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HOW THE DEPARTMENT OF BASIC EDUCATION CONSIDERS AND PROMOTES

SMALL MEDIUM AND MICRO ENTERPRISES (SMMEs)

Table of Content

CONTENT PAGE1. Introduction 32. National School Nutrition Programme (NSNP) 43. Accelerated Schools Infrastructure Delivery

Initiative (ASIDI) 94. Kha Ri Gude Mass Literacy Campaign 225. Workbooks Project for Grades 1 to 9 and Grade 12 286. Integrated Quality Management System (IQMS 317. Internships and Learnerships in the DBE 338. Universal access to Grade R

359. Examinations 3710. DBE Supply Chain 39

Introduction  • Although Basic Education has not been identified as one of the six

priority areas for job creation, the following programs and projects in the Department of Basic Education (DBE) contribute to employment creation both directly, through the appointment of people to execute the duties and responsibilities attached to the projects and indirectly by the appointment of SMMEs in some of the projects. This report gives an account in the following areas:

• National School Nutrition Programme (NSNP)• Accelerated Schools Infrastructure Delivery Initiative (ASIDI)• Kha Ri Gude Mass Literacy Campaign• Workbooks Project for Grades 1 to 9 and Grade 12• Integrated Quality Management System (IQMS)• Internships and Learnerships in the DBE• Universal access to Grade R• Examinations• DBE Supply Chain

NATIONAL SCHOOL NUTRITION PROGRAMME (NSNP)

1. National School Nutrition Program (NSNP)

• The National School Nutrition Programme (NSNP) is a government intervention programme intended to enhance learning capacity and ensure that learners participate optimally in school activities. It targets learners in quintile 1 - 3 primary and secondary as well as identified special schools by providing nutritious meals on all school days.

Performance • The NSNP programme reached a total of 21 236 schools.

Jobs Created• The NSNP has created 56 109 jobs for volunteer food

handlers across all provinces who are responsible for preparing and serving meals to learners in schools.

• The NSNP has also contracted 5113 community based SMMEs, thus bringing the total number to 61 222.

Addressing Poverty Background of National School Nutrition Programme

• NSNP a key government programme to enhance learning capacity and

promote attention & retention of learners

• Household poverty General Household survey (GHS) – high levels of poverty despite a

decrease (23.9% in 2010 to 23.1% in 2013) – NSNP seeks to address poverty (short term hunger);

• Beneficiaries (increasing trend)

No-fee schools > high expectations to extend NSNP in these schools > pressure on the budget

Province

2010/11 2011/12 2012/13 2013/14

Schools Learners Schools Learners Schools Learners Schools Learners

TOTAL 20 815 8 281 927 21 453 8 850 208 21 400 9 159 773 21 582 9 129 329

• 580 LWCs currently supplying food to schools using both the centralized and decentralized model of procurement.

• Five provinces are utilising LWCs (FS, KZN, LP, MP, NC)• Compared to the number of schools serviced, there is room for expansion in

the engagement of SMEs and LWCs

Engagement of Cooperatives in NSNP

Implementation plan - NSNPNo. Activity 2015/16 2016/17 Budget

1. Promotion of transfer of funds to schools/ districts to create a conducive payment environment for cooperatives

1.1 Review expiry dates of existing tenders in provinces using centralised models

17 March 20151.2 Encourage provinces to decentralise funds to schools as part of

2015/16 business plan letters1.3 Conduct situation analyses through monitoring visits on

implementation of Cooperatives in identified provincesApril-May 2015

2. Engagement of stakeholders2.1 Meetings with DTI, DSB, Dept of Agric. and SEDA, April 2015 R30 000

2.2 Consult provinces at an inter-provincial meeting June 2015 R20 0003. Development of a framework on engagement of cooperatives

