welcome to “word” tutorial - addr.comajmalbeig.addr.com/pgc/books/word tutorial2.pdf · welcome...

36
WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version Expert Profile LESSON #2 Menu Features (Pt-1) Type your name in the box: Insert date: Shift+Alt+D General Introduction… 1. File (new, open, close, save, save as, read only) 2. Page (setup, print preview, print) 3. Send To (mail recipient, routing, fax recipient) 4. Properties (summary, statistics) 5. Undo, Redo, Cut, Copy, Paste, Paste Special 6. Find, Replace, Go To 7. Task Pan 8. Floating Toolbars & Ruler 9. Document Map 10. Header and Footers 11. Full Screen and Zoom 12. Break (page break, section break, column break) 13. Page Numbers 14. Date and Time 15. AutoText 16. AutoCorrect 17. Symbols (currency, mathematical, special) 18. Comments 19. References (footnote, caption, cross reference, index & tables) 20. Picture (clipart, auto shapes, word art, organization chart, chart) 21. Diagram (organization chart, cycle, radial, pyramid, venn, target) 22. Text Box 23. File 24. Object 25. Bookmark 26. Hyperlink

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Page 1: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

WELCOME TO ldquoWORDrdquo TUTORIAL

Valid for Word 2002 2003 Part 2 of 4

Advance Version

Expert Profile

LESSON 2 Menu Features (Pt-1)

Type your name in the box Insert date Shift+Alt+D

General Introductionhellip

1 File (new open close save save as read only)

2 Page (setup print preview print)

3 Send To (mail recipient routing fax recipient)

4 Properties (summary statistics)

5 Undo Redo Cut Copy Paste Paste Special

6 Find Replace Go To

7 Task Pan

8 Floating Toolbars amp Ruler

9 Document Map

10 Header and Footers

11 Full Screen and Zoom

12 Break (page break section break column break)

13 Page Numbers

14 Date and Time

15 AutoText

16 AutoCorrect

17 Symbols (currency mathematical special)

18 Comments

19 References (footnote caption cross reference index amp tables)

20 Picture (clipart auto shapes word art organization chart chart)

21 Diagram (organization chart cycle radial pyramid venn target)

22 Text Box

23 File

24 Object

25 Bookmark

26 Hyperlink

Professional Tutorial Microsoft Word Page 2 of 36

Remember practice is the key to success

Pull Down Menushellip (Categorized Featuresrsquo List)

There are nine menus by default

File Edit View

Insert Format Tools

Table Window Help

Work (optional)

Use of Menus with Keyboard

Press Alt key to activate menu bar (first menu will be selected)

Press Down Arrow key to pull down menu

Press Right Arrow key to move to other menus - or -

Press corresponding underlined letter to select other menus

Press Esc key to close menu

Symbols used in this documenthellip

reg This symbol indicates that the command is also available on default toolbar

This symbol indicates that the feature is used by AdvanceProfessional users

Professional Tutorial Microsoft Word Page 3 of 36

Remember practice is the key to success

File Menuhellip (Menu 1)

(Only common features would be discussed)

reg This symbol indicates that the command is also available on default toolbar

Newreg Ctrl+N Create a New file

Openreg Ctrl+O Open an existing file (browse the computer)

Closereg Close the open file (current window)

Savereg Ctrl+S To save the file (new fileadditional work)

Save Ashellip To save the file (with different namelocation)

Page Setup Page Setting (paper sizes margins gutter orientation line no)

Print Previewreg View the page before printing (magnifier viewzoom shrink)

Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)

Send To Send a copy of file tohellip (mail routing fax recipient)

Properties File properties (location size date summary statistics)

Doc History History (list of last opened filesdocuments 4 by Default)

Exitreg To close the program (including opened file)

Professional Tutorial Microsoft Word Page 4 of 36

Remember practice is the key to success

Edit Menuhellip (Menu 2)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)

Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)

Repeat Ctrl+Y Repeat last action (Continue repeat until next command)

Cutreg Ctrl+X Move the selected item to another location

Copyreg Ctrl+C Make a copyduplicate of selected item

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)

Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)

Paste Specialhellip Paste the copied item in different manners

Paste Specialhellip

Paste the copied item as unformatted text or picture

Normal Text (Select below text and Copy it)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as Normal (As it is no change) Default

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoUnformatted Textrdquo (Plain text without formatting)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy

dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the

lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoPicturerdquo (Text is not editable)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog

Do it yourselfhellip

SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still

dont know much about Its symptoms are a lot like pneumonia or the flu People get a

very high fever -- at least 104 degrees They also usually have shortness of breath or

other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Professional Tutorial Microsoft Word Page 5 of 36

Remember practice is the key to success

Paste as Hyperlinkhellip EditgtPaste as Hyperlink

Paste the copied item as active hyperlink

within current document

in other document(s)

Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default

Hovering over a hyperlink a screen tip will be noticed Default

To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default

Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default

Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn

Line With Textrdquo state

Formatting of pasted hyperlinks may be modified as per required (see below

example)

Hyperlinks with Original Formatting (All formatting is preserved except colour)

Original Formatting Use of Menus with Keyboard

After Paste as Hyperlink Use of Menus with Keyboard

Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)

