Agriculture and Food Certification Software

Easy2Certify Test, Inspection & Certification Software

ContentsOur Vision, Mission & Values................................................................................3Modules Summary................................................................................................4In Dept Food & Agriculture Modules For Inspection & Certification......................6

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Our Vision, Mission & Values

VisionWe realize that we have an impact that goes beyond our direct customers. It has an impact on the people who work for and with us, on the planet and on the communities of which we are part. Therefore, we strive to ensure that with our operations we have the most positive effect we can, while reducing negative effects to an absolute minimum.

MissionAs a leading-provider of business software, we help businesses improve the way they operate. Stimulating new ways of working and new partnerships. Being entrepreneurs ourselves, we support our customers in growing their businesses by embracing collaboration and building sustainable relationships. Together we can become socially responsible entrepreneurs.

ValuesThe Easy2Certify value proposition is focused on “product leadership” and will do its utmost to make our clients self-supporting. Over the past decade we have developed a best practice implementation approach, based on agile principles, to implement our software in the most professional and cost-effective way. Existing information will be re-used and converted.

“Everything we do, we believe in challenging the status quo, we believe in thinking differently.

The way we challenge the status quo is to create software that enables you to have your process, first time right. It is simple to use, user friendly and based on the latest technology. To enable you to realize your goals in the fast changing TIC market.

We make great certification software for you and your customers.”

- Easy2Cer

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Modules SummaryEasy2Certify is a set of tools; integrating CRM, planning, auditing, reporting and invoicing in one package. Make your processes simpler, manageable and enjoyable. We manage all TIC related processes and standards. This is what Easy2Certify Agriculture and food modules will do for you:

GLOBALG.A.P RulesAll mandatory procedures are implemented across the modules. For example: calculating the proper sample size of your complete client population (without) QMS. Monitoring the complete certification process on farm group level, farm and even crop and plot size.

QuoteFull proposal generator including cost calculation for GLOBALG.A.P. or Organic administration costs and internal price tables. Proposals can be made for one farm or multi location / farm group for a time period one to three years. Expiring contracts are triggered for renewal or can automatically be made for indefinite time.

Audit ProgramAfter getting the assignment the general audit program with location visits and scope will be made in Easy2Certify. Taking the different stages into account (growth, harvest, stock, etc.) in a three year plan.

Audit PlanningEasy2Certify optimized the detailed planning by presenting the right auditor based on location, experience and availability. The planning supports creation of sample assignments, extensions and proposing the best audits when last minute changes are needed.

Audit ExecutionMulti-language schemes, Intelligent forms, all required certification rules and automatic & standardized reports. The auditor is able to change crops on farm site. And print the end of audit letter to confirm the changes and non-conformities.

CertificationThe scheme manager has a complete overview of all audit task, non-conformities regarding the certification period to make the right certification decision. Combined certificates can be split afterwards and vice versa. Supports group and individual certification.

FinanceAutomatic generation of invoices based on proposals and changes made during the audit. Automatic invoicing during the assignment is supported by Easy2Certify. Full integration with your existing accounting system.

Add-onsGLOBALG.A.P. add-on and extension (Tesco, Ahold, etc.), GRASP administration, Residue Monitoring System. OSP plan for Organic.

Interfaces with third partiesExample: Request GLOBALG.A.P. Number, register, confirm, certificate and extend products.

VisionWe realize that we have an impact that goes beyond our direct customers. It has an impact on the people who work for and with us, on the planet and on the communities of which we are part. Therefore, we strive to ensure that with our operations we have the most positive effect we can, while reducing negative effects to an absolute minimum.

MissionAs a leading-provider of business software, we help businesses improve the way they operate. Stimulating new ways of working and new partnerships. Being entrepreneurs ourselves, we support our customers in growing their businesses by embracing collaboration and building sustainable relationships. Together we can become socially responsible entrepreneurs.

ValuesThe Easy2Certify value proposition is focused on “product leadership” and will do its utmost to make our clients self-supporting. Over the past decade we have developed a best practice implementation approach, based on agile principles, to implement our software in the most professional and cost-effective way. Existing information will be re-used and converted.

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Overall key functionalityEasy2Certify calculates the proper sample size of your complete client population (Without) QMSGlobal G.A.P. and other standards require additional (samples sized) audit. We calculate and optimize the planning for these additional audits.

Interfaces (Global GAP, Organic Accreditation bodies, etc.)Within the Agriculture and Food it is mandatory to interface with different types of centralized certificate registers. We have fully automated the interfaces.

Multi-language schemes, reports and certificatesWithin countries the local language and foreign language are both needed in the execution and reporting, you can seamlessly switch between languages.

Full integration with all schedulers and email software.All emails, appointments created and sent by Easy2Certify, will be synchronized directly with personal schedulers and e-mailboxes.

QuoteProposal are based on a 3 Year contractWithin the Agriculture and Food Certification it is very common to have a multiyear contract. It is easy to create a 3 year proposal.

Crop and plot size registrationAll known crops, livestock and other specific categories are part of the acquisition model to be able to create the correct proposal in minutes.

Individual and Multisite Certification (Without) QMSFrom simple single farm to complex farm organizations with QMS module, Easy2Certify supports the process from proposal to (combined) certification. For multi-farm organization the “complex” audit plan will be created in Easy2Certify after getting the assignment.

