web viewcity of tshwane ref no: q72-2015/16. financial services department: closing date: 10/11/15....

CITY OF TSHWANE REF NO: Q72-2015/16FINANCIAL SERVICES DEPARTMENT: CLOSING DATE: 10/11/15SUPPLY CHAIN MANAGEMENT CLOSING TIME: 10:00

QUOTATION FOR THE SUPPLY, DELIVERY AND OFFLOADING OF FLOWER ARRANGEMENTS: AS AND WHEN REQUIRED FOR A PERIOD OF 1 YEAR

1. Specification, Form A

2. Conditions of Quotation, Form A. 1

3. Form of Quotation and Form of Acceptance, Form B

4. Statement of Authorization, Form B. 1

5. Declaration of involvement, Form B. 2

6. Declaration of Tenderer past Supply Chain Management Practices, Form B. 3

7. Certificate of Independent Bid Determination, Annexure D

8. Article of Agreement in terms of Section 37(2) of the Occupational Safety act, 1993

9. Preference points claim forms, MBD 6.1

10. Declaration Certificate for Local Production and Content, MBD 6.2

N.B: TENDERERS ARE REMINDED THAT FORM B; B. 1; B. 2; B. 3; Annexure D; MBD 6.1 and MBD 6.2 IS TO BE SIGNED.

Quotations will be received on the closing dates and times shown and must be enclosed in separate sealed envelopes, bearing the applicable quotation heading and reference number as well as the closing time and due date, and must be addressed to the EXECUTIVE DIRECTOR, SUPPLY CHAIN MANAGEMENT, 175 E’skia Mphahlele Drive, Pretoria 0001, and placed in the tender box located at the Procurement Advice Centre, (at the entrance to the C. de Wet Centre), 175 E’skia Mphahlele drive, Pretoria West. Quotations will be opened at the latter address at the time indicated.

TENDERER: ...................................................................................................................................

ADDRESS: ...................................................................................................................................

A NON-REFUNDABLE DEPOSIT OF R35.00 (VAT Inclusive) IS PAYABLE PER DOCUMENTCOMPULSORY BRIEFING SESSION DETAILS:

1. DATE: 04 November 2015

2. TIME: 11:00

NB: IT IS OF UTMOST IMPORTANCE THAT THE TIME SET FOR THE OFFICIAL SITE INSPECTION IS STRICTLY ADHERED TO AS NO LATE ARRIVALS CAN/ WILL BE ALLOWED.

3. PLACE: Booysens Nursery, Theo Slabbert Avenue, Booysens, Pretoria. The Directions from the City Centre: take E’skia Mphahlele Drive north past the Tshwane Market. Turn west into Van Der Hoff Road towards Brits. Drive along until you pass over Bremer Street. After Bremer the fourth street on the left is Theo Slabbert Street. Turn South and carry on up the mountain along the dirt road. GPRS: S 25 43' 29” E 28 07' 15"CONTACT PERSON: Mr Shane Paul / Thabo Rakau

TEL: (012) 358 6090 / (012) 358 4005

REF NO: Q72-2015/16 FORM A

CITY OF TSHWANEFINANCIAL SERVICES DEPARTMENT: SUPPLY CHAIN MANAGEMENT


SPECIFICATION

1.1 This quote includes the supply, delivery and offloading of flower arrangements for official functions, funerals, memorial functions within the Municipal boundaries of Tshwane.

1.2 This quote does not cover the flowers supplied by the caterers as part of their catering service during Official Municipal Functions.

1.3 This quote is only applicable to functions organised and paid for by the Municipality. Events paid for by sponsors or joint ventures are not part of this tender.

2. SPECIFICATIONS FOR THE SERVICE:

The Tenderer is requested to submit prices for the execution of work specified in this tender document.

2.1 QUALIFICATIONS OF FLORIST

2.1.1 The florist must have an appropriate floristry qualification be from a Department of Labour recognized training institution or a Technical College or any other recognized organization.

2.1.2 The certificate must be added to the mandatory returnable documents.2.1.3 The staff who will be constructing the arrangements must also have the appropriate short

course qualifications and their certificates must form part of the mandatory returnable documents.

2.1.4 Staff who will be driving the delivery vehicles must have the appropriate code driver’s license must be added to the mandatory returnable documents.

2.1.5 Membership of an accredited floristry organisation is preferable and copies of the certificates must be added to the mandatory returnable documents.

2.2 SUPPLY OF FLORISTRY EQUIPMENT AND VEHICLES

2.2.1 Tenderers must have an enclosed delivery vehicle for the delivery of the flower arrangements.

2.2.2 Tenderers must supply their own flowers, greenery, ribbons, floristry wire, tape, sticky tape, according to the specifications provided.

2.2.3 The contractor will provide all containers, oasis, stands and other material for arrangements for official functions. The arrangements remain the property of the Municipality, except for stands and vases supplied by the tenderer. (This excludes all plastic bowls.) The contractor must inform the function organisers regarding this aspect.

2.3 WORK SITE

2.3.1 The tenderer must have a business premises where the flower arrangements can be made.2.3.2 When large functions have to be catered for, the tenderer may make the flower

arrangements on site if the venue allows for this. The tenderer must then prepare and clean the site used after the work is complete.

2/…


2.4 WORK ORDERS AND INVOICES

2.4.1 The tenderer shall be available to perform work throughout the year. 2.4.2 Orders will be in writing at least 6 hours prior to delivery except for verbal orders given by

the Clerk of Works. These flowers need to be delivered within 4 hours after verbal instruction; where after the necessary documentation will follow within 24 hours.

2.4.3 The tenderer must have a fax, cell phone and a landline phone to enable the Clerk of Works to contact him/her at all times

2.4.4 Invoices for official functions and other departments can be issued as arranged with the co-ordinator.

.2.5 WORK HOURS AND OPERATIONAL ARRANGEMENTS

2.5.1 The COT generally operates between 7am and 17:00. Functions can take place on any day and at any time.

2.6 OCCUPATIONAL HEALTH AND SAFETY (SABS 072:1993)

All tenderers must comply with the following Occupational Health and Safety Standards.

2.6.1 Protective Personal Safety Equipment provided for their staff2.6.2 Washing Facilities

The tenderer must have liquid soap, clean towels and clean water available near the operational work area available for personnel to use during working operations.

2.6.3 A first aid kit must be on hand at all times. 2.6.4 No eating, drinking or smoking in an operational area is allowed. 2.6.5 All vehicles used for this tender must be equipped with a fire extinguisher.

2.7 MANDATORY RETURNABLE DOCUMENTS

Every tenderer must hand in the mandatory returnable documents with the following information provided. Do no hand in original documents but all documents must be certified. The mandatory returnable documents must be bound in order of the items listed below. Include the Tenderers names and vendor number on the cover and add a contents page as well. Note that the mandatory returnable documents will become the property of the City of Tshwane.

NOTE: The tenderer will supply proof of the below mentioned points, to the satisfaction of

the Executive Director: Environmental Management and Parks, for the execution of work that needs to be carried out.

If the mandatory returnable documents is not complete as specified in this document, the tenderer will be eliminated from the quotation process.

2.7.1 Tenderer must include complete profile for the business and reference of similar work done; with names of the companies contact persons.

2.7.2 Personnel 2.7.2.1. A complete list of all the personnel that will be used to execute this quote 2.7.2.2. Copies of all the personnel’s Floristry Certificates, Health and Occupational Certificates

and First Aid Certificates and drivers licenses.2.7.3 Copies of the licensing papers of the vehicles you are making available for the tender and

photo’s of the vehicles or lease agreement if the vehicle is hired.3/…


SPECIFICATION (CONTD)2.7.4 The tenderer must supply photos of the following arrangements for each category as

specified below this document: mass arrangement on one level Table arrangement. Posy

2.75 A letter confirming that the business has a fax machine or computers/email and cellular phone to enable an order to be received or for other communication as required

2.7.6 The full details of the address from where the business will be operating.

2.7 SITE INSPECTION

2.7.1 The tenderer must make the business site available for inspection by the Clerk of Works during the technical evaluation process of the tender if the evaluation committee request a site meeting.

