wangfield nurseries, wangfield lane, curdridge southampton ... · wangfield nurseries, wangfield...

Wangfield Nurseries, Wangfield Lane, Curdridge

Southampton, Hampshire, SO32 2DA

Tel: 01489 797600

This document has been prepared by Andy Ridings CMIOSH MIIRSM of

Human Approach Risk Management Limited

10 Trafalgar Avenue, Poynton, Stockport, Cheshire SK12 1RU

of 118

Contents

Index Page Number

Contents 3-4

Health and Safety Policy - Statement of Intent 5

Environmental Safety Policy - Statement of Intent 6

Training Policy - Statement of Intent 7

General Introduction 8-9

Health and Safety Organisation

Managing Director and Directors 10

Health and Safety Advisor 10

Contract Managers 11

Engineers / Site Supervisors 11

Office Staff 11

Site Operatives 11

Sub-contractors 12

Health and Safety Arrangements (Policies and Procedures)

Abrasive Wheels 13

Access And Egress 14

Accident and Near Miss Reporting 15-18

Alcohol and Drugs 19

Asbestos – General Statement 20

Avoiding Underground Services 21-23

Banksman & Slingers 24-26

CDM (Construction and Design Regulations) 27-30

Confined Spaces 31-32

Consultation with Employees 33-34

Contractors 35-36

COSHH (Control of Substances Hazardous to Health) 37-38

Cutting and Welding 39-40

Disabled Persons 41-42

Display Screen Equipment 43-45

Disciplinary Procedure (Misconduct) 46

Electrical Equipment and Electricity at Work 47-48

Emergency Procedures 49-51

The Environment 52

Excavation Works 53-55

Explosives 56

Falsework 57-58

of 118

Health and Safety Arrangements (Policies and Procedures) Page

Number

Fines 59

Fire 60-61

First Aid 62-64

Flammable Liquids and Gasses 65

Hand Tools (including vibration) 66-67

Induction of New Personnel 68

Issue of F10 (CDM) 69

Issue of Personal Protective Equipment (PPE) 70-71

Ladders 72

Lift Trucks 73-74

Lifting Operations 75-77

Machine Safety 78-79

Manual Handling 80-81

Method Statements and Risk Assessments 82-85

Mobile Tower Scaffolds 86-87

Noise 88-90

Personal Protective Equipment 91

Piling Operations 92

Plant and Equipment Maintenance 93-94

Permits to Work 95

Reversing Vehicles on Site 96-97

Site Inspection / Visiting / Reporting 98

Smoking in the Workplace 99

Transport Safety on Construction Sites 100-101

Vehicle Drivers (Company Drivers) 102

Visitors to Head Office 103

Welfare 104-107

Work Equipment 108-109

Working at Height 110-112

Waste Management 113-114

Young Persons 115-116

Review Date: 1st August 2014

Next Review Date: 14th June 2015

of 118

Health and Safety Policy

Statement of Intent

The Franki Foundations UK Ltd Managing Director and Director responsible for Health and Safety Mr Craig

Macklin is committed to maintaining a high standard of Health, Safety and Welfare and as a minimum we will

comply with any current Health and Safety legislation, Codes of Practice, guidance notes, British Standards and

any subsequent legislation enacted under the Health and Safety at Work Act 1974 as well as any industry best

practice.

Franki Foundations UK Ltd requires all its employees and any sub-contractors working (on our behalf) to co-

operate in establishing and maintaining safe and healthy working conditions and to avoid any actions, which

may adversely affect the Health, Safety and Welfare of themselves and others.

This policy is fully endorsed by the Board and will be implemented throughout the organisation and will be

brought to the attention of all our employees and anyone else to whom it will be of interest.

We will continue to review our Health and Safety policy regularly to ensure its further development and

continuing relevance to the structure and needs of the business. It is our aim for continual improvement in

Health and Safety performance and where possible taking into account and consideration of our business

objectives, employees and the local community

In order to achieve this policy Franki Foundations UK Ltd will:

� Ensure that all work operations will be conducted in such a way as to ensure so far as reasonably

practicable the health, safety and welfare of all our employees and of any others who may be affected

by our operations by implementing a Safe System of Work.

� Provide free of charge PPE (personal protective equipment) to all our employees when the nature of

the work being carried out requires the use of such protective equipment in the interests of Accident

Prevention following the implementation of all other hazard control alternatives.

� Provide suitable Information, Instruction, Training and Supervision to our personnel and regular sub-

contractors to ensure their health and safety whilst at work and to safeguard any other persons who

may be affected by our works.

� Encourage all employees and sub-contractors to submit suggestions for improving the general

standards of health and safety whilst at work.

� Ensure that plant and equipment supplied and used by our employees is safe to use and without any

inherent risks to their health and safety.

To this statement all personnel and sub-contractors working for and visitors visiting Franki Foundations UK

Ltd will:

� Take reasonable care of their own safety and the safety of other persons who may be affected by their

acts and omissions.

� Co-operate with the company in its arrangements to perform and comply with the statutory safety

obligations, which include adherence to the company safety policy and procedures.

� Not to misuse or interfere with anything provided to them in the interests of Health and Safety.

Failure to observe our health and safety requirements or to work to the training they have received by any

member of staff, our employed site personnel or any of our sub-contractors regardless of status may be subject

to disciplinary action or summary dismissal from employ of Franki Foundations UK Ltd.

Craig Macklin:

Managing Director

of 118

1st August 2014

Environmental Safety Policy

Statement of Intent

Franki Foundations UK Ltd will act responsibly in protecting the environment and contribute to becoming a

responsible contractor in environmental protection. We are also committed to complying with any of our

client’s environmental policies and procedures during our construction operations.

It is our aim for continual improvement in environmental performance and where possible to prevent pollution

at source, taking into account and consideration business objectives, employees and the local community

Therefore it will be the decision of Franki Foundations UK Ltd to:

� Display a copy of this Policy Statement at our Head Office.

� Revise this policy statement as and when necessary to keep up with changes in United Kingdom and

European Environmental Legislation.

� Meet or surpass environmental requirements to which our clients subscribe to.

� Identify, evaluate and seek to reduce the environmental effects associated with the Company’s

operations.

� Arrange for plant and equipment supplied for work use is free from defects, properly maintained and

operates on the most environmentally friendly fuels.

� Use equipment during our works with the lowest practical noise and vibration levels available.

� Train employees to ensure that they are aware of the Company’s objectives and specific measures for

their implementation.

� Re-use materials as many times as possible and recycle waste products where possible.

� Use where possible recycled or environmentally sustainable materials for our works.

� Only send waste materials to approved disposal sites.

� Provide resources essential to the implementation and control of the environmental management

system including human resources and specialised skills, technology and financial resources.

Craig Macklin:

Managing Director

1st August 2014

of 118

Training Policy

Statement of Intent

Franki Foundations UK Ltd believes that success in the management of Health, Safety, Environment and Quality

will be assured by the competency of our staff and site operatives.

We will therefore ensure the competency of our staff and site operatives by:

• Developing and maintaining or otherwise procuring for all our employees’ suitable training appropriate to

our business operations.

• Provide adequate training in a controlled, timely and cost effective manner.

• Ensure all our employees receive a safety induction prior to starting work within our offices and our work

sites. Inductions will also apply to our sub-contractors working on behalf of Franki Foundations UK Ltd.

• Ensure that training is only undertaken from an approved training provider and at a cost effective way.

• Ensure training courses undertaken are accompanied with certification at completion stage.

• Ensure that employees and sub-contractors are given appropriate operational briefings and updates on

tasks which involve significant health, safety and environmental risks.

We will also review and update training needs through:

� Our internal Training Co-ordinator.

� Changes in Legislation

� Recommendations from the Safety Advisor.

� Appraisals of performance.

� Workplace inspections.

� Accident / incident investigation.

� Wherever there is a significant change in the task or the workplace.

We will also ensure these minimum standards of health, safety and environmental training together with skill

certification training of our site management and our site operatives shall ensure that:

� All operatives will be experienced for their work tasks.

� All operatives will attend as a minimum a one day health and safety awareness course every 3 years.

� All will be holders of a CSCS Skills Card.

� All plant operators working for or on behalf of Franki Foundations UK Ltd will only be allowed to

operate plant with a current CITB, CPCS accredited Certificate of Competency or NVQ Level 2 in Plant

Operation.

When it is necessary to employ agency labour due to fluctuations in our workloads, they shall only be employed

from an approved list of agencies unless otherwise authorised by the Franki Foundations UK Ltd Managing

Director.

Craig Macklin:

Managing Director

1st August 2014

of 118

General Introduction

A safe working environment is not one in which there is merely an absence or a low number of serious injury

incidents, but is the result of active participation by management and workforce in identifying hazards and

then doing something positive about them. In pursuit of these objectives we have a positive proactive approach

to the management of safety.

Management responsibilities for industrial safety fall into three broad categories. These being:

Economic. The cost to the Company, Employees and Customers, of accidents to plant, stocks and staff, set

against the cost of introducing and maintaining a safety organisation to reduce and eliminate wasteful

accidents.

Human. The obligation to provide a safe and healthy working environment, to provide safe working processes

to achieve maximum production with safety. To take all possible steps to eliminate conditions which may lead

to injury, death, distress or other hardships to employees and their families.

Legislative. Legislation lays down standards, which may not always be fully adequate to meet the economic

and human needs of a particular situation. The legislation is devised primarily to protect employees and the

public generally and is not otherwise protective to the business carried on by the Company.

This health and safety policy is not an exhaustive list of the arrangements that cover health and safety whilst

at work. Amendments will be added during the progression of the specific works undertaken by Franki

Foundations UK Ltd.

NOTE: All matters regarding health, safety and welfare whilst at work can be discussed in confidence with the

Safety Advisor at any time without reprisals if anyone feels that they have been placed in a position which

compromises their health, safety and welfare whilst at work.

This policy document will be reviewed and where necessary updated a minimum of once per year for revisions.

All revisions will be made by the Franki Foundations UK Ltd Safety Advisor and will be approved by the Franki

Foundations UK Ltd Board of Directors.

Where reference is made throughout this document to Franki Foundations UK Forms e.g. ‘Franki Foundations

UK 07’, these forms will act as guidance for specific issues.

NOTE: ‘Franki Foundations UK 07’ is the Permit to Dig that must be used prior to all ground breaking

operations commencing.

of 118

Health and Safety Documented Systems

The following block below outlines the documented systems that Franki Foundations UK Ltd have in place and

will use during our works and the hierarchy and structure of the Franki Foundations UK Ltd Health and Safety

Management System.

Document Issue & Control

The following health and safety documentation will be issued and subsequently maintained in a controlled

manner, by the appropriate persons.

Document Issue of

Documentation

Revision of

Documentation

Franki Foundations UK

Ltd Management

Manual

Document

Issuer

Documents Available to

All Office

Based Personnel

Revisions By

Health & Safety Policy

Document


Safety Advisor

Directors & Contract

Managers


Safety Advisor

Method Statement / Risk

Assessments


Safety Advisor


Managers


Safety Advisor

Task Risk Assessments Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

Toolbox Talks


Safety Advisor


Managers


Safety Advisor

Numbered Forms Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

COSHH Assessments Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

Noise Assessments Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

Manual Handling

Assessments


Safety Advisor


Managers


Safety Advisor

PPE Assessments Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

Vibration Assessments Franki Foundations UK

Safety Advisor


Managers


Safety Advisor

Health, Safety &

Environmental Rules


Safety Advisor


Managers


Safety Advisor

Example Health and Safety

Plan


Safety Advisor


Managers


Safety Advisor

Archiving of Documentation. The following documentation/information must be kept as records:

Information to be Retained Retention Period

Accident Book 3 Years

All records as required by Franki Foundations UK Procedures Manual 5 Years

Records for Health Monitoring and Surveillance 40 Years

This document will act as a Company Procedures Manual for all companies within Franki Foundations UK Ltd.

of 118

of 118

Health and Safety Organisation

The Franki Foundations UK Ltd Managing Director and the Board of Directors will:

Be the nominated persons responsible for the implementation of the whole of this health and safety policy.

Their main responsibilities are to:

� Administer and interpret the effective implementation of the Company Policy Document.

� Be made aware of the current legislation and establish systems to monitor compliance.

� Arrange for funds and appropriate facilities to be available to meet the requirements of the policy.

� Discipline any member of staff, employee or sub-contractor failing to comply with requirements of the

policy.

� Provide adequate health and safety training for all levels of employees within the company.

� Liaise with their Contract Managers, Health and Safety Advisors and Site Supervisors over the full range

of their duties and responsibilities, with respect to inspections, audits, reports, recommendations,

changes in legislation and advice obtained from other parties.

� Provide adequate resources for the provision of PPE.

� Ensure that all-relevant health, safety and welfare information obtained from the "Health and Safety

department" regarding new methods of accident prevention, new legislation requirements and codes

of practice are acted upon.

� Insist that safe working practices be observed.

� Set a personal example by publicly supporting at all times anything done with respect to health and

safety.

The Franki Foundations UK Ltd Health and Safety Advisor will:

� Comply, implement and act upon the contents of this safety policy and procedures.

� Have an understanding of the application of the Health and Safety at Work Act, Construction

Regulations and other legislation relevant to the Company's business.

� Carry out regular health and safety inspections of the Company's premises and work sites and prepare

reports on these.

� Report serious breaches of Health and Safety to the Managing Director.

� Report any matters concerning health and safety to the Contract Managers.

� Receive information from Health and Safety Journals, Trade Associations etc. regarding new methods

of accident prevention, new legislation requirements and codes of practice.

� Ensure that fire-fighting appliances are placed around the premises in accordance with the Fire Risk

Assessment and the Fire Officer's recommendations, ensuring they are maintained regularly and are

not being misused.

� Establish a method of communicating the health and safety message to all company employees.

� Set a personal example at all times with respect to health and safety.

� Stop and/or suspend works (under the full approval of the Managing Director) where he feels there is

personal risk to personnel and works are not being carried out in accordance with company policy and

procedures.

� Dismiss at any time any employee (including our sub-contractors) for Gross Misconduct or Negligence

for breaches of Health and Safety and in consultation with the HR Executive.

of 118

The Franki Foundations UK Ltd Contract Managers & Site Engineers will ensure that:

� They are fully aware of the company's safety policy and appreciate the responsibility allocated to them.

� See that tenders adequately cover health and safety issues e.g. welfare facility provision, safe systems

of work.

� Be familiar with current legislation applicable to the work

� Ensure that a suitable and sufficient method statement/risk assessment produced with clear written

instructions to establish safe systems of working methods at each stage of the works, ensuring a copy

of the A5 Booklet is completed for each site visit and record on this booklet signatures of site operatives

attending a MS/RA briefing.

� Check over the working methods and precautions with site management before work starts.

� Work once started is carried out as planned and relevant legislation is observed at all times on site.

� Set a personal example at all times with respect to health and safety, especially when on site and also

to junior members of the company/department.

Franki Foundations UK Ltd Site Supervisors will:

� Be familiar with current legislation applicable to the work.

� Ensure the safe systems of work are effectively communicated to all relevant persons and then ensure

that they are being complied with at all times by all operatives who sign the MS/RA.

� Not permit any men to undertake tasks, which have not been planned without a risk assessment.

� Ensure new employees are constantly monitored and supervised on safety precautions.

� Report defects in plant and equipment to their Director/Contract Manager or Plant Company and

ensure that the equipment is not used until repaired or replaced.

� Set a personal example at all times with respect to health and safety.

Franki Foundations UK Ltd Office Staff will:

� Comply with the company safety policy.

� Follow instructions, working methods and any other procedures for safe and healthy working.

� Pay attention to fire precautions and emergency procedures such as evacuation routes and first aid

provision.

� Report hazards and defects in equipment.

� Keep offices tidy, free from obstructions and fire risks.

� Suggest ways of eliminating hazards or improving safety systems.

� Report any injuries or dangerous incidents.

Franki Foundations UK Ltd Site Operatives will:

� Carry out all operations of work in the prescribed manner as set out in the training they have received

and the MS/RA documents they have signed to agree are suitable.

� Use the correct tools and equipment for the operation or work, including any relevant safety

equipment and protective clothing provided.

� Report any defects in plant or equipment immediately.

� Develop a personal concern for the safety of themselves and others.

� Avoid improvising or taking short cuts, which would entail unnecessary risks.

� Inform transferred or new employees of hazards involved in the operation/work of the

department/site.

� Report accidents/incidents, which have led or may lead to damage to plant or equipment.

� Suggest ways of eliminating hazards or improving safety systems.

� Co-operate in the investigation of accidents with the objective of introducing methods to prevent a

recurrence.

of 118

Franki Foundations UK Ltd Sub-Contractors

� Sub-contractors are to comply with all of the requirements of this Health and Safety Policy and are to

provide copies of their Safety Policies and any other documentation pertaining to health and safety

that may be required by the Company or our Safety Advisors.

� Failure to do so will render the sub-contractor liable to suspension from the site and any financial

penalties will be charged to that sub-contractor.

� Labour only sub-contractors shall, for the purposes of health and safety, be considered as employees

of the company.

� They MUST NOT under any circumstances employ ‘Cash in Hand’ personnel or illegal workers.

of 118

Health and Safety Arrangements (Procedures)

Abrasive Wheels

General Statement

All reasonable steps will be taken by Franki Foundations UK Ltd to ensure the health and safety of employees

who work with equipment, which incorporate abrasive wheels. However Franki Foundations UK Ltd

acknowledges that health and safety hazards may arise from the use of this equipment. It is the intention of

the Company to ensure that any risks are reduced to a minimum.

Arrangements for Ensuring the Health and Safety of Workers

The Company will:

� Carry out a Task Assessment of the work activity.

� So far as is reasonably practicable, take measures to reduce the risks found as a result of the

assessment.

� Ensure that all equipment supplied by us for use in grinding operations is maintained in good condition

and is suitable for the task.

� Advise all employees, including new employee’s sub-contractors and self-employed persons, who work

or will work with abrasive wheels of the risks to health and safety and of the results of assessments.

Information and Training

The Company will give sufficient information, instruction, training and supervision to ensure the health and

safety of our workers who use abrasive wheels. This provision may also apply to persons not in direct

employment such as temporary staff and contractors but in the first instance this responsibility will fall directly

on the Sub-contract Company or agency.

Training in the use of abrasive wheels will cover aspects of health and safety legislation in general and the

PUWER 1998 regulations in particular.

Safe Systems of Work

Operator Responsibilities:

� No person shall mount an abrasive wheel unless they have been trained in accordance to the specific

Approved Code of Practice and following this training they are deemed competent to carry out

mounting.

� Ensure that all guards are fitted and in good order

� To always wear suitable Personal Protective Equipment when using an abrasive wheel.

� Adjust any fixed guards to expose the minimum wheel surface necessary for the operation.

� Ensure that the correct abrasive wheel type is fitted and that the speed of the machine does not exceed

the maximum permissible speed of the abrasive wheel.

� Keep your fingers and any other body parts away from the cutting edge of the abrasive wheel or other

moving parts at all times.

� Never use the side of the wheel unless it is designed for it.

� Do not exert excessive pressure on the wheel.

� Run a replacement wheel for a full minute before using and make sure that everyone is standing clear

during the test.

� Stop the wheel engage any stop systems and disconnect from the supply when not in use.

� All machine defects must be reported to your supervisor.

� All defective abrasive wheels must be disposed of and not allowed to be used by another person.

of 118

� When using an abrasive wheel ensure that the surrounding area is clear of other persons and

flammable materials and where necessary ensure that a hot works permit is requested

Access and Egress

General Statement

Franki Foundations UK Ltd will provide and maintain so far as is reasonably practicable, safe access and egress

to and from the workplace being within the offices, yard and on the worksite. Duties are imposed on employees

and non-employees carrying out work on the Company's premises or on our behalf.

The requirements for safe access and egress are wide ranging; employers must ensure that the basic structure

of the workplace is safe, e.g. that flooring is sound and free from obstructions and that the environment is safe,

e.g. the suitability of lighting in passageways.

Inspections

There should be regular inspections of access/egress routes undertaken by Contract Managers and Supervisors.

Typical items, which should be checked and recorded during an inspection, include:

� Suitability and condition of flooring.

� Presence of obstructions in walkways.

� Items stored on top of cabinets next to walkways.

� Encroachment of furniture and equipment.

� Ease of passage through security doors during emergency evacuation.

� Presence and condition of emergency lighting.

� Suitability of lighting.

� Handrails on stairways and guardrails on the edges of ledges, etc.

� Facilities for personnel with limited mobility.

� Condition and ease of use of doors.

� Presence of any blockages in walkways, which could prevent access/egress.

� Suitability of access to electrical equipment.

� Details, duration and condition of any temporary access arrangements.

Where hazards are observed, these items must be recorded and passed onto their Line Manager for Action

Safety Inspections/Audits of the Head Office will be undertaken a minimum of once a year with a copy of the

report/audit being sent to the Managing Director and the Product Managers to undertake any actions

highlighted.

Working places must also be inspected by Franki Foundations UK Contract Managers prior to us starting work

on site. Any issues raised must be recorded and discussed with the client/principal contractor at the earliest

opportunity.

of 118

of 118

Accident/Incident Investigation and Reporting

General Statement

Accidents are the direct results of unsafe activities and conditions. They are also an unplanned event, which

may or may not result in injury or damage. It is important to ensure that every accident is investigated to the

extent necessary to determine the cause of it. Only by this means will it be possible to ensure appropriate

control measures can be put in place to prevent a recurrence.

Every personal accident / incident however small (including near misses) must be reported to the Franki

Foundations UK Ltd Safety Advisor.

Responsibilities

The project Contract Manager as part of their overall site responsibilities must ensure that suitable

arrangements are in place, and that site staff are familiar with this procedure.

A member of staff from Franki Foundations UK Ltd must ensure that the Safety Department is informed of any

incident in accordance with this procedure. The Safety Department will then undertake an investigation of the

accident/incident using the ‘Franki Foundations UK 03 ‘Incident Investigation Report’.

In the absence of the Safety Advisor, the Managing Director will investigate all HSE Reportable accidents,

incidents, dangerous occurrences, diseases or will nominate someone who is competent to undertake this

task.

The Accident Book (B1510)

All offices will have an accident book available for recording accidents. On completion of an entry in the

accident book, the recorded section must be removed from the book and handed to the Safety Department

for investigation and the collation of the accident statistics. This collation of information will be in accordance

with the Data Protection Act 1998.

All accidents however small must be attended to by a qualified First Aider and Franki Foundations UK Safety

Advisor informed. They will record the accident in the Company accident book.

All near misses must also be reported to Franki Foundations UK Ltd Contract Manager as soon as possible so

that action can be taken to investigate the causes and to prevent recurrence with a record kept. This near miss

report must be completed on the Franki Foundations UK 03 ‘Incident Report Form’.

However, the record must contain the following information:

� The date and time of the accident/incident.

� The full names and address of the person(s) affected.

� The person completing the entry if different from above.

� The occupation of the person(s) affected.

� The nature of the injury or condition.

� The place where the accident occurred.

� The names and contact details of any witnesses

� A brief but clear description of the circumstances.

The accident book must be retained for at least three years and one day from the date of the last entry.

of 118

of 118

Reporting Procedures

In addition to an entry in the accident book, any personal injury accident, dangerous occurrence or near miss

(e.g. materials falling from height and not striking a person) must be reported to a Franki Foundations UK Ltd

staff member. Injuries, which occur whilst carrying out work duties off-site, must be reported in the same way

and the occupier of the site should be advised accordingly.

If an injury renders an employee unable to make an entry in the accident book, a witness or someone who is

able to enter an account of the incident should complete this. The employees' account must be entered as

soon as possible after the event and usually within 24 hours. Employees be must ensure of the location of the

accident book. Unless the Company is informed of these incidents, it will be unable to take remedial action.

A first aider or an appointed person may deal with an injury. However, if an emergency arises an ambulance

must be called at the earliest opportunity. Any incident involving an emergency must be reported to the Safety

Advisor or a member of Senior Management immediately.

Where an accident results in absence from work, employees must tick the appropriate box on the self-

certification form. Employees who are absent from work as a result of an accident at work must keep the

company informed of their progress, up to and including a return to normal duties and then a Doctors

Certificate must be produced for being ‘fit to return to work’.

RIDDOR Reportable Accident/Dangerous Occurrences

If an injury is reported to a member of Franki Foundations UK Ltd management, that manager should ensure

that appropriate records are maintained.

The manager must keep records of any developments to the injured person's health, up to and including a

return to normal duties.

The manager must check that self-certification forms submitted by an injured employee are completed to

reflect that the absence was caused by a work accident.

On return to work the injured party must provide to Franki Foundations UK Ltd a fit to return to work certificate

and duties that can be undertaken e.g. light duties.

The manager is responsible for assisting contractors and visitors in complying with Company policy regarding

accident reporting whilst on Company premises.

Major injuries

•Fracture other than fingers, thumbs or toes

•Amputation

•Dislocation of the shoulder, hip, knee or spine

•Loss of sight (temporary or permanent)

•Chemical or hot metal burn to the eye or any penetrating injury to the eye

•Injury resulting from an electric shock or electrical burn leading to unconsciousness, requiring resuscitation

or admittance to hospital for more than 24 hours

•Any other injury leading to hypothermia, heat-induced illness or unconsciousness; or requiring resuscitation

or admittance to hospital for more than 24 hours

•Unconsciousness caused by asphyxia or exposure to harmful substance or biological agent

•Acute illness requiring medical treatment or loss of consciousness, arising from absorption of any substance

by inhalation, ingestion or through the skin

•Acute illness requiring medical treatment where there is reason to believe it resulted from exposure to a

biological agent or its toxins or infected material.

of 118

Accidents resulting in over seven-day injuries

An over seven -day injury is one which is not ’major’ but results in the injured person being away from work

OR unable to do their full range of their normal duties for more than seven days.

