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TRANSCRIPT
WELCOME TO ldquoWORDrdquo TUTORIAL
Valid for Word 2002 2003 Part 2 of 4
Advance Version
Expert Profile
LESSON 2 Menu Features (Pt-1)
Type your name in the box Insert date Shift+Alt+D
General Introductionhellip
1 File (new open close save save as read only)
2 Page (setup print preview print)
3 Send To (mail recipient routing fax recipient)
4 Properties (summary statistics)
5 Undo Redo Cut Copy Paste Paste Special
6 Find Replace Go To
7 Task Pan
8 Floating Toolbars amp Ruler
9 Document Map
10 Header and Footers
11 Full Screen and Zoom
12 Break (page break section break column break)
13 Page Numbers
14 Date and Time
15 AutoText
16 AutoCorrect
17 Symbols (currency mathematical special)
18 Comments
19 References (footnote caption cross reference index amp tables)
20 Picture (clipart auto shapes word art organization chart chart)
21 Diagram (organization chart cycle radial pyramid venn target)
22 Text Box
23 File
24 Object
25 Bookmark
26 Hyperlink
Professional Tutorial Microsoft Word Page 2 of 36
Remember practice is the key to success
Pull Down Menushellip (Categorized Featuresrsquo List)
There are nine menus by default
File Edit View
Insert Format Tools
Table Window Help
Work (optional)
Use of Menus with Keyboard
Press Alt key to activate menu bar (first menu will be selected)
Press Down Arrow key to pull down menu
Press Right Arrow key to move to other menus - or -
Press corresponding underlined letter to select other menus
Press Esc key to close menu
Symbols used in this documenthellip
reg This symbol indicates that the command is also available on default toolbar
This symbol indicates that the feature is used by AdvanceProfessional users
Professional Tutorial Microsoft Word Page 3 of 36
Remember practice is the key to success
File Menuhellip (Menu 1)
(Only common features would be discussed)
reg This symbol indicates that the command is also available on default toolbar
Newreg Ctrl+N Create a New file
Openreg Ctrl+O Open an existing file (browse the computer)
Closereg Close the open file (current window)
Savereg Ctrl+S To save the file (new fileadditional work)
Save Ashellip To save the file (with different namelocation)
Page Setup Page Setting (paper sizes margins gutter orientation line no)
Print Previewreg View the page before printing (magnifier viewzoom shrink)
Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)
Send To Send a copy of file tohellip (mail routing fax recipient)
Properties File properties (location size date summary statistics)
Doc History History (list of last opened filesdocuments 4 by Default)
Exitreg To close the program (including opened file)
Professional Tutorial Microsoft Word Page 4 of 36
Remember practice is the key to success
Edit Menuhellip (Menu 2)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)
Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)
Repeat Ctrl+Y Repeat last action (Continue repeat until next command)
Cutreg Ctrl+X Move the selected item to another location
Copyreg Ctrl+C Make a copyduplicate of selected item
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)
Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)
Paste Specialhellip Paste the copied item in different manners
Paste Specialhellip
Paste the copied item as unformatted text or picture
Normal Text (Select below text and Copy it)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as Normal (As it is no change) Default
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoUnformatted Textrdquo (Plain text without formatting)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy
dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the
lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoPicturerdquo (Text is not editable)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog
Do it yourselfhellip
SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still
dont know much about Its symptoms are a lot like pneumonia or the flu People get a
very high fever -- at least 104 degrees They also usually have shortness of breath or
other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Professional Tutorial Microsoft Word Page 5 of 36
Remember practice is the key to success
Paste as Hyperlinkhellip EditgtPaste as Hyperlink
Paste the copied item as active hyperlink
within current document
in other document(s)
Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default
Hovering over a hyperlink a screen tip will be noticed Default
To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default
Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default
Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn
Line With Textrdquo state
Formatting of pasted hyperlinks may be modified as per required (see below
example)
Hyperlinks with Original Formatting (All formatting is preserved except colour)
Original Formatting Use of Menus with Keyboard
After Paste as Hyperlink Use of Menus with Keyboard
Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)
After Paste as Hyperlink Use of Menus with Keyboard
After Modified Formatting Use of Menus with Keyboard (colour may also be changed)
Do it yourselfhellip
Paste at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 2 of 36
Remember practice is the key to success
Pull Down Menushellip (Categorized Featuresrsquo List)
There are nine menus by default
File Edit View
Insert Format Tools
Table Window Help
Work (optional)
Use of Menus with Keyboard
Press Alt key to activate menu bar (first menu will be selected)
Press Down Arrow key to pull down menu
Press Right Arrow key to move to other menus - or -
Press corresponding underlined letter to select other menus
Press Esc key to close menu
Symbols used in this documenthellip
reg This symbol indicates that the command is also available on default toolbar
This symbol indicates that the feature is used by AdvanceProfessional users
Professional Tutorial Microsoft Word Page 3 of 36
Remember practice is the key to success
File Menuhellip (Menu 1)
(Only common features would be discussed)
reg This symbol indicates that the command is also available on default toolbar
Newreg Ctrl+N Create a New file
Openreg Ctrl+O Open an existing file (browse the computer)
Closereg Close the open file (current window)
Savereg Ctrl+S To save the file (new fileadditional work)
Save Ashellip To save the file (with different namelocation)
Page Setup Page Setting (paper sizes margins gutter orientation line no)
