EXAMPLE TEMPLATE:

Self-Evaluation Audit Tool (SEAT form)2019

We recommend having a copy of the EYFS (2017) to hand when using this document

This is an example template, which registered early years providers may adapt to reflect their own practice. This is provided by North Somerset

Local Authority as guidance only.Whilst every effort has been taken to ensure that the information

provided is accurate and up to date, North Somerset Local Authority will not be held responsible for any loss, damage, or inconvenience caused

because of any inaccuracy, error or omission.

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Self-Evaluation Audit Tool Childminder’s name

Date completed by childminder

Date Date Date Date

Updated

This Self Evaluation Audit Tool (SEAT) has been created to support you with preparing for your Ofsted inspection and inform your quality improvement

The SEAT form can also be used to support you to evaluate your practice against the Ofsted ‘Evaluation Schedule for Inspections of Registered Early Years Provision’ and it can be used as evidence during your Ofsted inspection.

The form is based on the Safeguarding and Welfare Requirements and the Learning and Development Requirements that form part of the Statutory Framework for the Early Years Foundation Stage (3 April 2017).

The learning and development requirements and the safeguarding and welfare requirements are indicated by the use of the word “must”. Additionally, early years providers must "have regard" to other provisions in these sections. These provisions are indicated by the use of the word “should”. "Having regard" to these provisions means that early years providers must take them into account when providing early years provision and should not depart from them unless there is good reason for doing so.

This form has been designed to be used independently by childminders. It may be shared with your early years support adviser.

To give a full view of your setting, we recommend including additional information/evidence where appropriate rather than only giving yes/no answers.

If you are also registered on the Childcare Register, please refer to the ‘Registration requirements for the Childcare Register: childminders and home child carers’, to ensure you are also meeting these requirements. Information about the registers are in Ofsted’s online manual: Childminders and childcare providers: register with Ofsted - Registration Requirements

https://www.gov.uk/guidance/childminders-and-childcare-providers-register-with-ofsted/registration-requirements

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If you have any questions about any of the content of this document please contact your early years support adviser. There are examples of proforma, supporting documents and policies etc. on the North Somerset Online Directory website under the Early Years Workforce section. http://search3.openobjects.com/kb5/northsomerset/directory/family.page?familychannel=0

The Early Years Foundation Stage Framework can be accessed via the link below:http://www.foundationyears.org.uk/eyfs-statutory-framework/

Using this form for ongoing quality improvement:

Please ensure you date any additions to your form, as this will be evidence of ongoing reflective practice.Remember to leave all comments in the form as this will show your progress through the self-evaluation and quality improvement process.As you complete the form, you will identify areas of your practice that could be developed further. We recommend documenting your plans (for example, action plans or priorities for improvement forms), what you did, and evaluating the impact these developments have had on the children.

Re-use of this document is subject to the following conditions. You must: acknowledge the source and our copyright status in cases where the information

is being published or you supply the information to others, using the following text:© North Somerset Council. Material is reproduced with the

permission of North Somerset Council. reproduce the information accurately; not reproduce our logos; not use the information in a derogatory manner, in a misleading context or in a

misleading way; not use the information for the principal purpose of advertising or promoting a

particular product or service, or in a way which could imply endorsement by us or generally in a manner which is likely to mislead others;

not use the information in ways which are knowingly or potentially libellous or slanderous of individuals, companies or organisations;

ensure that you comply with the terms of the Data Protection Act 2018; allow us to inspect, on request, copies of any works that include the information to

check that you have kept to the terms outlined above

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Self-Evaluation Audit Tool

Name and address of setting: Telephone numbers:

Email address:

Do you work with an assistant?

Name of assistant(s):

Please note: The Early Years Team can provide information and support around safer recruitment and hiring and working with assistants.

Ofsted registration number:

Registered on the Early Years Register / Childcare Register / Voluntary Register?(delete as appropriate)

Childminding group attendance: Which group/s and how often?

Last Ofsted Inspection Report

Date of last inspection:

Outcome of last inspection:

Comments:

To meet the requirements of the Early Years Foundation Stage the provider must:

To further improve the quality of the early years provision the provider should:

What have you done to address these comments since your last inspection?

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Safeguarding and Child Protection 3.4

evidence/comments

How do you ensure that you are alert to any issues for concern in the child’s life at home or elsewhere? (must)(Consider training, relationships with parents and children, record keeping, partnerships with other agencies involved with your families etc.)

Do you have and implement a policy, and procedures, to safeguard children? (must) Are these in line with the guidance and procedures of North Somerset Children Safeguarding Board (should)There is an example safeguarding policy on the North Somerset Safeguarding board (NSSCB) websitehttp://www.northsomersetsafeguarding.co.uk/userfiles/downloads/116/early-years-safeguarding-procedures-ns-2017.pdf

Do your safeguarding policy and procedures include an explanation of the action to be taken when there are safeguarding concerns about a child and in the event of an allegation being made against a member of staff (must)Does this procedure cover the practical issues of looking after the children in the event of an allegation being made against a member of staffDo your safeguarding policy and procedures cover the use of mobile phones and cameras in the setting (must) Govt Guidance to help those who work in early years settings consider their practice and to take steps to safeguard both children and adults online: https://www.gov.uk/government/publications/safeguarding-children-and-protecting-professionals-in-early-years-settings-online-safety-considerations?utm_source=ccb1d8d7-99a6-40be-9170-

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Do you have appropriate arrangements to oversee the safe use of information technology for the children, including the use of the internet?