If there is an accident connected with work (including an act of physical violence) and a person working on your

premises suffers an over-three-day injury, you must report it to the enforcing authority within ten days. This

applies if the person is an employee or self-employed.

Diseases

Upon receiving a report that a person is suffering from a disease linked to their work activity, the information

must be immediately reported to the Safety Advisor where he will in time inform the Directors.

The Safety Advisor will determine whether or not the disease is ‘reportable’ within the terms of current

legislation. If so, the Safety Advisor will follow the previously described procedures.

NOTE: If the accident is not reported to the Franki Foundations UK Ltd Safety Advisor within 24 hours, it will be

assumed the accident did not take place on one of our work sites (unless the injured person is not able to report

the accident e.g. bedridden in hospital).

Reportable diseases include:

• Certain poisonings

• Some skin diseases such as occupational dermatitis, skin cancer, chrome ulcer, oil folliculitis/acne

• Lung diseases including: occupational asthma, farmer's lung, pneumoconiosis, asbestosis,

mesothelioma

• Infections such as: leptospirosis; hepatitis; tuberculosis; anthrax; legionellosis and tetanus

• Other conditions such as occupational cancer; certain musculoskeletal disorders; decompression

illness and hand-arm vibration syndrome.

The occupational disease flowchart shows the procedures once a disease is identified.

Dangerous occurrence

If an incident does not result in a reportable injury, but clearly could have done, then it may be a dangerous

occurrence and must be reported immediately (by telephone or completing a form on our website).

Reportable dangerous occurrences include:

• Collapse, overturning or failure of load-bearing parts of lifts and lifting equipment

• Explosion, collapse or bursting of any closed vessel or associated pipe work

• Failure of any freight container in any of its load-bearing parts

• Plant or equipment coming into contact with overhead power lines

• Electrical short circuit or overload causing fire or explosion

• Any unintentional explosion, misfire, failure of demolition to cause the intended collapse, projection of

material beyond a site boundary, injury caused by an explosion

• Accidental release of a biological agent likely to cause severe human illness;

• Failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after

the intended exposure period

• Malfunction of breathing apparatus while in use or during testing immediately before use

• Failure or endangering of diving equipment, the trapping of a diver, an explosion near a diver, or an

uncontrolled ascent

• Collapse or partial collapse of a scaffold over five metres high, or erected near water where there could be

a risk of drowning after a fall

• Unintended collision of a train with any vehicle

• Dangerous occurrence at a well (other than a water well)

of 118

• Dangerous occurrence at a pipeline;

• Failure of any load-bearing fairground equipment, or derailment or unintended collision of cars or trains

• A road tanker carrying a dangerous substance overturns, suffers serious damage, catches fire of the

substance is released

• A dangerous substance being conveyed by road is involved in a fire or released.

Fatal Accidents, Major Injuries and Dangerous Occurrences

If the incident is a Major reportable under RIDDOR, the local enforcing authority must be informed as soon as

possible usually by telephone within 24 hours and a prescribed form (F2508) and duly completed within 10

days. Copies of this form will be made available to the safety department. A pdf copy or photocopy of the

completed form should be kept for Company records and to advise the insurers of a potential claim.

In the event of a fatal accident, major injury or dangerous occurrence, the senior person on site shall

immediately contact the emergency services. They will also inform:

� The police if the accident results in death or creates a danger to public safety.

� Franki Foundations UK Ltd Managing Director (to arrange visiting the scene).

� The Safety Advisor (to arrange visiting the scene).

The Directors and the Safety Advisor shall immediately attend the scene of the incident to:

Co-ordinate services and assist in the control of the situation until the arrival of a relevant authority. Please

ensure that any relevant incoming telephone calls are transferred to them immediately.

Accident Investigation

The following is a sequence to follow:

� Get hold of the person in charge.

� Find out what was planned.

� Find out what everyone was doing BEFORE the accident.

� Segregate all witnesses and then question all witnesses as to what happened.

� Examine the scene.

� Work out the point of deviation.

� Photographs. Photograph to show how things were after the accident.

� Measurements. Always measure everything that may have a bearing on the case.

� Expert Advice. If the case involves any chemical process, or mechanical failure or fire, it is always wise

to seek expert advice.

All Franki Foundations UK Ltd members of staff must comply with the following:

In order that the cause of an accident may be properly investigated, plant/equipment etc. directly connected

with the accident should be left unmoved pending official inspection. Where this is impractical the item should

be placed in safe custody after a sketch of their position or a photograph has been taken to record the same.

The scene of the incident, particularly where a fatality, major injury or dangerous occurrence has occurred,

MUST BE LEFT UNDISTURBED until permission to do otherwise has been granted by the appropriate authority.

It is your duty to answer any questions, relevant to the investigation of any incident, put to you by the

investigating authority e.g. HSE, Police, Fire Brigade etc. However, NO ANSWER OR COMMENT SHOULD BE

MADE TO ENQUIRIES FROM THE PRESS, TV, GENERAL PUBLIC ETC.

It is extremely important to ensure that any person assisting at the scene of an accident/incident is protected

from risk to their health and safety AND MUST NOT ENTER THE INCIDENT AREA UNLESS ADEQUATELY

PROTECTED.

of 118

Where it becomes known that, as a result of any reported injury accident, a person dies within one year you

must immediately contact Franki Foundations UK Ltd Managing Director and Safety Advisor.

Near Misses

All near misses must be reported to the Contracts Manager as soon as possible.

On receipt of this report the senior member of staff on site must undertake an investigation report surrounding

the incident. This must be recorded on the ‘Franki Foundations UK 03a’ Incident Report Form.

Where no personal injury was sustained, the B1510 does not need to be filled in. The Contract Manager or Site

Supervisor must make reference to this near miss in his Day Site Diary as well as the ‘Franki Foundations UK

03a’.

Diseases

Upon receiving a report that a person is suffering from a disease linked to their work activity, the information

must be immediately reported to the Safety Advisor where he will in time inform the Directors.

The Safety Advisor will determine whether or not the disease is ‘reportable’ within the terms of current

legislation. If so, the Safety Advisor will follow the previously described procedures.

NOTE: If the accident is not reported to the Franki Foundations UK Safety Advisor within 24 hours, it will be

assumed the accident did not take place on one of our work sites (unless the injured person is not able to report

the accident e.g. bedridden in hospital).

of 118

Accident Notification Sequence

Accident / Incident

Contract Manager with overall

responsibility for the project

If a major occurrence or injury

occurs

If a minor injury, near miss occurs

Inform Safety Advisor Complete Accident

Book Do not complete

Accident Book for Near Misses

Complete Franki Foundations UK 24a

Notify Directors Safety Advisor

Complete Accident Book Complete Franki Foundations UK 03

Incident Report Complete Insurance Claim Form

Inform Client

In conjunction with Safety Department Phone: Health & Safety Executive

Ensure F2508 is completed by employer (contractor if involved) and distributed within

appropriate time Complete investigation report and issue to Client

within 5 days

Franki Foundations UK Safety Advisor to undertake detailed investigation, if deemed appropriate

of 118

RIDDOR –Occupational Diseases

No

No

No

No

Occupational disease is identified

Is the person an employee or

subcontractor?

Does the employees’ current job involve a corresponding listed work activity? Check column 2 of part J of RIDDOR, Schedule 3

Has the responsible person received a

written diagnosis of the

disease from a doctor?

No duty to report

RIDDOR Reg 5(2)(a)

Self-employed people must consider whether to

report themselves

RIDDOR, Reg 5(2), (3)

Yes

Yes

Yes

The occupational health service will

report to HSE

Yes

Is it a listed occupational disease (see part 1 of RIDDOR schedule 3)

of 118

Accident Notification Sequence

Accident / Incident

Contract Manager with overall

responsibility for the project

If a major occurrence or injury

occurs

If a minor injury, near miss occurs

Inform Safety Advisor Complete Accident

Book Do not complete

Accident Book for Near Misses

Complete Franki Foundations UK 24a

Notify Directors Safety Advisor

Complete Accident Book Complete Franki Foundations UK 03

Incident Report Complete Insurance Claim Form

Inform Client

In conjunction with Safety Department Phone: Health & Safety Executive

Ensure F2508 is completed by employer (contractor if involved) and distributed within

appropriate time Complete investigation report and issue to Client

within 5 days

Franki Foundations UK Safety Advisor to undertake detailed investigation, if deemed appropriate

of 118

Alcohol and Non Prescribed Drugs

General Statement

Franki Foundations UK Ltd will ensure that all PAYE employees, our sub-contractors and others (not directly

employed by Franki Foundations UK Ltd) are not put at risk by work activities, which therefore obliges the

Company to ensure that no employee endangers fellow employees at work due to being under the influence

of alcohol or drugs.

Any person who uses or misuses alcohol or drugs may be immediately dismissed from the employ of Franki

Foundations UK Ltd.

Any Franki Foundations UK PAYE Personnel/Sub-contractor observed drinking/drug taking during the course of

the day will be removed from the workplace. They will also be immediately dismissed from working for/on

behalf of Franki Foundations UK Ltd.

Any Franki Foundations UK PAYE Personnel/Sub-contractor suspected being under the influence whilst on site

during the course of the day will be removed from the workplace for the duration of that day. They will also

receive a written warning to this effect.

Persons suspected being under the influence for a second time will be removed from the employ of Franki

Foundations UK Ltd.

Sub-contractors under the influence of alcohol or non-prescribed drugs will be immediately removed from the

project and prohibited from working on any Franki Foundations UK Ltd projects in the future, together with

their company being excluded from our approved sub-contractor list.

NOTE: Office Staff are not permitted to consume alcohol during the course of the working day. If alcohol has

been consumed, they must refrain from returning to work for a suitable period of time to ensure that their

body is free from alcohol.

The company will advise all our employees and our sub-contractors:

� The risks to health arising from the effects of alcohol or drugs (including legitimately prescribed

medications).

� Encourage employees, who may have alcohol or drug-related problems, which affect their work, to

take advantage of the company referral procedure for diagnosis and treatment.

� Enable supervisors and managers to identify job performance problems that may be attributable to

the effects of alcohol or drugs and to consult with the appropriate company specialist to determine

whether there is sufficient concern to warrant a medical evaluation.

� In cases where the effects on work of misuse of alcohol or drugs is confirmed or admitted, agree upon

a programme of treatment in consultation with the company medical advisor and the employee.

� Instruct the company medical advisor to co-ordinate, monitor and if necessary participate in the

treatment, which may involve recourse to, or liaison with, the general practitioner, counsellor, hospital

outpatient department or in-patient care.

� Random alcohol and drug testing may be carried out.

Note for Company Vehicle Drivers: Any employee of Franki Foundations UK Ltd found under the

influence of alcohol or non-prescribed drugs will be subject to disciplinary action.

of 118

Asbestos

General Statement

The main hazards associated with the discovery of asbestos is the release and coming into contact with

Asbestos fibres and the related diseases of Asbestosis and Mesothelioma.

Franki Foundations UK Ltd does not in its day to day operations undertake any tasks that involve asbestos

removal or working with asbestos. However we may come across situations in particular when working on

domestic premises where asbestos will be contained usually within the ground or in a buildings fabric.

As a company we shall act in accordance with e.g. the Control of Asbestos Regulations 2006.

All employees must observe the following and take the outlined precautions where asbestos, asbestos

insulation or coatings containing asbestos or suspected of containing asbestos, are discovered during site work:

� Stop all work and ensure that all personnel leave the vicinity immediately.

� Do not remove any tools or equipment that may have become contaminated with asbestos.

� Prevent access into the building by installing a Do Not Enter Safety Sign in a prominent position.

� Inform the Safety Advisor or your Contract Manager immediately. This person will notify the owner or

person in control of the premises of the suspected presence of asbestos. If the material has been

disturbed the Safety Advisor / Contracts Manager will arrange suitable facilities for any persons

contaminated to be decontaminated. They will also arrange for a formal record of the exposure to be

made and held in the company files for a period not less than 40 years and also for a formal report of

the incident where necessary to be forwarded to the HSE and company insurance provider.

� On no account must employees re-enter the area until cleared to do so by a competent person.

� Following removal all work clothing and PPE must be placed into a red asbestos bag, tie up this bag and

place into another red bag and again tie the neck of the bag and place in a position out of the way of

the working area prior to disposal at an authorised site. Do Not under any circumstances take the

clothing or PPE home with you.

� Work may only re-commence after it has been established that the material is either not asbestos or

for a non-notifiable material and we have been advised by the client to undertake the works (using

suitable precautions and procedures which will be detailed in a specific method statement/risk

assessment).

Franki Foundations UK Ltd will ensure that all contract staff and our site operatives will receive adequate

information, instruction and training that is sufficient to enable them to recognise material that may contain

asbestos and the precautions that need to be taken when discovering this material.

Asbestos waste from non-notifiable works will only be removed from site / taken off site by a

licensed waste carrier to a registered transfer station.

of 118

Avoiding Underground Services

General Statement

The following points are to be applied to situations prior to excavation work begins where underground

services may be found and when our work involves penetrating the ground or below surface level. It must be

assumed that services are present in the ground and ‘Live’ until it has been shown otherwise.

All ground-breaking operations must be undertaken with the ‘Franki Foundations UK 07. This will highlight safe

digging procedures required to be undertaken.

For full guidance on avoiding danger from underground services, refer to HSG 47 and the New Roads and Street

Works Act 1991.

Franki Foundations UK Ltd will undertake a CAT scan unless one has been seen being undertaken or suitable

evidence of an area scan has been provided by the site Principal Contractor. It will be the responsibility of the

Client, Duty Holder of our employer (Principal Contractor) to provide suitable services drawings for the area

where ground breaking procedures will be undertaken.

Where they will negate their duties, we will as a good working practice undertake the CAT scan on the

understanding that any damages to any utility service that may arise, Franki Foundations UK Ltd will not be

held accountable for repair, replacement or any financial outlays.

NOTE: If a homeowner signs off a Permit to Dig (PTD), it must be assumed that no checks have been made by

them and there is a risk of striking a service. A CAT scan must then be undertaken by Franki Foundations UK

Ltd with the statement of service damage applicable.

The Dangers. Damage to underground services can cause fatal or severe injury. The main dangers are:

� Striking electrical cables.

� Striking gas pipes.

� Striking water pipes and sewers.

� Striking telecommunication cables.

Obtaining Information on Services

Where possible, service plans / drawings should be obtained from the relevant utility companies prior to

excavating. In the case of a CDM project, the Planning Supervisor/Principal Contractor should have obtained

these service drawings or they must highlight in the pre-tender/construction phase Health and Safety plan the

contact names and addresses where these drawings can be obtained.

Cable and Pipe Locating Devices

� Prior to any excavation works beginning, the proposed area must be scanned to pin point as accurately

as possible any hidden services by means of a location device, commonly known as a ‘CAT and Genny’.

� Where any services are located, mark on the ground their position in spray line paint or other

waterproof marking. These markings will also be transferred to the site drawing.

� Only a competent person who has attended a training course and holds a certificate of training must

undertake this task. A copy of this training certificate must be given to Franki Foundations UK Ltd

Management.

� All locating equipment must arrive on site and be under current calibration with a certificate of

calibration attached.

� All located services will be explained to the gang members on their location and the safe ground

breaking procedure required.

of 118

Marking of Services

For modern installations, most utility companies have agreed a national colour coding for buried services.

Below is a summary of the colours agreed?

It is also important to remember that:

� Old, non-utility services or pipelines may not conform to this system.

� Colours may look different under poor or artificial lighting.

� Ducts could include any of the services, although this is less likely to occur for telecommunication and

cable television ducts.

Listed below are ‘Golden Rules’ about Avoiding Underground Services

� Ensure the Franki Foundations UK 07 Permit to Dig is completed before any ground breaking

operations commence.

� Ensure a site-specific method statement/risk assessment (Safe System of Work) is produced for the

intended works and is briefed to and understood by all.

� Obtain plans and walk the site to check for obvious signs of utilities such as street lighting units, grids,

man holes or surface repairs.

� Use safe digging practices.

� Use a CAT upright, never swing it.

� Use both Power and Radio mode to sweep the whole area.

� Use the sensitivity control correctly to pinpoint the conductor.

� Use the CAT again in the trench/hole once you have excavated approximately 0.3m (1 ft.) to locate

deeper or smaller services not locatable from the surface.

� Remove and use the speaker when using the CAT in noisy environments.

� Remember, the CAT alone cannot always locate every conductor including smaller services and street

lighting, use the Genny.

� Remember, the CAT will only trace metallic conductors and not plastic pipes or fibre optic cables.

Where possible use a Mouse as well.

� Maintain and calibrate your CAT and Genny regularly to ensure trouble free performance.

� Never use mechanical digging equipment within 500 mm of a known utility service.

� If in doubt, ASK.

NB: Where the client will issue their own Permit to Excavate, a copy of this permit must be kept on site and a

copy be kept within the contract file.

If a copy is not on site it must be assumed that a Permit to Dig has not been completed.

NOTE: We as a company undertake external training on the use of a CAT & Genny.

of 118

Refer to the flow chart below for guidance on how to work near underground services. HSG47 gives guidance

on how you can reduce the risks of digging near underground services.

of 118

Banksman / Slinger / Signaller

General Statement

It is the Slingers / Signallers responsibilities to:

� To select and use the correct lifting gear.

� Connect the load to the crane, carry it to its landing place and disconnect it, all with proper regard for

the care of personnel, the equipment and the load itself.

� Give signals to the driver by hand or remote control e.g. radio for the direction of the load.

� To be suitably trained and hold a current Certificate of Competency.

NOTE: It is the policy of Franki Foundations UK Ltd that only personnel holding a CITB or a CSCS certificate of

training can undertake Slinger/Signaller duties for Franki Foundations UK Ltd.

Below is guidance under the LOLER Regulations regarding the examination of lifting appliance and accessories

(gear).

Type of Lifting Equipment Max Period

Lifting equipment for lifting persons and lifting accessories 6 Months

All other lifting equipment 12 Months

The procedure that follows is based upon good custom and practice. There is nothing here to hamper your job;

there is more to be gained doing it safely.

A lifting operation is usually performed in a number of separate stages.

Stage Operation Responsible Person

1 Select the lifting gear Slinger

2 Fix lifting gear to load Slinger

3 Position crane and crane hook Signaller and Driver

4 Attach slings to crane Slinger

5 Raise the load Slinger, Signaller and Driver

6 Carry the load Signaller and Driver

7 Place load and disconnect lifting gear Slinger, Signaller and Driver

NOTE: The same person sometimes undertakes the Slingers and Signallers duties.

Stage 1. Select the Lifting Gear

� Find out the weight of the load. Add the weight of the lifting gear and attachments.

� Choose chains/slings of adequate strength for the load. Check their maximum Safe Working Load (SWL)

or Working Load Limit (WLL), these must be marked on the chains/slings or other lifting accessories.

DO NOT deliberately overload the equipment and ensure that any capacity reductions imposed by the

type of hitch being employed are included in the calculation.

� Visually inspect the selected gear to ensure its suitability before attaching it to the load.

� Do not use chains/slings showing signs of cracking, excessive wear, fraying, pitting, stretching, rusting,

kinking, knotting and broken strands of wire.

� Make sure shackles are fitted with their correct pins and not bolts of any description and also that they

are marked with a Safe Working Load (SWL) or Working Load Limit (WLL).

� Avoid a wide angle of spread between the legs of double or multi-leg slings by using longer slings. If

there is a restriction in headroom, a spreader beam may help.

� Do not shorten a chain with bolts or knots. Use an approved method or use one of the right size. Chains

can only be shortened if the clutch is fitted to the sub-masters eyes.

� Check the colour coding (where applicable) on the master link to ensure it has been inspected or check

the paperwork documentation.

of 118

Stage 2 Fix Lifting Gear to Load

� Use packing to soften sharp corners and provide extra grip.

� See the end connections are fitted securely or double wrapped to prevent displacement.

� When double leg or multi leg slings are used, the legs should be loaded evenly.

If eyebolts are used:

� See that the face of each eyebolt (and the shackle if fitted) is in line with and not across the direction

of the pull.

� Ensure that eyebolts are firmly seated.

� Do not pass a sling through more than one eyebolt.

� Avoid an excessively inclined angle of pull on an eye-bolt (an eye bolt pulled at an angle of 45˚ will carry

only a quarter of the load it can support when pulled directly through its centre).

Stage 3 Position Crane and Crane Hook

� Stand the crane on a firm level footing, clear of excavations and overhead obstructions. Also ensure

that the crane is positioned so that if it fails that no part of it will fall outside the site or controlled lift

area.

� Deploy outriggers as required.

� Has the crane got plenty of room for slewing? Is there a 600mm clearance radius?

� Lower the crane hook directly over the lifting attachment to avoid dragging the load.

� The driver should be in a position to see what’s happening. Check. Does he need extra help e.g. a

Banksman?

� Check. Is the light good enough? What about the weather conditions, frost, snow, strong winds etc.

� Check for any overhead obstructions, power cables, scaffolding, trees etc.

Stage 4 Attach the Load

� Check. Is the crane fitted with a safety hook or a Liverpool ‘C’ hook and if so does it close completely

on its own.

� Check. The master link of the sling should ride freely on the hook. If it doesn’t, don’t force it.

� If an egg shaped link is placed on the crane hook, see that the hook engages the large end.

� Hook up spare leg or legs. Do not carry spare slings/chains on a loaded crane hook.

� Any unused legs must be hooked securely back onto the master link.

NOTE: The master link is the one which attaches to the hook block off the crane.

Stage 5 Raise the Load

� Are there any possible obstructions e.g. scaffolding, guy ropes, overhead cables, pipes etc.

� Ensure everybody stands well clear at least one and a half times the length of the load.

� Do not allow anybody to ride on a load.

� Give the signal to lift slowly at first to avoid snatching the load.

� Stop when the load is just clear of the ground and check it’s balanced and secure.

� If satisfied, give the signal to lift away.

� If carrying bricks, blocks etc. ensure fork attachments and netting is used.

� Warn people, where necessary and avoid lifting a suspended load over people.

Stage 6 Carry the Load

� Keep the load under control at all times, avoid swinging and swaying and use a guide rope.

� When travelling or slewing with a load, avoid sudden stops or the load may swing beyond its safe

radius.

� Watch out for obstructions, particularly overhead electrical cables. Consult with the driver how this is

of 118

to be avoided.

� Always avoid carrying the load over persons and as far as possible over occupied buildings.

� If possible warn people ahead of intended direction of travel.

Stage 7 Place the Load and Disconnect Lifting Gear

Make provision, where possible for a soft landing on timber bites or suitable material

� Avoid standing the load on a wire rope of fibre slings.

� Land the load gently to avoid damage to load, structure and lifting gear.

� Do not drag slings from under a standing load.

� Lay steel rods, scaffold tubes etc. on suitable wooden strips to enable slings to be passed underneath.

� Do not drop chains, slings etc. from a height.

� When loading vehicles do not overload or leave dangerous projections.

� Return all lifting gear back to the store and report any defects.

Care of Lifting Gear

� Keep idle lifting gear in a dry store.

� Hang up fibre ropes in the store to avoid contamination by moisture, acids etc.

� Keep wire ropes well lubricated and rust free.

� Look closely at welds in the chain links and at splices and thimbles on wire ropes.

� Examine unusual marks.

� Unroll coils of wire rope, do not pull the rope out of the centre of a coil or kinks will appear.

� Never hammer a chain link to straighten it. Send it away for specialist repair.

NB: For recording of weekly inspections, use ‘Franki Foundations UK 15’ Lifting Equipment Register.

of 118

CDM (Construction Design & Management Regulations 2007)

Introduction

With the change in the CDM Regulations, the key aim is to integrate health and safety into the management

of the project and encourage everyone involved to work together to:

� Improve the planning and management of projects from the very start.

� Identify risks early on.

� Target effort where it can do the most good in terms of health and safety.

� Discourage unnecessary bureaucracy.

Construction regulations in the past have created an impression that only contractors can affect the safety of

construction workers. Clients and designers have tended to leave contractors to deal with health and safety

issues affecting their works. Clients and designers have however had statutory duties since 1975 with the

introduction of the Health and Safety at Work, etc. Act 1974, these have subsequently been made more explicit

with the advent of the Construction (Design and Management) Regulations (CDM).

In all circumstances good management of construction projects is needed, from conception through to

execution and completion, if the poor record of the industry is to be improved.

The CDM Regulations place specific duties upon clients, designers and contractors to rethink their approach to

health and safety. Health and safety must be taken into account and then co-ordinated and managed

effectively throughout all stages of a construction project from conception, design and planning through to

the execution of works on site and subsequent maintenance and repair, even to final demolition and removal.

This procedure is an integral part of Franki Foundations UK’s Ltd Policy, and has been written so to ensure the

companies compliance with the CDM Regulations.

NOTE: The Construction (Health, Safety and Welfare) Regulations 1996 have now being incorporated into these

regulations.

When the Regulations Apply

The Regulations will apply

� When the project lasts more than 30 working days.

� When the project involves more than 500 person days, e.g. 50 people working for over 10 days.

� To the most common building, civil engineering and engineering construction work (with exceptions).

As an example, we work for a domestic client installing a piled raft slab for an extension to his property and

the works take 35 days, the regulations do not apply.

If we undertake the same task for e.g. an insurance company, the regulations apply, as the client is a business.

A Domestic Client is one where work is carried out where it does not relate to a trade or a business.

