BOARD PACK

ROTARY CLUB OF HILLARYS

FEBRUARY 2017

Wed. 22nd February @ 6.15 p.m. for 6.30 at Graham’s Place.

AGENDA

1. Welcome and Introductions G.K.

2. Apologies

3. Minutes of previous meeting JBa. Approvalb. Matters arising

4. Presidents Report P. McK

5. Treasurer’s Report: MK

6. Questions to submitted Directors’ Reportsa. Community Service JWb. Youth LSc. Vocational MWd. International JHe. RI Foundation JVf. Club Service TAg. Communications, PR & Membership ATh. Secretary JB

General Business:

1. President Elect.

2. Refund of District Grant.

3. Request for Club Assembly solely on Twin City Walk.

4. Rotaract Club of Hillary's Charter Night.

5. Term Deposit

6. Fair report

7. Rotary Foundation for approval for minimum $2650 payment to Polio Plus.

8. Date and venue of next meeting – TBA.

Community Service 16/17 Report by: Jenni Wilke

Date: 19 February, Board meeting 22 February 2017

RCH Community Service Committee

Community Services Directorate. Jenni (Director), Stuart (Manager), Dawn, Jim, Dilo, James House, Vinay, Teal David B (leave of absence

Hi all

Apologies for the long break between reports – a busy life, kitchen renovation, travel & work got in the way.

RCH Community Service Committee responsibilities

April is Rotary Maternal & Child Health month and in the early planning was allocated to the Community Service Directorate to facilitate. We have been asked to focus on this area of service and we have in previous months provided funds and speakers to promote & educate Maternal & Child Health projects in our community - supporting Stirling Women’s Centre, Spiers Centre and others. In April we will learn more about Youth Focus – supporting Youth Mental Health, Vincent’s Project – for the Homeless and Manna Inc – Feeding the homeless and provide financial support

We have been asked by District to consider hosting an activity during September 2017 to raise funds and awareness for National Stroke Week 4-10 September, if anyone has any ideas or suggestions and would like to take the Coordinator role with District providing a detailed Coordinator Kit including tools, tips and ideas please let me know or we can discuss at the next RCH Forum

I trying to work towards ensuring that we meet the goals that we set out to achieve at the start of this Rotary year and so have recapped all the projects we had selected to support during this year and work out what we have left to try to close out before 30 June.

All feedback welcome – the Board meeting is this Wednesday 22/2/17 and I can present to the Board,

also I will be overseas from 22/2/17 – 17/3/17 but still will be available via email

Thanks Jenni

RCH Community Service Directorate 16/17 Achievements to date

Donations

$600 Edmund Rice Camp/Grandparents Raising Grandchildren

$1,000 Stirling Women’s Refuge

$500 Leukaemia Foundation Balcatta

Donations with Speakers at Club meetings

$500 Joe Camilleri Centre Stirling

$1,000 Spiers Centre (includes the weekly meeting “pig” collection money)

$500 Fathering Project – Dr Bruce Robinson

$500 Motor Neurone Disease

$500 Salvation Army

Donations with RCH volunteers

$400 Rotary Children’s Christmas Party

Total donations paid to date = $5,500 – Congratulations everyone, thank you for your support to all the members of the RCH and especially the Committee and Super Manager Stuart

Upcoming Donations

Donation for Carine Fair external volunteers – after Fair

$600 Duncraig Outdoor Girl Guides

$500 Beat the Heat

Planned Donations +/- speakers – Board approved

$500 St Vincent de Paul – Date to be confirmed -? 22/5/17

$500 Youth Focus – Gin Gin meeting – 3/4/17

$500 Vincent’s Project - 24/4/17

$500 Manna Inc – 8/5/17

Planned Donations +/- vocational visit – Board approved

$500 Foodbank – Date to be confirmed

$500 Guide Dogs WA for woodworking tools – Date to be confirmed

On-going projects

Autism West continues to receive DWW monies

Donations remaining to be distributed = $4,100

Total donations for 16/17 = $9,600

RCH Community Service Director and Manager meeting

Stuart and I met last month to sort out through all the information coming in and plan out the 2nd half of the Rotary year, notes below:

Discussion points:

1 Youth Focus – Gin Gin shared meeting with RCW – Terry advised tentative meeting date 3/4/17 - $500 Board approved and cheque presentation

2 Vincent’s Project $500 Board approved – Vincent’s mother Pina Pettinicchio confirmed as speaker 24/4/17 and cheque presentation

3 Manna Inc - $500 Board approved – OAM and Founder Manna Inc Bev Lowe confirmed as speaker 8/5/17 and cheque presentation

