................................................... 3 3.3 Fires and Explosions ................................................................... 3 3.4 First Aid Case (FAC) .................................................................... 3 3.5 Injury ....................................................................................... 3 3.6 Lost Time Injury (LTI) ................................................................. 3 3.7 Lost Workdays (man days) .......................................................... 3 3.8 Medical Treatment Case (MTC ) .................................................... 3 3.9 Restricted Work Case (RWC) ........................................................ 4 3.10Reportable Incidents ................................................................... 4 3.11Assessment of An Incident As Work Related .................................. 4

4.0 Procedures ....................................................................................... 4 5.0 Responsibility and Authority ............................................................... 5 6.0 Reference ........................................................................................ 7 7.0 Documents and Records .................................................................... 7

1.0 Purpose

The objective of this procedure is not to blame anyone but to find out the root cause(s) of the undesired events so that suitable corrective and preventive actions can be taken to prevent the occurrence of similar incidences in future.

2.0 Scope This procedure applies to all incidents that arise out of activities performed

by the company or its subcontractors except specifically exempted as in Sec. 3.10.2 of this procedure.

3.0 Definitions

3.1 Accident

An Unexpected or unplanned event causing injury to the person, damage to property or loss of reputation (in this document, the term is generally referred only for Road Traffic Accidents).



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3.2 Incident An unplanned event or chain of events , which has or could have

caused injury, illness and / or damage ( loss) to people, assets, environment or reputation. EMCO believes that occurrence of such events indicates an improper management of our HSE affairs and hence, these serve as opportunities to learn from and thereby, reinforce our HSE management system.

3.3 Fires and Explosions

All fires that necessitate the use of a fire extinguisher or other extinguishing means, including fires with no visible flames and all flammable explosions or over pressure explosions, irrespective of the extent of escalation or spread.

3.4 First Aid Case (FAC) Any one-time treatment and subsequent observation of minor

scratches, cuts, burns, etc., which do not normally require medical care by a physician. Such treatment is considered first aid, even if provided by a physician or registered medical personnel. The injured person normally is treated by site trained First aider and returns on job same day.

3.5 Injury

Cuts, burns, fracture, sprain, amputation etc., which results from a single instantaneous exposure.

3.6 Lost Time Injury (LTI) An injury (other than fatal), which renders the injured person unable

to perform his duties/attend his duties either fully or partially on any day after the day on which the injury was received. (Note: If in a single incident, 3 people sustain Lost Time Injuries, then it is accounted for reporting purpose as 3 LTI’s)

3.7 Lost Workdays (man days) The total number of calendar days on which the injured person was

unable to work as a result of a lost time injury (LTI). In the case of a fatality, no lost workdays are recorded.

3.8 Medical Treatment Case (MTC ) An injury that involves neither Lost Workdays nor Restricted

Workdays but in which the injured person requires medical treatment / is under medical attention, for some period of time by a qualified medical professional and return to his normal duties on the same day or next day.



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3.9 Restricted Work Case (RWC) An injury that renders the person unable to perform his normal duties

and which results in a work assignment on any day after the day the incident occurred that does not include all the normal duties of the person’s regular job.

3.10 Reportable Incidents 3.10.1 All incidents, except those specified in Sec.3.10.2,

irrespective of whether it is work related or not, shall be reported when an employee of the company including subcontractor personnel and / or company property (including hired items) is involved.

3.10.2 The following incidents are excluded from the scope of this procedure; 1. Incidents involving company personnel during his leave

period/ rest days. 2. Incidents involving company personnel at their place of

stay that are beyond the influence of the company or where management controls cannot be expected to be in place.

3.11 Assessment of an Incident as Work Related 3.11.1 An incident is considered work related, if it occurs during

working hours, or if the person is on official duty at the time of incident, and involves an employee of the company or of the subcontractor.

3.11.2 An incident, which occurs during an employee’s off – duty period, will not be considered as work related, unless it arises out of the hazards of the work area.

3.11.3 Any incident that takes place during the employee’s travel to or from the place of the work (commuting) will be considered as work related, where such transport is provided by the company.

3.11.4 Only work related incidents will be considered for assessing the HSE performance of the Company

4.0 Procedures 4.1 All Incidents shall be reported verbally to Management Representative

(MR)/Administrative Officer (AO) at Head Office (HO) within one hour of its occurrence by the Line Supervisor/site in charge and the client, wherever specified.

4.2 All the vehicle accidents shall be reported verbally Manager-Plant & Assets /Management Representative (MR) at Head Office (HO) within one hour of its occurrence by the site in charge/ driver and the client, wherever specified.



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4.3 Incidents (including vehicle accident) report shall be send to management representative (MR)/ administrative officer (AO)/ Manager-Plant & Assets at head office within 24 hours of its occurrence by using format SF/FR-01 & SF/FR-20

4.4 The HSE officer or the project-in-charge shall investigate these incidences (including vehicle) and send a detailed investigation report to the MR within 72 hours of its occurrence using format SF/FR-02 or SF/FR-2A.

4.5 An investigation panel consisting of an expert from the particular field (e.g. electrical engineer for electrical accidents), the management representative (MR) and / or HSE officer shall investigate all major accidents (resulting in or likely to result in major injuries and/ or damages). The investigation report of the panel shall be forwarded to the Accident Committee comprising of the GM (chair person), the concerned Department Manager, and the investigation panel members. The concerned site-in-charge and the victim (wherever possible) shall face the committee following which suitable disciplinary action (if required) shall be taken.

4.6 All first-aid cases shall be recorded in the first-aid register, as per the format SF/FR 3 and the register shall be forwarded to the MR every month. This shall be reviewed during the safety audits, monthly A1 workplace inspections and HSE meetings.

4.7 The management representative shall review the corrective and preventive actions proposed in the accident reports/ investigation reports. He shall also review the risk assessment of the said activity in the light of the accident/ incident data. He shall also consider introducing new features to the HSE management system or to reinforce the features of the management system to prevent similar accidents in future.

4.8 Information gathered from the first-aid registers shall be circulated to all sites for discussion in the tool box talk every month. The MR shall convey information from accident reports and investigation reports, to sites, immediately, in the form of “It happened, It can happen, Prevent It”.

5.0 Responsibility and Authority 5.1 Management representative (MR) shall be responsible for initiating

and leading the investigation team for all the major incidents. 5.2 Management representative shall be responsible for maintaining the

records for all type of incidents and near miss reported and circulating of lesson learnt as “Safety Alert”

5.3 Management representative shall be responsible for reviewing adequacy of all the incidents reports including near miss reports and recommendations for corrective and preventive actions taken to prevent recurrence and advice concerned person to do further more if



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required.

5.4 All the concerned sites/camps/store/workshop in charge shall be responsible for reporting; investigating incidents & near misses in his area of control, and ensuring suitable corrective & preventive actions are being taken.

5.5 Manager- Plant & Assets shall be responsible for maintaining the vehicle accidents report and corrective & preventive action taken.

ACCIDENT REPORTING FLOW CHART

* Accident resulting in a disability period of more than 48 hours. ** Includes near miss accidents also.

Incident at Site

Major*

Discuss CA/PA in forthcoming TBT/Group

meeting

Inform MR/AO at head office. Prepare Incident report (SF/FR-1, SF/FR-20) & forward to MR/AO

Prepare Investigation report (SF/FR-2 or SF/FR-2A) with CA/PA recommendations &

forward to MR

Follow up for implementation of

CA/PA

Inform MR/AO at head office. Prepare

Incident report (SF/FR-1, SF/FR-20) & forward to MR/AO

Prepare Investigation report (SF/FR-2 or SF/FR-2A) with CA /PA recommendations &

forward to MR

Discuss CA/PA in forthcoming TBT/Group

meeting

Follow up for implementation of

CA/PA

First aid cases, enter the details in the First

aid register - Refer Format SF/FR-03

Minor**

Submit first aid report (SF/FR-03) to Management

Representative (MR) on monthly basis



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6.0 Reference 6.1 OHSAS 18001:2007, Clause 4.5.3.1 6.3 ISO 14001:2004, Clause 4.4.3 7.0 Documents and Records 7.1 Incident reports SF/FR-01, SF/FR-02,SF/FR-02A,SF/FR-03 & SF/FR-20



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PROCEDURE

FOR DEALING WITH

SAFETY VIOLATION QHSE/DSV-24




Dealing with HSE Violations

Procedure No: QHSE/DSV-24

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Table of Contents

1.0 Purpose ............................................................................................ 2 2.0 Scope ............................................................................................... 2 3.0 Procedures ........................................................................................ 2 4.0 Responsibility and Authority ................................................................ 4 5.0 Reference ......................................................................................... 4 6.0 Documents and Records ..................................................................... 4

1.0 Purpose This procedure defines the mechanism to recognize the unsafe act

committed either knowingly or unknowingly by employees and unsafe condition prevailing in the operations or the facilities. This will be considered as an opportunity to improve the system. These are normal behaviors of people in a particular environment. Instead of finding fault with the individual, the circumstance under which the said unsafe act was committed, and/or the unsafe condition was allowed to exist, should be investigated to initiate corrective and preventive actions.