NOTE: If we are asked e.g. by an insurance company to undertake the role of a Principal Contractor for a

domestic client, we can decline this role, but can undertake this role on the understanding there will be costs

involved e.g. producing and maintaining a construction phase Health and Safety Plan.

of 118

Responsibilities

The Role of the Client

� Appoint a CDM Co-ordinator for the duration of the works.

� Appoint a Principal Contractor for the duration of the works.

� Make sure the works do not commence until a construction phase Health and Safety Plan is in place

including the need for welfare facilities.

� Provide information relating to the Health and Safety file to the CDM Co-ordinator.

� Retain and provide access to the Health and Safety file.

The Role of the CDM Co-ordinator

� Advise and assist the client with their duties.

� Ensure the project is notified to the HSE.

� Ensure the Pre-tender Health and Safety Plan is completed and issued to the Principal Contractor(s).

� Co-ordinate health and safety aspects of design work and co-operate with others involved in the

project.

� Facilitate good communication between the client, designers and contractors.

� Liaise with the principal contractor regarding ongoing design. � Prepare and update the health and safety file.

� Ensure the principal contractor is competent to carry out the construction works.

The Role of the Designers

� Be competent and adequately resourced to address the health and safety issues likely to be involved

in the design.

� Receive any design information from the client in respect to the works.

� Eliminate hazards and reduce all identifiable risks during design.

� Provide adequate information about remaining risks and significant risks associated with

the design.

� Stipulate the use of materials that has the lowest risk rating.

� Provide any information for the safety file.

The Role of the Principal Contractor

� Prepare, develop and implement a written construction phase Health and Safety Plan for the project

before the works begin (including site rules).

� Provide to their contractors the relevant parts of the plan.

� Plan, manage and monitor the construction phase in liaison with the contractors.

� Ensure suitable welfare facilities are provided at the start of the project and maintained during the

construction phase.

� Check the competency of all contractors working on our behalf.

� Ensure all workers have site inductions and any further information and training needed for the work.

� Consult with the workers.

� Liaise with the CDM Co-ordinator regarding ongoing design.

� Ensure the site is secure.

� Display a legible copy of the F10 where it can be read by the workers on site.

The Role of the Contractors

� Plan, manage and monitor own work and that of their workers.

� Check competence of their own workers.

� Train own employees.

of 118

� Provide information to their workers.

� Ensure adequate welfare facilities for their workers.

� Co-operate with the principal contractor in planning, and managing work, including reasonable

directions and site rules.

� Inform the principal contractor of problems with the plan.

� Inform the principal contractor of reportable accidents, diseases and dangerous occurrences.

Everyone on Site

� Ensure you are competent to carry out working tasks.

� Co-operate with others and co-ordinate work so as to ensure the health and safety of construction

workers and others who may be affected by the work.

� Report oblivious risks.

CDM Co-ordination

Franki Foundations UK’s Ltd Safety Advisor will undertake the role of CDM Co-ordination with respect to each

of the product divisions. Once the Safety Department is informed of a pending development, the Safety Advisor

will undertake a co-ordination role.

This co-ordination role will encompass whether the CDM requirements are being applied effectively on a

project specific basis, and whether this procedure and requirements for supporting documentation are being

met. It is the responsibility of the Safety Advisor to report to the management of the respective company when

issues are found.

Designers Risk Assessments

Each designer must show that health and safety has been fully considered throughout the design process and

must highlight any residual risks in the design. These Risk Assessments have to form part of the Health and

Safety Plan. If they are separate from the Plan they need to be available for reference.

HSE Notification (F10)

The HSE must be notified of any new project using Form F10 (Revised) as soon as possible after the

appointment of the CDM Co-ordinator. If full details are not available at that time they should be sent on later

as soon as they become available (except where the project is for a domestic client, the HSE must be notified

of projects).

Subsequently a second notification must be made when the Principal Contractor has been appointed and the

construction start date is known.

The purpose of the Project Health and Safety Plan is as follows:

Pre-Tender (Design) Phase (Part One) – significant risks must be considered at the earliest opportunity in

respect of health and safety issues that may arise during construction or maintenance or demolition. Significant

residual design risks must be incorporated into the Health and Safety Plan and brought to the attention of the

Principal Contractor and sub-contractors at tender stage for them to make provisions for them before the

works start.

Prior to Construction (Part Two) – health and safety issues raised by the Principal Contractor or any sub-

contractor, which might affect another sub-contractor, must be brought to their attention to be addressed.

Decisions must be made regarding the management of health and safety on site and must be reflected in the

Plan.

During construction – anyone who needs to can refer to the Plan for guidance regarding the management of

health and safety.

of 118

The contents of the Plan should, at appropriate times, draw on other documents such as:

� The pre-acquisition technical appraisal of the site.

� The Designers Risk Assessment.

� Franki Foundations UK Ltd Health and Safety Policy.

The Project Health and Safety Plan should identify potential risks other than those, which a competent

Contractor could be expected to anticipate and deal with safely in the carrying out of his normal trade.

In all cases the Plan should contain the Principal Contractor’s Risk Assessments and, if applicable, Method

Statements, and, sub-contractor’s Risk Assessments and, where applicable, Method Statements. It is a working

document that should relate to site-specific matters only.

The Plan should contain appropriate documents that refer to site-specific risks/conditions and control

measures etc. It is vital that the Plan is restricted to necessary documentation and does not include superfluous

paperwork.

The Health and Safety File

The Health and Safety File for a site is maintenance manual with an emphasis on minimising risks to people

working on a structure after its completion.

Suggested contents for ‘Health and Safety File’ are:

� Introduction.

� General.

� Purpose of the Health and Safety File.

� Statutory implications of the Health and Safety File.

Scope of works covered

Description, construction methods, materials, test certificates, operation / maintenance / cleaning, general

notes, specific requirements, manuals / instructions, repair / refurbishment, alteration / dismantling /

demolition, special precautions and special provisions.

Generally for Franki Foundations UK Ltd there is not too much of a change in the regulations applicable to us.

Further guidance on the new regulations can be sought from Franki Foundations UK Ltd.’s Safety Advisor.

of 118

Confined Spaces

General Statement

It is the policy of Franki Foundations UK Ltd to take all reasonable steps to secure the health and safety of those

persons in our employ who are required to make entry into confined spaces in accordance with the Confined

Spaces Regulations 1997.

Definition of a Confined Space:

A Confined Space means any place, including any chamber, tank, vat, silo, pit, trench, underpinning

base excavation, pipe, sewer, flue, well or other similar space in which, by virtue of its enclosed

nature, there arises a reasonably foreseeable specified risk.

The Company acknowledges that health and safety hazards may arise when entry into confined spaces is

required. It is the intention of the Company to ensure that any risks are kept to a minimum.

No person must enter a confined space unless a Permit to Work has been obtained ‘Franki Foundations UK

7b’.

The implementation of this policy requires the total co-operation of all members of management and staff.

There will be full consultation with employee representatives through the Company’s normal channels of

communication.

Procedures for Dealing with Health and Safety Issues

Where an employee raises a matter related to health and safety associated with work in confined spaces, the

company will:

� Take all necessary steps to investigate the circumstances.

� Take corrective measures where appropriate.

� Advise the employee of action taken.

Where a problem arises associated with work in confined spaces, the employee must adopt the following

procedures:

� Inform a responsible person immediately.

� In the case of an adverse health condition, advise the company and their own General Practitioner (Doctor).


The Company will provide sufficient information, instruction and training as is necessary to ensure the health

and safety of workers who are required to enter into confined spaces.

Managers and supervisors who are responsible for workers required to enter into confined spaces will also be

given appropriate training.

Permit to Work Arrangements

The principle for safe entry into confined spaces is one of adherence to a well-defined system of precautions

laid down in writing in the form of a permit to work.

It is essential that, before a person is set to work in a confined space, the competent person issuing the permit

to work is completely satisfied that the person who is going to carry out the work fully understands the

of 118

precautions and is aware of any limitations applying to the work.

Records

Records should be kept of the following:

� Appointed competent persons, including date of appointment, date of review and any limitations.

� Safety harnesses or lines, and any other emergency equipment, as well as its inspection and maintenance

history.

� Training, including dates of training, dates of review and the name of the trainer.

Safe System of Work

Permits to work issued. These should be in the form of a copy of the permit to work, which should contain the

following details:

� Plant detail (location and identity).

� Work to be done (detail to allow suitable and sufficient risk assessment).

� Person carrying out the work (department, contractor or self-employed).

� Plant out of service (statement of when and period of removal).

� Isolation carried out (electrical, fumes, mechanical, heat, etc.).

� Precautions introduced (monitoring of fumes, purging of vessels, etc.).

� Testing (results of any tests for contaminants).

� Further precautions required (breathing apparatus, low voltage equipment).

� Name of recipient.

The following information should be recorded on the permit to work where applicable:

� Extension of time period.

� Changes in work to be carried out which are identified after commencement of the work.

� Emergency cancellation.

When proper precautions are adhered to, there is no reason why employees should not safely enter confined

spaces during the course of their work. Following the three steps below will help to ensure that work is without

significant risk:

� Find out as much information about the confined space as possible, including details of any previous

contents and their associated hazards.

� Never enter a confined space without the knowledge of others.

� Always prepare thoroughly for work and adhere strictly to the rules of the permit to work system that

applies.

For work in a confined space ‘Franki Foundations UK 07’ Confined Space Permit to Work must be

used.

of 118

Consultation with Employees

General Statement

Under current law The Health and Safety (Consultation with Employees) Regulations 1996 members of staff

(managers and supervisors) of Franki Foundations UK Ltd have a duty to liaise with employees and/or their

representatives on health and safety issues. This includes providing staff, including sub-contractors, with

information (e.g. hazards and risks, procedure documentation, control measures, health and welfare etc.) as

well as considering their ideas, before taking decisions on work strategies and arrangements.

It is the policy of Franki Foundations UK Ltd to encourage active employee involvement in developing ways to

improve health and safety. The advantages of doing so include:

� Employees will react positively, if they understand why certain action has been taken and that they

have helped the process.

� The development of a positive health and safety culture based on best practice frameworks.

� A reduction in accidents and incidents.

� Actively pursue any suggestions given by any member of Franki Foundations UK Ltd.

Action by Franki Foundations UK Ltd Management

Franki Foundations UK Ltd Management will establish a formal system of minuted safety consultation meetings

at suitable intervals with their employees or their nominated representatives. In the absence of a recognised

union safety representative, person(s) from each department or unit should be officially designated and given

safety duties and involvement.

On construction sites, the requirements of the Consultation with Employees Regulations 1996 will be largely

satisfied if regular consultation meetings with employees and trade representatives etc., are held in

conjunction with CDM Regulation requirements.

It is the policy of Franki Foundations UK Ltd to be objective that such safety meetings are held regularly as

required and minutes are kept of the suggestions and actions arising. The minutes of the meeting, attendees,

actions etc. can be recorded on the Employee Consultation Agenda.

Issues to be Covered

Directors and Managers may wish to take advantage of appraisal meetings or any occupational health problems

e.g. stress (including that from sexist and racial abuse) noise, vibration, back problems, VDU eye strain, asthma,

dermatitis etc. as part of Franki Foundations UK Ltd positive prevention campaign.

Referral can then be made to the Safety Advisor or a Doctor if necessary.

Employees and Sub-contractors should be consulted on hazards, risks, control measures and their use of their

safe systems of work to be employed and the need for any health monitoring and surveillance.

Safety information, instruction and training needs should be discussed and actioned.

The Rights and Duties of Trade Union Safety Representatives

It should be noted that official union safety representatives are legally entitled to be involved in:

� Investigating hazards.

� Examining causes of accidents.

� Carrying out inspections of the workplace, including safety documentation.

� Receiving information from employers.

� Representing employees in consultation with the HSE/Local Authority Inspectors.

� Representing safety committees.

of 118

Directors and Managers should carefully consider the benefits of delegating these types of duty to their own

nominated persons where no official trade union representative exists.

Question Box Scheme

The provision of a suggestion box or book can provide a useful source of obtaining staff and operative opinions

especially if a reward, scheme or incentive is offered.

Informal ‘Off the Record’ Discussion

Where a member of staff or site operative may wish to discuss any issues with regard to their health, safety

and welfare, this can be discussed with the Safety Advisor in confidence without fear of reprisals.

of 118

Control of Contractors

General Statement

Under sections 2 and 3 of the Health and Safety at Work Act 1974, Regulation 3 of the Management of Health

and Safety at Work Regulations 1999 and the Construction (Design and Management) Regulations 2007

primary health and safety responsibility rests with the Company. Persons who control premises used by people

who are at work but who are not their employees need to ensure, so far as is practicable, that the premises,

access to them and plant and substances used on them are safe and free from risks to health and safety.

Record Keeping

It should be stated in contracts that contractors are responsible for maintaining relevant statutory records

wherever possible. However, to demonstrate effective management of contractors, the occupiers will need to

maintain the following documentation.

� Contractor appraisals, questionnaires and other assessment records, which should cover the items,

listed in Key Elements of Contractor Assessment under Safe Systems of Work below.

� Clear contracts, specifications and "method statements" (which describe the safety precautions at each

stage of the job) to be supplied by contractors.

� Record of issue of occupier site safety rulebook, which will cover most, if not all of the elements listed

in Key Elements of Occupier Site Rules under Safe Systems of Work below.

� Content and attendance lists for induction briefing on rules and arrangements.

� Minutes of pre-contract and formal meetings between the occupier and contractor (including any

equipment loan or shared access agreement such as waivers enabling use of scaffolding supplied under

other contracts).

� Accident and dangerous occurrence records.

� Copies of statutory inspection records, e.g. regarding lifting gear, pressure systems, portable electrical

equipment inspections, driver certificates, etc.

� General risk assessments required under MHSWR and specific assessments for manual handling,

control of substances hazardous to health, noise, and personal protective equipment (PPE), etc.

� Records of PPE issued and associated inspection, maintenance, training and instruction.

� Record of information, instruction and training provided together with confirmation of receipt and

understanding from relevant employees.

� Copies of all permits to work forms as an auditable system for monitoring.

� Monitoring and safety inspection records, e.g. results of spot checks on access arrangements, portable

electrical equipment inspection, application of site rules on PPE, daily communications, use of permit

to work procedures and other site safety systems.

Approved Contractors

Franki Foundations UK Ltd will only use contractors who have proved able to discharge their primary

responsibility to safeguard their employees and other persons who may be affected by their undertakings. This

will be administered in the form of an approved list of contractors, which will describe the contractor

capabilities and limitations. The list will be constantly reviewed and sanctions will be applied as a result of poor

health and safety performance including written warnings, suspension, final penalties and removal from

approved list.

Safety Rules

Franki Foundations UK Ltd internal Contractors Health, Safety and Environmental Safety Rules will be issued to

all contractors and will be clearly stated in contractual arrangements together with any special health and

safety requirements likely to affect cost or time scales. These rules can be found within the Franki Foundations

UK Ltd recording file.

of 118

Plant and Equipment

Plant and equipment such as temporary access platforms, ladders, PPE, lifting equipment, internal transport

vehicles and electrical equipment will not be loaned to contractors unless exceptional circumstances prevent

contractors from using or hiring their own equipment, and then only with written authority to do so for a

specified task and period provided the equipment is in sound condition and the contractor is competent to use

it.

Co-ordination

A competent named individual will be appointed to co-ordinate each contract, including at least daily site visits

and out of hour’s communications. This individual will be expected to encourage and develop the right safety

culture amongst contractors.

Reporting

All employees will be expected to report danger (within their capability to recognise unsafe practices) to their

manager or supervisor, who will be expected to either:

� Stop the work if serious imminent danger to persons or property other than the contractor's employees

is foreseen.

� Notify the department or individual responsible for co-ordinating the work by telephone or in writing,

depending on the circumstances.

Supervision

Franki Foundations UK Ltd as occupier recognises its duty to plan, co-ordinate and monitor contractors, but the

primary responsibility to supervise the contractor's workforce rests with the contractor. Provision of adequate

supervision will therefore be a major element in contractor assessment.

Safe System of Work

Accountabilities must be clearly defined so that relevant parties know, agree and understand what they are

responsible for. Establishing and co-ordinating these accountabilities are one of the most important duties for

the occupier.

Clear contractual arrangements and specifications for the work to be done will provide the essential

foundations for effective management of contractors.

Franki Foundations UK Ltd will actively and visibly demonstrate commitment to achieving high standards of

health and safety, which is consistent with quality, output and timeliness demands that are placed on the

contractor.

Contractor Assessment

Franki Foundations UK Ltd will look at the following details to evaluate the suitability of a contractor with the

aid of our internal health and safety questionnaire:

� Safety policy document.

� Quality of information supplied on hazards, risks and controls.

� Standard of method statements/risk assessments.

� Condition of plant and equipment.

� Competence and attitude of employees.

� Induction and training of temporary workers and sub-contractors.

� Effectiveness of contractor's supervisory arrangements.

� Past health and safety performance.

Form ‘Franki Foundations UK 23’ to be used for Sub-contractor Assessment

of 118

Control of Substances Hazardous to Health (COSHH)

General Statement

The Control of Substances Hazardous to Health Regulations 2004 (as amended) require every employer to

assess the risks to health arising from any hazardous substance either, used, process generated (e.g. mixing

concrete) or found at the place of work e.g. contaminated land and to take such action as is necessary to

eliminate or control those risks.

COSHH must include consideration of the HSE hierarchy of controls e.g. elimination or the substitution of a

safer alternative etc.

Masks and other items of PPE rarely give full protection. Effective COSHH management requires hazard

identification, risk assessment, giving information and training, the introduction of control measures,

monitoring, review and record keeping.

Sub-contractors are responsible for preparing their own assessments and supplying copies to Franki

Foundations UK Ltd.’s Contract Manager for materials brought to site by them.

The Procurement Department must always obtain the manufacturer’s and supplier’s data sheets. These

provide essential information, but are not assessments as such in themselves.

Hazardous Substances or Materials

Definitions are set out in the Franki Foundations UK Ltd COSHH Assessment documentation and include those

that carry hazard-warning symbols such as those highlighted below.

Where materials are ordered by Franki Foundations UK Ltd site management, the site representative must:

� Request the safety data sheet for the hazardous substance(s) from the supplier. The supplier is under

a legal duty to provide this information to us.

� The Safety Advisor will in turn produce a COSHH Assessment on the substance, based on the available

background site information given to them.

� In either case, when the assessment information is received back on the site/workplace the Site COSHH

Assessment.

Coordinator, Site Manager or Supervisor will take the necessary action.

If substances etc. are to be used before it arrives on site, the Contract/Site Manager must ensure that a

competent person carries out a full assessment using all information available to him/her.

NOTE: The manufacturer or supplier’s hazardous materials data sheet, whilst providing basic information on

the hazards, risks and precautionary measures to be taken, are not a COSHH Assessment.

COSHH Training

The person who has prepared the task/site specific COSHH assessment, or some other suitably qualified person,

shall provide information, instruction and training to those operatives who are to work with the hazardous

substance or material, before work commences.

The training and toolbox talks must assist the operatives to fully understand the risks involved and the control

measures to be implemented, with details of the type of PPE required and its correct use.

Medicals

Where health monitoring e.g. skin checks for dermatitis or surveillance e.g. blood, urine tests is identified as

necessary by the COSHH assessment, steps must be taken to ensure that the relevant medical examinations

of 118

take place. The Safety Advisor should be contacted for guidance.

Supervision, Monitoring and Record Keeping

Having established the correct working practices, supervisors must ensure that those executing the work are

using and maintaining the control measures correctly. Review questions should be aimed at the progressive

elimination of risk by the best current practices available.

Records of significant risk assessments, control maintenance systems, health monitoring and surveillance must

be kept.

Procurement Department Responsibilities

The Procurement Department will arrange for COSHH Material Data Sheets for materials used on our sites to

be sent to the Safety Advisor so an assessment can be made on the substance and be sent to site. If an

Assessment has previously been sent to the site for the same substance, the Buyer may advise the site of this,

rather than send a further copy.

� Where a substance classified as of 'high' risk, the Buyer should advise the site accordingly.

� Designers and Buyers must always be alert and enquire as to the availability of less dangerous

alternatives.

Briefing Sub-contractors

The person responsible for engaging a Sub-contractor must ensure that the Sub-contractor has the capacity to

manage the COSHH substances likely to be on site.

Our COSHH Assessments acts as guidance for the use of a specific substance.

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (C.O.S.H.H.)

Are You Using a COSHH Substance? If so Be Beware

of 118

THEY MAY CAUSE ASTHMA, DERMATITIS, CANCER OR POSSIBLY DEATH

Before Starting Work

Read the Label

� OBTAIN - MANUFACTURER’S INFORMATION

� ASK - FOR THE JOB SPECIFIC ASSESSMENT

� COMPLY - WITH TRAINING REQUIREMENTS

� CHECK - FIRST AID AND EMERGENCY PROCEDURES

� ESTABLISH - STORAGE AND DISPOSAL REQUIREMENTS

� CONSIDER - HEALTH SURVEILLANCE

NOTE: Always observe and follow the Franki Foundations UK Ltd COSHH Assessments.

Cutting and Welding

General Statement

Cutting and Welding (hot works) involve generating and manipulating specific physical hazards that are

normally created. Safety is, therefore, paramount. Franki Foundations UK Ltd will achieve and maintain safe

systems of work by providing adequate training, instruction, supervision and monitoring of safe systems of

work including the provision of safety equipment. The principal safety concerns are:

� That equipment, hoses, cables and connections are regularly inspected to ensure that they are fit for

their purpose.

� That the working environment is made safe, including removal of all flammable materials and

maintenance of safe breathing atmosphere for the operator by ventilation or extraction if needed.

� That personal protective equipment is provided and used appropriately.

Arrangements for Securing the Health and Safety of Workers

The following procedures will deal with any potential risks to health and safety:

� Safety procedures will be devised (see Safe Systems of Work below).

� All operators will be trained and competent in those procedures.

� Necessary safety equipment will be available and fit for its purpose.

� The safety systems will be audited and appropriate records kept and reviewed.

Where a Hot Works Permit is required, use form Franki Foundations UK 06


Franki Foundations UK Ltd will give sufficient information, instruction, training and supervision to employees

to ensure the health and safety of workers who use flammable gasses and liquids. This provision will also apply

to temporary workers to Franki Foundations UK Ltd.


All operators will share the responsibility for preserving their own and their colleague’s health and safety by

complying with the safety systems and informing the Safety Advisor of any unsafe or hazardous conditions of

work, or of their own physical condition if that could prejudice the Company policy. The Company will review

any such reports and take appropriate action, informing employees of the outcome.

of 118

Safe System of Work

� All equipment must be in good condition, properly installed and maintained by routine inspections by

a competent person, and records must be kept where required by Regulations.

� Flexible hoses, cables and connections must be free from damage or risk of damage in service. Cables

and hoses shall have adequate carrying capacity.

� Operators shall wear eye, ear, face, head and body personal protective equipment provided.

� The atmosphere in the vicinity of work must be known to be safe to breathe and free of flammable

gases.

� Adequate ventilation and fume extraction must be provided and used as required by the COSHH

assessment and especially in enclosed areas and pits.

� Surfaces to be heated by the process must be cleaned of contaminants that may be degraded by heat

or give off noxious fumes (e.g. paints, plastics, zinc coating, etc.).

� Naked flames or high temperature surfaces must not be allowed in the vicinity of volatile solvents.

� All moveable flammable materials must be removed from the vicinity of work and fireproof covers

placed over all flammable materials that cannot be removed.

� The work piece and any access equipment must be safely secured.

� A permit to work procedure must be operated in hazardous closed environments.

� A suitable fire extinguisher will be close at hand in case of an emergency.

� Never roll any cylinder along the floor and always return to the storage area all empty cylinders.

Oxy-gas Fuel Process

� Handle cylinders carefully, keep in outside enclosed areas and tether upright safely. Keep oxygen

cylinders away from fuel gas cylinders where possible.

� Ensure screwed fittings and hoses are correct and keep screwed and sealed surfaces free of

contaminants, oil and grease.

� Close cylinder valves when flame is extinguished.

� Ensure any vessel, drum or tank that has contained flammable or toxic substances has been properly

cleaned and inspected before subjecting it to hot work.

� Remove all torches from enclosed areas when not in use.

� Use firewatchers if there is a possibility of ignition unobserved by the operator (e.g. on the other side

of bulkheads).

Arc Cutting, Cutting and Welding

� Connect the welding current return cable to the work piece close to the arc point or to a well electrically

conductive support structure in good contact with the work piece. Also connect the work piece or the

support structure to a separate earth terminal.

� Beware of increased fume hazards when welding with chrome containing fluxed consumables or high

current metal inert gas (MIG) or tungsten inert gas (TIG) processes.

� Avoid being in contact with water or wet floors when welding, Use duckboards or rubber protection.

� Provide screens to limit exposure of others to glare from arcs.

� Use the correct eye and face protection with the correct filter glass.

� Use a low voltage open circuit relay device if welding with alternating current in constricted or damp

places.

Where appropriate, all company vehicles will be fitted with a fire extinguisher and a first aid kit in case of an

emergency.

of 118

Disabled Persons

General Statement

In accordance with the Equality Act 2010; Franki Foundations UK Ltd aims to provide full and fair opportunity

for employment for disabled applicants and to ensure, through training and practical assistance where

required, their continued employment and promotion. Employees who become disabled will be accorded every

possible opportunity for maintaining their position or for re-training if appropriate.

The company's health and safety policy has been prepared to ensure a safe and healthy environment for all

employees irrespective of individual capability. It recognises that those employees who require extra

equipment, facility or assistance, both routinely and in an emergency, will have such needs met.