After Paste as Hyperlink Use of Menus with Keyboard

After Modified Formatting Use of Menus with Keyboard (colour may also be changed)

Do it yourselfhellip

Paste at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 2: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 2 of 36

Remember practice is the key to success

Pull Down Menushellip (Categorized Featuresrsquo List)

There are nine menus by default

File Edit View

Insert Format Tools

Table Window Help

Work (optional)

Use of Menus with Keyboard

Press Alt key to activate menu bar (first menu will be selected)

Press Down Arrow key to pull down menu

Press Right Arrow key to move to other menus - or -

Press corresponding underlined letter to select other menus

Press Esc key to close menu

Symbols used in this documenthellip

reg This symbol indicates that the command is also available on default toolbar

This symbol indicates that the feature is used by AdvanceProfessional users

Professional Tutorial Microsoft Word Page 3 of 36

Remember practice is the key to success

File Menuhellip (Menu 1)

(Only common features would be discussed)

reg This symbol indicates that the command is also available on default toolbar

Newreg Ctrl+N Create a New file

Openreg Ctrl+O Open an existing file (browse the computer)

Closereg Close the open file (current window)

Savereg Ctrl+S To save the file (new fileadditional work)

Save Ashellip To save the file (with different namelocation)

Page Setup Page Setting (paper sizes margins gutter orientation line no)

Print Previewreg View the page before printing (magnifier viewzoom shrink)

Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)

Send To Send a copy of file tohellip (mail routing fax recipient)

Properties File properties (location size date summary statistics)

Doc History History (list of last opened filesdocuments 4 by Default)

Exitreg To close the program (including opened file)

Professional Tutorial Microsoft Word Page 4 of 36

Remember practice is the key to success

Edit Menuhellip (Menu 2)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)

Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)

Repeat Ctrl+Y Repeat last action (Continue repeat until next command)

Cutreg Ctrl+X Move the selected item to another location

Copyreg Ctrl+C Make a copyduplicate of selected item

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)

Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)

Paste Specialhellip Paste the copied item in different manners

Paste Specialhellip

Paste the copied item as unformatted text or picture

Normal Text (Select below text and Copy it)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as Normal (As it is no change) Default

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoUnformatted Textrdquo (Plain text without formatting)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy

dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the

lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoPicturerdquo (Text is not editable)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog

Do it yourselfhellip

SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still

dont know much about Its symptoms are a lot like pneumonia or the flu People get a

very high fever -- at least 104 degrees They also usually have shortness of breath or

other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Professional Tutorial Microsoft Word Page 5 of 36

Remember practice is the key to success

Paste as Hyperlinkhellip EditgtPaste as Hyperlink

Paste the copied item as active hyperlink

within current document

in other document(s)

Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default

Hovering over a hyperlink a screen tip will be noticed Default

To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default

Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default

Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn

Line With Textrdquo state

Formatting of pasted hyperlinks may be modified as per required (see below

example)

Hyperlinks with Original Formatting (All formatting is preserved except colour)

Original Formatting Use of Menus with Keyboard

After Paste as Hyperlink Use of Menus with Keyboard

Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)

After Paste as Hyperlink Use of Menus with Keyboard

After Modified Formatting Use of Menus with Keyboard (colour may also be changed)

Do it yourselfhellip

Paste at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 3: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 3 of 36

Remember practice is the key to success

File Menuhellip (Menu 1)

(Only common features would be discussed)

reg This symbol indicates that the command is also available on default toolbar

Newreg Ctrl+N Create a New file

Openreg Ctrl+O Open an existing file (browse the computer)

Closereg Close the open file (current window)

Savereg Ctrl+S To save the file (new fileadditional work)

Save Ashellip To save the file (with different namelocation)

Page Setup Page Setting (paper sizes margins gutter orientation line no)

Print Previewreg View the page before printing (magnifier viewzoom shrink)

Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)

Send To Send a copy of file tohellip (mail routing fax recipient)

Properties File properties (location size date summary statistics)

Doc History History (list of last opened filesdocuments 4 by Default)

Exitreg To close the program (including opened file)

Professional Tutorial Microsoft Word Page 4 of 36

Remember practice is the key to success

Edit Menuhellip (Menu 2)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)

Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)

Repeat Ctrl+Y Repeat last action (Continue repeat until next command)

Cutreg Ctrl+X Move the selected item to another location

Copyreg Ctrl+C Make a copyduplicate of selected item

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)

Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)

Paste Specialhellip Paste the copied item in different manners

Paste Specialhellip

Paste the copied item as unformatted text or picture

Normal Text (Select below text and Copy it)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as Normal (As it is no change) Default

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoUnformatted Textrdquo (Plain text without formatting)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy

dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the

lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoPicturerdquo (Text is not editable)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog

Do it yourselfhellip

SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still

dont know much about Its symptoms are a lot like pneumonia or the flu People get a

very high fever -- at least 104 degrees They also usually have shortness of breath or

other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Professional Tutorial Microsoft Word Page 5 of 36

Remember practice is the key to success

Paste as Hyperlinkhellip EditgtPaste as Hyperlink

Paste the copied item as active hyperlink

within current document

in other document(s)

Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default

Hovering over a hyperlink a screen tip will be noticed Default

To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default

Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default

Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn

Line With Textrdquo state

Formatting of pasted hyperlinks may be modified as per required (see below

example)

Hyperlinks with Original Formatting (All formatting is preserved except colour)

Original Formatting Use of Menus with Keyboard

After Paste as Hyperlink Use of Menus with Keyboard

Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)

After Paste as Hyperlink Use of Menus with Keyboard

After Modified Formatting Use of Menus with Keyboard (colour may also be changed)

Do it yourselfhellip

Paste at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 4: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 4 of 36

Remember practice is the key to success

Edit Menuhellip (Menu 2)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)

Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)

Repeat Ctrl+Y Repeat last action (Continue repeat until next command)

Cutreg Ctrl+X Move the selected item to another location

Copyreg Ctrl+C Make a copyduplicate of selected item

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)

Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)

Paste Specialhellip Paste the copied item in different manners

Paste Specialhellip

Paste the copied item as unformatted text or picture

Normal Text (Select below text and Copy it)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as Normal (As it is no change) Default

The quick brown fox jumps over the lazy dog The quick brown fox jumps over

the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox

jumps over the lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoUnformatted Textrdquo (Plain text without formatting)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy

dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the

lazy dog The quick brown fox jumps over the lazy dog

Paste as ldquoPicturerdquo (Text is not editable)

The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog

Do it yourselfhellip

SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still

dont know much about Its symptoms are a lot like pneumonia or the flu People get a

very high fever -- at least 104 degrees They also usually have shortness of breath or

other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Professional Tutorial Microsoft Word Page 5 of 36

Remember practice is the key to success

Paste as Hyperlinkhellip EditgtPaste as Hyperlink

Paste the copied item as active hyperlink

within current document

in other document(s)

Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default

Hovering over a hyperlink a screen tip will be noticed Default

To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default

Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default

Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn

Line With Textrdquo state

Formatting of pasted hyperlinks may be modified as per required (see below

example)

Hyperlinks with Original Formatting (All formatting is preserved except colour)

Original Formatting Use of Menus with Keyboard

After Paste as Hyperlink Use of Menus with Keyboard

Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)

After Paste as Hyperlink Use of Menus with Keyboard

After Modified Formatting Use of Menus with Keyboard (colour may also be changed)

Do it yourselfhellip

Paste at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 5: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 5 of 36

Remember practice is the key to success

Paste as Hyperlinkhellip EditgtPaste as Hyperlink

Paste the copied item as active hyperlink

within current document

in other document(s)

Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default

Hovering over a hyperlink a screen tip will be noticed Default

To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default

Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default

Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn

Line With Textrdquo state

Formatting of pasted hyperlinks may be modified as per required (see below

example)

Hyperlinks with Original Formatting (All formatting is preserved except colour)

Original Formatting Use of Menus with Keyboard

After Paste as Hyperlink Use of Menus with Keyboard

Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)

After Paste as Hyperlink Use of Menus with Keyboard

After Modified Formatting Use of Menus with Keyboard (colour may also be changed)

Do it yourselfhellip

Paste at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 6: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 6 of 36

Remember practice is the key to success

Clearhellip EditgtCleargtFormats

Clears Formatting or Contents (Delete) of selected text

Formatted Paragraph

(Italic Bold Justify Font Arial Size 11 pt Coloured Font)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Formatting Cleared

(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font

Colour Black)

SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still

donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very

high fever ndash at least 104 degrees They also usually have shortness of breath or other

problems breathing and a dry cough Some people get other symptoms including a headache

stiff or achy muscles loss of appetite fatigue a rash and diarrhea

Select Allhellip Ctrl + A To select whole document

All pages

Findhellip Ctrl + F Find a specific word in the document Find Next

Replacehellip Ctrl + H Replace a specific word in the document

Replace Replace All Find Next

Go Tohellip Ctrl + G Navigate various parts in a long document quickly

Any Page Any Section Any Line Any Bookmark

Any Footnote etc

Do it yourselfhellip

Find - Titanic

- Lahore Fort

Replace - brown fox to green parrot

- green parrot to brown fox

Go to - Page 18

- Line 682

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 7: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 7 of 36

Remember practice is the key to success

View Menuhellip (Menu 3)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Different Document Views

Normalreg Simple layout of the page to type and edit quickly

Web Layoutreg Create a Web page that is viewed on the screen

Print Layoutreg Default See how text and graphics viewed on the printed page

Reading Layoutreg Read the document contents in book style (in Office 2003 only)

Outlinereg Look at the heading structure of a document

Task Pan F11 (in Office 2003 only) ViewgtTask Pan

A vertical pane along the right edge of the document by Default that provides all

commonly used commands Its location and small size allow you to use these commands

while still working on your files

Floating Toolbars ViewgtToolbars

On a toolbarreg Right-click on any toolbar and select

Off a toolbarreg Right-click on any toolbar and de-select

Move floating toolbar Drag by holding the Title Bar

Dock a toolbar Drag to LeftRightTopBottom edge

Move docked toolbar Drag the toolbar from far left

(notice four head arrow)