3.5 evidence/commentsA practitioner must be designated to take lead responsibility for safeguarding children in every setting. Childminders must take the lead responsibility themselves. The lead practitioner is responsible for liaison with local statutory children’s services agencies, and with the LSCB – how do/would you do this?The website for the North Somerset Safeguarding Children Board can be accessed belowhttp://www.northsomersetlscb.org.uk/

The Lead Practitioner must provide support, advice and guidance to any other staff on an ongoing basis, and on any specific safeguarding issue as required – if applicable (e.g. if you have an assistant), how does this happen?The lead practitioner must attend a child protection training course that enables them to identify, understand and respond appropriately to signs of possible abuse and neglect Taking account of any advice from the LSCB or local authority on appropriate training courses

NSSCB require all childminders to attend:Please see North Somerset Child Protection Training Pathway for Childminders for details:

Please provide details of child protection training with attendance dates3.6 How do you train all staff to understand your safeguarding policy and procedures, and ensure that they all have up to date

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knowledge of safeguarding issues. (must)Does the training you make available enable staff to identify signs of possible abuse and neglect at the earliest opportunity, and to respond in a timely and appropriate way. For example; a girl that may have been subjected to (or at risk of) female genital mutilation (must)You may find ‘What to do if you’re worried a child is being abused: Advice for practitioners” helpful.https://www.gov.uk/government/publications/what-to-do-if-youre-worried-a-child-is-being-abused--2

Please provide details of child protection training your assistants have undertaken or attended with attendance dates where appropriate. Please note it is an LSCB requirement for North Somerset Childminder assistants to attend the North Somerset basic awareness child protection trainingAre you and your assistants fully aware of, and sensitive to, potential and actual harm to children?Are you and your assistants able to identify signs of possible abuse and neglect at the earliest opportunity? (must)

Does this include: significant changes in children’s

behaviour; deterioration in children’s general well-

being; unexplained bruising, marks or signs of

possible abuse or neglect; children’s comments which give cause

for concern; Any reason to suspect neglect or abuse

outside the setting, for example in the child’s home or that a girl may have been subjected to (or is at risk of) female genital mutilation and/or

inappropriate behaviour displayed by other members of staff, or any other person working with the children. For example, inappropriate sexual comments; excessive one-to-one attention beyond the requirements of

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their usual role and responsibilities; or inappropriate sharing of images?

Are you aware of the mandatory reporting process for Female Genital Mutilation (FGM)?Further information can be found at:https://www.gov.uk/government/publications/mandatory-reporting-of-female-genital-mutilation-procedural-information

Are children’s absences are monitored and followed up, including appropriate checks when children stop attending the setting?Do you have a whistleblowing policy (this may be part of your Safeguarding policy)?Please follow link to a North Somerset Council example policyhttps://search3.openobjects.com/mediamanager/northsomerset/fsd/files/whistle_blowing_policy_example_doc.doc

Do your safeguarding policy and procedures include how you ensure that you and other adults are aware of their responsibilities regarding the use of social networking sites?Please follow link to a North Somerset Council example policy:https://search3.openobjects.com/kb5/northsomerset/directory/document.page?id=qBJ-UnqzTkw 3.7 evidence/commentsDo you have regard to the Government's statutory guidance ‘Working Together to Safeguard Children 2018’? (must) https://www.gov.uk/government/publications/working-together-to-safeguard-children--2

Are you aware of your responsibility to prevent children from being drawn into terrorism and extremism (The Prevent Duty)?

Do you have regard to the “Prevent Duty Guidance for England and Wales 2015”? (must)https://www.gov.uk/government/publications/protecting-children-from-radicalisation-the-prevent-duty

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Please provide details of any prevent awareness training (WRAP) undertaken

You may find it useful to refer to the government document ‘Keeping Children Safe in Education’https://www.gov.uk/government/publications/keeping-children-safe-in-education--2 If providers have concerns about children’s safety or welfare, they must notify agencies with statutory responsibilities without delay. This means the local children’s social care services and, in emergencies, the police.

Do you have up to date contact numbers of the local children's social care services and, in emergencies, the police?

3.8 evidence/commentsRegistered providers must inform Ofsted of any allegations of serious harm or abuse by any person living, working, or looking after children at the premises (whether the allegations relate to harm or abuse committed on the premises or elsewhere). Registered providers must also notify Ofsted of the action taken in respect of the allegations.

These notifications must be made as soon as is reasonably practicable, but at the latest within how many days of the allegations being made must you notify Ofsted?Can you evidence that safeguarding concerns are responded to in a timely fashion?

(A registered provider who, without reasonable excuse, fails to comply with this requirement, commits an offence)

How do you protect yourself, staff, students and members of your family against allegations of abuse?

How do you ensure other adults behave appropriately with minded children?

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How do you make parents aware of other adults’ involvement with minded children?In what circumstances would you need to contact the North Somerset Designated Officer for Safeguarding (previously known as the Local Authority Designated Officer)?Arrangements for the management of ‘Allegations Investigations Against People Who Work With Children in North Somerset’ And Role of Designated Officer for Allegations for Safeguarding (DOFA) – Previously known as the Local Authority Designated Officer (LADO) In line with all Local Authorities, North Somerset follows the National Procedure for dealing with allegations against people who, through their role as an employee or volunteer, encounter children.Allegations may be made about anyone who encounters children through their role as an employee, volunteer, casual or agency staff member or self-employed worker and are investigated by the DOFA.It must be used where there are concerns about the behaviour of a person who works with children.The procedure is a Department for Children, Schools and Families (DCSF) requirement under the statutory guidance section of its Working Together to Safeguard Children publication.The procedure covers the following types of allegations where a person has:

Behaved in a way which has harmed or may have harmed a child or young person under the age of 18 years.