An employer must give special attention to the integration of a disabled employee within the overall workforce.

Although employing disabled people never compromises health and safety standards, there may be a

requirement to provide information or instigate training for other staff to ensure that both routine and

emergency practices work effectively.

Arrangements for Securing the Health and Safety of Disabled Members of Staff

The company will keep a record of all personnel who, by reason of disability, are thought to have particular

requirements relating to the company's health and safety practices. The record will be regularly reviewed in

terms of:

� The nature of the disability and any limitations it places on either an individual's physical mental and/or

intellectual function.

� The extent to which the individual requires changes (if at all) in the work environment or workplace

practices.

� The nature of any routine practical assistance or supervision required of other people arising from the

disability.

� Any implications that would arise on an emergency basis, either as a consequence of the disability

(such as an epileptic fit) or in the workplace (such as emergency evacuation of the premises).

Record Keeping

The company will keep records of any special equipment provided or workplace adaptations made for the

benefit of disabled persons and assess them on a regular basis to ensure that they remain suitable.


Newly appointed disabled employees and employees who become disabled will receive specific information

and training on all relevant matters of health and safety.

The company will ensure that the information is presented in such a way as to be readily understood by each

individual. Company health and safety bulletins will also be issued in such a way that disabled employees can

readily access and understand them.

If the company requires the services (supervisory or otherwise) of other employees to assist a disabled person

in the course either of their work or to expedite health and safety procedures during normal operations or

during an emergency situation, these employees will be trained by the company and will receive specific notice

of the duties required of them, and the disabled employee will be advised of the arrangement.

As a matter of good practice, the company will ensure that the workforce generally is advised of any relevant

health and safety issue that affects an individual disabled employee in particular relating to any additional

identified first aid requirements.

of 118


Employees should report any concerns regarding health and safety to a responsible person (usually a manager

or supervisor). Where a disabled (or any other) employee raises a matter concerning health and safety related

to his or her employment, the company will:

� Make all necessary investigations so as to identify the relevant details.

� Proceed with all measures necessary to resolve the matter.

The company will, jointly with the employee, make use of the appropriate Disability Advisory Service or PACT

(Placing, Assessment and Counselling Teams operated by the Employment Service) where health and safety

concerns prove to be complex and/or problematic.

of 118

Display Screen Equipment

General Statement

All reasonable steps will be taken by the Company to secure the health and safety of employees who work with

display screen equipment (DSE) including expectant mothers under the Health and Safety (Display Screen

Equipment) Regulations 1992.

The Company acknowledges that health and safety hazards may arise from the use of this equipment. It is the

intention of the Company to ensure that any are reduced to a minimum.

Whilst it is generally recognised that the use of DSE can be undertaken without undue risks to health, it is

appreciated that some employees may have genuine reservations and concerns. The Company will seek to give

information and training to enable a fuller understanding of these issues.

The implementation of this policy requires the total co-operation of all members of management and staff.

There will be full consultation with employee representatives through existing channels of communication.


Franki Foundations UK Ltd will, in consultation with workers and their representatives:

� Carry out an assessment of each workstation, taking into account the DSE, the furniture, the working

environment and the worker.

� Take all necessary measures to remedy any risks found as a result of the assessment.

� Take steps to incorporate changes of task within the working day, in order to prevent intensive periods

of on-screen activity.

� Review software to ensure suitability for the task.

� Arrange for the provision of eye and eyesight tests prior to employment and at regular intervals

thereafter and where a visual problem is experienced.

� Arrange for the free supply of any corrective appliances (glasses or contact lenses) where required

specifically for working with DSE.

� Advise existing employees, and all persons applying work with DSE, of the risks to health and how these

are to be avoided.


The company will give sufficient information, instruction and training as is necessary to ensure the health and

safety of workers who use DSE. This provision also applies to persons not in direct employment, such as

temporary staff and contractors. Managers and supervisors who are responsible for users of display screen

equipment will also be given appropriate training.

Regular Eye and Eyesight Tests. Employees are entitled to an eye and eyesight test at intervals recommended

by the person who carried out the previous test. All tests are specifically for users of DSE and the company

must be informed when any appointment is made.

Visual Discomfort. Where an employee experiences visual difficulties and has reason to believe that these

may be caused by work with DSE, the company will pay towards an eye and eyesight test.

Costs of Testing. The company will pay towards the costs of eye and eyesight tests, provided that testing has

been arranged with the knowledge of the company. When an employee obtains a test independently and

without the knowledge of the company, even if the test is for specifically related screen use, the company shall

not be responsible for the costs incurred.

Supply of Prescription Glasses/Contact Lenses. Where prescription glasses/contact lenses are found

necessary, specifically for the use of DSE, the company will contribute £40.00 towards the purchase. Evidence

of intended purchase must be produced.

of 118

Care and Replacement of Glasses/ Contact Lenses. The employee is personally responsible for the safekeeping

of glasses/contact lenses. It is an offence to interfere with, or misuse, anything provided in the interest of health

and safety. Employees are expected to show the same degree of care for glasses/contact lenses as for any other

item of company property. Anybody failing to observe this requirement may be subject to disciplinary

procedures.

Where there is a change in an employee's visual defect and this results in a change to prescription

requirements, the company will bear the cost of replacement subject to the procedures outlined above.

Rest Breaks

The purpose of a break from DSE work is to prevent the onset of fatigue. To achieve this objective, the company

will seek to incorporate changes of activity into the working day. Where possible, users will be given the

discretion to decide the timing and extent of off-screen tasks.

Any employee who believes that his or her DSE workload does not permit adequate breaks should bring this to

the attention of management.

Users of DSE are encouraged, and will be expected, to take the opportunities for breaks. If constantly at a VDU

screen, 15 minutes per hour rest break must be taken.

Radiation and Pregnancy

Employees using DSE are not at risk from radiation. Scientific research has concluded that such concerns are

unjustified. No adverse health effects have been found to arise from the use of DSE. Thus, there is no reason

for a person who is pregnant, or is seeking to become pregnant, to avoid working with such equipment.

The company acknowledges that some employees may not be fully convinced by these assurances. It is

recognised that, where the employee has a genuine concern, this can contribute to stress and ill health. The

policy is therefore that any pregnant employee may request a temporary transfer or a reduction in the volume

of DSE work that she undertakes.

Although no guarantee can be given such requests will receive full and proper consideration and will be granted

where this can be achieved without disruption of the company's operations.

Risk Assessment of the Workstation

DSE users will be invited to assist in providing a comfortable and safe working environment.

Training

All employees who use DSE will be given training to enable them to work without risk to health. Training will

also cover the provisions of the policy.

Safe System of Work

Badly adjusted furniture or equipment can result in discomfort and can even lead to disability in extreme

circumstances. Poor work design can cause or aggravate these simple conditions. Unnecessary discomfort can

be avoided by adopting the following simple precautions.

� Make sure that all your furniture and equipment is functioning correctly.

� Adjust furniture and equipment so that you are comfortable when working.

� Take the opportunity to vary activities, breaking up long periods of DSE work.

� Use your entitlement to eye and eyesight tests.

� Report symptoms of discomfort or ill health as soon as you are aware of them.

of 118

� Inform your employer of your training needs.

� Do not tamper with electrical equipment - ask for assistance.

Record Keeping


� The results of workstation assessments.

� Actions taken as a result of workstation assessments.

� Eye and eyesight tests.

� The supply of corrective appliances.

� The provision of training.

� Information given to employees.

� Complaints of alleged or actual DSE-related ill health.

� Action taken in respect of such complaints.

Procedures Dealing With Health and Safety Issues

Where an employee raises a matter related to health and safety in the use of DSE, the company will:



� Advise the employee of actions taken.

Where a problem arises in the use of DSE, the employee must adopt the following procedures:

� Inform a responsible person immediately.

� In the case of an adverse health condition, advise the company doctor and his for her own general

practitioner.

of 118

Disciplinary Procedure (Misconduct)

Any employee (or sub-contractor working on behalf of Franki Foundations UK Ltd) found to have acted in any

one of the following ways, shall be liable to the company’s disciplinary procedure. Any Director, Manager, will

follow this procedure or Supervisor employed by Franki Foundations UK Ltd.

NOTE: For gross misconduct occurs immediate dismissal can and will apply, otherwise the following dismissal

procedure applies.

1. Verbal Warning

2. 1st Written Warning

3. 2nd Written Warning and dismissal from the company

On each occasion of receiving a warning, this will be witnessed and a confirmation letter will be sent to you.

This list is not exhaustive.

� Wilfully breaching the safety rules or safety policy.

� Removing or bypassing any guard or protective device.

� Operating any machine, plant or equipment without authority or a ‘ticket’.

� Misusing items provided for first aid.

� Recklessly interfering with or misusing anything provided in the interest of health, safety or welfare at

work.

� Defacing or removing notices, signs, labels or any other warning device.

� Misusing any chemical, flammable substance, toxic material etc.

� Taking part in horseplay or practical jokes.

� Making false declarations or interfering with evidence following an accident or dangerous occurrence.

� Misusing compressed air, electric, or pneumatic equipment.

� Overloading lifting equipment.

� Ignoring health and safety advice given by management or their representatives.

� Under the influence of alcohol and/or non prescribed medication.

� Failing to inform management of any safety defect to the building, site, or equipment that they may

become aware of.

� Observed taking alcohol or non prescribed drugs on site.

� Fighting.

� Indecent Exposure.

� Failing to wear PPE whilst on site.

� Abusive language (on site, to a client, member of the public, enforcement officers etc.).

� Employing ‘cash in hand or illegal’ personnel.

� Causing personal injury to a colleague or any other person.

of 118

Electrical Equipment and Electricity at Work

General Statement

All reasonable steps will be taken to secure the health and safety of employees who use, operate or maintain

electrical equipment. The company acknowledges that work on electrical equipment can be hazardous and it

is therefore the company's intention to reduce the risks as far as is possible.

Where a problem arises related to electricity at work, employees must inform a responsible person

immediately and the company will then take the necessary measures to investigate and remedy the situation.


The company will:

� Ensure that electrical installations and equipment are installed in accordance with the Institute of

Electrical Engineers (IEE) Wiring Regulations.

� Maintain the fixed installation in a safe condition by carrying out routine safety testing.

� Inspect and test portable and transportable equipment as frequently as required (the frequency will

depend on the environment in which the equipment is used and the conditions of usage.

� Promote and implement a safe system of work for maintenance, inspection or testing.

� Ensure that employees who carry out electrical work are competent to do so.

� Exchange safety information with contractors, ensuring that they are fully aware of (and prepared to

abide by) the company's health and safety arrangements.

� Ensure an in-line RCD (Builders Board) or equivalent is used on site.


Franki Foundations UK Ltd will provide information, instruction and training for all employees to enable them

to carry out their duties without putting their health and safety at risk. Competent persons should only carry

out electrical work.

If it is found necessary to use in-house technical staff to carry out such work, they will be adequately trained

to the level required.

Record Keeping

Records will be kept of the following.

� Inspections and tests of the following (detailing date tested, name of tester and date of next test) plus

details of any modifications or repairs made.

� Fixed electrical installations.

� Portable and transportable appliances.

� Personal protective equipment.

� Instruments and test equipment used for electrical work.

� Matters relevant to personal competence and training in respect of persons, who carry out, supervise,

manage or assess electrical work.

� Copies of any permits to work issued for work on electrical equipment.

� Contractor's safety information.

� Safety information provided to contractors.

� Provide suitable personal protective equipment if required, maintaining it in a good condition.

Safe System of Work

Most people are aware of the health and safety hazards associated with electricity. To avoid injury, or worse,

it is essential to adopt the following precautions.

of 118

Faulty Equipment

Report faults immediately. Do not use or continue to use faulty equipment.

Do not carry out repairs, etc., or even fit plugs, unless you are authorised to do so.

Portable and Transportable Electrical Equipment

� The user should visually inspect personal issue equipment at least once a week.

� Equipment used out of doors should be 110 volt and be connected with an in line residual current

device (RCD).

� Avoid using long extension leads wherever possible. If their use is unavoidable, ensure that the

connector is manufactured to a current BS Standard.

� The use of 240-volt work tools/leads is strictly prohibited on our worksites. 240-volt kettles,

transformers, chargers etc. can be used (under approval from Franki Foundations UK Ltd site

management) on site, but it must at all times be connected to an in line RCD. Radios must be of a

battery type.

Temporary Installations

Temporary wiring must be as safe as a permanent installation and must be replaced by a permanent installation

as soon as practicable if it is likely to be needed for a period longer than three months.

of 118

Emergency Procedures

General Statement

It is the intention of the company to ensure that any risks arising from work activities are eliminated or reduced

to a level as low as reasonably practicable. However, the company acknowledges that despite these measures

it cannot be assumed that a major incident will never occur. Although such an incident is highly unlikely if all

risks are adequately controlled, the consequences could be catastrophic, and so the company will plan certain

emergency procedures to ensure injury and damage limitation in the event of such an incident.

The organisation will also endeavour to give information and training as often as is necessary to all employees,

(and other persons, such as contractors and visitors), to enable a better understanding of these matters.

Any concerns employees may have regarding the company's emergency procedures should be reported to a

responsible person immediately. The company will then take the necessary measures to investigate and

remedy the situation.

Emergency Arrangements to Control a Major Accident

In order to be prepared for any emergency event, the company will plan for reasonably foreseeable incidents

and prepare a written plan outlining procedures to be followed in such an event. These plans will be discussed

with the emergency services before being finalised.

The type of incidents for which plans should be prepared depend on the workplace and the work activity, but

typical work examples include serious accidents, explosions, floods, fire, bombs threats, spillages or release of

hazardous substances.

Franki Foundations UK Ltd will, in consultation with workers and their representatives:

� Carry out a risk assessment to identify foreseeable major incidents for which emergency procedures

would be required.

� Establish procedures to be followed by employees in the event of an emergency situation, including

raising the alarm.

� Means of escape.

� Assembly points and "safe havens".

� Summoning the emergency services.

� Evacuation of disabled persons.

Appoint persons to be responsible for specific procedures in the event of an emergency situation (plus deputies

for those listed below to cover holiday or sick leave), including:

� Incident controller.

� Site main controller.

� Employees responsible for shutting down plant and making it safe before evacuating the area.

� Fire wardens and fire marshals.

� Persons responsible for emergency power supplies and lighting.

� Persons responsible for moving equipment to or from the scene of the incident.

� First Aiders.

� Rescuers (if appropriate).

� Ensure that the plans cover night and shift working, weekend working and closures for holidays.

� Ensure that there is an up to date call-out for key personnel and that this is readily accessible.

� Clearly label all-important items such as shut-off valves, electrical isolators and fire points of

equipment.

� At regular intervals stage evacuation drills, test and check emergency equipment and inspect the

means of escape.

� Keep all access routes for emergency services and all escape routes clear at all times.

of 118

� Assist the emergency services by clearly marking the premises and by drawing up a simple plan of the

premises (e.g. showing the location of hazardous substances).

� Reassess the emergency plan at regular intervals and following any major change in process plant and

personnel, and update or alter it as necessary.

� Provide training on emergency procedures for all employees, plus specialist training for those with

special responsibilities.

Regulation 8 of MHSWR is concerned with procedures for serious and imminent danger and for danger areas.

Every employer must:

� Establish procedures to follow in the event of serious and imminent danger to persons at work,

including risks from non-occupational sources such as bomb alerts.

� Nominate competent persons to implement the above as regards evacuation of premises.

� Ensure that no employee has access to a restricted area unless that employee has been appropriately

trained.

The risk assessment should identify the foreseeable events that need to be covered by these procedures.

The main risk as regards emergency situations is that of fire which applies to almost all workplaces, (this is

covered in Fire Procedures later in this section), but some places will face additional risks, depending on the

nature of the activity carried out.


Most emergency situations are unlikely if all risks at the workplace are adequately controlled, but they should

still be prepared for. When devising an emergency plan it is important to:

� Nominate personnel to be responsible for specific emergency actions and ensure that they are trained

to deal with their responsibilities.

� Ensure that all employees without special responsibilities are aware of how to evacuate the area

without delay.

� Test the emergency plan and "rehearse" it at suitable intervals, reviewing it if any shortcomings

become apparent.

Record Keeping

Employers must maintain satisfactory records, which must be readily available for inspection at any reasonable

time by the relevant enforcing authorities. Records should be kept of the following:

� Procedures to be followed in the event of an emergency.

� Competent persons responsible for implementing procedures.

� Details of emergency evacuation drills and any other relevant training provided.

� Maintenance of emergency alarms and other equipment for use in an emergency.

Procedures

The onsite emergency plan, detailing:

� How major accidents will be dealt with.

� Those responsible for safety on the site.

� Those authorised to take emergency action under the plan.

� Information provided to the public.

� Copies of the safety report sent to the HSE.

� Any information provided to or by the local authority.

of 118

Safe System of Work

Once an emergency plan is in place, it is essential that all employees (particularly those with special

responsibilities) take the appropriate actions outlined there if a major incident occurs.

The main site controller should:

� Ensure that the emergency services and key personnel have been summoned and the emergency plan

is activated.

� Direct the shutting down and evacuation of any areas likely to be affected, in consultation with the

incident controller and other key personnel, and control traffic movements within the works.

� Ensure that personnel are accounted for and that casualties receive medical attention and relatives

informed.

� Continually review and assess developments to predict the likely course of events, including the effects

on areas outside the works.

� Liaise with emergency services and with HSE.

� Arrange for a log of the emergency to be kept.

The incident controller should:

� If necessary, carry out duties (a) and (b), above until the main site controller arrives.

� Direct operations at the scene of the incident.

� Ensure the rescue and firefighting, until the fire brigade arrives.

� Search for casualties.

� Evacuation of employees to assembly areas.

� Set up communications with the emergency control centre.

� Advise and inform the emergency services.

� Brief the main site controller.

Employees (without special responsibilities) should:

� Not attempt firefighting or other emergency action for which they have not been trained.

� Evacuate the building as soon as the alarm is heard.

� Assist any disabled employees to evacuate the area.

� Switch of equipment, which could further compound the risk.

� Report to the assembly points.

NOTE: Emergency procedures can also be found within our Construction Phase Health and Safety Plan.

of 118

The Environment

Introduction

Franki Foundations UK Ltd understands that the protection and enhancement of the environment lies at the

core of its activities and meets the needs of the clients in environmentally sensitive ways.

This necessarily includes the minimisation of adverse environmental impacts arising from our activities. Our

environmental aim is to make a commitment to the environment and is of importance if the company is to

remain respected and ultimately profitable. Substantial progress in environmental management has already

been made and is recognised across the whole of Franki Foundations UK Ltd.

Franki Foundations UK Ltd are working towards achieving ISO 14001.

Policy

It will be the policy of Franki Foundations UK Ltd to conduct their business in a manner, which as far as

practicable will minimise adverse effects on the environment, together with working in conjunction with our

developing Environmental Policy Statement of Intent and our Environmental Policy and Procedures.

Franki Foundations UK Ltd will maintain an awareness of all legislation, regulations and codes of practice on

environmental matters and take all reasonable actions to ensure compliance.

While construction is in progress, our Contract Managers will take reasonable precautions against

environmental damage, disruption or nuisance on or adjoining its sites. Furthermore they will at all times

endeavour to keep their sites clean and tidy, and to avoid pollution of the air, ground or water by noise, fumes,

dust, discharges or the disposal of construction materials.

Franki Foundations UK Ltd will, wherever viable and consistent with our client’s needs and expectations, use

materials and products from sustainable sources and that are re-usable or can be re-cycled.

Where the need arises we will work in conjunction with our Environmental Checklist (Franki Foundations UK

11a).

Responsible Person

The Safety Advisor will be responsible for ensuring implementation of this procedure.

Communication

Franki Foundations UK Ltd will brief personnel on environmental initiatives and performance through the

Company’s procedures together with ensuring environmental practices are incorporated into staff training that

form part of staff development training. An Environmental Risk Assessment will also be communicated to all

our site based operatives and our other staff (office, plant etc.).

Good Neighbours

Franki Foundations UK Ltd will ensure (where necessary) to keep any local neighbours fully informed of the

local site works. A range of measures including written correspondence, meetings and house-to-house visits

etc. achieves this.

The company will minimises nuisance such as dust and deposits, odours, noise and vibration resulting from site

activities by complying with all local and national regulatory requirements.

of 118

Excavations (including traditional underpinning)

Introduction

Excavation work is an essential part of the construction process, particularly in relation to the construction of

foundations and our underpinning operations. In carrying out an excavation the soil conditions can vary widely,

often within short distances.

No soil whatever its nature can be relied upon to support its own weight for any length of time, let alone any

additional loads, which may be imposed, by plant and material.

It should never be forgotten that 1 m3 of earth weighs approximately 1.7 - 2.0 tonnes.

Therefore, unless the excavation can be terraced or battered to a safe angle (angle of repose), the sides must

be supported to prevent the possibility of collapse and thus:

� Provide a safe place of work for people in the excavation or near it.

� Enable the work to be carried out without interruption.

� Protect adjacent property and/or public services.

The CDM Regulations require steps to be taken to prevent injury to persons due to the accidental collapse of

an excavation or by fall of materials.

Any excavation used as a place of work must be inspected before any work at the start of the shift and after

any event likely to have affected the stability. A written report is required on a weekly basis usually the Franki

Foundations UK 15aa form will be used.

Responsibilities

The Contract Manager is responsible for implementation of this procedure.

The Site Engineer/Site Supervisor is responsible for monitoring compliance with this procedure.

Basic Principles of Support

There are only three fundamental principles involved in making an excavation a safe place of work.

Battered Sides / Stepping Back

This is probably the safest method and almost all soils can be excavated to provide a safe batter if sufficient

space is available and a safe angle of repose is known and adhered to. Where waterlogged ground is involved

specialist advice should be sought.

Stepping Back

This type of support requires the sides of the excavation to be ‘stepped back’ to prevent the collapse of the

sides of the excavation.

Standard and Designed Solutions (Shoring)

Standard shoring solutions should only be used in the following circumstances:

� Narrow trench support, not exceeding 3 metres deep in non-water bearing ground.

� Underpinning bases not exceeding 3 metres deep.

of 118

Designed solutions are required for any support system that does not come within the criteria described above.

Only a competent person must carry out any designed solutions.

Typical safe slope angles (in degrees to the horizontal) for battering back the sides of an excavation

MATERIAL DRY GROUND WET GROUND

Gravel 30 – 40 10 – 30

Sand 30 – 35 10 – 30

Silt 20 – 40 5 – 20

Clay 20 – 45 10 – 35

Peat 10 – 45 5 – 35

Care needs to be taken using the figures in the above table, as soils in their natural state are often a combination

of those listed.

Means of access

Safe means of access to and egress from an excavation must be provided, consideration must always be given

to means of escape in an emergency e.g. ladders or steps.

� Access should only take place once adequate support is in place.

� Access/egress by means of a wooden ladder.

� Conductible ladders are not to be used due to the risk of an electric shock and can cause sparks.

Barriers, Edge Protection and Open Covering

Rigid barriers must protect excavations where a person is liable to fall and be injured.

These barriers may be temporarily removed to allow access to persons, or for the movement of plant,

equipment or materials. Where barriers are set back, all access to the excavation must be restricted to defined

access routes.

Barriers or stop blocks are required to prevent vehicles and plant from moving too close to an excavation and

endangering its stability. Suitable safety signage to warn of the danger must always be posted.

Open Covering

Where it may not be practicable to use rigid barriers, open covering protection must be used. This is namely

covering over open excavations with steel or plywood sheets etc.

Ventilation

Excavations must be kept free from toxic or explosive gases, natural gases (methane, sulphur dioxide and

hydrogen sulphide) and carbon monoxide emitted from exhaust fumes. Plant exhausts must be sited away

from the excavation and into open air. If this is not practicable forced ventilation must be used to remove these

fumes.

Excavations can be a confined space, if there is any risk of a build-up of ‘gases’ in the excavation gas monitoring

must be carried out.

Damage to Underground Services

It is essential, at the planning stage, to ensure that proper precautions are taken to avoid damage to

underground services. A Permit to Dig ‘Franki Foundations UK 07’ must be issued prior to excavation taking

place.

Copies of the Permit to Dig must be retained in the contract file and a copy be left on site.

of 118

Lifting plant

Many items of ground support equipment and drainage/pipework materials are beyond the lifting capabilities

of workers. The use of mechanical plant reduces the risk of injury from manual handling, but lifting plant can

create other hazards.

To ensure the lifting operations are managed the following steps must be taken:

� Select suitable lifting plant, taking account of ground conditions and the load/radius anticipated.

� Position the lifting equipment to avoid imposing undue additional loads on the ground immediately

adjacent to the excavation.

� Ensure that the weight of the items to be lifted is known.

When excavators are used for lifting refer to 'Excavators used as Cranes' checklist.

Health Issues

A high level of hygiene is required with all site work to ensure the heath of workers on site, excavation work

can expose workers to microorganisms such as Leptospirosis (Weil’s disease) and sewage related micro-

organisms.

If these hazards are identified it is essential that information should be provided to the workers and followed,

this information may take the form of COSHH assessments and follow the washing procedure (e.g. disinfectant).

Inspection Requirements

Excavations that need to be supported or battered back to prevent danger must be inspected. The person in

control of the excavation must arrange for a competent person to carry out these inspections:

� At the start of the shift before work begins, after any event likely to affect stability and after accidental

fall of rock, earth or other material.

� A written report of the inspection is required once every 7 days, unless there has been a collapse/fall

of material or other event likely to affect stability. In this case an inspection and report is required

before work starts again.