2.0 Scope This procedure shall be applicable to all the employees as well as sub

contractor working in the operations or facilities of EMCO Qatar. This procedure is applicable to the health, safety & environment violations by supervisory staff as well.

3.0 Procedures

3.1 The violations come to the limelight from following channels such as; • Complaints from other agencies • Through regular site rounds by the concerned supervisor/ foreman • An observation in the inspection report of the site safety officer • A comment from a visiting senior executive from the HO • A part of the HSE audit findings • Reported in the Near-Miss/ Suggestion card • Even from a fellow technician working nearby during casual

conversation • Highlighted in the toolbox talk



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3.2 Irrespective of the channel through which such HSE violations come to the notice of the concerned authorities in EMCO Qatar, it shall not be brushed aside nor shall it be undermined. It shall be investigated with an open mind and not with a punishment motive.

3.3 Any HSE violation, noticed by the frontline supervisors/ foremen/ charge hands, should be corrected immediately and the details are to be recorded in a near-miss card and then sent to the database. (Refer WP 3) During the next toolbox talk, the HSE violator shall be asked to explain why he resorted to the unsafe act. He shall also be required to provide an assurance that he shall not resort to any unsafe act in future.

3.4 HSE attitude improvement booklets shall be issued to all staff members for their use at site. They will issue the slips to employees working under them, if they are found to violate any of the HSE procedures. At the end of the month the details of the slip issued shall be entered in the format SF/FR-18 “HSE attitude improvement slip summary” and sent to MR every month by all the supervisors/ foremen and engineers. This database shall be used as a reference in training sessions, risk assessments and for future modifications to the HSE Management System and the procedures.

3.5 During the first violation the employee shall be issued a slip by the observer and counseled by him.

3.6 During the second violation, the employee shall be counseled by the site in charge and issued a memo, if the explanation is not satisfactory.

3.7 During the third violation, the employee shall be sent for counseling by the department manager in the head office and issued a memo if the explanation is not satisfactory.

3.8 During the fourth violation, his family shall be called over the telephone and informed of his repeated violations and they shall be asked to counsel the employee in the presence of the administration officer and MR.

3.9 When the employee repeats the violation, he shall be counseled by a committee comprising of the department manager, DM, MR, HR and Administration officer. Suitable action shall be taken on the employee as per the decision taken by the committee.

3.10 If the interval between the two consecutive violations exceeds more than a year, then the latest violation shall be dealt as the first violation demanding a fresh course of actions as mentioned above.

3.11 All the above mentioned instances shall be recorded in the ECF of the concerned employee.



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4.1 Management representative shall be responsible for collecting, reviewing, reporting to the management and maintaining the data of issued HSE improvement slips from the sites.

4.2 Management representative / DM/ HR/AO shall be responsible for counseling and taking suitable action on chronic violators

4.3 Site in charge shall be responsible to ensure that summary of HSE improvement slip issued is reported on monthly basis reported to management representative along with monthly HSE report.

4.4 Site in charge/ HSE officer shall be responsible to ensure that all the staffs available at site are issued HSE improvement slip booklet individually.

5.0 Reference

5.1 ISO 14001:2004, Clause 4.4.6 l

5.2 OHSAS 18001, Clause 4.4.6


6.1 Summary of safety improvement slip (SF/FR-18)



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PROCEDURE

FOR PERMIT TO WORK SYSTEM

QHSE/PTW-25




Permit to Work System (PTW)

Procedure No: QHSE/PTW-25

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Table of Contents

1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Procedures ....................................................................................... 2

3.1 General requirements of EMCO’s PTW system ................................ 2 3.2 Hot Work Permit ......................................................................... 3 3.3 Confined Space Entry Permit ........................................................ 4 3.4 Electrical Isolation permit ............................................................ 4 3.5 Excavation Permit: ..................................................................... 5

4.0 Responsibility and Authority ............................................................... 5 5.0 Reference ........................................................................................ 6 6.0 Documents and Records .................................................................... 6

1.0 Purpose The objective of this procedure is to provide a mechanism to assist in the

protection of personnel, equipment, and environment by managing the activities to ensure that identified controls and procedures are adequate and implemented in a consistent manner.

2.0 Scope This procedure shall be applicable all the projects in EMCO as well as project

handle by the subcontractor under the direct control of EMCO. If the Client has a “PTW” system, it shall be followed and this procedure shall, in such case, become redundant.

3.0 Procedures

Some of the critical activities identified in the risk assessment process are: • Entry into and Working in Confined space • All forms of Hot Works, such as welding, gas cutting, etc • Working near electrical/ mechanical equipment • Excavation

3.1 General requirements of EMCO’s PTW system

3.1.1 Only authorized personnel (trained and notified to that effect) are allowed to raise / issue permits. They are referred to as “work-in-charge” and “approving authority” in the formats. They shall attend the PTW training every year and they will be issued with identification cards to this effect on attending the said training.



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3.1.2 The “Work-in-charge,” as mentioned in the format, can either be the senior technician or the foreman/ supervisor of the site. However, he must have undergone the training program on “PTW”.

3.1.3 The “designated approving authority,” as indicated in the format, refers to the one trained for the purpose and it can be the HSE Officer (if any) or the Engineer-in-charge of the site.

3.1.4 The supervisor or concerned (approved person) shall brief the technicians on the scope, location of work, duration of the permit, HSE precautions to be taken, before they start the said activity.

3.1.5 All permits shall be returned to the issuing authority after the said work is complete or at the expiry of the permit.

3.1.6 If the Client has a “PTW” system, it shall be followed and this procedure shall, in such case, become redundant.

3.2 Hot Work Permit

Format to be used: SF/PTW 1

3.2.1 Prior to start of any operation involving heat or spark, such as gas cutting, welding, etc, this permit shall be used.

3.2.2 Section I details the work, date and duration of the permit.

3.2.3 Section II specifies that the “approved work-in-charge” requests for approval of the permit, by the “designated approving authority”, only after he has carried out all the safety precautions mentioned in the permit.

3.2.4 Section III permits the “approving authority” to consider the location of work and add other specific safety requirements to be followed, as given in the reverse of the permit form.

3.2.5 If the work completes on time, as indicated in section I, the permit can be closed after ensuring that the work place has been cleared & found safe. Permit revalidation details, if any, are indicated in section V by the “approving authority.”

3.2.6 Permit shall be in duplicate and the original shall be available at the work spot and the copy shall be available with the “approving authority.” The Original shall be returned to the “approving authority”, after the said work is complete in all respects.



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3.3 Confined Space Entry Permit

Format to be used: SF/PTW 2 3.3.1 Prior to attempting entry into any confined space, this permit

shall be obtained. “Confined space,” according to this permit, shall mean underground sump tanks, septic tanks, vessels, tanks, etc. Any work space not designed for human occupation in the normal course, has no natural ventilation and has restricted access, shall be categorized as confined space.

3.3.2 Entry into process vessels, where toxic and/ or flammable vapors are likely to be present, is beyond the scope of this work permit. In such occasions, with active involvement of the clients, using their work permits, considering the type of process vessel and the activity likely to be carried out inside (painting, cleaning, welding etc), the safety precautions that are to be taken, prior to entering the vessel, shall be decided.

3.3.3 The “Work-in-charge”, trained on “PTW”, is authorized to raise this permit. He shall seek the permit from the “designated approving authority”, after taking all the precautions indicated in the format. The “approving authority” shall issue the permit after inspecting the site and ensuring that the confined space is safe for entry by personnel. Only those trained in PTW system should be permitted to enter the confined space.

3.4 Electrical Isolation permit: LOTO (working near commissioned/ live Electro-mechanical installations)

Format to be used: SF/PTW 3

3.4.1 This permit shall be obtained prior to attempting to work near live or energized/ commissioned Electro-mechanical equipment. While working with single phase lines, if the power supply cable can be disabled, this permit need not be taken.

3.4.2 After all the precautions mentioned in section I have been taken, the work-in-charge can request the “designated approving authority” to inspect the work place and approve of the same. Work can only be started, after approval from the site-in-charge or the HSE officer, who are designated as the “approving authority.”

3.4.3 After the work is complete, the work-in-charge shall ensure that the place has been made safe for the equipment to be re-energized and then, return the permit to the “approving authority.”