4 St Vincent de Paul donation +/- speaker to be arranged $500 donation approved by Board - confirm meeting dates available with Terry

5 Foodbank – $500 Board approved - with Vocational Committee – visit to be planned +/- meeting dinner at Foodbank

6 Guide Dogs WA - $500 Board approved– Visit to be planned – James awaiting confirmation - Donation to woodworking shop

7 Cheques from Mark – Unless presenting prior to the Fair, all cheques to be requested after Fair funds are available

8 Board approved cheques:St Vincent de Paul $500Salvation Army $500

Duncraig Girl Guides $500 – ? to distributeBeat the Heat $500 – ? to distributeVincent’s Project $500Youth Focus $500Manna Inc $500Guide Dogs WA $500Total $4,100

9 Not achieved as per 16/17 Community Service PlanCity of Stirling Indigeneous projectPadbury PS DefibrillatorNew Business

1. Red Cross – Not supported in 16/172. Medical Alert – to forward to incoming Director JH for consideration for 17/183. Safety Night lights – to go to Comm Service Committee for consideration at next

Club Forum

YOUTH REPORT.

RYE--- Due to circumstances, Amalie did not change to her 3rd host family in January, as previously informed. Contacted District, and other host families. Between district, Freimond and Beeton families, and such wonderful support, it was agreed, with much communication, that in the best interest of Amalie, staying on with her 2nd Host family, Sandy & Terry Freimond for her 3rd 3 month stay. As it was such late notice, Keiran &Tom Beeton, will help Sandy & Terry, with any time, they might need, in Amalie's extended stay with the Freimond family.

RYE---- Ashley Freimond arrived back from Switzerland, January 8th 2017, after her year exchange. Peter McKenzie, Amalie, and I went to  Airport, to join others to welcome her back. RYE Club presentation, is confirmed for Monday 27th March 2017.

Ryla-- Peter McKenzie and I attended Ryla evening invitation. Thursday 19th January 2017, out at Orange Grove. A wonderful evening of entertainment, food and interaction with such  amazing participants, and rotary clubs representatives, of sponsored students.  Our club participants, were Samuel Argentieri, & Sam Hopson. (Sam Hopson's RYLA fee, was met by West Perth Rotary club) Club Ryla presentation,is confirmed for Monday 20th March 2017.( West Perth RC representative at RYLA dinner, spoke with Sam H. re presenting Ryla at West Perth Club) TBA.

RYE---- Chiara Lehmann  HRC outbound exchange, left  Friday 20th January 2017 for exchange to France. Peter McKenzie and I, attended airport, to join her family and RYE district chair and Placement officer.

RYE--- Informed, HRC, Inbound student July 2017, will be from Belguim. (no other details) Host Families to be sort.

MENTOR & HOST FAMILY Briefing, Saturday 10th June, Rotary House, South Perth. 1pm. Club members encouraged to attend.

ATTENDED with Pat Lowdnes & Jaquie Harr,y the Polio Plus film night 12th Feb 2017 at Morley Galleria, "Hidden Figures" excellent movie, yet again, for Polio/P fundraiser. Big Thanks was given to all that attended. NB. A different pre trailer was shown on WHERE, DATE/YEAR, WHO, & HOW Polio Plus was started. Very very interesting, & Informative.

4 Way Test speaking competition --- I attended 1st Semi- Final Monday 13th February, at Mount Lawley Golf Club.

Conocophillips Science Experience---- only one participant. Attended Curtin, Dec 2016. Joshua Noronah. Club presentation---Monday 20th Feb 2017 confirmed.

4 Way Test   Speaking competition ---- Monday 27th February 2nd Semi-Final, which our club heat winner Maddy Sumner from Sacred Heart College, will be one of 5 contestants. Clubs--Mindarie, Hillarys, Scarborough, Matilda Bay, & Geraldton Greenough. Joint meeting arranged, Wanneroo RC is host club for 2nd semi final. Woodvale Tavern Trappers Drv. Woodvale. 6pm-for 6.30pm start.

As per directive from President Peter McKenzie,&Rotaract Chair, for approval  at Board meeting 22/2/17,  for funds to arrange Charter Dinner, before District Conference  March 24th,25th,& 26th  2017. As last youth budget submission, that was tabled and accepted 14/9/2016, contained the proposed amount of $450, for Charter Dinner for Rotaract and Interact., I ask HRC board 22/2/2017 to confirm, as per President Peter McKenzie request.   Rotaract & Interact  have been advised re arrangements for charter dinner.