Training

Written confirmation is required from the sub-contractor to confirm that all of their employees have had

instruction on the method of work to be adopted.

of 118

Explosives

We as a Company do not hold explosives except potentially when used in conjunction with the use of a

cartridge-operated tool, where these are used, handled and stored in accordance with manufactures

instructions and a site specific Safe System of Work (Method Statement/Risk Assessment).

Operatives must be over 18 years of age to use this tool and trained in its safe use. The storage and use of

cartridge shells and maintenance of these tools will be in accordance with the training received.

Falsework Operations

Introduction

Over the years there have been a number of spectacular collapses of falsework, causing death and serious

injury.

Causes of Failures

There are a number of reasons why falsework collapses. These being:

� Incorrect estimation of loads to be supported.

� Design error or loading programme changes after design completed.

� Inadequate detailing and/or execution of points of load transference.

� Inadequate horizontal lacing and diagonal bracing to resist lateral loads.

� Inadequate foundations.

� Failure to adequately prepare the base.

� Poor workmanship.


Formality of Procedures

The duties and responsibilities of each party involved with the design, materials, erection, dismantling and the

use of falsework must be clearly defined.

Planning Procedures

All work will be tendered for or negotiated in accordance with relevant standards and the appropriate risk

assessments are carried out.

Where false work is to support formwork or sections of buildings or structures during construction, repair,

refurbishment or demolition will be required, the Contract Manager will ensure that the falsework is designed

to Franki Foundations UK Ltd standards and planned in accordance with relevant standards.

The planning must take into account the safety of other contractors and the general public.

On specific size jobs a Falsework Co-ordinator will be appointed in accordance with BS 5975. For other

falseworks, the Contract Manager will undertake these duties.

Training

Only trained and competent personnel are permitted to erect or dismantle any falsework on behalf of Franki

Foundations UK Ltd.

Monitoring

Franki Foundations UK Ltd.’s Contract Manager will:

� Ensure a competent Falsework Co-ordinator has been appointed.

of 118

� Ensure that all necessary design drawings, sketches and calculations are available on site before works

starts to enable the falsework to be erected properly and checked by the appropriate authority if

required.

� Ensure that all materials used in the falsework are in good order.

� Ensure that a safe system of work (method statement/risk assessment) is prepared for the erection

and dismantling of the falsework, providing safe accesses and working places for personnel involved.

� Ensure that loadings are not applied to falsework until the Falsework Co-ordinator has carried out

checks and a Permit to Load is completed.

Safety Check List. Erection of Falsework

Checking of falsework prior to loading/pouring etc. must be an on-going process. Generally checks must be

made to ensure that:

� A safe system of work has been produced and approved prior to starting work, with the site operatives

aware of its contents.

� All operatives are competent to erect falsework.

� Sole boards are in the correct positions and are adequately bedded and levelled.

� Base plates are centrally positioned on the sole boards.

� Double guardrails are in place as the work progresses.

� Spacing for vertical members is as figured on drawings or in accordance with standard details.

� All vertical supports are plumb and are with specified tolerances.

� All members figured in the drawings are in place.

� All couplers, fittings etc. are correctly tightened and are free from defects, twisting etc.

� All wedges are in their correct positioned and secured against displacement.

� Where there sloping surfaces, true contact exists between secondary and primary members and also

between primary members and fork heads.

� The load bearing members particularly when used in pairs, are thickened so that they are evenly

loaded.

At Points of Load Transference

Check that:

� Base and head jacks are not over extended unless detailed with adequate special bracing.

� Steel section web stiffeners are provided as detailed. If there are none at points of high loading, check

with the designer.

� There is positional accuracy of all members.

� There are no eccentricities in excess of allowances specified.

Lacings and Bracings

Check that:

� All specified members are in place.

� All bracings and lacings are coupled as close to node points as possible and never more than 150mm

away.

� All bracings and lacings are connected to the correct members e.g. diagonals to lacings to allow right

angle structural couplers to be used.

� Couplers and connections are properly tightened.

Proprietary Centring

As high end bearing results from the use of proprietary centring, check that:

of 118

� Full bearing is achieved for end bearers.

� Bearers are provided with adequate restraint their moving apart.

� With major centring on all lateral bracing is correctly installed.

� There is correct spacing of centres.

Fines

Fines can be imposed on a project or a Supervisor where standards fall below the minimum requirements of

this Safety Policy and Procedures.

Fines can be imposed for items such as:

� Suspension of work activities or a site.

� Site operatives failing to wear PPE.

� Drilling rigs/power packs and other plant being in a poor/dangerous state.

� No shoring to excavations.

� Non completion of our Permit to Dig.

� No Builders Board/RCD installed.

� No Rebar Caps on starter bars.

� No Welfare on site (toilet, water etc.).


The scale of fines would be from A to C. A = £100, B = £25 and C = £5.

Higher Imposed Fines

If a site is suspended for e.g. No Welfare on Site, the fine would be £100 (payable by the contract).

If a site operative is removed for not being Safety Inducted, the fine would be £100 (payable by the Supervisor).

Failure to inform the Safety Advisor of an HSE/EHO visit, the fine would be £50 (payable by the contract).

Failure to have a first aid kit/fire extinguisher in their possession/on site the fine would be £25 (payable by the

Supervisor).

Where a breach of health and safety is observed on site, the fine will be imposed against the contract.

Where a breach of health and safety is observed by any site operative, the fine will be payable by the

Supervisor.

The fines money collected will be put back into the business to provide resources for additional training,

purchasing of PPE and other general safety equipment.

NOTE: If any Contract Manager or Supervisor does not agree with the fines imposed on the site or themselves,

they can seek adjudication from the Managing Director.

of 118

Fire

General Statement

In the event of a fire on site or within the office, the personal safety of company employees is of paramount

importance and must override other considerations such as saving property.

If a fire is discovered, the alarm must be raised by the appropriate method such as shouting, ringing the fire

bell break the glass manual call point etc.

Fire Routine Details

Alarm

Know what sort it is, how it is sounded, if it is total, or just certain floors? Know if a control point is notified of

the alarm operating.

Calling the Fire Brigade

The designated fire wardens will be highlighted in the offices and they are responsible for this, however if in

doubt make the emergency call yourself.

Evacuation

Close doors and windows on the way out of the building and switch off all electrical appliances.

Get people to a place of safety (designated assembly point).

Do not stop to collect personal belongings or items of work.

Assembly Point

This is the main car park. Avoid causing any obstruction to the passage of the Emergency Service Vehicles.

Roll Call

Ensure that the fire warden has accounted for you on the roll call. The Fire Warden is responsible for ensuring

that they report to the Brigade Officer that all persons are accounted for, or otherwise, on his arrival.

Attacking the Fire

Circumstances will determine this but remember firefighting must be secondary to life. Remember that you

have no legal responsibility to fight a fire and the company actively discourage this course of action. Please also

remember that the only legal duty you have in relation to fire and other emergency is to raise the alarm to alert

other members of staff or site visitors

Frequency of Fire Drills

A fire drill will be held at least once a year at Head Office and all persons at site locations will have a Tool Box

Talk dedicated to Fire Safety at least once every twelve months.

of 118

Fire Precautions

Any person discovering a fire must:

� Sound the alarm.

� Call the Fire Brigade, (or ensure it has been done).

� Make one attempt at putting the fire out if possible. Do not take risks.

On hearing the Alarm

All persons will:

� Leave the building by the nearest route (exit).

� Do not return for any reason until authorised so to do.

� Assemble at the designated `Fire Assembly Point’.

Fire Warden

The appointed fire warden will:

� Ensure the Fire Brigade is called.

� Search the building, including all cloakrooms and toilets.

� Close all doors and windows.

� Isolate electricity (at power source).

� Make a roll call on reaching the assembly point.

� Inform the fire brigade on missing personnel.

Fire Risk Assessment

A Fire Risk Assessment will be carried out at each office location with the important information displayed in

each office including the indication the risk of fire and the measures to prevent/reduce fire occurring.

Training

The Training Manager will ensure all staff and our employees receive suitable training in the use of fire

extinguishers and/or fire blankets (as appropriate) in a case of an emergency.

On Site

Where Franki Foundations UK Ltd are acting a Principal Contractor, we shall arrange for a suitable equipment

and signage to be delivered to site.

Any damage, discharging (non-emergency situation) and negligence, the Safety Advisor will charge accordingly

either the Contract or the Supervisor for a replacement of the extinguisher.

of 118

First Aid

General Statement

Franki Foundations UK Ltd is committed to providing sufficient numbers of first-aid personnel to deal with

accidents and injuries occurring at work.

To this end, the company will provide information and training on first aid to employees to ensure that

statutory requirements and the needs of the organisation are met.

Should employees have concerns about the provision of first aid within the organisation, they should inform a

responsible person to enable the company to investigate and rectify the situation if necessary.


First Aid Personnel

First-aid personnel are employees who have volunteered for the role and who have been assessed as being

suitable.

Where there are insufficient numbers of volunteers, the company will nominate a person from each area to

take charge of the situation where an employee becomes injured or ill and requires attention.

The appointed person need not necessarily be a qualified first aider but he or she will be given a clear indication

of his or her responsibilities and the training required in order to effectively discharge them.

The company will ensure that there are sufficient first-aid personnel within the workplace to adequately cover

for every shift. This includes night shifts and weekend working (where relevant). Notices will be displayed in all

workplaces giving the location of first-aid equipment and the name(s) and location(s) of personnel concerned.

Legal Indemnity of First Aiders

It is unlikely that first-aid personnel rendering assistance to a colleague will become subject to legal action

because of deterioration in the colleague's condition. However, the company has arranged to guard against

this possibility by providing through its insurance policies indemnification for any member of staff who assists

an employee who becomes ill or is injured at work, either on or off the premises.

First Aid Boxes

First aid boxes are provided within the workplace to ensure that there are adequate supplies for the nature of

the hazards involved. All boxes will contain at least the minimum of supplies, which are required under law.

Only specified first-aid supplies will be kept.

No creams, lotions or drugs, however seemingly mild, will be kept in these boxes.

The location of first-aid boxes and the name of the person responsible for their upkeep will be clearly indicated

on notice boards throughout the workplace. First-aid boxes will display the following information:

� The name of the person responsible for their upkeep.

� The nearest location for further supplies.

� The contents of the first-aid box and replenishing arrangements.

� The location of the accident book.

First-aid boxes will be maintained and restocked when necessary by authorised personnel. These personnel

will be aware of the procedure for re-ordering supplies. The onsite Supervisor must also carry and supply a First

Aid kit for site.

of 118

Portable First Aid Kits

Portable first-aid kits are available for those employees who are required to work away from the normal

workplace, where access to facilities may be restricted. Examples of these circumstances include:

� Work with potentially dangerous tools and machinery away from base location.

� Staff travelling abroad on business.

� Staff travelling in vehicles on a regular basis, e.g. delivery personnel.

� Staff whose work takes them to isolated remote locations.

� Staff participating in sporting or social events arranged by the company.

Recording Accidents

All accidents must be recorded, however minor. The company has provided an accident book in which all

incidents must be noted. This accident book is located beside the first aid kit and details of completion is

explained on the inside sheets.

It is the responsibility of all employees to ensure that they complete an entry in the accident book as soon as

possible after the injury occurred. Where the injured person is unable to enter his or her account into the

accident book, the first aider or witness (where relevant) should enter details on the employee's behalf.

Where an accident results in admittance to hospital, or inability to continue work, the relevant manager must

be informed immediately.

For the purpose of maintaining first-aid supplies, first aiders should keep a record of those supplies that are

used, by whom and for what reason.

Record Keeping


� First aiders' details.

� Training provided to first aiders.

� First aid supplies, including location and content of boxes, and the person responsible for checking and

reordering supplies.

� Details of first aid treatment administered.

Safe System of Work

� The following arrangements should be followed in order to ensure that suitable and sufficient first-aid

personnel and equipment is available in the workplace.

� First-aid personnel must inform the company when their training certification period is nearing expiry.

� Management must ensure that employees are familiar with the identity and location of the nearest

first-aider and first-aid box.

� The name(s) and location(s) of first-aid personnel and equipment must be displayed on the first-aid

box, on the door of the first-aid room and on notice boards.

� Ensure that information displayed on notice boards, the first-aid room and first-aid boxes is updated

to reflect any changes in location or changes in appointed personnel, which may take place.

� Ensure that the contents of each first-aid box are regularly checked to establish that supplies are

sufficient to meet requirements.

� Order replacement supplies immediately after equipment has been used.

� Ensure that there is easy access to first-aid equipment and the first-aid room at all times.

� Summon professional medical assistance if required.

of 118

Suggested Numbers of First Aid Personnel

Franki Foundations UK Ltd will ensure that first-aid personnel will be available at all times where people are at

work, based on our assessments of the risk and number of workers on site.

Where there are special circumstances, such as remoteness from emergency medical services, shift work, or

sites with several separate buildings, there may need to be more first aid personnel than set out below.

Increased provision will be necessary to cover for absences.

Category of risk Numbers employed at

any location

Suggested number of

first aid personnel

Lower risk

Shops, offices,

Libraries, domestic dwellings etc.

Fewer than 50 At least one appointed person

50-100 At least one first aider

More than 100 One additional first aider for every 100

employed

Medium risk

Light engineering and assembly

work, food processing, warehousing

etc.

Fewer than 20 At least one appointed person

20-100 At least one first aider for every 50

employed (or part thereof)


employed

Higher risk

Most construction sites, chemical

manufacture, extensive work with

dangerous machinery or sharp

instruments

Fewer than five At least one appointed person

5-50 At least one first aider


employed

NOTE: Franki Foundations UK Ltd will provide sufficient numbers of trained first aid personnel in accordance

with the First Aid at Work Regulations and our First Aid Risk Assessment.

NOTE: All Supervisors will have upon their vehicle a suitably stocked first aid kit and a fire extinguisher in case

of an accident or an emergency.

of 118

Flammable Liquids and Gasses

General Statement

Franki Foundations UK Ltd will take all-reasonable steps will be taken by the company to ensure the health and

safety of employees who work with flammable liquids and gasses.

The company acknowledges that health and safety hazards may arise from the use of flammable liquids/gasses.

It is the intention of the company to ensure that any risks are reduced to a minimum.


The company will:

� Carry out assessments of the work activities.

� So far as is reasonably practicable, take measures to reduce the risks found as a result in assessments.

� Ensure that all storage and transport vessels are appropriate and adequate.

� Provide suitable and well-maintained emergency fire-fighting.

� Advise all employees, including new employees, who work or will work with flammable liquids/gasses

of the risks to health and safety and the results of the assessments.


Franki Foundations UK Ltd will give sufficient information, instruction and training to ensure the health and

safety of workers who use flammable liquids and gasses. This provision also applies to persons not in direct

employment such as visitors, temporary staff and contractors.


Franki Foundations UK Ltd will ensure that:

� All persons who are, or will be, using flammable liquids/gasses are adequately trained.

� Ensure that leaks of liquids or vapour cannot occur by using containers which are adequately sealed

and undamaged.

� Where drums are stored in the open-air compound, the compound must be securely fenced and

surrounded by a purpose made bund sufficient to contain the contents of the largest drum plus 10%.

� Transfer of liquid from one vessel to another should be carried out in the open air using proprietary

symphonic devices or funnels and with suitable protective clothing.

� Ensure that there is adequate ventilation where flammable liquids are used in closed areas. The

standard of ventilation will depend on the nature of the work and the particular substance in use.

� Where flammable liquids are used or stored, make sure that no sources of ignition are present, such

as naked lights or unprotected electrical equipment. Smoking must be prohibited and notices displayed

to that effect.

� Make sure that all fire-fighting equipment is well maintained, suitable and readily available for use.

Staff who use flammable liquids must be trained in the use of fire extinguishers and any other measures

to be taken in an emergency.

� Ensure workplaces are kept free from rubbish and waste material at all times. Waste flammable liquids

must be disposed of immediately.

NOTE: All Supervisors will have upon their vehicle a suitably stocked first aid kit and a fire extinguisher in case

of an accident or an emergency.

of 118

Hand Tools

General Statement

The Provision and Use of Work Equipment Regulations 1998 lays down the safety requirements for the use of

hand tools, whether hand held and power driven or just hand operated. Regulation 5 and 6 require that tools

are suitable for their intended purpose and that they are maintained in an efficient state.

Regulations 8 and 9 outline the information instructions and training to be provided to the user of hand tools.


The Company will, in consultation with workers and their representatives:

� Ensure that the correct tool for the job is provided.

� Ensure that employees do not misuse tools, which can lead to damage of materials, equipment’s and

the tools as well as possibly leading to injury.

� Implement a system for reporting defective tools at all workplaces.

� Inform users of their responsibility to maintain tools and report any defects to their immediate

supervisor and ensure that defective tools are taken out of use and returned to the stores.

� Implement a system for the replacement of defective tools, which will be made known to all

employees.

� Arrange for tools to be repaired by trained personnel only.

� Arrange for regular inspection of electrically powered tools in accordance with EAWR. All such tools

will be tagged showing the date of the last test.

� Provide personal protective equipment if necessary.

� Ensure that work areas are kept clear of debris and any items that may impede the safe and efficient

use of tools.

� Provide suitable storage facilities for tools.

Training and Information

All employees using tools will be trained in their use and the use of any associated equipment used in

conjunction with the prime tool. Any employee not conversant with a tool must make it known to his or her

supervisor.

Record Keeping


� Issue and receipt of all tools.

� All tools returned as defective.

� Details of examination of hand tools (in compliance with regulation 6 of PUWER).

� Details of inspection and testing of electrically powered hand tools.

� Information provided to persons using work equipment (in compliance with PUWER).

� Details of induction and skills training given to personnel, as well as management and supervisory

training courses (in compliance with regulations 8 and 9 of PUWER).

The Company will, in accordance with its general duties, make a suitable and sufficient assessment of the risks

to the health and safety of our employees to which they may be exposed whilst working with hand tools.

These risks will then be controlled so far as reasonably practicable so that neither the company’s employees

nor others who could also be exposed to them will be put at risk.

of 118

NOTE: For the use of vibration emitting tools, see the Vibration Assessments sent out in the Start-up Pack.

The designated daily or weekly exposure levels must not under any circumstance exceeded with all

operatives exposure to vibrating equipment recorded in the daily record sheet. Anti-vibration gloves may

also need to be worn when using vibration emitting hand tools but they must be of the correct rating and of

the correct size for the individual operator.

Induction of New Office and Site Personnel

All new office based staff will be given a safety induction by the HR & Safety Advisors upon starting working for

Franki Foundations UK Ltd. During the induction the new staff member will be advised of the office emergency

procedures, evacuation routes, assembly point, location of fire extinguishers etc. They will also be asked to

watch a DVD of Health and Safety in the office.

Short-term personnel and visitors will be briefed in order to identify hazardous areas and emergency

procedures if it deems necessary. Such briefings will be given a member of staff from Franki Foundations UK

Ltd.

All new site personnel will receive an initial safety from the Supervisor induction prior to starting work on site.

A member of staff or the Supervisor will give an initial induction and will then inform the Safety Advisor where

he can then arrange to carry out a full company induction.

During this induction, site personnel will be briefed on the primary site hazards as identified by the contract

risk assessment. Personnel attending this induction will be issued with a set of rules. Once the induction has

been completed, personnel must sign the Induction Record Sheet ‘Franki Foundations UK 31’ and return to

the Franki Foundations UK Ltd Safety Department.

If site conditions or methods change significantly and if such changes fundamentally affect the safe system of

work on site, all operatives and personnel who are affected by the changes will receive a re-induction. This re-

induction will communicate the effects of the changes and the revised methods and controls that will be

required to enable safe working.

Should any member of the site team fail to comply with the safe systems of work or instructions given on safety

grounds, that person will receive re-induction as necessary. Repeated non-compliance may result in removal

from site.

Should a person(s) require training in a hazardous activity or material they will receive an appropriate induction

from a member of staff from Franki Foundations UK Ltd.

Directors, Contract Managers, HR Executive, Site Supervisors and Supervisors to advise the Safety Advisor on

new employees starting.

Personnel observed on site by the Safety Advisor not inducted, will be stopped from working regardless of the

work situation, safety inducted and a verbal/written warning may be issued to the person that allowed him to

start work. The project and Supervisor will also receive a £100 site fine.

of 118

Issue of F10. Notification of Project to HSE

This task is to be carried out by the Client’s CDM Co-ordinator. They have to make sure that the HSE office local

to where the construction work is to take place is notified of the project if the construction work in it will last

for 30 days or more or involve more than 500 person days (CDM Regulations 2007).

HSE Form 10 (rev), which can be obtained from any local HSE office, can be used when making the notification.

The notification has to be sent as soon as possible to the HSE after the client has appointed their CDM Co-

ordinator. This will be the initial notification.

Any changes to the initial F10 undertaken by Franki Foundations UK Ltd must be highlighted and then re-issued

to the CDM Co-ordinator.

A copy of the F10 must be kept in the site file at all tiles and if we are Principal Contractor, we must display a

copy of this F10, usually on the project hoarding. The F10 is applicable for the notification to the HSE.

The form to be used for notification is ‘Franki Foundations UK 16a’.

of 118

Issue of Personal Protective Equipment (PPE)

Introduction

The Personal Protective Equipment at Work Regulations 1992 require us to carry out an assessment of any risks

to health and safety which have not been avoided by other means.

Where unacceptable risks cannot be eliminated or controlled in any other ways Franki Foundations UK Ltd.’s

Contract Manager must:

� Provide for our directly employed staff and operatives with appropriate PPE.

� Inform our sub-contractors, self-employed and regular visitors of our site (non-direct employed) of the

identified risks and ensure they provide the appropriate PPE to their own personnel.

Provision of Equipment for Others

It is not the policy of Franki Foundations UK Ltd to issue PPE to non-employees. This will be under the discretion

of the Franki Foundations UK Ltd Project Management. Where PPE is issued to others, Franki Foundations UK

Ltd project management may impose a contra-charge against them.

Franki Foundations UK Ltd will provide PPE for our site visitors should there be a likelihood of them being

exposed to a risk, but this PPE must be returned after the visit is completed.

Scope of PPE

Personal protective equipment applies to all areas of the body, and includes such items as footwear, wet

weather gear, safety helmets, goggles, glasses, ear defenders, gloves etc.

Responsibilities

Franki Foundations UK Ltd.’s Contract / Project Manager is responsible for implementation of this procedure

and must:

� Provide directly employed staff and operatives with appropriate PPE.

� Inform our sub-contractors, self-employed and regular visitors to our site (non- direct employed) of the

identified risks and ensure they provide the appropriate PPE to their own personnel.

Franki Foundations UK Ltd.’s Project Management is responsible for monitoring compliance with this

procedure.

Risk Assessment

The Management of Health and Safety at Work Regulations 1999 requires employers and the self-employed to

identify and assess the risks to health and safety at work to enable the provision of appropriate measures to

minimise risk.

Where residual risks remain, even after the provision of other control measures, then PPE must be provided

and used.

Following a risk assessment, if personal protective equipment is required, the equipment issued must be

appropriate to the particular activity and suitable training must be given.

The following PPE is mandatory on all Franki Foundations UK Ltd projects:

of 118

� Safety helmet.

� Safety footwear.

� Hi-visibility waistcoat/jacket.

� Gloves

� Safety Glasses

NOTE: For Banksman/rail workings orange hi-visibility clothing must be worn.

The following additional items of PPE may be needed in the course of works, such as:

� Ear defenders

� Protective clothing (overalls, wet suits etc.).

� Respirators.

� Safety harnesses.

� Anti-vibration gloves

All PPE supplied must conform to a relevant standard (CE Marking, British Kite mark etc.). Any further advice

on the selection of PPE is available from Franki Foundations UK’s Safety Advisor.

Ordering and Recording of PPE

Ordering of PPE for a project is undertaken using the ‘Franki Foundations UK 10b’ PPE Request Sheet. This

sheet must be completed only by a member Franki Foundations UK Ltd management and returned to the buyer

for ordering. This order sheet will also assist project management on the costs and numbers of items ordered.

Issuing of PPE

Any person employed by Franki Foundations UK Ltd must complete the ‘Franki Foundations UK 10’ PPE Issue

Sheet when receiving any item of PPE. This sheet will show each directly employed member of staff or operative

issued with PPE, and the date and location of issue. Any PPE issued to a sub-contractor, Franki Foundations UK

10c PPE issue sheet must be completed. These completed sheets must be sent back to the HR Executive for

inclusion into their personal file.

Any replacement made (including date) and reason for replacing it e.g. lost, worn out etc. An acknowledgement

signed by the wearer, will be held as proof of issue.

Training

The law requires that persons issued with PPE should receive training in its correct use.

It is equally important to ensure that all users are made aware of the reason for its issue and for selecting the

particular type of PPE.

This is in order that they fully appreciate the appropriateness of the PPE and do not substitute it for an inferior

type that does not protect against the risk.

NOTE: PPE must only be used as the last resort when all other steps have been considered to remove or

reduce the risk to a level as low as reasonably practicable.

of 118

Ladders

General Statement

Section 2 of the Health and Safety at Work, etc. Act 1974 requires that provision and maintenance of safe plant

and equipment, which includes ladders. In the main ladders are intended as means of access / egress, and if

they are used in the workplace it must only be for a short duration.

Specific requirements relating to ladders are to be found in CDM Regulations 2007. The main provisions are as

follows:

� Where work cannot be done safely from the ground, scaffolds MEWP’s etc. must be provided. These

must be suitable for their purpose, properly maintained and of sound construction and material.