Behaved towards a child or young person in a way which indicates that they are unsuitable to work with children

Possibly committed a criminal offence against or related to a child or young person

The NSSCB have requested that: all agencies in North Somerset who work with children adopt the key document “Guidance for safer working practice for those working with children and young people in education settings October 2015 as their good practice guidance for their staff and volunteers. Providers should have a hard copy of this document, ensure all members of staff are aware of its contents, and have access to it.

Key ContactsNorth Somerset Children’s Services Single Point of Access: 01275 888808North Somerset Out of Hours Service: 01454 615165Designated Officer for Allegations: 01275 888808

Do you have an up to date hardcopy of “North Somerset Safeguarding Procedure for Early Years and Play Providers”? http://www.northsomersetsafeguarding.co.uk/userfiles/downloads/116/early-years-safeguarding-procedures-ns-2017.pdf

How often do you and any assistants read this document and how do you evidence this?

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Do you have a copy of– “Guidance For Safer Working Practice For Adults Who Work With Children And Young People”? (Oct 15)

http://www.northsomersetlscb.org.uk/uploads/files/890.pdf How often do you and any assistants read this document and how do you evidence this? We recommend any other adults in the household read this document.

How secure do you feel in your knowledge of safeguarding? If you are not feeling secure please explain why.

Organisation and Staffing Suitable People3.9/3.10 evidence/commentsProviders must ensure that people looking after children are suitable to fulfil the requirements of their roles. Providers must have effective systems in place to ensure that practitioners, and any other person who is likely to have regular contact with children (including those living or working on the premises), are suitable (To allow Ofsted to make these checks, childminders are required to supply information to Ofsted, as set out in Schedule 1, Part 2 of the Childcare (Early Years Register) Regulations 2008, amended by the Childcare (Early Years Register) (Amendment) Regulations 2012. The requirements relating to people who live and work on childminder premises are in Schedule 1, Part 1.) Ofsted is responsible for checking the suitability of childminders, of every other person looking after children for whom the childminding is being provided (whether on domestic or non-domestic premises), and of every other person living or working on any domestic premises from which the childminding is being provided, including obtaining enhanced criminal records checks and barred list checks.

Have you met the requirement detailed above (include children aged 16+, anyone who regularly visits or stays at your house, e.g. partner, children’s friends over the age of 16, relative staying for prolonged visits)?

If you are not sure about whether a DBS check needs to be done, please contact Ofsted for advice.

3.11 evidence/commentsIf you have assistants/students, how do you make sure that they know that they are expected to disclose any convictions, cautions, court orders, reprimands and

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warnings which may affect their suitability to work with children (whether received before or during their employment at the setting)? (must)

How do you ensure that people, whose suitability has not been checked, including through a criminal records check, don’t have unsupervised contact with children being cared for? (must)(consider friends and family visiting/staying with you)

3.12 evidence/commentsProviders other than childminders must record information about staff qualifications and the identity checks and vetting processes that have been completed (including the DBS, reference number, the date a disclosure was obtained and details of who obtained it). For childminders the relevant information will be kept by Ofsted.For assistants and students what, how do you evidence that this has happened?Do you have effective safer recruitment processes that move beyond a focus on DBS checks that are implemented consistently?

Information on Disqualification (all registered providers)3.13Providers must also meet their responsibilities under the Safeguarding Vulnerable Groups Act 2006, which includes a duty to make a referral to the Disclosure and Barring Service where a member of staff is dismissed (or would have been, had the person not left the setting first) because they have harmed a child or put a child at risk of harm. 3.14 A registered provider or a childcare worker may be disqualified from registration. In the event of the disqualification of a registered provider, the provider must not continue as an early years provider – nor be directly concerned in the management of such provision. Where a person is disqualified, the provider must not employ that person in connection with early years provision. Where an employer becomes aware of relevant information that may lead to disqualification of an employee, the provider must take appropriate action to ensure the safety of children. 3.15A registered provider or childcare worker may also be disqualified because they live in the same household as another person who is disqualified, or because they live in the same household where a disqualified person is employed.

How do you ensure that you know this

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about any assistants or students that work in your setting?

3.16A provider must notify Ofsted of any significant event which is likely to affect the suitability of any person who is in regular contact with children on the premises where childcare is provided. The disqualification of an employee could be an instance of a significant event. If a registered person or childcare worker is disqualified they may, in some circumstances, be able to obtain a ‘waiver’ from Ofsted. 3.17The provider must give Ofsted or the following information about themselves or about any person who lives in the same household as the registered provider or who is employed in the household:

details of any order, determination, conviction, or other ground for disqualification from registration under regulations made under section 75 of the Childcare Act 2006;

the date of the order, determination or conviction, or the date when the other ground for disqualification arose;

the body or court which made the order, determination or conviction, and the sentence (if any) imposed; and

a certified copy of the relevant order (in relation to an order or conviction).

3.18The information must be provided to Ofsted as soon as reasonably practicable, but at the latest within 14 days of the date the provider became aware of the information or ought reasonably to have become aware of it if they had made reasonable enquiries.

Staff taking medication/other substances3.19 evidence/commentsPractitioners must not be under the influence of alcohol or any other substance which may affect their ability to care for children. How do you ensure this is met?If practitioners are taking medication which may affect their ability to care for children, those practitioners should seek medical advice. How do you record this is done initially and ongoing?