2.7.2 The tenderer must also make the following available for evaluation The personnel offered for this quote The vehicles offered for this quote The fax machine/ computer /cell phones, computers available The offices from where operations will take place. Flower arrangements in the shop Vases, equipment, etc required for the quote.

2.8 COSTING

2.8.1 The price must include transport, labour and delivery of arrangements2.8.2 The price must include all flowers, oasis, vases, ribbon, foliage, etc.2.8.3 There are no extra payments for flowers delivered after normal working hours during the

week and on Saturday mornings. Flowers requested for public holidays and Sundays must be delivered to the event coordinator the day before.

2.8.4 Prices must include all work specified, without any deviations or alternations.2.8.5 Prices must be exact according to conditions specified in this tender document.

3 SPECIFICATIONS FOR THE FLOWERS

3.1 Quality of Flowers used for arrangements

3.1.1 Flowers of the following grades may be used:- Choice grade- First grade

3.1.2 Flowers of the following grades may not be used:

- Second grade- Third grade

3.1.3 Proof of the grade of flowers used will be requested, or by site inspections on an ad hoc

basis. If the contractor is found to be using the wrong grade flowers, no payment will be made for those specific arrangements.

3.2. Treatment of plant material.This relates to the lasting ability of the flowers in the arrangement namely.Was the oasis submerged in water for the prescribed period?Are stems cut in the correct way? Skew angle and newly cut before insertion.Water treatment: A suitable chemical to prevent rotting of flower stems must be added to the water to ensure longevity of flowers.


3.3 Classification of Flowers for Flower Arrangements

3.3.1 Line flowers: These are used to determine the proportions and lines of the arrangement. These kinds usually have many flowers per stem that open in succession. Examples include: Gladiolii, Liatris, Delphiniums, Larkspur, etc. These are sometimes used in conjunction or as alternatives to Main flowers

3.3.2 Filler flowers: Multiple flowers on a stem, but borne on separate stems to give a compound impression. Examples include spray Chrysanthemum and Carnations Alstroemeria, Lisianthus, etc. Filler flowers always get used in conjunction with line or main flowers or both.

3.3.3 Main Flowers: Single stem flowers, individual flowers are borne on single stems, i.e. Roses, carnations, Daffodils, Anthirriums and Strelitzia etc. These are sometimes used in conjunction or as alternative to Line flowers.

REF NO: Q72-2015/16 FORM ASPECIFICATION (CONTD)

FLOWER( Line) FLOWER( Filler) FLOWER( Main)

Delphinium Achillea Arthirriums

Gladioli Ageratum Arums

Hybrid Chinchirinchee Alstroemeria Carnations

Larkspur Asters Casablanca Lilies

Liatris Candy Tuft Daffodils

Red Hot Poker Chrysanthemum Spray Dahlia

Snapdragons Cleome Dutch Iris

Delphinium Gerbera

FFreesia Sunflowers

Godetia Strelitzia

Gypsophylla Longiflorum Lilies

Heather Poppies

Helichrysum Proteas

Lisianthus Roses

Michaelmas Daisies Stem Chrysanthemums

Mini Carnations Tulips

Solidaster Trumpet Lilies

Solidago

Stocks

Sweet Peas

Sweet William

White Lace Flower

Erics

Statice

Leucospermums

The onus is on the tenderer to familiarise themselves with the suitability of each flower type to be used in the design

6/…


FOLIAGE TYPES: FOLIAGE TYPES: FOLIAGE TYPES:

Asparagus spp. Leather-Leaf fern Laurel (Magnolia)

Aspidistra Magnolia Hypericum

Bear Grass Palm Leaves Restio’s

Conifer Penny gum (Eucalyptus) Pittosporum

Cape Mixes (fynbos) Philodendron Xanadu Strelitzia leaves

Flax Ruscus Ivy

The onus is on the tenderer to familiarise themselves with the suitability of each foliage type to be used in the design

4 Specifications for the Principles of design.

When carrying out the tender it is important that the arrangement adheres to the following design principles:

4.1 Balance A good design will appear balanced from:Side – sideTop – bottomFront – backBalance simply means that the arrangement will not fall over and is achieved by the balanced placement of materials into stable and secure mechanics.

4.2 Proportion Judging proportion is instinctive and it is usually possible to see when proportion is not pleasing.Some examples of poor proportion may be –a) Equal visual height & width of a container to the plant material.b) Equal visual height & width of the design.c) Niche space is over or under – filled.

4.3 Scale Scale is closely allied to proportion but is the relationship in the size of all plant material used – each piece to another, to the container, base, accessories, & given spaces or setting.

4.4 Elements of design When carrying out the tender it is important that the arrangement adheres to the following elements of design: The elements that you must consider:

LINE FORM PATTERN SPACE COLOUR TEXTURE7/…


4.5 LINEThis may be attained through rhythmic placements of plant material which could be individual flower form, leaf shapes, spaces textures or colours. The style may be traditional or modern.

4.6 FORMThis is the three dimensional shape of the assembled plant materials & container. It always has depth.Perhaps it may be: a sphere, a cube, a cylinder, a pyramid or an egg – shape.Note that we may also refer to individual flowers as “forms” Good placement of these forms draws & holds the eye;Poor placement e.g. of too large a form, unbalance the overall design, or stop eye flow.

4.7 PATTERNPattern is the two –dimensional silhouette the exhibit makes against its background, forming an outline of solids and voids both of which are important and must be made interesting. The overall outline can make or break an exhibit.Remember that plant material has its own outline which creates patterns within the overall design. Each piece of plant material should be placed so that it has its own area or space to achieve maximum impact.

4.8 SPACESpace is closely allied to pattern. It has been defined as “extension in all directions”.As space has a visual weight, it creates or upsets balance and also gives variation and contrast.

4.9 TEXTURETexture is the surface structure of objects e.g. rough, smooth, prickly or velvety feel of the container and the plant material. Use of texture adds interest, contrast and variety to all styles of floral art.Variety in texture is particularly important in modern design.

4.10COLOUR

Colour adds drama and life to traditional and modern designs.

Consideration of ALL these elements, in conjunction with the art principles, must be constantly with you, no matter what style of design you create. Use the individual design elements which are apparent in the plant materials to create a design. These same elements will then also be seen in the overall picture, creating an exhibit unity and harmony.

Where-as:COLOUR and TEXTURE identify the surfaceSHAPE and FORM relate to the boundary contourLINE reduces SHAPE to the simplest elementSPACE supports ALL, emphasizing line and form, colour and texture.

4.11COLOUR USE

Colour adds drama and life to traditional and modern designs. Careful consideration should be given to this aspect. E.g. Modern designs can have more contrasting radical colour use whereas traditional designs will have subdued colour use

8/…


4.12 TEXTURE USETexture is the surface structure of objects e.g. rough, smooth, prickly or velvety feel of the container and the plant material. Use of texture adds interest, contrast and variety to all styles of floral art.

5 SPECIFICATIONS FOR FLOWER ARRANGEMENTS

The standard size of an oasis block (hereafter referred to as oasis) for the purpose of this tender will be: 22.5x10.5x7.5 cm.

5.1 BOUQUET POSY

5.1.1 VasesPlastic vases must be used.Container size:Medium: 19x5 cm. roundLarge: 23x5 cm round

Posy Medium Large

SAP Service no 3005752 3005751

Line flowers 9 stems or Main flowers

11 stems or Main flowers

Filler flowers 11 stems 14 stems

Main flowers 9 stems or Line flowers 11 stems or Line flowers

Total stems 29 36

Oasis ½ 1

Size: H/W 25x20 cm. 30x25 cm.

Finish: Leather-leaf and other foliage are to be used to ensure a well-finished product.

5.1.2 A posy might be required in a basket and the basket is to match the size of the arrangement. The basket will be ordered by the clerk of works.

5.1.3: Flowers should not have a compact appearance.

Particular attention should be paid to quality, workmanship and finish.


SPECIFICATION (CONTD)

5.2 BOUQUET ARRANGEMENT TABLE

5.2.1 VasesPlastic vases must be usedContainer size:Medium: 126x4x3 cm. rectangular Large: 35x25x5 cm. rectangular

Table arrangement

Medium Large


Line flowers 14 stems or Main flowers 18 stems or Main flowers


Main flowers 14 stems or Line flowers 18 stems or Line flowers

Total stems 47 59

Oasis 1 2

Size: H/W/L 20x30x90 cm. 25x35x120 cm.