Ruler ViewgtRuler

The horizontal ruler is a bar marked off in units of measure (such as inches) that is

displayed across the top of the document window

Show the ruler Default Select the Ruler

Hide the ruler De-select the Ruler

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 8: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 8 of 36

Remember practice is the key to success

Document Map reg ViewgtDocument Map

A vertical pane along the left edge of the document window that displays an outline

of the documentrsquos headings You can use the Document Map to quickly move through

a document and to keep track of your location in it (Click a heading to jump tohellip)

Document headings must be formatted with built-in heading styles in order to display

in the Document Map (Word has nine different built-in styles)

Thumbnails ViewgtThumbnails (in Office 2003 only)

A vertical pane along the left edge of the document window

Thumbnails give you a visual impression of the content of each page You can click a

thumbnail image to jump directly to a page

Header and Footer ViewgtHeader and Footer

Use of Preset Text 10 preset texts are available

Type your own text According to your personal requirement

Use of Graphics WordArt AutoShapes Text Box Picture

Different Odd and Even FilegtPage SetupgtLayout

Different First Page FilegtPage SetupgtLayout

Adjust Margins (top bottom) FilegtPage SetupgtMargins

Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip

Preset sizes 10 25 50 75 100 150 200 500

Customized size View of your given size (type and Enter)

Page Width View with page margins

Text Width View without page margins

Whole Page Left to right top to bottom

Two Pages View two pages simultaneously

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 9: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 9 of 36

Remember practice is the key to success

Insert Menu (Menu 4)

Only common features would be discussed

reg This symbol indicates that the command is also available on default toolbar

Breakhellip InsertgtBreak hellip

Page Break Ctrl+Enter

Start each topicchapter at new page

Column Break Ctrl+Shift+Enter

Inserts a manual column break at the insertion point

Section Break

Create multiple independent documents within a single document Each section may

have different Page numbers different Header amp Footer different Page size amp

Orientation and different Page Borders

Do it yourselfhellip

Try it in a New Document

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 10: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 10 of 36

Remember practice is the key to success

Page Numbershellip InsertgtPage Numbers hellip

Position Header Footer (Bottom of page Footer is Default)

Alignment Left Right Center Inside Outside (Right is Default)

Formattinghellip Various Number styles (1 2 3 is Default)

Do it yourselfhellip

Create a new blank document for practicehellip

Date and Timehellip InsertgtDate and Timehellip

Different Date Format To insert default date Shift+Alt+D

Different Time Format To insert default time Shift+Alt+T

Combined Format Insert both Date amp Time simultaneously

Set as default Set your style as default

Update Automatically Auto updating of date when you open or print the

document Not recommended for (keeping original)

date and time as static text

Samples

Date Format Friday April 18 2006

November 10 2005

Time Format 54629 PM (12 hour format) 174629 (24 hour format)

01-08-2008 01-08-2008 1725 (Combined Style)

01082008

Do it yourselfhellip

Try different combinations

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 11: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 11 of 36

Remember practice is the key to success

AutoTexthellip InsertgtAutoTextgt AutoText hellip

Show screen tips as you type to add Auto Text

Preset AutoText Using built-in AutoText data

Adding New Text Add your own Text

Delete Existing Text Entries Delete obsolete text

Adding selected text as AutoText Select and Add text for re-use

Adding Picture as AutoText Select and Add a picture for re-use

Note This feature is on by Default

Consulate General United States of America

Diplomatic Enclave Ramna-5 Islamabad

Do it yourselfhellip

1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip

2 Add a New AutoText entry of your own and use it

3 Add selected text as AutoText and use it (use above address)

4 Add picture as AutoText and insert it (use above picture)

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 12: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 12 of 36

Remember practice is the key to success

AutoCorrecthellip

InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip

Auto Correct your typing mistakes (typos) as you type

Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols

Preset AutoCorrect Words Replace typos into AutoCorrect words

Adding New Words Add your own typos as

1 Simple text select the word first

2 Formatted Text select the word first

Note This feature is on by Default

Symbols

Type (c) to get copy copyright Do it yourself

Type (r) to get reg Registered Do it yourself

Type (tm) to get trade Trade Mark Do it yourself

Type to get Smiley-sad Do it yourself

Type to get Smiley-happy Do it yourself

Type to get Smiley-neutral Do it yourself

Type to get Left Arrow Do it yourself

Type to get Right Arrow Do it yourself

Type to get Left Arrow-bold Do it yourself

Type to get Right Arrow-bold Do it yourself

Type to get Double-head Arrow Do it yourself

Words

Type I to get about Do it yourself

Type I to get about Do it yourself

Type I to get and Do it yourself

Type I to get because Do it yourself

Type I to get about Do it yourself

Type I to get check Do it yourself

Type I to get clear Do it yourself

Type I to get details Do it yourself

Type I to get license Do it yourself

Type I to get piece Do it yourself

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 13: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 13 of 36

Remember practice is the key to success

Horizontal Dividers

Replace symbols into Auto Horizontal Lines

Do it yourselfhellip

Type --- 3 Hyphens and press ENTER

Type ___ 3 Underscores and press ENTER

Type === 3 Equal Signs and press ENTER

Type 3 Pound Signs and press ENTER

Type 3 Asterisks and press ENTER

Type ~~~ 3 Tildes and press ENTER

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 14: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 14 of 36