(Providers must ensure that those practitioners only work directly with children if medical advice confirms that the medication is unlikely to impair that staff member’s ability to look after children properly.)

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Is staff medication on the premises securely stored and out of reach of children always? (must)Qualifications, training, support and skills, key-person and adult: child ratios3.20 evidence/commentsThe daily experience of children in early years settings and the overall quality of provision depends on all practitioners having appropriate qualifications, training, skills and knowledge and a clear understanding of their roles and responsibilities.Childminders are accountable for the quality of the work of any assistants, and must be satisfied that assistants are competent in the areas of work they undertake.How do you ensure that all staff receive induction training to help them understand their roles and responsibilities? (must)Does your induction include: information about emergency evacuation

procedures? safeguarding? child protection? equality policy? health and safety issues?(must)Do you have an effective and targeted programme of professional development that ensures your assistants are constantly improving?

How do you support your assistants to undertake appropriate training and professional development opportunities to ensure they offer quality learning and development experiences for children that continually improve? (must)Can you evidence this?

3.21 evidence/commentsWhat arrangements do you have in place for the supervision of your assistants who have contact with children and families? (must) Effective supervision provides support, coaching and training for the practitioner and promotes the interests of children. Supervision should foster a culture of mutual support, teamwork and continuous improvement, which encourages the confidential discussion of sensitive issues.

3.22 evidence/commentsHow does your supervision provide opportunities for staff to? • discuss any issues – particularly concerning children’s development or well-being, including

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child protection concerns • identify solutions to address issues as they arise • receive coaching to improve their personal effectiveness(should)

Do you include peer to peer observation as part of your supervision process; is this used to evaluate the impact of their practice?

Are assistants monitored and is under- performance tackled swiftly?

3.24 evidence/commentsWhich training did you complete to help you to understand and implement the EYFS before you registered with Ofsted? (must)When did you complete this training?

3.25 evidence/commentsPaediatric first aid training must be relevant for workers caring for young children and where relevant, babies. Do you hold a relevant current paediatric first aid qualification and when was this completed? (must)Do all assistants who are left in sole charge at any time hold a relevant and current paediatric first aid certificate? (must)Have you gained or are you working towards a relevant Level 3 Childcare qualification?Have you gained or are you working towards a Further Education childcare qualification/Early Years Professional Status?List training attended since your last Ofsted inspection/registration visit that is not detailed anywhere else in the formList any future training you and your assistants are booked on

List any future training you and your assistants would like to do

3.26 evidence/commentsProviders must ensure that staff have sufficient understanding and use of English to ensure the well-being of children in their care. For example, settings must be in a position to keep records in

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English, to liaise with other agencies in English, to summon emergency help, and to understand instructions such as those for the safety of medicines or food hygiene.

How do you assess suitability of students, and how is this recorded?Please follow link for a sample student checklist and inductionhttps://search3.openobjects.com/kb5/northsomerset/directory/document.page?id=6bvOKIwmars

3.28 evidence/commentsDo you ensure children are usually within sight and hearing of staff and always within sight or hearing (must)3.41 evidence/commentsAt any one time, childminders (whether providing the childminding on domestic or non-domestic premises) may care for a maximum of six children under the age of eight. Of these six children, a maximum of three may be young children, and there should only be one child under the age of one. A child is a young child up until 1st September following his or her fifth birthday. Any care provided for older children must not adversely affect the care of children receiving early years provision.

Consider: Whether there are any other children under

eight years of age you regularly care for, including your own children, any foster children, children of relatives, or any other child you look after regularly without payment – you must include these children in the overall number you care for in this age range.

How also caring for children aged eight and over affects the space or your time available to younger children

The space available for childminding (see Premises 3.57)

Are you working within the ratios detailed above?

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3.42 evidence/comments

If a childminder can demonstrate to parents and/or carers and Ofsted inspectors or their childminder agency that the individual needs of all the children are being met, exceptions to the usual ratios can be made, for example, when childminders are caring for sibling babies, or when caring for their own baby, or to maintain continuity of care. If children aged four and five only attend the childminding setting before and/or after a normal school day, and/or during school holidays, they may be cared for at the same time as three other young children. But in all circumstances, the total number of children under the age of eight being cared for must not exceed six.

In each case, before agreeing to take on a baby or older child as an exception, the childminder must make sure they can continue to meet the needs of all the children who attend. The childminder must make this decision in relation to each child they care for as an exception. Paragraph 3.42 does not give the permission to operate with more children in the early years age group at all times without an assessment as to whether an exception is appropriate. Are you using (or have you previously used) an exception to the usual ratios?If so, please explain how you ensure that the individual needs of all the children are metConsider: the length of time you are providing care

whether their furniture and equipment is sufficient

how you will deliver the learning and development requirements of the EYFS to all the children being cared for and help them make the best possible progress

how you organise the day so that all children get enough of your time

whether you have assessed and mitigated any risks in relation to taking on any additional children, for example through considering how you might have to rearrange play spaces to cope with an extra child or manage outings.

What evidence do you keep of this?

The Foundation Years website has produced some FAQ which you might find useful to read

http://www.foundationyears.org.uk/files/2015/03/Childminder_Ratios_FAQ.pdf

3.43 evidence/commentsIf a childminder employs an assistant or works with another childminder, each childminder (or assistant) may care for the number of children permitted by the ratios

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specified above. Children may be left in the sole care of childminders’ assistants for 2 hours at most in a single day. Childminders must obtain parents and/or carers’ permission to leave children with an assistant, including for very short periods of time. For childminders providing overnight care, the ratios continue to apply and the childminder must always be able to hear the children (this may be via a monitor).Do you obtain parents/carers permission to leave children with an assistant? (must) We strongly recommend permission is in writing.

