vpp passport · the purpose of the vpp passport the purpose of the voluntary protection program’s...
TRANSCRIPT
What is VPP? OSHA Voluntary Protection Programs
(VPP) is a participatory process that aims at changing
our culture from a reactive mindset to one that is
proactive and predictive in order to reduce mishaps
and preserve our limited resources, both personnel
and property.
VPP Supporting Elements: VPP is a tool to which
promotes continuous improvement within our safety
culture. It’s not an inspection, nor is it a program; it is a
system by which we manage all aspects of safety and
health. There are four main elements to this process:
Management and Employee Involvement,
Worksite Analysis, Hazard Prevention and Control,
and Safety and Health Training. You play a role in
each! Our goal is to reach an end state where these
four elements are in place for each and every square
foot occupied by MCAS Beaufort personnel.
VPP Themes: In order to achieve VPP recertification,
both individuals and/or small groups of individuals
should continuously identify areas within their work
sections for improvement, fostering VPP participation
and ownership of the program. Other ongoing themes
throughout this process will be management
accountability for worker safety and health, continual
identification and elimination of hazards, and active
involvement of employees in the protection of their
own safety and health.
The Purpose of the VPP Passport
The purpose of the Voluntary Protection
Program’s (VPP) Passport is to increase your
awareness of VPP and prepare you for the
Occupational Safety and Health Administration
(OSHA) On-Site re-evaluation. Completion of
these Action Items contained in this Passport will
assist in supporting the overall goal of Marine
Corps Air Station, Beaufort and the VPP:
“Excellence in Safety”
Commanding Officer’s Guidance
“Our efforts must be focused on the establishment of a culture, which by design will
promote shared ownership of safety responsibilities by all, instead of forced
accountability by a few.”
This Passport belongs to:
Name:
Division:
Work Phone:
Date Opened:
1
Table of Contents Page #
1. VPP Passport Instructions 2
2. VPP Overview 3
3. Elements of VPP 4
4. What We Believe 5
5. Action Items 8
6. FAQs for Employees 12
7. Risk Management 15
8. FAQs for Supervisors 20
9. FAQs for Directors and Executives 26
10. CO’s Safety Policy 31
11. Employee Rights and Responsibilities 32
2
VPP Passport Instructions
1. All MCAS Beaufort Marines, Sailors and Civilian-
Marines will participate in the VPP Passport. Contractor
employees are highly encouraged to participate.
2. The VPP Passport will be administered by your
supervisor.
3. This passport contains action items that you will
complete. Once you are done with an action item,
sign and date the item and have your supervisor verify
completion with their signature and date.
4. Supervisors should assign the VPP Passport as a
Duty/ Task in Enterprise Safety Applications
Management System (ESAMS) for all their employees
and track the completion for their records.
5. This passport also contains questions which are
frequently asked by the VPP assessment team. You
should become familiar with these questions and the
answers that you would provide during the On-Site re-
assessment. You may also refer to this passport during
the Employee Interview Process, so keep it with you.
VPP Voluntary Protection Programs
An OSHA Cooperative Program
3
VPP Overview
VPP was established by OSHA in 1982 to recognize superior performance in occupational safety and health.
OSHA’s VPP is a continuing partnership between all employees, their
bargaining units and management, all working together to promote
and continuously improve upon worker and work site safety. This level
of involvement is a critical component to any robust and/or
comprehensive safety program.
VPP is a collection of industry-wide best practices, which when
implemented have proven to reduce injury and illness rates. As of
July 2018, there are only four VPP Star Sites within the Marine
Corps, with MCAS Beaufort being the only operational installation to
have achieved VPP Star status.
MCAS Beaufort recognizes OSHA’s VPP as a premier Occupational
Safety and Health Management System (SOHMS), which is proven to
continuously improve upon the safety culture of the installation. As an
operational (combat) aviation installation, we did not implement VPP
solely for Star recognition; we already had an excellent Safety and
Health Program. We voluntarily subject ourselves to the rigorous of the
VPP process as an unremitting commitment towards achieving zero
preventable mishaps. As an aviation installation, we want the absolute
best safety and health management system available to protect our
workforce and to set the example for our tenants. We are continuously
seeking to develop and implement new processes that effectively
identify, assess, prevent, and control hazards, so that injuries and
illnesses to employees are prevented. As such Team MCAS Beaufort is
confident we will be prepared to undergo the OSHA On-Site Re-
Assessment review for VPP Star status.
