welcome by · 2018. 4. 2. · 2/1/2016 1 welcome by mike condon, inspec inc. field representative...
TRANSCRIPT
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WELCOME BY
Mike Condon, Inspec Inc. Field Representative
Paul Bourgeois, Minnetonka Public Schools, Executive Director of Finance and Operations
Kerry Leider, Duluth Public Schools, Property and Risk Manager
Kevin Hildebrandt, Fairbault Public Schools, Director of Building and Grounds
Planning Process
Identifying financial resources
Identifying the type, quantity and location of space and facility needs
Assessing the current state of facilities condition
Other district and community goals
Understanding the districts mission, vision, values and goals
Analyzing data and identifying district strengths, weaknesses, opportunities and potential threats
Develop plans that meet the districts long-range needs
Take action for approval (bd, city/local, watershed, MDE, etc.
Master Planning
What Why
Strategic Facility Plan (SFP 2 to 5 years) board and community mission, vision and goals with annual review
Long-Term Facility Maintenance Plan (LTFM 10 year Plan) with annual review and 2 year updates to MDE
Capital Improvement Plan annual needs meeting district and community goals
Operation and Maintenance
Coordination of funding sources
MASMS goal fulfilled MDE Requirement Data driven decisions Professionalism and
Credibility Community trust
regarding use of tax dollars
Continued
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Capital improvement funds
Lease levy funds
Long-Term Facility Maintenance Revenues
Facility improvement funds (referendum)
Technology funds
Others (donations, grants etc.)
Financial considerations:
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
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Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
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Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
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Minnetonka Independent School District 276 Facilities Construction By Decade
Square Feet
Minnetonka Independent School District 276 Facilities Construction By Decade
64,70052,845
16,300
349,745
591,013
9,320
42,422
354,564
120,67278,106
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
1921-1930 1931-1940 1941-1950 1951-1960 1961-1970 1971-1980 1981-1990 1991-2000 2001-2010 2011-2020
Square Feet
60+ Years Old SF = 309,495
50-60 Years Old SF = 210,984
47-50 Years Old SF = 554,124
47+ Years Old SF = 1,074,603
Total SF = 1,679,687
Percent 47+ Years Old = 64%
New SF 2008-Present = 198,778
Alternative Facilities History And Projection Eliminating Deferred Maintenance and Bringing Buildings to a State of Good Repair for the Long Term
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
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Strategic Facility Plan
Developing a two to five year plan with annual review including (new construction, program growth, decline, new offerings district and community goals and vision)
Prioritize projects
Develop annual timelines
Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect
Long-Term Facility Maintenance Plan
Assess current state of facility conditions including (deferred maintenance, health & safety, disabled access)
Developing a ten year plan including budget/summary with local annual review and two year updates to MDE
Prioritize projects
Develop annual timelines (first two years)
Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect
ROOFS
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WALLS
WATERPROOFING
Foundation Rewaterproofing Project Deephaven Educational Center, Minnetonka
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Foundation Rewaterproofing Project Deephaven Educational Center, Minnetonka
WINDOWS
FAÇADE ORDINANCE INSPECTIONS
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FORENSICS
2
2
2
ATHLETIC TRACKS AND TENNIS COURTS
ARTIFICIAL AND NATURAL TURF SPORTS FIELDS
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Pavement Management Plans, Design, Maintenance and Construction Administration
Stormwater Management Above and Below Ground Design, Analysis, Inspections
INFRARED
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Capital Improvement Plan
Developing an annual plan including (renovations, remodeling, technology, energy efficiency)
Other district and community goals and vision
Prioritize projects
Develop annual timelines
Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect
Facility
Envelope:
Roofs
Insulation
Flashing
Building veneers/Walls
Waterproofing
Air/Vapor Infiltration
Noise barrier
Subfloor
Window Replacement
Exterior Entrances
Other
Facilities Condition Assessment Ten Year Budget & Summary
Facility
Sites:
Grounds
Pavement
Physical Education
Athletics
Playgrounds
Sanitary Sewer
Stormwater Sewer
Irrigation
Sidewalks/Ramps
Signage
Irrigation
Other
Facilities Condition Assessment Ten Year Budget & Summary
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Interior
Finishes:
Flooring
Wall Finishes
Ceiling Treatments
Doors, Frames & Hardware
Lockers/Coat Hooks
Cabinetry/Casework
Writing/Tack Boards
Window Treatments
Other
Facilities Condition Assessment Ten Year Budget & Summary
Room & Space
Utilization:
Potential Renovations
Science
Math
Technology
Music
Gymnasiums
Classrooms
Kitchens
Restrooms
Acoustics
Health & Safety
ADA
Other
Facilities Condition Assessment Ten Year Budget & Summary
Mechanical
Plumbing:
Heating Plant
Air Conditioning
Air Handling Units
Exhaust Fans
Roof Top Units
Unit Ventilators
Plumbing Systems
Temperature Controls
Fire Suppressant Systems
Other
Facilities Condition Assessment Ten Year Budget & Summary
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Electrical
Systems:
Electrical Service
Power Feeder System
Branch Circuit Wiring
Receptacles
Classroom Lighting
Corridor Lighting
Gymnasium Lighting
Cafeteria Lighting
Exterior Lighting
Egress Lighting
Parking Lot Lighting
Lighting Controls
Other
Facilities Condition Assessment Ten Year Budget & Summary
Communication
Notification:
Telephone Systems
Television/Camera Systems
Data/Network Systems
Sound/PA Systems
Clock & Bell Systems
Fire Alarm Notification Systems
Security Notification Systems
Other
Facilities Condition Assessment Ten Year Budget & Summary
Completion Master Plan (SFP, LTFM, Capital, O&M)
Reach Planning Team Consensus
Complete any revisions required
Complete Visual Presentation for School Board Approval
Complete Required Ten Year Plan to MDE
Provide Master Plans to Local Authorities Including Visuals
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Annual Schedule
April/May: Pre-Construction Meetings Project Communications Site & Staging Areas Approved Project Representatives Assigned (Contractor, Consultant, Architect, Owner, etc…) May/June: Project Mobilization Project In Progress June/July: Every Two Years Master Plan Update Distribute for School Board Approval Distribute to MDE Distribute to Local Authorities
Annual Schedule
August: Mid August Substantial Completion & Punch List Distributed August 31st Completion Including Punch List Contractor Mobilization Offsite
September/October: Next Fiscal Years Project Plans Begin
Concept Design Completion Concept Design Review Plans with Owner
November: Concept Design Plan revisions Completed Construction Document Review with owner Construction Documents Complete
Annual Schedule
December/January: Bid Procedures Begin Bid Advertisement Published Pre-bid Presentation and Project Walk-Thru (Mandatory) Bid Openings Occur Substantiate Bid with Contractor
February: School Board Approval of Bids
March: Construction Contract Signing and Distribution Submittals of all required Pre-Construction Documents to Owner
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Thank You For Attending
Mike Condon, Inspec Inc. Field Representative
Paul Bourgeois, Minnetonka Public Schools
Kerry Leider, Duluth Public Schools
Kevin Hildebrandt, Fairbault Public Schools
Contact information for presenters available upon request