Print Previewreg View the page before printing (magnifier viewzoom shrink)
Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)
Send To Send a copy of file tohellip (mail routing fax recipient)
Properties File properties (location size date summary statistics)
Doc History History (list of last opened filesdocuments 4 by Default)
Exitreg To close the program (including opened file)
Professional Tutorial Microsoft Word Page 4 of 36
Remember practice is the key to success
Edit Menuhellip (Menu 2)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)
Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)
Repeat Ctrl+Y Repeat last action (Continue repeat until next command)
Cutreg Ctrl+X Move the selected item to another location
Copyreg Ctrl+C Make a copyduplicate of selected item
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)
Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)
Paste Specialhellip Paste the copied item in different manners
Paste Specialhellip
Paste the copied item as unformatted text or picture
Normal Text (Select below text and Copy it)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as Normal (As it is no change) Default
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoUnformatted Textrdquo (Plain text without formatting)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy
dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the
lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoPicturerdquo (Text is not editable)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog
Do it yourselfhellip
SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still
dont know much about Its symptoms are a lot like pneumonia or the flu People get a
very high fever -- at least 104 degrees They also usually have shortness of breath or
other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Professional Tutorial Microsoft Word Page 5 of 36
Remember practice is the key to success
Paste as Hyperlinkhellip EditgtPaste as Hyperlink
Paste the copied item as active hyperlink
within current document
in other document(s)
Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default
Hovering over a hyperlink a screen tip will be noticed Default
To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default
Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default
Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn
Line With Textrdquo state
Formatting of pasted hyperlinks may be modified as per required (see below
example)
Hyperlinks with Original Formatting (All formatting is preserved except colour)
Original Formatting Use of Menus with Keyboard
After Paste as Hyperlink Use of Menus with Keyboard
Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)
After Paste as Hyperlink Use of Menus with Keyboard
After Modified Formatting Use of Menus with Keyboard (colour may also be changed)
Do it yourselfhellip
Paste at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 3 of 36
Remember practice is the key to success
File Menuhellip (Menu 1)
(Only common features would be discussed)
reg This symbol indicates that the command is also available on default toolbar
Newreg Ctrl+N Create a New file
Openreg Ctrl+O Open an existing file (browse the computer)
Closereg Close the open file (current window)
Savereg Ctrl+S To save the file (new fileadditional work)
Save Ashellip To save the file (with different namelocation)
Page Setup Page Setting (paper sizes margins gutter orientation line no)
Print Previewreg View the page before printing (magnifier viewzoom shrink)
Printreg Ctrl+P Print a file (all current multiple selection finishing paper size)
Send To Send a copy of file tohellip (mail routing fax recipient)
Properties File properties (location size date summary statistics)
Doc History History (list of last opened filesdocuments 4 by Default)
Exitreg To close the program (including opened file)
Professional Tutorial Microsoft Word Page 4 of 36
Remember practice is the key to success
Edit Menuhellip (Menu 2)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)
Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)
Repeat Ctrl+Y Repeat last action (Continue repeat until next command)
Cutreg Ctrl+X Move the selected item to another location
Copyreg Ctrl+C Make a copyduplicate of selected item
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)
Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)
Paste Specialhellip Paste the copied item in different manners
Paste Specialhellip
Paste the copied item as unformatted text or picture
Normal Text (Select below text and Copy it)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as Normal (As it is no change) Default
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoUnformatted Textrdquo (Plain text without formatting)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy
dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the
lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoPicturerdquo (Text is not editable)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog
Do it yourselfhellip
SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still
dont know much about Its symptoms are a lot like pneumonia or the flu People get a
very high fever -- at least 104 degrees They also usually have shortness of breath or
other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Professional Tutorial Microsoft Word Page 5 of 36
Remember practice is the key to success
Paste as Hyperlinkhellip EditgtPaste as Hyperlink
Paste the copied item as active hyperlink
within current document
in other document(s)
Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default
Hovering over a hyperlink a screen tip will be noticed Default
To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default
Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default
Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn
Line With Textrdquo state
Formatting of pasted hyperlinks may be modified as per required (see below
example)
Hyperlinks with Original Formatting (All formatting is preserved except colour)
Original Formatting Use of Menus with Keyboard
After Paste as Hyperlink Use of Menus with Keyboard
Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)
After Paste as Hyperlink Use of Menus with Keyboard
After Modified Formatting Use of Menus with Keyboard (colour may also be changed)
Do it yourselfhellip
Paste at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 4 of 36
Remember practice is the key to success