Leather-leaf and other foliage are to be used to ensure a well-finished product.

5.2.2 Particular attention must be paid to quality, workmanship and finish.

5.3 BOUQUET ARRANGEMENT COFFIN:

5.3.1 VasesPlastic vases must be usedContainer size:35x25x5 cm. rectangular

Shape to be according to acceptable design proportions.Ribbon must be added for finish.

Coffin Arrangement

SAP Service no 3005730


Filler flowers 25 stems

Main flowers 20 stems or Line flowers

Total stems 65

Oasis 2

Size: H/W/L 25x35x120 cm.

Leather-leaf and other foliage are to be used to ensure a well-finished product.

5.3.2 Particular attention must be given to suitability for occasion, quality, workmanship, design and colour.REF NO: Q72-2015/16 FORM A


5.4 BOUQUET ARRANGEMENT LAUREL WREATH

5.4.1 FrameworkChaplet shape app. 750mm wire frame covered with moss or oasis. Magnolia, laurel or other suitable long lasting foliage to cover frame is required. Half oasis brick covered in wire and fixed at the base of the frame.

.Laurel wreath





Total stems 23

Foliage to complement design.

5.4.2 Special attention should be given to quality, balance, design, workmanship and finish.

5.5 BOUQUET ARRANGEMENT LINE

5.5.1 VasesPlastic vases must be usedContainer size:Medium: 23x5 cm. roundLarge: 26x5 cm round

Style: Symmetrical or asymmetrical (Traditional or Modern)

Line Arrangement

Medium Large


Line flowers(Frame work)




Main flowers(Focal point)

5 stems or Line flowers

7 stems or Line flowers

Total stems 19 26

Size: H (Height is 2x the width) 60 cm. 80 cm.Leather-leaf and other foliage is to cover the container & the oasis and to complement the design

5.5.2 Particular attention should be paid to scale and proportion, shape, focal point, depth, texture, colour and to the workmanship and finish.

11/…



5.6 BOUQUET ARRANGEMENT MASS

5.6.1 VasesVases to be supplied by the tenderer

5.6.1.1 Single large mass arrangementContainer size:35x25x5 cm. rectangular

Mass arrangement (one level only) Amount





Total stems 65

Oasis 3

Size: H/ 90x75 cm.

Leather-leaf and other foliage are to be used to ensure a well-finished product

5.6.2 Flowers suitable for the above arrangements:Gladioli, Anthirriums, Strelitzia, Lilies, Carnations, Roses and other large single stem and filler flowers and also bold foliage is required.

5.6.3 Special attention must be given to the suitability of the design for the occasion.Proportion, focal point, quality, workmanship, finish and depth are also important.

5.7 BOUQUET BASKET FRUIT

5.7.1 The fruit and chocolate to be arranged in a basket 30 x 30 x 0.30 cm, wrapped in cellophane and tied with a ribbon.

SAP Service no 3005744Mixed dried fruit 500 g.Seedless raisons 250 g.Fruit dainty cubes 500 g.Chocolate milk tray 250 g.

5.8 BOUQUET BASKET BILTONG

5.8.1 The biltong, dried fruit, chocolate and toffees to be arranged in a basket 30 x 30 x 0.30 cm. and wrapped in cellophane

SAP Service no 3005740Sliced biltong 500 g.Mixed dried fruit 250 g.Chocolate and toffee sweets 600 g.

12/…



5.10 BOUQUET CARD BLANK

Medium- size 10 x 15 cm. SAP Service no 3005745

Flower arrangements can be requested to be delivered with a card. Wording will be provided by the relevant Department.

6. QUOTE EVALUATION

6.1 Administrative EvaluationTenderers failing to comply with the following will be administratively disqualified:

Tenderers must submit the mandatory returnable documents, as indicated in this tender document. (Colour photographs)

Tenderers must submit all the specified documentation as requested in this tender document.

Tenderers must quote on all items as specified in this tender document, as this tender will be adjudicated and awarded in whole.

Tenderers must have an enclosed delivery vehicle for delivery purposes. Tenderers must have a fax machine/ computer or cell phone. Tenderers who do not attend the site meeting will be disqualified. Tenderers must tender for all items in the quote before their tender can qualify.

13/…



6.2 Technical Evaluation6.2.1 The tenderes will be evaluated according to the information provided in the mandatory

returnable documents.6.2.2 The business sites will also be evaluated to see if the business complies with the

specifications of the mandatory returnable documents if required by the evaluation committee.

6.2.3 Sample flower arrangements will be needed to be made for viewing according to the specifications during the site visit.

6.3 Evaluation of quotation

6.3.1 One tenderer will be appointed to provide the entire service. A second tenderer can be recommended in case the first tenderer is unable to deliver a service of acceptable standard according to the tender specifications.

6.3.2 The Municipality reserves the right not necessarily to appoint the tenderer scoring the highest points.

6.3.3 The Municipality reserves the right not to accept the whole or any portion of the quote.

7. NON PAYMENT, PENALTIES AND TERMINATIONS

7.1 NON PAYMENTNon payment can arise when the work was not completed as specified. It could also arise from poor workmanship or bad planning. Non Payment will take place if the following arise:

7.1.1 Failure to complete the work order could lead to the non-payment of that particular order.7.1.2 If bouquets are not delivered on time for functions and the event has started and the

flowers are no longer needed the City of Tshwane will not pay for them. 7.1.3 If any bouquet is delivered with any dead or damaged flowers in they (even 1 stem) then

the arrangement will not be paid for by the City of Tshwane.7.1.4 Proof of the grade of flowers used will be requested, or by site inspections on an ad hoc

basis. If the contractor is found to be using the wrong grade flowers, no payment will be made for those specific arrangements or for the whole weekly order.

7.2 Penalties

7.2.1 Flower arrangements must comply with standards prescribed in this tender document (amount of stems and design principals); a 20% penalty will be deducted from the tender price per arrangement (invoice) that does not comply with the tender specifications.

7.2.2 A 25% penalty will be charged per order if the arrangements are delivered later than the pre-arranged delivery time for official functions and the function has not yet started and the officials agree to accept the flowers.

7.2.3 The penalties will be decided upon by the Clerk of works. The tenderer will be informed officially in writing

7.2.4 If the tenderer continues to break the conditions of the tender more than three times for the same contravention then it could lead to termination

15/…



8.3 TERMINATIONS

8.3.1 Notwithstanding anything contained in this agreement, the Municipality reserves the right to terminate this contract by giving 30 days written notice to this effect.

8.3.2 The contractor’s contract will be cancelled after two written and one final warning, if the contractor does not adhere to the specifications, as stipulated in this document:

8.3.3 The contract with the successful tenderer can be terminated under the following circumstances.

If the tenderer is not delivering arrangements with the specified amount of stems per arrangement.

If the prescribed grading specifications and quality of flowers are not adhered to. If the delivery times for official functions are not adhered to. If the design principals are not adhered to. If the labour, vehicles and equipment specified are no longer available for the

execution of the tendered. If the tenderer violates 8.2 more than three times.

8.4. DISPUTES

8.4.1 The tenderer has the right to declare a dispute with the CoT. A committee will then be setup by the Executive Director: Environmental Management and Parks or his designate.

8.4.2 Once the dispute has been head the decision of the committee will be final.

REF NO: Q72-2015/16 FORM A. 1



ADDITIONAL CONDITIONS OF QUOTATION:

1 QUOTATION documents must be completed in ink, and prices must not include VAT.

2 Official orders will be placed and if invoices and escalation documentation is received timeously, payment inclusive of all charges will be made in accordance with Clause 16 of the General Conditions of Contract.

3 The lowest or any quotation will not necessarily be accepted, and the City of Tshwane reserves the right to accept the whole or any portion of a quotation.

4 Quotations are to remain open for acceptance for a period of thirty (30) days from the date on which they are to be lodged and may be accepted at any time during the said period of thirty (30) days.

5 Tenderers are requested to furnish the full registered name of the tendering company/supplier on the Form of Quotation and Form of Acceptance, Form B.