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3.4.4 Standard “caution” and “warning” tags, to be used while carrying out any PTW activity, shall be standardized and sent to all sites.

3.4.5 LOTO requirements shall be waived, while working on control circuits, if the concerned supervisor ensures that all precautions indicated in the risk assessment sheet no: EMCO/EL/RA/004 is complied with.

3.5 Excavation Permit:

Format to be used: SF/PTW-4 3.5.1 This permit shall be obtained before attempting to perform any

excavation work. Clearance from local authorities / clients shall be obtained, wherever required.

3.5.2 “Excavation”, according to this permit, refers to any earth excavation up to a depth of 1.5m. For depths over 1.5m, “Confined Space Entry” precautions shall be followed.

3.5.3 Section-I details the location, description and duration of work. Wherever possible, the area to be excavated shall be clearly marked on the location sketch and the same shall be attached with the permit.

3.5.4 Section II specifies that the “approved work-in-charge” has carried out / arranges for all the safety precautions mentioned in the permit and only then requests for the permit to be approved by the “designated approving authority”.

3.5.5 Section III enables the “approving authority” to consider the location of work and add any other special safety requirements to be followed.

3.5.6 If the work is completed on time, as indicated in section I, the permit can be closed (Section-IV), after the work place is made safe.

3.5.7 Permit revalidation details, if any, are indicated in section V, by the “approving authority.”

3.5.8 Permit will be in duplicate and the original shall be available at the work spot and the copy shall be available with the “approving authority.” The Original shall be returned to the “approving authority” after the said work is complete in all respects.


4.1 Site in charge shall be responsible for implementing permit to work procedure at site.



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4.2 Site in charge shall be responsible for identifying the suitable person as “Work In charge” and “Approving authority” and arranging training for PTW authorization consultation with management representative before start of the project.

4.3 Management representative shall be responsible for conducting PTW authorization training and issuing authorization cards after competency test.

4.4 Management representative shall be for maintaining the data base for the trained and authorized personnel.

5.0 Reference

5.1 ISO 14001:2004, Clause 4.4.6

5.2 OHSAS 18001:2007, Clause 4.4.6


6.1 Work Permits



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PROCEDURE

FOR PERSONAL PROTECTIVE EQUIPMENT

QHSE/PPE-26




Selection, Procurement, Issue and Disposal of Safety Appliances

Procedure No: QHSE/PPE-26

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Table of Contents 1.0 Purpose .......................................................................................... 2 2.0 Scope ............................................................................................. 2 3.0 Procedures ...................................................................................... 3

3.1 General Requirements of Personal Protection Equipment ............... 3 3.2 Common considerations ............................................................ 3 3.3 Face and Eye Protection ............................................................ 4 3.4 Foot Protection ......................................................................... 5 3.5 Head Protection ....................................................................... 5 3.6 Hand protection ....................................................................... 6 3.7 Hearing Protection .................................................................... 6 3.8 Respiratory Protection ............................................................... 6 3.9 Fall Protection .......................................................................... 7 3.10 Specification for Safety Equipment.............................................. 9 3.10.1 Safety Helmet ....................................................................... 9 3.10.2 Full Body Harness ................................................................ 10 3.10.3 Goggles .............................................................................. 10 3.10.4 Welding Face Shield (Helmet Type) ........................................ 10 3.10.5 Gloves ................................................................................ 10 3.10.6 DusT Mask .......................................................................... 11 3.10.7 Ear Muffs ............................................................................ 11 3.10.8 Shoes ................................................................................. 11 3.10.9 Cover all ............................................................................. 11

4.0 Responsibility and Authority ......................................................... 11 5.0 Reference .................................................................................. 12 6.0 Documents and Records .............................................................. 12

1.0 Purpose The purpose of this procedure is to establish and maintain a system to

establish the processes and interfaces involved in the purchasing of personal protective equipment and, to ensure that purchased personal protective equipments conform to the specified requirements.

2.0 Scope This procedure applicable to the processes involved in purchasing activities

for personal protective equipments required for execution of Projects and all other processes in the company



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3.0 Procedures

3.1 General Requirements of Personal Protection Equipment

The objective of Personal Protective Equipment (PPE) is to protect the person from hazardous exposure. PPE includes devices and clothing designed to interpose an effective barrier between the person and harmful objects, substance, conditions or radiation. PPE is used when it is impossible or impractical to eliminate hazards through engineering, substitution or administrative means. EMCO provides the following PPE to all employees, based on the nature of their job. 1. Hard hats 2. Safety glasses/ goggles 3. Safety shoes 4. Safety belts 5. Safety gloves 6. Specialized Safety Equipment/Apparel

3.2 Common considerations

3.2.1 Gauntlets, boots, aprons, coveralls and other items made of impervious materials must be worn to control or eliminate contact with dermatitis-producing solvents or chemicals that may cause systemic poisoning through skin absorption. When choosing additional protective appliances, the Material Safety Data Sheet (MSDS) of the chemical being handled should be used as a guideline.

3.2.2 The concerned supervisors shall ensure that the necessary protective equipment is provided as well as used in the proper manner, in order to prevent unnecessary exposure to hazardous processes, operations or conditions. Supervisors must also ensure that all those required to use PPE have been adequately trained on doing so.

3.2.3 Visitor escorts are responsible for ensuring that their guests, to EMCO sites, are properly attired with the appropriate PPE.

3.2.4 PPE must be well-maintained, properly stored under good hygienic conditions. It must be inspected prior to each use and must be discarded, cleaned and/or replaced when necessary. The responsibility for doing so lies with the respective site-in-charge. Storekeeper or the HSE officer (if any) can assist the site-in-charge in fulfilling this obligation.

3.2.5 Gloves and loose clothing shall not be worn where possibility of their being caught in machinery exists.

3.2.6 Suitable quantity of required safety appliances shall be



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maintained at central stores so that they can be issued to the sites, at short notice. Site stores shall also maintain few numbers of required safety appliances alone. This is mainly for replacement requirements.

3.2.7 Damage to the safety appliances shall be properly investigated to find out the root cause that resulted in the damage. In any case, replacement shall be immediately arranged.

3.2.8 It is the responsibility of all EMCO supervisors to ensure that proper personal protective equipment (PPE) is obtained and used in accordance with this procedure.

3.2.9 Any employee with job functions that involve working with energized HV electrical equipment shall use tested rubber gloves and a rubber mat to work on.

3.2.10 Any employee with job functions that involve cutting, brazing or welding shall be provided with suitable eye/ face protection and an apron.

3.2.11 Any employee with job functions that involve flying objects shall be provided with shatter-proof eye protection.

3.2.12 Safety belt shall be provided to any employee who is required to work at elevations of more than 2m from ground level. If usage of safety belt is not possible, suitable alternative means should be taken to prevent fall.

3.3 Face and Eye Protection

Suitable eye and/or face protection is required when the probability of injury is reasonable.

3.3.1 Any employee or visitor working in or entering an area where safety goggles are required shall wear eye protection.

3.3.2 Any employee or visitor working in operations defined in Table 1 (enclosed here along with this work procedure) or working in close proximity to any of the operations shall wear eye protection.

3.3.3 Table 1 indicates the approved eye and face protection for various operations. If in doubt, use the next higher level of protection.

3.3.4 Employees may obtain approved safety goggles from the stores. The safety goggles will have to be maintained properly by the respective employees and replacement shall be done only on return of the old/damaged goggles. Goggles, thus returned, are to be immediately destroyed.

3.3.5 The frames of all safety goggles must bear a trademark identifying the manufacturer.

3.3.6 The safety goggles must have a side protection to protect



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against hazards from flying objects. Permanent or removable side shields may be used.

3.3.7 If the flying particles from the operations are too high, plain acrylic face shields shall be considered for use.

3.3.8 Welders and gas cutters shall be provided with goggles with appropriate shades, depending on the nature of job.

3.4 Foot Protection

3.4.1 All personnel working in operating areas (sites/ workshops/ stores) are required to wear protective footwear.

3.4.2 Specific safety footwear shall be provided as required by the risk assessment or the approved work procedure.

3.4.3 All EMCO Personnel shall wear non-conductive safety shoes.

3.4.4 Employees can obtain their shoes from the stores. Re-issue of shoes is done every year. However, Re-issue shall be considered only in return for the old pair of shoes and the latter shall be destroyed, immediately, in the presence of the issuer.

3.4.5 If the safety shoes require replacement within a year, the respective Supervisor/ Manager of the employee and the HSE Officer must confirm the need, for a new pair of safety shoes, by inspecting the old pair of shoes for damage due to wear or corrosion.