Health and Safety Medicines3.44 evidence/commentsWhat is your procedure (which must be discussed with parents) regarding responding to children who are ill or infectious? (must)What steps do you take to prevent the spread of infection?What action do you take if children are ill?Do you have the guidance on Infection Control in Schools and other Childcare Settings which sets out when and for how long children need to be excluded from settings, when treatment/medication is required and where to get further advice? https://www.gov.uk/government/publications/health-protection-in-schools-and-other-childcare-facilitieshttps://www.england.nhs.uk/south/wp-content/uploads/sites/6/2017/09/spotty-book-2018.pdf

3.45 evidence/commentsPlease explain your policy and procedures for administering medicines.How do you obtain information about a child’s needs for medicines? How do you keep this information up-to-date?Do you/have you received training where the administration of medicine requires medical or technical knowledge? Please provide details

3.46 evidence/commentsDo you ensure that Medicine (both prescription and non-prescription) is only to be administered to a child where written permission for that medicine has been

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obtained from the child’s parent and/or carer? (must)Important InformationPrescription medicines must not be administered unless they have been prescribed for a child by a doctor, dentist, nurse or pharmacist (medicines containing aspirin should only be given if prescribed by a doctor). Food and Drink3.47 (must) evidence/commentsDoes your menu include healthy, balanced and nutritious meals, snacks and drinks?

Do you ensure that you obtain information about any special health requirements, special dietary requirements, preferences and food allergies that a child has, before they start at your setting?

Consider how you would act on information from parents and carers about a child’s dietary needs and how to share this information as appropriate, e.g. at network groups.Is fresh drinking water available and accessible always?3.48 (must) evidence/commentsDo you have an area which is adequately equipped to provide healthy meals, snacks and drinks for children as necessary?Are there suitable facilities for the hygienic preparation of food for children, if necessary including suitable sterilisation equipment for babies’ food?Are you confident that those responsible for preparing and handling food are competent to do so, and how do you evidence this?When working with others, all staff involved in preparing and handling food must receive training in food hygiene – Do you hold a Food and Hygiene level 2 certificate? Please state when you completed this. (recommendation is to update this every 3 years)Do children wash their hands before eating? (Best practice is to use soap and running water and individual hand drying facilities.) What facilities do you have for children to hygienically dry their hands?How do you use the Safer Food Better Business pack from the Food Standards

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Agency? (If you would like to order a copy of the pack, call FSA Publications on 0845 606 0667, a childminder version is available, or download from https://www.food.gov.uk/business-guidance/safer-food-better-business-for-childmindersHow often do you update this?Are you aware of your responsibilities under the food hygiene legislation? Your setting should be registered with Environmental Health even if you only provide snacks. (For info contact the Food & Safety team 01275 884633)Are you registered with Environmental Health? (see info above)For Childminders registered since January 2014 this will have been done through OfstedHow do you inform parents who provide packed lunches for their children about what can be stored safely and about appropriate food content?Nutritional Guidelines for Early Years settings can be found at;https://www.foundationyears.org.uk/eat-better-start-better/ What system do you have in place to make parents aware of food allergens contained in food provided for children?Information on food allergen regulations can be found http://www.food.gov.uk/science/allergy-intolerance/label/labelling-changes

3.47Registered providers must notify Ofsted of any food poisoning affecting two or more children looked after on the premises. Notification must be made as soon as is reasonably practicable, but in any event within 14 days of the incident. A registered provider, who, without reasonable excuse, fails to comply with this requirement, commits an offence.

Accident or Injury 3.50 (must) evidence/commentsDo you have a first aid box accessible at all times?Are the contents appropriate for use with children?How do you ensure contents are up to date?What written records of accidents or injuries

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and first aid treatment do you keep?When and how do you inform parents and/or carers of any accident or injury sustained by their child and any first aid treatment given?Are the time, date, staff and parent(s)’ signature recorded? 3.51 (must) evidence/comments3.51 (must) For information:Registered providers must notify Ofsted of any serious accident, illness or injury to, or death of, any child while in their care, and of the action taken. Notification must be made as soon as is reasonably practicable, but in any event within 14 days of the incident occurring. A registered provider, who, without reasonable excuse, fails to comply with this requirement, commits an offence. Providers must notify local child protection agencies of any serious accident or injury to, or the death of, any child while in their care, and must act on any advice from those agencies.

Do you have written parental permission to seek necessary emergency medical advice or treatment?

Managing BehaviourIn a childminding setting, the childminder is responsible for behaviour management

evidence/commentsDo you have and implement a behaviour management policy, and procedures? Please provide detailsHave you attended any training to promote positive behaviour?Which training and when?Discuss strategies used at your setting to promote positive behaviour. How effective do you consider them to be?How confident are you in your behaviour management skills?Describe when you would seek professional advice for concerns over a child’s behaviourHow do you share your behaviour management strategies with other adults in your setting? With parents?3.52 (must) evidence/commentsProviders must not give corporal punishment to a child.