6 Tenderers are also required to sign each page of the Form of Quotation and Form of Acceptance, Form B, in the space provided at the bottom of each page.

7 In the event of a mistake having been made on the price schedule it shall be crossed out in ink and be accompanied by an initial at each and every price alteration.Corrections in terms of price may not be made by means of a correction fluid such as Tipp-Ex or a similar product.If correction fluid has been used on any specific item price, such item will not be considered. No correction fluid may be used in a Bill of Quantities where prices are calculated to arrive at a total amount. If correction fluid has been used the quotation as a whole will not be considered.The Municipality will reject the quotation if corrections are not made in accordance with the above.

8 No price increases will be considered in the event of payments made against invoiced prices.

9 Any orders placed within the contract period, will be paid according to the price applicable at the date of order.

10 In the event of the successful tenderer’s prices being subject to the exchange rate, the successful tenderer will be required to obtain exchange rate cover on the Municipality’s behalf in order to protect the Municipality against exchange rate variations as and when orders are placed.

11 The tenderer may submit a comprehensive company profile, for example the founding company statements, as well as a detailed exposition of previous work done. If not submitted the Municipality can request the tenderer to provide these documents within a reasonable period.

12 If items are not offered for a line must be drawn through the space in pen 2/…

REF NO: Q72-2015/16 - 2 - FORM A. 1ADDITIONAL CONDITIONS OF QUOTATION (CONTD)

13 All prices and details must be legible/readable to ensure the quotation will be considered for adjudication.

14 The CoT will not conduct business with an entity which does not comply with the Codes of Good Practice on BBBEE as published from time to time by the Minister of Trade and Industry

15 Quotations must be deposited into the tender box at the location indicated below.

16 FORWARD EXCHANGE RATE COVER

In the event of price/prices being based on the exchange rate, the successful tenderer/s will be required to obtain exchange rate cover in order to protect the Municipality against exchange rate variations.Proof must be provided that forward Exchange Rate cover has been taken out within 14 days after an order has been placed.If proof that cover was taken out within 14 days after the order has been placed, is not submitted to the City of Tshwane, with the invoice, the contract price adjustment will not be accepted and the contract may be cancelled.

17 EXECUTION OF ORDERS

Tenderers are reminded that orders placed against accepted quotations are to be executed in strict accordance with the accepted specification and within the quoted delivery period.In this regard, the attention of tenderers in drawn in particular to Clause 21 of the General Condition of Contract.

18 INFORMATION PERTAINING TO PRICES

All prices must be quoted in South African currency (SA rand)

19 OCCUPATIONAL HEALTH AND SAFETY

The successful tenderer will be required to comply with the requirements of the Occupational Health and Safety Act, Act 85 of 1993 and regulations as amended.Further information in this regard may be obtained from the Deputy Manager, Mr D B Finaughty at Occupational Health and Safety, @ telephone number (012) 358 4028.

20. PREFERENCE POINTS CLAIMED

The attention of tenderers is directed to the provisions of the Preferential Procurement Policy Framework Act, 2000 (Act no. 5 of 2000), as published in Government Gazette No. 22549 dated 10 August 2001, in terms of which provision is made for this, as attached to this quotation.

21. COPYRIGHT/PATENT RIGHTS

Copyright in any document produced, and the patent rights or ownership in any plant, machinery, thing, system or process designed, by a consultant/trainer in the course of the consultancy service is vested in the Municipality.

3/…


22. VENDOR REGISTRATION

Prospective tenderers are required to register as suppliers / service providers on the City of Tshwane’s vendor register prior to tendering. The tenderer is required to record the vendor number in the space provided on the cover page of this quotation document.NB. Should a prospective tenderer not being registered as supplier / service provider it is required that the relevant registration documentation to register as supplier / service provider reach the offices of the Supply Chain Management at the C. de Wet building, 175 E’skia Mphahlele Drive no later than the closing date of the Quotation.

23 The Municipality’s General Conditions of Contract will be applicable to this quotation. This document is available on request or is also available on the Municipality’s website, www.tshwane.gov.za.

24 The municipality reserves the right prior to the award of the quotation, to cancel and re-issue the quotation.

25 A valid Tax Clearance Certificate should be submitted with this tender document. In cases where the tenderer has not submitted the Tax Clearance Certificate, the Municipality reserves the right to at any time after the closure of the tender, but before the award of the tender, confirm from its vendor database of the validity of the tax certificate provided it has a valid tax clearance certificate in its possession, if not, the municipality will request the tenderer to provide the valid Tax Clearance Certificate within 7 (seven) days from date of notification.Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who has failed to submit a Valid Tax Clearance Certificate from the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS.Each party to a consortium / joint venture should submit a separate tax clearance certificate.

26 Prices must include delivery charges.

27 Firm must provide labour for off loading/delivering.

28 Quotations will be received until @ 10:00, must be enclosed in separate sealed envelopes, bearing the closing time and due date, and must be endorsed:

“ QUOTATION FOR THE SUPPLY, DELIVERY AND OFFLOADING OF FLOWER ARRANGEMENTS: AS AND WHEN REQUIRED FOR A PERIOD OF 1 YEAR (Q-2015/16)" and be addressed to:

The Executive Director:Supply Chain Management Procurement Advice Centre, (TENDER BOX)C. De Wet Centre175 E’skia Mphahlele DrivePRETORIA WEST0183

Quotations will be opened at the latter address at the time indicated.

REF NO: Q72-2015/16 FORM B



FORM OF QUOTATION AND FORM OF ACCEPTANCE

N.B:(a) Quotations will not be considered unless this form is completed in every particular and signed.(b) Quotation documents must be completed in ink and prices must not include VAT.(c) Prices must include delivery charges.(d) The tenderer must provide labour for off loading/delivering.(e) The official briefing session is compulsory and must be attended by the tenderers. (Quotations

not complying in this regard will not be considered.)(f) It is of utmost importance that the time set for the official briefing session is strictly

adhered to as no late arrivals can/ will be allowed.

Director: AcquisitionsPRETORIA WEST

Sir,I/We the undersigned, having examined the specification, hereby offer to supply and deliver the items in accordance therewith, at the following price:

SUMMARY OF PRICES

Item Description Price each (Excluding VAT)1. Posy round - medium

2 Posy round - large

3 Bouquet arrangement table - medium

4 Bouquet arrangement table - large

5 Bouquet arrangement coffin

6 Bouquet arrangement laurel wreath

7 Bouquet arrangement line - medium

8 Bouquet arrangement line- large

9 Bouquet arrangement mass

10 BOUQUET BASKET FRUIT

11 BOUQUET BASKET BILTONG

12 Bouquet card blank

Total amount for 1 of each item (Excluding VAT)

VENDOR NUMBER ………………………………………

Receipt number ……………………………

Is the firm VAT registered? (YES/NO) ............................................................................................

(VAT NUMBER) ...............................................................................................................................

A valid Tax Clearance Certificate should be submitted with this tender document. In cases where the tenderer has not submitted the Tax Clearance Certificate, the Municipality reserves the right to at any time after the closure of the tender, but before the award of the tender, confirm from its vendor database of the validity of the tax certificate provided it has a valid tax clearance certificate in its possession, if not, the municipality will request the tenderer to provide the valid Tax Clearance Certificate within 7 (seven) days from date of notification.Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who has failed to submit a Valid Tax Clearance Certificate from the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS.Each party to a consortium / joint venture should submit a separate tax clearance certificate.

SIGNATURE OF TENDERER: .............................................

ADDITIONAL CONDITIONS OF QUOTATION:

1 QUOTATION documents must be completed in ink, and prices must not include VAT.

2 Official orders will be placed and if invoices and escalation documentation is received timeously, payment inclusive of all charges will be made in accordance with Clause 16 of the General Conditions of Contract.

3 The lowest or any quotation will not necessarily be accepted, and the City of Tshwane reserves the right to accept the whole or any portion of a quotation.

4 Quotations are to remain open for acceptance for a period of thirty (30) days from the date on which they are to be lodged and may be accepted at any time during the said period of thirty (30) days.

5 Tenderers are requested to furnish the full registered name of the tendering company/supplier on the Form of Quotation and Form of Acceptance, Form B.

6 Tenderers are also required to sign each page of the Form of Quotation and Form of Acceptance, Form B, in the space provided at the bottom of each page.