3.5 Head Protection

3.5.1 Employees working in designated areas, and/or areas where there is a possible danger of head injury from impact or falling objects, or from electrical shock or burns, shall be use protective helmets.

3.5.2 Signboards should be posted, to inform all personnel, in areas routinely requiring head protection.

3.5.3 Safety helmets shall be worn at all construction sites.

3.5.4 Hair restraints may be required to prevent entanglement with machines and equipment and also to provide protection from chemicals.

3.5.5 Employees can obtain approved safety helmets from the stores, either with an approval from their supervisor or the HSE officer. All personnel working in situations, where “fall of materials” or “hitting against” hazards exist, and those working at project sites (where use of safety helmet is mandatory) are required to use helmets.



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3.6 Hand protection

3.6.1 While handling chemicals, paint, etc, employees must use appropriate gloves. Table 2 (enclosed herewith) helps you select the right glove for the job to be performed.

3.6.2 General duty glove shall be used by all employees who are likely to handle sharp objects, etc.

3.6.3 Plumbers, engaged in the maintenance of drainage lines, shall use rubber gloves.

3.6.4 Depending on the voltage of the equipment that electricians are required to handle, tested rubber glove shall be worn. These gloves shall be inspected by users for pinholes/ damage, etc, prior to every use.

3.6.5 Use of glove is not recommended while working near pedestal drilling machines.

3.7 Hearing Protection

3.7.1 Supervisors shall ensure that personal noise protection equipment is used at all work areas identified with hazardous noise levels.

3.7.2 When disposable earplugs are used, an adequate supply must be made available.

3.7.3 Earmuffs must be used when earplugs do not attenuate noise to the acceptable level (less than 85 Db (A). Earmuffs and earplugs may be used simultaneously.

3.8 Respiratory Protection

If an employee is exposed, to any substance, above the prescribed standards, feasible engineering controls and/or administrative controls should be used to reduce the same to acceptable levels. If these controls do not prove feasible or together with the above controls, appropriate respiratory protection shall also be provided to the employees

3.8.1 Supervisors shall ensure that appropriate respiratory protection is issued to employees requiring the same. It shall also be ensured that those employees have received proper respiratory protection training and proper cleaning, storage, inspection and use of all respiratory equipment is assured.

3.8.2 No employee shall wear a respirator previously used by another employee, unless it has been properly cleaned and disinfected.

3.8.3 Respirators shall be procured only from reputed manufacturers to ensure that they meet the international safety norms.



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3.8.4 Disposable dust masks should always be made available, in all remote sites, for use in dusty atmospheres.

3.9 Fall Protection

3.9.1 No employee shall be required or allowed to perform any duties from an elevated piece of equipment, platform, walkway or any building facility unless properly protected from falling hazards.

3.9.2 Employees should also be restricted from stepping across any elevated opening greater than 30 cm & also if the elevation exceeds 2 m.

3.9.3 Safety harness shall be issued to all the employees working at a height of more than 2 m, under which circumstance they are likely to fall.

3.9.4 All employees shall be instructed to use the lanyard of the safety harness, as and when they reach the place of work. If no suitable place for hooking the lifeline is available, temporary arrangements shall be made depending on the work location. In situations, where provision for hooking the safety belt cannot be provided, the place of work should be designed to be intrinsically safe so as to prevent the fall of persons.

3.9.5 The fall protection requirements for Elevating Aerial Platforms (scissors-type lifts etc), manually propelled elevating platforms (Personnel type Lifts) and powered platforms (window and building maintenance) shall be in compliance with the manufacturer’s operation manual and the Local Regulations.

3.9.6 When fall protection equipment is used and employees are not able to rescue themselves, a rescue plan shall be prepared by the person-in-charge.

3.9.7 Full body safety harness shall be provided to those who are likely to work above 10-m height.



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Table 1 APPLICATION OF EYE AND FACE PROTECTION

Equipment

Application Spectacles (with side shields)

Low eye hazard operations such as (1) light grinding, (2) machining, (3) operating rotating power tools, (drills, saws, etc.), (4) nailing, (5) banding or disbanding cartons or material, and (6) rolling or unrolling wire or cable on spools.

Splash goggles

Provides protection from dust, fumes, liquids, and splashes from operations such as solvent cleaning and laboratory operations with chemicals.

Chipper’s goggles

Guards against flying particles from operations such as (1) chipping, (2) heavy grinding, and (3) glass breakage.

Welder’s goggles

(1) Burning, cutting, or welding with fuel gases (e.g., acetylene), (2) furnace operations.

Face shield**

(1) Chemical operations such as pickling and cleaning with corrosive liquids and solvents, (2) heavy grinding (face shield over spectacles).

Welder’s helmet

(1) Electric (arc) welding, (2) heavy gas cuts.

Abrasive blasting helmet

Abrasive blasting, sand blasting

**Face shield should be worn over suitable basic eye protection devices and does not provide suitable protection when worn alone.

Table-2, Quantity and issue frequency

S. No. Name of

PPE’s Quantity and issue

Frequency Replacement

1 Helmet One , at the time of mobilization

At the time of expiry or damage

2 Coverall Two numbers once in a year

Annually, Anytime as & when if damage

3 Safety shoes One pair once in a year Annually, anytime as & when damage

4 Google One once in 15 days Any time as & when damage

5 Hand gloves, ear plug etc.

As required by the job Any time as& when damage



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Table 3 - GENERAL GLOVE APPLICATIONS

Application

Types of Protective Gloves

General duty work gloves

(1) Knit cotton gloves, (2) leather gloves, (3) stretch type fabric gloves,

Flame and heat hazards

(1) Leather gloves, (2) fire resistant terry cloth, (3) aluminize gloves

Chemical hazards

Consult HSE Officer or see the table below

Electrical hazards

Electrician’s gloves

CHEMICAL GLOVE SELECTION CHART*

Chemical Hazard

Glove Material

Natural Rubber

Neoprene

Buna-N

Vinyl

PVA

Polyethyl

ene Acetone

X

X

Chromic Acid

X

Oxylene

X

Gasoline

X

Hydrochloric Acid

X

X

Isopropyl Alcohol

X

X

X Lubricating Oils

X

X

Mercury

X

X Nitric Acid

X

X

Perchlorothylene

X

Sulfuric Acid

X

X

Toluene

X

X

Trichloroethylene

X

Water

X

Turpentine

X

Paint & Varnish Remover

X

Sodium Hydroxide

X

X

X

X

3.10 Specification for Safety Equipment

3.10.1 Safety Helmet Material of the helmet shall be either fibre glass or HDPE

(High density polyethylene). It should weigh 400 to 450 Gms and be moisture, shock and fire resistant. It should withstand – 20o and + 55o C. If a plumb bob of 500 Gms weight with a conical steel point is dropped from a height of 3M, there should be no piercing or denting on the shell of the



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helmet. It should be provided with an adjustable headband and chinstrap.

3.10.2 Full Body Safety Harness

General purpose full body harness consists of one body belt with tool pouch and two shoulder straps made from strong, closely woven, approximately 50 mm wide, nylon webbing with 2.5 M long, 16 mm dia, tested quality nylon / polypropylene rope. All iron-fittings must be galvanized and joint less cut from solid plate-A special D-ring to be provided at the back of safety belt and life-line is directly spliced (minimum 6” length) from back of D-ring.

3.10.3 Goggles

a) For Chippers / Grinders / Hammer men: Clear glass 50-mm dia. With shatterproof toughened glass. Acrylic face shield with headband may also be used.

b) Panorama Goggles – Moulded PVC Frame, unbreakable, flame-proof with wide flexible and replaceable plastic, highly transparent, full view zero power optically correct visor, deep frame to fit over power spectacles, indirect ventilation, fitted with elastic headband.

c) For Welders / Gas cutters: Heat proof, unbreakable, zero power, smoke colour glass of suitable shade according to the type of job with protective clear glass. The fibre frame should have provision for side ventilation, padded cup edge, leather covered nosepiece, fitted with elastic headbands and comfortable to use.

3.10.4 Welding Face Shield (Helmet Type)

Shield made of vulcanised fibre swivel type with adjustable sponge padded headgear. Centre metal frame aperture to accommodate glass of 107 x 82 x 3 mm size dark green colour of shade 11 DIN Sandwiched with a pair of clear protective glass of same size.

3.10.5 Gloves

a) All leather : Made of chrome / calf leather 450 mm long with double stitching for joints. The fit of gloves should be such that the fingers have ample room and the bridge connecting the thumb to the gloves should be sufficiently deep so that the thumb does not strain the palm of the gloves. Stitching should be done with good quality thread. This is for use by welders only.