How do you ensure that you take all reasonable steps to ensure that corporal punishment is not given by any person who

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cares for or is in regular contact with a child, or by any person living or working in the premises where care is provided?Do you have a process in place to record any occasion where physical intervention is used?Are parents and/or carers informed on the same day, or as soon as reasonably practicable?3.53Providers must not threaten corporal punishment, and must not use or threaten any punishment which could adversely affect a child’s well-being.Any early years provider who fails to meet these requirements (3.52) commits an offence. A person will not be taken to have used corporal punishment (and therefore will not have committed an offence), where physical intervention was taken for the purposes of averting immediate danger of personal injury to any person (including the child) or to manage a child’s behaviour if absolutely necessary.

Safety and suitability of premises, environment and equipment Safety3.54 evidence/commentsHow do you ensure that your premises, including outdoor spaces, are fit for purpose, and spaces, furniture, equipment and toys, are safe for children to use and premises secure? How do you ensure premises and equipment are kept clean?How do you comply with requirements of health and safety legislation (including fire safety and hygiene requirements)?3.55 evidence/commentsProviders must take reasonable steps to ensure the safety of children, staff and others on the premises in the case of fire or any other emergency, and must have an emergency evacuation procedure. Providers must have appropriate fire detection and control equipment (for example, fire alarms, smoke detectors, fire blankets and/or fire extinguishers) which is in working order. Fire exits must be clearly identifiable, and fire doors must be free of obstruction and easily opened from the inside.

What steps do you take to ensure the safety of children, staff and others on the premises in the case of fire or any other emergency?What appropriate fire detection and control equipment do you have, and is it in working order (e.g. can a fire blanket be accessed easily – not stored in a kitchen drawer)?

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Are fire exits clearly identifiable? If so how?Are fire doors free of obstruction and easily opened from the inside?Do you have an emergency evacuation procedure? How is this shared with others? Do you have an evacuation floor plan?Do you carry out emergency evacuation drills? If so how often and are they recorded?How do you ensure that you have parents/carers contact details with in the case of an emergency evacuation?(example log on the North Somerset website http://nsod.n-somerset.gov.uk/kb5/northsomerset/directory/document.page?id=V6A8KllMaCw

Smoking3.56 evidence/commentsProviders must not allow smoking in or on the premises when children are present or about to be present

Do you have a no smoking policy?How do you prevent smoking in a room, or outside play area, when children are present or about to be present?(It takes 24 hours for toxins to break down)3.57 evidence/commentsHow do you organise the premises and equipment in a way that meets the needs of children?Are you aware of the indoor space requirements, do you feel confident you have complied with these?3.58 evidence/commentsDo you have access to an outdoor play area or, if that is not possible, ensure that outdoor activities are planned and taken on a daily basis (unless circumstances make this inappropriate, for example unsafe weather conditions)?Are you aware of your legal responsibilities under the Equality Act 2010? (For example, the provisions on reasonable adjustments).3.59 evidence/commentsWhat provision do you have for children who wish to relax, play quietly or sleep,

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equipped with appropriate furniture?How frequently do you check sleeping children (must)3.60 evidence/commentsWhat are your suitable hygienic changing facilities for changing any children who are in nappies (must)Do you have an adequate supply of clean bedding, towels, spare clothes and any other necessary items?

3.61 (must) evidence/commentsWhere or how do you talk to parents and/or carers confidentially?3.62 (must) evidence/commentsWhat arrangements do you have to ensure that you only release children into the care of individuals who have been notified to you by the parent?How do you ensure that children do not leave the premises unsupervised?What steps do you take to prevent unauthorised persons entering the premises?

Explain your procedure for checking the identity of visitors. There is an example procedure/form in the early years workforce pages of the North Somerset website.If you provide overnight care, what additional measures do you have in place to safeguard children?3.63 (must) evidence/commentsDo you have current public liability insurance that covers all premises from which you provide childminding?

Risk Assessment3.64 (must) evidence/commentsHow do you ensure that you take all reasonable steps to ensure staff and children in your care are not exposed to risks?Do you have a clear and well-understood policy, and procedures, for assessing any risks to children and others safety, and review risk assessments regularly?

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How do you determine when to make some written risk assessments?Explain how you risk assess.

An example risk assessment template is available on the North Somerset websitehttp://nsod.n-somerset.gov.uk/kb5/northsomerset/directory/document.page?id=cXNQwuL8Qj8

Do your risk assessments identify aspects of your environment that need to be checked on a regular basis, when and by whom those aspects will be checked, and how the risk will be removed or minimised?Animals evidence/commentsWhat pets do you have?How do you ensure that any animals on the premises are safe to be in the proximity of children?How do you ensure that they do not pose a health risk?Outings For insurance purposes it is advisable that parents/carers have given written permission for their children to go on outings.3.65 evidence/commentsDo you obtain written parental permission for children to take part in outings?How do you assess the risks or hazards which may arise for the children, and identify the steps to be taken to remove, minimise and manage those risks and hazards (must)How do you consider suitability of adult: child ratios (must)3.66 evidence/commentsDo you have suitable vehicle insurance (must)Do you take essential records and equipment on outings e.g. contact telephone numbers, first aid kit, and mobile phone?Do your risk assessments include a risk rating e.g. low, medium, and high?

Equality and Diversity, SEN provision and InclusionEqual Opportunities

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3.67 (must) evidence/commentsWhat arrangements do you have in place to support children with SEN or disabilities?

Consider: How the individual needs of all children

will be met (including how those children who are disabled or have special educational needs, will be included, valued and supported, and how reasonable adjustments will be made for them)?

