wage type reporter

8/9/2019 Wage Type Reporter

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Wage Type ReporterWage Type Reporter

Using an example of Comparing TotalOther Pay by Employee between past

and current payroll cycles


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Purpose of this Job AidPurpose of this Job Aid To become familiar with the Wage Type

Reporter To specifically identify employees whose

pay has significantly changed andtherefore requires further investigation.


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The Wage Type ReporterThe Wage Type Reporter Can provide you data on many kinds of wage

types including how many hours of shift premiumare paid out, sick leave taken, or to see howmany people participate in a specific benefit

program to name a few. Can be set up to run automatically in the

background.

Can save a particular format variant that willmake it easier in the future to run a similar

report.


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As with all ERP ReportsAs with all ERP Reports Identify the type of data you want to retrieve.

Identify who you want to review. Identify the time period for the data to be

retrieved.

Determine how you want the data to bepresented.

Save the data. If you plan on using this report multiple times,

consider saving it as a Variant.


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RecommendationsRecommendations Familiarize yourself with the various Wage Types that

present during a payroll cycle. You can print off that listvia the BEACON Help links. Information on how to dothis is located at the end of this Job Aid.

A note about Wage Types. Those with an / are

summative wage types. (Ex. /101 is Total GrossAmount.)

They are a summary of many wage types. They will not

show all the Wage Types that are behind the scenes.To see those Wage Types, you would have to list themindividually.


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The Transaction Code for the Wage Type Reporter is:PC00_M99_CWTR - Wage type reporter. Enter that code

in SAP Easy Access


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Step one is to set up thereport. In this case, we willuse a Variant for MonthlyTotal Other Pay by Employee


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You will need to remove yourpersonnel number and clickon the Execute icon so thatthe list of Variants will appear.


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ZPROD- Variants are variants set

up by BEACON. In this case, wewill choose Total Other Pay byEmployee Variant.

Note: There are other ZProd

Variants for other Wage Typesincluding Temporary Employees.

Highlight it and then click on theGreen Check.


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Tip for importing dataTip for importing data Using Excel spreadsheet data, you can

copy lists of org units, positions, employeepersonnel numbers.

That data is available from any number ofBI Reports.


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Enter the Selection criteria you want. In this example,we entered one personnel number.

You can also enter for the entire organization thePersonnel Subareas, click on the Org Structure and

identify specific organizational units, or go into Furtherselections and pull in Job classes, positions, etc.


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IF you wanted to see more than one employeesinformation, you would click on the multiple selectionfield

You can also enter for the entire organization the

Personnel Subareas, click on the Org Structure andidentify specific organizational units, or go into Furtherselections and pull in Job classes, positions, etc.


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After copying the data from Excel, you would makesure your cursor is within the single value block andclick on the Upload from clipboard icon.

Click on the Execute/Copy command when you arefinished.

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If you wish to identify employees within Org Structure,click on the Org Structure icon, you can click the nodes(down and sidways arrows) to populate specific

Organizational Units or entire groups.

To populate all org units under a specific branch, youwould click on the leading org unit and click on thegreen subtree icon.


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To show you what happens, If you had actually clickedon the node for HHS SO Finance and Business so thatall the subordinate Org Units became visible, youwould see that they all are checked.

Once you have all the Org Units you wish to reviewchecked, click on the Green Copy icon.


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Note the Org Structure iconhas turned from pink togreen.

This will happen if you dothe same thing forpopulating multiple valuesin any of the Selectioncriteria.


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You will enter the time periods to compareand click on the Payroll Comparison Checkbox.

You will enter the amounts to trigger the system to report only those results. Inthis example, we wanted only those employees who have a $500 difference in

pay from this pay period to the previous one. It is very important to pick anamount that would trigger you to investigate further.

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As you become more familiar with the WageType Reporter, you can identify specificamounts to include-or exclude.

First, you click on the multiple selection icon atthe end.


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In this example, we only want SAP to report to

us only those employees who have adifference in pay that is greater than $500(either an increase or decrease in paycompared against the first payroll period.)

Click on the green copy icon when you aredone.


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To find the relevant WageTypes for our payroll

cycles, you will first clickon the match code.