Edit Menuhellip (Menu 2)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Undoreg Ctrl+Z Undo last action (For multiple ldquoUndosrdquo click down arrow)
Redoreg Redo last action (For multiple ldquoRedosrdquo click down arrow)
Repeat Ctrl+Y Repeat last action (Continue repeat until next command)
Cutreg Ctrl+X Move the selected item to another location
Copyreg Ctrl+C Make a copyduplicate of selected item
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once)
Pastereg Ctrl+V Paste the copied item in normal way (as it is no change)
Paste Specialhellip Paste the copied item in different manners
Paste Specialhellip
Paste the copied item as unformatted text or picture
Normal Text (Select below text and Copy it)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as Normal (As it is no change) Default
The quick brown fox jumps over the lazy dog The quick brown fox jumps over
the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox
jumps over the lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoUnformatted Textrdquo (Plain text without formatting)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy
dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the
lazy dog The quick brown fox jumps over the lazy dog
Paste as ldquoPicturerdquo (Text is not editable)
The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog The quick brown fox jumps over the lazy dog
Do it yourselfhellip
SARS stands for Severe Acute Respiratory Syndrome Its a new disease that doctors still
dont know much about Its symptoms are a lot like pneumonia or the flu People get a
very high fever -- at least 104 degrees They also usually have shortness of breath or
other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Professional Tutorial Microsoft Word Page 5 of 36
Remember practice is the key to success
Paste as Hyperlinkhellip EditgtPaste as Hyperlink
Paste the copied item as active hyperlink
within current document
in other document(s)
Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default
Hovering over a hyperlink a screen tip will be noticed Default
To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default
Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default
Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn
Line With Textrdquo state
Formatting of pasted hyperlinks may be modified as per required (see below
example)
Hyperlinks with Original Formatting (All formatting is preserved except colour)
Original Formatting Use of Menus with Keyboard
After Paste as Hyperlink Use of Menus with Keyboard
Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)
After Paste as Hyperlink Use of Menus with Keyboard
After Modified Formatting Use of Menus with Keyboard (colour may also be changed)
Do it yourselfhellip
Paste at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 5 of 36
Remember practice is the key to success
Paste as Hyperlinkhellip EditgtPaste as Hyperlink
Paste the copied item as active hyperlink
within current document
in other document(s)
Hyperlinks are pasted in Blue colour and underlined regardless of what the original font colour is Default
Hovering over a hyperlink a screen tip will be noticed Default
To open press CTRL key while clicking the hyperlink (a hand over the hyperlink will be noticed) Default
Visited links are converted into Violet colour but restored to Blue colour when reopen the document Default
Graphics and Pictures may also be pasted as Active Hyperlinks if copied from ldquoIn
Line With Textrdquo state
Formatting of pasted hyperlinks may be modified as per required (see below
example)
Hyperlinks with Original Formatting (All formatting is preserved except colour)
Original Formatting Use of Menus with Keyboard
After Paste as Hyperlink Use of Menus with Keyboard
Hyperlinks with Modified (manual) Formatting (Font style Font size Bold Italic)
After Paste as Hyperlink Use of Menus with Keyboard
After Modified Formatting Use of Menus with Keyboard (colour may also be changed)
Do it yourselfhellip
Paste at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 6 of 36
Remember practice is the key to success
Clearhellip EditgtCleargtFormats
Clears Formatting or Contents (Delete) of selected text
Formatted Paragraph
(Italic Bold Justify Font Arial Size 11 pt Coloured Font)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very high fever ndash at least 104 degrees They also usually have shortness of breath or other problems breathing and a dry cough Some people get other symptoms including a headache stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Formatting Cleared
(Returned to Default ie Font Times New Roman Font Size 12 pt Aligned Left Font
Colour Black)
SARS stands for Severe Acute Respiratory Syndrome Itrsquos a new disease that doctors still
donrsquot know much about Its symptoms are a lot like pneumonia or the flu People get a very
high fever ndash at least 104 degrees They also usually have shortness of breath or other
problems breathing and a dry cough Some people get other symptoms including a headache
stiff or achy muscles loss of appetite fatigue a rash and diarrhea
Select Allhellip Ctrl + A To select whole document
All pages
Findhellip Ctrl + F Find a specific word in the document Find Next
Replacehellip Ctrl + H Replace a specific word in the document
Replace Replace All Find Next
Go Tohellip Ctrl + G Navigate various parts in a long document quickly
Any Page Any Section Any Line Any Bookmark
Any Footnote etc
Do it yourselfhellip
Find - Titanic
- Lahore Fort
Replace - brown fox to green parrot
- green parrot to brown fox
Go to - Page 18
- Line 682
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 7 of 36
Remember practice is the key to success
View Menuhellip (Menu 3)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Different Document Views
Normalreg Simple layout of the page to type and edit quickly
Web Layoutreg Create a Web page that is viewed on the screen
Print Layoutreg Default See how text and graphics viewed on the printed page
Reading Layoutreg Read the document contents in book style (in Office 2003 only)
Outlinereg Look at the heading structure of a document
Task Pan F11 (in Office 2003 only) ViewgtTask Pan
A vertical pane along the right edge of the document by Default that provides all
commonly used commands Its location and small size allow you to use these commands
while still working on your files
Floating Toolbars ViewgtToolbars
On a toolbarreg Right-click on any toolbar and select
