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MADHYANCHAL VIDHYUT VITRAN NIGAM LTD. LUCKNOW

OFFICE OF THE SUPERINTENDING ENGINEER ELCTRICITY STORES CIRCLE,MVVNL B-21 ‘H’ ROAD, MAHANAGAR EXTN.,

LUCKNOW-226006TELEFAX NO.0522-2321152

SUPPLY OF STAY SET ( 16X1800 MM )

Tender No : ESCL/09/2011Date of opening : 16.06.2011Cost of Tender : Rs.5500.00 (Draft to be enclosed Document alongwith Part-I of the Bid)

SALE PROFORMA

1. Tender Specification No. : ESCL / 09 /2011

2. Tender Specification for : Supply of stay set ( 16x1800 mm )

3. Specification Copy No. : ……...………………………………..

4. Purchaser’s Name and Address : ……...………………………………..

……...………………………………..

……...………………………………..

5. Date of Purchase : ……...………………………………..

6. Reference of money deposited towardscost of tender specification. : ……...………………………………..

Superintending EngineerElectricity Stores Circle,

B-21-H-Road, Mahanagar Extention,Lucknow. Telefax No.0522-2321152.

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INSTRUCTIONS TO TENDERERS

1.1 PREPARATION OF TENDER

1.1.1 Before submission of the tender, the Tenderers are required to make themselves fully conversant with the Technical Specification, Drawing, Instruction to tenderers, General requirement of Specification including schedules and General conditions of Contact of Form 'B' as may be applicable so that no ambiguity arises at a later date in this respect.

1.1.2 Any inconsistency or ambiguity in the offers made by Tenderer shall be interpreted to the maximum advantage of M.V.V.N.L.. and disadvantage to the Tenderer. The Tenderer shall have no right to question the interpretation of the Purchaser in all such cases and the same shall be binding on the tenderers.

1.1.3 The tender should be prepared and submitted strictly in accordance with the instructionscontained in these specifications. The tender shall be complete in all respect. Tender mustbe submitted in the manner specified on the attached prescribed schedule and/or copiesthere of. To complete the proposal, the Tenderer must fill in the Tender form, Declaration, all schedules & datasheet, annexed with the specification, item by item in accordance with the instructions and notes supplementary thereto. The interpolations, insertions, cutting &corrections made in the tender offers should be duly initialed by the tenderer.

1.1.4 Tenderer shall supply the data required in sheets annexed with the specification by typing at

appropriate places against each item to facilities preparation of comparative statements.These sheets must be properly signed by authorised representative of the Tenderer/Manufacturer testifying the data submitted. All schedules must be duly filled in and shall beenclosed with each copy of the tender. In case the Tenderer does not supply any of therequired information at the time of tender, necessary loading may be made while evaluatingthe prices of his offer without giving him any further opportunity to supply or clarify the same. The Tenderers are notified that in case the required information are not furnished in the specified Proforma / schedules attached with the specification, the Purchaser shall not be responsible for any error in the evaluations of their tender on this account. Further, the failure to comply with this requirement may result in the rejection of the tender at the discretion of the Purchaser.

1.1.5 Purchaser may revise or amend these specifications and drawing etc., prior to date notifiedfor opening of tenders. Such revision / amendment, if any, will be communicated to all prospective tenderers as amendment/addendum to the specification maintaining reasonable time schedule for preparations of tender by the Tenderers.

1.1.6 Any portion of the terms and conditions as laid down in these specifications which are notclear to the Tenderers should be got clarified from the Purchaser before submission of thetender so that no ambiguity / confusion arises at a later date in this respect.

1.1.7 A set of technical, descriptive and illustrative literature along with drawing must accompanyeach copy of the tender so that clear understanding of equipment offered is obtained. Thetender sent by post must be posted by registered Post AD sufficiently in advance so as toreach the purchaser by the scheduled date and time of submission of tender. Any tenderreceived after the date and time of submission even on account of Postal delay shall not beopened. The tenderers are, therefore, requested to ensure in their own interest that thetenders are delivered in time.

E-MAIL / FAX / TELEX / TELEGRAPHIC TENDERS SHALL NOT BE CONSIDERED UNDER ANY CIRCUMSTANCES.

1.1.8 Tenderer, if so desire, may authorise one representative for attending tender opening on his behalf. In such instance, the representative shall be required to submit the authorisation certificate with his signature duly attested by the person signing tender on behalf of the Tender. This certificate shall be submitted to the authority opening the tender. In absence of such certificate, no representative shall be allowed to participate in tender opening.

1.2 PRE-QUAUFYING CONDITIONS

Tender’s meeting following conditions only will be considered.

1.2.1 Qualification of Tenderers

(a) The tenderers shall either themselves be manufacturers of the equipment offered.

1.2.2 (a) Operational Experiences :

Offered equipment should have given three years proven trouble free operational service in tropical climate. However, in case of equipment being manufactured in India under valid FOREIGN COLLABORATION, operating experience in tropical climate of offered collaborator's equipment shall also be acceptable provided copy of valid collaboration agreement for the equipment offered is submitted with the tender. Further, in case of offer of imported equipment, the three years operating experience will be considered in respect of those areas only which are similar to the tropical condition prevailing in India.

(b) Manufacturing Experience:

The indigenous manufacturers or their foreign collaborator must have manufactured at least 20% of the specified quantities of each item of identical or similar equipment.

(c) Turn Over

The firm /manufacturer should have an average (of best three years during last five years ) minimum annual turn over of Rs.Two Crore.

1.2.3 Testing Facilities:

The tenderer must have all necessary facilities at their works for carrying out such routine and acceptance tests as prescribed in the relevant ISS and any other routine and acceptance test as specified in the specification. Documentary evidence of existence of such facilities will be filed along with the tender.

1.2.4. Type Test :

(A) For indigenous bids or fully imported bids :

The offered equipment must have been fully type tested as per relevant ISS and/or any other specified International Standards during the last 5 year period to be reckoned from the date of opening of tender. However Type Test report of the offered equipment will have to be submitted before commencement of supply of the equipment. Photocopy of type test reports/certificates must be submitted along with tender bid. The type test certificates of proto type manufactured and tested by

foreign collaborators of the tenderer at their works shall not be acceptable for indigenously manufactured equipment.

(B) For indigenous bids under valid foreign collaboration:

(i) The offered indigenously manufactured or collaborator's manufactured equipment should have been type tested and report submitted with the tender.

(ii) The Collaborator's equipment shall have three years operating experience under tropical climate.

1.2.5 For those indigenous manufacturers who have neither manufactured 20% quantity, indigenously and nor got their equipment type tested but are qualifying because of his foreign collaborator's manufacturing experience and type testing, the maintenance period shall be 54 months from the date of receipt of material at site or 48 months from the date of commissioning, which ever is earlier, instead of 18 months and 12 months respectively as provided under clause 30 of Form- (B).

1.2.6 The purchaser at his discretion may consider to award a trial order of small qty. to thosebidders who have proven design and meet the requirements of clause 1.2.1, 1.2.3 and 1.2.4 (A). Such suppliers shall continue to be eligible for trial orders under this clause till their equipment has given one year trouble free operational service.

1.2.7 DATE OF CONSIDERATION:

The above cited experience and manufactured quantities shall be counted as on the date of opening of the tender.

All statements and claims should be duly supported by authenticated copies of documents, without which the tender is liable to be rejected summarily.

1.3 SUBMISSION OF TENDER:

1.3.1 The tenderer shall submit his tender in triplicate in two separate parts. Each part shall bekept in double covers, inner once being sealed. All envelopes must also show on theoutside the name of bidder and his address.

(i) TENDER BID PART-I:

This part shall contain the earnest money and a confirmation of validity of offer of 180 days. This part shall also contain Technical & Commercial Particulars and other terms & Conditions except prices. The cover of this part shall be super scribed Tender Bid Part-I (Earnest Money, Validity, Technical & Commercial Bid) against Specification No. ________________.

(ii) TENDER BID PART-II:

This part shall contain prices and financial incidence of deviations only and the cover shall be super scribed "Tender Bid Part-ll (Prices Bid)" against specification No. ____________. The envelopes of both the parts shall be kept in another envelope which shall also be sealed and super scribed on Top as under.

“Tender for supply of_______________against specification No. _______________ due for opening on__________".

(iii) In case tenders are not submitted in separate parts and super scribed as above, the same may not be considered.

(iv) The tenders of those firm who do not purchase tender specification shall not be considered.

1.3.2 TENDER BID PART-I (Earnest Money, Validity, Technical & Other terms):

1.3.2.1 Tenderer is required to deposit earnest money as specified in the tender notice for full tendered quantity. In case any tenderer wishes to quote lesser quantity, the amount of earnest money may be reduced proportionately. In case any Tender deposits earnest money of a lesser amount, his offer shall be considered for the proportionate quantity only unless specified otherwise in special instructions. There shall be no exemption from earnest money, even if the tenderer is registered with DGS & D, Store Purchase Section of U.P. or U.P. Small Scale Industries. The earnest money shall be accepted in any of the following forms only.

(a) Demand Draft of any schedule bank payable at Lucknow of FDR or CDR pledged / drawn in favour of " Executive Engineer ( Payment ) , Electy. Store Circlre . Lucknow ",

OR

(b) Bank guarantee from a schedule Bank in India, executed on a non-judicial stamp paper of requisite value as per U.P. Stamps Act STRICTLY on the specified proforma appended with form 'B' (only applicable when amount of earnest money exceeds Rs. 5000/-). The validity of the Bank guarantee would not be less than 270 days from the date of tender opening plus claim period of 6 months. Any deviation or addition/deletion from the text of the specified proforma of a Bank Guarantee/ inadequate value of stamp paper shall render the Bank guarantee invalid for the purpose of opening of tender Bid Part-ll.

1.3.2.2 Offer without proper earnest money and/or letter conforming the validity for 180 days shall not be considered under any circumstances. The earnest money shall be refunded after, award is finalised. The earnest money of successful tenderer shall however be retained till such time he deposits security.

1.3.2.3 Beside Earnest Money & Validity offer, this Bid shall also contain all Technical, Commercial and other terms and conditions. The following documents duty filled in, must also accompany the Tender Bid Part-I.

1. Schedule-A Tender Form.

2. Schedule-B Documents regarding pre-qualification details of the tender.

3. Schedule-C Declaration.

4. Schedule-D Proforma for joint undertaking by collaborator / associates and the tenderer.

5. Schedule-E General Particulars.

6. Schedule-F List of drawing/literature enclosed with the tender.

7. Schedule-G Schedule of deviation from Technical specification.

8. Schedule-H Schedule of deviation from Instructions of Tenderer.

9. Schedule-I Schedule of deviation from General requirement of specifications.

10. Schedule-J Schedule of deviation from General conditions of contract Form B.

11. Schedule-K Schedule of quoted guaranteed delivery.

12. Schedule-L Schedule of quantities (not applicable)

13. Schedule-M Statement giving details of proprietorship / partnership of tendering firm.

14. Schedule-P1 Schedule of quantities and price for main equipment.

15. Schedule-P2 Financial incidence of deviations from technical specification.

16. Complete Technical details, specification & literature/drawing of equipment offered.

17. Income Tax ClearanceNote - No price is to be indicated in any form in any of the above schedules for any item in Tender Bid Part-I whatsoever.

1.3.3 Tender Bid Part-II (Prices):The following documents, duly filled in, must be submitted in Part-ll Bid:

Schedule P1 : Schedule of quantities and prices of main equipment.Schedule P2 : Financial incidence of Technical deviations if any.