4
1. Management, Leadership, and Employee Involvement.
This element includes proactive efforts to establish a culture in
which all employees, from top management to non-supervisory
workers, understand the value we place on safety and health,
understand and embrace their personal responsibilities for
working safely, and are afforded meaningful opportunities to be
involved in safety and health activities and improvement
initiatives.
2. Worksite Analysis. This element involves regular,
recurring, and multifaceted efforts to examine safety and
health-related conditions and occurrences, with the overall
objectives of identifying noncompliant safety and health
conditions, conditions that pose potential hazards/risks to
personnel and property, and the causes of such conditions.
3. Hazard Prevention and Control. The Hazard Prevention
and Control Element involves efforts to eliminate hazards or
to control hazards that cannot be eliminated in order to reduce
risks.
4. Safety and Health Training. This element ensures that the
workforce is equipped with the knowledge needed to effectively
carry out safety responsibilities.
5
What We Believe
1. Safety is an ethical and moral responsibility. It is everyone’s
responsibility to do what is necessary to protect employees from
death, injury, and illness in the workplace. Everyone is responsible
for Safety; it is about culture, it is about ownership, and it is about
accountability.
2. All mishaps are preventable. This fundamental belief that all
mishaps are preventable is a catalyst that encourages us to prevent
injuries. Accepting mishaps as “just accidents,” or the “cost of doing
business” with no ability to prevent them, is simply not acceptable.
3. Safety is a cultural mindset and a prerequisite to everything we do.
The combined commitment and participation of the entire
organization is necessary to create and maintain an effective safety
culture. Safety must be considered for every task, both on and
off-duty, and will be executed with the proper level of risk
management at all times.
4. Supervisors are responsible to lead the safety effort with
consistency and persistence, establish safety goals, demand
accountability for safety performance, and provide the resources
necessary for a safe workplace. The Safety Staff exists to
coordinate policies and processes, provide program oversight, and
act as advisors.
5. Employees are responsible to act safely, respond to unsafe
conditions, and to execute the policies and procedures established by
leadership.
6. Everyone deserves training in order to work safely. Awareness of
safety does not come naturally; therefore, we all need to be trained
to work safely. Effective, job-specific training with associated hazard
awareness and mitigation is essential for employees to be a
productive part of the safety culture.
6
7. Safety is a condition of employment. The MCAS Beaufort
leadership will exhaust every reasonable means to lead, motivate,
and train employees to maintain a safe workplace. In the event an
employee refuses to take actions required to work safely, leaders will
utilize a system of progressive discipline.
8. Management is to provide encouragement and recognition
for safe performance. Supervisors are to give positive
encouragement to employees observed working safely.
Supervisors must solicit and encourage employees’ solutions
to improve workplace safety. Recognizing safe work practices
is as important as identifying deficient performance and
cannot be overlooked.
9. Safety programs in our divisions are site-specific with recurring
audits of the workplace and measures for prompt corrective action.
The goal is to identify and abate hazards that contribute to employee
injuries and/or property damage. Recurring internal and external
audits that include hazard analyses, comprehensive inspections, and
aggressive investigations of mishaps help identify potential workplace
hazards.
10. The proactive approach in Safety creates a competitive
advantage. Reducing workplace injuries and illnesses results
in less pain and suffering for the employees and their families,
reduces the costs of Workers’ Compensation, medical expenses,
and litigation. Marine Corps Air Station, Beaufort management
solicit employees for ideas to improve the culture of safety.
Safety is included as an agenda item in every production and
scheduled meeting to facilitate a direct line of communication
between employees and management and is supported at all levels
of leadership.
7
For additional information on
VPP:
OSHA VPP website
https://www.osha.gov/dcsp/vpp/index.html
DOD Safety Management Center of Excellence (SMCX)
https://smscx.org/
8
Action Items
1) With your supervisor, conduct an inspection of your
work area to learn how to identify hazards. If a
hazard is identified, correct it, or submit a work
request to have it fixed. Commit with your co-workers
to perform a similar inspection daily.
Employee Sign/Date:
Supervisor Sign/Date:
2) Accompany your supervisor during a monthly formal inspection
to learn how to recognize and abate fire hazards, chemical hazards,
electrical hazards, etc...
Employee Sign/Date:
Supervisor Sign/Date:
3) Complete the OSHA 10-hr General
Industry/Construction Standards training
provided by the Installation Safety Office.