Arrangements for reviewing, monitoring and evaluating the effectiveness of inclusive practices that promote and value diversity and difference

How inappropriate attitudes and practices will be challenged

How the provision will encourage children to value and respect others

Do you have a written policy detailing these arrangements?Are you aware of North Somerset SEND top-up funding arrangements for children? More information is available in the inclusion section of the North Somerset early years workforce pages of the website FOR INFORMATIONIf you are funded to deliver Free early education SEND places you must have regard to the Special Education Needs and Disability (SEND) code of practice (2015)A guide for early years settings on the support system for children and young people with special educational needs and disability can be accessed from the link below

https://www.gov.uk/government/publications/send-code-of-practice-0-to-25

Give practical examples of how you ensure that every child is included and not disadvantaged because of ethnicity culture or religion home language family background learning difficulties or disabilities gender ability(if you have not got any actual examples, please respond with what you would do)How do you promote access to other media or languages when required?

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How do you/would you value linguistic diversity and provide opportunities for children to develop their home language as well as English in their play and learning?(must)Please provide details on the range of resources used to represent diversity? Also provide details about the opportunities and experiences provided within your practice in addition to resources. How do you/would you support vulnerable children and their families (e.g. use of code of practice, other agencies, Childminder’s Guidance for Supporting Funded Childcare Placements, Inclusion clusters)? Consider; children with developmental delay children in receipt of 0-2 Funded

Childcare disabled children

All of us inclusion checklist can be accessed using the link below

http://search3.openobjects.com/kb5/northsomerset/directory/site.page?id=hO8UTUsE6W4

Records and DocumentationInformation and records3.68 (must) evidence/commentsDo you maintain records and do you obtain and share information (with parents and carers, other professionals working with the child, and the police, social services and Ofsted as appropriate) to ensure the safe and efficient management of the setting, and to help ensure the needs of all children are met?How do you regularly and effectively communicate information between your setting and parents/carers?Have you evidence of this?How do you intend to/do you regularly and effectively communicate information between your setting and other settings a child attends?Have you evidence of this?If requested, do you incorporate parents

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and/or carers’ comments into children’s records? (Should)How often/when do you review your policies and procedures?Do parents sign to say they have read / understood them?Do parents have their own up to date copies of key policies and procedures?When did you last update your website?3.69 (must) evidence/commentsAre records easily accessible and available?Is confidential information and records about staff and children held securely and only accessible and available to those who have a right or professional need to see them?Are you aware of your responsibilities under the Data Protection Act (DPA) 2018, General Data Protection Regulations (2018) and where relevant the Freedom of Information Act 2000?

Have you checked with the Information Commissioner’s Office if you need to register for Data Protection?Are you registered?Have you completed data protection training? If so, when?3.70 (must) evidence/commentsProviders must ensure that all staff understand the need to protect the privacy of the children in their care as well as the legal requirements that exist to ensure that information relating to the child is handled in a way that ensures confidentiality. Parents and/or carers must be given access to all records about their child, provided that no relevant exemptions apply to their disclosure under the DPA (The Data Protection Act 2018(DPA)) gives parents and carers the right to access information about their child that a provider holds. However, the DPA also sets out specific exemptions under which certain personal information may, under specific circumstances, be withheld from release. For example, a relevant professional will need to give careful consideration as to whether the disclosure of certain information about a child could cause).

Do you have a confidentiality policy that meets the requirements detailed above?3.71Records relating to individual children must be retained for a reasonable period of time after they have left the provision. How long is determined by the childminder.Information about the child

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3.72 (must) evidence/comments Do you have the following information

recorded for ALL children in your care? Full name Date of birth Name and address of every parent

and/or carer who is known to the provider, including if they have parental responsibility (and information about any other person who has parental responsibility for the child)

Which parent(s) and/or carer(s) the child normally lives with

Emergency contact details for parents and/or carers. (This includes other people with permission to collect) (parental responsibility flowchart is on North Somerset website)

Do you obtain written permission from parents where children are to be collected by another adult? (except where there is reasonable excuse)Contracts and Child Record FormsDo you have a fully completed and comprehensive contract and child record form for every child?Information for parents and carers3.73 (must) evidence/commentsHow do you make available the following information for parents and carers? how the EYFS is being delivered in the

setting, and how parents and/or carers can access more information (for example, via the DfE website);

the range and type of activities and experiences provided for children, the daily routines of the setting, and how parents and carers can share learning at home;

how the setting supports children with special educational needs and disabilities;

food and drinks provided for children; details of your policies and procedures

(all providers except childminders must make copies available on request) including the procedure to be followed in the event of a parent and/or carer failing to collect a child at the appointed

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time, or in the event of a child going missing at, or away from, the setting; and

staffing in the setting; the name of their child’s key person and their role; and a telephone number for parents and/or carers to contact in an emergency.

Who is your back up childminder(s) for emergencies?

Do the parents know who this is and have their contact details?

Have they given written permission for their child to be left with this person?

ComplaintsAll providers must investigate written complaints relating to their fulfilment of the EYFS requirements and notify complainants of the outcome of the investigation within 28 days of having received the complaint. The record of complaints must be made available to Ofsted on request. 3.74 (must) evidence/commentsPlease provide details of your procedure for handling complaints.Do you keep a written record of complaints, and their outcome (if you have not had a complaint it is good practice to have a folder with a copy of your procedure together with blank record forms which include space for your investigation and outcomes)?