Off a toolbarreg Right-click on any toolbar and de-select
Move floating toolbar Drag by holding the Title Bar
Dock a toolbar Drag to LeftRightTopBottom edge
Move docked toolbar Drag the toolbar from far left
(notice four head arrow)
Ruler ViewgtRuler
The horizontal ruler is a bar marked off in units of measure (such as inches) that is
displayed across the top of the document window
Show the ruler Default Select the Ruler
Hide the ruler De-select the Ruler
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 8 of 36
Remember practice is the key to success
Document Map reg ViewgtDocument Map
A vertical pane along the left edge of the document window that displays an outline
of the documentrsquos headings You can use the Document Map to quickly move through
a document and to keep track of your location in it (Click a heading to jump tohellip)
Document headings must be formatted with built-in heading styles in order to display
in the Document Map (Word has nine different built-in styles)
Thumbnails ViewgtThumbnails (in Office 2003 only)
A vertical pane along the left edge of the document window
Thumbnails give you a visual impression of the content of each page You can click a
thumbnail image to jump directly to a page
Header and Footer ViewgtHeader and Footer
Use of Preset Text 10 preset texts are available
Type your own text According to your personal requirement
Use of Graphics WordArt AutoShapes Text Box Picture
Different Odd and Even FilegtPage SetupgtLayout
Different First Page FilegtPage SetupgtLayout
Adjust Margins (top bottom) FilegtPage SetupgtMargins
Full Screen and Zoomhellip reg ViewgtFull Screen Zoomhellip
Preset sizes 10 25 50 75 100 150 200 500
Customized size View of your given size (type and Enter)
Page Width View with page margins
Text Width View without page margins
Whole Page Left to right top to bottom
Two Pages View two pages simultaneously
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 9 of 36
Remember practice is the key to success
Insert Menu (Menu 4)
Only common features would be discussed
reg This symbol indicates that the command is also available on default toolbar
Breakhellip InsertgtBreak hellip
Page Break Ctrl+Enter
Start each topicchapter at new page
Column Break Ctrl+Shift+Enter
Inserts a manual column break at the insertion point
Section Break
Create multiple independent documents within a single document Each section may
have different Page numbers different Header amp Footer different Page size amp
Orientation and different Page Borders
Do it yourselfhellip
Try it in a New Document
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 10 of 36
Remember practice is the key to success
Page Numbershellip InsertgtPage Numbers hellip
Position Header Footer (Bottom of page Footer is Default)
Alignment Left Right Center Inside Outside (Right is Default)
Formattinghellip Various Number styles (1 2 3 is Default)
Do it yourselfhellip
Create a new blank document for practicehellip
Date and Timehellip InsertgtDate and Timehellip
Different Date Format To insert default date Shift+Alt+D
Different Time Format To insert default time Shift+Alt+T
Combined Format Insert both Date amp Time simultaneously
Set as default Set your style as default
Update Automatically Auto updating of date when you open or print the
document Not recommended for (keeping original)
date and time as static text
Samples
Date Format Friday April 18 2006
November 10 2005
Time Format 54629 PM (12 hour format) 174629 (24 hour format)
01-08-2008 01-08-2008 1725 (Combined Style)
01082008
Do it yourselfhellip
Try different combinations
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 11 of 36
Remember practice is the key to success
AutoTexthellip InsertgtAutoTextgt AutoText hellip
Show screen tips as you type to add Auto Text
Preset AutoText Using built-in AutoText data
Adding New Text Add your own Text
Delete Existing Text Entries Delete obsolete text
Adding selected text as AutoText Select and Add text for re-use
Adding Picture as AutoText Select and Add a picture for re-use
Note This feature is on by Default
Consulate General United States of America
Diplomatic Enclave Ramna-5 Islamabad
Do it yourselfhellip
1 Type Pentium (only first 4 letters ie Pent) and follow the screen tip
2 Add a New AutoText entry of your own and use it
3 Add selected text as AutoText and use it (use above address)
4 Add picture as AutoText and insert it (use above picture)
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 12 of 36
Remember practice is the key to success
AutoCorrecthellip
InsertgtAutoTextgt AutoTexthellipgtAutoCorrect or ToolsgtAutoCorrect Optionshellip
Auto Correct your typing mistakes (typos) as you type
Preset AutoCorrect Symbols Replace letters into AutoCorrect symbols
Preset AutoCorrect Words Replace typos into AutoCorrect words
Adding New Words Add your own typos as
1 Simple text select the word first
2 Formatted Text select the word first
Note This feature is on by Default
Symbols
Type (c) to get copy copyright Do it yourself
Type (r) to get reg Registered Do it yourself
Type (tm) to get trade Trade Mark Do it yourself
Type to get Smiley-sad Do it yourself
Type to get Smiley-happy Do it yourself
Type to get Smiley-neutral Do it yourself
Type to get Left Arrow Do it yourself
Type to get Right Arrow Do it yourself
Type to get Left Arrow-bold Do it yourself
Type to get Right Arrow-bold Do it yourself
Type to get Double-head Arrow Do it yourself
Words
Type I to get about Do it yourself
Type I to get about Do it yourself
Type I to get and Do it yourself
Type I to get because Do it yourself
Type I to get about Do it yourself
Type I to get check Do it yourself
Type I to get clear Do it yourself
Type I to get details Do it yourself
Type I to get license Do it yourself
Type I to get piece Do it yourself
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 13 of 36
Remember practice is the key to success
Horizontal Dividers
Replace symbols into Auto Horizontal Lines
Do it yourselfhellip
Type --- 3 Hyphens and press ENTER
Type ___ 3 Underscores and press ENTER
Type === 3 Equal Signs and press ENTER
Type 3 Pound Signs and press ENTER
Type 3 Asterisks and press ENTER
Type ~~~ 3 Tildes and press ENTER
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 14 of 36
Remember practice is the key to success
Symbolshellip InsertgtSymbolhellip
Insert symbols that are not available on keyboard
Currency Symbols
Mathematical Symbols
Special Symbols
Picture Symbols