Remember practice is the key to success

Symbolshellip InsertgtSymbolhellip

Insert symbols that are not available on keyboard

Currency Symbols

Mathematical Symbols

Special Symbols

Picture Symbols

Symbol as Picture (copy paste special as picture crop behind text)

Double-click a symbol to go to its original location

Currency Symbols (Arial Times New Roman)

$ pound yen euro ₣

Examples euro250 ₣80 $370 pound90 yen287

Mathematical Symbols (Arial Times New Roman)

radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil

Examples 4975plusmn radic64 936le698

Special Symbols (Arial Times New Roman)

raquo deg

Examples 37Cdeg Mr Sultan Ahmad Khan

Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Examples 7147369 cut here

Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)

Do it yourselfhellip

Collect at least 5 Symbols

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 15: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 15 of 36

Remember practice is the key to success

Commentshellip InsertgtCommentshellip

A note or annotation that an author or reviewer adds to a document

This feature is used with the combination of tracked changes

Comments are viewable in balloons in the right margin of the document or in the

Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes

and comments (example below)

FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip

Footnote Ctrl+Alt+F Places an explanation at the end of each page

Endnote Ctrl+Alt+D Places an explanation at the end of document

Note To scroll through all footnotes or endnotes in the note pane switch to normal

view and click Footnotes on the View menu

Example

There is no God1 but Allah Islamic Republic of Pakistan2

Do it yourselfhellip

Create Two Footnotes by choosing words from below paragraphs

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic (46000 gross tons) of the White Star Line on its maiden voyage from

Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four

provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by

population

1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 16: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 16 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Figures (pictures)

Figure 1 (LCD Monitors)

Figure 2 (Time is money)

Figure 3 (A bunch of flowers)

Do it yourselfhellip

Add caption to following two Figures

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 17: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 17 of 36

Remember practice is the key to success

Captionhellip InsertgtReferencegtCaptionhellip

Tables (data tables)

Table of Friends

SNo Name Age Qualification Location

1 Muhammad Afzal Cheema 21 years BA Iqbal Town

2 Rizwan Ahmad 20 years FSc Nisbat Road

3 Shakeel Khan 29 years MA (Urdu) Faisal Town

4 Nasim Chaudhary 22 years BA Gulberg

5 Malik Nisar 22 years BSc Ichhra

Table 1 (Table of Friends)

Table of Foodstuffs SNo Name Qty Unit Price Amount

1 Bread 2 packs 2300 4600

2 Butter 3 packs 1850 5550

3 Jam 2 bottles 3200 6400

4 Tea 1 pack 5800 5800

5 Milk 4 liters 2100 8400

Table 2 (Table of Foodstuffs)

Table of International Data SNo Name of Country Capital Language Currency

1 Pakistan Islamabad Urdu Pak Rupee

2 India New Dehli Hindi Indian Rupee

3 Japan Tokyo Japanese Yen

4 China Peking Chinese Yuan

5 Saudi Arabia Jeddah Arabic Saudi Riyal

6 Germany Berlin German Deutsche Mark

7 Russia Moscow Russian Ruble

8 UK London English British Pound

9 USA Washington English US Dollar

Table 3 (Table of International Data)

Do it yourselfhellip

Add caption to following Table

Table of SAARC Capitals SNo Name of country Name of Capital

1 Bhutan Thimbu

2 Bangladesh Dakka

3 India New Dehli

4 Maldives Male

5 Nepal Katmandu

6 Pakistan Islamabad

7 Sri Lanka Colombo

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 18: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 18 of 36

Remember practice is the key to success

Cross Referencehellip InsertgtReferencegtCross-referencehellip

A cross-reference refers to an item that appears in another location

usually in the same document A cross-reference may be used for a

numbered item heading footnote bookmark figure andor table

Example

(1) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

(2) Beside standard caret monitors there are LCD monitors available in the

market These monitors use less power sources and are available in different

sizes To see a sample LCD see Figure 1

Note There are more than one reference styles to choose from Following five

captions are cross-referenced to same figure using different reference styles

Entire Caption Figure 1 (LCD Monitors)

Only label and number Figure 1

Only caption text (LCD Monitors)

Page number 16

AboveBelow above

Do it yourselfhellip

Add cross-reference to following items

1 Numbered item

2 Footnote

3 Table

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 19: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 19 of 36

Remember practice is the key to success

Indexhellip InsertgtReferencegtIndex and Tables hellip

An index lists the terms and topics discussed in a document along with

the pages they appear on To create an index you first mark the index

entries in your document and then build the index (An Index usually placed at the end of a document or book)