Employee Sign/Date:
Supervisor Sign/Date:
4) Accompany your supervisor during a weekly formal inspection to
learn how to recognize and abate slip, trip and fall hazards.
Employee Sign/Date:
Supervisor Sign/Date:
9
__
Explain to your Supervisor your rights and rights a n d responsibilities as listed on the DoD Safety and Occupational Health Protection Program Form (DD Form 2272) or on the OSHA “It’s the LAW” poster on your work area safety bulletin board. (Your Rights and Responsibilities are found on Page 32 of this passport.)
5) Complete a slips, trips, and falls course provided by your Unit
Safety Officer or the Navy Fall Protection (Slips, Trips, and Falls)
Awareness training in ESAMS (Course #1259).
Employee Sign/Date:
Supervisor Sign/Date:
6) Successfully complete the DoD VPP CX Voluntary Protection
Program Introduction (Course #2281) Training in Enterprise Safety
Applications Management System (ESAMS).
Employee Sign/Date:
Supervisor Sign/Date:
DE P A R T M E NT OF DE FE NS E SAFETY AND O C C UP A TI O NA L HEALTH P R O TE C TI O N PROGRAM
The O ccupational S afety and Heal th A ct o f 1970, E xe cutive O rder 12196 and 29 CFR 19 60
requi re the heads of Federa l agencies to e stabl ish program s to prote ct the i r personnel f rom job
safety and occupational heal th hazards.
1 . The Departm ent o f Defen se (DoD ) de signated agenc y safet y and oc cupational heal th officia l is the
A ssistant S ecretar y of Defense (Fo rce M anagem ent and P ersonnel ).
2 . The Head qu arters , Un ited States M arin e Co rp s designated safety and occupational heal th officia l is:
( D o D C o m p o n e n t )
Assis tan t C omm and an t o f th e M arin e C o rp s , 2 Navy Ann ex, W ash ing to n , DC 203 80 -17 75 .
( T itl e ) ( A d d r es s )
3 . The M arin e Co rp s L og is tics B ase, Alb an y GA safety and occupational heal th designee is:
( N a m e o f I n s t a ll a ti o n / Fa c ili t y )
M errill E . Dick in son , J r. ,
( N a m e )
In s tallatio n Safety M an ag er .
( T itl e )
4 . The safety po int o f conta ct is:
( N a m e o f I n s t all a ti o n / Fa c il it y )
on the DoD Safety and Occupational
( N a m e )
, .
( Tel e p h o n e N u m b e r )
5 . The M arin e C o rp s Lo g is tics B ase, Alb any GA occupational heal th po int o f contac t is:
( N a m e o f I n s t a ll a ti o n / Fa c ili t y )
In du s trial Hyg ien is t
( N a m e )
, 6 3 9 -7 8 4 6 .
( Tel e p h o n e N u m b e r )
M arin e Co rp s L og is tics B ase, Alb any , Geo rg ia
( N a m e o f I n s t a ll a ti o n / Fa c ili t y )
H A S TH E R E S P O N S I B I L I TY TO:
1 . C O M P L Y wit h t h e a p p li c a bl e O c c u p a ti o n al S af e t y a n d H e a lt h 6 . P O S T N O TI C E S o f u n s a f e o r u n h e a l t hf u l w o r k i n g c o n d i ti o n s
A d m i ni s tr a ti o n ( O S H A ) / D o D/ D o D C o m p o n e n t s a f e t y a n d
o c c u p a ti o n a l h e al t h st a n d a r d s .
f o u n d d u r i n g i n s p e c ti o n s .
7 . A S S U RE P R O M P T A BA TE M E N T o f h az a r d o u s c o n d it i o n s.
2 . SE T UP P RO CE D UR ES f o r s u b m i tti n g a n d r e s p o n d i n g t o W o r k e r s e x p o s e d t o t h e c o n d it i o n s s h a ll b e i n f o r m e d o f t h e e m p l o y e e r e p o r ts o f u n s af e a n d u n h e a l t hf u l w o r ki n g c o n d it i o n s.
a b a t e m e n t p l a n . I m m i n e n t d a n g e r c o r r e c ti o n s m u s t b e m a d e
3 . A C Q U I R E , M A I N TA I N , A N D R EQ UI RE t h e u s e o f a p p r o v e d i m m e d i a t e l y.
p e r s o n a l p r o t e cti v e e q u i p m e n t a n d s af e t y e q u i p m e n t .