1.3.4 Procedure for opening and processing of Tenders:

Part-I: "Earnest Money', validity & Technical/Commercial Pre-qualifying conditions of the offer shall be publicly opened first on the due date as specified/notified. Part-I of the tenders accompanied wi th the required earnest money & validity shall be scrutinised and processed in this office to ensure whether the same are conforming to the technical requirements of the specification. Queries as raised by the-purchaser on the technical matters as may be necessary shall be referred to the tenderers to give them a chance to clarify only technical details furnished or any wanting information, in order to ensure whether the Tenderer can supply the equipment strictly in accordance with the technical specification. Such queries when raised from this office should be replied in triplicate within the time stipulated from the date of dispatch of such

letters from this office failing which, tenders shall be finalised on the basis of the information as may be available. It shall be, therefore in the best interest of the tenderers to give complete and comprehensive technical particulars/ description and details of the equipment offered by them conforming to the technical requirement. However, in case, it becomes necessary for the Tenderer to make any addition or subtractions in their original price as listed in part-II of the tender on account of technical clarifications on deviations etc. against the queries raised by the purchaser to bring the equipment in line with the requirement of the specification, such adjustment should be sent separately along with the technical clarifications in sealed cover. Envelope containing prices of such adjustment should be marked as 'Supplementary price bid’ against specification No. ________________ which shall be opened along with main price bid part-II. Tenderers are specifically requested to ensure that corresponding price details of the equipment should be sent in separated sealed cover in the same envelope containing technical details otherwise such tenders are liable to be summarily rejected without assigning any reason. After the scrutiny of technical and commercial terms and condition, the date of opening of the price part shall be intimated later on.

1.3.5 Any action on the part of the Tenderers to revise the price/prices and/or change the structure of price(s) at his own instance after the opening of the tender may result in rejection of the tender and/or debarring the Tenderer from participation in purchase by the M.V.V.N.L. for one year in the first instance.

In such cases, earnest money submitted in Part-I shall also be forfeited.

1.3.6 Tenderer shall ensure to put initials on each and every page of the tender. Last page of each document forming part of the tender shall bear full signature under official seal fully disclosing the name, designation and relationship with the firm of the signatory. In case of partnership concern, the tender may be signed by all the partners of the firm or one of them holding power of attorney (copy of power of Attorney of signatory of the bid shall be submitted with the bid). In case of corporation/company, tender may be signed either by the president or secretary of such authority to be furnished along with the offer. Besides this, the tenderer shall ensure to furnish the following information.

(i) Name, designation, profession with postal address of all the partners/directors and otherpersons authorised to conduct business in respect of this tender.

(ii) Postal addresses of the firm's works, Registered and Head offices, Sales offices and Local office etc.

(iii) Names and postal address of their authorised local representative/Liaison officers.1.4 VALIDITY:

The tenders shall be valid for a period of 180 calendar days from the date of opening. Tenders with, lesser validity are liable to be rejected.

1.5 PRICE & PRICE STRUCTURE :

1.5.1 The bidder shall quote FIRM prices only.

1.5.2 The equipment shall be installed at different places in M.V.V.N.L. hence the Tenderer must, quote unit F.O.R. destination price of all the items (along with ex-work prices) for dispatch to any Railway Station in M.V.V.N.L.The unit F.O.R. destination price shall comprise of the following components.

(a) Ex-works Prices.

(b) Packing, forwarding, freight and insurance charges against all risks including insurance charges for 30 days storage after receipt of equipment at destination stores/substation against all risks. The tenderers must clearly specify these components individually besides the F.O.R. destination prices.

1.5.3 TAXES & DUTIES :The prices quoted should be exclusive of all taxes duties octroi charges etc. on finished products which will be paid at actual on production of relevant original vouchers. Excise duty will be leviable on ex-works prices only. However, the Tenderer must indicate the rate of various taxes/duties leviable as on the date of tender opening in Schedule P. Form C/D for those having their establishment outside UP and form III 'D' for those having their establishment in UP will be obtained by the contractor from the concerned consignee and VAT shall be charged extra as legally applicable for those having their establishment in U.P. In no case form C/D or form III 'D' shall be demanded through Bank. Whenever Central Excise/Sales Tax and other statutory levies are not applicable, or the bidder is exempted at the time of tendering from payment of such duties/levies, he should clearly indicate whether he would charge the same or not at the time of supply. In the event of applicability at the time of supply (where there is possibility of charging) he should specify the maximum rates which may become applicable based on the present tax structure at the time of tendering.

Where firm (s) has/have quoted ambiguous or contradictory terms or have not categorically committed regarding charging of the amount of Excise duty at the time of supply, their offer shall be loaded by the maximum rate of Excise duty applicable to tendered item among all bidders.

1.6 EVALUATION OF TENDER :

1.6.1 In comparing tenders and in making awards, the Purchaser may consider such factorsas, compliance with specifications, relative quality and adaptability of services of suppliers,experience, record of integrity in dealing, ability to furnish repairs and maintenance services, the time of delivery, capability to perform and available facilities such as adequate shops,plant equipment, technical organisation etc.

1.6.2 In case Prices of some items are given in lump sum where unit prices are required purchaser reserves the right to evaluate unit prices on the basis of the quoted lump sum prices.

1.6.3 In case, where a Tenderer does not quote F.O.R. destination price asked for, their quoted unit prices shall be loaded by appropriate additional factors on ex-works prices as below :

(a) Packing charges @ 0.75%

(b) Forwarding charges @ 0.25%

(c) Freight for 1st 500 kms. @ 2%

(d) Freight for every next 250 kms. @ 0.5% or part there of

(For this purpose, distance shall be taken from supplier's works to Lucknow and in case the distance is less than 500 kms, loading shall be done for a minimum distance of 500 Km.)

(e) Transit Insurance @ 0.5%(e) Insurance for 30 days storage after receipt @ 0.5%

equipment at destination stationHowever, while placing order on such firms (who have not quoted various elements of freight insurance etc.) The order shall be awarded to them taking minimum of the charges as quoted by the Tenderers.

Where Tenderer quotes only F.O.R. destination prices without break-up as Schedule 'P-I’, the required ex-works prices shall be computed by deducting the minimum of the packing, forwarding, freight and insurance rates quoted by other Tenderers. However, while placing the order on such firms, the maximum of the packing and forwarding, freight & insurance (combined) quoted by other Tenderers in

the tender shall be provided, in the purchase order and the ex-works prices for order shall be worked out from quoted F. O. R. destination price.

1.6.4 Where the tenderers have been asked to quote unit variable, (ex-works) prices only without any ceiling limit on either side, no advantage shall be given to those tenderer who quote either FIRM price or VARIABLE PRICES WITH CEILING.

1.6.5 If any Bidder quotes payment terms, which amount to advance and/or payment which is in deviation from payment terms given in Form 'B' and General requirement of specification annexed with this Bid document, the Bid shall be loaded @ 20% interest per annum on the amount and for period of advance payment involved.In the case of tender (s) demanding payment in excess of 90% against R/R through Bank admissible as per tender specification, loading in the rate of 20% (twenty percent) per annum on the amount demanded in excess of 90% for a period of one month shall be done irrespective of the fact that the tenderer, has offered to submit a Bank Guarantee and irrespective of the quantum of the Bank Guarantee.

1.6.6 Any rebate/discount Linked with quantity, terms of payment, any other conditions shall

not be considered for the purpose of evaluation and comparison of such offer vis-à-vis others. However, the same may be availed while placing orders with such successful Tenderers. Where slab rates are quoted, each slab will be treated as separate offer.1.6.7 If the Tenderer fails to quote prices for any of the item (s) /component (s) as asked for

or confirms its supply free of cost, the highest prices as quoted by other tenderer (s) for the same shall be added to arrive at F.O.R. destination computed prices of such tenderer for comparison purposes only.1.6.8 The price shall be compared inclusive of excise duty and Sales Tax but exclusive of octroi.1.6.9 Loading on any account as may be deemed necessary in the opinion of the purchaser to bring the various offers at par to each for comparison purpose may be done at the discretion of the Purchaser.1.7 SPLITTING OF ORDER:

The Purchaser reserves the right to split the order among various successful tenderers in any manner he chose without assigning any reasons what-so-ever.

1.8 AWARD OF CONTRACT:1.8.1 The Purchaser is not bound to accept the lowest or any tender and may reject any or

all the tenders without assigning reason.1.8.2 The successful Tenderer, if required to do so, may have to enter in to a contract/rate

contract agreement with the Purchaser as per General Conditions of Form-B and other Conditions attached with the tender specification. However, the rate contract shall be for one year which may be extended for on other one year with mutual consent.

1.8.3 For signing the contract, a duly authorised representative of the successful Tenderer shall be required to sign and accept the contract at Lucknow within the time specified in the letter of intent, failing which it shall be considered that he is not interested in accepting the offer and actions as deemed fit shall be taken by purchaser without making any further correspondence with successful Tender.

1.9 INCOME AND SALES TAX CLEARANCE CERTIFICATE:The Tenderer shall furnish with the tender, Income Tax and Sales Tax clearance certificate to current, as well of the preceding year from the competent authority.Alternatively, the Tenderer shall give valid reasons for his inability to furnish such a certificate. The Purchaser reserves the rights to reject any tender if income tax/sales tax clearance certificates are not furnished or the reasons for the Tenderer's inability to furnish such certificates are not given in the tender.

1.10. DEVIATIONS:

The offer should be strictly in line with the conditions, specifications and other requirements mentioned in this tender specification document. No deviations are permitted except under special circumstances. Should the Tenderer wish to depart from the General requirements of Technical specification or General Conditions of Contract form 'B' in any way, he must draw specific attention to such departure(s). All such deviations shall specifically be filled up in the relevant deviation schedule. If deviations are not specifically recorded in these schedules and submitted along with the tender documents, it will be presumed that there are no deviations and this interpretation will be binding upon the Tenderer. Purchaser is, however, not bound to accept all or any deviations as mentioned in such schedule. Tenderers are also advised not to enclose their own standard or printed terms and conditions for sale etc as the same shall not be considered.

1.11. CANVASSING:

No tenderer shall canvass any Nigam's official or the Engineer, with respect to his own or other tender. Contravention of this condition will result in rejection of the tender, this clause shall not be deemed to prevent the Tenderer, from supplying to the Engineer any further information/clarification asked for by Engineer.

1.12. SPECIAL NOTE:

It may very clearly be noted by all that no modification in price reduction clause No. 27 of contract form 'B' shall be accepted i.e. broadly a price reduction of ½ % per week subject to a maximum of 10 % shall be applicable.

1.13. STANDARD :

1.13.1 Except as modified by this tender specification, all materials and equipment shall conformto the requirement of the latest editions of relevant ISS/IEC.

1.13.2 However in the event of the tenderer offering equipment conforming to standards otherthan ISS/IEC standards, the salient point of comparison between the standards adoptedand relevant ISS/IEC standards shall be indicated clearly in the proposal.

1.13.3 Should the Tenderer wish to depart from the provisions of the specifications, either onaccount of manufacturing practices or for any other reason, he shall clearly mention thedeparture and submit complete justification supported by information, drawings etc, as willenable to assess the suitability of equipment(s) offered.

In the event of the Tenderer’s specifications, drawing, forms and tables etc. being found to disagree with the requirement of this specification at any stage, these specifications shall be binding unless the departures have been duly approved in writing by the Purchaser.

1.14. DEVIATION FROM SPECIFICATION:

This specification is mainly for the guidance of the Tenderer/manufacturer. These requirements of necessity included same specific elements of construction and materials but are not intended to preclude ingenuinity or improvement.

It the Tenderer proposes any deviation from this specification these will be considered provided, they are necessary either to improve the utility, performance and efficiency or to secure overall economy. This will be clearly and explicitly explained in the tender. Such deviations shall also be brought out clause in the prescribed schedule.

1.15. VARIATION IN QUANTITY OF MATERIAL/EQUIPMENT:The requirement indicated in this specification can vary to the extent of 50% on either side.

1.16 DELIVERY SCHEDULE :

The delivery shall be quoted specifically and explicitly for each complete item separately in Schedule 'K’ and shall be guaranteed under price reduction clause 27 of General condition of form 'B’ annexed.

1.17 ERECTION SUPERVISION:

1.17.1 The tenderer shall quote for the services of an Erection Engineer who shall assume fullresponsibility for the erection, testing and commissioning of the equipment offered. Skilledand unskilled labour and tools of General use would be provided by the Purchaser.

1.17.2 The tenderer shall submit a list of all special tools and instruments required for erectiontesting and commissioning and shall include the same in the tender.

1.17.3 The tenderer shall indicate per item and per menses rates for the services of the ErectionEngineer. Tenderer shall also indicate the estimated time for the erection, testing andcommissioning to the equipment offered.

1.18 DRAWINGS & MANUALS:

Along with tender, the Tenderer shall submit the following drawings:-

(a) General arrangement drawings of the equipment offered.

(b) Detailed dimensional drawings and descriptive literature of all the components supplied.

(c) Basic Electrical diagram.