I attended an  Interact Meeting, at St Stephens School, Thursday 16th Feb 2017, with Interact group and Teacher Richard Davies.Agenda items.

1.Discussion for time suitable for  Dr Ken Collins to address and present on Polio Plus.(Interact/project fundraiser)

2. Charter Dinner/date/venue.TBA

3. RI data base forms to be filled in & updated (requirement each year, Interact By-Laws )

I will be attending a Rotaract Meeting,  Tuesday 21st Feb 2017 6.30pm/ Agender items.

1. Charter Dinner/date/venue.

2. Meet/ possible new members.

3. Confirm list of Rotaractors times for Fair Help.  (have sent list to Dawn)

4. Possible donation? towards Sea Container  project.

 Board approval for funding of  $1000 for Rotary Adventure in Citizenship Sat 6th May--Sat 13th May. A Rotary program for year11 students to experience time in

Canberra who are interested in, Our Constitution, Australian Parliament, role in citizenship,visits, National Science&Technology centre., Duntroon/Royal Military College, Australian Institute of sport/ function in Athletes dining room. Wreath Laying. Applications open 20th Feb- 16th April.) or sooner if all positions are filled. As youth budget tabled and accepted by board 13/9/2016, had funding approval that was not used. I submit for board approval, for the transfer of funds ($1000 approved for  rotary school microscope project,) to fund a yr 11 student applicant, form one of our local High Schools,, to the Rotary Adventure in Citizenship program .

Padbury Primary School has been contacted again, re Defib for Life, & finacial help of $2350, to purchase. Advised that HRC can fund $1500 (board approved being the transfer of NYSF money $1500, as applicant did not gain placement) and balance of $850 would be of their own fundraising, to make up shortfall to purchase. TBA after P&F meeting.

On receiving email, re request for Inbound & ex outbound, to attend the farewell lunch of Doug Worthington, on Sunday 26th Feb at the Greenwood Hotel Warick Rd. 11.30am for 12 start.  cost $40pp .I submit for board approval, the purchase of a ticket  $40 for Amalie to attend. As the trybooking will only take credit card, I am willing to use my c/card & $40 be refunded to me.

Regards Linda.

HRC Youth Director.

AUSTSWIM Training Trip July/August 2016Supported by Rotary Club of Hillarys and AUSTSWIM

Project Description

Drowning is one of the leading causes of death in children over the age of one in

Vietnam. Many of these lives could be saved if the children knew how to swim. It

is described as the "silent epidemic" by many international aid agencies. (e.g.

UNICEF, TASC). Swim Vietnam is a charity based in Central Vietnam which

trains swimming teachers, builds swimming pools and establishes swim schools

which give free swimming and water safety lessons to prevent children from

drowning.

Swim Vietnam is an established charity which has been operating successfully in

Vietnam for nine years. Rotary Club of Hilarys has previously assisted Swim

Vietnam in training two AUSTSWIM presenters and many teachers. However for

Swim Vietnam to develop and to make a significant long lasting impact on

drowning in Vietnam it has a need for more qualified teacher trainers so that

teachers can be trained on a large scale. This will enable Swim Vietnam to train

sufficient teachers to assist the Vietnamese provincial and national government

to implement more swimming and survival programs nationwide. In July and

August 2016, Rotary Club of Hillarys, in conjunction with AUSTSWIM, sponsored

a training program for Swim Vietnam teachers to train as AUSTSWIM presenters.

In addition an Infant & Preschool Aquatics course was also delivered. The project

involved a highly experienced AUSTSWIM presenter, Sue Warner, to travel from

Australia to Vietnam and spend three weeks delivering the courses. A fortuitous

benefit of the presenters course was that to provide the trainee teachers with

practical course delivery experience we also had to run three AUSTSWIM

teacher training courses enabling us to train 75 new teachers.

Trainee presenters with Martin Wilke from Rotary and Sue Warner from AUSTSWIM

Martin just chillin’ in the pool

Outcomes

The training was highly successful and will have both an immediate and long term impact for Swim Vietnam.

As a result of this trip funded by Rotary the following has been achieved:

Course conducted ParticipantsAustswim Trainee Presenter Course 143 x Teacher of Swimming and Water Safety Courses 75Infant & Preschool Aquatic Course 15

Additional benefits from project AUSTSWIM training manuals for the courses were translated into

Vietnamese. This was vital for these courses to be successful but even more

importantly these materials are now available for future AUSTSWIM courses

in Vietnam.