8 . SE T UP A M A N A G E M E N T I N FO R M A TI O N S Y S TE M t o k e e p
4 . I N SP E C T A L L W O R K P L AC E S w it h p a r t ic i p a ti o n b y c i vili a n r e c o r d s o f o cc u p a t i o n a l a c c i d e n t s, i n j u ri e s , ill n e s s e s a n d t h e ir
e m p l o y e e r e p r e s e n t a ti v e s t o i d e n tif y p o t e n ti al h a z a r d s .
5. ES TA BL IS H P R O CE D U RE S t o a s s u r e t h a t n o w o r k e r i s s u b j e ct
c a u s e s; a n d t o p o s t a n n u a l s u m m a r i e s o f i n j u ri e s a n d ill n e s s e s f o r a
m i n i m u m o f 3 0 d a y s a t e a c h i n s t al l a ti o n / f a cil it y .
t o r e st r ai n t , i nt e r f e r e n c e, c o e rc i o n, di s cr i m i n ati o n , o r r e p ri s al f or 9 . C O N D U C T S A FE TY A N D O C C U P A TI O N A L HE A L TH TR AI N I N G
e x e r ci si n g hi s / h e r ri g h ts u n d e r t h e D o D s a f e ty a n d o c c u p at i o n al f o r m a n a g e m e n t , s u p e r v is o r s , w o r k e r s a n d w o r k e r r e p r e s e n t a ti v e s.
h e a lt h p r o g r a m .
D O D P E R S O N N E L H A V E TH E R E S P O N S I B I L I TY TO:
1 . C O M P L Y wi t h al l a p pli c a b l e O S H A / D o D/ D o D C o m p o n e n t s a f e ty 3. U S E p e r s o n al p r ot e c ti v e e q u i p m e n t a n d s a f et y e q ui p m e n t
a n d o c c u p at i o n al h e al t h st a n d a r d s
2 . C O M P L Y wi th M arin e C o rp s Lo gis tics B ase, Alb an y GA
p r o v i d e d b y y o u r i n st a ll a ti o n / f a c ili t y .
( N a m e o f I n s t a ll a ti o n / Fa c i lit y ) 4 . R EP O R T h a z a r d o u s c o n d i ti o n s , i n j u ri e s , ill n e s s e s , o r o t h e r
p o li ci e s a n d di r e c ti v e s r el a ti v e t o t h e s a f et y a n d o c c u p a ti o n a l h e a l t h m i s h a p s p r o m p t ly t o y o u r s u p e r v is o r o r t o t h e s af e t y o r
p r o g r a m . o c c u p a t i o n a l h e a l t h p o i n t o f c o n t a c t f o r y o u r i n st a ll a ti o n / f a c ili t y .
D O D P E R S O N N E L A N D C I V I L I A N E M P L O Y E E R E P R E S E N TA T I V E S H A V E TH E R I G H T TO:
1 . HA V E A C C E SS t o a p p li c a bl e O S H A/ D o D / D o D C o m p o n e n t 3. ( C o n ti n u e d ) f o r y o u r D o D c o m p o n e n t , t h e s af e t y a n d
st a n d a r d s , i n s t a ll a ti o n /f a c ili t y i n j u ry a n d ill n e s s s t a ti st i cs , a n d s a f et y o c c u p a ti o n a l d e si g n e e f o r D o D , a n d t h e S e c r e t a r y o f L a b o r .
a n d o c c u p at i o n al h e al t h p r o g r a m p r o c e d u r e s . H o w e v e r , t h e S e c r e t a ry o f L a b o r e n c o u r a g e s p e r s o n n e l t o u s e
D o D p r o c e d u r e s f o r r e p o r ti n g h a z ar d o u s c o n di ti o n s a s t h e m o s t
2 . C O M M E N T o n al t e r n a t e st a n d a r d s p r o p o s e d b y D o D / D o D e x p e di ti o u s m e a n s t o a c hi e v e a b a t e m e n t . Th e h a z a r d r e p o r t f o r m
C o m p o n e n t . p r o v i d e d b y y o u r i n st a ll a ti o n / f a c ili t y s h o u l d b e u s e d f o r t h i s
3. R EP O R T A N D R E QU ES T IN SP E C TI O N S O F U N SA FE A N D p u r p o s e. A n o n y m i ty , w h e n r e q u e s t e d, i s a s s u r e d .