Mark Entry select the words to include in the Index

ShowHide Command to hide the Codes

Choose Format 7 Formats

Choose Tab Leader Style 3 Styles

Choose Columns usually 3 Columns

Insert Index at cursor position usually at end of a document

AddRemove Index Entries

Example

Used options Right align page numbers Tab leader Fancy format 4 Columns

You can manually format index

(Original Formatting) INDEX

A

Advance --------------- 1

Allah ------------------ 15

April ------------- 15 25

auto shapes ----------- 1

AutoCorrect --------- 1

AutoText ------------- 1

B

Bangladesh ---------- 17

Bhutan --------------- 17

Bookmark ------------ 1

British ----------- 15 25

C

caption ---------------- 1

clipart------------------ 1

column break -------- 1

Comments ------------ 1

cross reference ------- 1

currency--------------- 1

D

Date and Time------- 1

default ----------------- 2

Diagram -------------- 1

E

Entire Caption ----- 18

Examples ------------ 14

Expert ----------------- 1

F

fax recipient ---------- 1

Features ----------- 1

Floating Toolbars --- 1

Footers ---------------- 1

footnote ---------------- 1

Full Screen ----------- 1

G

General ---------------- 1

H

Header ---------------- 1

history ------------ 15 25

Hyperlink ------------- 1

I

index amp tables -------- 1

India ------------------ 17

Introduction ---------- 1

L

LCD ------------------- 18

location ---------------- 3

M

mail recipient --------- 1

Maldives ------------- 17

mathematical --------- 1

Menu ----------------- 1

midnight --------- 15 25

multiple ---------------- 3

N

Nepal ----------------- 17

New York -------- 15 25

O

Object ------------------ 1

organization chart --- 1

orientation ------------- 3

P

page break ------------- 1

Page Numbers-------- 1

Pakistan -------------- 15

Paste Special---------- 1

print preview ---------- 1

Profile ------------------ 1

Properties ------------- 1

R

read only --------------- 1

References ------------ 1

Replace ---------------- 1

routing ----------------- 1

S

save --------------------- 1

save as ----------------- 1

section break --------- 1

special ----------------- 1

Sri Lanka ------------ 17

summary --------------- 3

Symbols --------------- 1

Syndrome ------------- 4

T

Task Pan -------------- 1

Text Box -------------- 1

Titanic ----------- 15 25

U

unformatted text ------ 4

V

Version ---------------- 1

voyage ----------- 15 25

W

Webdings ------------- 14

Wingdings ------------ 14

word art --------------- 1

worst ------------- 15 25

Z

Zoom ------------------ 1

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 20: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 20 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Index copy the below paragraph paste it in a new document and

do the following

1- Mark Entries of red colored words

2- Create Index

Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power

to both an independent India and an independent Pakistan Pakistan came into

existence in two parts West Pakistan coextensive with the countryrsquos present

boundaries and East Pakistan now known as Bangladesh The partition of India and

Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and

Muslims to Pakistan causing bitterness between the two countries that was

exacerbated by the disputed status of 562 widely scattered polities called princely

states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh

and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the

territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over

mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were

largely Muslims decided to join India a war broke out between India and Pakistan

Without a resolution of the dispute India has continued to occupy about two-thirds of

Kashmīr and tension remains

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 21: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 21 of 36

Remember practice is the key to success

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip

A table of contents is a list of the headings in a document You can use a

table of contents to get an overview of the topics discussed in a

document (A Table of Contents usually placed at the beginning of a document or book)

Mark Headings usually 3 Levels

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Choose Levels usually 3 Levels

Insert Table of Contents at cursor position usually at start of a document

Example

Used options Page Number Right align page numbers Tab leader Format from

template 3 Levels You can manually format TOC

(Original Formatting) TABLE OF CONTENTS

General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1

Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2

File Menuhellip (Menu 1) ___________________________________________________ 3

Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3

Edit Menuhellip (Menu 2) __________________________________________________ 4

Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4

View Menuhellip (Menu 3) ___________________________________________________ 7

Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7

Insert Menu (Menu 4) ___________________________________________________ 9

Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12

Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16

Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18

Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19

Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24

Picture InsertgtPicture ________________________________________________ 25

Diagramhellip InsertgtDiagramhellip _________________________________________ 27

Text Box InsertgtText Box ______________________________________________ 28

Filehellip InsertgtFilehellip _____________________________________________________ 30

Objecthellip InsertgtObjecthellip _____________________________________________ 31

Objecthellip InsertgtObjecthellip ______________________________________________ 33

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 22: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 22 of 36

Remember practice is the key to success

Do it yourselfhellip

To practice Table of Contents copy the below portion paste it in a new

document and do the following

1- Apply Headings upto 3 levels

2- Create Table of Contents

Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam

was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest

by population while Balochistan is the biggest by land

Punjab Lahore

Rawalpindi

Gujranwala

Sialkot

Faisalabad

Sindh Karachi

Hyderabad

Sukkhar

Larkana

Balochistan Quetta

Jacobabad

Turbat

Ziarat

NWFP Peshawar

Noshehrah

Haripur

Landi Kotal

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 23: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 23 of 36

Remember practice is the key to success

Table of Figureshellip InsertgtReferencegtIndex and Tableshellip

A table of figures is a list of the figures in a document You can use a

table of figures to get an overview of the figures used in a document (A

Table of Figures usually placed at the end of a document or book)

Apply Captions to Figures

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Figures at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF

TABLE OF FIGURES

Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16

Do it yourselfhellip

Upgrade above Table of Figures

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 24: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 24 of 36

