Welcome to the SAS Fundraising and Events Handbook. Please use this document to reference our schedule, policies, and general guidelines for fundraising and events at SAS. If you have questions, please contact our office.

2017-2018 Events CalendarEvent DescriptionsTime Lines for EventsFundraising Credit Potential per EventStewardship HoursOther Ways to Help

Welcome - Table of ContentsTuesday, September 6, 2016 10:50 AM

Welcome Page 1

2017-2018Master Ev...

2017-2018 Master Events Calendar.doc 2

2017-2018 Events CalendarWednesday, August 24, 2016 9:26 AM

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SAS Street Fair: Carnival themed event to celebrate the beginning of a new school year.

Opportunity to bring in school supplies, visit new classrooms and teachers, and become familiar with the school building. This is a community-wide event designed to foster a welcoming atmosphere to both usher in our current students and expose our school to potential new students/families.

Primary Goal: Exposure and Community Building. Secondary goal: Fundraising.

Archangel Amble: 1K Fun Run and 5K Race benefiting the Middle School specifically.

Primary Goal: Fundraiser for Middle School. Secondary Goal: Community Builder.

Butter Braid Sales: Students and families have the option to sell Butter Braid and Puff

Pastries. Sales/orders typically begin in the fall and runs for three weeks. Distribution to families happens approximately one month after sales begin. Families are responsible for delivering purchases to those whom they sold items.

Primary Goal: Fundraiser.

Joy Breakfast: This is a formal breakfast event hosted and benefitting the St. Anthony School

Foundation. Each year a new honoree is chosen. Families typically volunteer to set an 8-perosn table, including tableware, center pieces, etc.

Primary Goal: Acknowledgment of an impactful School/Foundation donor/supporter.

Secondary Goal: Fundraiser for the Foundation's long-term financial endowments.

Fall Book Fair: Week-long book fair set up in our school library.

Primary Goal: Fundraiser specifically for our library needs.

Secondary Goal: Opportunity for school students to further their excitement for reading.

Food Drive: Middle School organized service project, benefitting local community.

Primary Goal: Service Project Secondary Goal: Community builder

Event DescriptionsWednesday, August 24, 2016 9:28 AM

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Vacation Cash Giveaway: Raffle lasting 12 months - calendar year January through

December. One drawing each month. Entries are good for each drawing unless ticket is pulled as a winner. Winners include vacations and cash, depending on the month of the drawing. SAS families can purchase tickets or sell tickets to others. Ticket sales typically begin in November with drawings beginning for each new calendar year in January.

Primary Goal: Fundraiser

Craft Fair: Opportunity for vendors to come into our school and sell wares, as well as an

opportunity for our SAS families and community members to shop local prior to the Christmas holidays.

Primary Goal: Fundraiser Secondary Goal: School Exposure, Community Builder

Spell-a-thon: Each student is given an age and skill appropriate spelling list. Sponsors have an

opportunity to encourage students with general or specific per-word financial incentives, with donations going to SAS general funds.

Primary Goal: Fundraiser

Secondary Goal: Academic Achievement Celebration, School Community Builder

WinterFest: Middle School sponsored event and service project. Indoor and outdoor activities

for families and children with funds benefitting a charity selected by our middle school students.

Primary Goal: Service Project Secondary Goal: Community Builder

Catholic Schools Week: Week-long celebration of Catholic education, including a series of

events for students and families.

Primary Goal: Celebration of Catholic Education.

Secondary Goal: Community Builder, Service Projects

Partners in Education (PIE): SAS's primary fundraiser event. This is a formal, adult-only

evening of cocktails, dinner, and a live and silent auction. SAS families are required to provide items for our silent auction and are encouraged (but not required) to purchase tickets and attend the event.

Primary Goal: Fundraiser. Secondary Goal: Community Builder, School Exposure

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Primary Goal: Fundraiser. Secondary Goal: Community Builder, School Exposure

Student Art Show: End of year art show, showcasing student work from throughout the

year.

Primary Goal: Student Showcase. Secondary Goal: School Exposure, Community Builder

Middle School Dance: Middle School event for students. An evening of fun games and

dancing.

Primary Goal: Middle School Community Builder

*Scrip Program: While our Scrip program is not an event, it is an ongoing program

administered through our office. Purchasers select from a list of gift cards, which they buy at face value. The organizations/businesses have agreed to donate a percentage of the dollar amount back to our school. For example, a purchaser buys a $100 gift card to Albertsons grocery store. 4% of that $100 is given to the school. Percentages vary from business to business. Many local groups, like Eggingtons and Wyo Movie Palaces, gift larger percentages, in this case, 20% and 18% respectively. Orders for scrip gift cards can be done in the office or by emailing Mrs. Havens at lisa.havens@sascasper.com or by fax to 307-235-4986.