U N HE A L TH FU L W O R KI N G C O N DI T I O N S t o a p p r o p ri a t e o f fi ci a l s
w h o i n cl u d e , i n or d e r o f p r e f er e n c e , t h e i m m e d i a t e s u p e r vi s o r, t h e 4 . PA R T I CI P A TE i n t h e i n s t all a ti o n / f a cil it y s a f e t y a n d o c c u p a ti o n a l
s a f e ty o r o c c u p a t i o n a l h e a lt h p o i n t o f c o n t a ct , t h e s a f e t y a n d h e a lt h p r o g r a m . C i vili a n w o r k e r s s h a ll b e a u t h o r i z e d o ff i ci al t i m e
o c c u p a ti o n a l d e si g n e e f o r y o u r i n s t all a ti o n / f a cil it y , t h e i n s t all a ti o n / t o p a rt i ci p a t e i n t h e a c ti vi ti e s p r o vi d e d b y t h e D o D s a f et y a n d
f a cili t y c o m m a n d e r , t h e s a f e t y a n d o c c u p a ti o n a l h e a lt h d e s i g n e e o c c u p a ti o n a l h e al t h p r o g r a m .
O TH E R I N F O R M A TI O N :
1 . W h e n t h e s a f et y o r o c c u p a t i o n al h e a l t h p oi n t o f c o n t a c t f o r 2 . ( C o n ti n u e d ) i n a c c o r d a n c e w it h a p p li c a bl e a p p e a l p r o c e d u r e s ,
y o u r i n s t a ll a ti o n / f a cili t y i s n o tif i e d b y a w o r k e r o f a h a z a r d o u s o r a d m i n is t r at i v e o r n e g o t i at e d g ri e v a n c e p r oc e d u r e s .
w o r k si t e c o n d i ti o n , h e / s h e wil l e n s u r e a n i n s p e c ti o n o f t h e w o r k s i t e
a n d h e / s h e wil l r e p o r t t h e r e s u l t s o f t h e i n s p e c ti o n i n w ri ti n g t o t h e 3 . Fo r f u r t h e r i n f o r m a t i o n a b o u t t h e i n s t a ll a ti o n /f a c ili t y s af e t y a n d
w o r k e r m a k i n g t h e r e p o r t . o c c u p a ti o n a l h e a lt h p r o g r a m , p r o c e d u r e s , s t a n d a r d s , c o m m i tt e e s ,
Fe d e r a l l a w s , o r o t h e r r el a t e d m a t t e r s , c o n t a ct t h e s a f e t y o r
o c c u p a ti o n a l h e al t h p oi n t o f c o n t a c t f o r y o u r i n st a ll a ti o n /f a c ili t y a s
2 . I n s p e c t o r G e n e r a l c h a n n el s m a y b e u s e d t o i n v e s ti g a t e n o t e d o n t hi s p o s t e r .
c o m p l ai n t s f r o m e it h e r D o D ci vi li a n o r m il it a r y p e r s o n n e l c o n c e r n i n g
al l e g e d a ct s o f di s c ri m i n a ti o n o r r e p ri s al d u e t o p a rt ic i p a ti o n i n 4. H o w w ell y o u c a r r y o u t y o u r s af e t y a n d o c c u p a ti o n a l h e al t h
s a f et y a n d o c c u p a ti o n a l h e a l t h a cti v iti e s . Fo r D o D c i vili a n re s p o n s i bil iti e s wi ll b e a n i m p o r t a n t f a ct o r i n t h e s u c c e s s o f t h e
p e r s o n n e l, all e g a t i o n s o f r e p r is a l m a y a l s o b e i ni ti a t e d b y t h e m p r o g r a m .
DD FORM 2272, NOV 2000 P RE VI O U S E D I TI O N M A Y BE U SE D . R eset
Employee Sign/Date:
Supervisor Sign/Date:
8) Develop and present a safety topic at a division, shop or office
safety meeting.
Employee Sign/Date:
Supervisor Sign/Date:
10
9) List and discuss with your supervisor three ways you are actively
involved in the Command Safety and Health Program.
1.
2.
3.
Employee Sign/Date:
Supervisor Sign/Date:
10) Discuss with your supervisor the information provided in your
division’s Industrial Hygiene Survey and how you can obtain a copy.
Employee Sign/Date:
Supervisor Sign/Date:
11) With your supervisor create/reuse your a
Job Hazard Analysis within your work area.
(The JHA/RM process is located on page 34 of
this passport.)