3.1 Collate statistics on NSNP’s stimulation of the local economy July 2015

3.2 Present a draft framework at the NSNP inter-provincial meeting as well as a stakeholders’ meeting June 2015

R1 500 transport,

catering3.3 Submission of the draft framework to Senior Management Nov 2015

3.4 Present the final framework at an inter-provincial meeting and a stakeholders’ meeting

Feb 2016 R1 500 transport,

catering4. Identification of Best Practice in the implementation of

cooperativesR350 000

4.1 Profile successful cooperatives on the programme June 2016

4.2 Develop Best Practice DVDs on cooperatives Sept 2016

5. Submit quarterly progress reports on implementation of the cooperatives project

5.1 Submit progress reports to the Director Mar’15- Mar’16

5.2 Submit a report with recommendations to the Director-General May 2016

Total estimated budget* R 403 000

ASIDI

2. Accelerated Schools Infrastructure Delivery Initiative (ASIDI)

The overall ASIDI objective over the MTEF is to address the 2 646 schools that need to be brought to basic safety functionality levels by 2016 and to replace all mud and other inappropriate schools structures by 2016. ASIDI forms part of a broader infrastructure program aimed at fast-tracking the provision of basic infrastructure, with emphasis on the improvement of existing schools infrastructure, rather than the building of new schools.

• The process of strengthening Infrastructure delivery capacity in the Provincial Education Infrastructure units has been ongoing, with the key objective of recruiting and appointing of built environment and finance personnel for improving school infrastructure delivery in our provinces.

 • Performance

A total of 23 089 Job Opportunities have been created since the inception of the programme to date.

ASIDI Cont ...

Development Facilitation reporting points per IA

• ASIDI Targets• PSP Jobs created• PSP intern Jobs created• Labour created• Local Economic Development• Skills development• General comments

ASIDI Employment – New Monthly Recruits Per IA Cont ...