Symbol as Picture (copy paste special as picture crop behind text)
Double-click a symbol to go to its original location
Currency Symbols (Arial Times New Roman)
$ pound yen euro ₣
Examples euro250 ₣80 $370 pound90 yen287
Mathematical Symbols (Arial Times New Roman)
radic le ge ne divide loz asymp micro ∆ prod sum infin int ℓ plusmn permil
Examples 4975plusmn radic64 936le698
Special Symbols (Arial Times New Roman)
raquo deg
Examples 37Cdeg Mr Sultan Ahmad Khan
Picture Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Examples 7147369 cut here
Miscellaneous Symbols (Webdings Wingdings Wingdings1 Wingdings2)
Do it yourselfhellip
Collect at least 5 Symbols
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 15 of 36
Remember practice is the key to success
Commentshellip InsertgtCommentshellip
A note or annotation that an author or reviewer adds to a document
This feature is used with the combination of tracked changes
Comments are viewable in balloons in the right margin of the document or in the
Reviewing Pane Use these balloons to easily see and respond to reviewersrsquo changes
and comments (example below)
FootnotesEndnoteshellip InsertgtReferencegtFootnotehellip
Footnote Ctrl+Alt+F Places an explanation at the end of each page
Endnote Ctrl+Alt+D Places an explanation at the end of document
Note To scroll through all footnotes or endnotes in the note pane switch to normal
view and click Footnotes on the View menu
Example
There is no God1 but Allah Islamic Republic of Pakistan2
Do it yourselfhellip
Create Two Footnotes by choosing words from below paragraphs
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic (46000 gross tons) of the White Star Line on its maiden voyage from
Southampton to New York City struck an iceberg about 153 km (about 95 miles) south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Pakistan is a country in Asia Quaid-e-Azam is the founder of Pakistan There are four
provinces of Pakistan Punjab Sind Baluchistan and NWFP Karachi is the largest city by
population
1 The Muslims worships only One God 2 Pakistan is a country of Muslims It came into being on August 14 1947
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 16 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Figures (pictures)
Figure 1 (LCD Monitors)
Figure 2 (Time is money)
Figure 3 (A bunch of flowers)
Do it yourselfhellip
Add caption to following two Figures
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 17 of 36
Remember practice is the key to success
Captionhellip InsertgtReferencegtCaptionhellip
Tables (data tables)
Table of Friends
SNo Name Age Qualification Location
1 Muhammad Afzal Cheema 21 years BA Iqbal Town
2 Rizwan Ahmad 20 years FSc Nisbat Road
3 Shakeel Khan 29 years MA (Urdu) Faisal Town
4 Nasim Chaudhary 22 years BA Gulberg
5 Malik Nisar 22 years BSc Ichhra
Table 1 (Table of Friends)
Table of Foodstuffs SNo Name Qty Unit Price Amount
1 Bread 2 packs 2300 4600
2 Butter 3 packs 1850 5550
3 Jam 2 bottles 3200 6400
4 Tea 1 pack 5800 5800
5 Milk 4 liters 2100 8400
Table 2 (Table of Foodstuffs)
Table of International Data SNo Name of Country Capital Language Currency
1 Pakistan Islamabad Urdu Pak Rupee
2 India New Dehli Hindi Indian Rupee
3 Japan Tokyo Japanese Yen
4 China Peking Chinese Yuan
5 Saudi Arabia Jeddah Arabic Saudi Riyal
6 Germany Berlin German Deutsche Mark
7 Russia Moscow Russian Ruble
8 UK London English British Pound
9 USA Washington English US Dollar
Table 3 (Table of International Data)
Do it yourselfhellip
Add caption to following Table
Table of SAARC Capitals SNo Name of country Name of Capital
1 Bhutan Thimbu
2 Bangladesh Dakka
3 India New Dehli
4 Maldives Male
5 Nepal Katmandu
6 Pakistan Islamabad
7 Sri Lanka Colombo
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 18 of 36
Remember practice is the key to success
Cross Referencehellip InsertgtReferencegtCross-referencehellip
A cross-reference refers to an item that appears in another location
usually in the same document A cross-reference may be used for a
numbered item heading footnote bookmark figure andor table
Example
(1) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
(2) Beside standard caret monitors there are LCD monitors available in the
market These monitors use less power sources and are available in different
sizes To see a sample LCD see Figure 1
Note There are more than one reference styles to choose from Following five
captions are cross-referenced to same figure using different reference styles
Entire Caption Figure 1 (LCD Monitors)
Only label and number Figure 1
Only caption text (LCD Monitors)
Page number 16
AboveBelow above
Do it yourselfhellip
Add cross-reference to following items
1 Numbered item
2 Footnote
3 Table
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 19 of 36
Remember practice is the key to success
Indexhellip InsertgtReferencegtIndex and Tables hellip
An index lists the terms and topics discussed in a document along with
the pages they appear on To create an index you first mark the index
entries in your document and then build the index (An Index usually placed at the end of a document or book)
Mark Entry select the words to include in the Index
ShowHide Command to hide the Codes
Choose Format 7 Formats
Choose Tab Leader Style 3 Styles
Choose Columns usually 3 Columns
Insert Index at cursor position usually at end of a document
AddRemove Index Entries
Example
Used options Right align page numbers Tab leader Fancy format 4 Columns
You can manually format index
(Original Formatting) INDEX
A
Advance --------------- 1
Allah ------------------ 15
April ------------- 15 25
auto shapes ----------- 1
AutoCorrect --------- 1
AutoText ------------- 1
B
Bangladesh ---------- 17
Bhutan --------------- 17
Bookmark ------------ 1
British ----------- 15 25
C
caption ---------------- 1
clipart------------------ 1
column break -------- 1
Comments ------------ 1
cross reference ------- 1
currency--------------- 1
D
Date and Time------- 1
default ----------------- 2
Diagram -------------- 1
E
Entire Caption ----- 18
Examples ------------ 14
Expert ----------------- 1
F
fax recipient ---------- 1
Features ----------- 1
Floating Toolbars --- 1
Footers ---------------- 1
footnote ---------------- 1
Full Screen ----------- 1
G
General ---------------- 1
H
Header ---------------- 1
history ------------ 15 25
Hyperlink ------------- 1
I
index amp tables -------- 1
India ------------------ 17
Introduction ---------- 1
L