1.19 SPARE PARTS:

The Tender shall recommend a set of spare parts required for normal maintenance of the equipment offered for a period of five years.

1.20 FOREIGN EXCHANGE:

Tenderer offering equipment without involving any foreign exchange and commitment on the part of purchaser will be considered.

Special Instructions to Tenders1. Terms and conditions:

This tender specification is subject to terms and conditions as stipulated in instruction to Tenderers, Form "B", General requirement of specification, Technical specification and Schedule of guaranteed technical particular (Annexed herewith) except to the extent modified/laid down hereunder. These conditions shall prevail over the conditions mentioned elsewhere in this specification.

2. Payments Terms: 100% payment of the contracted value along with CST/VAT and Excise Duty, as applicable at the time of supply, shall be made on receipt of material at destination, after check at site and found in order within 120 days of receipt of such delivery. No interest shall be paid for delayed payments what so ever delay may be.

3. Price: The ex-works rates quoted should be Firm. The component of packing, forwarding, freight and transit plus 30 days storage insurance shall be FIRM in all respect during the currency of the contract.

4. Delivery: The material should be delivered to consignees as per dispatch instructions to be issued by S.E (Store), M.V.V.N.L, Lucknow. The supplier has to supply the material at any place under the jurisdiction of MVVNL before Dec.11 or as per requirement of MVVNL.

5. Quantity to be quoted : Bidders may quote for one or more items given in schedule of delivery and quantity. The bidders shall quote minimum 20 % of total quantity, for the item they are quoting with proportionate earnest money. The offer of the tenders quoting less than 20% quantity or submitting earnest money equivalent to less than 20% of total quantity shall be rejected.

6. The purchaser is not bound to accept the lowest or any tender and may reject any or all the tenders without assigning any reason. The purchaser may negotiate or re-tender on limited tender basis if substantial financial benefit is likely to accrue to Madhyanchal Vidyut Vitran Nigam Limited. This is know as inviting "Rock Bottom Rates" where in the tenderers are given the choice to reduce their rate to the minimum level possible. The purchaser may also provide the counter offer rates if need be, to the various tenderers in the best interest of the Madhyanchal Vidyut Vitran Nigam Limited.

7. These Special Condition shall be read and construed along with the general conditions, of Form-'B' and "Instructions to Tenderer" but in case of any conflict or inconsistency between provisions of Form - 'B' "Instructions to Tenderer" the conditions contained herein shall prevail.

8. The material will be guaranteed for the period of at least 12 calendar months from the date of installation at site or 18 months from the date of receipt of material by purchaser at site, whichever is earlier called "maintenance period". If the material is damaged within guaranteed period, it shall be replaced/repaired by the supplier free of cost within one month of receipt of intimation. If damaged material are not replaced/repaired within above period the purchaser shall recover an equivalent amount plus 15% supervision charges.

9. The quantity of the material to be purchased may be increased or decreased to the extent of 50% of the quantity mentioned in the tender notice.

10. It is mandatory for the firm to submit Cost/Rate Analyis of the material along with tender bid. 11. For the proof of turnover, C.A.’s certificate must be enclosed by the bidders.

12. For quality control of material, performance of the firm of last tenders as well as guarantee performance of material shall be considered, while deciding the tender.

SCHEDULE 'A'PART-1

TENDER FORMFrom:-

To,The Superintending Engineer,Electricity Stores Circle, B-21, “H” Road, Mahanagar Extension, Lucknow

SirWith reference to your invitation to tender for the above I/We hereby offer to the Madhyanchal

Vidyut Vitran Nigam Ltd. the items in the schedule of the prices and delivery annexed or such portion

thereof as your determine in strict accordance with the annexed condition of contract Form 'B'

Specification and schedule of rate, to the satisfaction of the purchaser or in default thereof to forfeit and

pay to the Madhyanchal Vidyut Vitran Nigam Ltd. the sum of money mentioned in the said conditions.

The rates quoted are inclusive prorata and in full satisfaction of all claims.I/We agree to abide by this tender for the period of 180 days from the date fixed for opening of the same.A sum of Rs. in the form ofin favour of the Executive Engineer(P) Electricity Stores Circle, Lucknow is enclosed with part-l of the offer as earnest money.I/We hereby undertake and agree to execute a contract in accordance with the conditions of the contract

End.: As above.

witness

Date Day of 200

(Name & Signature)

Address :

Occupation :

Your faithfully

(Signature of tenderer in full)

Name

Seal

Tender Specification No

SCHEDULE ‘B’ (PART-I)

PRE-QUALIFICIATION DETAILS OF TENDERER

Tender Specification No…………..For Supply of………………..……..

1. Manufacturer :

(a) For manufacturer, registration with Industries Deptt. permitting manufacture is to be enclosed.

(b) For accredited representative, letter of authorisation from manufacturer of being

accredited representative to be enclosed.

2. Operational Experience:

The following details are to be furnished ONLY inrespect of Tendered item(s) for last five financialyear{a) SI. No.(b) Complete postal address including designation

of the authority placing order.(c) Order No. & date(d) Quantity ordered(e) Period of Supply(f) Station where the equipment installed and the

period from which in actual service.

3. Manufacturing ExperienceThe following details are to be furnished only in respect of Tendered item(s)

SI. No.

Complete postal address including designation of authority placing order

Quantity ordered Quantity manufactured during last five financial years *

1. 2005-20062. 2006-20073. 2007-20084. 2009-20105. 2010-2011

(Upto date of tender opening)

*In case the quantity manufactured in less than the qualifying figures, previous year ay also be included.

4. Testing Facilities:

SI.No.

Name of test Details of testing equipments required and

available

Range up to which tests can be performed

Place of testing

1. Routine testa)b)c)…

2. Acceptance testcb)c)…

3. Type testa)b)c)….

Note: (i) In case facility of test not available at works place, where such test would be carried out, be specified.

(ii) The tenderer is required to give the details of testing facilities available in works against Column 2, he is to essentially mention the name of test and corresponding in column 3 he is to specify the instruments which will be employed to perform that tests.

5. Type testing Product :

It is required that a Xerox copy of complete type test report of the product is enclosed with Part- I of the tender document failing which it will be presumed that the product is not type tested.

Seal of Company SignatureNameDesignationDate

SCHEDULE ‘C’

(PART-I)

DECLARATION

(To be executed on a non judicial stamp paper of Rs. 100/- with a revenue stamp of Rs. 1/- price affixed)

Tender Invited byTender for:Name of Tenderer:Specification No. & date of opening:

IN CONSIDERATION of the M.V.V.N.L.. having treated the Tenderer to be an eligible person whose tender may be considered, the Tenderer hereby agrees to the condition that the proposal in response to the above invitation shall not be withdrawn within 180 days (or any extension there of) from the date of opening of the tender, also to the condition that if there after the Tenderer does withdraw his proposal within the said period, the Earnest Money deposited by them may be forfeited by the Madhyanchal Vidyut Vitran Nigam Ltd. Lucknow and at the discretion of the Purchaser, the purchaser may debar the tenderer from tendering for a minimum period of one year reckoned from the date of opening the tender.

Signed this ……day of ,200Place: (Signature)

Signed by:State title (whether proprietor / partner):Name of the firmAddress of the firmSeal

Witness :

(Name & Signature)Address:

Superintending Engineer,Electy. Store Circle,MVVN, B-21, “H” Road, Mahanagar ExtensionLucknow

SCHEDULE ‘D’ (PART-I)

PROFORMA FOR JOINT UNDERTAKING BY THE COLLABORATOR / ASSOCIATE AND

THE TENDERER

(To be stamped in accordance with U. P. State Act.)

To,Superintending Engineer,Electy. Store Circle,B-21, ‘H’ Road,Mahanagar Extension, Lucknow-226 006

Dear Sir,

(In terms of "Instruction to Tenderers" in the specification on ________________ for the design manufacture, testing, delivery, erection & commissioning as specified) of _____________ (Name of Equipment) It is condition that tenderer as well as their collaborator / associate shall jointly and severally undertake the responsibility for the successful performance of the Contract (here in after referred to as contract) which is qualified for the award on the basis of the expertise of collaborator/ associate).

We _________________ having our registered office at __________________ (here in after referred to as a collaborator/ Associate) which in turn shall include our successor, administrator, recuter and assign and we ____________________ having our registered office at (hereinafter called as Tenderer or Contractor) are held jointly and severally liable and bound upto M.V.V.N.L. (here in after referred to as Purchaser) which expression shall include its successor, administrator and assigns for successful performance of the contract, including the overall responsibility for the design, manufacturer, testing, delivery, performance etc of ________________ (Name of equipment) in accordance with the contract.The Collaborator / Associated hereby agree to depute their technical experts from time to time to Contractor's works/ project site as mutually agreed upon between the Purchaser and the contractor in order to discharge the contract obligations as stipulated in the contract. The Tenderer and the Collaborator / Associate hereby agree that this undertaking shall be irrevocable and it shall form an integral part of the contract.

In witness there of the Collaborator / Associate and the Tenderer have through their authorized representative, set their hand and seal on this ___________ day of ______ 200.

Witness Collaborator/Associate1. Signature

Name(OfficialAddress) Designation

Seal

Witness Tenderer1. Signature

Name(OfficialAddress) Designation

Seal

SCHEDULE ‘E’

(PART-I)

SCHEDULE OF GENERAL PARTICULARS

Tender Specification No. ________

1. Name of the Tenderer

(a) Head Office address(b) Registered office address(c) Postal address of tenderer(d) Telegraphic address

2. Name and address of manufacturer, if any

3. Works

(a) Location with full Postal Address(b) Total Space occupied in sq. meters (approximate within 5%)(c) Constructed area in sq. meters (approximate within 5%)

4. Name & Address of local representative and his Telephone Number.

5. Name & Address of the officer of the tenderer/ manufacturer towhom all reference shall be made for expeditious coordination.

6. Whether the tenderer is sole proprietor/partnership concern /Private Ltd. Company / public Undertaking.

7. Name of foreign collaborator, if any.

8. Whether the designs are their own or obtained from other sources,if from other sources, the same may be indicated.

9. The name, designation, qualification and experience of the engineeremployed by the tenderer in design, development andmanufacturing of the quoted equipment.

10. Authorised capital of the company

11. Total annual turnover of the firm during last five financial years.2006-072007-082008-092009-102010-11

12. Actual production per year of the equipment quotedduring last five financial years giving quantity and billvalue rounded off to two decimal place of Rs. lacs 2006-07excluding Central Excise. 2007-08

2008-09 2009-10& 2010-11

13. Manufacturing capacity per month of the quoted equipment

14. State the name and designation of your relative(s) if any, working inMadhyanchal Vidyut Vitran Nigam Ltd.

15. 1% security deposit in terms of clause-3 of Form 'B' is to be deposited within 30 days of placement of order. Whether or not willing to deposit. If no state reasons.

16. Whether certificates for satisfactory performance Enclosed / Not Enclosed of offered equipment enclosed or not If yes, give

the quantity to which it refers.

17. (a) Whether quoted ex-works prices are firm / variable

(b) In case of variable prices, have you noted?(i) The prices are variable as per IEEMA/ Specified formula Yes / No enclosed without any ceiling on either side.(ii) Have you mentioned base price indices prevailing as on Yes / No the first day of one month before tender opening.

18. Whether ex-works prices quoted or not Yes / No

19. Whether packing, forwarding freight & insurance cover Yes / No(for transit plus 30 days storage thereafter) has been quotedbeside ex-works prices (All these charges are to be clubbed)

20. Whether the quoted prices are also applicable for any reduced Yes / Noquantity of order.

21. Terms of payment as mentioned in relevant clause are acceptable or not. Yes / No

22. Give Sales Tax registration Number (Enclose last clearance certificate)(i) Central(ii) State

23. Income Tax Clearance certificate of current and the proceeding Yes / Noyear enclosed or not.

24. Whether the Tenderer is agreeable to supply the equipment Yes / Noin case the deviations stipulated by him are not acceptable to the purchaser.