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b) For Electricians : Gloves made of rubber 380 mm / 450 mm long tested to 15000 volts.

c) For General Purpose : Cotton / Canvas - 304 mm long, double stitching with stitches spaced 1 mm apart, with good quality thread. The cloth should be of thick cotton canvas. The glove should be comfortable for use so that fingers have ample room and the bridge connecting the thumb to the gloves should be sufficiently deep so that the thumb does not strain the palm of the gloves. Stitching should not be too near the edges.

3.10.6 Dust Mask

Cloth dust mask flannel type made from netting cloth outside and fine canvas cloth inside sandwiched with 3 mm foam padding, enclosing the mouth and the nose, with elastic head strap, ensuring safe breathing in dusty atmosphere.

3.10.7 Ear Muffs When noise level exceeds 85, ear muffs/ear plugs are to be used

3.10.8 Shoes Ankle leather shoes with steel toe cap, steel midsole and foam collar padding.

3.10.9 Coverall Preferably 60/40 or 75/25 Terri cotton in single piece as a boiler suit.


4.1 Respective engineer/supervisor shall be responsible for ensuring the necessary PPE’s are available and used by the workmen under his control.

4.2 Site in charge shall be responsible for arranging and providing required personal protective equipments for the visitors who accessing EMCO site on visit purpose.

4.3 Site in charge/ site HSE officer (if any)/ Store keeper shall be responsible for maintaining, inspecting, replace (whenever necessary) and discarding the personal protective equipment as and when required.

4.4 Purchase officer shall be responsible for ensuring the quality and standards of personal protective of equipments being maintained during procurement.



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4.6 Purchase officer shall be responsible for maintaining the data base of approved personal protective equipments,

4.7 Management representative shall be responsible for carrying out of survey on the suitability of PPE’s provided to workmen. After analysis of survey report he shall recommend the change in specification and standard (if required) of ppe’s to the management.

4.8 Store keeper shall be responsible for verifying (cross check) the specification and standards are correct during accepting delivery of ppe’s to main store from supplier.

5.0 Reference

5.1 ISO 14001:2004, Clause 4.4.6

5.2 OHSAS 18001:2007, Clause 4.4.6


6.1 Purchase order



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PROCEDURE

FOR PEST CONTROL AND HYGIENE

QHSE/PCH-27




Pest Control and Hygiene Management

Procedure No: QHSE/PCH-27

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Table of Contents


3.1 Sanitation .................................................................................. 2 3.2 Pest Control ............................................................................... 3 3.3 Heat Stress ................................................................................ 3 3.4 Lighting ..................................................................................... 4 3.5 Inspection ................................................................................. 4


1.0 Purpose The objective of this procedure is to maintain our facilities in safe and

hygienic manner.

2.0 Scope This procedure shall be applicable to all facilities (office, camps, store,

workshop etc.) of EMCO QATAR

3.0 Procedures

3.1 Sanitation 3.1.1 Rest rooms, toilet facilities and canteen facilities shall be cleaned

every day or at a higher frequency, as required. Bench and seating areas shall be disinfected daily and thoroughly cleaned at least weekly. Toilet facilities must be readily accessible.

3.1.2 Containers for drinking water are to be clearly marked and must not be used for other purposes. Outlets dispensing non-potable water are conspicuously posted with: “Caution – Water unfit for drinking, washing, or cooking.”

3.1.3 Area around the drinking water fountains should be kept neat and clean and the water should be tested, for potability, once in six months. Common drinking cups and containers are prohibited.



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3.1.4 Solid waste generated should be suitably disposed, at regular intervals. Receptacles with covers shall be provided and these should be used for disposal of food waste and associated materials. Other trash receptacles shall be covered to keep away insects and rodents.

3.1.5 The Name of the person, responsible for carrying out all the above mentioned activities, shall be displayed prominently.

3.2 Pest Control

3.2.1 Pest control shall be done, every year, at all EMCO premises. Accommodation camps may require more frequent pest control measures.

3.2.2 The Administrative Officer or one of the HSE officers shall conduct an audit of all the camps to review the pest control program. They shall also review all contracts for pesticide applicators.

3.2.3 These applications encompass camps, offices, workshops, stores, roads, grounds, operating and administrative buildings and other areas.

3.2.4 The Pesticide Contractor shall provide EMCO with the generic names and quantities of pesticides they would use and shall also submit appropriate MSDS for review, prior to application.

3.3 Heat Stress

3.3.1 Heat produces an uncomfortable or even hazardous working environment for the workers concerned. Health problems such as heat stroke or heat exhaustion may result from excessive exposure to heat. Psychological reactions to prolonged exposure to excessive heat include increased irritability, decreased morale, increased anxiety and decreased ability to concentrate.

3.3.2 Supervisors must ensure safe working conditions by planning for provisions for proper fluid intake, by employees, to prevent dehydration.



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3.3.3 During summer or on exposure to artificially generated heat, safe drinking water should be made available to workers. The water should be kept reasonably cool and placed close to the work place so that it is conveniently available to the worker.

3.4 Lighting

3.4.1 Adequate lighting shall be arranged in all work locations. All lights shall be properly shielded or mounted to prevent direct glare. When additional lighting is needed close to the operations, local or task-supplemental lighting should be considered.

3.4.2 In work areas, the illumination levels shall be a minimum of 300 lux. Supervisors should ensure that adequate lighting is available at workstations, work areas and non-work areas.

3.5 Inspection

3.5.1 Monthly inspection of accommodation shall be carried out by the In-charge, as per SF/A2 –Inspection checklist. This checklist shall be sent to the welfare officer for verification and any issues of concern raised in the checklist shall be rectified within the stipulated time. The effectiveness of these inspections shall be monitored by the welfare officer with time as well as during internal audit of the camp every four months.

3.5.2 Inspection of villas/flats, rented by the company to accommodate its employees, shall be carried out by the senior-most person identified for this purpose.

3.5.3 A Camp administrator meeting shall be held, every quarter, by the administrative officer. It shall be attended by the welfare officer and all those In-charge of accommodations.

4.0 Responsibility and Authority 4.1 Respective in charge of sites and camps shall be responsible for

ensuring the cleanliness of the facilities under their control. 4.2 Administrative officer/ one of the HSE officers shall be responsible for

inspecting the camp and also review the pest control program and its effectiveness.

4.3 Camp in administrator shall be responsible for carry out A-2 camp inspection check on monthly basis.

4.4 Administrative officer shall be responsible for monitoring the



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effectiveness of inspection.

5.0 Reference 5.1 OHSAS 18001:2007, Clause 4.4.6

5.2 ISO 14001:2004, Clause 4.4.6


6.1 A-2 Camp Inspection Checklist

6.2 Service order for pest control


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PROCEDURE

FOR HOUSEKEEPING

QHSE/HK-28


Telephone : 44359181 - Fax 44359188 - E-Mail : [email protected] ISSUE NO :TWO REV. 0 DATE : 25/03/2014


Housekeeping

Procedure No: QHSE/HK-28

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Table of Contents

1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Procedures ....................................................................................... 2 3.1 Civil construction sites: ..................................................................... 2 3.2 Maintenance sites: ............................................................................ 3 4.0 Responsibility and Authority ............................................................... 3 5.0 Reference ........................................................................................ 4 6.0 Documents and Records .................................................................... 4

1.0 Purpose The purpose of this procedure is help to establish housekeeping standards

that are to be maintained, at installation/ construction sites and also at maintenance locations.

2.0 Scope This procedure shall be applicable to all facilities of EMCO

3.0 Procedures

Housekeeping is an essential aspect, of customer care, in maintenance operations and maintaining the client’s premises neat and clean can prevent many customer complaints. Proper housekeeping is the first step in accident prevention and it can result in better productivity through planned storage of materials, reduction of losses, etc.

3.1 Civil construction sites:

3.1.1 The Housekeeping crew should be identified, at the start of the project. They shall be under the supervision of an identified supervisor/ foreman. The number of workmen, to be deployed as crew, shall depend on the site condition. The housekeeping workmen shall not be assigned any other type of activities.

3.1.2 All raw materials, in-process materials, etc should be neatly stacked.

3.1.3 Excuses, whatsoever, for poor housekeeping shall not be entertained

3.1.4 A skip will be maintained at site or a suitable area shall be identified to store scrap materials for disposal at appropriate intervals.

3.1.5 Containers with covers shall be used to collect food waste.

Housekeeping


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3.1.6 Individual supervisors shall be responsible for ensuring that their workmen carry out all associated housekeeping activities at their respective place of work, before starting the day’s work, during the course of the job and towards the end of the job every day.

3.2 Maintenance sites:

3.2.1 While taking up maintenance activities inside residential complexes, housekeeping assumes equal importance as workmanship.