LCD ------------------- 18
location ---------------- 3
M
mail recipient --------- 1
Maldives ------------- 17
mathematical --------- 1
Menu ----------------- 1
midnight --------- 15 25
multiple ---------------- 3
N
Nepal ----------------- 17
New York -------- 15 25
O
Object ------------------ 1
organization chart --- 1
orientation ------------- 3
P
page break ------------- 1
Page Numbers-------- 1
Pakistan -------------- 15
Paste Special---------- 1
print preview ---------- 1
Profile ------------------ 1
Properties ------------- 1
R
read only --------------- 1
References ------------ 1
Replace ---------------- 1
routing ----------------- 1
S
save --------------------- 1
save as ----------------- 1
section break --------- 1
special ----------------- 1
Sri Lanka ------------ 17
summary --------------- 3
Symbols --------------- 1
Syndrome ------------- 4
T
Task Pan -------------- 1
Text Box -------------- 1
Titanic ----------- 15 25
U
unformatted text ------ 4
V
Version ---------------- 1
voyage ----------- 15 25
W
Webdings ------------- 14
Wingdings ------------ 14
word art --------------- 1
worst ------------- 15 25
Z
Zoom ------------------ 1
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 20 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Index copy the below paragraph paste it in a new document and
do the following
1- Mark Entries of red colored words
2- Create Index
Britain ruled the Indian subcontinent from 1756 to 1947 when it transferred power
to both an independent India and an independent Pakistan Pakistan came into
existence in two parts West Pakistan coextensive with the countryrsquos present
boundaries and East Pakistan now known as Bangladesh The partition of India and
Pakistan resulted in a large demographic shift of Hindus and Sikhs to India and
Muslims to Pakistan causing bitterness between the two countries that was
exacerbated by the disputed status of 562 widely scattered polities called princely
states Most of these states joined India or Pakistan but threemdashHyderābād Junagadh
and Kashmīrmdashchose not to join either From 1947 to 1948 India forcibly annexed the
territory of both Junagadh and Hyderābād both of whose Muslim princes ruled over
mostly Hindu populations When the Hindu ruler of Kashmīr whose subjects were
largely Muslims decided to join India a war broke out between India and Pakistan
Without a resolution of the dispute India has continued to occupy about two-thirds of
Kashmīr and tension remains
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 21 of 36
Remember practice is the key to success
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip
A table of contents is a list of the headings in a document You can use a
table of contents to get an overview of the topics discussed in a
document (A Table of Contents usually placed at the beginning of a document or book)
Mark Headings usually 3 Levels
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Choose Levels usually 3 Levels
Insert Table of Contents at cursor position usually at start of a document
Example
Used options Page Number Right align page numbers Tab leader Format from
template 3 Levels You can manually format TOC
(Original Formatting) TABLE OF CONTENTS
General Introductionhellip ______________________________________________________ 1 12 Break (page break section break column break) ______________________________ 1 19 References (footnote caption cross reference index amp tables)____________________ 1
Pull Down Menushellip (Categorized Featuresrsquo List) _______________________________ 2
File Menuhellip (Menu 1) ___________________________________________________ 3
Properties File properties (location size date summary statistics) _________________ 3 Doc History History (list of last opened filesdocuments 4 by Default) _______________ 3
Edit Menuhellip (Menu 2) __________________________________________________ 4
Office Clipboardhellip Stores upto 24 copied items (paste single item or all at once) ______ 4 Paste Specialhellip Paste the copied item in different manners _______________________ 4
View Menuhellip (Menu 3) ___________________________________________________ 7
Web Layoutreg Create a Web page that is viewed on the screen ___________________ 7 Print Layoutreg Default See how text and graphics viewed on the printed page _______ 7
Insert Menu (Menu 4) ___________________________________________________ 9
Preset AutoText Built-in AutoText data _____________________________________ 11 Preset AutoCorrect Words Replace typos into AutoCorrect words _______________ 12
Captionhellip InsertgtReferencegtCaptionhellip __________________________________ 16
Cross Referencehellip InsertgtReferencegtCross-referencehellip ______________________ 18
Index InsertgtReferencegtIndex and Tables hellip ______________________________ 19
Table of Contentshellip InsertgtReferencegtIndex and Tableshellip ___________________ 21
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip ____________________ 23
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip _____________________ 24
Picture InsertgtPicture ________________________________________________ 25
Diagramhellip InsertgtDiagramhellip _________________________________________ 27
Text Box InsertgtText Box ______________________________________________ 28
Filehellip InsertgtFilehellip _____________________________________________________ 30
Objecthellip InsertgtObjecthellip _____________________________________________ 31
Objecthellip InsertgtObjecthellip ______________________________________________ 33
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 22 of 36
Remember practice is the key to success
Do it yourselfhellip
To practice Table of Contents copy the below portion paste it in a new
document and do the following
1- Apply Headings upto 3 levels
2- Create Table of Contents
Pakistan Pakistan is a sovereign state which came into being on August 14 1947 Quaid-e-Azam
was the founder of Pakistan There are four provinces of Pakistan Punjab is the biggest
by population while Balochistan is the biggest by land
Punjab Lahore
Rawalpindi
Gujranwala
Sialkot
Faisalabad
Sindh Karachi
Hyderabad
Sukkhar
Larkana
Balochistan Quetta
Jacobabad
Turbat
Ziarat
NWFP Peshawar
Noshehrah
Haripur
Landi Kotal
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 23 of 36
Remember practice is the key to success
Table of Figureshellip InsertgtReferencegtIndex and Tableshellip
A table of figures is a list of the figures in a document You can use a