Likewise, as you become more familiar with

the Wage Type Reporter, you can identifyspecific wage types to include-or exclude.

First, you click on the multiple selection icon atthe end.


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Next you will need tochange the CountryGrouping to 10 (USA) andthen change theMaximum No. of Hits from500 to 5000. (There areover 2800 actual Wage

Type variables.)

Click the Green Check icon.


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All the Wage Types that

the State of NorthCarolina uses are nowavailable.

You can save them in

your Favorites list and/orprint them out.


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If you have clicked on the Multiple Selection icon at the end of theWage Types, you will come to this screen.

Here, you can identify specific wage types to include or when youclick on the Exclude Single Values tab, you can pull out wagetypes that you do not want the system to include in your report.

In our example, we used Gross Salary which can be skewed by

the inclusion of a Longevity Payment (Wage Type 1220.) If we didnot want the system to report it, we would enter that Wage Typehere or you can simply delete it from Select Single Values.

Click on the Copy function when you are ready to return to the

Main Screen.


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Click on the Execute icon when you are ready to runthe report for individuals or small org units.

For larger groups of data, you should go to Program

and run the Report in the background per the BusinessProcess Procedure (BPP). The link is at the end of thisJob Aid.


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The difference between executing a report nowThe difference between executing a report nowversus in the backgroundversus in the background

Executing a Report now You can add in fields

repeatedly.

You have moreoptions for the layoutand format

In the Background You can run larger

reports that wont time

out. You will not have a

time out on thesystem.


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Now that we have set up the data, we need to make adetermination of how we want the data to present itself.Here is where we tell the system to format our data; in

the Object Selection and the Layout Variants.


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In Object Selection, you can choose which variablesyou wish to be displayed. You will highlight the itemsfrom Available Objects on the left and use the arrows tomove them over to the Objects Selected on the right.

Click on the Green Copy to continue


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Layout Variants display only the data you have askedthe system to display. When you click on the OutputSelection, you will have these choices. Keep in mindthat these Variants ONLY WORK when you ALSO haveincluded the appropriate Selections from ObjectSelection!


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We have identified what we want to see and how we want to see it.

(Please note, this report was run in real time and not in thebackground. You would not have this functionality with a report run inthe background.)

Once we run the report, we may want the system to show us a

calculation of that data; especially if we are doing a comparisonbetween two points in time.

The data will not populate until we add the formulas for the system tocalculate and the layout for the data to be presented.


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You will need to move these hidden fieldsover to Column content by highlighting each

one and clicking on the arrow key.

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Click the Green Check/Copy button when

you are done.


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Moving the slide bar at the bottom of the page to the farright, you can see that the current amount of $3,600.64is compared to the previous amount of $3,906.07 to

yield a difference of $305.23


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Depending upon your needs, it may be useful tounderstand the difference between In View and ForView.

In View means ALL payroll results that will show in the

payroll date range you have identified. It can includetime not accounted for in previous payrolls that youhave just entered, retro time evaluations because ofposition setting changes, etc. In this example it caninclude all results UP TO April, 2011.

For View means ONLY those results that show for thedesignated period of time; in this example only thoseresults for April, 2011.


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The data is downloadable to an Excel Spreadsheet.


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Click on the radio buttonfor Spreadsheet and thenthe Green Check


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Use the match code at the end to changethe location where you want the file to besaved otherwise it will save it directly on the

computer!

Name the file.

Click on Generate and the file will be saved

to the desired location.

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RecommendationsRecommendations Run a basic report using a variant (Total base pay or

total other pay by employee) on one employee so that

you can see all of the wage types that are active. Thiswill give you a starting point on which wage types youwant to add to your favorites.

It will also help you see which Variants already createdcan help you answer questions. Zprod Variants arecreated by BEST Shared Services and would be good to

use as a first step. Identify the type of information you want to retrieve.


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Useful LinksUseful Links Run a report in the background

http://help.mybeacon.nc.gov/beaconhelp/General_Informati

on/Quick%20References/r_Run%20a%20Report%20in%20Background.htm#TopOfPage

BEACON Payroll folder

http://help.mybeacon.nc.gov/beaconhelp/TOC11.html

wage type reporter

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