3.2.2 It has to be realized that the people around the work spot are unaware of the hazards of the tools, materials and other accessories being used by the technicians and hence, it is the responsibility of the technicians to ensure their safety as well. Power tools must be disconnected and stored safely, before leaving the workplace unattended.

3.2.3 After assessing the work involved, the technicians shall spread plastic sheets or newspaper at the place of work to facilitate collection of waste materials at the end of the job.

3.2.4 It is the duty of the technicians to leave the place of work as it was before taking up the work.

3.2.5 The technicians shall maintain their shoes and uniform in clean, neat and tidy condition. Suitable disposable cover shall be worn on the safety shoes, while entering residential works to carry out maintenance operations.

3.2.6 The technicians shall not leave behind empty containers of any kind, at the place of work. It should be disposed off suitably. Scrap generated during the work should be collected and disposed off in suitable containers.

3.2.7 If the work continues requires over a day and any material, machinery or accessory has to be left behind at the customer’s premises, necessary precautions should be taken to keep them away from the reach of children.

4.0 Responsibility and Authority 4.1 Respective engineer/supervisor shall be responsible for ensuring that

housekeeping is done at respective work location on daily basis. 4.2 Site in charge shall be responsible for identifying housekeeping crew

at the start of the project and they shall be under the supervision of an identified supervisor/foreman.

4.3 Camp administrative shall be responsible for ensuring housekeeping in the camp

Housekeeping


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4.4 Store in charge shall be responsible for ensuring housekeeping inside the store

4.5 Workshop in charge shall be responsible for ensuring housekeeping of workshop.

5.0 Reference

5.1 ISO 14001:2004, Clause 4.4.6 5.2 OHSAS 18001:2007, Clause 4.4.6 6.0 Documents and Records Nil

Housekeeping


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PROCEDURE

FOR LEGAL AND OTHER REQUIREMENT

QHSE/LOR-29




Legal & Other Requirements

Procedure No: QHSE/LOR-29

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Table of Contents 1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Procedure ........................................................................................ 2 4.0 Responsibility and Authority ............................................................... 3 5.0 Reference ........................................................................................ 3 6.0 Documents and Records .................................................................... 3

1.0 Purpose This procedure defines the mechanism for identifying and maintaining

current legal and other requirements and regulations applicable to EMCO Qatar operations and for having access to up-to-date editions of those requirements

2.0 Scope This procedure shall be applicable to all the departments of EMCO

Qatar. 3.0 Procedure 3.1 Administrative Officer and Management Representative shall

update the latest amendments by referring to any of the following agencies.

• Notification from Government Bodies • Information by newspapers

Client specific requirements are also updated based on the feedback from clients, market information.

3.2 Management Representative (MR) shall maintain the up-to-date listings of all applicable legal and other requirements with the help of Administrative Officer (AO) who shall ensure to update and collect the relevant/latest requirements.

3.3 Department Managers/ Administrative Officer shall identify the applicable legal and other regulatory requirements applicable to company operations.

3.4 Department Managers shall communicate the contractual HSE requirements to Management Representative; vide SF/FR-12 for his reference and for verifying the compliance of the same during internal audit. It shall also be made available to the site-in-charges, for their use in day to day HSE management of the site.

3.5 Management Representative shall prepare and maintain the master list of legal and other requirements (HSE Procedures Annexure -1).

3.6 Management Representative shall distribute the master list of legal and other requirements to ensure that all applicable legal and other requirements are known to concerned department managers



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3.7 Management Representative shall communicate the list of legal and other requirements to all applicable areas and departments, consistent with procedure for internal / external communication.

3.8 Evaluation of HSE compliance to legal and other requirements shall be carried out by internal auditors during internal audit.

3.9 Legal and other requirements shall be indicated in the environmental aspects/impacts assessment, wherever applicable, so that the employees, who refer to the environmental aspects / impacts assessment sheets, are aware of all implications of non-compliance with control measures.

3.10 Project Engineer/ Site Manager are also responsible to evaluate the compliance while carrying out “A1 Workplace Inspection Checklist” (to be carried out on monthly basis), so that they are aware of the seriousness of the inspection and corrective and preventive actions to be taken arising from the inspection.

3.11 Management Representative / core committee shall review the compliance status of legal and other requirements (quarterly) during HSE Management Review meeting.

4.0 Responsibility and Authority 4.1 Management Representative, Administrative Officer and all

Department Managers are responsible for implementing this procedure.

4.2 Management Representative shall be responsible for communicating actions required for meeting legal and other requirements to project in charges at site and department managers.

4.3 Project in charges at site and department managers shall be responsible for communicating actions required for meeting legal and other requirements to concerned employees and relevant interested parties.

5.0 Reference 5.1 ISO 14001 2004 - 4.3.2 Legal and other requirements 5.2 OHSAS 18001 2007 - 4.3.2 Legal and other requirements 6.0 Documents and Records 6.1 List of Legal & other requirements (HSE Procedure Annexure-1) 6.2 Client/ Contractual Requirements 6.3 A1 Workplace inspection checklist 6.4 HSE Observation report (SF/FR-23)



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PROCEDURE

FOR MANAGEMENT OF CHANGE

QHSE/MOC-30




Management of Change

Procedure No: QHSE/MOC-30

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Table of Contents


3.1 Employees ................................................................................. 2 3.2 Machinery.................................................................................. 3 3.3 Chemicals .................................................................................. 4 3.4 Change in Procedures ................................................................. 4 3.5 Change in Process ...................................................................... 4


1.0 Purpose The purpose of this procedure is to define the mechanism to communicate

effectively the changes happened in the organization.

2.0 Scope This procedure shall be applicable to all the departments of EMCO Qatar.

3.0 Procedures Management of change is an important aspect of any management system.

Even a well designed system can lose its accuracy and focus over a period of time, if the changes happening in the organization are not accounted for. Several accidents have occurred due to this loophole in the system. Having the Management of Change Procedure as a part of the Management system handles such loopholes in the system.

3.1 Employees 3.1.1 Every new staff member, on his first day at work, meets the

Divisional Head, who arranges for a division specific induction for the employee and the responsibilities of the job are explained.

3.1.2 HSE induction shall be provided by concerned personnel from the HSE Dept.

3.1.3 New employees are introduced to all concerned by the Administration Officer. The designation of a new employee is communicated to all concerned in the form of a circular, if found appropriate, by the divisional head.



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3.1.4 All new workmen are provided with general induction by the personnel department and the HSE induction is conducted by the concerned HSE engineer.

3.1.5 When an employee is transferred to a new location, he shall be provided with the site-specific HSE induction by the concerned HSE engineer.

3.1.6

When an employee is promoted, his additional responsibilities (with specific reference to HSE) shall be communicated to him by an HSE representative.

3.1.7 While associating with a new sub contractor, he shall be given a copy of all the HSE requirements, related to his activities, by the site in-charges.

3.1.8 The new subcontractor shall be asked to provide a copy of the Insurance coverage towards workmen compensation.

3.1.9 A pre-job HSE meeting shall be conducted with the new subcontractor to explain all the specific HSE requirements to be followed and the minutes shall be recorded in the presence of an HSE Representative.

3.2 Machinery

3.2.1 All new machinery shall be inspected, on arrival, by the site in-charge or his trained representative, to ensure that it is safe for use.

3.2.2 The Site in-charge shall check for any existing inspection format that can be used for the machine. If not, he shall prepare a format, suitable for the purpose, in consultation with a trained mechanic and an HSE representative and forward the same to the MR for his approval.

3.2.3 The Site in-charge shall verify if any of the existing risk assessment adequately covers the risk arising from the new machine. Otherwise, he shall prepare a separate risk assessment, in consultation with his subordinates and the HSE representative.

3.3.3 Communicate the risk assessment and the inspection format to all concerned.

3.3.4 Relocation or transfer of all machinery to a new location shall be associated with the risk assessment and the inspection records. Verify the requirements for obtaining the test certificate for the machine at the new location, if applicable.



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3.3.5 Any machinery, if found unsuitable, for use, during inspection, shall be identified/tagged to that effect by the inspector and sent for service/repair at the earliest. All concerned shall be informed, by the site in-charge, to ensure that it is not put to use until the defect, noticed during the inspection, is rectified.

3.3 Chemicals

3.3.1 All chemicals, which have an implication on the HSE performance of the organization, shall be inspected on arrival by the site in-charge or his representative trained to this effect.

3.3.2 Availability of MSDS (Material safety data sheet) shall be verified by the site in-charge or his representative, where applicable.

3.3.3 If the MSDS is required but not available, the material (chemical) shall not be sent for use until the MSDS is obtained from the supplier/manufacturer.