Remember practice is the key to success

Table of Tableshellip InsertgtReferencegtIndex and Tableshellip

A table of tables is a list of the tables in a document You can use a table

of tables to get an overview of the tables used in a document (A Table of

Tables usually placed at the end of a document or book)

Apply Captions to Tables

Choose Tab Leader 3 Styles

Choose Format 7 Formats

Insert Table of Tables at cursor position usually at end of a document

Example

Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT

TABLE OF TABLES

Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17

Do it yourselfhellip

Upgrade above Table of Tables

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 25: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 25 of 36

Remember practice is the key to success

Picture InsertgtPicture

There are two basic types of graphics that you can use to enhance your Microsoft Word

documents drawing objects and pictures Drawing objects include AutoShapes

diagrams curves lines and WordArt drawing objects These objects are part of your

Word document Use the Drawing toolbar to change and enhance these objects with

colors patterns borders and other effects

From Cliparthellip From built-in picture gallery

From Filehellip Browse the computer

From Camera and Scanner If attached and configured

Auto Shapes Categorized shapes

Word Art Colour and BampW artistic style text

Organization Chart To show hierarchical relationships

Chart

Insert Picture from Clipart (Built-in Gallery)

Required clip organization on first use

Insert Picture from File (Browse your computer)

Insert AutoShapes (Also accessible on Drawing Toolbar)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 26: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 26 of 36

Remember practice is the key to success

Insert WordArt (Also accessible on Drawing Toolbar)

Insert Organization Chart (Also accessible on Drawing Toolbar)

An organization chart is used to illustrate hierarchical relationships such as department

managers and employees within a company (Colour style may be changed from built-in gallery)

Insert Chart (Also accessible on Drawing Toolbar)

A chart is a graphical representation of multi-task progresses to compare or evaluate

various situations The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Try above situations in a new document

Saeed Malik (Managing Director)

Shafaqat Ali (Director Admin)

Sajjad Ahmad (Director Production)

Majid Shah (Director Marketing)

Abid Hussain (Director Maintenance)

Ghulam Murtaza (Assistant to Director

Admin)

Asad Naeem (Production Manager)

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 27: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 27 of 36

Remember practice is the key to success

Diagramhellip InsertgtDiagramhellip

Diagrams are used to illustrate various conceptual materials and to

enliven documents (diagrams are not numerically based)

Organization Chart Used to show hierarchical relationships

Cycle Diagram Used to show a process with a continuous cycle

Radial Diagram Used to show relationships of a core element

Pyramid Diagram Used to show foundation-based relationships

Venn Diagram Used to show areas of overlap between elements

Target Diagram Used to show steps toward a goal

Cycle Diagram (Four basic pillars of a production plant)

Do it yourselfhellip

Try various situations in a new document

Management

Production

Maintenance

Marketing

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 28: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 28 of 36

Remember practice is the key to success

Text Box InsertgtText Box

Insert Text Box

Link Text Box

Text Direction

Copy and Paste of a Text Box

Insert picture in a Text Box

Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size

and may be manually resize to accommodate text

Linked Text Box Overflow text automatically shifted to linked Text Box

Change Text Orientation (Standard Left Right Direction)

Continued on next pagehellip

Standard Direction

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner

Titanic (46000 gross tons) of

the White Star Line on its

maiden voyage from

Southampton to New York

City struck an iceberg about

153 km (about 95 miles) south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to New York City struck an

iceberg about 153 km south of the Grand Banks of

Newfoundland just before midnight on April 14 1912

TU

TO

RIA

L

Titanic Disaster one of

the worst maritime

disasters in history The

British luxury liner

Titanic (46000 gross

tons) of the White Star

Line on its maiden

voyage from

Southampton to New

York City struck an

iceberg about 153 km

(about 95 miles) south of

the Grand Banks of

Newfoundland just

before midnight on April

14 1912

Left

Dir

ecti

on

Tit

anic

D

isas

ter

o

ne

of

the

wo

rst

mar

itim

e d

isas

ters

in

h

isto

ry

Th

e

Bri

tish

lu

xu

ry

lin

er

Tit

an

ic

(46

00

0

gro

ss t

on

s) o

f th

e W

hit

e S

tar

Lin

e o

n

its

mai

den

vo

yag

e f

rom

So

uth

amp

ton

to N

ew Y

ork

Cit

y

stru

ck a

n i

ceb

erg

abo

ut

15

3 k

m (

abou

t 9

5 m

iles

) so

uth

of

the

Gra

nd

Ban

ks

of

New

fou

nd

land

just

b

efo

re

mid

nig

ht

on

A

pri

l 1

4

19

12

Rig

ht D

irectio

n

Titan

ic D

isaster o

ne

of

the

wo

rst

maritim

e d

isasters in

h

istory

T

he

British

lu

xu

ry

liner

Tita

nic

(46

00

0

gro

ss ton

s) of th

e Wh

ite Star L

ine o

n

its maid

en v

oy

age fro

m S

ou

tham

pto

n

to N

ew Y

ork

City

struck

an iceb

erg

abo

ut 1

53

km

(abou

t 95

miles) so

uth

of th

e Gran

d B

ank

s of N

ewfo

un

dlan

d

just

befo

re m

idn

igh

t on

A

pril

14

19

12

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 29: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 29 of 36