25. Give two references (Name, designation and complete postal address) who can certify Tenderers financial status and capacity to under-take such supply orders. One of the references should be from any scheduled nationalised bank in India

26 Have you submitted a sealed sample (s) required in the specification (non-returnable) and delivered the same to the office Superintending Engineer, Electy. Store Circle, M.V.V.N.L., Mahanagar Lucknow

27. Have you offered any discount and if so, then what is the rebate/ discount in Rs. per unit.


SCHEDULE ‘F’

(PART-I)


LIST OF DRAWINGS AND LITERATURE ENCLOSED WITH THE TENDER

Sl. No Drawing / Literature No. Title


SCHEDULE ‘G’

(PART-I)


DEVIATION FROM “TECHNICAL SPECIFICATION”

All deviations from the “TECHNICAL SPECIFICATION” shall be filled in clause by clause, in this schedule. Compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation (s) the ‘NIL’ information should be furnished.

Sl. No. Page No. Clause No. and stipulation in M.V.V.N.L.. specification

Deviation

The tenderer hereby certifies that the above mentioned details are the only deviations from the “TECHNICAL SPECIFICATION”


SCHEDULE ‘H’

(PART-I)


DEVIATION FROM “INSTRUCTION TO TENDERS”

All deviations from the “INSTRUCTION TO TENDERS” shall be filled in clause by clause, in this schedule. Compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation (s) the ‘NIL’ information should be furnished.


Deviation

The tenderer hereby certifies that the above mentioned details are the only deviations from the “INSTRUCTION TO TENDERS”


SCHEDULE ‘I ’

(PART-I)


DEVIATION FROM “GENERAL REQUIREMENTS OF SPECIFICATION”

All deviations from the “GENERAL REQUIREMENTS OF SPECIFICATION” shall be filled in clause by clause, in this schedule. Compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation (s) the ‘NIL’ information should be furnished.


Deviation

The tenderer hereby certifies that the above mentioned details are the only deviations from the “GENERAL REQUIREMENTS OF SPECIFICATION”


SCHEDULE ‘J ’

(PART-I)


DEVIATION FROM “GENERAL CONDITIONSS OF CONTRACT FORM-B”

All deviations from the “GENERAL CONDITIONSS OF CONTRACT FORM-B” shall be filled in clause by clause, in this schedule. Compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case there are no deviation (s) the ‘NIL’ information should be furnished.

Sl. No. Page No. Clause No. and stipulation in M.V.V.N.L. specification

Deviation

The tenderer hereby certifies that the above mentioned details are the only deviations from the “GENERAL CONDITIONSS OF CONTRACT FORM-B”


SCHEDULE ‘K’

(PART-I)


SCHEDULE OF QUOTED GUARANTEED DELIVERY

(Guaranteed delivery will be reckoned from the date of issue of letter of intent or date of detailed order as the case may be.)

(For transport by rail, the date of R/R and for transport by road, the date of material at purchaser’s warehouse shall be considered as date of delivery.

Sl. No. Item Offered Quantity

Delivery period(in months stating completion with

monthly rate)


SCHEDULE ‘M’ (PART-I)


STATEMENT GIVING DETAILS OF PROPRIETOR / PARTNERS / DIRECTORS / EXECUTIVES / PRESIDENT / SECRETARY OF TENDERING FIRM

Sl.

Full Name

Designation

Full Address Phone no.

Full specimen signature

Relationship with firm’s

proprietor

Permanent home address

OfficeAddress

1 2 3 4 5 6 7 8a) FOR PERSONS SIGNING TENDERS

1.2.3.b) PROPRIETOR

1.2.3.c) PARTNERS

1.2.3.d) DIRECTORS

1.2.3.e) EXECUTIVES

1.2.3.f) PRESIDENT / SECRETARY ( as the case may be)

1.2.3.Note: In each case the persons who have signed the tender document must enclose the attested photo copy of power of attorney for signing the tender (To be marked as Schedule – M)


SCHEDULE ‘P1’ (PART-II) Tender Specification No.

SCHEDULE OF QUANTITIES AND PRICES FOR MAIN EQUIPMENTSlNo

Equipment

QuantityOffered

Unit quoted prices in Rs. Total unit price for delivery F.O.R.

destination(Rs.)

Present rate of taxes and duties

ED chargeable

during currency of

the contract

Ex-Works(FIRM)

Packing, forwarding, freight & transit cum

30 days storage insurance charge

Inclusive of service tax

Excise duty +Cess

%

Sales / Trade Tax%

stay set (16x1800 mm )


Note: The ex-works prices are FIRM. The component of Packing, forwarding, freight & transit cum 30 days storage cover shall be “FIRM” in all respect during currency of contract.Rates of individual items should be quoted separately in sealed envelop quoting specification no of the cover.

SCHEDULE ‘P2’

(PART-II)


FINANCIAL INCIDENCE OF DEVIATIONS FROM TECHNICAL SPECIFICATION

In case the tenderer is not agree to the standard clause of the specification then they may indicate the amount by which the tender price will thereby be increase or decrease.

Sl. No.

Page No. Clause No. and stipulation in M.V.V.N.L. specification

Deviation Price incidence (increase / decrease)


FORM 'B'General Conditions of contract for the supply of Plant and Machinery for Works

pertaining to Madhyanchal Vidyut Vitran Nigam Ltd., Lucknow

1. In construing these General Conditions and the annexed specification, the following words shall have the meanings herein assigned to them unless there is anything in the subject or context inconsistent with such construction:

The "Purchaser shall mean the Madhyanchal Vidyut Vitran Nigam Ltd.Lucknow and shall include his successors and assigns.

The "Contractor" shall mean the Tenderer whose tender shall be accepted by the purchaser and shall include such Tenderer's heirs, legal representatives, successors and assigns.

The "Sub-contractor" shall mean the person named in the contract for any part of the work or any person to whom any part of the Contract has been sublet with the consent in writing of the Engineer and the heirs, legal representative, successors and assigns of such person.

The "Engineer" shall mean the officer placing the order for work with the contractor and such other officers as may be duly authorised and appointed in writing by the Purchaser to act as Engineer for the purposes of the contract and in case where no such officer has been so appointed, the Purchaser or his duly authorised representative.

"Plant" shall mean the plant and materials to be provided by the Contractor under the contract.

The "Contract" shall mean and include the General Conditions, Specifications, Schedules, Drawings. Form of Tender, Covering letter, Schedule of prices or the final General conditions, specifications and Drawings and the Agreement to be entered into under Clause 3 of these "General conditions".

The "Specification" shall mean the Specification annexed to these "General conditions" and the schedule thereto (if any).

The "Site" shall mean the site of the proposed work as detailed in the Specification or any other place in Uttar Pradesh where work is to be executed under Contract.

"Month" shall mean calendar month.

"Writing" shall include any 'manuscript', typewritten or printed statement under or over signature or seal, as the case may be.

Words importing persons shall include Firms, Companies, Corporations and other bodies whether incorporated or not.

Words importing the singular only shall also include the plural and vice versa the context requires.

Definition of terms

2. The contractor shall be deemed to have carefully examined the Contracto

General Conditions, Specifications, Schedules and Drawings. If he shall have may doubt as to the meaning of any portion of these General Conditions or of the Specifications he shall before signing the Contract, set forth the particulars thereof and submit them to the Engineer, in order that such doubt may be removed.

r to inform himself fully

3. A formal agreement shall, if required by the Purchaser, be entered into between the Purchaser and the Contractor for the proper fulfillment of the Contract. Further if, required by the Purchaser, the Contractor shall deposit with the Purchaser as a security for the due and faithful performance of the contract such sum not being less than one percent of the total value of the Contract as may be fixed by the Purchaser either in cash or any other form approved by the Purchaser. The security deposit shall be refunded to the Contractor on the delivery and check of the plant at the site of the work.

The charges in respect of vetting and execution of the contract document shall be borne by the Contractor. The contractor shall be furnished with an executed stamped counter part of the agreement.

After the tender has been accepted by the Purchaser all orders or instructions to the Contractor shall, except as herein otherwise provided be given by the Engineer on behalf of the purchaser.

Contract

4. The Contractor shall submit, in duplicate, to the Engineer for his approval drawing of the General Arrangement of the plant to be provided and such detailed drawing, other than shop drawings, as may be reasonably necessary.

Within fourteen days of the receipt of such drawings the Engineer shall signify his approval or otherwise of the same, and in the event of disapproving the drawings, the Contractor shall submit further drawing for approval.

Within a reasonable period of the notification by the Engineer to the Contractor of his approval of such drawings, three sets in ink on tracing cloth or ferrogallic prints mounted on cloth of the drawings as approved shall be supplied to him by the Contractor and be signed by him and the Contractor, respectively and be thereafter deemed to be the "Contract Drawing:.

These drawings when so signed shall become the property of the Purchaser and be deposited with the Engineer, and shall not be departed from any way whatsoever except by the written permission of the Engineer as hereinafter provided.

In the event of the Contractor desiring and to process a signed set of drawing, he shall supply four sets instead of three sets and in this case the Engineer shall sign the fourth set and return the same to the contractor.

The Contractor if required by the Engineer, shall supply, in

Contract drawing

addition, copies of any drawing other than shop drawing, which may reasonably by required for the purpose of the Contract and make a reasonable charge for such copies.

The Engineer or his authorised representatives, whose name shall have previously been communicated in writing to the Contractor, shall have the right, at all reasonable times, to inspect, at factory of the Contractor, drawing of any portion of the plant.

5. The Contractor shall be responsible for and shall pay for any alterations or the plant due to any discrepancies, errors or omissions in the drawings and other particulars, supplied by him, whether such drawing of particulars have been approved by the Engineer or not, provided that if such discrepancies, errors or omissions are due to inaccurate information or particulars furnished to the Contractor by the Engineer any alternations in the plant necessitated by reason of such inaccurate information or particulars shall be paid for by the purchaser.

If any dimensions figured upon a drawings or a plan differ from those obtained by scaling the drawing of plant, the dimensions as figured upon the drawing or plan shall be taken as correct.

Mistakes in drawing

6. The Contractor shall not without consent in writing of the Engineer or Purchaser, which shall not be unreasonably with held, assign or sublet his Contract, or any substantial part thereof other than for raw materials, for minor details, or for any part of the plant, of which the makers are named in the Contract, provided that any such consent shall not relieve the contractor from any obligation, duty or responsibility under the Contract.

Subletting of contract

7. In the event of any claim or demand being made or action being brought against the Purchaser for infringement or alleged infringement or latter’s patent, in respect of any machine, plant or things used or supplied by the Contractor under this contract or in respect of any method of using or working by the purchaser of such machine, plant, or thing, the Contractor will indemnify the Purchaser against such claim or demand and all costs and expenses arising from or incurred by reason of such claim or demand provided that the Purchaser shall notify the Contractor immediately any claim is made and that the Contractor shall be at liberty, if he so desires, with the assistance of the Purchaser, If required, but at the Contractor's own expense, to conduct all negotiations for the settlement of the same or any litigation that may arise there from and provided that no such machine, plant, or thing shall be used by the purchaser for any purpose or in any manner other than that for which they have been supplied by the Contractor and specified under this contract.

Patent rights

8. The plant shall be manufactured and constructed in the best and most substantial and most workmanlike manner and with materials of the best or of approved qualities for their

Quality of material

respective uses.

9. The Contractor shall be responsible for security protecting and packing the plant so as to avoid damage under normal conditions of transport.

Packing

10.The cost of delivering the whole of the material F.O.R., at the Railway stations specified shall be borne by the Contractor.

The import License fee for the import of equipment or component parts of raw materials, if required, shall be paid by the Contractor even when the import License may have to be taken in the name of the Purchaser.

Delivery and import license fee

11.No alterations, amendments, omissions, additions, suspensions, or variations of the plant (hereinafter referred to as "Variation") under the Contract as shown by the contract drawings or the Specifications shall be made by the Contractor except as directed in writing by the Engineer, but the Engineer shall have full power, subject to the provision hereinafter contained, from time to time during the execution of the Contract by notice in writing to instruct the Contractor to make such variations without prejudice to the Contract, and the Contractor shall make such variations, and be bound by the same conditions, as far as applicable, as though the said variations occurred in the specification. If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantee under the contract, he shall notify the Engineer thereof in writing, and the Engineer shall decide forthwith whether or not the same shall be carried out, and if the Engineer confirms his instructions, the Contractor's obligations and guarantee shall be modified to such an extent as may be justified. The difference of cost, if any, occasioned by any such variations shall be added to, or deducted from, the contract price as the case may require. The amount of such deference, if any, shall be ascertained and determined in accordance with the rates specified in Schedules of Prices, so far as the same may be applicable and where the rates are not contained in the said Schedules, or are not applicable, they shall be settled by the Engineer and Contractor, jointly, as far as possible, before such variations are carried out provided that that the Purchaser shall not become liable for the payment of any charge in respect of any such variations, unless the instructions for the performance of the same shall have been given in writing by the Engineer.