table of figures to get an overview of the figures used in a document (A
Table of Figures usually placed at the end of a document or book)
Apply Captions to Figures
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Figures at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOF
TABLE OF FIGURES
Figure 1 (LCD Monitors) 16 Figure 2 (Time is money) 16 Figure 3 (A bunch of flowers) 16
Do it yourselfhellip
Upgrade above Table of Figures
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 24 of 36
Remember practice is the key to success
Table of Tableshellip InsertgtReferencegtIndex and Tableshellip
A table of tables is a list of the tables in a document You can use a table
of tables to get an overview of the tables used in a document (A Table of
Tables usually placed at the end of a document or book)
Apply Captions to Tables
Choose Tab Leader 3 Styles
Choose Format 7 Formats
Insert Table of Tables at cursor position usually at end of a document
Example
Used options Page Number Right align page numbers Tab leader Distinctive format You can manually format TOT
TABLE OF TABLES
Table 1 (Table of Friends)--------------------------------------------------------------------------------------------------- 17 Table 2 (Table of Foodstuffs) ----------------------------------------------------------------------------------------------- 17 Table 3 (Table of International Data) ------------------------------------------------------------------------------------- 17
Do it yourselfhellip
Upgrade above Table of Tables
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 25 of 36
Remember practice is the key to success
Picture InsertgtPicture
There are two basic types of graphics that you can use to enhance your Microsoft Word
documents drawing objects and pictures Drawing objects include AutoShapes
diagrams curves lines and WordArt drawing objects These objects are part of your
Word document Use the Drawing toolbar to change and enhance these objects with
colors patterns borders and other effects
From Cliparthellip From built-in picture gallery
From Filehellip Browse the computer
From Camera and Scanner If attached and configured
Auto Shapes Categorized shapes
Word Art Colour and BampW artistic style text
Organization Chart To show hierarchical relationships
Chart
Insert Picture from Clipart (Built-in Gallery)
Required clip organization on first use
Insert Picture from File (Browse your computer)
Insert AutoShapes (Also accessible on Drawing Toolbar)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 26 of 36
Remember practice is the key to success
Insert WordArt (Also accessible on Drawing Toolbar)
Insert Organization Chart (Also accessible on Drawing Toolbar)
An organization chart is used to illustrate hierarchical relationships such as department
managers and employees within a company (Colour style may be changed from built-in gallery)
Insert Chart (Also accessible on Drawing Toolbar)
A chart is a graphical representation of multi-task progresses to compare or evaluate
various situations The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Try above situations in a new document
Saeed Malik (Managing Director)
Shafaqat Ali (Director Admin)
Sajjad Ahmad (Director Production)
Majid Shah (Director Marketing)
Abid Hussain (Director Maintenance)
Ghulam Murtaza (Assistant to Director
Admin)
Asad Naeem (Production Manager)
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 27 of 36
Remember practice is the key to success
Diagramhellip InsertgtDiagramhellip
Diagrams are used to illustrate various conceptual materials and to
enliven documents (diagrams are not numerically based)
Organization Chart Used to show hierarchical relationships
Cycle Diagram Used to show a process with a continuous cycle
Radial Diagram Used to show relationships of a core element
Pyramid Diagram Used to show foundation-based relationships
Venn Diagram Used to show areas of overlap between elements
Target Diagram Used to show steps toward a goal
Cycle Diagram (Four basic pillars of a production plant)
Do it yourselfhellip
Try various situations in a new document
Management
Production
Maintenance
Marketing
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 28 of 36
Remember practice is the key to success
Text Box InsertgtText Box
Insert Text Box
Link Text Box
Text Direction
Copy and Paste of a Text Box
Insert picture in a Text Box
Insert ldquoStandard Text Boxrdquo Single click insert a default Text Box of 1x1 inch size
and may be manually resize to accommodate text
Linked Text Box Overflow text automatically shifted to linked Text Box
Change Text Orientation (Standard Left Right Direction)
Continued on next pagehellip
Standard Direction
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner
Titanic (46000 gross tons) of
the White Star Line on its
maiden voyage from
Southampton to New York
City struck an iceberg about
153 km (about 95 miles) south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to New York City struck an
iceberg about 153 km south of the Grand Banks of
Newfoundland just before midnight on April 14 1912
TU
TO
RIA
L
Titanic Disaster one of
the worst maritime
disasters in history The
British luxury liner
Titanic (46000 gross
tons) of the White Star
Line on its maiden
voyage from
Southampton to New
York City struck an
iceberg about 153 km
(about 95 miles) south of
the Grand Banks of
Newfoundland just
before midnight on April
14 1912
Left
Dir
ecti
on
Tit
anic
D
isas
ter
o
ne
of
the
wo
rst
mar
itim
e d
isas
ters
in
h
isto
ry
Th
e
Bri
tish
lu
xu
ry
lin
er
Tit
an
ic
(46
00
0
gro
ss t
on
s) o
f th
e W
hit
e S
tar
Lin
e o
n
its
mai
den
vo
yag
e f
rom
So
uth
amp
ton
to N
ew Y
ork
Cit
y
stru
ck a
n i
ceb
erg
abo
ut
15
3 k
m (
abou
t 9
5 m
iles
) so
uth
of
the
Gra
nd
Ban
ks
of
New
fou
nd
land
just
b
efo
re
mid
nig
ht
on
A
pri
l 1
4
19
12
Rig
ht D
irectio
n
Titan
ic D
isaster o
ne
of
the
wo
rst
maritim
e d
isasters in
h
istory
T
he
British
lu
xu
ry
liner
Tita
nic
(46
00
0
gro
ss ton
s) of th
e Wh
ite Star L
ine o
n
its maid
en v
oy
age fro
m S
ou
tham
pto
n
to N
ew Y
ork
City
struck
an iceb
erg
abo
ut 1
53
km
(abou
t 95
miles) so
uth
of th
e Gran
d B
ank
s of N
ewfo
un
dlan
d
just
befo
re m
idn
igh
t on
A
pril
14
19
12
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 29 of 36
Remember practice is the key to success
Copy and Paste of a Text Box
Original Paste within Text Box Paste outside Text Box
Insert picture in a Text Box