� The timber in steps and ladders, etc. must not be painted or treated in any manner which prevents

defects being easily seen such as:

� Ropes or lashings, which are defective or contaminated with any corrosive substance, must not be

used.

� Ladders should only be used to support a working platform for light work, e.g. painting.

Ladders when used in this way must be:

� Used with proper brackets.

� Be of adequate strength.

� Be evenly supported on each stile.

� Be secured to prevent slipping.

In addition to the above:

� Ladders and steps, etc. must be strong enough for the job and kept in good repair. If a rung is missing

or damaged, the ladder must not be used.

� Ladders must be used on a firm, level base be supported on each stile and prevented from sagging or

swaying.

� Ladders must be securely fixed or lashed near their upper resting place or if this is not possible, near

their lower end.

� Footing of ladders is only permissible if they are under 5m and cannot be fixed or lashed.

� Ladders under 3m need not be fixed or footed if securely placed to prevent slipping, provided they are

being used as a means of access.

� Ladders must extend at least 1.05m above the landing place unless some other suitable handhold is

available, and must be placed so there is space behind each rung for a proper foothold.

� Ladders shall be constructed or adapted to be suitable for their intended purpose, taking into

consideration working conditions and risks in the premises or undertaking when selecting the ladder

to be used.

� Ladders shall be maintained in an efficient state and in efficient working order and good repair, and

where a maintenance log is required it shall be kept up to date.

� Where there is a specific risk presented by the use of ladders, their use shall be restricted to persons

given the task of using them and repairs, modifications, maintenance or servicing shall be restricted to

persons specifically designated to perform operations of that description.

� Persons using ladders shall have available to them adequate information and, where appropriate,

written instructions pertaining to their use. Adequate training is also essential.

Class 1 The heaviest duty, is suitable for construction work where the ladder is subject to

substantial loads.

Class 2 Is intended for lighter trades such as decorating where relatively low loads are

involved.

Class 3 Is for light, domestic use.

Aluminium ladders are not to be used due to the risk of coming into contact with a live electricity line.

of 118

Lift Trucks (Forklift)

General Statement

All reasonable steps will be taken by Franki Foundations UK Ltd to ensure the health and safety of employees

engaged in or affected by forklift truck operations.

The company fully recognises and acknowledges that health and safety hazards will arise from the use of lift

trucks. It is the Company's intention to ensure that all risks are reduced to a minimum and to this end will seek

to give adequate information, instruction, training and supervision to give fuller understanding of these issues.

The person responsible for implementing this policy is the Contract Manager, Site Engineer and Site Supervisor.


The company will, in consultation with workers and their representatives:

� Only certificated personnel can operate fork lift trucks.

� Be over 18 on site and over 18 in our yards/workshops.

� Carry out assessments of all tasks involving lift trucks, taking into account the differing types and

capacities of trucks, the continually changing working environment, the worker and the variety of

substances transported or handled.

� Take necessary measures to remedy risks found as a result of assessment.

� Review lift trucks in operation and ensure suitability for the task.

� Arrange for the provision of health surveillance prior to employment and also at regular intervals

thereafter or where a particular problem is experienced.

� Arrange for the free supply of statutory personal equipment (PPE) where specifically required for lift

truck operators.

� Advise existing employees, visitors, general public and employees operating lift trucks of the risks to

health and how these are to be avoided.


Franki Foundations UK Ltd will give sufficient information, instruction and training to ensure the health and

safety of whom operates lift trucks. This provision also applies to persons not in direct employment such as

temporary staff and contractors in accordance with our training procedure.

Managers and supervisors who are not responsible for lift truck operators will also be given awareness training,

along with clear guidelines on disciplining of lift truck operators in certain circumstances, e.g. excessive

speeding or dangerous working practices.

Record Keeping


� Result of the lift truck operation risk assessments.

� Actions taken as a result of the lift truck risk assessments.

� Results of pre-shift maintenance checks and remedial action e.g. log book entries.

� Results of inspections carried out on chain linkages.

� Supply of personal protective equipment (PPE) as a result of risk assessments, e.g. protective footwear.

� The provision of training.

� Information given to employees and others.

� Insurance and road taxing for lift trucks engaged in operation on the public highway.

� Complaints of alleged or actual lift truck malfunction.

of 118


Where an employee raises a matter related to health and safety in the use of trucks, the company will:

� Investigate the circumstances.



Where a problem arises in the use of a lift truck the employee must adopt the following procedures:

� Park the lift truck in a safe position and area, remove the key, place a notice on the steering wheel

indicating that the truck should not be used and inform a responsible person immediately.

� In the case of an adverse health condition, advise the company doctor and his or her general

practitioner.

Safe System of Work

The company will provide, select and maintain the appropriate types of lift truck of the correct design, capacity

and energy source to meet the safe activities of the business.

General Safety Measures

Unnecessary risks and accidents can be avoided by adopting the following precautions.

� Only certificated operators should be allowed to use lift trucks.

� Ensure that all lift trucks are given a pre-shift take-over check, which should involve:

� A walk round visual inspection for damage.

� Check the ROPS (roll over protection structure) is satisfactory.

� Checking levels of fuel, hydraulic fluids, flashing warning light (where applicable) etc.

� Checking motions, i.e. steering, pedals, operation of forks, horn, etc.

� Report immediately any malfunctions, unsuitable loads or defective pallets to a responsible person.

� Do not carry out any maintenance repairs.

� Arrange for broken or damaged pallets to be replaced.

� Adjust seating to ensure comfort and clear vision and seat belts are available for use.

� Check load stability before lift. Only lift loads within the truck's capacity.

� Only load vehicle when it is safe to do so, i.e. when no one is standing close to the vehicle.

� Stop people walking underneath the load.

� Ensure forks are fully engaged in the load.

� Carry loads close to the ground with the forks tilted back.

� Always look in the direction of travel.

� If a bulky load restricts vision, slow down and travel in reverse (except when travelling up a slope).

� Keep to level ground if possible.

� On sloped surfaces travel with the load facing up hill (this entails reversing to travel down slopes).

Travel slowly when descending slopes.

� Keep to the company speed limits.

� Sound horn at blind corners and at other potential danger spots to warn pedestrians.

� Keep a safe distance from the vehicle in front.

� Do not carry passengers on the lift truck.

� Do not smoke on lift trucks (particularly electrically powered trucks).

� Inform the Company of any training needs.

Forms ‘Franki Foundations UK 15 and 27’ can be used for recording lifting operations.

of 118

Lifting Operations

Introduction

The Health and Safety at Work Act 1974, The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)

and The Provision and Use of Work Equipment Regulations 1998 (PUWER) applies to all types of lifting

operations, lifting equipment and accessories.

Lifting Equipment is any item of equipment used for lifting or lowering loads and covers:

� Cranes.

� Barrow hoists.

� MEWP’s (mobile elevating work platforms).

� Excavators.

� Drilling Rigs.

� Forklift trucks.

� Dumpers.

(This list is not exhaustive)

Lifting accessories is any item of equipment for attaching loads to lifting machinery and covers:

� Ropes.

� Lifting beams and frames.

� Chains and slings.

� Shackles.

� Eyebolts.

� Hooks.

(This list is not exhaustive)

Organisation of Lifting Operations

Every lifting operation must be:

� Properly planned by a competent person.

� Supervised.

� Carried out in a safe manner.

Planning and Preparation

The plan drawn up by the competent person must state how the lifting operations will be carried out safely.

Planning of any lifting operations must consider the risks identified and the measures to minimise the likelihood

of an accident occurring together with carrying out the operation safely. All lifting operations must be

undertaken in accordance with the site-specific safe system of work (method statement/risk assessment).

Responsible Person

Franki Foundations UK Ltd.’s Contract Manager will ensure that no lifting operation takes place without the

following points are checked and an Appointed Person and supervisor have been appointed.

It is the Company's intention to reduce to a minimum all risks that may arise from these operations.

of 118

Appointed Person

No lifting operation should be undertaken unless it is under the control of a competent person. The person(s)

appointed must be given adequate training and possess the relevant experience to carry out the following

duties:

� Ensure a safe system of work is provided for the lifting operation.

� Ensure the equipment and accessories are suitable.

� Consult with other people to ensure the lifting operation is co-ordinated.

� Ensure the lifting equipment and accessories have current inspection/test certificates.

� Ensure a competent slinger/banksman has been appointed.

Selection of Lifting Equipment

All lifting equipment must be carefully selected to be suitable for the operation.

Factors to consider are:

� The loads (where it will be lifted to and from).

� The weights/shapes of the loads.

� The environment where it will be used.

� The duration of the operations.

� Existing hazards (railway lines, overhead cables) etc.

� Siting of the equipment.

Receiving Equipment onto Site

When lifting equipment arrives onto site it must be checked to ensure it is the correct lifting equipment

requested. This equipment must be initially checked over for condition and the following documentation must

accompany it.

New equipment must be accompanied by a Declaration of Conformity and be dated within the last 12 months.

Where the lifting equipment is brought onto site, before commencement Franki Foundations UK 04 Mobile

Crane Checklist must be completed and signed off by the responsible person before permitting

commencement of any lifting operations e.g. involving a lifting appliance (crane).

Hired, second hand equipment should be:

� Accompanied by a Thorough Examination Report.

� Have a copy of last examination report.

� Have identity tag attached to the equipment.

� Be marked up in indelible ink indicating the equipment.

The equipment should also come with the operators weekly inspection register GS 0332 or an old ‘F91’. If no

weekly inspection register accompanies the equipment, the operator must undertake an inspection prior to

this equipment being used. The ‘Franki Foundations UK 15’ Lifting Equipment Register can be used.

Guidance on Examinations:

Lifting equipment 12 months

Lifting equipment for persons 6 months

Lifting accessories 6 months

of 118

Excavators Used as Cranes

Excavators, Drilling rigs, dumpers, fork lifts are mobile work equipment and are therefore subject to the

requirements of the Regulations. Excavators, loaders and combined excavator loaders may be used as cranes

in connection with work directly associated with an excavation.

The safe working load must be the same for all radii at which the jib or boom is operated, and must not be

greater than the load the machine can safely lift in its least stable configuration.

The safe working load must be clearly marked on the machine, or a copy of the tables of safe working loads

bearing the identification number of the machine must be clearly visible in the cab.

In the case of hydraulically operated machines with a SWL of 1 tonne or less, these machines need not be fitted

with check valves or other devices to prevent the gravity fall of the load in the event of a hydraulic failure.

Chains or slings for lifting must not be placed on or around the teeth of the bucket.

Accessories for lifting may only be attached to a purpose-made point on the machine.

Competence of Operators

Franki Foundations UK Ltd requires that their employees and that of our sub-contractors must be at least 18

years old be trained to operate equipment and undertake slinger/signallers duties to the standard as laid down

by the Construction Industry Training Board (CITB) or the CPCS Scheme.

Personnel without the satisfactory documentation (training certification) must not be allowed to operate any

lifting equipment or attach/direct any loads.

of 118

Plant & Machinery Safety

General Statement

Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of employees working on any type

of plant and machinery as well as to ensure the safety of others who may be affected by the plant and

machinery.

The company will seek to liaise with suppliers and manufacturers to ensure that any machinery is designed and

supplied to work in a safe manner, and will to seek to inform and train employees to implement this policy.

Should employees have any problems relating to machinery safety, they should immediately inform a

responsible person (usually a manager or supervisor) so that steps can be taken to remedy the situation

promptly?


The company will, in consultation with the operators and their representatives:

� Assess the operation of the plant & machinery itself, which will include the assessment of its controls,

the visibility of any operating parts that need to be seen and the accessibility of all parts that need to

be adjusted or changed.

� Carry out an assessment of how the use of the plant & machinery affects its environment, including

the layout and any barriers that are needed to prevent visitors coming within any identified danger

area.

� Carry out an assessment of all guards, all isolation procedures; of any part of the machinery and all

emergency procedures; compliance with BS 5304 (code of practice for safety of machinery).

� Carry out an assessment of any chemical involved with the plant & machinery and its use, maintenance

or cleaning in compliance with the COSHH Regulations 2002.

The company will assess the methods of any adjustments or tool changes made on the plant & machinery so

those tools are fitted and carried safely. All guards must be suitable and should not be removed under any

circumstances unless authorised to do so for maintenance purposes or when specifically authorised by senior

company management.


The company will give the information, instruction and training necessary to ensure the health and safety of all

operators and any others affected by the plant & machinery. Managers responsible for supervising the

operation of the plant machinery will also be appropriately trained in its safe operation.

Record Keeping


� Tests of the plant & machinery - initially from the supplier, but whilst in use from maintenance

personnel.

� Measurement of any noise (in compliance with the Noise at Work Regulations 1989).

� Training of plant &machinery operators, machinery maintenance personnel and management

supervising the use of plant & machinery.

� Any failures of the plant or machinery.

� Any accidents or "near misses" involving the plant or machinery.

� Information given to employees.

� Safe systems of operating and maintaining the plant or machinery.

of 118


The company will ensure that the plant & machinery is safely and securely positioned. The Provision and Use

of Work Equipment Regulations 1998 provide for the following safe systems of work.

The Company shall ensure the plant & machinery is maintained in an efficient state, in efficient working order

and in good repair. This will include planned preventive maintenance (e.g. changing worn parts regularly before

they cause damage) and periodic preventative maintenance (e.g. cleaning, greasing etc.).

The Company shall ensure that all persons using plant & machinery and all persons who supervise or manage

the use of plant & machinery shall have available to them adequate and readily comprehensible health, safety

and welfare information and, where appropriate, written instructions pertaining to the use of the plant &

machinery.

This information will include:

� The conditions in which, and the methods by which, the plant & machinery may be used.

� Any foreseeable abnormal situations and the actions to be taken when they occur.

� Any conclusions to be drawn from experience in using the machinery.

Franki Foundations UK Ltd shall ensure that all persons that use, supervise or manage work plant & machinery

shall have received adequate training in its use for the purpose of health and safety.

The Company shall ensure that measures are taken to prevent access to any dangerous part of machinery or

rotating stock-bar stop the movement of any dangerous part of the plant & machinery before any person enters

an identifiable danger zone. The alternative measures required to comply with this requirement is as follows:

� Provision of fixed guards.

� Provision of other guards or barriers.

� Provision of jigs, holders, push sticks or similar.

� Provision of information, instruction and training.

Any plant & machinery or equipment at high or low temperature must be suitably guarded.

The company shall ensure that personal protective equipment is used where necessary when using plant or

machinery.

Every employer shall ensure that all plant & machinery has suitable controls including the method of starting,

stopping and restarting.

The method of emergency stopping. These controls shall be clearly visible and clearly identifiable. All control

systems should be safe.

Isolation of all equipment or plant & machinery from all sources of energy should be possible. Both the isolation

and reconnection procedures must avoid any risks.

The procedure involves the following steps:

All sub-contractors must complete an assessment questionnaire ‘Franki Foundations UK 23’. No sub-

contractor should be allowed to start work on site without an assessment of their competence in place.

of 118

Manual Handling

General Statement

Franki Foundations UK Ltd will ensure that operations, which involve manual handling, are eliminated, so far

as is reasonably practicable. Measures to achieve this include ergonomic design of the workplace and activity

and the provision of automated or mechanical aids such as chutes and conveyors.

Arrangements for Ensuring Health and Safety of Workers

Competent persons will carry out an assessment of manual handling activities. Risks, which are identified, will

be reduced to the lowest level reasonably practicable. The following factors will be considered during the

assessment.

The Task: Bending and stooping to lift a load significantly increases the risk of back injury. Items should ideally

be lifted from no lower than knee height to no higher than shoulder height. Outside of this range, lifting

capacity is reduced and the risk of injury is increased. Where items are required to be lifted from above

shoulder height, a stand or suitable means of access should be used.

Items, which are pushed or pulled, should be as near to waist level as possible. Pushing is preferable particularly

where the back can rest against a fixed object to give leverage. Carrying distances should be minimised,

especially if the task is regularly repeated.

Repetitive tasks should be avoided wherever possible. Tasks, which involve lifting and carrying, should be

designed in such a way as to allow for sufficient rest breaks to avoid fatigue. Avoid tasks, which require twisting

the body wherever possible.

The Load: The load should be kept as near as possible to the body trunk to reduce strain and should not be of

such size as to obscure vision. An indication of the weight of the load and the centre of gravity should be

provided where appropriate.

Unstable loads should be handled with particular caution. The change in centre of gravity is likely to result in

overbalancing. Ensure that there is a secure handhold, using gloves where necessary to protect against sharp

edges or splinters.

The Individual: Consideration must be given to age, body weight and physical fitness. Regard must be given to

personal limitation. Employees must not attempt to handle loads, which are beyond their individual capability.

Assistance must be sought where this is necessary.

Persons with genuine physical or clinical reasons for avoiding lifting should be made allowance for, as should

pregnant women, who should not be required to undertake hazardous lifting or carrying tasks.

Sufficient knowledge and understanding of the work is an important factor in reducing the risk of injury.

Individuals undertaking lifting or carrying will be given suitable and sufficient instruction, training and

information to undertake the task with minimum risk.

The Working Environment: There must be adequate space to enable the activity to be conducted in safety

and the transportation route must be free from obstruction. Lighting, heating and weather conditions must be

taken into account.

Floors and other working surfaces must be in a safe condition, and adequate ventilation is required, particularly

where there is no natural ventilation.

of 118

Other Factors

Use of personal protective equipment may be necessary whilst carrying out manual handling activities. If the

use of PPE restricts safe and easy movement, this can be reported. Constant interruptions from other workers

must be avoided, as this can reduce the concentration of an individual.

Summary

More than a third of lost time injuries at work are caused by manual handling activities. Simple, common sense

measures can be taken to reduce these risks. The three most important steps are to:

� Follow the system of work, using handling aids properly and efficiently.

� Never take personal risks by overreaching, twisting, stretching, stooping or overexerting during a

handling task.

� Report any problems in the working activity or equipment as soon as these arise and ask for assistance

where necessary.


Franki Foundations UK Ltd will ensure all employees receive suitable information, instruction, training and

supervision required to undertake manual handling.

Record Keeping

Records will be kept on all employees who undertake manual handling training.

Safe System of Work

The risks of a manual handling injury can be reduced or even eliminated by following and adopting these simple

procedures.

Ensure a formalised system of work has been designed for the lifting.

� Make full use of lifting aids such as trolleys, cranes etc.

� Keep your back straight. Lift with your legs.

� Avoid tasks that involve twisting or stretching.

� Wear and make full use of PPE.

� Take regular rest breaks.

� Ensure walkways are clear and free from obstructions.

� Read and follow the manual handling risk assessment.

of 118

Method Statements and Risk Assessments

Method Statements

Whenever the risk assessment identifies that a risk needs to be controlled by a documented system it will be

necessary to prepare a full and detailed written method statement or safe system of work, in addition to the

risk assessment.

This should detail the activity stage-by-stage, setting out the safe systems required during each phase of the

operation.

The method statement (safe system of work) should identify the scope of the works being covered and be

specific to the particular site activity. Although the format of method statements may vary they should

generally:

� Be a site specific document.

� Be a single document and include diagrams where appropriate.

� Be capable of modification in the event of an enforced or agreed change in the work method.

� Nominate line management and who will directly supervise the work.

� Clearly describe the works being undertaken, their location and duration.

� Detail the sequence of operations, hazards present and the control measures required.

� Set out the levels of staffing, competence, training, supervision required at each stage.

� Identify the monitoring activities required.

� Detail plant requirements and who will check the equipment before use.

� Detail any personal protective equipment to be used.

� Refer to any environmental issues and the control measures required.

� Identify waste disposal controls.

� Be individually numbered, dated and contain a cross-reference to the risk assessment form.

� Include any requirements specified by the employer, designer or planning supervisor.

� Include emergency procedures.

The method statement should be discussed with those undertaking the works to obtain their views on best

practice etc.

The completed method statement must be dated and bear the name and signature of the person preparing it.

Franki Foundations UK Ltd Site Management must give approval and countersignature, before the document

is issued for use, and the work commences.

Method Statements Briefing

Once complete the method statement (safe system of work) must be communicated to those undertaking and

supervising the works. A record of this briefing shall be maintained (e.g. Toolbox Talk register) and be available

for inspection.

Where the method statement requires the use of specialist PPE, equipment etc. i.e. breathing apparatus, then

the persons performing the task must be fully trained, competent and hold a relevant and current certificate(s)

before being allowed to proceed.

Document Numbering and Filling

Each Method Statement shall be uniquely numbered so that they can be easily retrieved and the current

version identified.

of 118

Method Statement Monitoring and Reviewing

The method statement must be monitored, and reviewed, to ensure that it does not become a ‘desktop’

exercise and cease to be of any practical value. Monitoring and review may be achieved through:

� Feedback from employee during consultation meetings.

� During the weekly site inspections.

� Monitoring of employees by Line Managers.

� Progress meetings.

� Reviewing Sub-contractor’s Risk Assessments and Method Statements.

Franki Foundations UK Ltd.’s Site Management team must establish a process for ensuring that all Sub-

contractor Method Statements and the associated Risk Assessments are reviewed and assessed as being

adequate before the Sub-contractor commences the activity in question.

To ensure that there are no delays to the programme the timescale for the submission of documents need to

be agreed with the Sub-contractor during the subcontract start up meeting. During this meeting the process

that will be used for briefing sub-contractors employees shall also be discussed so that copies of their briefing

records can be obtained if required.

The Site Management Team can use the risk control guidelines sheets can be used to decide whether the sub-

contractor has taken due account of all the risks involved. If it proves difficult to carry out this review due to

the specialist nature of the sub-contractor’s work then the Safety Department should be consulted, prior to

giving approval for the work to start.

Risk Assessments

Overview

This procedure details the arrangements for:

� Conducting and recording Occupational risk assessments in accordance with the Management of

Health and Safety at Work Regulations 1999.

� Producing and updating method statements.

� Reviewing Sub-contractor Method Statements and Risk Assessments.

There is no dedicated way of completing a Method Statement/Risk Assessment. Highlighted below are

examples of the contents to be included.

Definitions and Abbreviations

Competent Assessor � A person with good understanding and knowledge of their workplace and

activities being carried out, an ability, with suitable training and experience,

to make sound judgements.

� Knowledge of best practicable means to reduce risks identified and an

ability to recognise the extent and limitation of one’s own competency.

Hazard � Something with the inherent potential to cause harm or injury, personal

injury, damage to tools, equipment and environment.

Risk � The likelihood of harm or injury arising from a hazard.

Suitable and Sufficient

Assessment

� Correctly identifies a hazard.

� Disregards trivial risks and those associated with life in general.

� Determines likelihood of injury or harm.

� Quantifies the severity of consequence and the number affected.

� Identifies any specific legal duty or requirement relating to the hazard.

� Remains valid for a reasonable period of time.

� Provides sufficient information to enable appropriate control measures to

be taken.

� Enables control measures to be prioritised.

of 118

Risk Assessment

The Management of Health and Safety at Work Regulations 1999 requires employers to make suitable and

sufficient assessment of risk to individuals as the result of the business activities.

Directors, Heads of Departments, Contracts Managers and Site Supervisors must ensure that Risk Assessments

are conducted and recorded by competent individuals before allowing an activity to commence. The steps for

conducting and recording Risk Assessments are set out in the following sections.

Identify and List all Work Activities

Before conducting a programme of Risk Assessments those listed in section three must produce an inventory

of the activities they control. Where the inventory covers a project it may not be possible to identify all the

activities that will be completed during the construction phase. Where this is the case the inventory will need

to be updated as the construction phase progresses.

Identification of Hazards

Once the inventory has been drawn up the nominated Competent Person should identify the hazards

associated with each activity and record these on the blank risk assessment form.

When identifying the hazards the Competent Person should discuss the activity with those undertaking and

managing the work and consider everyone who may be at risk e.g. workers, clients, office, maintenance,

security, cleaning staff, visitors, public, trespassers, young inexperienced and pregnant etc.

Classification of Risks

The Company has adopted two methods for classifying risk to satisfy the requirements of different clients. The

two methods of classification are set our below.

Identifying Control Measures

For each risk identified, control measures must be identified to reduce the risk to as low as reasonably

practicable once implemented. When developing the control measures the hierarchy of controls detailed

below must be followed.

� Eliminate and reduce risk at source.

� Isolate people from risk.

� Contain risk by enclosure.

� Provide personal protective equipment.

� Training.

Guidance on the development of control measures can be obtained from the following publications:

� Franki Foundations UK Ltd Health and Safety Management System Procedures

� HSE Publications (Guidance, ACOPs, COP's)

� CIP Construction Health and Safety Manual and the CITB GE 700

Brief Employees

Those persons undertaking the works must be advised of the outcome of the risk assessment so that they

clearly understand the control measures they must implement to minimise the risks.

The assessment should also be discussed with them and their views used to modify the assessment if

appropriate. A record of this briefing should be recorded (e.g. Toolbox Talk register) and kept available for

inspection. All personnel must sign off the ‘attendance proforma’.

of 118

Assessment Reviews

Those named in section three above must ensure that the assessments covering the activities being managed

by them are reviewed (and updated if necessary) at periods not greater than 12 months or when there is a

change to one or more of the following:

� Change in legislation.

� Change in Company Procedures.

� A change in control measures.

� Significant change in work carried out. (Specific tasks).

� Transfer to new technology.

� Following any other change, which makes the original assessment invalid.

Each Risk Assessment shall be uniquely numbered so that they can be easily retrieved and the current version

identified.

It is the responsibility of the Contract Manager to ensure:

1. A specific MS/RA is produced for each project and work task in accordance with the Management at

Work Regulations 1999.