In the even of the Engineer requiring any variations, such reasonable and proper notice shall be given to the Contractor as will enable him to make his arrangement accordingly, and in case where goods or materials have already been prepared, or any design, drawings or patterns have been made or work done that required to be altered, the Engineer shall allow such compensation in respect there of as he shall consider reasonable.

Power to vary or omit work

Provided that no such variations shall, except with the consent in writing of the Contractor, be such as will include an increase or decrease of the total price payable under the contract by more than 10 percent thereof.

In every case in which the Contractor shall receive instructions from the Engineer for carrying out any work which either then or later, will, in opinion of the Contractor, involve a claim for additional payment, the Contractor shall as soon as reasonably possible after the receipt of such instructions inform the Engineer of such claim for additional payment.

12. If the Contractor shall neglect to manufacturer or supply the plant with due diligence and expedition, or shall refuse or neglect to comply with any reasonable orders given to him in writing by the Engineer in connection with the manufacturer or supply, or shall contravene any provision of the Contract, the Purchaser may give seven day's notice in writing to the Contractor, to make good the failure, neglect or contravention complained of, and if the contractor shall fail to comply with the notice within a reasonable time from the date of service thereof, in the case of a failure, neglect or contravention capable of being made good within that time then and in such case if the Purchaser shall think fit, it shall be lawful for him to take the manufacturer or supply of plant wholly, or in part, out of the Contractor's hands and give it to another person on contract at a reasonable price and the purchaser shall be entitled to retain and apply any balance which may be otherwise due on the Contract by him to the Contractor or such part thereof as may be necessary, for the payment of the cost of manufacture or supply of such plant as aforesaid.

Negligence

13. If the Contractor shall die or commit any act of Bankruptcy, or being a corporation commence to be a wound up except for reconstruction purpose or carry on its business under a receiver, the executors, successors, or other representative in law of the estate of the Contractor of any such receiver, liquidator or any person in whom the contract may become vested shall forthwith give notice thereof in writing to the purchaser and shall for one month, during which he shall take reasonable steps to prevent stoppages of the manufacturer of plant, have the option of carrying out the contract subject to his or their providing such guarantee as may be required by the Purchaser, but not exceeding the value of the plant, for the time being remaining unexecuted. In the event of stoppage of the manufacturer of the plant the period of the option under this clause shall be fourteen days only, provided that, should the above option not be exercised, the contract may be determined by the Purchaser by notice in writing to the Contractor, and the Purchaser may exercise the same power which he could exercise and will have the same rights which he would have under the last preceding clause if work had been taken out of the Contractor's hand under that clause.

Deaths, Bankruptcy etc.

14.The Engineer, and his duly authorised representative shall have Inspection

at all reasonable times access to the Contractors premises and shall have the power at all reasonable times to inspect and examine the materials and workmanship of the plant during its manufacture there, and if part of the plant is being manufactured on other premises, the Contractor shall obtain for he Engineer and for his duly authorised representatives permission to inspect it as if the plant manufactured on the Contractor's premises.

The Engineer shall, on giving seven day's notice in writing to the Contractor setting out any grounds of objections which he may have in respect of the work, be at liberty to reject all or any plant or workmanship connected with such work which, in his opinion, are not in accordance with the Contract, or are in his opinion, defective for any reason whatsoever: Provided that, if such notice be not sent to the Contractor within reasonable time after the grounds upon which such notice is based have come to the knowledge of the Engineer, he shall not be entitled to reject the said plant or workmanship on such grounds. Unless specifically provided otherwise all tests shall be made at Contractor's works before shipment.

The Contractor shall, if required, give the Engineer notice of any material being ready for testing, and the Engineer, or his said representative, if so desired, shall on giving twenty four hours previous notice in writing to the Contractor, attend at the Contractor's premises within seven days of the date of which the material is notified as being ready; failing which visit the Contractor may proceed with the test, which shall be deemed to have been made in Engineer's presence, and he shall forthwith forward to the Engineer due certified copies of the tests in duplicate.

In all cases where the Contractor provides for tests, whether at the premises of the Contractor, or of any subcontractor, the Contractor, except where otherwise specified, shall provide, free of charge, such labour, materials, electricity, fuel, water, stores, apparatus and instruments as may reasonably be demanded to carry out efficiently such test of the plant in accordance with the Contract and shall give facilities to the Engineer or to his authorised representative to accomplish such testing.

If special tests other than those specified in the Contract are required they shall be paid for by the Purchaser as variations, under clause 11.

When the tests have been satisfactorily completed at the Contractor's work the Engineer shall issue a certificate to that effect.

In all cases where the Contractor provides for test on the site, the Purchaser, except otherwise specified, shall provide, free of charge, such labour, materials, electricity, fuel, water, stores, apparatus and instruments as may be requisite from time to time and as may reasonably by demanded efficiently to carry

& testing

Test at contractor's premises

Test on site

out such test of the plant or workmanship in accordance with the Contract.

In the cases of Contractor requiring electricity for test on site such electricity shall be supplied to contractor in the most convenient form available.

15.The plant or material shall not be forwarded until shipping/ dispatch instructions shall have given to the Contractor.

Notification of delivery or dispatch in regard to each and every consignment shall be made to the Purchaser immediately after dispatch or delivery. The supplier shall further supply to the consignee a priced invoice and packing account of all stores delivered or dispatched by him. All packages, containers, bundles and loose materials forming part of each and every consignment shall be described in fully in the packing account, and full details of the contents of packages and quantity of materials shall be given to enable the consignee to check the stores on arrival at destination.

Delivery of plant

16.The manufacture and supply of plant shall be carried out under the direction and to the reasonable satisfaction of the Engineer.

Engineer's supervision

17. In respect of all matters which are left to the decision of Engineer, including the granting or withholding certificates, the Engineer shall, if required so to do by the contractor, give in writing the decision thereon, and his reasons for such decision. If the decision is not accepted by the Contractor, the matter shall, at the request of the Contractor, be referred to arbitration under provision of arbitration hereinafter contained, but subject to the right of reference to arbitration. Such decisions shall be final and binding on the contractor.

Engineer's decisions

18.The Contractor shall be responsible for loss, damage of depreciation to goods upto the delivery at site.

Liability for accidents and damage

19. If during the progress of manufacture or supply of plant, the Engineer shall decide and notify in writing to the Contractor that the Contractor has manufactured any plant or part of unsound or imperfect, or has supplied and plant inferior in quality to that specified, the contractor on receiving the details of such defects of deficiency shall, at his own expenses, within such time as may be reasonably necessary for the purpose proceed to alter, reconstruct or remove such plant or part of plant, supply fresh material upto the standard of specification and in case the Contractor shall fail to do so the Purchaser may, on giving the Contractor seven day's notice in writing of his intention so to do proceed to alter, reconstruct or remove such plant or part of plant of supply of such materials at the Contractor's cost provided that nothing in this clause shall be deemed to deprive the purchaser of or affect any right under the contract which he may otherwise have in respect of such defects or deficiencies.

Replacement of defective plant or material

20.All costs, damages or expenses, which the Purchaser may have paid, for which under the contract, the Contractor is liable, may be deducted by the Purchaser from any moneys due or which may become due by him to the Contractor under this Contract, or may be recovered by suit or otherwise from the Contractor.

Any sum of money due and payable to the contractor (including security, deposit returnable to him) under this contract may be appropriated by the Purchaser and set off against any claim of the Purchaser for the payment of a sum of money arising out of or under any other c ontract made by the Contractor with the Purchaser.

Deduction from contract price

21.(1) Subject to any deduction which the Purchaser may be authorised to make under the contract, or subject to any addition or deduction provided for under clauses 11, the Contractor shall, on the certificate of the Engineer be entitled to payment as follows:

(a) Ninety percent of the F.O.R contract value of the plant along with 100% sales/Trade tax and Excise duty as applicable on the finished material/equipment shall be made through bank, intimated by the Purchaser in rupees on receipt by the Purchaser of the Contractor's invoice giving the number and date of the railway receipt covering the dispatch of the plant from the Indian Port and of the advice note giving case number and contents, together with a certificate by the Contractor to the effect that the plant detailed in the said advice note has actually been dispatched under the said railway receipt and that the Contract value of the said plant so dispatched is not less than the amount entered in the invoice.

(b) Ten percent of the F.O.R contract value on presentation of the contractor's invoice when each commercially useable section of the plant is complete and the last portion of such section has been dispatched and the whole material has been delivered at the place fixed for delivery and checked at the site of the work or, within one month or such delivery, whichever is earlier.

Provided that each of the payments under this clause shall be due on the last day of the month in which the invoice for the amount due together with the necessary documents is received by the purchaser, provided also that the Purchaser shall not be bound to make any payment under sub-clause (a) unless the amount of such payment represent at least 8 percent of the total contract value of the plant.

(2) If at the time at which the last installment becomes payable there are minor defects in the plant which are not of such importance as to affect the full commercial use of the plant, then the Purchaser shall be entitled to retain such part of the installments as represents the cost of making good such minor defects, and any sum so retained shall, subject to the provisions of clause 30, become due upon such minor defects being made good.

Terms of payment

(3) If the Purchaser desires that the plant or any portion should not be dispatched by the Contractor when it is due for dispatch, the Contractor shall store such plant or portion at his works and be responsible for all risk. For such storage the Purchaser shall pay the Contractor at a rate to be mutually agreed upon between the parties, but no exceeding 5s (five shillings) per ton per week payable quarterly plus interest at 1 percent per annum above the current rate of the State Bank of India, on 80 percent of the contract value of the plant or portion thereof so stored, for the period from the date on which the said plant or portion become due and is ready for shipment upto the date on which it is actually shipped.

22. In any case where the contract price includes a provisional sum to be provided by the contractor for meeting the expenses of extra work or for work to be done or materials to be supplied by the sub-contractor, such sum shall be expended or used either wholly or in part, or be not used at the discretion of the Engineer, and entirely as he may decide and direct. If no part or only a part there of be used, then the whole or the part not used, as the case may be, shall be deducted from the contract price. If the sum used is more than such provisional sum the Contractor shall pay the excess. In the case of materials supplied or work done by a sub-contractor, the total of the net sum paid to the sub-contractor on account of such materials or works and a sum equal to 10% of such net sum allowed as Contractor's profit shall be deemed to be the sum used. None of the work or articles to which such sum of money refers shall be done or purchased without the written order of the Engineer. The Contractor shall allow the sub-contractors every facility for the supply of materials or execution of their several works simultaneously with his own, and shall within fourteen days after the Engineer has requested him in writing so to do, pay the dues of such sub-contractors on account of such materials or work; PROVIDED ALWAYS that the contractor shall have no responsibility with regards to such works or articles unless he shall have previously approved the sub-contractor and or the material or plant to be supplied.

Provisional sums

23 (1) Every application to Engineer for a certificate must be accompanied by a detailed invoice (in duplicate) setting fourth in the order of the Schedule of price, particulars of the plant supplied and the certificates as to such plant as is the reasonable opinion of the Engineer, in accordance with the Contract shall be issued within fourteen days of the application for the same.

(2) The Engineer may, be any certificates make any correction or modification in any previous certificate which shall have been issued by him and payments shall be required and adjusted accordingly.

Certificates of Engineer

24.No certificate of Engineer on account, nor any sum paid on account by the Purchaser, nor any extension of time granted under clause 26 shall affect or prejudice the rights of the

Certificate not to effect rights of the

Purchaser against the Contractor either under this agreement or under the law, or relieve the Contractor of his obligations for the due performance of the contract; or be interpreted as approval of the plant manufactured or supplied; and no certificate of the Engineer shall create liability on the Purchaser to pay for any alteration, amendments, variations or additions not ordered in writing by the Engineer or absolve the Contractor of his liability for the payment of damages whether due, ascertained or certified or not or of any sum against the payment of which he is bound to indemnify the Purchaser, nor shall any such certificates nor the acceptance by him of any sum, paid on account or otherwise affect or prejudice the rights of the Contractor against the Purchaser, either under this agreement or under the law.

purchaser of contractor

25.The Purchaser shall pay to the Contractor all reasonable expenses, incurred by the Contractor by reason of suspension of the manufacture of plant or delay in shipment by order in writing of the purchaser or the Engineer. Unless such suspension or delay shall be due to some default on the part of the Contractor of sub-contractor.