Remember practice is the key to success

Copy and Paste of a Text Box

Original Paste within Text Box Paste outside Text Box

Insert picture in a Text Box

Picture will automatically resized to fit within Text Box

Do it yourselfhellip

Tip1 Select a paragraph and click Text Box command

Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text

box

Titanic Disaster one of the worst maritime disasters in history The British luxury liner

Titanic on its maiden voyage from Southampton to New York City struck an iceberg

about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury liner Titanic on its maiden

voyage from Southampton to

New York City struck an iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Titanic Disaster one of the

worst maritime disasters in

history The British luxury

liner Titanic on its maiden

voyage from Southampton to

New York City struck an

iceberg about 153 km south

of the Grand Banks of

Newfoundland just before

midnight on April 14 1912

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 30: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 30 of 36

Remember practice is the key to success

Filehellip InsertgtFilehellip

Inserts an existing file at cursor point withouthellip

Opening ithellip

Selecting the Texthellip

Copy amp Paste

Do it yourselfhellip

Attempt to insert a file of your own (Browse your computer)

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 31: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 31 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Linked objects When an object is linked information is updated only if the source file

is modified Linked data is stored in the source file The destination file stores only the

location of the source file and it displays a representation of the linked data Use linked

objects if file size is a consideration

Embedded objects When you embed an object information in the destination file

doesntrsquochange if you modify the source file Embedded objects become part of the

destination file and once inserted are no longer part of the source file

Create New Object Image Audio Video Presentation Worksheet etc

Create from File By using an existing file in your computer

Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)

Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)

Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)

Continued on next pagehellip

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 32: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 32 of 36

Remember practice is the key to success

Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)

Linked Object Linked Object

Microsoft Microsoft PowerpointPowerpoint SlideSlide

Prepared byPentium Graphics Center amp Training Institute

Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)

Date Day

23-03-1940 Friday Pakistan Day

14-08-1947 Thursday Independence Day

06-09-1965 Friday Defense Day

25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam

11-09-1948 Sunday Death Anniversary of Quaid-e-Azam

Definition

Fin

d W

eek D

ay

Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)

The below chart shows subject-wise marks of a student

0

10

20

30

40

50

60

70

80

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08

English

Urdu

Math

Islamiat

Science

SStudies

Do it yourselfhellip

Create a Bitmap Image

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 33: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 33 of 36

Remember practice is the key to success

Objecthellip InsertgtObjecthellip

Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)

Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)

Create Object from File (Movie) Browse the computer (double-click to view in the supported program)

Do it yourselfhellip

Insert an Audio File by browsing your computer and play it

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 34: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 34 of 36

Remember practice is the key to success

Bookmarkhellip InsertgtBookmarkhellip

Keyboard Shortcut Ctrl+Shift+F5

A bookmark identifies a location or selection of text (in the same

document) that you name and identify for future reference

Select the word or point the cursor

Name the bookmark No spacebar use underscore (_) if required

Add the Bookmark 16379 Bookmarks may be added per document

Delete a Bookmark Deletes outdated hyperlinks

Sort by Name Location Sort listed bookmarks by alphabetical order or by location

Hidden Bookmarks Reveals hidden bookmarks used in the document

Go to Bookmark Jumps to bookmark location in the document

Note We have inserted 5 bookmarks in this document

Go to InsertgtBookmark select bookmark and click Go To

Do it yourselfhellip

Insert at least TWO Bookmarks

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 35: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 35 of 36

Remember practice is the key to success

Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K

A hyperlink is a colored and underlined text or a graphic that you click to

go to a file or a location in a file (usually in the same document andor in

the same computer) and also go to a Web page on the World Wide Web

when connected to the internet

Choose the Link

Change ldquoText to Displayrdquo (if required)

Change ldquoScreenTiprdquo (if required)

Click the Link to Go or to Open the file

Edit a Hyperlink

Remove a Hyperlink

Insert from ldquoExisting Filerdquo (browsing your Computer)

Same file is hyperlinked in the following example

Default (no manual change) Lesson-1 (Essentials)doc

Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)

Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc

Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)

Default (no manual change) Footnote

Only ldquoText to Displayrdquo Changed Table of Contents

Only ldquoScreen Tiprdquo Changed Linked objects

Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and

subject automatically inserted in respective fields)

To send your comments click here

Do it yourselfhellip

Insert at least TWO Hyperlinks

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2

Page 36: WELCOME TO “WORD” TUTORIAL - ADDR.comajmalbeig.addr.com/pgc/Books/Word Tutorial2.pdf · WELCOME TO “WORD” TUTORIAL Valid for Word 2002, 2003 Part 2 of 4 Advance Version

Professional Tutorial Microsoft Word Page 36 of 36

Remember practice is the key to success

CONGRATULATIONS

You have just finished your

Lesson-2 Menu Features (Pt-1)

JUST REMEMBER

Practice is the Key to Success

GOOD LUCK

Now revised the whole lesson

before starting Lesson 3

Menu Features (Pt-2)

Click the below link to open the next lesson

LESSON 3 Menu Features ndash Pt-2