web course catalogue briefing
DESCRIPTION
Web Course Catalogue Briefing. Management Information Services. Format. Today’s Session The Web Course Catalogue The catalogue checking procedure - best ways to approach this Updating data in PIP - making this as manageable as possible Your questions, problems and issues. - PowerPoint PPT PresentationTRANSCRIPT
Format
Today’s Session
The Web Course Catalogue
The catalogue checking procedure - best ways to approach this
Updating data in PIP - making this as manageable as possible
Your questions, problems and issues
Introduction
What is the Web Course Catalogue?
A comprehensive web course catalogue on the Uni web site.
Replaced the old hard copy catalogue.
Includes all Schools and Colleges.
Includes both UG and PGT courses (but not programmes).
Published automatically from PIP.
Timetable
What is the timetable for publication in 2012?
‘Check and Update’ in Schools May to mid July
Senate Office final checks Mid July
Publication 20th July 2012
Publication Process
JULYMAY
PIP System
Specification Documents
T4 Staging Server
Preview Web Pages
Live Web Server
Live Web Pages
Checking
What is the checking procedure?
Each School has nominated some named ‘data checkers’.
Checkers examine the catalogue on the T4 Staging Server.
Changes are made via PIP and must be approved.
Changes, once approved, are immediately visible in the preview.
Once updates are complete, one person checks a box in PIP to say the School is ready for publication.
Suggested Approach
How should you approach the job?
You should go though the list in three stages, as follows:
Check for inclusions
First, change what’s included and excluded – let PIP team know if anything is wrong.
Check for content
Next, change content using Amend Courses proposals.
Check for formatting
Change formatting last using Amend Courses proposals.
Catalogue Checking screen
The Catalogue Checking screen in PIP
Allows you to view and manage a School section.
Ready for Publication: Tick when data is checked, updated and ready for publication.
SLP
Links with Campus Solutions Course Catalogue
Catalogue: The information in PIP is transferred to both the Web Catalogue and the MyCampus Course Catalogue.
Subject Areas: these are taken from MyCampus and can’t be changed except by application to SLP.
Codes: SLP codes will be used in the web catalogue when it is published.
Data Updates
How to update course information
There are two ways to make changes to course information in PIP:
An Amend Courses Proposal – this is the most common way to update info
or
A Bulk Update Proposal – used for exactly the same change to several courses
Data Updates
Individual Course Data Updates
All mandatory fields in the document must be completed when submitting a change.
A Short Description is be required for each course. This should be short!
Make sure your courses are correctly marked as ‘Available to Visiting’ students or not.
Use Requirements of Entry to indicate enrolment restrictions.
If the course is not always available, use the Timetable field to explain.
Formatting
Formatting Tips
Don’t overcomplicate.
Let Word do the work.
Check for strange characters.
Remove white space.