Suspension of works

26.The time given to the Contractor for dispatch or delivery shall be reckoned from the date of receipt by the Contractor of the order, together with all necessary information and drawings, to enable the work to be put in hand.

In all cases in which progress shall be delayed by strikes, lockouts, fire, accidents defective materials, delays in approval of drawings or any cause whatsoever beyond the reasonable control of the Contractor, and whether such delays or impediment shall occur before or after the time or extended time, for dispatch or delivery, a reasonable extension of time shall be granted.

Extension of time of completion

27. If the Contractor shall fail in the due performance of his Contract within the time fixed by the Contractor any extension thereof, the Contractor agrees to accept the reduction of the Contract price by half percent per week reckoned on the contract value of such portion only of the plant as cannot, in consequence of the delay be used commercially and efficiently during each week between the appointed and extended time, as the case may be and the actual time of acceptance under clause 29, and such reduction shall be full satisfaction of the Contractor's liability for delay but shall not in any case exceed 10% of the Contract value of such portion of the plant.

Price reduction clause

28. If the completed plant of any portion thereof, before it is taken over under clause 29, be found to be defective, or fails to fulfill the requirement of the contract, the Engineer shall give the Contractor notice setting forth particulars of such defects or failure, and the Contractor shall forthwith make the defective plant good, or alter the same to make it comply with the requirements of Contract. If the Contractor fails to do so within

Rejection of defective plant

a reasonable time, the Purchaser may reject and replace, at the cost of contractor, the whole or any portion of the plant as the case may be, which is defective or fails to fulfill the requirement of the Contract. Such replacement shall be carried out by the Purchaser within a reasonable time, and at a reasonable price and where possible to same specification and under competitive conditions. In case of such replacement by the Purchaser, the Contractor shall be liable to pay to the Purchaser the extra cost, if any, of such replacement delivered and / or erected as provided for in the original contract, such extra cost being the ascertained difference between the price paid by the Purchaser, under the provisions above-mentioned, for such replacement and the contract price for plant, so replaced and also to repay any sum paid by the purchaser to the Contractor in respect of such defective plant. If the purchaser does not so replace the rejected plant within a reasonable time, the Contractor shall be liable only to repay to the purchaser all moneys paid by the Purchaser to him in respect of such plant.

In the event of such rejection the Purchaser shall be entitled to use of the plant in a reasonable and proper manner for a time reasonably sufficient to enable him to obtain other replacement plant. During the period the rejected plant is used commercially, the Contractor shall be entitled to a reasonable sum as payment for such use.

29.Where the specification calls for performance test before shipment and these have been successfully carried out, the plant shall be accepted and taken over and the Engineer shall notify the Contractor to that effect. When the specification calls for tests on site the plant shall be taken over immediately after such tests have been satisfactorily carried out and the Engineer shall notify the contractor to that effect.

Such notification shall not be unreasonably withheld, nor shall the Engineer delay giving such notification on account of minor omissions and defects, which does not necessarily delay shipment nor affect the commercial use of plant without any serious risk: PROVIDED ALWAYS that the Contractor undertakes to make good such omissions and defects at the earliest possible moment.

Taking over

30.For a period of 24 (twenty four) calendar months commencing immediately upon the setting to work of the plant or on 30months from the date of receipt of equipment by the purchaser at site whichever is earlier called the "Maintenance Period", the Contractor shall remain liable to replace any defective parts that may develop in plants of his manufacture or those of his sub-contractor approved under clause 6, under conditions provided for by the Contract under proper use and arising; solely, from faulty design, materials or workmanship: PROVIDED ALWAYS that such defective parts as are not repairable at site and are not essential in the mean time to the maintenance in commercial use of the plant, are promptly returned to the Contractors' work at the expense of the

Maintenance

Contractor unless otherwise arranged.

If it becomes necessary for the contractor to replace or renew any defective part of the plant under this clause, the provisions of the first paragraph of this clause shall apply to the parts of the plant, so replaced or renewed until the expiration of six months from the date of such replacement of renewal or until the end of the above mentioned period of 12 months, whichever may be later.

If any defect be not remedied with a reasonable time, the purchaser may proceed to do the work at the Contractor's risk and expense, but without prejudice to any other rights which the Purchaser may have against the Contractor in respect of such defects.

The repaired or new parts will be delivered in accordance with clause 10. The Contractor shall bear reasonable cost of minor repair carried out on his behalf at site.

At the end of maintenance period, the contractor's liabilities shall cease. In respect of goods not covered by first paragraph of this clause, the Purchaser shall be entitled to the benefit of any guarantee given to the contractor by the original supplier or manufacturer of such goods.

31. If any dispute, difference of controversy shall at any time arise between the contractor on the one hand and the Madhyanchal Vidyut Vitran Nigam Limited and the Engineer of the contract on the other hand touching the contract, or as to the true construction, meaning and intent or any part of condition of, or payment for the same, or as to the true intent, meaning, interpretation, construction or effect of the clauses of the contract, specifications or drawings or any of them, or as to any thing to be done committed or suffered in pursuance of the contract or specifications, or as to the mode of carrying the contract into effect, or as to the breach or alleged breach, or as to obviating or compensating for the commission of any such breach, or as to any other matter or thing, whatsoever connected with or arising out of the contract, and whether before or during the progress or after the completion of the contract, such question difference or dispute shall be referred for adjudication to the M.D., Madhyanchal Vidyut Vitran Nigam Limited ., Lucknow or to any other person nominated by him in this behalf and his decision in writing shall be final, binding and conclusive. This submission shall be deemed to be a submission to arbitration within the meaning of the Indian Arbitration Act, 1940 or statutory modification thereof. The Arbitrator may from time to time with consent of the parties enlarge the time for making and publishing the award.

Upon every or any such reference, the costs of, an incidental to, the reference and awards respectively shall be in the discretion of the arbitrator, who shall be competent to determine the amount thereof or direct the same to be taxed as between solicitor and client or as between parties and to direct by whom

Arbitration

and to whom and in what manner the same shall be borne and paid.

Work under the contract shall, if reasonable possible, continue during the arbitration proceedings and no payments due to payable by the Corporation shall be withheld on account of such proceedings. In case of refusal/neglect by such nominee, M.D., Madhyanchal Vidyut Vitran Nigam Ltd. Lucknow may nominate another person in his place.

Any action taken or proceedings initiated on any of the terms of this agreement shall be only in the court of competent jurisdiction under the High Court of Judicature at Allahabad.

32.The Contract shall in all respect be construed and operate as a Contract as defined in the Indian Contract Act, 1872, and all payments there under shall be made in rupees unless otherwise specified.

Construction of contract

33.The marginal note to any clause of this Contract shall not affect or control the construction of such clause.

Marginal notes

FORM OF AGREEMENT(REFERRED TO IN CLAUSE 3)

THIS AGREEMENT made on the____ day of 200 BETWEEN _____________ (hereinafter referred to as "The Contractor") of the one part and Madhyanchal Vidyut Vitran Nigam Limited (hereinafter called "Purchaser") of the other part.

WHEREAS the Purchaser is about to erect and maintain the ___________ Hereinafter called the "work") and for the purpose requires the plants and machinery mentioned and specified in certain General Conditions, specifications, Schedules, Drawings, Forms of Tender, Covering Letter and Schedule of Prices which, for the purpose of identification, has been signed by ______________________ on behalf of the Contractor and ______________________ (the Engineer of the Purchaser) on behalf of the Purchaser all of which are deemed to form part of this Contract as though separately set out herein and are included in the expression “Contract” whenever herein used.

AND WHEREAS the Purchaser has accepted the Tender of the Contractor for the supply and delivery of the said Plant and Machinery for the sum of Rs. _________ upon the terms and subject to the conditions hereinafter mentioned.

NOW THESE PRESENT WITNESS and the parties hereto hereby agree and declare as follows, that is to say, in consideration of the payments to be made to the Contractor by the Purchaser as hereinafter mentioned “the Contractor” shall and will duly provide the said Plant and Machinery for the said works on the terms and conditions mentioned in the Contract.AND in consideration of the due provisions of the said Plant and Machinery by Contractor and due performance of this part of the Contract, the Purchaser, does here by for himself, his successor or assigns covenant with the Contractor that he (the Purchaser) his successor or assigns will pay to the contractor the said sum of ______ or such other sum as may become payable to the Contractor under the provision of the Contract, such payments to be made at such time and in such manner as is provided by this contract.

IN WITNESS WHEREOF the parties, hereto have signed this Deed hereunder on the dates respectively mentioned against the signature of each.

Signed SignedBy________ By________(for and on behalf of the Purchaser) (Contractor)(Date) (Date)

In the presence of In the presence of

(Date) (Date)and of and of

(Date) (Date)

FORM OF BANK GUARANTEE

(For depositing Earnest money in case the amount of for deposit exceeds Rs. 5,000/- Bank guarantee should be on a non-judicial Stamp Paper of requisite value as per present Act and should be checked by the Tenderer at the time of issuing the bank guarantee for any change in the stamp value)

To,EXECUTIVE ENGINEER, ELECTRICITY STORE CIRCLE, LUCKNOW

Sir,

WHEREAS, M/s. ________ a company incorporated under the Indian Companies Act, its registered office at ________ /a firm registered under the Indian Partnership Act and having its business office at ________ son of ________ resident of ________ carrying on business under the firm's name and style of M/s ________ at ________ Shri ________ son of ________ resident of ________, at ________ Shri ________ son of ________ resident of ________ partners carrying on business under the firm's name and style of M/s ________ at ________ which is unregistered partnership (hereinafter "the Tenderer") has/have in response to your Tender Notice ________ against Specification Number ________ for ________ offered to supply and/or execute the works as contained in The Tenderer's Letter No. ________.

AND WHEREAS the Tenderer is required to furnish you a Bank Guarantee for the sum of Rs________ as Earnest Money against the Tenderer's offer as aforesaid.

AND WHEREAS ________ (Name of the Bank), have at the request of the Tenderer agree to give you Guarantee as hereinafter contained:

NEW THEREFORE, in consideration of the promise we, the undersigned, hereby covenant that the aforesaid Tender of the Tenderer shall remain open for acceptance by you during the period of validity as mentioned in the Tender or any extension thereof as you and the Tenderer may subsequently agree and if the Tenderer shall for any reason back out, whether expressly or impliedly, from his said Tender during the period of its validity or any extension there of as aforesaid, we hereby Guarantee to you the payment of the sum of Rs. ________ on demand, not withstanding the existence of any dispute between the Madhyanchal Vidyut Vitran Nigam Ltd, LUCKNOW and the Tenderer in this regard AND we hereby further agree as follows:

(a) That you may without affecting this guarantee grant time or other indulgence to or negotiate further with the Tenderer in regard to the conditions contained in the said Tender and hereby modify these conditions or add thereto any further conditions as may be mutually agreed upon between you and Tenderer.

(b) That the Guarantee herein before contained shall not be affected by any change in the constitution of our Bank or in the constitution of the Tenderer.

(c) That any account settled between you and the Tenderer shall be conclusive evidence against us of the amount due hereunder and shall not be questioned by us.

(d) That this Guarantee commences from the date here of and shall remain in force till the Tenderer, if his Tender is accepted by you, furnishes the security as required under the said Specifications and executes a formal

(e) Agreement as therein provided or till four months after the period of validity or the extended period of validity, as the case may be, of the Tender whichever is earlier.

(f) Not withstanding any thing contained above the liability of the Guarantor hereunder is restricted to the said sum of Rs. ________ and this Guarantee shall expire on the ________ day of ________ 200__ unless a claim under the Guarantee is filed with the Guarantor within six months of such date all claims shall lapse and the Guarantor shall be discharged from the Guarantee.

(g) That the expressions "the Tenderer", "the Bank" and “the Madhyanchal Vidyut Vitran Nigam Limited” herein used shall, unless such interpretation is repugnant to the subject or context, include their respective successors and assigns.