2. The MS/RA is taken to site and on the last page of the said document make any specific changes to it

by recording the findings in the comments section.

3. Once completed ensure all site operatives are briefed on any changes to the document and ensure

they all sign to say they understand the contents of the MS/RA.

4. Changes made are recorded in the A5 Booklet and transferred to the main MS/RA copy contained in

the Contract File.

of 118

Mobile Tower Scaffolds

Introduction

The advice in this information sheet primarily applies to prefabricated aluminium tower scaffolds but the

general principles are also relevant to the use of tube and fitting towers.

Tower scaffolds are one of the most widely used pieces of access equipment in construction and they are

involved in numerous accidents each year.

The tower being incorrectly erected or because it is not being properly used usually causes these. Aluminium

towers are light in weight and severe loading or excessive forces applied at the top can easily cause them to

overturn.

Towers rely on all the components being in place to ensure adequate strength and sections left out can cause

them to collapse.

Erecting the tower

There are a number of different types of prefabricated towers available. The manufacturer will provide an

adequate instruction manual or erection guide for their particular type. This should give detailed advice on the

erection sequence including the bracing requirements and be passed on to the erector.

Mobile towers must not be sheeted in any way unless it has been agreed with the manufacturer on the design

stability.

The person erecting the tower must be competent and adequately trained to an approved standard.

Stability

The base of the tower should rest on firm level ground with the wheels or feet properly supported. Bricks or

building blocks should not be used to take the weight of any part of the structure.

The taller the tower the more likely it is to become unstable. If it is to be used in exposed conditions or outside

the height of the working platform above ground level should be no more than 3 times the minimum base

dimension. If the tower is to be used inside, on firm level ground, the ratio may be extended to 3.5.

The height to base ratio should be checked by reference to the instruction manual. The tower might become

unstable despite the dimension ratios outlined above if the tower is:

� Sheeted and likely to be exposed to strong winds.

� Loaded with heavy equipment or materials.

� Used to hoist heavy materials or support rubbish chutes.

� Used for operations involving heavy or awkward equipment e.g. grit blasting, water jetting etc.

To prevent the tower overturning when any of the above applies, additional support must be provided. This

may be achieved by rigidly tying the tower to the structure it is serving, or by using ballast weights, guy ropes

or ground anchors.

Before using the tower check:

� That the scaffold is vertical.

� That the wheel brakes are on.

� Toe boards and guardrails are installed.

of 118

Access

There must be a safe way to get to and from the work platform. It is not safe to climb up the end frames of the

tower. The only exception to this is:

� Where the frame has built-in ladder sections with rungs no more than 300mm apart and stiles no more

than 480mm apart. Where a purpose-made ladder can safely be attached to provide adequate hand

and foot hold, on the inside (or the outside of a tube and fitting tower).

Note: If a ladder is to be fitted to the outside you must check with the supplier/manufacturer whether this is

acceptable as the weight of someone climbing the outside may make the tower unstable.

Alternatively safe access can be achieved by means of internal ladders.

Where internal ladders are used there must be a secure handhold at the landing place.

Guard Rails and Toe Boards

Platforms from which a person could fall more than 2 metres must be fitted with guardrails and toe boards.

This also applies to the intermediate platforms. The guardrails should be 910mm above the platform with the

toe boards at least 150mm high with no more than 765mm between the top of the toe board and the guardrail.

As a general guide guardrails should be top 910mm and the intermediate 470mm.

Moving the Tower

Before attempting to move a mobile tower you should check that there are no power lines or other overhead

obstructions. The ground should be firm and level. When moving a tower:

� Push or pull only from the base - never use powered vehicles.

� Never move it while there are men or materials on the upper platforms.

� Never move it in windy conditions.

Protecting Others

When towers are used in public places additional precautions may be necessary. Barriers should be erected at

ground level to prevent people from walking into the tower or work area.

If it is to remain in position unattended, the access ladders should be removed or boarded over to prevent

unauthorised access.

If used on a pavement, in addition to the precautions listed above, a license may be required from the local

authority.

Records of Inspection

If a mobile tower is erected for 7 days it must be inspected and then findings recorded in the ‘Franki

Foundations UK 15a’ or equivalent. Use the form Franki Foundations UK 18a Checklist for extra assistance.

of 118

Noise

General Statement

More specific duties are imposed on the Company by the Control of Noise at Work Regulations 2005 which

define certain action levels based on personal daily noise exposure levels (LEP,d) of employees. The first action

level corresponds to an LEP,d of 80dB(A). The second action level corresponds to an LEP,d of 85dB(A).

The duties are summarised below.


At levels, including below the first action level, there is a general duty to reduce risk of hearing damage to the

lowest level reasonably practicable.

When the noise exposure lies between the first and the second action levels employers must:

� Carry out a noise assessment made by a competent person and keep records of these assessments.

� Provide adequate information, instructions and training about risks to hearing, what employees can do

to minimise that risk, how they can obtain ear protectors and their obligations under the regulations.

� Provide ear protectors to employees who ask for them and ensure that they are maintained and

repaired or that replacements are readily available.

� Ensure that all equipment provided to reduce noise exposure is used and maintained.

When the exposure levels exceed the second action level employers must:

� Reduce exposure to noise as far is reasonably practicable by means other than ear protectors if

possible.

� Provide ear protection to employees and ensure that it is used.

� Designate and mark ear protection zones with notices and ensures that all personnel who enter such

a zone use ear protectors.


The company will provide adequate information and training to employees as part of its hearing conservation

and noise control policy.

All employees who are subject to high levels of noise will be provided with information, instruction and training

about the harmful effects of noise and what they must do in order to protect themselves and meet the

requirements of the law and of company policy.

Managers and supervisors responsible for formulating and carrying out company noise policy will also be given

appropriate training.

Procedures for Dealing with Health and Safety

Whenever an employee raises a matter related to noise in the workplace as a health and safety issue, the

company will:




Where a problem arises as a result of noise in the workplace, the employee must inform a responsible person

immediately.

of 118

Record Keeping

Records should be kept of the following.

� Noise exposure assessment reports. These should include details of workplaces, areas and jobs

assessed and the results of the assessments, when the assessment took place, by whom it was carried

out and the recommended action plan.

� Actions taken as a result of noise exposure assessments, with dates.

� Changes in work practices which affect noise exposure levels, e.g. changes to working hours,

introduction of new machines, layout of machinery, introduction of noise reduction measures, etc.

� The provision of training in hearing conservation and noise control.

� The supply of personal ear protection (ear muffs and plugs) and details of its maintenance and

replacement.

� Complaints by employees about the effects of noise.

� Action taken in respect to such complaints.

� The results of any audiometric tests on employees carried out by company medical staff, or carried out

on behalf of the company.

The company will take all reasonable steps necessary to ensure that the risk of hearing damage to employees

who work with noisy equipment or in a noisy environment is reduced to a minimum.

The company also recognises that noise levels below those which cause hearing damage, in offices for example,

can cause problems such as disturbance, interference with communication and stress and will take all

reasonable steps to reduce noise levels as far as possible.

The company will also take all reasonable steps to minimise the disturbance caused by noise from company

premises affecting people in the neighbourhood.

Noise Assessments

The company will carry out regular noise exposure assessments and noise level surveys of noisy areas,

processes and equipment. These will be used as the basis for formulating action plans for remedial measures

when necessary.

Assessments and surveys will be recorded and updated regularly, particularly when changes in work practice

cause changes in noise exposure levels of employees.

Reduction of Noise Exposure Limits

The company will, as far as reasonably practicable, take all the steps to reduce noise exposure levels of

employees by means other than the use of personal protection. This will include use of reduced exposure time

to ensure that the personal exposure rate of the employee of 85dB(A) for 8 hours is not exceeded.

The company accepts that the use of ear protectors is a last resort, and is committed to continuing to seek and

introduce alternative methods for reducing noise exposure levels whenever possible in the future.

Provision of Hearing Protection

Franki Foundations UK Ltd will provide suitable and effective ear protection to employees working in high noise

levels, as indicated to be necessary by the results of noise exposure assessments.

It will also provide for the maintenance and repair or renewal of the protective equipment, and provide training

in the selection and fitting of protectors and details of the circumstances in which they should be used.

of 118

Ear Protection Zones

Franki Foundations UK Ltd will designate and mark out ear protection zones, which may include particular

areas, operations or pieces of particular equipment. All personnel entering these zones will be required to wear

ear protectors in these zones.

Use and Maintenance of Noise Control Equipment

The company will maintain all equipment and monitor all procedures introduced for the purpose of noise

exposure of employees, such as enclosures, silencers and machine covers, etc.

All personnel will be required to use these procedures and equipment correctly and promptly report any

defects or deficiencies through the appropriate channels.

Safe System of Work

Working in high levels of noise without proper protection can cause irreversible damage to hearing. Even at

lower levels noise can cause disturbance and stress. The risk of incurring these harmful and disturbing effects

of noise can be minimised by taking the following precautions:

� Read and follow the noise assessments.

� Avoid making unnecessary noise.

� Co-operate fully when any noise assessments are being carried out so that estimates of noise exposure

levels are as accurate as possible.

� Correctly use all equipment and procedures designed to reduce noise exposure levels, e.g. noise

enclosures, acoustic covers, silencers, etc. Do not interfere with or modify any such equipment without

authorization and co-operate to ensure that it is properly maintained.

� Always wear ear protectors provided when required to do so, e.g. in designated and marked Ear

Protection Zones. Makes sure that the ear protectors are always fitted correctly and are properly

looked after.

� Promptly report all situations, which may lead to increases in noise exposure levels, such as defects in

equipment or changes in work routine.

� Participate fully in training sessions, which detail the procedures to follow to avoid the harmful effects

of noise.

� Inform the Company of any training needs in relation to noise at work.

� Advise management immediately of any problems caused by noise at work.

of 118

Personal Protective Equipment (PPE)

General Statement

Franki Foundations UK Ltd will provide free of charge to our directly employed employees (and loan to visitors

on behalf of Franki Foundations UK Ltd) all personal protective equipment when the risk presented by a work

actively cannot adequately be controlled by other means.

The Company will take all reasonable steps to secure the health and safety of employees who work with PPE.

The Company accepts that health and safety hazards have been identified if the appropriate PPE is required to

be used. It is the intention of the Company to ensure, through the proper use of this equipment that any risks

are reduced to a minimum.

The Company will seek to give information and training in respect of the correct use, storage and maintenance

of PPE is used when working in potentially hazardous situations.

The Company requires that an inspection be periodically made of all PPE used and that where necessary a

record will be kept and maintained of these inspections.

The use of PPE is an important means for the control of risks involved in various work activities. For PPE to be

effective it is necessary to follow the manufacturers and the Company’s instructions on its’ correct use.

The following should be observed when using PPE

� Personal protective equipment (PPE) is always the last line of defence. Wherever possible other

measures to reduce or control the risk should be adopted first.

� PPE protects the body from some of the dangers of construction work. Hard hats, safety footwear,

gloves, eye protection and protective clothing are some examples.

� PPE is required as a last resort whenever you still risk harming your health and safety even after all

other measures have been taken to remove or reduce the risk.

� PPE must be worn whenever you are instructed to wear it. This is a legal requirement.

� PPE must fit properly in order to protect you properly. If you do not know how to fit and adjust

equipment then seek advice or assistance from a supervisor.

� PPE should be kept in clean, dry conditions and be properly maintained.

� Most PPE has a recommended life span but it can also deteriorate from use. Goggles become scratched,

filters can become blocked and hard hats can become brittle.

� Damaged equipment should be replaced, if you have any doubts about your PPE then check with your

supervisor.

� PPE is designed to protect you at work. If you wish to take it home you should remember that it may

be contaminated with harmful materials and that you may then be putting your family and friends at

risk.

� Self-employed persons have a duty to protect themselves and to use and maintain whatever PPE is

necessary.

� All persons will wear (where applicable) full body protection i.e. boiler suit or jacket and trousers, whilst

employed doing manual work on work sites controlled by our company.

� As a minimum we must wear a safety helmet, hi vis clothing and safety footwear on site at all times.

It is the company’s policy that the minimum of a safety helmet, gloves, safety footwear and hi-vis clothing

must be worn on all Franki Foundations UK Projects unless a written dispensation has been obtained from

either a Director or the Company Safety Advisor on the relaxation of wearing PPE.

NOTE: It is not the policy of Franki Foundations UK Ltd to issue PPE to non-employees. If the need arises where

PPE will be issued to non-employees, this will be subject to a charge of our purchase price plus 25%.

Franki Foundations UK 10 & 10a will be used for a record of issue of PPE to PAYE and subcontract personnel.

of 118

Piling Operations

General Statement

Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of those affected by the works

involving Piling rigs and those around the operations.

The company will seek to inform and train personnel to implement this policy. The implementation of the policy

needs the co-operation of all management and staff.

Drilling operations forms a major part of the Group’s activities and specific considerations must be taken into

account during these operations.

Note: Safety devices on any of the rigs must not be disconnected and all augers must be guarded.

Drilling operations will be carried out in accordance with the policy and procedures of the Federation of Piling

Specialists and with the safe method of Piling contained in the plant section of the Management Manual.

of 118

Plant and Equipment Maintenance

General Statement

Franki Foundations UK Ltd will take all reasonable steps to ensure the safety of those affected by the

maintenance work. The company will liaise with the suppliers of all new machinery to establish how that

machinery should be maintained safely under the requirements of LOLER and PUWER.

The company will seek to inform and train personnel to implement this policy. The implementation of the policy

needs the co-operation of all management and staff.


The company will in consultation with the maintenance staff and their representatives:

� Carry out an assessment of how the machinery should be isolated for specific maintenance work.

� Carry out an assessment of how the machinery should be isolated to enable general maintenance work

to be carried out safely.

� Carry out an assessment of how the machinery itself including any heavy parts that have to be moved,

any positions that have to be reached to achieve the necessary result (e.g. climbing outside a safety

barrier on a crane) and any risks of parts falling.

� Carry out an assessment of how the maintenance of the machine affects the environment.

� Carry out an assessment of all hazards that arise when guards have been removed.

� Take appropriate measures for the protection of any person carrying out maintenance operations,

which the assessment has shown to involve risk to health or safety.

� Provide any personal protective equipment that might be necessary to carry out the work safely.

� Ensure that employers are aware of the reporting procedures, so that a responsible person is informed

of any problems that may arise and remedial action can be taken.


The company will give sufficient information, instruction and training as is necessary to ensure the health and

safety of all maintenance staff and any others affected by maintenance of the machinery. Managers

responsible for supervising the maintenance of the machinery will be properly trained.

Record Keeping


� Tests of the machinery, initially from the supplier and subsequently from maintenance personnel.

These tests should include the following (where relevant).

� Measurement of any noise or high or low temperatures effects of any materials being used either

during normal running or during maintenance work, including operating chemicals or grease effects of

waste created or found during maintenance.

� Training of management supervising the maintenance of the machinery and the training of

maintenance personnel.

� Any accidents or "near misses" involving the machinery and maintenance work on it are reported.

� Safe systems of maintaining and testing the machinery.

� Safe systems of access to the machinery in order to maintain it.

� Actual maintenance work carried out on the machinery including what was done, when and by whom.

These details can be used to access an individual's ability as well as providing information when any

faults or unexpected breakdowns occur after the maintenance has been finished and the machinery

put back into operation.

of 118

Safe System of Work

The Provision of Use of Work Equipment Regulations 1998 outlines the following safe systems of work.

� Every employer shall ensure that work equipment is maintained in an efficient state, in efficient

working order and in good repair.

� Every employer shall ensure that maintenance logs are kept up to date.

� Every employer shall ensure that appropriate work equipment is provided with suitable means to

isolate it from all sources of energy. Appropriate measures will be taken to ensure that reconnection

to the energy sources will not expose any person using or maintaining the work equipment to any risk

to his or her health or safety. Where any electrical power is involved in the machine to be maintained

it should always be checked that this is dead before work is started.

� All persons who maintain machinery and all persons who supervise or manage the maintenance of

machinery shall have available to them adequate and readily comprehensible safety and health

information and, where appropriate, written instructions pertaining to the maintenance of the

machinery. This information will include the conditions in which, and the methods by which, the

machinery should be maintained, any foreseeable abnormal situations and the action to be taken when

they occur, as well as any conclusions to be drawn from experience in maintaining the machinery.

� Every employer shall ensure that all persons who maintain or supervise or manage maintenance of

work machinery shall have received adequate training for the purposes of their health and safety.

Every employer shall ensure that measures are taken to:

� Prevent access to any dangerous part of machinery or rotating stock-bar.

� Stop the movement of any dangerous part of the machinery or rotating stock-bar before any person

enters a danger zone.

� Where necessary a permit to work system shall be rigorously adhered to.

� Isolate of all equipment or machinery from all sources of energy should be possible, and should be

carried out before maintenance work commences (unless running maintenance is being carried out).

� Reconnection and isolation procedures must avoid any risks.

of 118

Permits to Work

Introduction

For work in high-risk disciplines e.g. confined space entry, uncovering buried cables, hot working etc. It is standard

Company Policy to ensure a safe system of work by implementing a Permit-to-Work System.

A Permit to Work is an operational document prepared by a responsible person who is familiar with the work

procedures, the hazards and all necessary control precautions and who has carried out a thorough assessment of

the situation.

The permit, which is additional to the method statement/risk assessment, spells out:

� Formal written authority for the work to start and the time it must stop, where applicable.

� The correct sequence of work.

� The precise way in which the work is to be carried out.

� The duties of all persons involved.

� The safety and competence checks.

� The precautions to be taken.

NOTE: A new permit must be issued for any change in the nature or duration of the work.

The permit is not valid until the respective parties have signed the document

The issuer must sign off the document at conclusion of the work. Once satisfied that a safe situation has been

achieved e.g. all persons have been accounted for, there is no risk of fire etc., normal procedures can be restored.

Franki Foundations UK Ltd Permits to Work

Franki

Foundations

UK 07b

Hot Work Permit Before any hot work is permitted

Franki

Foundations

UK 07a

Permit to Dig Before any excavation is permitted

Franki

Foundations

UK 07c

Permit to Enter Before entry to a confined space or other hazardous area

is permitted

Franki

Foundations

UK 07

Permit to Work Before allowing a Drilling rig onto site to commence

Drilling operations

Franki

Foundations

UK 33

Permit to remove Auger Guards Before allowing the removal of fixed Auger Guards and

the re-installation of the pull cord safety system

of 118

Reversing Vehicles on Site

Where a mechanically operated vehicles (lorry, van, forklift etc.) has to reverse on one of our sites, onto the

public highway or in a restrictive area e.g. a plant yard, confined space etc. a banksman must be used to ensure

the safety of the site personnel, yard operatives, members of the public etc. and to avoid personal property

damage by the reversing vehicle.

Only personnel who have been trained and have been deemed to be competent must only undertake these

duties.

The following points will act as a guide for the Banksman and Driver:

� Plan your movements. Do not ‘rush in’.

� Do not begin reversing until a banksman has been nominated and is in position to assist.

� Make yourself know to the driver of the vehicle before commencing banksman operations and ensure

the driver is aware of your hand signals.

� At all times, the banksman must be known to the driver. Hi-visibility clothing must be worn during

banking operations.

� Check hazard warning signals are working e.g. reversing lights, bleepers, horns etc. If any are non-

operational, speak to the driver.

� Keep visual contact between the banksman and the driver at all times. Do not lose sight of each over.

� Be aware of the environmental conditions e.g. overhead cables, ground conditions, services etc.

� Do not try to judge distances of overhead cables, pipes etc. ask before commencing reversing

operations to ensure clearance can be achieved by the vehicle.

� Use the seats and seat belts on the vehicles at all times where fitted. Do not ride on a vehicle unless it

has a seat.

� Stop vehicles before passing behind them. Do not dodge behind a moving vehicle.

� Only the drivers must open tailgates to their vehicles, unhook slings, release tied ropes etc.

� Without sufficient experience you may injure yourself opening/releasing the load.

� Be aware of exhaust fumes particularly in confined spaces. Do not stand close to an exhaust pipe.

of 118

Approved Hand Signals Health and Safety (Safety Signs and Signals) Regulations 1996.

START

STOP

EMERGENCY STOP or DANGER

END

RAISE

LOWER

MOVE TO THE RIGHT

MOVE TO THE LEFT

HORIZONTAL DISTANCE

MOVE FORWARDS

MOVE BACKWARDS

VERTICAL DISTANCE

of 118

Site Inspection / Visiting / Reporting

Introduction

During each visit to the worksite, it will be the responsibility of the Contract Director, Contract Manager, Site

Engineer, and Site Supervisor to complete the Health, Safety and Welfare Inspection Report Checklist ‘Franki

Foundations UK 20a’.

Only one person must complete this checklist on a weekly basis for every site unless additional safety issues

are noticed or previous comments have not been actioned.

NB: The Safety Advisor will complete his own safety report during his inspections.

Inspection

� A visiting member of staff must complete the Safety Inspection Report Checklist.

� This checklist must be completed at least once per week.

� Any items that warrant an A Rating, must be immediately actioned whilst on site.

� Any C Ratings that cannot be immediately actioned and poses a risk to personal injury and/or property

damage, works must be immediately suspended and the Safety Advisor informed.

� Where any B Ratings appear, these issues must be discussed with the Supervisor/Gang to improve the

rating.

� Once the checklist is completed and discussed with the Supervisor, any comments raised must be

highlighted within the Additional Comments Section.

� Once completed, one copy will be is issued to the Supervisor, one copy to be retained within the

Contract File and one copy sent to the Safety Advisor.

NOTE: Where any A Ratings appear on this checklist, a copy must also be issued to the Managing Director.

Fines will be applicable.

Smoking in the Workplace

Having a smoke free workplace protects everyone from the harmful effects of second hand smoke in enclosed

areas and workplaces.

As from 1 July 2007, Franki Foundations UK Ltd complied with the Health Act of 2006 ensuring that no personnel

smokes within any company premises or vehicles. In addition to this all sites where Franki Foundations UK Ltd

operate are designated as No Smoking sites for our operatives.

The company will arrange for a sheltered area where smokers can smoke and be protected against the

elements where practicable.

of 118

Transport Safety on Construction Sites

Introduction

With the introduction of the Construction (Health, Safety and Welfare) Regulations, there has been a specific

requirement to ensure that traffic is managed effectively on site. Dangers are inherent where vehicles and

pedestrians move about in the same limited space at the same time.

Sites should be organised in such a way to ensure as is reasonably practicable, that pedestrians and vehicles

can move safely without risk to health and safety.

Responsibilities

The Contract Manager is responsible for implementation of this procedure. The Supervisor is responsible for

monitoring compliance with this procedure.

Segregation

Pedestrian and vehicular traffic should be segregated where practicable. As a minimum requirement, the

pedestrian access to the site entrance must be segregated from the vehicular access. Measures to achieve this

may include barriers, guardrails, crowd barriers or bunting.

Visitors to site must be separated from normal site traffic, signs indicating visitors parking and the route to the

office must be posted.

Doors and Gates

Doors or gates for pedestrian use, which lead onto a traffic route, should be separated to ensure a place of

safety is provided to view any oncoming vehicles.

Signs

On larger sites with defined haul roads the traffic route must be identified by suitable signage.

Additional signs are required where segregation of traffic routes is not possible, these signs should highlight

the hazards being approached.

These signs could include:

Vehicular: Speed limits

Road narrows

Pedestrian crossing point ahead

Reversing vehicles must have a banksman

Pedestrian: Vehicles crossing ahead

Vehicle emerging from the left

Reversing vehicles

Reversing vehicles cause about 25% of all fatalities from accidents involving vehicles being used at work. The

majority occur at relatively slow speed and can be prevented by taking simple precautions.

When planning the use of vehicles on site the Contract Manager will consider:

� What vehicle manoeuvres will be necessary.

� What systems can be put in place to avoid the need to reverse.

� What instructions are required for drivers on site.

of 118

� If reversing cannot be avoided, what controls are in place (e.g. as a minimum, the use of a banksman

will be required).

Safe system of work

Franki Foundations UK Ltd have an obligation when acting as Principal Contractor to ensure the issue of site

transport safety is addressed in the construction phase Health and Safety Plan, the assessment must take

account of any co-ordination issues between contractors on site.

The operational measures that should be considered are:

� Use of one way systems where possible.

� Exclude pedestrians from the area where possible.

� Ensure good communication between drivers and banksmen.

� Ensure visiting drivers are briefed.

The physical measures that should be considered are:

� Increase the driver’s sight lines.

� Ensure reversing alarms / warnings are used.

� Where appropriate the workers should use hi-visibility clothing.

Vehicle Safety (Company Drivers)

As with all aspects of the Company’s work, the vehicle drivers have a responsibility not only to themselves but

also to other road users, pedestrians etc. and the following must be observed.

� Check the load is secure before you drive.

� Do not overload and make sure the load is evenly distributed.

� Be extra careful when carrying propane gas cylinders and tanks.

� Be extra careful when towing a Drilling rig and power pack or any form of trailer. Stopping distances

are very much greater.

� Do not reverse a vehicle without an outside observer (Banksman) to watch the blind spots and warn

others.

It is the driver’s responsibility to:

� Keep vehicles clean and tidy and be sure they are fit to be on the road.

� Keep a check on tyres, brakes, horn, lights, oil, water and petrol.

� Ensure the vehicle is regularly serviced.

� Not smoke in company vehicles.

� Report any defects immediately to the Company Admin Department.

� Do not carry passengers on vehicles not designed for that purpose.

� Always wear seatbelts as required by law.

� Inform the Company Admin Department of any accidents and traffic violations (speeding tickets) by

the quickest possible way or within 24 hours.