3.75 (must)How do you make available to parents and/or carers details about how to contact Ofsted?Do you notify parents and/or carers when you become aware that you are to be inspected?Do you supply a copy of your Ofsted report to parents and/or carers of children attending on a regular basis?Information about the provider3.76 (must) evidence/commentsDo you hold the following documentation?• name, home address and telephone number of the provider and any other person living or employed on the premises (this requirement does not apply to childminders); • name, home address and telephone

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number of anyone else who will regularly be in unsupervised contact with the children attending the early years provision; • a daily record of the names of the children being cared for on the premises, their hours of attendance and the names of each child's key person; and • their certificate of registration (which must be displayed at the setting and shown to parents and/or carers on request).Attendance Register This is a daily record of the names of the children looked after on the premises and their hours of attendance.

Does this record the exact arrival and departure times?

Is it clear who is on the premises at any given time (children, assistants and students)?

Does this include the children’s age and/or date of birth? Changes that must be notified to Ofsted3.77All registered early years providers must notify Ofsted of any change in the address of the premises (and seek approval to operate from these premises where appropriate); to the premises which may affect the space available to children and the quality of

childcare available to them; in the name or address of the provider, or the provider’s other contact information; to the person who is managing the early years provision; in the persons aged 16 years or older living or working on any domestic premises

from which childminding is provided; or to the persons caring for children on any premises where childminding is provided (A person is not considered to be working on the premises if none of their work is done in the part of the premises in which children are cared for, or if they do not work on the premises at times when children are there.)

They must also notify Ofsted : of any proposal to change the hours during which childcare is provided; or to provide

overnight care; of any significant event which is likely to affect the suitability of the early years

provider or any person who cares for, or is in regular contact with, children on the premises to look after children;

3.78 (must)

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Where providers are required to notify Ofsted or their childminder agency about a change of person except for managers, as specified in paragraph 3.76 above, providers must give Ofsted or their childminder agency the new person's name, any former names or aliases, date of birth, and home address. If there is a change of manager, providers must notify Ofsted or their childminder agency that a new manager has been appointed. Where it is reasonably practicable to do so, notification must be made in advance. In other cases, notification must be made as soon as is reasonably practicable, but always within 14 days. A registered provider who, without reasonable excuse, fails to comply with these requirements commits an offence.

Learning and Development including the Home Learning EnvironmentSee pages 7 – 15 of Statutory Framework. Please note most requirements are “musts”Starting points evidence/comments How do you know where a child is

developmentally when they start with you (consider how you gather information, including information from parents and other settings)?

How do you evidence this?Observations Describe why, how and when you

make your observations of children How do you link your observations to

the EYFS (consider development matters statements and characteristics of effective learning)

Assessments How often do you make assessments

of children’s learning? Do your assessments clearly reflect

the progress a child is making across all 7 areas of learning? If so, how?

How do you share a child’s assessments with parents and other settings (as appropriate)?

What would you do if you had any concerns about a child’s development (this can be at any time throughout their early years)?

Next Steps Are next steps being identified, if so

how often? How do you identify appropriate next

steps?Planning Are you planning from identified next

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steps? What format does your planning take? Does it incorporate the seven areas of

learning? How do you ensure the individual

needs, interests and stage of development of all children are met?

How does your planning include support of children’s learning styles (characteristics of effective learning)?

Is there a mix (balance) of adult-led and freely chosen or child-initiated activities, delivered through indoor and outdoor play?

How do you ensure you plan for a challenging and enjoyable experience for each child in your care?

What involvement do parents have in planning?

How do you share plans with parents?

Showing Progress How do you evidence children’s

progress?Progress at age 2 How do you record the required 2

year old check?Characteristics of effective learning What do you do to support the characteristics of effective teaching and learning in your setting and practice? (refer to pages 6 and 7 of Development Matters in the EYFS)

How do you provide opportunities for Children whose first language is not

English, to develop and use their home language?

How/where do you display children’s “work”?

How are children/young people’s ideas included when planning the activities, resources, opportunities and experiences available to them?

How are independence and self-help encouraged (under proper supervision)?

What opportunities do you offer for

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open-ended play? How are resources/boxes labelled

suitably for children? How do children know what resources

are available that may not be on display?

Are your developmental records up to date?

How do parents access their child's developmental records?

What contribution do parents/carers make to your developmental records?

How do you use these contributions? How are children involved with their

developmental records? How do you support the Home

Learning Environment? What evidence do you have? How do you support children’s

transitions to other settings and school?

What contribution can parents make to your setting (e.g. using their skills and knowledge to enhance your provision)?

How do you promote fundamental British Values?Information about this can be found athttp://www.foundationyears.org.uk/2015/03/fundamental-british-values-in-the-early-years/

Are you aware of the Early Years Pupil Premium (EYPP) and how you would identify children who are eligible?http://search3.openobjects.com/kb5/northsomerset/directory/advice.page?id=QF3wZACnuLg

How do you use additional funding, including EYPP, SEND Top Up Funding, etc. and measure its impact on narrowing gaps in children’s outcomes?

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Quality Improvement and Self EvaluationChildminders should be able to discuss their evaluation of their setting with the Ofsted Inspector

In addition to this self-evaluation audit tool what other methods of reflection and evaluation of your practice do you use?

Do parents, children and assistants inform your quality improvement?

Do you use parent questionnaires? If so, how often and what format are these?

What quality improvement measures do you take after attending any training?

Evidence/Comments

Now you have completed this form, use the Ofsted Evaluation Schedule (found in the Ofsted Early Years Inspection handbook) to help you make a judgement on the quality of your practice, and the impact it has on the children attending your setting in each of the following areas;

Effectiveness of leadership and management Quality of teaching, learning and assessment Personal development, behaviour and welfare Outcomes for children and other learners

https://www.gov.uk/government/publications/early-years-inspection-handbook-from-september-2015

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