Yours faithfully,

Note: The bank guarantee should be exactly in this proforma without making any change or deletion.

FORM OF GUARANTEE BOND FOR 1% SECURITY1. In consideration of the Mdhyanchal Vidyut Vitran Nigam Limited,

Lucknow (hereinafter called (‘M.V.V.N.L.’) having agreed to exempt ______ (hereinafter called ' the contractors ') from the demand under the terms and conditions of an Agreement ______ dated ______ made between ______ and ______ for ______ thereinafter called "the said agreement") of the security deposit for the due fulfi l lment by the said contractor(s) of the terms and conditions in the said agreement, on production of a Bank Guarantee for Rs. ______ (Rupees ______ only) we ______ Bank Ltd., (hereinafter referred to as "the Bank") do hereby undertake to pay to M.V.V.N.L. an amount not exceeding Rs. ______ against any loss or damage caused to or suffered or would be caused to or suffered by M.V.V.N.L. by the reason of any breach by said Contractor(s) of any of the terms and conditions contained in the said agreement.

2. We ______ Bank Ltd. , do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on demand from M.V.V.N.L. stating that the amount claimed is due by way of loss or damage caused or would be caused to or suffered by M.V.V.N.L. by reason of any breach by the said Contractor of any of the terms and conditions contained in the said Agreement or by reason of the Contractor failure to perform the said agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our l iabil i ty under this guarantee shall be restricted to an amount not exceeding to Rs______.

3. We ______ Bank Ltd., further agree that the guarantee herein contained shall remain in full force, and effected during the period that would be taken for the performance of the said agreement, and that i t shall continue to be enforceable t i l l al l the dues of M.V.V.N.L. under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or t i l l or their only Authorised Officer certified that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges the Guarantee.

4. We______ Bank Ltd., further agree with M.V.V.N.L. that the M.V.V.N.L. shall have the fullest l iberty without our consent and without effecting any manner of obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to t ime or to postpone for any time or from time to t ime any of the powers exercisable by M.V.V.N.L. against the said contractor(s) and to for bearer or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our l iabil i ty by reason of any such variation, or extension, or extension(s) being granted to the said contractors(s) or for and for bearance, act or omissions on the part of M.V.V.N.L. or any indulgence by M.V.V.N.L. to the said contractor(s) or by any such matter or thing whatsoever which, under the law relating to sureties, would but for this provision have effect of so relieving us.

5. We______ Bank Ltd., lastly undertake not revoke this guarantee during i ts currency except with the previous consent of M.V.V.N.L.in writ ing.

6. Not withstanding anything contained above, the l iabil i ty of the guarantee hereunder is restricted to the said sum of Rs ______ and this guarantee shall expire on the ____ day of ____ 200__ unless a claim under the guarantee is fi led with the guarantor or within 6 months of such date, all claims shall lapse and the guarantor shall be discharged from the guarantee.

7. We ______ (Name of Bank) lastly undertake to pay to M.V.V.N.L. any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/supplier(s) is any suit or proceeding, pending before any court or Tribunal relating to arbitration there to or l iabil i ty under this present being absolute and un-equivocal.

The payment so made by us under this Bond shall be valid discharge or out l iabil i ty for payment there under and the contractor(s)/supplier(s) shall no claim against us for making such payment.

Date __ day of ___ 20__

for ______ Bank Ltd.

GENERAL REQUIREMENTS OF SPECIFICATION2.1 SCOPE:

2.1.1 This specification covers design, manufacture, performance, testing, inspection, packing and delivery of equipments with accessories and auxiliary equipment required for various destinations in U.P. The item and quantities required are as detailed in Technical schedule.

2.1.2 The equipments shall be supplied complete with all fittings/accessories, apparatus and parts that are necessary of usual for their efficient operation. Such parts shall be deemed to be within Contractor's scope whether specifically mentioned or not. Equipment in all respects shall incorporate the highest quality of modern engineering, design and workmanship.

2.1.3 The "General Conditions of Contract" Form 'B', copy of which is attached hereto, forms an integral part of this specification. The contractor shall supply all materials and perform all works in strict accordance there with. In the event of conflict between the "General Conditions of Contract" From 'B’ and “General requirement of specification” as given here, the latter shall prevail.

2.1.4 The general requirement of specification comprise of this chapter and detailed technical specification. These are supplementary to each other and are essential for complete interpretation of the Purchase's requirements.

2.2 PROJECT DATA:

i. Location various sites in Central Uttar Pradesh

ii. Altitude not exceeding 1000 meters

iii. Climatic conditionsa. Design maximum ambient air temperature 50.0 deg. Cb. Maximum daily average ambient temperature In Shade 47.2 deg. C

Maximum daily average ambient temperature In Sun 65.5 deg. Cc. Minimum ambient air temperature in shade (-) 5 deg. Cd. Relative humidity 100% max.

10% min.e. Wind load 195 kg./sq mmf. Seismic level 0.13 g.g. Isokeraunic level 50h. Average annual rainfall 1200 mm.i. Hot & humid tropical climate conducive to

rust and fungus growth

2.3 SYSTEM PARTICULARS:

i. Rated system voltage 33 kV, 11 kV, & 0.433 kV

ii. System frequency 50 Hz this may vary by ± 5%

iii. Number of phases Three

iv. Neutral Effectively earthed

v. Auxiliary power supply

w.

a)For lighting, fixtures space 250V, 2 wire 50 Hz. AC heaters & AC operated coils supply with one point grounded.

b)D. C. Alarm control and 24 Volts un-grounded DC Protective devices supply from station battery. The above supply voltage will vary as follows.

AC voltage will vary ±10% frequency by ± 5% and combined voltage and frequency ±10% DC voltage 21.5 V to 26.5 V

2.4 DRAWINGS & MANUALS:

2.4.1 The contractor shall furnish four prints of each of the following drawing to the Engineer of the contract, within four week of the date of order.

a) General arrangement drawing of the equipment offered.(b) Detailed dimensional drawing and descriptive literature of all the components supplied.(c) Basic Electrical diagram. In addition, the contractor shall also submit four prints to the Engineer within 30 days of the complete bill of material with each item identifiable in the detailed drawing with references. This will also form detailed packing list of the equipment.

2.4.2 The Engineer shall return to the contractor one print of each drawing (a) stamped "APPROVED" or (b) marked up with comments. In case of (a), no further resubmission of drawing is required for Engineer's approval. In case of (b), the Contractor shall correct his original drawings to confirm to the comments made by the Engineer and resubmit in the same manner as stated above, within two weeks after the receipt of the marked up print by him.

2.4.3. The Contractor on receipt of prints stamped "APPROVED" shall furnish to Engineer of the contract one direct reading reproducible of each drawing and bill of material within two weeks of receipt of approved set.

2.5 MANUALS:The Contractor shall furnish three sets bound copies of erection, commissioning and Operation, maintenance manuals giving detailed instructions procedures, precautions for alt the equipments supplied by him to the Engineer. The manuals shall be specific to the equipments supplied and not of general nature. One set of this manual shall also be packed with each set of equipments.

2.6 RAW MATERIAL:The contractor shall be responsible for timely arrangement / procurement of all the raw materials required for the manufacture of all tendered items and shall furnish their test certificate to the purchaser. However depending on the policy of the Govt. of India, Purchaser may issue essentiality certificates for arrangement of such raw materials through CE, DOE, DGTD or others who may allot the same to the contractor, at their discretions directly from any of the producers of such raw materials or other source, but without any financial liability to the Purchaser of affecting / linking the delivery of the equipment with the availability of raw material against such certificates or recommendations.

2.7 INSPECTION & TESTING:The Contractor shall intimate the quantity of material to be offered for inspection at least 4 weeks in advance to M.D.,M.V.V.N.L.,Lucknow,who shall allocate the material as per requirement of various Zones of M.V.V.N.L.,Lucknow where the material is required to be supplied.As per Clause 14 of General conditions of Contract Form 'B', the Contractor shall give 15 days notice to the M.D., Madhyanchal Vidyut Vitran Nigam Limited, Lucknow, under intimation to Superintending Engineer, Electy. Store Circle, Madhyanchal Vidyut Vitran Nigam Limited, Lucknow, and the Purchaser of every lot of material being ready duly packed for despatch alongwith Routine Test Result of the material offered, and details of despatches made against last authorization for despatch in addition to the Test specified in the technical specification. MD Madhyanchal Vidyut Vitran Nigam Limited, Lucknow, shall thereupon arrange inspection and testing of material and also issue despatch instructions within the Nigam.The contractor shall also render necessary assistance to the inspecting officer(s) in making random sampling. Wherever considered necessary, the material shall be marked, embossed or sealed by the inspection officer after inspection has been carried out and the material approved for dispatch.

The purchaser shall reserve the right to draw required number of samples of other major items of raw materials. These samples shall, however be drawn and sealed in the presence of Contractor or his authorised representative. The purchaser further reserves the right to get these samples tested form any Government recognised Test House/Laboratory or Government Test House/ Laboratory.

The contractor shall record either of the following certificates on the invoice/packing list (Challan) as the case may be.

“Certified that the consignment (lot) of material supplied through this invoice/ packing list (Challan) has been inspected and tested by representative (s) of Managing Director, M.V.V.N.L. and has been approved for dispatch.

OR“Certified that the inspection and testing of consignment (lot) of material supplied

through this invoice/packing list (Challan) has been waived off by the purchaservide his letter No. _____ Dated _________. It is further certified that materials have been tested and results have been found to be within the values specified in the relevant ISS/Contract as per copies of Test Certificate enclosed."

Not with-standing the inspection carried put by the officers of DISCOMS, in case of any short defective supply of material detected by the consignee, the contractor shall be liable to make good such shortages/rectify the defects. The consignment also be subjected to joint inspection by Representative of the Contractor and the purchaser in the stores of M.V.V.N.L.. in case of any dispute regarding quality and/or quantity of the material supplied.

In case the material offered for inspection in not found ready when the inspecting party reaches the works of contractor, the cost incurred by the M.V.V.N.L.. on this account will become payable by the contractor on demand by S.E., Electricity Stores Circle. M.V.V.N.L., Lucknow within 30 days.

2.8 PRODUCTION SCHEDULE & PROGRESS REPORT :The contractor shall furnish detailed production schedules for all major components to be supplied. The schedule shall include dates of completion of:

(a) The Engineering work

(b) Different phases of material procurement manufacture and fabrication(c) Delivery

A report on actual progress in percentage and date of completion of each of the above items shall be sent to the Purchaser every month, starting two months from the date of letter of intent or date of purchase order.

2.9 PACKING & DESPATCH OF EQUIPMENT :

2.9.1 All equipments / materials shall be suitably packed for transport cartage to siteand outdoor storage during transit. The contractor shall be responsible for anydamage to the equipment during transit due to improper and inadequate packing.The case containing fragile or material easily prone to damage shall be verycarefully packed and marked with appropriate caution symbols i.e. "FRAGILE";"HANDLE WITH CARE"; “USE NO HOOKS” etc. Packing of each package shallbear packing list. Packing shall provide complete protection from moisture,termites and mechanical shocks etc. Wherever necessary proper arrangementsfor attaching slings for lifting shall be provided. All packages shall be clearly markedwith gross weight sign showing "UP & DOWN" side of boxes, contents of eachpackage, Order No. and date, name of plant/equipment of which the material inpackage forms part and any handling and un-packing instruction considerednecessary. Any material found short inside the packing cases shall be suppliedby the contractor without any cost. Contractor shall ascertain prior to shipmentfrom concerned authorities, the transport limitations like weight and maximumallowable package size for transportation. All packing cases and packing materialshall become the property of the purchaser.

2.9.2 The equipment /material shall be dispatched as per dispatch instruction issued by S.E., Electricity Stores Circle. M.V.V.N.L., Lucknow. A telegraphic intimation shall also be given to the consignee(s) immediately after the dispatch of the equipment mentioning the specification number, name of equipment, R/R number, date of dispatch, No. of packages, wagon number and approximate weight of each package to enable him to take the delivery and unload the material in case the dispatch documents are not received by him in time.

2.9.3 Packing list containing details of equipment for verification at site shall be placed inside each package and shall correspond with the advice note and approved bill of materials.One set of manual as required in 2.5 5 shall also be placed inside the package.