7 In the event of a mistake having been made on the price schedule it shall be crossed out in ink and be accompanied by an initial at each and every price alteration.Corrections in terms of price may not be made by means of a correction fluid such as Tipp-Ex or a similar product.If correction fluid has been used on any specific item price, such item will not be considered. No correction fluid may be used in a Bill of Quantities where prices are calculated to arrive at a total amount. If correction fluid has been used the quotation as a whole will not be considered.The Municipality will reject the quotation if corrections are not made in accordance with the above.

8 No price increases will be considered in the event of payments made against invoiced prices.

9 Any orders placed within the contract period, will be paid according to the price applicable at the date of order.

10 In the event of the successful tenderer’s prices being subject to the exchange rate, the successful

tenderer will be required to obtain exchange rate cover on the Municipality’s behalf in order to protect the Municipality against exchange rate variations as and when orders are placed.

11 The tenderer may submit a comprehensive company profile, for example the founding company statements, as well as a detailed exposition of previous work done. If not submitted the Municipality can request the tenderer to provide these documents within a reasonable period.

12 If items are not offered for a line must be drawn through the space in pen 2/…

REF NO: Q72-2015/16 2 - FORM A. 1ADDITIONAL CONDITIONS OF QUOTATION (CONTD)

13 All prices and details must be legible/readable to ensure the quotation will be considered for adjudication.

14 The CoT will not conduct business with an entity which does not comply with the Codes of Good Practice on BBBEE as published from time to time by the Minister of Trade and Industry

15 Quotations must be deposited into the tender box at the location indicated below.

16 FORWARD EXCHANGE RATE COVER

In the event of price/prices being based on the exchange rate, the successful tenderer/s will be required to obtain exchange rate cover in order to protect the Municipality against exchange rate variations.Proof must be provided that forward Exchange Rate cover has been taken out within 14 days after an order has been placed.If proof that cover was taken out within 14 days after the order has been placed, is not submitted to the City of Tshwane, with the invoice, the contract price adjustment will not be accepted and the contract may be cancelled.

17 EXECUTION OF ORDERS

Tenderers are reminded that orders placed against accepted quotations are to be executed in strict accordance with the accepted specification and within the quoted delivery period.In this regard, the attention of tenderers in drawn in particular to Clause 21 of the General Condition of Contract.

18 INFORMATION PERTAINING TO PRICES

All prices must be quoted in South African currency (SA rand)

20 OCCUPATIONAL HEALTH AND SAFETY

The successful tenderer will be required to comply with the requirements of the Occupational Health and Safety Act, Act 85 of 1993 and regulations as amended.Further information in this regard may be obtained from the Deputy Manager, Mr D B Finaughty at Occupational Health and Safety, @ telephone number (012) 358 4028.

20. PREFERENCE POINTS CLAIMED

The attention of tenderers is directed to the provisions of the Preferential Procurement Policy Framework Act, 2000 (Act no. 5 of 2000), as published in Government Gazette No. 22549 dated 10 August 2001, in terms of which provision is made for this, as attached to this quotation.

21. COPYRIGHT/PATENT RIGHTS

Copyright in any document produced, and the patent rights or ownership in any plant, machinery, thing, system or process designed, by a consultant/trainer in the course of the consultancy service is vested in the Municipality.

3/…


22. VENDOR REGISTRATION

Prospective tenderers are required to register as suppliers / service providers on the City of Tshwane’s vendor register prior to tendering. The tenderer is required to record the vendor number in the space provided on the cover page of this quotation document.NB. Should a prospective tenderer not being registered as supplier / service provider it is required that the relevant registration documentation to register as supplier / service provider reach the offices of the Supply Chain Management at the C. de Wet building, 175 E’skia Mphahlele Drive no later than the closing date of the Quotation.

23 The Municipality’s General Conditions of Contract will be applicable to this quotation. This document is available on request or is also available on the Municipality’s website, www.tshwane.gov.za.

24 The municipality reserves the right prior to the award of the quotation, to cancel and re-issue the quotation.

25 A valid Tax Clearance Certificate should be submitted with this tender document. In cases where the tenderer has not submitted the Tax Clearance Certificate, the Municipality reserves the right to at any time after the closure of the tender, but before the award of the tender, confirm from its vendor database of the validity of the tax certificate provided it has a valid tax clearance certificate in its possession, if not, the municipality will request the tenderer to provide the valid Tax Clearance Certificate within 7 (seven) days from date of notification.Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who has failed to submit a Valid Tax Clearance Certificate from the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS.Each party to a consortium / joint venture should submit a separate tax clearance certificate.

26 Prices must include delivery charges.

27 Firm must provide labour for off-loading/delivering.

28 Quotations will be received until @ 10:00, must be enclosed in separate sealed envelopes, bearing the closing time and due date, and must be endorsed:

“ ” (/)" and be addressed to:

The Executive Director:Supply Chain Management Procurement Advice Centre, (TENDER BOX)C. De Wet Centre175 E’skia Mphahlele DrivePRETORIA WEST0183

Quotations will be opened at the latter address at the time indicated.

FORM B


FORM OF QUOTATION AND FORM OF ACCEPTANCE

N.B:(a) Quotations will not be considered unless this form is completed in every particular and signed.(b) Quotation documents must be completed in ink and prices must not include VAT.(c) Prices must include delivery charges.(d) The tenderer must provide labour for off-loading/delivering.(e) The official briefing session is compulsory and must be attended by the tenderers. (Quotations

not complying in this regard will not be considered.)(g) It is of utmost importance that the time set for the official briefing session is strictly

adhered to as no late arrivals can/ will be allowed.

Director: AcquisitionsPRETORIA WEST

Sir,I/We the undersigned, having examined the specification, hereby offer to supply and deliver the items in accordance therewith, at the following price:

VENDOR NUMBER ………………………………………

Receipt number ……………………………

Is the firm VAT registered? (YES/NO) ............................................................................................

(VAT NUMBER) ...............................................................................................................................

A valid Tax Clearance Certificate should be submitted with this tender document. In cases where the tenderer has not submitted the Tax Clearance Certificate, the Municipality reserves the right to at any time after the closure of the tender, but before the award of the tender, confirm from its vendor database of the validity of the tax certificate provided it has a valid tax clearance certificate in its possession, if not, the municipality will request the tenderer to provide the valid Tax Clearance Certificate within 7 (seven) days from date of notification.Bidders should note, that in accordance with legislation, no contract may be awarded to a/an person/entity who has failed to submit a Valid Tax Clearance Certificate from the South African Revenue Service (SARS), certifying that the taxes of that person/entity are in order, or that suitable arrangements have been made with SARS.Each party to a consortium / joint venture should submit a separate tax clearance certificate.

SIGNATURE OF TENDERER: .............................................2/...

REF NO: Q73-2015/16 - 2 - FORM B

FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd)

Will the validity period of the quotation remain firm for a period of 30 days? (YES/NO) …………If not:State the validity period ......................................................

Is/Are the price/s tendered subject to the 2,5% settlement discount (YES/NO) ………………

In the event of a mistake having been made on the price schedule it shall be crossed out in ink and be accompanied by an initial at each and every price alteration.Corrections in terms of price may not be made by means of a correction fluid such as Tipp-Ex or a similar product.If correction fluid has been used on any specific item price, such item will not be considered. No correction fluid may be used in a Bill of Quantities where prices are calculated to arrive at a total amount. If correction fluid has been used the tender as a whole will not be considered.The Municipality will reject the bid if corrections are not made in accordance with the above.

Is/Are the tender price firm until completion of order/work? (YES/NO) ...............................................

If not:

(a) Submit the cost factors which will be taken into account in the event of price increase/decrease, as well as the compilation of the tender price/s, i.e. cost price, transport cost, margin of profit, etc (clause of the Specification and Additional Conditions of Tender, Form A, refers)

% INDEX FIGURE AND BASE DATE (EG. SEIFSA TABLE E1 JUNE 1992)

Material

Labour

Transport

Profit

OTHER

1

2

3

TOTAL 100

NB. If prices are variable due to fluctuation in the exchange rate, the acceptance of any order will be subject to forward cover taken out by yourselves.

SIGNATURE OF TENDERER:…………………………………….. 3/...

