CASEY.VIC.GOV.AU

Title: Bunjil Place Building Maintenance Officer

Classification: Band 6

Department: City Presentation

Division: City Planning and Infrastructure

Reports to: Team Leader Building Management

Enquiries: Steven DeWit, Team Leader Building Management, Tel 9705 5200

1. Position Purpose » Ensure that Bunjil Place and Council’s buildings, plant, equipment and services are

maintained and managed in an efficient, safe, clean and operational condition in accordance with the prescribed system and set of standards.

» Contribute to a proactive and responsive building maintenance service.

2. Key Responsibility Areas » Provide a proactive building maintenance service where all maintenance and operational

issues requiring repair, and replacement or refurbishment, are programmed for completion in an appropriate time frame.

» Engage, administer, supervise and audit building maintenance contractors in a professional manner to complete approved building, minor capital works, plant and equipment maintenance tasks, including the processing of claims for payment where authorized.

» Develop and achieve exceptional service levels and standards for the maintenance and operation of Bunjil Place and other Council buildings where requested, including plant and equipment, considering energy use and conservation.

» Provide general building assessments of Bunjil Place and other Council buildings where requested, including plant and equipment, to enable forward planning, programming and maintenance strategies and schedules.

» Monitor performance against objectives and manage project risks and issues.

» Consistently deliver projects on time, on budget and to the agreed standard.

» Through leadership and example promote Casey’s trademark behaviours: show respect, take responsibility, listen and respond, be positive, think things through.

Position Description

Last updated: 21 April 2017

3. Occupational Health & Safety Responsibilities» Take reasonable care for the health and safety of yourself and others in the workplace.

» Ensure hazards, incidents, near misses and injuries are reported immediately.

» Support activities taken by the organisation to comply with OH&S legislation.

» Ensure only authorised, adequately trained staff undertake assigned tasks.

» Develop new work procedures, as required, in consultation with relevant persons.

» Provide appropriate facilities for safe storage, handling and transport of work-related materials and equipment.

» Actively participate in the planning and execution of Return to Work plans for employees.

4. Accountability and Extent of Authority » The position may manage resources and/or provide advice to or regulate clients and/or

provide input into the development of policy.

» Where prime responsibility is resource management, freedom to act is governed by clear objectives and/or budgets, with a regular reporting mechanism to ensure adherence to goals and objectives. The effect of decisions and actions taken is usually limited to the quality or cost of the programs and projects being managed.

» Where prime responsibility is to provide specialist advice to clients or to regulate clients, freedom to act is subject to regulations and policies and regular supervision. The effect on individual clients of decisions and actions may be significant but is usually subject to appeal or review by more senior employees.

» If the position is primarily involved in policy development the work is usually of an investigative and analytical nature, with freedom to act prescribed by a more senior position. The quality of the output of the position can have a significant effect on the process of policy development.

» The employee:

o may have formal input into policy development within their area of expertise and/or management

o is committed to delivering high quality outcomes for customers and stakeholders

o monitors customer and stakeholder satisfaction.

5. Judgement and Decision Making» The nature of the work is usually specialised with methods, procedures and processes

developed from theory or precedent.

» The work may involve improving and/or developing methods and techniques generally based on previous experience.

» Problem solving involves implementing solutions, evaluating effectiveness and adjusting actions as required.

» Guidance and advice are usually available.

» The employee:

o Maintains positive behaviour amongst uncertainty and stress; and

o Embraces variety, change and challenges.

6. Management Skills » Manage time, set priorities and plan and organise work to achieve objectives in the most

efficient way possible, within the resources available and within a set timetable.

» Use understanding of individuals to get the best outcomes for the person and organisation.

» Adapt behaviour to new situations, be resilient and maintain stable performance when under pressure or opposition.

» Improve processes and systems using digital tools to influence positive outcomes.

» Where the job involves management of employees, understand and be able to implement personnel practices including those related to equal employment opportunity, occupational health and safety and training and development.

7. Interpersonal Skills» Gain co-operation and assistance from clients, the public and other employees and,

where appropriate, supervise other employees.

» Communicate effectively with stakeholders when implementing new ideas.

» Liaise with counterparts in other organisations to discuss specialist matters and with other employees to resolve intra-organisational problems

8. Specialist Skills and Knowledge » Knowledge of contract management methods and systems.

» Experience in building construction and/or maintenance management,

» A sound comprehension of the prevailing industry standards and agendas.

» Sound understanding of information technology.

9. Inherent Physical Requirements » Use a computer

» Communicate clearly

» Drive a vehicle

» Move on foot over rough ground, for example building sites.

10.Qualifications and Experience o Relevant building trade, engineering qualification with some relevant work

experience

o Lesser qualifications with substantial relevant experience; or

o Substantial relevant experience commensurate with the requirements of the position.

o Driver's Licence which is valid to drive within Victoria.

11.Conditions of Employment » Conditions of employment are as per the City of Casey Enterprise Agreement, Casey’s

policies and procedures and the letter of offer.

» Hours - The position is full-time worked on a 19-day/4-weeks arrangement.

» Health Declaration - The preferred applicant is required to complete a Health Declaration

form and return it to the Occupational Health and Safety Co-ordinator (People and Culture Department) prior to commencement.

» Criminal Records Check - This position is subject to the successful applicant having a satisfactory Police Check prior to commencement at Council’s expense and then as regularly as the position requires as per Council Policy.

» Driving Licence - The incumbent must hold a Current Driver's Licence which allows them to drive within Victoria.

» Transport - Employees are expected to use Council-owned vehicles whenever practical and reasonable to do so, for work-related travel. In the event that an employee uses a privately-owned vehicle for work-related travel, Council recommends that the vehicle be comprehensively insured and the insurance company notified that the vehicle is being used for work-related travel. If an employee using a privately owned, comprehensively insured vehicle for work-related travel is involved in an accident they may be eligible for reimbursement of the insurance excess. Vehicles not comprehensively insured will not be eligible for reimbursement.

» Recreation Leave - Annual leave must be taken at times that are mutually agreeable to both employee and employer, within 12 months of it falling due.

» Sick Leave - A medical certificate may be required for any absence and must be provided for sick leave exceeding three working days or absence on the working day before or after a rostered day off, annual leave or public holiday.

» Multiskilling - The employee may be directed to carry out any duties within the limit of his/her skills, competence and training, provided that such duties do not promote a narrowing of their skill base.

» Risk Management – Employees must understand and comply with risk management policy and procedures.

» Employment Status - Prior to commencement of duties the successful applicant must provide proof of permission to work in Australia.

» Probation Period - In accordance with Federal Government legislation, a six month Probation Period applies.

12. How to Apply» Applications to be submitted through the Casey website at www.casey.vic.gov.au

(preferred), or email to applications@casey.vic.gov.au in Word format.

» Applications are dealt with in the strictest confidence. Details contained in your application will not be conveyed to any person not directly connected with processing your application without your express permission.

» Following the nominated close date, short-listed candidates will be contacted by telephone. The remaining candidates will be notified via email if their application has been unsuccessful.