3.3.4 COSHH assessment for the said chemical shall be prepared and added to the list and a copy of the same shall be sent to all concerned.

3.4 Change in Procedures

3.5.1 Any change (arising out of any specific requirement) made to any of the QHSE procedures shall be communicated to all concerned by the Management Representative as the Revised Procedure, by means of a controlled copy and the old procedure shall be withdrawn.

3.5 Change in Process

3.6.1 Any process change shall be recorded in the form of a revised method statement and the related risk assessment and these shall be communicated to all concerned by the Management Representative, through a control copy.


4.1 Site in charge/ HSE officer shall be responsible for conducting site HSE induction for the new as well as transferred employees at time of arrival to the site

4.2 HR/Administrative officer shall be responsible for introducing new employee to all concerned at the time of joining.

4.3 Site in charge / HSE officer shall be responsible for conducting pre job HSE meeting with new subcontractor before start of work.



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4.4 Management representative shall be responsible for communicating any changes made in the work procedures, risk assessment/ aspect and impact assessment & process to all concerned.

4.5 Purchase executive shall be responsible for arranging material safety data sheet along with purchase of chemicals.

5.0 Reference

5.1 ISO14001:2004, Clause 4.4.3

5.2 OHSAS 18001:2007, Clause 4.4.3


6.1 Induction and training attendance

6.2 Circulars and emails



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PROCEDURE

FOR WASTE MANAGEMENT

QHSE/WM-31




Waste Management

Procedure No: QHSE/WM-31

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Table of Contents

1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 General Procedure ............................................................................ 2 3.1 Waste collection and disposal ............................................................. 2 3.2 Identification and classification of Waste Generated .............................. 3 3.3 Waste storage and Disposal ............................................................... 4 3.4 Colour Code of Skip boxes ................................................................. 6 4.0 Responsibility and authority ............................................................... 6 5.0 Reference ........................................................................................ 7 6.0 Documents and Records .................................................................... 7

1.0 Purpose

This procedure defines the mechanism for identifying, segregating and handling of waste in user friendly manner which is generated during various operational activities of EMCO Qatar to minimize the OH&S risks and also the chances of environmental pollution.

2.0 Scope

This procedure is applicable to all departments of EMCO Qatar as well as sub contractors working under direct control of EMCO Qatar.

3.0 General Procedure

3.1 Waste collection and disposal

3.1.1 Collect and segregate all the waste that are arising from the various activities and dump it in their container or skip bins that are placed at designated place.

3.1.2 Hazardous wastes, if any, (such as flammable, corrosive, toxic, explosive etc) shall be stored separately from other materials.

3.1.3 Disposal of chemical containers, if any, is a specialized job and hence, shall be left to the approved agencies. However, it is to be noted that the relevant MSDS shall be passed on to the agency and such containers shall never be dumped as general construction waste.

3.1.4 Due consideration shall be given to minimize waste generation by better planning, enforcing strict quality assurance procedures and through vigilant supervision during work execution

3.1.5 Non-perishable materials such as old batteries, tyres, cartridges of printers/ photocopying machine, etc shall not be dumped at unauthorized locations.

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3.1.6 Camp sanitary waste accumulates in the main holding tank, which shall be regularly emptied by a sanitary vacuum truck and sent out for disposal to the municipality sanitary waste disposal station by authorized agency.

3.2 Identification and classification of Waste Generated

3.2.1

The following table- A identifies and classifies the potential waste which are generated during company operations

Table -A

Activity Type of Waste

Building and Civil Works Waste tiles, packing materials, construction debris, wood waste/pallets, damaged timber formworks, insulating materials such as rock wool, calcium silicate boards, PVC pipes, steel scrap-rebars, empty cement bags, stone, concrete, empty paint containers, damaged cones, hollow blocks etc.

Installation and maintenance of electrical & instrumentation system

Fluorescent tubes and light bulbs, distribution boards, wires and cables, ballasts, capacitors, igniters, starters, lamps, damaged light fittings, bollards & batteries etc.

Installation and maintenance of mechanical equipments ( pumps, generators etc)

Waste oil, coolants, lubricants, grease, used gaskets, bearings, NRV, valves, empty oil drums, float switches, pressure switches, wastes arising from cleaning of spills/ leaks, oil contaminated sand, saw dust, cotton rugs, MS pipes

Installation and maintenance of HVAC system

Used air filters, oil filters, insulation materials such as rock wool, waste lubricants, grease, used gaskets, bearings, refrigerant cylinders, driers, belts, frames louvers, compressors, rubber couplings, capacitors, cleaning chemicals, GI sheets, thermo cool & foam insulation etc.

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House Keeping Empty cleaning agent containers, cleaning wastes, dust & rubbish, food waste, plastic bottles aluminum cans etc.

Office Used fluorescent tubes, used printer cartridges, waste papers & plastic bottles etc.

3.3 Waste storage and Disposal 3.3.1 The following table-B shows the guidelines for classified waste

storage and disposal of potential waste

Table-B

Type of Waste Storage Disposal

All Waste (a) A specific area will be

designated for storage of waste before it is disposed off from site.

(b) Containers (skips/drums/open area) will be bund where necessary.

(c) Storage containers will be of sufficient size / number to contain all wastes generated between collections.

(d) Different types of solid wastes will be kept separate.

(a) Waste will be transported to municipality approved disposal facility.

(b) Vehicles delivering waste to the disposal area will be covered where necessary, to prevent dropping, leaking, sifting or blowing of solid waste from the vehicle.

(c) Any spillage or waste lost from disposal vehicle in route to the disposal site shall be promptly cleaned up.

(d) Site in charge nominated personnel/ store keeper/ camp admin shall maintain the record of the waste being disposed. This shall include date, time, type of waste, approx. volume of waste and disposal method.

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Reusable / Recyclable (a) Timber (b) Metals (c) Paper

Reusable material will be segregated and kept in an orderly manner and in an accessible location.

It will be collected and disposed through approved agency at municipality approved disposal facility.

Domestic Waste (a) Food waste (b) Domestic

trash

(a) An adequate number of containers will be placed at appropriate location of work site lay down area/ camps. These will be regularly collected and taken to the skip boxes.

(b) All food wastes will be properly store in containers with coved to minimize the possibility of vermin infestation.

(c) Provide adequate numbers of garbage bin with cover appropriate location in the camps

Domestic waste will be disposed off through approved agency at municipality approved disposal facility.

Construction waste (a) Combustible e.g. non re-usable timber, packaging waste.

(b) Non-combustible e. g.Concrete, metals etc.

(a) Construction wastes will not be allowed to accumulate such that it presents an environmental, health and or safety hazard.

(b) Inert construction waste will be segregated into combustible and non-combustible waste.

(c) Flammable substances will be kept away from sources of ignition

(a) Combustible waste will be taken to municipality approved disposal facility.

(b) Non-combustible waste will be taken to municipality approved disposal facility.

Hazardous waste Hazardous waste generated on site may include: (a) Chemical waste (cleaning fluids, lubricants, paints, coating substances, solvents,…etc

(a) Hazardous waste will be retained in a secured area with an impervious bund base.

(b) The area will be away from sources of ignition.

(c) Different types of hazardous waste will be stored separately to avoid adverse chemical reactions and facilitate eventual treatment.

(d) Hazardous waste will be stored separately from non-hazardous waste.

(e) Hazardous waste will be stored

(a) Hazardous waste will be disposed off in the area designated by municipality approved disposal facility. It will remain segregated and in the labeled storage containers.

(b) Incompatible hazardous wastes will not be transported together.

(c) Only approved contractor will be used

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(b) Batteries / Capacitors (c) Hydrocarbon waste (spent lubricants)

in tightly closed, leak-proof containers made of or lined with materials that are compatible with the hazardous waste to be stored. Containers will be clearly marked with appropriate warning labels to accurately describe their contents and detailed safety precautions.

(f) Hazardous chemicals will be stored and handled in accordance with the manufacturer Material Safety Data Sheet ‘MSDS’

(g) Electronic waste (electronic components, cartridges of printers & photocopiers etc) shall be collected and send to main store.

to transport the waste to disposal facilities.

(d) Electronic waste shall be disposed off through approved agency.

4.0 Colour Code of Skip boxes

Food waste- Green

Metallic Waste- Blue

Hazardous(Oily & Chemical)- Red

Solid (Timber/paper/ clothes)- Brown

5.0 Responsibility and authority

5.1 Site in charge shall be responsible for implementing & monitoring the waste management procedure at site and also ensuring that subcontractor (if any) shall follow the same practice to protect environment.

5.2 Al Site in charges/store in charge/ camp administrators are responsible to arrange and provide suitable skip boxes at appropriate locations.