Primary Goal: Fundraiser.

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SAS Street Fair: Planning begins the end of April with the event taking place in August. This event does not require much preparatory time in planning, however day of set up and clean up are extensive and requires a large number of volunteers.

Archangel Amble: Planning begins in May with the event taking place in September.

Butter Braid Sales: Sales begin in October with distribution in November.

Joy Breakfast: The foundation office handles planning of this event with parents volunteering the day prior to the event and for clean-up.

Fall Book Fair: Set up takes place several days prior to the event, with clean-up taking place the last day of the event.

Food Drive: Ongoing during the duration of the food drive.

Vacation Cash Giveaway: SAS Event Coordinator works with agent to set up packages. Sales take place throughout the school year.

Craft Fair: Committee chair persons set planning schedule (generally begins in October) with set up and clean up happening directly prior to and after the event.

Spell-a-thon: Committee chair persons set planning schedule (generally begins in December) with day-of assistance happening directly prior to and after the event, scheduled for January.

WinterFest: Committee chair persons set planning schedule (generally in December) with middle school students. Set up and clean up directly prior to and after the event.

Catholic Schools Week: Planning generally begins in January with school staff and teachers. Events take place the first week of February.

Partners in Education (PIE): Planning generally begins in October with monthly meetings, changing to weekly meetings in January or February based on subcommittee. Event takes place in March. This is the most time consuming event hosted by the school, which also requires a substantial amount of help for setup and clean up.

Student Art Show: Mrs. Sundell generally needs assistance with set up and clean up happening directly prior to and after the event.

Middle School Dance: Committee chair persons set planning schedule (generally begins in March) with set up and clean up happening directly prior to and after the event.

Time Lines for EventsWednesday, August 24, 2016 10:12 AM

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Scrip Cards: Varying percentages based on each business.

Street Fair: Purchased Wristbands $5.00 each is applied. Varying percentages of sponsorships may apply to family fundraising depending on level of donation and if sponsorships are paid by family or business.

Archangel Amble: NONE (Middle School Fundraiser)

Joy Breakfast: NONE (Foundation Fundraiser)

Butter Braids: Each Butter Braid etc. sold $5.00 is applied

Vacation & Cash Giveaway: $100 per ticket purchased is applied

Spell-a-thon: 100% of individual funds raised are applied

PIE Event: $40 per individual ticket purchase is applied, full value of table sponsorships are applied, all cash donations beyond the first $200 is applied

Fundraising Potential per Event/Opportunity for Individual FamiliesWednesday, August 24, 2016 10:13 AM

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Every SAS family is required as per the school/parent contract to complete stewardship (volunteer) service hours. The purpose of this is duel. First, parent volunteers help to diminish costs. By providing helping hands to assist with work that would otherwise be billable hours to the school, volunteers help us cut tuition costs. Second, our volunteers foster an important atmosphere of community and fellowship, which reinforces our commitment to focus on Christian services as a part of our three-tenet mission (faith, knowledge, service).

Preschool families must serve a minimum of ten hours in service to the school per school year.•Kindergarten through eighth grade families must serve a minimum of twenty hours in service to the school per school year.

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There are a number of ways to complete stewardship hours. One of the most common being volunteer service in the form of time spent as committee members for our SAS events. Stewardship hours may also be fulfilled with time spent in the classroom, in the office, and in other areas of the school volunteering. Take home volunteering is also an option. Some teachers and administrators will occasionally have needs, which can be completed in your home i.e. cutting, crafting, organizing, laundry (i.e. chair covers, table clothes), etc.

Stewardship HoursWednesday, August 24, 2016 11:01 AM

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A portion of all sales are donated back to our school. ○

Online School Store: www.teamstore.gtmsportswear.com/sascasper•

A portion of qualified sales are donated back to our school○

Amazon Smile: www.smile.amazon.com (select your charity as St. Anthony Tri-Parish Catholic School)

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Put and return labels back to the school. We can turn in labels for funds. ○

Box Tops & Labels for Education•

Our school and office are always in need of supplies i.e. printing paper, envelopes, etc. Please inquire in the office about our current needs or refer to the school notes.

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School & Office Supplies Donations•

Other Ways to HelpWednesday, August 24, 2016 11:01 AM

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Please use this form to place large orders for scrip cards. Simply fill it out and turn it into the office, either in person or via email or fax. Mrs. Havens will notify you when your order is ready to be picked up (Typically within 24-48 business hours).

FamilyOrderForm

Scrip Order FormTuesday, September 6, 2016 2:17 PM

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