This will be an indicator that you understand the
JHA process from start to finish.
Employee Sign/Date:
Supervisor Sign/Date:
12) Discuss Unsafe/Unhealthful Work Conditions and Near Miss-
Reporting using the NAVMC Form 11401 or ESAMS with your
supervisor.
Employee Sign/Date:
Supervisor Sign/Date:
11
13) Review and discuss the Emergency Action Plan developed for
your work area with your co-workers and your supervisor.
Employee Sign/Date:
Supervisor Sign/Date:
14) Read and become familiar with the MCAS Beaufort CO’s Safety
Policy and the Command Safety Program Goals; discuss this with
your supervisor about how you can help the Command achieve
these goals. (CO’s Safety Policy and Goals are located on pages 31
and 32 of this passport)
Employee Sign/Date:
Supervisor Sign/Date:
12
VPP FAQs for Employees
A. How long have you worked here?
• I have worked at MCAS Beaufort for years.
B. Tell me about your job. What do you do during a typical day?
• I work in an office. I work on a computer, shred paper, use a copy
machine, the phone and other office equipment.
• I work in a warehouse. I load and unload material from trucks with
a forklift, inventory and store stock, etc.
•
•
C. What are the safety and health hazards of your job?
• Hazards in an office include ergonomics, housekeeping, slips,
trips, falls, lifting, electrical, and several hazardous substances like
cleaning supplies.
• Hazards in a warehouse include slips, trips, falls, falling objects,
housekeeping, cutting tools, and hazardous substances.
•
•
13
D. How do you protect yourself from those hazards? What kind
of Personal Protective Equipment (PPE) do you wear? Were you
provided training?
My supervisor and I conducted a Job Hazard Analysis on all
tasks associated with my job and control measures have been
implemented. Engineering Controls may be ventilation systems.
Hazardous chemicals have been exchanged with less toxic
chemicals, and ergonomic equipment was provided.
•
•
E. What type of Safety and Health Training have you received?
I received new employee orientation when I came to work here. This
training included hazards associated with my job, the Emergency
Action Plan, and safe work processes implemented through the Job
Hazard Analysis.
•
•
•
14
F. What happens if management disobeys a safety rule? If an
employee disobeys?
Management and employees are held to the same standards. They
include letters of caution, suspension, or not passing the safety
element in the performance rating.
•
•
G. How do you respond in the event of a fire, hazardous waste spill,
alarm, or medical emergency?
An Emergency Action Plan was developed for my work area. The
plan outlines what we are supposed to do and where we need to
go in any type of emergency. We have all been trained on our
Emergency Action Plan and my supervisor or Unit Safety Officer
conducts emergency drills to ensure we are familiar with those
procedures.
•
•
15
H. What does VPP mean to you?
• A safer work environment.
• I know my supervisor cares about my safety.
• More involved in setting safety policies.
•
•
I. What is one method of reporting a safety or health concern? What
was the last unsafe practice you reported and/or corrected?
I report all safety concerns directly to my supervisor, Unit Safety
Officer, or the Installation Safety Office, either verbally or by filling out
a Near Miss Report, which is accessible on our official bulletin boards
and the Installation Safety Office website. I can also report safety
concerns using ESAMS. If I can fix the hazard myself, I do; if not, I
will submit a work request to have the hazard fixed.
•
•
16
J. How do your supervisors demonstrate their involvement in safety
and health?
My supervisor leads by example, by wearing the proper PPE,
following all safe work practices. My supervisor provides training,
ensures I have the proper PPE, and conducts weekly inspections of
my work areas to make sure I am safe at work.
•
•
K. Have you ever seen anyone testing the air, noise levels, or
conducting other surveys for possible health hazards? Do you know
what the results were or what they meant?
The Industrial Hygienist from the Beaufort Hospital conducts IH
Surveys of my work areas and the results are provided to my Division
Director. The surveys are available from my supervisor, Unit Safety
Officer and they’re posted on out Safety Bulletin Board.
•
•
16
L. Have you or anyone you know ever been injured or experienced a
job-related illness? What is the procedure when someone is injured?
I am required to report all injuries, no matter how minor, to my
supervisor immediately. My supervisor and Unit Safety Officer
conduct mishap investigations to find out how to prevent the mishap
from happening to another employee.
•
•
M. How are you involved in the safety decision-making process?
I am involved in the Job Hazard Analysis process to help implement
procedures to eliminate hazards or reduce risk. I sit on safety
committees and attend my shop safety meetings.