� Be aware of any restrictions along your intended route e.g. low bridges etc.

of 118

Visitors to Head Office

Introduction

On occasions our offices will be visited by clients, sales representatives, personal friends, sub-contractors etc.,

to which the following procedure must be adopted.

Procedure

� Inform Reception of pending visits if possible at least 24 hours in advance in case any special needs are

required e.g. booking the boards room, organising food etc.

� Ensure you inform your visitor(s) that they must enter the building through the main door and go to

the reception.

� All visitors must sign in the visitor’s register, to which they will be issued with a visitor’s badge.

� If their car is to be parked in the car park, they must ensure their vehicle registration is known at

reception in case their vehicle needs to be moved. Personnel may be required to leave their keys at

reception.

� All visitors must wait in the reception until their contact greets them. Under NO circumstances must

visitors make their own way throughout the building.

� In a case of an emergency, stay with your contact and follow them to the designated Fire Assembly

Point. The alarm will be a siren.

� If your visitor(s) sustains an accident, first aid can be sought at reception. If a more serious accident

occurs, provisions will be made to call an ambulance or take the injured person to hospital. The nearest

24/7 Urgent Care Centre for the Head Office is: Wexham Park Hospital, Wexham, Slough, Berkshire,

SL2 4HL

� All accidents must be recorded in the accident book, which can be located in the kitchen.

� At the end of the visit, all visitor(s) must return their visitor badge to ensure we are aware that they

have left the building.

NOTE: This procedure will not be applicable to personnel delivering goods to the office for a short period of

time (less than 10 minutes).

NOTE: Visitors to site will be taken into account within the site specific Risk Assessment.

of 118

Welfare

Introduction

The provision of good, clean, well ventilated and equipped welfare facilities are an issue high on the HSE, List

of priorities since they offer the first line of defence against typical construction health hazards such as cement,

dermatitis and disease.

The use of ‘portaloos’ and chemical toilets are sometimes necessary in the short term but are not generally

acceptable, as they do not offer the essential benefits of running heated water.

In addition to the number of people on site, ‘risk assessments’ particularly those in respect of COSHH, lead,

asbestos, contaminated land, demolition etc, are now one of the prime movers in determining the number and

make up the facilities required.

Determination of Requirements

The Contract Manager must ensure that the facilities planned reflect the nature of the work, the site

environment and the number of people who will use them.

Toilets

� Undertake and document a risk assessment to determine numbers etc.

� Water flushing toilets should be used wherever possible, chemical toilets should only be used as a

short-term measure.

� Heated water hand washing facilities must be sited in the immediate vicinity, to encourage use.

� Toilets and washing facilities should be so sited that persons can visit them on their way to food eating

areas.

Washing Facilities

� Undertake and document a risk assessment to determine numbers.

� Washing facilities must be provided next to toilets, drying rooms, changing areas and canteens.

� The basins must be large enough for people to wash their face, hands and forearms in.

� Where work is particularly dirty, then showers may be required.

� Where contamination from hazardous substances such as cement, land contamination, asbestos, lead,

raw sewage etc. is likely, the extent and nature of wash station facilities should be determined on the

basis of assessment. The assessment should be carried out only after consulting with relevant reference

material. This provides guidance as to the number and nature of wash stations including showers.

� They must have a supply of heated running water.

� Clean water can be provided from a tank only in the short term and in the absence of a mains supply.

� Soap and towels or dryers must be provided. The latter are preferable.

Storing Changing and Drying Clothes

� Every site must have provision for storing clothing not worn on site (e.g. jackets and shoes worn to

work).

� Locker cages are preferable.

� Facilities are also required for storing work clothing (e.g. Wellingtons, overalls and reflective jackets).

� Where there is a risk of work clothing contaminating everyday clothing, they must be stored separately.

� The facilities provided must allow wet clothing to be dried. (careless drying of clothes is a common

cause of fires on sites, so care should be taken to ensure the heat source is not a naked flame and

clothes are an adequate distance from the heater).

� Men and women must have separate changing facilities.

of 118

Rest and Food Preparation Facilities

� Every site and working place must have adequate facilities provided for taking breaks. They should

provide shelter from the weather and be adequately heated.

� The facilities should be provided with: tables and chairs, a kettle or urn for boiling water and provision

for preparing food e.g. a microwave oven or electric/gas cooker (LPG equipment is not encouraged and

special care is required if no alternative is available).

� Non-smokers must be able to use the facilities without discomfort, they must therefore be non-

smoking areas.

� There must be a supply of drinking water, which can be from bottles or tanks if no mains water is

available. The drinking water supply must be clearly marked and cups should be provided (except at a

drinking fountain).

� Equipment and materials must not be stored in rest areas.

� If pregnant women or nursing mothers are present on site, the facilities provided must be reviewed to

ensure they meet their needs.

Facilities for Transient Works

Provision of adequate welfare facilities can be difficult where work is of short duration e.g. emergency works,

utilities maintenance works etc. or when working over a continuous geographical area e.g. road works, pipe

laying contracts etc.

In this situation every effort must be made to provide a suitable portable installation at the site location, or

arrangements to return to the main base or satellite compound.

If such arrangements are impractical it is acceptable to make short-term use of private facilities such as cafes

and/or public toilets if permission is obtained preferably in writing before work starts.

If public toilets are used they must be close to the works, be open at times when work is in progress, be free of

cost to the workers and be suitable in terms of numbers and type as defined above

Offices etc

It is the duty of Directors and Contracts Managers to ensure that the similar and more numerous requirements

of the Construction Design & Management Regulations 2007 (CDM 2007) are complied with.

A member of staff should be nominated to make routine checks. The Safety Advisor will hold checklists and

may be co-opted to help.

Shared Facilities (on site)

The Contract Manager must establish what facilities, if any, are to be made available for use to subcontract

personnel. If it is agreed to provide facilities to sub-contractors, the Contract Manager must ensure that the

number and nature of facilities takes adequate regard of the number of subcontract personnel on site.

The Site Manager must ensure that Shared Welfare is available for our use. Consequently where Franki

Foundations UK Ltd are sub-contractors on a site and enter into a shared welfare agreement with the Principal

Contractor, Franki Foundations UK Ltd.’s Contract Manager must ensure they receive written confirmation of

the facilities agreed.

Electricity

The Contract Manager must ensure that site electric’s are installed, and maintained only by a competent

electrician and be at 110 volt feed or on an RCD circuit.

of 118

Inductions, Training, Toolbox Talks

A general Toolbox Talk on personal hygiene should be given as part of the induction process and included with

other training as the risks so determine.

Provision of Welfare Facilities

Where Franki Foundations UK Ltd are a nominated sub-contractor, welfare provisions must be provided by the

Client/Principal Contractor for our use. These must be of a minimum standard and will be dependant on the

nature of the work and the numbers of men on site.

Toilet. Within a welfare unit block, available in an existing building or of the chemical portable type.

Drying Room. Within a welfare unit block or available in an existing building.

Rest Area. Within a welfare unit block or available in an existing building.

Washing Facilities. Within a welfare unit block or available in an existing building.

Where the Client/Principal Contractor will not provide any of the above facilities, Franki Foundations UK Ltd

will supply and install these facilities and subsequently apply a cost to the Client/Principal Contractor. This will

be brought to the attention of the Client/Principal Contractor at Pre-Contract Stage.

Where Franki Foundations UK Ltd are acting as Principal Contractor welfare provisions will be provided by us.

These will be of a minimum standard dependant on the numbers of personnel on site, the duration of the

project and the nature of the works (access, occupied property etc.).

Types of Units

Jack Legged Units

Mobile Units

Sectional Units

Works of up to a maximum of 2 days alternative provisions can be used (local café, public toilets etc.) unless

the client gives us permission to use their facilities. This must be included into the Method Statement / Risk

Assessment.

3 Days and Over. Provisions to be implemented.

Open Site. We are not the Principal Contractor

� Mobile Unit & chemical toilet or Oasis Unit or a PODZ. Unit to include, table and chairs.

Or

� Sectional building and chemical toilet. Unit to include, table and chairs.

� Mobile unit or Oasis to have electric and water installed.

� Fresh water for drinking to be available.

� Provision of heated water (hot and cold water tap and basin) for washing.

� Provision of heating of food (microwave, oven).

Open Site. We are the Principal Contractor

� Mobile Unit & chemical toilet or Oasis Unit. Unit to include, table and chairs.

Or

� Sectional building and chemical toilet. Unit to include, table and chairs.

� Mobile unit or Oasis to have electric and water installed.




of 118

Domestic Site. House Vacated

� Use of house. Toilet in situ or chemical toilet.

� Room allocated for changing and rest breaks. Heater for room required (electric or gas).




� Lines or hooks for storing of clothing.

Domestic Site. House not vacated.

� Mobile Unit & chemical toilet or Sectional building (to include, table and chairs) and chemical toilet.




Domestic Site. Restricting the provision of welfare facilities

� Mobile Unit & chemical toilet positioned off site e.g. on road.

� Sectional building (to include, table and chairs) and chemical toilet positioned off site e.g. on road.


� Provision of heated water (hot and cold water tap basin) for washing.


NOTE: Welfare facilities are not for the storage of plant equipment or tools and items not connected to the

works.

Personnel that abuse/damage the facilities will be subsequently charged for the repair to any welfare units

or equipment.

Table 1: Number of toilets and washbasins for mixed use (or women only)

Number of people at work Number of toilets Number of washbasins

1-5 1 1

6-25 2 2

26-50 3 3

51-75 4 4

76-100 5 5

Table 2: Toilets used by men only

Number of men at work Number of toilets Number of urinals

1-15 1 1

16-30 2 1

31-45 2 2

46-60 3 2

61-75 3 3

76-90 4 3

91-100 4 4

of 118

Work Equipment

Introduction

The Provision and Use of Work Equipment Regulations 1998 (PUWER) apply to all types of tools, plant and

equipment used on site and within our offices, workshops etc.

The primary objective of the regulations is to ensure that work equipment provided is safe to use and is used

safely.

The requirements of PUWER do not stand-alone but integrate with duties contained in other legislation such

as The Management of Health and Safety at Work Regulations 1999 and The Lifting Operations and Lifting

Equipment Regulations 1998.

Responsibilities

The Contract Manager is responsible for monitoring and implementation of this procedure.

The Franki Foundations UK Ltd Directors with responsibility for health and safety are responsible for the

application of this procedure within office environments.

What is Work Equipment?

The scope of the regulations is very broad and applies to equipment as diverse as: Site dumper, Drilling rigs, air

compressor, cranes, ladder, lifting equipment, portable drill, circular saws, hammer, screwdriver, welding,

grinding and computer equipment.

Site Requirements

Equipment Selection

Ensure that before equipment is selected a risk assessment has been carried out which must take into account

the location of use, the purpose of use and who will use the equipment.

Equipment Integrity

Obtain from the equipment provider operating instructions, testing, maintenance and examination certificates,

schedules and other details as necessary.

User Selection

The employer must assess whether the intended user of the equipment is able and competent to use it and

has received the necessary training.

User Training

The user of the equipment must be competent. This should include being able to demonstrate knowledge of

the equipment, how to inspect it, how to resolve operational problems and how to make the equipment safe

in an emergency.

� Certification of training achievement may be available for the equipment; e.g. any person who uses an

abrasive wheel, mobile tower, cartridge tool or chainsaw must provide evidence of training. NOTE:

Franki Foundations UK Ltd as a policy will only use the CITB CPCS Accredited Training Providers on

mechanical plant.

of 118

Equipment Use

� How will the equipment in use affect the surrounding environment? e.g. dust, fumes, vibration etc.

Dangerous Parts of Equipment

A risk assessment will identify any dangerous parts of equipment of hazards associated with the equipment.

Guards, trip devices, the use of push sticks, training, supervision etc must protect dangerous parts.

Defective Equipment

Any defective equipment observed on site will be immediately taken out of commission recording the reason

why and then placed into a ‘Quarantine Area’. Either a Franki Foundations UK Ltd Manager or Supervisor will

inform the Procurement Department where a repair or replacement will be arranged.


The majority of work equipment on site is owned and operated by Franki Foundations UK Ltd. Contract

Managers should discuss the requirements of this procedure with our operatives and our sub-contractors prior

to them starting work on site to establish how they intend to comply with the requirements of PUWER.

If Franki Foundations UK Ltd hires equipment then the person hiring the equipment must agree with the Hire

Company who will carry out inspections, and when.

Equipment used for low risk activities will not require formal inspection, before each use the user will carry out

a visual check.

Equipment that is of higher risk will require a more formal inspection at specified intervals and equipment that

poses a significant risk e.g. dumpers, a competent person must draw up the inspection regime.

Recommended frequencies for the test / inspection of electrical installations and equipment.

Type of installation / equipment

Frequency

Permanent installation (e.g. office)

Every 5 years

Temporary installation (e.g. project office)

When installed, then annually thereafter

Portable equipment - office environment

Annually

Portable equipment - project environment

3 monthly

NOTE:

All defective equipment must be reported to Franki Foundations UK Ltd.’s Procurement Department.

of 118

Working at Height

Introduction

Falling from open and unprotected edges is the biggest single cause of fatal injury accidents in the construction

industry. The Working at Height Regulations 2005 specifies the action that must be taken to prevent falls.

These regulations have replaced the ‘2 metre rule’, being all potential falls from height must be risk assessed

and where there is a risk of personal injury, measures must be implemented to prevent falls.

Some of these being:

� Guard rails (including an intermediate rail).

� Guard rails and brick guards (or suitable material to prevent persons falling through).

� Soft landing material e.g. an air bag.

� Harnesses.

When carrying out a risk assessment relative to working at height the following must be observed:

A risk assessment is required for each particular situation e.g. a working platform 1.20m high may not appear

to require guard-rails and toe-boards, but if falling off the platform could expose a person to another hazard

such as protruding reinforcement starter bars or stacked material that could cause injury then clearly edge

protection/fall arrest equipment is required.

Responsibilities

The Contract Manager is responsible for implementation of this procedure and is also responsible for

monitoring compliance with this procedure.

Method Statements

Any work at height should be considered as a high-risk activity since nearly all falls result in serious injury or

death. Injury from falling materials is also a major hazard.

All work at height must be preceded by the submission of a risk assessment and safety method statement

clearly detailing how falls of persons or materials are to be prevented.

The Contract Manager must check and approve the method statement prior to start of the work.

Before working at height the following should be considered:

� Is there an alternative to working at height?

� Is there a safe means of access and egress from the workplace?

� Are the edges of the workplace properly guarded to prevent falls of persons or materials?

� Is the equipment to be used in good condition?

When working at height the following hierarchy should be considered:

� Can a working platform be used?

� If not, can safety nets be used?

� If not can fall arrest equipment be used e.g. harnesses?

of 118

Working Platforms

A working platform is defined as any surface from which a person is expected to carry out work. This can be a

scaffold, a mobile tower, steel gantry, a slab edge, a concrete beam etc.

Franki Foundations UK Ltd projects involve working at height during the following operations:

General access scaffolds

High-level beam work

In-situ concrete works

Tower scaffolds and other forms of temporary access.

Maintenance work

General Access Scaffolds

Scaffold Erection / Alteration

Scaffolders are constantly faced with a risk of falling when erecting or dismantling access scaffolds. Sub-

contractors used by Franki Foundations UK Ltd will be required to work in accordance with the guidance

produced by the National Access and Scaffolding Confederation, 'The Use of Fall Arrest Equipment Whilst

Erecting, Altering & Dismantling Scaffolding'.

The guidance provides clear information to scaffold contractors on prevention of falls by using a combination

of harnesses and the method of work adopted.

The Contract Manager will ensure only authorised persons erect / adapt any scaffold or part of a scaffold

e.g. guardrail or tie.

Any fill required, e.g. for 'soft spots' should be compacted or timber bearers positioned to span the soft ground.

When it is impractical to level the ground then the scaffold must be planned and designed by a competent

person and the enabling works undertaken to the established design.

Incomplete or Defective Scaffolds

To avoid the possibility of any person inadvertently gaining access to any part of a scaffold considered unsafe,

which includes working platforms and loading bays where boards or guardrails are missing, the following

precautions are to be adopted as standard practice on all Franki Foundations UK Ltd projects.

The Contract Manager will ensure:

� Any access ladder leading directly to the unsafe / incomplete part of the scaffold is removed.

� All access points to the unsafe / incomplete part of any working platform must have a physical barrier

across the platform to prevent entry.

� Prohibition Notices e.g. 'Scaffold incomplete – do not use' are prominently displayed on each barrier.

� Once the defects have been rectified the relevant barriers and notices are removed.

Tower Scaffolds and Other Forms of Temporary Access

Tower Scaffolds

Tower scaffolds are widely used and are involved in numerous accidents each year, these usually happen

because the tower is not properly erected or used. It is essential that people who erect/use tower scaffolds

have received training in the safe erection/use of the equipment.

When using the equipment the Contract Manager shall seek verification of training and ensure an erection

of 118

guide is supplied when the tower arrives on site for guidance during erection.

Maintenance Work

Maintenance work tends to be short duration high-risk work. It is essential that the risk of falling from height

is considered for maintenance workers and a safe method of working is implemented.

Maintenance workers are often in close contact with the public and when defining the safe method of working

protection of the public must be considered.


Where it is possible for a person to fall from a working platform, the platform and associated parts need to be

inspected by a competent person:

� Before first use.

� After substantial alteration.

� After any event likely to have affected stability, for example, following strong winds.

� At regular intervals not exceeding 7 days.

Reports of inspections are required when the working platform is first erected or substantially altered.

No reports of inspections are required following the inspection of a mobile tower scaffold, unless it remains in

place for more than 7 days.

All inspections of scaffolding, mobile towers must be recorded in a weekly register of in the old or new ‘F91’

weekly register book or other suitable recording document ‘Franki Foundations UK 15a’.

Training

Written confirmation is required from the sub-contractor to confirm that all of their employees have had

instruction on the method of work to be adopted.

of 118

Waste Management

Introduction

Construction sites inevitably produce a large amount of waste ranging from the common brick to more

dangerous substances. Any failure to manage this waste or control its disposal offsite can result in serious injury

or ill health to employees, members of the public or damage to the Environment.

Categories of Waste

Before placing an order with a carrier of waste (this includes our sub-contractors) checks should be carried out

to ensure that the carrier is registered (obtain a copy of the carriers licence or check with the Licensing

Authority). These being:

� The description of waste to be removed must be accurate, and must include information concerning

the nature and types of waste to be removed from the site, if you describe "waste" as "general builders

waste" then that is all it should contain.

� Segregation of waste on site will ensure controlled waste and special waste is not mixed resulting in

increased costs of disposal.

� Substances such as treated timber, cans containing toxic or flammable substances should be placed in

suitable containers and, when removed, entered on a separate Waste Transfer Note.

� When waste changes hands, a transfer note should be completed, in duplicate, and signed by both

parties.

� Where Franki Foundations UK Ltd arranges for the disposal of waste produced by our sub-contractors,

Franki Foundations UK Ltd must complete the transfer note.

Removal of Waste from Site

Controlled Waste

The most common way of removal is by builder’s skip, usually hired from a contractor.

Before allowing anyone to remove ‘controlled waste’ from site the following documentation must be checked,

copied and retained on site.

The person or company carrying the waste off site must be registered with the local Waste Regulatory Authority

and be able to produce a copy of the registration document.

Confirmations that the waste is being transferred to an authorised tip or transfer station.

Details of the waste material have been passed onto the carrier via a Waste Transfer Note with a covering

order.

Due to the long term and repetitive nature of controlled waste removal from a construction site, a single waste

transfer note is usually filed with the waste carrier when the order is placed and is valid for 12 months.

As the producer of the waste it is still our responsibility to ensure that the waste is transferred only to the

licensed tip detailed above.

This is done by retaining on site copies of the load transfer notes completed by the driver, signed by a

representative of Franki Foundations UK Ltd before leaving site and countersigned by the tip manager on

receipt of the load.

The transfer notes must be kept for two years.

of 118

Special Waste

Any person who produces special waste which is to be disposed of at a licensed tip must complete five copies

of a consignment note which is a pre-printed not available from the local Environment Agency Office, the

Environment Agency will make a charge on receipt of the Consignment Note.

The Environment Agency must by pre-notified of the transfer of waste at least 3 days prior to the transfer of

the special waste. Transfer notes must be kept for two years.

NOTE: A specialist contractor can only carry out Removal of Special Waste.

Preventing Pollution of Controlled Waters

It is an offence to allow a polluting substance (either deliberately or accidentally) to enter controlled water.

Activities on site with the potential to pollute:

� Fuel storage. All stores of fuel must be kept in a secure/ventilated location to prevent vandalism.

� Fuel storage must have a bund wall to prevent any escape of fuel leaking to the ground or a

watercourse and it must be clearly labelled.

� Concrete. Placing of concrete especially near to watercourses and drains needs to be controlled, a

designated wash out area is required on site.

� Waste water. Discharge of any effluent (other than domestic sewage) to a foul sewer requires the

permission of the local sewage undertaker.

Vehicles must not be allowed to wash down on the road because it will cause silting up of the surface water

drainage.

The law requires that when pollution of controlled water occurs it is notified immediately to the Environment

Agency. At the same time the Franki Foundations UK Ltd Directors and Safety Advisor must be informed.

As mentioned in the Environment Section of this manual, Franki Foundations UK Ltd are striving to achieve

ISO 14001. This will incorporate our duties with regard to waste on site and the management of waste.

of 118

Young Persons

General Statement

Franki Foundations UK Ltd is aware of the additional risks that may follow as a consequence of the employment

of young persons (who are under the age of 18 years old) and will take all measures necessary to minimise

those risks so far as is reasonably practicable. The company will assess and document the additional risks and

measures provided to ensure the health and safety of young persons.

The company is aware of the statutory restrictions imposed upon work undertaken by young persons and will

comply with these restrictions. Young persons will be given the raised level of information, instruction, training

and supervision required to enable them to work safely.

Employees' concerns regarding young persons in the workplace should be addressed to a responsible person

(a Supervisor or Manager), and measures then be taken to investigate the circumstances and provide a

solution.

Young persons may be exposed to additional risks at work due to their lack of knowledge, experience and

possible immaturity. The following procedures should be implemented to ensure their safety.

Risk assessments undertaken on any process or procedure when performed by experienced adults should be

reassessed in the light of lack of experience of the young person.

Additional training, instruction and supervision should be provided until the young person has demonstrated a

satisfactory degree of competence.

Careful attention should be given to any restrictions placed on the type of work, which may be undertaken.

Arrangements for Ensuring the Health and Safety of Young Workers

All reasonable steps will be taken by the company to secure the health and safety of young persons placed with

the company on work experience programmes.

The Young Persons Risk Assessment (contained in the Management Manual) will be completed for all persons

under the age of 18 years old.

There will be thorough preparation before pupils/students arrive, enabling a risk assessment to be undertaken

of any hazards to which they may be exposed.

On arrival at the Company's premises a thorough induction will be undertaken, not only to provide an

introduction to work experience and the world of work, but to explain any health and safety rules, regulations

and precautions that must be taken.

Young Persons on Placement (from college, school, etc).

The company will ensure that:

� Pupils are fully briefed.

� Staff at all levels, who will be involved in the exercise, know exactly what their responsibilities are and

have clear details as to the extent of work, which may be undertaken.

� PPE is issued and worn whilst on site.

The company will identify the activities in which the pupils/students are to be engaged and ensure that all risks

are controlled and a safe system of work is implemented.

of 118

The company will also determine whether it will be necessary to impose any limitations or special arrangements

on medical grounds (e.g. where a student suffers from asthma, defective colour vision or hearing impairment,

etc).

Training and Supervision

The company recognises that training, coupled with proper supervision, is particularly important for young

persons because of their relative immaturity and unfamiliarity with the working environment.

The company will ensure that an assessment is made of the individual's ability prior to training and that training

is provided to bring that individual up to an appropriate level of competence.

Record Keeping

In addition to the normal health and safety records which should be kept relating to particular work activities,

the following should be kept with regard to young persons.

Risk assessment of all hazardous procedures or processes carried out under Regulation 3 of the Management

of Health at Work Regulations 1999 detailing actions taken as a result of the assessment, with particular

reference to those measures for young persons additional to those which would be required for experienced

workers.

Notification of the appropriate enforcement authority of the employment or transference of any young person,

as required by the Employment Medical Advisory Service Act 1972.

Training and information given to the young person with a record of attainment of a satisfactory degree of

competence.

Safe System of Work

In addition to the specific training they will need to carry out their assigned work tasks, young persons need to

be aware of the following general rules for safeguarding their safety and the safety of others.

� Games and practical jokes are not appropriate in the workplace. Potentially serious injuries could result

from such conduct.

� Work areas and gangways need to be kept tidy. Do not leave things where people could trip or bump

into them.

� Good hygiene, and the use of barrier creams where appropriate, are needed to prevent risks to health

and safety from dangerous articles and substances in the workplace.

� If protective equipment and clothing is issued, this needs to be used and kept in a good condition.

� Running in the workplace can be dangerous and should therefore be prohibited. Safe routes must

always be used.

� Lifting and carrying should be carried out correctly and supervisors should arrange training.

� The safe use of ladders requires training. Ladders should be checked before use and roofs should not

be walked on without adequate precautions.

� Compressed air is used for approved purposes only. It should not be used for cleaning machines,

benches or clothing.

� Electricity is very dangerous and should only be used according to instruction.

� Machines must not be used unless training has been given, including the uses of safety guards, etc.

� Hazard warning signs for harmful substances need to be recognised and the instruction of the

supervisor followed.

� Be aware of emergency and first aid arrangements.