IA 2012/13

Jan‘14

Feb ‘14

Mar ‘14

Apr ‘14

May ‘14

Jun ‘14

Jul‘14

Aug‘14

Sept‘14

Oct ‘14

Nov ‘14

Dec’ 14

Jan ‘15 IA Totals

EC DBSA 3566 0 0 0 0 0 463 0 998 720 0 1584 80 0 7411

EC CDC 1088 0 0 0 0 0 0 0 0 0 0 0 0 0 1088

EC IDT 857 0 0 82 0 0 0 0 0 0 0 0 0 0 939

EC IDT w/s 280 155 226 173 0 0 0 0 557 84 51 0 0 0 1526

EC PW 222 101 98 19 38 0 0 0 0 0 0 0 0 0 478

EC Mvula 741 0 1306 0 150 0 0 0 66 0 27 0 0 0 2290

CSIR 0 0 0 0 0 0 0 0 160 96 0 0 0 0 256

Kzn IDT 0 0 0 316 338 0 0 0 0 0 0 0 0 0 654

Kzn Mhlz 0 0 0 0 0 0 0 352 0 0 0 0 0 0 352

Kzn CDC 0 0 0 0 442 0 0 0 0 220 0 0 0 0 662

Kzn Adopt 0 0 0 0 0 0 0 0 67 0 113 0 0 69 249

WC PW 759 0 0 0 0 0 0 0 0 0 0 9 0 199 967

ASIDI Employment – New Monthly Recruits Per IA

IA 2012/13

Jan‘14

Feb ‘14

Mar ‘14

Apr ‘14

May ‘14

Jun ‘14

Jul‘14

Aug‘14

Sept‘14

Oct ‘14

Nov ‘14

Dec ‘14

Jan’15 IA Totals

NW IDT 0 41 0 0 138 0 0 0 0 0 0 0 0 0 179

NW DBSA 0 0 0 211 62 0 51 0 10 42 0 27 0 0 403

MP DBSA 0 164 0 17 0 0 0 0 0 0 0 0 0 0 181

MP Mvula 0 0 0 0 0 0 374 0 0 0 0 0 0 0 374

LP DBSA 0 0 12 0 0 38 55 73 0 0 0 23 0 30 231

LP Mvula 1573 0 0 0 0 0 0 0 0 0 0 0 0 0 1573

FS IDT 164 0 258 80 20 0 288 0 64 0 0 0 0 0 874

FS DBSA 0 0 0 0 0 0 306 547 274 59 346 0 0 0 1532

FS PeD ws 0 0 0 0 0 0 0 24 0 7 0 0 0 546 577

NC PeD 0 0 113 0 0 79 0 0 0 0 0 0 0 0 192

NC DBSA 0 0 0 0 0 39 16 8 33 4 0 1 0 0 101

Totals/mth

9250 461 2013 898 1188 156 1553 1004 2229 1364 537 1644 80 844 23 089

Job Opportunities 2012 - 2015

Job Opportunities Per Province

Target •Creation of 30 000 work opportunities by the end of the programme•35% of beneficiaries to be women, 30% youth and 2% people with disabilities

Progress as at end of January 2015

• 23 089 Job Opportunities have been created since inception of the programme, up to January 2015. •844 new recruits in January. •Labour count 7608 for month of January•In most sites, labour desks have been established

ASIDI- Employment Targets

ASIDI -Equity Employment 2013 - 2015

ASIDI - Equity Employment 2013 - 2015IMPLEMENTING AGENT 2013-January 2015

YOUTH WOMEN DISABILITY

EC CDC 522 97 3

EC DBSA 2348 720 12

EC DPW 375 48

EC IDT 524 62 1

EC MVULA 1313 252 23

EC IDT ws 670 362

NW IDT 82 14

NW DBSA 284 32

WC DPW 686 47 1

MP DBSA 99 19

MP MVULA 186 47

FS IDT 524 85 3

FS DBSA 938 54 2

FS DoE 198 96

LP MVULA 417 146

LP DBSA 49 31

NC PeD 79 14

KZN Adopt 113 38

KZN IDT ws 331 78

KZN CDC ws 229 32

NC DBSA 51 2

TOTAL 10018 2276 45

ASIDI- Local Economic Development

Implementing Agent # of SMME Amount Spent

DBSA EC 2nd Batch 71 R 48,874,722.01

DPW EC 54 R 18,513,898.92

DPW WC 46 R 25,334,490.42

DBSA FS 119 R 46,275,574.07

IDT FS 35 R 2,884,744.95

DBSA NC 3 R 758,179.18

DBSA NW 19 R 6,279,484.69

DBSA LP 17 R 7,715,387.84

TOTAL 364 R 156,636,482.08

Due to the nature of the programme being of “accelerated delivery”, in pursuit of eradicating the schools backlog speedily, ASIDI was initially not benchmarked for SME development. However, once the systems were running this element was incorporated as far as possible.

Education and Skills Development Target

Achieved to date•124 Learnerships on ASIDI project sites

Internship created per IA 2013-15

IMPLEMENTING AGENT INTERNS

EC CDC 49EC IDT w/s

9EC Public Works

30 WC Public Works

29FS IDT

6

FS DoE w/s 1

Total 124

KHA RI GUDE

Kha Ri Gude Mass Literacy

• Monitors and coordinators have been recruiting supervisors and volunteers.

• Existing monitors and coordinators were also scrutinized.

• Contracts for the following were not renewed; Volunteers over 65, Volunteers who are employed by the State, Volunteers who were involved with fraud. These volunteers will be replaced with unemployed graduate youth.