•
•
•
18
N. Is safety and health valued in your organization?
Safety is considered a part of everything we do. Safety and
Health Inspections are conducted by every level from employee to
management. The Commanding Officer has officially appointed
everyone as the Safety Officer for those around us. We are
authorized to challenge, stop, or raise the issue to our supervisor
whenever we believe an unsafe act or an unsafe condition is about to
occur.
•
•
O. What is one objective in your department’s safety program?
Be responsible for our own safety and the safety of our co-workers.
I assess every task to identify hazards to prevent mishaps from
occurring.
•
•
•
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P. How does management support your involvement in safety?
Management encourages me to attend safety training, ensures
I conduct daily inspections of my work areas, and provides me
feedback on safety suggestions.
•
•
Q. What are your rights under OSHA?
• I have the right to notify my employer or OSHA about workplace
hazards.
• I have the right to request an OSHA inspection if I believe that
there are unsafe and unhealthful conditions in my workplace.
• I can file a complaint with OSHA within 30 days of retaliation
or discrimination by my employer for making safety and health
complaints or for exercising my rights under the OSH Act.
•
•
•
20
VPP FAQs for Supervisors
A. How long have you worked here? When did you become a
supervisor?
I have worked for MCAS Beaufort for years. I became a
supervisor on (give date)
B. What do you see as your role in safety and health?
My role in safety is to ensure my employees are safe at work, through
inspections, conducting JHAs, providing training and PPE. I care
about my employees.
•
•
C. What kinds of hazards are you and/or your employees exposed
to?
• Hazards in an office include ergonomics, housekeeping, slips trips
and falls, lifting, electrical, and several hazardous substances like
cleaning supplies.
• Hazards in a warehouse include slips, trips and falls, falling
objects, housekeeping, cutting tools, and hazardous substances.
•
•
21
D. Has the MCAS Beaufort’s leadership provided adequate
resources for safety and health programming, such as funding,
time, and technical support?
• We are provided funding for PPE, travel for safety training and
conferences, and funding to purchase reference material (i.e.
NEC, NFPA, 29 CFR 1910, etc...).
•
•
E. What do you do when you discover a hazard in your area?
If possible, I will fix it on the spot. If not, I will submit a work request
to have it abated. I will implement interim controls and document the
hazard in the abatement log.
•
•
•
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F. What do you do when an employee reports a hazard in your area?
When an employee reports a hazard, I conduct an investigation to
determine the severity. If possible, I will fix it on the spot. If not, I will
submit a work request to have it abated.
•
•
G. Do you provide employee training in safety-related topics? (If so,
please describe.)
I conduct New Employee Orientation which includes hazards
associated with the job, hazards that exist in work areas, required
PPE, and the Emergency Action Plan.
•
•
•
•
23
H. Please give some examples where you had to use the disciplinary
system for infractions of safety and health rules.
Examples include letters of caution, suspension, or not passing the
safety element in the performance rating.
•
•
I. When was the last emergency drill? What is your role in drills?
I held an emergency drill for my employees on (give date).
My role in emergency drills is to ensure my employees are trained on
the EAP, evaluate the employee response during the emergency drill,
and adjust the EAP as needed to ensure employee safety during a
real emergency.
•
•
•
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J. How are you held accountable for ensuring safe and healthful
working conditions in your area?
Safety is an element in my performance standards and the Evaluating
Supervisors Safety Performance form is completed by my director
and included as an attachment to the IPMS and PARS.
•
•
K. Do you have contract employees working in your area? If so, how
do you control and address safety or health hazards relating to or
created by them?
I hold the contractors that work in my area to the same safety
standards as the federal employees. I provide them safety training
and invite them to attend our shop safety meeting.
•
•
•
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L. Are there routine or unannounced inspections? Who
participates?
I am required to conduct and document weekly safety inspections
of my work areas. My employees conduct daily inspections and our
Unit Safety Officer conducts and documents monthly inspections.
The Installation Safety Office conducts announced annual inspections
of my work areas and is escorted by our Unit Safety Officer and me.
The inspection results are entered into ESAMS.
•
•
•
•
•
•
26
VPP FAQs for Directors and Executives
A. How long have you been with MCAS Beaufort?
I have worked at MCAS Beaufort for years, and in my
current position for years.
B. Describe the type of safety and health hazards at this site.
• Hazards in an office include ergonomics, housekeeping, slips,
trips, falls, lifting, electrical, and several hazardous substances like
cleaning supplies.