2.9.4 Bill (s) dully pre-receipted in triplicate in accordance with approved terms of payment and together with all necessary dispatch document, shall be sent lo consignee(s) under registered cover with additional copy to Engineer of the Contract,

2.9.5 Any demurrage / wharfage or other charges payable due to non implementation of any of the above instructions shall be to contractor's account.

2.10 REJECTION:

2.10.1 Purchaser reserves the right to reject any equipment if during the tests at works or at site, the test values achieved do not comply with the respective standards/ specifications and exceed the tolerable limits.

2.10.2 Contractor shall replace a rejected equipment with a new equipment complying with the guaranteed

values as promptly as possible and at no extra cost to the purchaser. Purchaser reserves the right to retain any rejected equipment and take it into service until the contractor supplies the new equipment.

2.10.3 Rejection of any equipment wilt riot be held as a valid reason for delay in timely completion of the work.

2.11 DESPATCH INSTRUCTIONS :

2.11.1 Detailed dispatch instructions shall be issued by the S.E, Electricity Stores Circle, M.V.V.N.L., Lucknow for the quantities authorised for dispatch who however reserves the right to amend the dispatch instruction at any time before the actual dispatch of the material. It may be noted that no material is to be dispatched without satisfactory testing / inspection and clearance by representative of concerned M.V.V.N.L..

2.11.2 Telegraphic intimation shall be sent to consignee immediately after the goods are booked and following documents shall be sent by the contractor to the bankers and additional copy of each shall also be sent directly to the purchaser and to the consignee by registered mail on the same day.

(a) Evidence of dispatch i.e. Railway receipt.(b) Packing list (3 copies)(c) Invoice (3 copies)(d) Test certificate (3 copies)

2.11.3 In case of transport by Road, the contractor shall deliver the material/equipment to the consignee at the specified place of delivery with the following documents and one additional copy of each sent directly to the purchaser.

(a) Delivery Challan (2 copies)(b) Packing list (2 copies)(c) Invoice (2 copies)(d) Test certificate (2 copies)

2.11.4 A statement of dispatches shall be sent by the contractor on the first day of every month of dispatches made by him during preceding month in the following proforma.

DI No & date

Name of consigne

e

Name of

material

Quantity GR/RR

No. & date

Bill No. &date

Amount

Remark

Allotted Dispatched

1 2 3 4 5 6 7 8 9

2.12 INSURANCE:2.12.1 The Contractor shall arrange, secure and maintain insurance may be necessary to protect his own

interest and the interest of the Purchaser, against all risks that are to be covered under the insu rance shall include, but not be limited to the loss or damage in transit, theft, pilferage/riot, civil commotion, weather conditions, accidents of all kinds, fire, war risks during ocean transportation only etc.

2.12.2 Insurance is to be taken for the F.O.R. destination value of the equipment for transit from the manufacturer's warehouse to Purchaser's warehouse plus 30 days storage there after.

2.12.3 All damages and shortages of the equipment after its delivery destination Railway station and transportation to stores and storage there after shall be notified by the consignee by

registered post to contractor or his authorised representative within 30 days for making good the damage or loss by way of replacement of the equipment damage or lost.

2.12.4 The contractor shall take up the matter with insurance company for finalization of claim, and purchaser shall provide required information. All further action in connection with making and settling of claims, if any, will be carried out by the contractor for which no extra payment will be made.

The contractor shall be responsible to make good the damage or loss by way of repairs and/or replacement of equipment free of cost irrespective of the fact whether claims are accepted by the insurance company or not without waiting for claims settlement.

2.12.5 The scope of such insurance shall cover the entire value of the contract form time to time.

2.13 TERMS OF PAYMENT:

2.13.1 The terms of payment shall be as per clause-21 of Form “B”

2.13.2 For equipment to be dispatched by road transport the payment will be made after the receipt of goods at site. For equipment dispatched by rail, the contractor can claim 90% of the contracted value of the equipment(including price variation, if any)together with 100 % of excise duty, sales/trade tax against R/R through bank of consignees choice provided that:

a) The contractor submits a certificate along with invoice to the effect that the material detailed in the said advice note which has actually been dispatched, is under the said Railway receipt and the value of the material as dispatched is not less than the amount entered in the invoice.

b) The Bank Commission shall be borne by the Contractor.

c) The contractor shall be responsible for timely intimation to the consignee about R.R. etc. and in the event of this lapse; the demurrage/wharfage shall be responsibility of the contractor.

2.14 DELIVERY:

2.14.1 The commencement of delivery period shall be counted from the date of letter of indent or date of signing of detailed order, as the case may be.

2.14.2 Date of R/R shall be deemed to be the date of delivery for dispatch by rail, the date of receipt of material in purchaser's store shall be deemed to be the date of delivery for dispatch by Road.

2.14.3 The delivery should be effected in serviceable lots/sets of equipment. In case of part dispatch, the delivery shall be deemed to have been effected when last component part of the equipment of serviceable lot/set has been delivered.

2.15 SECURITY DEPOSIT :

The contractor Shall deposit security as required under Clause-3 of the “General Conditions of Contract: Form-B” @ 1% (one percent) of the F.O.R. destination price of material in the form of bank draft/F.D.R./C.D.R. of Govt. interest bearing security duly pledged in favour of Executive Engineer, (Payment), Elecity.Store Circle,Lucknow or guarantee bond from a schedule bank of India duly executed on non-judicial stamp paper of requisite value in the enclosed proforma.

The above security shall be sent within 30 days of the award of contract. The validity of the security deposit in any of the above form shall be for a period of 18 months from the date of receipt of last lot of material with a claim period of six months thereafter. In case the supplies are delayed beyond the

delivery schedule mentioned in the order, the contractor shall extend the validity of the security deposit so as to cover a period of 18 months from the day by which he anticipates to complete the supplies, failing which the purchaser shall have the right to en-cash the Bank Guarantee without making any reference to him. His order is liable to be cancelled if security is not deposited within the time specified and in that event earnest money shall be forfeited. The contractor shall not commence the supply of material till such time he deposits security as above and intimating regarding receipt and correctness of the same is received by him in writing from the Engineer of contract.The security will be released to the contractor after expiry of the maintenance period and settlement of all the claims of the consignees against the contract.

2.16 TRAINING OF ENGINEERS:2.16.1 The purchaser may depute his Engineers for a period as mutually agreed, at the

manufacture's work for a purpose of familiarization with equipments andtechniques covered under the specification, including training in commissioning,operation, maintenance and trouble shooting aspects etc. The contractor shallprovided the necessary training facilities free of cost to the purchaser and alsoindicate suggested training programme etc. In case, this training course is beingrun regularly by the manufacturer or his principals, this may be indicated in thetender, along with details of training, duration, scheduled date, course contentetc. The traveling expenses from UP to their place of training and back andmaintenance expenses of the deputed trainees shall be borne by the purchaser.

2.16.2 The contractor 4depute his senior Engineer/Specialists to the training institute/staff colleges of the purchaser for training / familiarization course when requestedby the purchaser.

2.17 JUDICIAL JURISDICTION:All the disputes arising out of and touching or relating to subject matter of agreement/ contract shall be subject to jurisdiction of local court of Lucknow and Lucknow Bench of High Court Judicature at Allahabad only.

2.18 ARBITRATION CLAUSE 31 OF FORM 'B' :- The following is deemed to be added at the end of the part-1 in the Arbitration clause 31 of Form 'B'."In case of refusal/neglect by such nominee M.D., Madhyanchal Vidyut Vitran Nigam Ltd. may nominate another person in his place.

TENDER SPECIFICATION NO. ESCL/09/2011

SCHEDULE OF GUARANTEED TECHNICAL PARTICULARS IN RESPECT OF STAY SET ( 16X1800 MM )

1 Name of the Tender,2 Name and address of the manufacturer3 Whether the tenderer is authorized dealer of the

manufacturer (Please enclose an attested Proof of being authorized dealer)

4 Size of stay sets5 i) Material of rod and cylindrical portion of

elbow of stay sets.ii) Whether the material conforms to relevant

ISS (Please quote the reference number).iii) Description and process aopted for

revetting the sides of elbow into the cross 6 i) Material of thimble:

ii) Whether the material conforms to relevant ISS (Please quote the reference number).

7 i) Material of ratchet nut and anchor plate:ii) Whether the material conforms to relevant

ISS (Please quote the reference number).8 Standard to which screw threads of rods and nuts

conform (Please quote the reference number of ISS/BSS)

9 Material of Cross Head of elbow10 Minimum guaranteed weight11 Breaking load of completely finished stay sets in kg.12 Quality & ISS to which Zinc consumed in

galvanizing conforms13 Whether the sample offered strictly conforms to

drawing.14 Manufacturing Tolerance15 Packing Details:

a) No. of stay sets in one package.b) Dimensions of one package.c) Gross weight of one package

16 ISI certification's mark license, if any17 Any Other details:

Date:Place:

TECHNICAL SPECIFICATION OF GALVANIZED STAY SETS SIZE 16 X 1800 MM.

1. Galvanized Stay sets of size 16 x 1800 mm. shall be as per enclosed drawing for

supporting poles

of overhead lines on tension location.

2. The minimum breaking load of assembled Stay sets shall be 5229 Kgs. For 16 x

1800 mm. for size

of Stay sets.

3. The rod and the cylindrical portion of the bow shall be of steel conforming to ISS-

2062A ‘SK’ of

latest version/amendments thereof, if any. The cross head of the bow shall be of

sound iron casting

with word MVVNL embossed thereon. The anchor plate and the ratchet nut

shall be of mild steel. The rod shall be of good finish, well forged and free from

flaws and other

defects. The head shall not fail when rods are tested to fracture at their full section

by tensile

stress. The rivet head of the bow shall be well riveted into the cross head and shall

not draw when

the bow is tested to fracture by tensile stress. The ratchet nut and the ratchet face of

each cross

head shall provide a good ratchet action. The screw threads of the rod and nut shall be to BS Unit

worth (BS 84 medium fit) or equivalent ISS, if any and the screw threads of the rod shall be well

oiled before the nuts are run on. The anchor plate shall be clearly cut off and punched.

4. The rod, bow, ratchet nut, anchor plate and thimble including the screw threads of

the nut and the

ratchet nut shall be smoothly and continuously hot dip galvanized with zinc smelter

conforming to

ISS/2633/1972 and IS/4759/1968 with latest amendments thereof if any. The nut

shall be well

finished before galvanizing.

5. Stay sets shall be subjected to the test to determine the tensile strength and shall not

fail below the

specified breaking load. The load shall be applied between the outer end of the bow

of completely

assembled Stay set and the forged end of the rod.

6. The minimum guaranteed weight of finished 16 mm. Galvanized Stay Sets will be

5.80 Kgs. This

weight is for the purpose of acceptance of Stay sets.

7. Cross head components of Stay sets shall be legibly and indelibly marked with the

trade mark of

the manufacturer. Manufacturing tolerance of ±2.5% is allowed in dimension only.

8. Test shall be performed either at contractor’s premises or at place to be fixed by the

purchaser and

the charges of which shall be borne by the contractor.

MATERIAL OF STAY SET

The components of complete stay shall be as follows:(A) STEELSL. NO

NAME OF COMPONENT MATERIAL USED FOR MANUFACTURING WITH REF.

OF ISS

WEIGHT OF COMPONENTS

(KGS.)

16 MM. G.I. Stay Set:

1. 16 mm Mild Steel Rod Mild Steel As Per ISS:2062 Gr. A SK

2.850

2. 12 mm Mild Steel Rod for Elbow Mild Steel As Per ISS:2062 Gr. A SK

0.750

3. Cross Head of Elbow Pig iron as per Foundry of I&II ISS: 224/65 HMI-IV/LM-1

1.000

4. 6 mm anchor Plate Mild Steel Ass per ISS:2062 Gr. A SK.

1.100

5. Ratchet nut Mild Steel As per ISS:2062 Gr. A SK.

0.060

(28mm MS Rod)

6. Thimble Mild Steel SheetsAs per ISS: 1079 Gr.‘O’ SK (2mn H.R. Steel)

0.040

Total 5.80

(B) ZINCElectrolytic High Grade Zinc

For galvanizing of Stay Set.

Note : The contractor shall themselves be responsible for timely arrangement/ Procurement of all the

raw/materials required for the manufacture of all Tendered items and shall furnish their test

certificates to the purchaser,