• The campaign plays a significant role in alleviating poverty by providing volunteers in the poorest communities with a small income. These volunteers are central to the campaign and contribute, not only to the teaching and learning process, but also to ensuring advocacy, recruitment, monitoring, as well as ensuring that the campaign is a vibrant part of disadvantaged communities

CURRENT STATUS OF KHA RI GUDE LEARNER NUMBERS AND VOLUNTEERS (2014)

ProvinceMonitors Captured

Coordinators Captured

Supervisors Captured

Educators Captured

Helpers Captured

TOTAL Educators Captured

LEARNERS Captured

and verified (no challenges)

Learners Captured

on exception

Learners Capured awaiting

verification

Volunteers Captured

on exception

Volunteers Capured awaiting

verification

KZN 9 38 772 7 362 107 8 288 84 545 6 754 43 14 3

LP 8 36 650 5 895 66 6 655 60 857 4 380 32 19 3

EC 2 24 481 4 348 61 4 916 45 889 2238 53 207 7

GP 7 39 678 6 169 19 6 912 68 701 5 039 406 52 53

MP 6 27 483 4 586 43 5 145 45 506 3 759 65 79 7

NW 2 18 264 2 431 41 2 756 24 823 2 102 183 70 3

FS 2 13 248 2 291 15 2 569 23 062 2 018 21 10 0

WC 3 7 139 1 257 0 1 406 15 088 1 613 30 12 3

NC 2 11 126 1 076 0 1 215 10 020 1 061 22 5 1

Total 41 213 3 841 35 415 352 39 862 378 491 28 964 855 468 80

Learners 408 310

2014 STIPENDS FOR EACH LEVEL

VOLUNTEER LEVEL

RESPONSIBILITY

MIN QUALIFICATION

STIPEND

Monitor 4 coordinators Matric plus degree R5 900 plus R2 000 travel allowance

Coordinator 20 supervisors R5 900

Supervisor 10 VEs Matric plus diploma R2 700

Volunteer Educator

18 learners Matric R1 500

Kha Ri Gude

Kha Ri Gude

LEARNING AND TEACHING SUPPORT MATERIALS (LTSM)

Workbooks and Textbooks project

The Department of Basic Education has committed to improve literacy, numeracy, language, Mathematics and Technological skills of learners. To achieve this, the Department has produced a series of workbooks, textbooks to assist learners in Grade R-12. All workbooks and textbooks comply with the latest Curriculum Assessment Policy Statement (CAPS). 

Performance• For 2014 school year, delivery of workbooks has been

made to 10 563 900 (99.7%) of the 10592 865 learners for Grades R to 9. The DBE has printed 25 000 000 grade 1-9 volume 1 workbooks for 2015 academic year

Workbook and Textbook Project

Jobs created• A tender for approximately R850 million for the

development and distribution of workbooks ensures that the company that has been awarded the tender is able to appoint 73 permanent workers, including 3 Directors and 3000 casual workers. 8 LTSM coordinators have been appointed at a Deputy Director level for each province.

• Textbooks distribution in provinces provides SMMEs with an opportunity to be subcontracted and thereby creating jobs.

• The workbooks project provides employment for 5600 people

 

IQMS

The Integrated Quality Management System (IQMS)

• The Integrated Quality Management System (IQMS) is a system which is aimed at enhancing and monitoring performance of the education system.

• Performance for the period April to September 2014, external moderators visited 6 858 schools to monitor and quality assure the implementation of the IQMS.

• During the visits, moderators were able to provide support on the IQMS implementation in particular and a report was prepared on the moderator’s findings and observations In addition, moderators profiled a total of 13 255 schools across 55 districts as part of the Education Collaboration Framework (ECF) initiative which is a response to the National Development Plan.

• The number of schools profiled has subsequently increased to 29277 across 75 Districts.Jobs Created

• The DBE employs 70 individuals as IQMS moderators. Most of these individuals were unemployed.

DBE INTERNSHIPS & LEARNERSHIPS

Internships and Learnerships

Jobs CreatedInterns• The Department of Basic Education has placed 39

interns for the 2014/15 financial year. Learnership • The DBE has entered into a partnership with ISASA to

deliver a teacher training model called the DBE-ISASA Internship Programme. The Teacher Internship Programme is a response to the challenge of recruiting and training more Mathematics and Science teachers. 50 students are part of the Programme for 2014 academic year. For the 2015 academic year 60 students have been identified for this programme.