REF NO: Q72-2015/16 - 3 - FORM B

FORM OF QUOTATION AND FORM OF ACCEPTANCE (contd)

SIGNATURE OF PERSON/S AUTHORISED TO I.D. NUMBERS:SIGN QUOTATIONS:

1. ............................................................................ 1. ..............................................................

2. ........................................................................... 2. ..............................................................

CAPACITY OF SIGNATORY/IES:

1. ........................................................................................

2. ........................................................................................

DATED THIS ............................................... DAY OF .................................................................2015

REGISTERED NAME OF TENDERING COMPANY/SUPPLIER: - (IN BLOCK LETTERS)

................................................................................................................................................................

ADDRESS: ........................................................................

.............................................................................................

.............................................................................................

TELEPHONE NUMBER: ..................................................

FAX NUMBER: .................................................................

AS WITNESSES:

1. ...................................................................... ...................................................................(NAME & SURNAME IN BLOCK LETTERS)

2. ..................................................................... ......................................................................(NAME & SURNAME IN BLOCK LETTERS)

REF NO: Q72-2015/16 FORM B. 1


STATEMENT OF AUTHORISATION

IF THE TENDERER IS A COMPANY, CO-OPERATION OR FIRM, STATE ON WHAT AUTHORITY THE UNDERSIGNED HAS THE AUTHORIZATION TO SIGN THE TENDER DOCUMENTS, FOR EXAMPLE: COMPANY’S RESOLUTION OR PROCURATION OR STATUTES OF PARTNERSHIP, ETC..

I/We the undersigned is/are authorized to enter into this contract on behalf of

.........................................................................................................................................................

.........................................................................................................................................................

........................................................................................................................................................

by authority of ........................................................................................................

dated ..................................... a certified copy of which may be attached to this tender.

SIGNATURE:

1. ............................................................. ID NO .................................................

2. .............................................................. ID NO .................................................

AS WITNESSES:

1. ............................................................. ID NO .................................................

2. .............................................................. ID NO .................................................

DATE: ..................................................................

NB: PROOF IS REQUIRED THAT THE COMPANY HAS BEEN REGISTERED AND DOES IN FACT EXIST, AND THAT THE PERSONS WHO HAVE SIGNED THE TENDER DOCUMENT HAVE INDEED BEEN SO AUTHORIZED

REF NO: Q72-2015/16 FORM B. 2


DECLARATION OF INVOLVEMENT:

A “In the service of the state” means to be –(a) a member of –

(i) any municipal council; (ii) any provincial legislature; or (iii) the National Assembly or the National Council of Provinces;

(b) a member of the board of directors of any municipal entity;(c) an official of any municipality or municipal entity; (d)an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

(e) a member of the accounting authority of any national or provincial public entity; or(f) an employee of Parliament or a provincial legislature;

B Prohibition on awards to persons in the service of the state The accounting officer must ensure that irrespective of the procurement process followed, no award may be given to a person –(a) who is in the service of the state; or(b)if that person is not a natural person, of which any director, manager, principal shareholder or

stakeholder is a person in the service of the state; or(c) a person who is an advisor or consultant contracted with the municipality or municipal

entity.

C Awards to close family members of persons in the service of the state The notes to the annual financial statements must disclose particulars of any award of more than R2000 to a person who is a spouse, child or parent of a person in the service of the state, or has been in the service of the state in the previous twelve months, including –(a) the name of that person;(b) the capacity in which that person is in the service of the state; and(c) the amount of the award.

In order to give effect to the above, the following questionnaire must be completed and submitted with every tender:

(i) Is the employer/owner of the tenderer in the service of the state

YES / NO (INDICATE)

If so, state particulars: ……..………………………………………………

…………………………………………………………………………………

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(ii) If the provider is not a natural person, whether any of its directors, managers, principal shareholders or stakeholder is in the service of the state, or has been in the service of the state in the previous twelve months;

YES / NO (INDICATE)

If so, state particulars: ………………………………………………………

…………………………………………………………………………………

…………………………………………………………………………………

(iii) whether a spouse, child or parent of the provider or of a director, manager, shareholder or stakeholder referred to in subparagraph (ii) is in the service of the state, or has been in the service of the state in the previous twelve months,

YES / NO (INDICATE)


…………………………………………………………………………………

…………………………………………………………………………………

(iv) Is an employer / owner of the tenderer a person who is an advisor or consultant contracted with the municipality or municipal entity?:

YES / NO (INDICATE)


…………………………………………………………………………………

…………………………………………………………………………………

D Is the tenderer or any of the members in the tendering entity involved in another entity tendering for this particular tender?

YES / NO (INDICATE)

If so, state particulars: ……………………………………………………………….

…………………………………………………………………………………………..

I / We declare that the abovementioned information is true and correct.

Dated this ……………………day of …………………………………….2015

________________________ __________________Signature Date

______________________________________________________________________Name and capacity

REF NO: Q72-2015/16 FORM B. 3


DECLARATION OF TENDERER PAST SUPPLY CHAINMANAGEMENT PRACTICES

1. This Municipal Tender Document must form part of all tenders invited.

2. It serves as a declaration to be used by Municipalities and Municipal entities in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3. The tender of any tenderer may be rejected if that tenderer, or any of its directors have:

a. abused the Municipality's / Municipal entity's supply chain management system or committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;c. willfully neglected, reneged on or failed to comply with any government, Municipal or other

public sector contract during the past five years; ord. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No 12 of 2004).

4. In order to give effect to the above, the following questionnaire must be completed and submitted with the tender:

Item Question Yes No

4.1

Is the tenderer any of its directors listed on the National Treasury's database as a company or persons prohibited from doing business with the public sector?(Companies for persons who are listed on this database were informed in writing of this restriction by the National Treasury after the audi alteram partem rule was applied).

Yes□

No□

4.1.1

If so, furnish particulars:

4.2

Is the tenderer or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?(To access this Register enter the National Treasury's website, www.treasury.gov.za , click on the icon "Register for Tender Defaulters" or submit your written request for a hard copy of the Register to facsimile number (012)3265445)

Yes□

No□

4.2.1If so, furnish particulars:

4.3Was the tenderer or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes□

No□

4.3.1


2/…-2-

4.4

Does the tenderer or any of its directors owe any Municipal rates and taxes or Municipal charges to the Municipality / Municipal entity, or to any other Municipality / Municipal entity, that is in arrears for more than three months?

Yes□

No□

4.4.1


4.5

Was any contract between the tenderer and the Municipality / Municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or to comply with the contract?

Yes□

No□

4.5.1


CERTIFICATION

I, THE UNDERSIGNED (FULL NAME) ………………………………………… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM TO BE TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

……………………………………… ……………………………………...SIGNATURE DATE

……………………………………… ……………………………………...POSITION NAME OF TENDERER

ANNEXURE D

CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Municipal Bidding Document (MBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a per se prohibition meaning that it cannot be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for the combating of abuse of the supply chain management system, and must enable the accounting officer, among others, to:a. take all reasonable steps to prevent such abuse;b. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain management system of the municipality or municipal entity or has committed any improper conduct in relation to such system; andc. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD) must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

CERTIFICATE OF INDEPENDENT BID DETERMINATIONI, the undersigned, in submitting the accompanying bid:________________________________________________________________(Bid Number and Description)in response to the invitation for the bid made by:________________________________________________________________ (Name of Municipality / Municipal Entity)do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:___________________________________________that:(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder

2/…

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6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;(b) geographical area where product or service will be rendered (market allocation)(c) methods, factors or formulas used to calculate prices;(d) the intention or decision to submit or not to submit, a bid;(e) the submission of a bid which does not meet the specifications and conditions of the bid; or(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No. 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No. 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………Signature Date

…………………………………………………. …………………………………Position Name of Bidder

ARTICLE OF AGREEMENT IN TERMS OF SECTION 37(2) OF THE OCCUPATIONAL SAFETY ACT, 1993 BETWEEN

The CITY OF TSHWANE (Hereinafter referred to as the “EMPLOYER”)

AND........................................................................................................................................................................................................................................................................................

