VII: Rolling Out Success: Educators’ Use Is Informing the Texas Student Data System

2012 MIS ConferenceFebruary 16, 2012

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Panelists

• Lori Fey – Director of Policy, Michael & Susan Dell Foundation

• Brian Rawson – Director of Strategic Data Initiatives, Texas Education Agency

• Zeynep Young – Managing Partner, Double Line, Inc.

• Elaine Rulla – Asst. Director for Enterprise Applications, Region 10 Education Service Center

• Kathy Rollo – Executive Director of Leadership and Professional Development, Lubbock Independent School District

© 2012 Michael & Susan Dell Foundation Company Confidential 2

TSDS Encompasses Four Key Projects

State-sponsored SIS PEIMS TPEIR

Opt-in, voluntary SIS TEA is considering

multiple options on the model for offering state-sponsored SIS

TSDS will integrate with other SISs – no requirement or mandate to switch

Powers student, campus, district data snapshots

System supported by the state but the data only available to educators

Will become conduit to submit PEIMS data

Loading of non-PEIMS data is strictly optional and at the districts’ discretion

XML data standard will make it easier to submit and certify data

Realign statewide data collection standards and protocol for districts

Expanded to link pre-K, college readiness, and workforce data

Load college readiness test score collections (SAT, ACT, AP Test data)

© 2011 Michael & Susan Dell Foundation3

Education Data Warehouse

Student Name

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Dashboards Provide Timely, Actionable Student and Classroom Dashboards for Educators

© 2011 Michael & Susan Dell Foundation4

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Limited Production Release Objectives

© 2011 Michael & Susan Dell Foundation

• Connect six to seven districts to dashboards via Region 10 infrastructure

• Additional functionality added over time based on user feedback

• Includes metric drilldown, campus goal setting, data export, link to intervention suggestions

• Finalize data standard for dashboards and PEIMS

• Test PEIMS with one vendor

• Test training and deployment models• Gain insight into security model and data

transfer demands and challenges• Assist vendors in using data standard

• Create positive proof points to promote statewide adoption

• Test messaging and branding

Operational system

Ensure end product is relevant for users

Test ability to reduce submissions burden

Prepare to scale statewide

Build base of supporters

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Limited Production Release Phase – Central to Testing Concepts & Informing Statewide System

© 2011 Michael & Susan Dell Foundation

20142013201220112010

Initial EDW prototype

Draft data standard defined

Field test and acceptance of data standard

State-Sponsored SIS requirements

released

Education Data Warehouse

(EDW) Implemented

Transfer tested data standard

Late-2009Draft data

snapshots defined

Stakeholder engagement

Snapshots finalized based on feedback

Integrate SSIS and

EDW

Limited Product Release PhaseStatewide implementation of

EDW and dashboards

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Limited Production Release Involves Many Public and Private Partners

© 2011 Michael & Susan Dell Foundation7

TEA

EDW Vendors

MSDF

Double Line, Inc.ESC

SIS/Assess-ment

Vendors

District

• Coordinate resources• Provide input to

development process• Build statewide

support

• Dashboard development• Architecture integration

• Short-term hosting• Training • Customer support

• District configurability

• Training• Data quality

• Project sponsor• Scalable architecture• Build statewide support

• Extractor to connect districts to EDW

• District configurability

• Build statewide data warehouse• Data services and validation

Texas Student Data System n 8©2012 Michael & Susan Dell Foundation. All Rights Reserved.

LPR Dashboard Development Cycle

Guiding principles- Original roadmap based on stakeholder priorities

gathered during prototype phase- Iterative, flexible development philosophy and

team structure- Priorities centered around educator needs using a

live system

Guiding principles apply to:- Feature development- Architectural enhancements- Training content and training methods- End-user support and processes

Document learning and share with partners

- Repository of KB articles to share statewide- Experiment with onboarding to inform statewide

roll-out Photos released for non-promotional web distribution

Texas Student Data System n 9©2012 Michael & Susan Dell Foundation. All Rights Reserved.

Region 10’s Role in LPR

Host limited production release data store and application

Provide technical and customer support to districts and vendors

Play an important role in transfer of knowledge from private entities to state and local entities

Promote the use of the data standard to transmit data between applications

One of 20 Texas Regional Education Service Centers Develop, revise and deliver training based on feedback

Texas Student Data System n 10©2012 Michael & Susan Dell Foundation. All Rights Reserved.

The School District’s Experience

Planning• Initial Feedback Forums with Key Stakeholders During Prototype Phase• Preparation and Planning Meetings with the TSDS Team

Implementation and Feedback• Overview of TSDS Participation at Summer Leadership Institute• In 2011-2012 – One Feeder Pattern - 1 High School, 3 Middle Schools, 11 Elementary

Schools• August - September Training for All Users• Multiple Pathways to Provide Feedback – Application Support Button, Ongoing

Feedback Sessions, Survey at Training Sessions, Development Team Conducted Meeting Observations, and In-Person Feedback Sessions

• Ongoing Training of Campus Academic Leaders to Train Campuses• Plans for 2012-2013

Benefits of TSDS • Accountability• Informed Problem-Solving and Decision-Making• Efficiency

Based on initial feedback, believe dashboards will deliver expected benefits to educators

© 2011 Michael & Susan Dell Foundation11

“This will be so valuable in communicating with parents.” “I do LOVE that now I can access info about absences, credits, college readiness, etc. at the same time!”

“With this data we would be able to identify and challenge our power kids!”

100% of Lubbock ISD and 86% Allen ISD training participants said they are likely or very likely to recommend the TSDS to

their colleaguesPhotos released for non-promotional web distribution