Price list based on all variables Within Easy2Certify the organization is able to create their own price list including simple to complex calculations based on self-defined variables. All mandatory fees and calculation to

Audit Program Make detailed audit program after proposal approvalWith the increase in the multi-farms and Organic farm groups, setting up the audit program itself is a challenge. Details about site visits, sample sizes and time windows are taken into account. Growth, harvest and stock is supported by Easy2Certify.

Audit PlanningMake and confirm audit planningBased on signed contracts and audit programs, a detailed audit planning is made in Easy2Certify. Easy2Certify can propose the best site visits, sample sizes, time windows and auditors to minimize travel time and costs. The planning module is specifically designed for TIC planning and will increase the audit capacity by at least 20%.

Determine per audit activity in what phase will be visitedEasy2Certify takes the different stages into account; sow, growth, harvest, stock and transport.

Planning can be adjusted on the spotIt is common that the schedule changes from day to day. Our reschedule function features the "best audit option" to fill gaps in the schedule automatically.

Extensions are an important part of the planExtensions are easy to manage throughout the process, keeping the deadlines visible at all times.

Centralized, self-scheduling and third-party auditorsEasy2Certify offers three types of scheduling from centralized scheduling to a third-party auditors portal where the auditor can manage the assignment in the portal.

Audit ExecutionDetailed audit program based on the proposalThe audit module shows the previous audit results as non-conformities. Minors in previous audit are automatically presented in the current audit. Other audit information is taken into account to optimize the onsite visit and hands-on time.

Onsite flexibilityIf the situation at the location is not in line with proposal the auditor can change the scope of the audit. All changes in scope, plot size and many other variables, will lead to an adjusted end-of-audit report. This report will be signed onsite at the end of the audit.

In Dept Food Safety & Organic Modules For Test, Inspection & CertificationEasy2Certify Agriculture and Food module enables you as a certification body to play a major role in the full chain of custody and optimizes your services towards clients. We have a fully pre-configured Agriculture and Food module for managing certifications like GLOBALG.A.P., BRC, IFS, Organic and others which will improve the communication between client, auditor, third party and scheme-owner. The system automates many of the processes that were very time-consuming in the past.

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Audit Program Make detailed audit program after proposal approvalWith the increase in the multi-farms and Organic farm groups, setting up the audit program itself is a challenge. Details about site visits, sample sizes and time windows are taken into account. Growth, harvest and stock is supported by Easy2Certify.

Audit PlanningMake and confirm audit planningBased on signed contracts and audit programs, a detailed audit planning is made in Easy2Certify. Easy2Certify can propose the best site visits, sample sizes, time windows and auditors to minimize travel time and costs. The planning module is specifically designed for TIC planning and will increase the audit capacity by at least 20%.

Determine per audit activity in what phase will be visitedEasy2Certify takes the different stages into account; sow, growth, harvest, stock and transport.

Planning can be adjusted on the spotIt is common that the schedule changes from day to day. Our reschedule function features the "best audit option" to fill gaps in the schedule automatically.

Extensions are an important part of the planExtensions are easy to manage throughout the process, keeping the deadlines visible at all times.

Centralized, self-scheduling and third-party auditorsEasy2Certify offers three types of scheduling from centralized scheduling to a third-party auditors portal where the auditor can manage the assignment in the portal.

Audit ExecutionDetailed audit program based on the proposalThe audit module shows the previous audit results as non-conformities. Minors in previous audit are automatically presented in the current audit. Other audit information is taken into account to optimize the onsite visit and hands-on time.

Onsite flexibilityIf the situation at the location is not in line with proposal the auditor can change the scope of the audit. All changes in scope, plot size and many other variables, will lead to an adjusted end-of-audit report. This report will be signed onsite at the end of the audit.

CertificationCertification dashboardThe scheme manager has a complete dashboard of expiring certificates and assigned non-conformities.

Compliance calculation including sanctions, warnings & suspensionsComplete calculation in the backbone of the schemes with thresholds. These calculations take the previous scores into account. The scheme managers has a complete overview of all audit activities for the certification period.

Client PortalsCreation of Corrective Action Plan portals for the clientsIn the certification process a trigger can be set to automatically create the Corrective Action Portal (CAP) in which the client can manage the CAP’s. Due dates and email communication are managed by Easy2Certify. The auditor and scheme manager both have dashboards to manage non-conformities proactively.

Manage combined certificates and split certificates in time Depending on results, changes in scope, the combined certificate can be split in different certificates. All reports, certificates are shared in the client portals.

Self-planning and scope adjustments Weather, harvest, transport and many other variables will change the original plan. Clients can communicate, adjust planning or scoping in the clients self-service portal.

Finance Monthly contribution fees versus time materialAs the certification activities are not equally spread over the year(s), clients like the option to pay a monthly fee to spread the cost during the 3 year period instead of time material.

The whole certification process from order to certificate can be reduced with 30%

And with up to 50% in internal resources.

-30%

-50%

Food Safety and Organic Easy2Certify 8

Luchthavenweg 18c5657 EB Eindhoven The Netherlands

Ph. +31 88 39 62 732

Info@easy2certify.comwww.Easy2Certify.Com