Two laptops were donated to Swim Vietnam. These are being used to

provide classroom based water safety presentations to primary school

children in Quang Nam Province. Over 30,000 children have already received

this education. Agreement has been reached with the education department

of the nearby city of Danang to make this vital education available to all

children in this city (the 3rd largest in Vietnam). We will keep Rotary updated

as this major project progresses.

Costs of Project

Item Detail Budget A$ (based on 3 week trip)

Comments

Return airfare from Australia to HCMC

A$1,600 1,600 Paid direct to volunteer

Return airfare from HCMC to Danang

US$100 $130 Paid direct to volunteer

Visa (May be waived by Consul General)

A$100 $100 N/A

Travel Insurance - - AUSTSWIM coveredAccommodation A$40 per day $800 Paid direct to volunteerDaily food expenses A$30 per day $600 Paid direct to volunteerDaily other / social /transport expenses

A$20 per day $400 Paid direct to volunteer

Swim Vietnam trainees wage compensation *

US$10 per trainee per day

$1,300 Actually US$1,000 (already paid to Swim Vietnam)

AUSTSWIM Presenter fee **

AUSTSWIM presenter has waived these fees

- -

Presenter AUSTSWIM license fees **

A$10 per qualified presenter

$100 Will actually be A$140 – to be paid on presenter qualification (Swim Vietnam will pay this)

Infants course license fees ***

A$10 per qualified teacher

$100 Will actually be A$150 – to be paid on teacher qualification (Swim Vietnam will pay this)

Translation of Presenters Kit

Cost may be covered by consul general.

$336 Actually US$148 - Swim Vietnam already paid translator

Translation of Infants Manual

Cost may be covered by consul general.

$366 Actually US$341 - Swim Vietnam already paid translator

Translation of TSWS manual

Cost may be covered by consul general

$1,307 Actually US$ 1,352 - Swim Vietnam already paid translator

Other course costs $130 Paid by Swim VietnamTOTAL (Estimated) A$7,269 (not all

the exact costs are known to Swim Vietnam)

Translation costs still to be paid to Swim Vietnam

Comments from Project Participants

Sue Warner AUSTSWIM Trainer – “The Swim Vietnam team is passionate,

exuberant and has an abundance of knowledge & skills to share with all, while still

wanting to learn more. The visit has been both personal & professional growth for

me. All the candidates (aged from their 20s to 50s) had given up days of work to

attend. They put their lives on hold to be there. They wanted to learn everything they

could – all they want to do is stop their kids from drowning. I’m humbled and

enriched by the whole experience. It is highly likely this is going to be something that

AUSTSWIM is quite involved in over the next few years.”

Sophie Le – Trainee Presenter - "It's super that I got a chance to participate in the

AUSTSWIM presenter course. I've learned a lot about swimming and water safety

teaching and how to share my knowledge and experiences for training new

swimming teachers. I'm really happy that this course gave me the path to making

more and more swimming teachers to teach swimming and water safety in fun,

effective and safe methods, which will help to prevent drowning in Vietnam. I really

owe a big thanks to Rotary for making this possible and also to our AUSTSWIM

trainer - Susan who inspired us a lot (she's really a great trainer)."

Other Comments on Project

It is of high importance that standards in Vietnam are equivalent to Australia.

Therefore the trainee presenters were not signed off as qualified presenters during

the three week training. They will continue to gain sufficient experience by

presenting courses over the next two years (possibly longer dependent on course

availability). Once they have reached the required standard they will gain their

qualification – in line with the process for qualification in Australia. In agreement with

AUSTSWIM there is a roadmap in place for this to happen. As part of this trip Swim

Vietnam’s Senior Manager Doan Minh Trung (who is already familiar to many Rotary

Trainee teachers of babies practise in the pool Sue Warner and Trung delivering a classroom session

members due to his trip to Perth to train as an AUSTSWIM presenter in 2012) was

trained to the level that he can, in the future, sign off the new presenters. He will be

supported in this where necessary by Sue Warner and other AUSTSWIM senior

trainers. This excellent outcome ensures that Swim Vietnam has the resources in

place internally to grow at a sustainable pace, as well as ensuring that the

presenters, when qualified, will be of the necessary international standard to train a

new generation of high quality new swim teachers.

Looking to the Future

Swim Vietnam is part of a policy advocacy group who is advising the Vietnamese

national government on issues relating to drowning prevention. It is likely that

survival swimming programs will become far more common in various areas of

Vietnam. With the assistance of this training program Swim Vietnam will be able to

assist in these initiatives by providing qualified and experienced teacher trainers.