Herein represented by ......................................... in his/her capacity as ..........................

duly authorised by virtue of a resolution dated ........................... , Attached hereto

Annexure A, of the said ......................................... (herein after referred to as the

“CONTRACTOR”)

WHEREAS the CONTRACTOR is the mandatory of the EMPLOYER as contemplated in an agreement in respect of ...........................................................................................

........................................................................................................................................

.................................................................................Contract number...............................

AND WHEREAS section 37 of the Occupational Health and Safety act, 1993 (Act 85 of 1993, hereinafter referred to as the “ACT”), imposes certain powers and duties upon the EMPLOYER.

AND WHEREAS the parties have agreed to enter into an agreement in terms of section 37(2) of the ACT.

NOW THEREFORE the parties agree as follows:

(a) The CONTRACTOR undertakes to acquaint the appropriate officials and employees of the CONTRACTOR with all relevant provisions of the ACT and the regulations promulgated in terms thereof.

(b) The CONTRACTOR undertakes that all relevant duties, obligations and prohibitions imposed in terms of the ACT and Regulations will be fully complied with. Provided that should the EMPLOYER prescribe certain arrangements and procedures, that same shall be observed and adhered to by the CONTRACTOR, his officials and employees. The CONTRACTOR shall bear the onus of acquainting himself/herself/itself with such arrangements and procedures.

(c) The CONTRACTOR hereby accepts sole liability for such due compliance with the relevant duties, obligations, prohibitions, arrangements and procedure, if any, imposed by the ACT and Regulations and the EMPLOYER expressly absolves the EMPLOYER from itself being obliged to comply with any of the aforesaid duties, obligations, prohibitions, arrangements and procedure as the case may be.

2/...

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(d) The CONTRACTOR agrees that any duly authorised officials of the EMPLOYER shall be entitled, although not obliged, to take such steps as may be necessary to ensure that the CONTRACTOR has complied with the undertakings as more fully set out in paragraphs 1 and 2 above, which steps may include, but shall not be limited to, the right to inspect any appropriate site or premises occupied by the CONTRACTOR, or to inspect any appropriate records held by the CONTRACTOR or to take such steps it may deem necessary to remedy the default of the CONTRACTOR at the cost of the CONTRACTOR.

(e) The CONTRACTOR shall be obliged to report forthwith to the EMPLOYER any investigations, complaint or criminal charge which may arise as a consequence of the provisions of the ACT and Regulations, pursuant to work performed in terms of this agreement, and shall, on written demand, provide full details in writing of such an investigation, complaint or criminal charge as the case may be.

Thus signed at PRETORIA for and on behalf of the EMPLOYER on this the

................................. day of ....................................................2015

AS WITNESSES:

1. .......................................................

2. ......................................................

SIGNATURE ...............................................................

NAME AND SURNAME...........................................

CAPACITY.......................…………………...................

Thus signed at PRETORIA for and on the behalf of the CONTRACTOR on this the

............................................ day of.............................................................2015

AS WITNESSES:1. ....................................................

2. ....................................................

SIGNATURE ............................................................

NAME AND SURNAME.........................................…

CAPACITY.............................................………………… 3/…

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MINIMUM OCCUPATIONAL HEALTH & SAFETY REQUIREMENTS

I ………………………………….. in my capacity as …………………………….. representing ………………………………………. (contractor) hereby agree in terms of Section 37(2) of the Occupational Health and Safety Act 1993 (Act 85 of 1993) that I am an employer in own right and hereby take upon myself the duty to ensure that myself and my employees will adhere to the requirements as set out below and all other requirements as set out in the Occupational Health and Safety Act 1993 and its regulations.

1. INTRODUCTION

1.1 The Municipality requires a high standard of safe work performance from all employees and expects that the standard be maintained by the contractor within the Municipality’s jurisdictional area or on its premises.

1.2 Irrespective of human considerations, the maintaining of these health and safety rules shall be the execution of the prescribed legal requirements. These rules are not to hinder the contractor in rendering services or indemnify the contractor from any legal responsibility to ensure healthy and safe work circumstances.

1.3 The Municipality shall assist the contractor in any practical considerations to accommodate the healthy and safe execution of work and therefore require co-operation in the execution of these safety rules

2. LOCK OUT PROCEDURE

2.1 When power or air driven machines or equipment, electrical apparatus or pipe lines are examined, repaired, adjusted, cleaned, lubricated or serviced in any other way than normal servicing, then all isolating switches, -levers, valves or appliances must be put in the “off” or “closed” position and locked.

2.2 Should more than one team work on a machine, then each person in control of a team, must put a separate lock on the switch, lever, valve or appliance.

3. CRANES, VEHICLES AND HOISTING

For each crane or hoisting equipment used, the contractor must submit a valid and recent test certificate or other form of the last examination of the machine or equipment, to the Municipality.

Only trained personnel with written permission and where determined by Law, with a valid driver’s license, may be allowed to operate any electrical diesel or petrol driver overhead crane, hydraulic or electrical hoisting equipment, self driven forklift, tractor or any other crane or vehicle. No employee of the contractor may perform any overhead work or work on an overhead crane or hoisting equipment or work near cranes or crane rail, before:

An agreement was concluded with the Municipality. Approval has been obtained from the Municipality to perform the work. All applicable danger – and warning symbolic signs are put into position, or

exemption, if applied for, is in operation

4. MACHINE VALANCES, PROTECTION AND FENCING

No machine valances, protection or fencing may be removed from machines, manholes, etc without the written permission of Municipality if applicable exemption procedures were not appropriated.

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5. SCAFFOLD, LADDERS, TOOLS AND EQUIPMENT

5.1 No equipment or appliance belonging to Municipality may be used without written permission from the Municipality.

5.2 Unless prior arranged, contractors must bring sufficient tools and equipment to the site to finish the contract, including offices and storerooms. The mentioned equipment remains the responsibility of the contractor with respect to loss, damage and theft.

6. EXCAVATIONS

6.1 Before any excavations commence, the contractor must obtain information with regard to all existing services. The Municipality does not guarantee the accurateness of the information supplied.

6.2 All excavations and obstructions in floor, tar and dirt surfaces must be fenced effectively and safeguarded between sundown and sunup with a sufficient amount of red/yellow warning lights and symbolic signs.

6.3 The surrounding area must be kept clean, safe and tidy during excavation. Excess material may not obstruct unnecessarily

6.4 If any property is in danger during excavation, it must be supported and the proposed support work must be submitted to the Department of Labour (OHS) and Municipality for approval.

6.5 Written permission must be obtained from Municipality to grant admittance to restricted areas as well as areas where dangerous or poisonous gases are present

6.6 That all excavations be done in accordance with the stipulations of the Occupational Health and Safety Act

7. FIRST AID

7.1 The contractor must provide and maintain a first aid box equipped according to legal requirement where more than (5) five persons are employed. The first aid box must be in the care of a person with a competency certificate from one of the following organizations

SA Red Cross Association St Johns Ambulance SA First Aid League; or A person or organization approved by the Chief inspector for this purpose

7.2 A visible notice must be put up on any work premises with the name of the person responsible for first aid. In an emergency the Municipality’s Ambulance / Fire Department or emergency services may be contacted at (012) 310 6200.

8. FLAMMABLE LIQUIDS

The contractor shall be held responsible for the necessary precautionary fire prevention measures. No smoking signs must be put up where applicable. The contractor’s employees must be informed of Municipality’s fire prevention measures and evacuation procedures.

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9. INCIDENT REPORTING

9.1 All incidents referred to in Section 24 of the Occupational Health and Safety Act and or other incidents shall be reported, by the contractor, to the Department of Labour, as well as to the Municipality and should such an incident take place outside normal working hours, on a Saturday, Sunday or Public holiday to Capital Park Power Management at tel no. 012-324 3495 or 012-339 9027 and Piet Delport Centre at 012-427 7111. The Municipality shall further be provided with a written report relating to any incident.

9.2 The Municipality will obtain an interest in the issue of any formal inquiry conducted in terms of the Occupational Health and Safety Act in any incident involving the contractor and/or his employees and/or his subcontractors.

9.3 The contractor undertakes to report to the Municipality anything deemed to be unhealthy and/or unsafe and that he undertakes to verse his employees and/or subcontractors in this regard

9.4 The contractor undertakes to immediately report all injuries on duty sustained by the employees of the contractor to the Municipal Contract manager.