• Hazards in a warehouse include slips, trips, falls, falling objects,
housekeeping, cutting tools, and hazardous substances.
•
•
•
•
•
26
C. How does management ensure that employee exposure to those
hazards is eliminated or controlled?
Job Hazard Analysis is conducted on every task. We identify the
steps in the process, hazards associated with those steps and
implement control measures to eliminate or reduce the risks.
•
•
D. How do you demonstrate leadership in and commitment to safety
and health?
I attend the CO’s Quarterly Joint Safety Council, follow the CO’s
Safety Policy, and I lead by example by wearing the required PPE
alongside my employees. I manage the safety training requirements,
and enforce safety standards.
•
•
•
E. What benefits will a VPP partnership provide for your base?
Safer work environment, lower worker’s compensation costs, open
line of communication with the workforce, and employees will have
higher morale.
•
•
F. What do you think are your facility’s best practices in safety and
health?
The employees are empowered to refuse work that is unsafe.
Supervisors are evaluated for their safety performance. Our
inspection program is recognized by Headquarters, Marine Corps as
a best practice. The Commanding Officer’s Joint Safety Council
meets quarterly with full participation from all Division Directors, Unit
Safety Officers and tenant commands aboard MCAS Beaufort.
•
•
•
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G. How do you address the competing pressures of production and
safety?
Safety is a core value that is incorporated in everything we do. If my
employees are safe while they are at work, then we can complete our
mission.
•
•
H. How do you hold your supervisors accountable for safety and
health? Have you ever had to discipline a supervisor for not following
the rules?
Supervisors and employees are held to the same standards. They
include letters of caution, suspension, or not passing the safety
element in the performance rating.
•
•
•
I. How are you held accountable for your safety and health
responsibilities?
Safety is an element in my performance standards and the Evaluating
Supervisors Safety Performance form is completed by management
and included as an attachment to the IPMS and PARS.
•
•
•
•
•
•
•
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Employee Rights
• You have the right to notify your employer (Supervisor or Station Safety) or OSHA about workplace hazards. You may ask OSHA to keep your name confidential. • You have the right to request an OSHA inspection if you believe there are unsafe and unhealthful conditions in your workplace. You or your representative may participate in that inspection. • You can file a complaint with OSHA within 30 days of retaliation or discrimination by your employer for making safety and health complaints or for exercising your rights under the OSH Act. • You have the right to see OSHA citations issued to your employer. Your employer must post the citations at or near the place of the alleged violations. • Your employer must correct workplace hazards by the date indicated on the citation and must certify these hazards have been reduced or eliminated. • You have the right to copies of your medical records and records of your exposures to toxic and harmful substances or conditions. • Your employer must post the OSHA poster; “It’s the Law”, in your workplace. • You must comply with all Occupational Safety and Health Standards issued under the OSH Act that apply to your own actions
and conduct on the job.
Employee Responsibilities
As an employee, you should:
• Report hazardous conditions to your supervisor. • Comply with all applicable OSHA Standards. • Follow all employer safety and health regulations, and wear or use
prescribed PPE while engaged in work. • Report all job-related injuries or illnesses to your supervisor and
seek medical treatment promptly. • Cooperate with the OSHA Compliance Officers conducting an
inspection. • Exercise your rights under the OSH Act in a responsible manner. • Read the OSHA poster on the official bulletin boards.
33
Risk Management
Risk Management is the process of identifying, assessing, and
controlling risks. Risk Management can be applied to all opera-
tions and activities, both on and off-duty. We use two similar tools
to perform risk management. The first is Risk Management (RM).
RM is used for complex and non-routine events and includes the
following five-steps:
1 - Identify Hazards
2 - Assess Hazards
3 - Develop Controls
4 - Implement Controls
5 - Supervise & Evaluate
Risk Management is based on the following principles:
◊ Accept risk only when the benefits outweigh the costs
◊ Accept no unneccesary risk.
◊ Anticipate and manage risk through planning.
◊ Make risk decisions at the proper level.
The second tool used to manage risk is a Job Hazard Analysis
(JHA). JHAs are used for routine or simple tasks. The JHA steps
are:
Break the task
down into steps
Identify the hazards
in each step Develop controls to
eliminate each hazard
1 - Break the task down into steps
2 - Identify the hazards associated with each step
3 - Develop controls to eliminate each hazard