Doan Minh Trung, Swim Vietnam manager, receives laptops from Rotary Club of Hilary’s

This trainee is so keen to learn he insists on participating in the water sessions despite having a broken arm

These trainers will have an exponential impact on the increase in children attending

survival swimming programs because they will be able to train many swim teachers

Swim Vietnam has made strong connections and is working in partnership with other

drowning prevention organisations in Vietnam. These groups are currently working

on a number of joint projects and would like work together on coordinated swimming

and teacher training programs nationwide.

Swim Vietnam would like to thank Rotary Club of Hillarys for all their support and to

AUSTSWIM who have provided continued support, help and guidance to Swim

Vietnam. We hope to continue to work with your organisations in the future to help

and assist in the prevention of drowning within Vietnam.

Project Sponsors

Club Service Report for February 2017 Board Meeting.

Schedule of Events to 30 th June 2017

27th Feb 4 Way Test 2nd Semi – Woodvale Tavern

6th March Public Holiday

13th March No meeting – Carine Fair

20th March RYLA Youth Presentation. Samuel Argentieri and Sam Hopson. Plus Carine Fair Debrief

27th March Youth Presentation. Club outbound 2016 RYE to Switzerland (rotary youth exchange return student Jan 8th 2017) Ashley Friemond.

3rd April Possible Gingin Joint Clubs Meeting.

10th April Guest Speaker - PDG Bob Aitken AM, former CEO of Rotary Down Under.

17th April Easter

24th April Guest Speaker – Vincent Project (Community)

1st May Club Forum

8th May Guest Speaker - Manna Inc (Community)

15th May Presentation by Sue Warner – Swim Vietnam

22nd May Possible Foodbank Visit or Blind Association Visit

29th May This date is free

5th June Public Holiday

12th June Club Forum

19th June Bali Peace Park Presentation

26th June Changeover

Although some dates are locked away it is possible to change events on other dates if necessary.

Terry Ambler - Club Service

International

Please consider a request for $1,000.00 for the Cambodian Hospital project. See print out in the Board Pack. The majority of International committee members have agreed on this.

PDG John Kevan came to our Club and did a presentation.

General

Went to the Polio Plus Fundraiser and watched a wonderful short documentary on what the Rotary Foundation works towards to. Felt very proud to be a Rotarian.

The film was fantastic as well so was Hans Café after.

Jacquie

International Director

ROTARY CLUB OF APPLECROSSPO Box 184, Applecross, Western Australia 6153

Attention:-

District Rotary Foundation Grants Chairman

16 September 2016

APPLICATION FOR GLOBAL GRANT FUNDING

Water distribution facilities - Friendship Hospital – Cambodia

Project

Water distribution facilities - Friendship Hospital – Cambodia

Planned Activities

All work will be carried out at the Khmer Soviet Friendship Hospital, Phnom Phen, Cambodia.

Following assessment of the scope of work required, refurbish piping and hand washing facilities

Provide additional basins and soap dispensers Liaise with the Director of the Hospital to enable water services to be

accessed. Provide hygiene education training and permanent signs at each washing

station. (Complementing WASH program) Create data base to assess the effectiveness of the washing facilities and any

reduction in disease transmission

Beneficiaries

The hospitals in Cambodia have very high death rates, primarily due to transmission of infection due to the lack of hand washing facilities.

This hospital has approx. 615 patients at any one time.

Consultant nurse Kareen Dunlop suggests over 30 % of current deaths would be prevented by the installation of hand washing facilities.

It will be a Humanitarian Project

Project location

Khmer Soviet Friendship Hospital, Phnom Phen, Cambodia.

Timing of Project

Following approval in say February 2017, the work would be completed by July 2017.

Sustainability

An MOU from the Director of the Hospital will confirm that adequate supplies of liquid, non anti-bacterial soap will be available for ongoing services.

Community Needs Assessment

A privately funded visit will assess the work to be carried out and confirm a budget, meet with contractors and gain approval of the Hospital authorities.

Support from local individuals

Contact has been made with the local Rotary Club who will support the project.

Budget

Sources of Income

Source USDD9465 DDF 10,000Other Districts DDF 5,000RC Applecross 2,000Other Rotary Clubs 5,000Rotary Foundation 18,000TOTAL 40,000

Expenditure

Item USDLabour 15,000Equipment Basins 2,625

Taps 2,250Soap holders 208Hand towel dispensers 988First supply consumable 500

Supervisory visit 3000Piping and waste 10,000Contingency 5,429TOTAL 40,000

Ownership of Equipment.

The State Hospital will take ownership and maintain the equipment.

====================================

Application submitted

Chris Whelan

President

Rotary Club of Applecross.