GRADE R

Universal access to Grade R

Performance• The number of Grade R learners in schools

around the country increased from 300 000 in 2003 to 779 370 in 2013. The percentage of Grade 1 learners who have received formal Grade R is at 93.9% (2012 GHS). A total of 16 909 of the 18 475 public primary schools now have Grade R classes.

Jobs Created• Assuming an average learner educator ratio of

1:32 and that each class has one teacher, the number of teachers in Grade R increased from 21 951 to 22 995.

EXAMINATIONS

ExaminationsPerformance• The Department successfully conducted Annual National

Assessment and National Senior Certificate examinations. This process necessitated the appointment of SBA moderators and part time monitors to augment the DBE officials to monitor the writing of the examination after extensive training and orientation.

Jobs Created• The Department appoints 30 provincial based monitors every

year on part-time basis to complement existing staff capacity in the DBE in monitoring critical activities in the implementation of the Annual National Assessment (ANA), National Senior Certificate (NSC) and the Senior Certificate (SC) in the provinces.

• The Chief Directorate further appointed in:– 2013 - 80– 2014 - 93 – 2015 -120 School Based Assessment (SBA) moderators on

short-term contracts.

DBE SUPPLY CHAIN

DBE Supply Chain

SMMEs BELOW R500 000

Legislation:• According to paragraph 5 of Practice Note No. 8 of 2007/2008:

“Accounting Officer/ Authority should compile a list of prospective suppliers to be used for procurement of goods and services. The list should also be used effectively to promote Black Economic Empowerment through participation of Black owned enterprises. Black empowered enterprises, black women-owned enterprises as well as the promotion of businesses owned by other Historically Disadvantaged Individuals (HDIs)”.

DBE Supply Chain Cont ...

IQUAL- NET SYSTEM

Description of the system: • Iqual-Net is an electronic system that is utilised to register

prospective suppliers on the DBE database.

Number of suppliers on the database:• There are currently ±1500 prospective suppliers on the system.

Aim and objective of the system:• To give SMMEs an equal opportunity to engage in business with the

State through rotation.

DBE Supply Chain Cont ...

HOW PROSPECTIVE SUPPLIERS REGISTER ON DATABASE – LESS THAN R500 000

Advertisement to register:• Advertisements are placed through the Media (newspapers) and the

DBE website, where registration forms can be downloaded or collected from the DBE’s reception.

• The advertisements are done every financial year to allow new suppliers the opportunity to register.

HOW PROSPECTIVE SUPPLIERS ARE UTILISED ON THE SYSTEM AND THEIR NUMBER ON THE DATABASE – LESS THAN R500 000

Rotation of suppliers:• Suppliers are rotated based on the commodity required.• Quotations required from these suppliers are those below R500 000.• Suppliers are advised to submit their B-BBEE certificates where they

can claim points which are considered during evaluation to add on points scored for price.

DBE Supply Chain Cont ...

ASIDI FRAMEWORK

• The Framework Agreement has been established through open advertisements in newspapers for service/s required.

• It consists of contractors including SMMEs who are registered and will be contracted per province/ locally when a need arises.

ICT PROCUREMENT• The procurement of ICT Goods and Services is regulated by the SITA

Act and Regulations • Transversal Tenders are in place and departments must procure from it.• The transversal tenders provide for SMMEs and the procurement of

goods and services from SMMEs is done on a rotational basis.• Goods procured from SMMEs by the DBE are predominantly desktop

devices, laptops, printers and other peripherals. • Large ICT projects are done through SITA. SITA tenders provide for

SMME appointments.

DBE Supply Chain Cont ...

ADVERTISEMENT OF BIDS – MORE THAN R500 000• In our bid Specifications/ Terms of Reference SMMEs are

encouraged to form Consortiums/Joint Ventures and can be Subcontracted by non SMMEs.

• Some tenders e.g. on printing are sometimes advertised/required per province whereby storage and distribution is required locally. In these instances SMMEs are sub-contracted to provide the required service.

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