10. LIAISON AND SUPERVISION

10.1 The contractor hereby undertakes to report on a regular basis, not exceeding a period of one (I) week in the instances of long term contracts, to the Municipal Contract Manager regarding any hazards or incidents that may be identified or encountered during the performance of the principal contract.

11. SERVICE INTERRUPTION

11.1Should any work done by the contractor cause a possible interruption, written permission must be obtained from the Municipality, before such work commences. The contractor may not switch on or off any service without written permission from the Municipality.

12. LIQUOR, DRUGS, DANGEROUS WEAPONS AND FIREARMS

12.1The contractor shall ensure that he and his employees comply with the official policy of the Municipality at all times.

13. GENERAL CONDITION

Notwithstanding anything to the contrary in this agreement, it is hereby specifically determined that the Contractor shall have acquainted himself and be conversant with the contents of all statutory provisions applicable to the health and safety of workers and other persons on the site including the execution of the work, and in particular the conditions contained in the Occupational Health and Safety Act, 1993 (Act 85/1993), and the regulations promulgated in terms thereof, and shall comply therewith meticulously and in all aspects and/or take care that it is complied with

14. CONTRACTOR IDENTIFICATION BOARD

14.1 The contractor shall provide on any work premises a temporary identification board at all worksites containing the following information:

Company name On behalf of which division/department the work is being done The contact number and name of the person representing the contractor The contact number and name of the person representing Municipality

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14.2 The specifications of the identification board shall be as follows:

Size: 900mm x 900mm Material: The board must be constructed of aluminum or similar strength material. Letter size: Letters must be at least 70mm in height.

14.3 The identification board must be displayed in a conspicuous manner at the worksite of the contractor for the duration of the work performed

Signed at ……………………..…….. on this date the…… ……day of…………………….2015.

Signature: ……………………....................

Date: …………………..

MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT

REGULATIONS 2011

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R1 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to not exceed R1 000 000 (all applicable taxes included) and therefore the 80/20 system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

1.3.1.1 PRICE 80

1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION 20

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

2.1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

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2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

2.6 “comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less .

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

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3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts;.

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids have scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Ps=80(1− Pt−PminPmin )

orPs=90(1−Pt−Pmin

Pmin )Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid4/…

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5. Points awarded for B-BBEE Status Level of Contribution

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points (90/10 system)

Number of points(80/20 system)

1 10 20

2 9 18

3 8 16

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates.

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

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5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1

7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING

8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable) 8.1.1 If yes, indicate:

(i) what percentage of the contract will be subcontracted? ............……………….…%(ii) the name of the sub-contractor? …………………………………………………………..(iii) the B-BBEE status level of the sub-contractor? …………………………..(iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

9 DECLARATION WITH REGARD TO COMPANY/FIRM

9.1 Name of firm :....................................................................................

9.2 VAT registration number :....................................................................................9.3 Company registration number …………………………………………………………………….

:9.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium One person business/sole propriety Close corporation Company (Pty) Limited

[TICK APPLICABLE BOX]

9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………............................................................................................................................……………….....................................................................................................................……………........................................................................................................................

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9.6 COMPANY CLASSIFICATION

Manufacturer Supplier Professional service provider Other service providers, e.g. transporter, etc.

[TICK APPLICABLE BOX]

9.7 MUNICIPAL INFORMATION

Municipality where business is situated …………………………………………………..Registered Account Number …………………………….Stand Number ……………………………………………….

9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS?

……………………………………

9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution7/…

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WITNESSES:

1. ………………………………………

……………………………………SIGNATURE(S)OF BIDDER(S)

2. ………………………………………

DATE: ………………………………..

ADDRESS: ………………………………………………………..………………..

………………………………………………………………………….

………………………………………………………………………….

……………………………………………….…………………………

MBD 6.2

DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS

This Municipal Bidding Document (MBD) must form part of all bids invited. It contains general information and serves as a declaration form for local content (local production and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions, Directives applicable in respect of Local Content as prescribed in the Preferential Procurement Regulations, 2011 and the South African Bureau of Standards (SABS) approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local Content together with the Local Content Declaration Templates [Annex C (Local Content Declaration: Summary Schedule), D (Imported Content Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

1. General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the promotion of local production and content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of bids local production and content is of critical importance, such bids must be advertised with the specific bidding condition that only locally produced goods, services or works or locally manufactured goods, with a stipulated minimum threshold for local production and content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding process may be followed, where the first stage involves a minimum threshold for local production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in such a manner that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the SABS approved technical specification number SATS 1286: 2011 as follows:

LC = [1- x / y] *100

Wherex is the imported content in Randy is the bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by the South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as required in paragraph 4.1 below.

The SABS approved technical specification number SATS 1286:2011 is accessible on http://www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6. A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary Schedule) are not submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited and certified as correct.

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2. Definitions

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and Industry in line with national development and industrial policies for local production, where only locally produced services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and content;

2.5. “duly sign”means a Declaration Certificate for Local Content that has been signed by the Chief Financial Officer or other legally responsible person nominated in writing by the Chief Executive, or senior member / person with management responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of components, parts or materials which have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the costs abroad (this includes labour and intellectual property costs), plus freight and other direct importation costs, such as landing costs, dock duties, import duty, sales duty or other similar tax or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported content, provided that local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing another person to support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to Annex A of SATS 1286:2011) for this bid is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%3/…

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4. Does any portion of the services, works or goods offered have any imported content?(Tick applicable box)

YES NO

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by the SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za.

Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS 1286:2011):

Currency Rates of exchangeUS DollarPound SterlingEuroYenOther

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

5. Were the Local Content Declaration Templates (Annex C, D and E) audited and certified as correct?(Tick applicable box)

YES NO

6. If yes, provide the following particulars:(a) Full name of auditor: ………………………………………………………(b) Practice number: ………………………………………………………………………..(c) Telephone and cell number: ……………………………………………………………….(d) Email address: ………………………………………………………………………..

(Documentary proof regarding the declaration will, when required, be submitted to the satisfaction of the Accounting Officer / Accounting Authority)

7. Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum threshold for local content the dti must be informed accordingly in order for the dti to verify and in consultation with the Accounting Officer / Accounting Authority provide directives in this regard.

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LOCAL CONTENT DECLARATION(REFER TO ANNEX B OF SATS 1286:2011)

LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY (CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL)

IN RESPECT OF BID NO. .................................................................................

ISSUED BY: (Procurement Authority / Name of Municipality / Municipal Entity): .........................................................................................................................

NB

1 The obligation to complete, duly sign and submit this declaration cannot be transferred to an external authorized representative, auditor or any other third party acting on behalf of the bidder.

2 Guidance on the Calculation of Local Content together with Local Content Declaration Templates (Annex C, D and E) is accessible on http://www.thedti.gov.za/industrial development/ip.jsp. Bidders should first complete Declaration D. After completing Declaration D, bidders should complete Declaration E and then consolidate the information on Declaration C. Declaration C should be submitted with the bid documentation at the closing date and time of the bid in order to substantiate the declaration made in paragraph (c) below. Declarations D and E should be kept by the bidders for verification purposes for a period of at least 5 years. The successful bidder is required to continuously update Declarations C, D and E with the actual values for the duration of the contract.

I, the undersigned, …………………………….................................................. (full names),do hereby declare, in my capacity as ……………………………………… ………..of ...............................................................................................................(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the minimum local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c)The local content percentages (%) indicated below has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E which has been consolidated in Declaration C;

Bid price, excluding VAT (y) RImported content (x), as calculated in terms of SATS 1286:2011 RStipulated minimum threshold for local content (paragraph 3 above)Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each product contained in Declaration C shall be used instead of the table above. The local content percentages for each product has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E.

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(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to request that the local content be verified in terms of the requirements of SATS 1286:2011.

(e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in this application. I also understand that the submission of incorrect data, or data that are not verifiable as described in SATS 1286:2011, may result in the Procurement Authority / Municipal / Municipal Entity imposing any or all of the remedies as provided for in Regulation 13 of the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5 of 2000).

SIGNATURE: DATE: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

web viewcity of tshwane ref no: q72-2015/16. financial services department: closing date: 10/11/15....

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