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5.3 All the engineers/supervisors shall be responsible for removal, segregation and disposal of site generated waste as per the waste management procedure at their respective sites

5.4 Camp administrators shall be responsible for collecting, segregation and proper disposal of waste being generated during day to day camp activities

5.5 Store/Warehouse in charge shall be responsible for collection, segregating and disposing of waste generated in the warehouse/ store activities.

5.6 Department Managers/Management representation shall carry out random inspection of worksite to ensure that waste management procedure being fully complied

5.7 HSE officer (if any) attached to site shall be responsible for monitoring and reporting of non compliance of waste management procedure at their respective sites.

6.0 Reference 6.1 Qatar law No. 30 of 2002 Environmental Protection 6.2 ISO 14001: 2004, Clause 4.4.6

6.3 OHSAS 18001:2007, Clause 4.4.6


7.1 Waste disposal receipt

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PROCEDURE FOR

MONTHLY MONITORING MEETING QHSE/MMM-32




Monthly Monitoring Meeting

Procedure No: QHSE/MMM-32

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Table of Contents

1.0 Purpose ............................................................................................ 2 2.0 Scope ............................................................................................... 2 3.0 Procedures ........................................................................................ 2 4.0 Responsibility and Authority ................................................................ 2 5.0 Reference ......................................................................................... 3 6.0 Documents and Records ..................................................................... 3

1.0 Purpose The purpose of this procedure to defines the mechanism to review the

health, safety and environment performance at the site level to ensure the company HSEMS complied fully.

2.0 Scope This procedure shall be applicable to all the major site of EMCO Qatar.

3.0 Procedures

3.1 Every major site shall conduct monthly HSE meetings. The Project Manager or Engineer in-charge of the site shall be the chairperson for the meeting. All engineers, supervisors, foremen and those in-charges shall attend the meeting.

3.2 Minutes of the meeting shall be forwarded to the respective Manager. The concerned Manager, during site visit, shall review the implementation of the points discussed in the meeting and verify the same at site.

3.3 The respective manager shall review the minutes of meeting and take appropriate action. If needed, he shall call for a meeting with the Project Engineers to discuss critical issues. The format for this meeting shall be the same as SF/FR 04. Minutes of these meetings shall be forwarded to the GM. Site HSE Officers, if any, shall also be invited for the meeting.

3.4 Apart from this, every Manager shall verify the status of implementation of at least one aspect of the HSEMS during each site visit and document the findings.


4.1 Site in charge shall be responsible for arranging, chairing and ensuring that the actions are taken on recommendation



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4.2 Site in charge of his nominated person shall be responsible to record the HSE meeting minutes on format SF/FR-04

4.3 Department manager shall be responsible for reviewing & verifying the minutes of monthly HSE meeting during his site visit and taking appropriate action if needed.

5.0 Reference

5.1 ISO 14001:2004, Clause 4.4.3

5.2 OHSAS 18001:2007, Clause 4.4.3


6.1 Minutes of HSE meeting (SF/FR-04)



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PROCEDURE

FOR EMERGENCY PREPAREDNESS

AND RESPONSE QHSE/EPR-33




Emergency Preparedness & Response

Procedure No: QHSE/EPR-33

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Table of Contents

1.0 Purpose ........................................................................................... 2 2.0 Scope .............................................................................................. 2 3.0 Definitions ....................................................................................... 2

3.1 Emergency ................................................................................ 2 3.2 Emergency Preparedness ............................................................ 2

4.0 Procedure ........................................................................................ 2 5.0 Roles and Responsibility .................................................................... 4 6.0 Reference ........................................................................................ 5 7.0 Documents and Records .................................................................... 5

1.0 Purpose

The purpose of this procedure is to define the framework for identifying the potential emergencies situations and, for preventing and mitigating the likely illness, injury and environmental impacts that may be associated with them.

2.0 Scope

This procedure shall be applicable to all the departments, work locations (sites), workshops, Warehouse and accommodations of EMCO Qatar.

3.0 Definitions

3.1 Emergency Sudden, unexpected or impeding situations that may cause injury, loss of life, damage to property and environment or inference with the normal activities of a person and which therefore, requires immediate attention and remedial action.

3.2 Emergency Preparedness Actions taken in anticipation of an emergency to facilitate rapid, effective and appropriate response to the situation to minimize the effect.

4.0 Procedure

4.1 In EMCO, the following emergency situations have identified for the prepared of response plan; • Fire in accommodation complexes, Office, & Sites etc • Major accident • Any spillage (Oils, Chemicals, Water)

4.2 Based on the above identified emergency situations, Emergency Response Plan shall be prepared to handle the situation effectively.



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An emergency response plan must include the as a minimum the following elements; • Emergency escape procedures and emergency escape route

assignments • Procedures to be followed by employees who remain to perform

emergency functions as the evacuation progresses, • Procedures to account for all employees after emergency

evacuation has been completed • Rescue and medical duties for those employees who are to

perform them • The preferred means for reporting fires and other emergencies • Names or regular job titles of persons or departments to be

contacted for further information or explanation of duties under the plan.

4.3 Based on the above considerations, ERP 1, ERP 2 and ERP 3 have

been prepared. ERP 1 deals with fire accidents , ERP 2 deals with major accidents at sites and ERP 3 deals with oil spillage

4.4 The premises shall be facilitated with emergency equipments like first aid boxes, Fire extinguishers and oil spill control kits. These equipments shall be inspected and maintained readily at all times. Deficiencies shall be addressed immediately.

4.5 Emergency evacuation exit routes, emergency contact numbers, signage and assembly point(s) shall be identified and marked clearly.

4.6 Mock drills shall be conducted to test the effectiveness of the emergency response plan once in two month in the accommodations and once in three months at work sites. The results of the mock drill shall record on SF/FR-24 and communicate to General Manager / Management Representative. Regulatory agencies shall be notified wherever applicable before conducting the mock drill.

4.7 While reviewing mock drill reports following points are to be considered; • The total response time for all the employees to reach the

assembly point. • Proper functioning of the manual call point and the fire alarm. • Any confusion/ misunderstanding during the evacuation. • Availability of emergency telephone number list and the

correctness of numbers provided. • Availability of the “fire fighting” and “first aid” crew members at

the time of “emergency.” • Availability of maintenance inspection tags or registers for all

the firefighting equipment, such as fire extinguishers, fire pump, fire alarm, detectors and BG unit (if any).



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4.8 Establish the roles and responsibilities of the emergency crew and communicate them what to do in case of emergency.

4.9 All the emergency crew shall have competency certificates (e.g., First aider, fire fighter).Maintain the copy of certificate and work site. All sites, where manpower is more than five, shall provide trained basic first aider and basic fire fighter.

4.10 We cannot plan a fire emergency drill in the office premises (Doha HO) and the evacuation drill in isolation, without active participation of the building management and other occupants. Similarly, the availability and readiness of emergency equipment is the responsibility of the Building management. However, a stand-alone emergency evacuation plan has to be worked out and communicated to all the employees at the HO. It is also displayed at the HO.

4.11 Specific emergency situations, such as H2S leakage, explosion, etc, which may occur in oilfield areas, shall be addressed to the technicians during site induction, toolbox talks and plant conducted mock drills. Records of the above shall be sent to the MR, in addition to the maintenance of the same at site.

4.12 All small sites, where EMCO maintenance technicians are expected to work for short periods, the supervisor-in-charge shall prepare the lay-out of the building (in line drawing), indicating the location of the emergency equipment, the emergency escape routes, etc. This should be made available at a common point in every building, under the maintenance of EMCO, for reference by the technicians at any point of time.

5.0 Roles and Responsibility

5.1 Management Representative shall responsible for identifying and preparing emergency response plan.

5.2 Management Representative shall responsible for reviewing and maintaining the mock drill reports conducted and sites, workshops, warehouse and accommodations.

5.3 Department Manager/ Site in charge shall responsible for displaying and communicating the emergency response plan to work force at their respective work location.

5.4 Site in charge/ facility in charge shall responsible for forming site emergency response team and. He shall ensure that trained basic first aider and fire fighters are available. Also the availability and maintenance of emergency equipments at their respective locations.



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5.5 Site in charge/ facility in charge shall responsible for conducting mock drill and taking corrective action based on the feedback of drill to ensure its effectiveness.

5.6 For details roles and responsibilities of Emergency Response Team, refer the annexure-3 (ERP1, ERP2 & ERP3)

6.0 Reference 6.1 ISO 14001 2004, Clause 4.4.7

6.2 OHSAS 1800 12007, Clause 4.4.7


7.1 ERP1,ERP2 & ERP3

7.2 Mock drill report (SF/FR-24)



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