Picture will automatically resized to fit within Text Box
Do it yourselfhellip
Tip1 Select a paragraph and click Text Box command
Tip 2 Choose Text Box and double-click to create a 1rdquox1rdquo square text
box
Titanic Disaster one of the worst maritime disasters in history The British luxury liner
Titanic on its maiden voyage from Southampton to New York City struck an iceberg
about 153 km south of the Grand Banks of Newfoundland just before midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury liner Titanic on its maiden
voyage from Southampton to
New York City struck an iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Titanic Disaster one of the
worst maritime disasters in
history The British luxury
liner Titanic on its maiden
voyage from Southampton to
New York City struck an
iceberg about 153 km south
of the Grand Banks of
Newfoundland just before
midnight on April 14 1912
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 30 of 36
Remember practice is the key to success
Filehellip InsertgtFilehellip
Inserts an existing file at cursor point withouthellip
Opening ithellip
Selecting the Texthellip
Copy amp Paste
Do it yourselfhellip
Attempt to insert a file of your own (Browse your computer)
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 31 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Linked objects When an object is linked information is updated only if the source file
is modified Linked data is stored in the source file The destination file stores only the
location of the source file and it displays a representation of the linked data Use linked
objects if file size is a consideration
Embedded objects When you embed an object information in the destination file
doesntrsquochange if you modify the source file Embedded objects become part of the
destination file and once inserted are no longer part of the source file
Create New Object Image Audio Video Presentation Worksheet etc
Create from File By using an existing file in your computer
Create a New Linked Object (Bitmap Image) (to edit double-click to open source program)
Create a New Linked Object (Wave Sound) microphone is required (to listen double-click to open source program)
Create a New Linked Object (Media Clip from computer) (to edit double-click to open source program)
Continued on next pagehellip
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 32 of 36
Remember practice is the key to success
Create a New Linked Object (PowerPoint Slide) (to edit double-click to open source program)
Linked Object Linked Object
Microsoft Microsoft PowerpointPowerpoint SlideSlide
Prepared byPentium Graphics Center amp Training Institute
Create a New Linked Object (Excel Worksheet) (to edit double-click to open source program)
Date Day
23-03-1940 Friday Pakistan Day
14-08-1947 Thursday Independence Day
06-09-1965 Friday Defense Day
25-12-1876 Saturday Birth Anniversary of Quaid-e-Azam
11-09-1948 Sunday Death Anniversary of Quaid-e-Azam
Definition
Fin
d W
eek D
ay
Create a New Linked Object (Microsoft Graph Chart) (to edit double-click to open source program)
The below chart shows subject-wise marks of a student
0
10
20
30
40
50
60
70
80
Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08
English
Urdu
Math
Islamiat
Science
SStudies
Do it yourselfhellip
Create a Bitmap Image
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 33 of 36
Remember practice is the key to success
Objecthellip InsertgtObjecthellip
Create Object from File (Bitmap Image) Browse the computer (to edit double-click to open source program)
Create Object from File (Audio) Browse the computer (double-click to listen in the supported program)
Create Object from File (Movie) Browse the computer (double-click to view in the supported program)
Do it yourselfhellip
Insert an Audio File by browsing your computer and play it
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 34 of 36
Remember practice is the key to success
Bookmarkhellip InsertgtBookmarkhellip
Keyboard Shortcut Ctrl+Shift+F5
A bookmark identifies a location or selection of text (in the same
document) that you name and identify for future reference
Select the word or point the cursor
Name the bookmark No spacebar use underscore (_) if required
Add the Bookmark 16379 Bookmarks may be added per document
Delete a Bookmark Deletes outdated hyperlinks
Sort by Name Location Sort listed bookmarks by alphabetical order or by location
Hidden Bookmarks Reveals hidden bookmarks used in the document
Go to Bookmark Jumps to bookmark location in the document
Note We have inserted 5 bookmarks in this document
Go to InsertgtBookmark select bookmark and click Go To
Do it yourselfhellip
Insert at least TWO Bookmarks
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 35 of 36
Remember practice is the key to success
Hyperlinkhellip InsertgtHyperlinkhellip Ctrl + K
A hyperlink is a colored and underlined text or a graphic that you click to
go to a file or a location in a file (usually in the same document andor in
the same computer) and also go to a Web page on the World Wide Web
when connected to the internet
Choose the Link
Change ldquoText to Displayrdquo (if required)
Change ldquoScreenTiprdquo (if required)
Click the Link to Go or to Open the file
Edit a Hyperlink
Remove a Hyperlink
Insert from ldquoExisting Filerdquo (browsing your Computer)
Same file is hyperlinked in the following example
Default (no manual change) Lesson-1 (Essentials)doc
Only ldquoText to Displayrdquo Changed Word Tutorial Lesson-1 (Essentials)
Only ldquoScreen Tiprdquo Changed Lesson-1 (Essentials)doc
Insert from ldquoCurrent Filerdquo (Bookmarks and Headings from same file)
Default (no manual change) Footnote
Only ldquoText to Displayrdquo Changed Table of Contents
Only ldquoScreen Tiprdquo Changed Linked objects
Insert ldquoE-mail Address and Subjectrdquo (Opens default Email program when hyperlink is clicked Email address and
subject automatically inserted in respective fields)
To send your comments click here
Do it yourselfhellip
Insert at least TWO Hyperlinks
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2
Professional Tutorial Microsoft Word Page 36 of 36
Remember practice is the key to success
CONGRATULATIONS
You have just finished your
Lesson-2 Menu Features (Pt-1)
JUST REMEMBER
Practice is the Key to Success
GOOD LUCK
Now revised the whole lesson
before starting Lesson 3
Menu Features (Pt-2)
Click the below link to open the next lesson
LESSON 3 Menu Features ndash Pt-2