PARTNER HOUSING AUSTRALASIA (BUILDING) INCORPORATEDMINUTES – BOARD MEETING No 56, 1 August 2016

Opening of MeetingVenue: Bruce & Ceri Hutchison, 11 Malacoota Road, Northbridge

Time: 1930 (7.30 pm)

Welcome:

Devotion:

Attendance: Rod Johnston (President), Bill Ryan (Vice President), Arthur Gray (Secretary), Susan Faber (Treasurer), Bruce Hutchison, Robyn Johnston, David Kaunitz, Peter Sheldon

Peter Cheers (by Skype), Grant Wood (by Skype)

Invited guests:

Apologies: John Fielder, Julienne McKay

1. Acceptance of Matters Not Requiring Further Discussion Moved: W Ryan Seconded: D Kaunitz Carried

Motion

The following motions 1 to 7 are agreed and shall be adopted and implemented.

2. Confirmation and Amendment of AgendaMotion

The agenda as distributed and amended shall be accepted, with the following additional items:

Item 12 - Recommendations for the sale of properties at Tahmoor;

Chad Roberts & Krystle Beaver – Option 3 ($ 15,000 additional mortgage, $ 700 per fortnight

Wayne Marcheff & Sharon Harris – Option 2 ($ 20,000 additional mortgage, $ 800 per fortnight

Item 15 - Allocation of responsibilities - Grant Wood, Rod Johnston, Ian Volke and changes to banking. Amended procedures for Solomon Islands Projects.

Item 17 - Accept resignation of Julienne McKay as a Director and Member of the PHAB Board

Item 18 – New bank account for payments to Solomon Islands within the approved budget.

3. Confirmation of Minutes of Last MeetingMotion

The previous Minutes of Meeting, as distributed, shall be accepted.

4. Next PHAB Board and AGM MeetingsMotion

Subject to confirmation closer to the particular dates, the PHA Board meetings and AGM shall be on the following dates:

Board 2016-4 Monday, 5 December 2016

AGM 2016 Monday, 5 December 2016

1

5. Nurture Report

Tony & Karina Jensen

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

Credit Fortnights

8/04/2016 8/04/2016 $442.25 $123,531 $445.00 $124,135 $93,665 $604 1.422/04/2016

22/04/2016 $442.25 $123,973 $445.00 $124,580 $93,220 $607 1.4

6/05/2016 6/05/2016 $442.25 $124,416 $445.00 $125,025 $92,775 $609 1.420/05/2016

$442.25 $124,858 $125,025 $92,775 $167 0.4

3/06/2016 3/06/2016 $442.25 $125,300 $575.00 $125,600 $92,200 $300 0.717/06/2016

17/06/2016 $442.25 $125,742 $445.00 $126,045 $91,755 $303 0.7

David & Faye Galbraith

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

Credit

Fortnights

21/04/2016

20/04/2016 $487.43 $131,364 $550.00 $138,064 $101,936 $6,700 13.7

5/05/2016 4/05/2016 $487.43 $131,851 $550.00 $138,614 $101,386 $6,763 13.919/05/2016

18/05/2016 $487.43 $132,339 $550.00 $139,164 $100,836 $6,825 14.0

2/06/2016 1/06/2016 $487.43 $132,826 $550.00 $139,714 $100,286 $6,888 14.116/06/2016

15/06/2016 $487.43 $133,314 $550.00 $140,264 $99,736 $6,950 14.3

30/06/2016

29/06/2016 $487.43 $133,801 $550.00 $140,814 $99,186 $7,013 14.4

Na Sua

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

Credit Fortnights

21/04/2016

$497.57 $109,069 $112,515 $154,635 $3,446 6.9

5/05/2016 $497.57 $109,567 $112,515 $154,635 $2,948 5.919/05/2016

16/05/2016 $497.57 $110,064 $600.00 $113,115 $154,035 $3,051 6.1

2/06/2016 $497.57 $110,562 $113,115 $154,035 $2,553 5.116/06/2016

$497.57 $111,060 $113,115 $154,035 $2,055 4.1

30/06/2016

$497.57 $111,557 $113,115 $154,035 $1,558 3.1

Leonie Gainge

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

2

19/05/2016

20/05/2016 $180.00 $115,360 $200.00 $115,700 $25,050 $340 1.9

26/05/2016

27/05/2016 $180.00 $115,540 $200.00 $115,900 $24,850 $360 2.0

2/06/2016 3/06/2016 $180.00 $115,720 $200.00 $116,100 $24,650 $380 2.19/06/2016 10/06/2016 $180.00 $115,900 $200.00 $116,300 $24,450 $400 2.216/06/2016

17/06/2016 $180.00 $116,080 $200.00 $116,500 $24,250 $420 2.3

23/06/2016

24/06/2016 $180.00 $116,260 $200.00 $116,700 $24,050 $440 2.4

3

Yvette Olsen

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

19/05/2016

20/05/2016 $188.00 $74,901 $188.00 $75,633 $158,867 $732 3.9

26/05/2016

27/05/2016 $188.00 $75,089 $188.00 $75,821 $158,679 $732 3.9

2/06/2016 3/06/2016 $188.00 $75,277 $188.00 $76,009 $158,491 $732 3.99/06/2016 10/06/2016 $188.00 $75,465 $188.00 $76,197 $158,303 $732 3.916/06/2016

17/06/2016 $188.00 $75,653 $188.00 $76,385 $158,115 $732 3.9

23/06/2016

24/06/2016 $188.00 $75,841 $188.00 $76,573 $157,927 $732 3.9

Krystle Beaver & Chad Roberts

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

23/05/2016 24/05/2016 $300.00 $38,300 $300.00 $38,300 $261,700 $- 0.030/05/2016 30/05/2016 $300.00 $38,600 $300.00 $38,600 $261,400 $- 0.06/06/2016 6/06/2016 $300.00 $38,900 $300.00 $38,900 $261,100 $- 0.013/06/2016 13/06/2016 $300.00 $39,200 $300.00 $39,200 $260,800 $- 0.020/06/2016 20/06/2016 $300.00 $39,500 $300.00 $39,500 $260,500 $- 0.027/06/2016 27/06/2016 $300.00 $39,800 $300.00 $39,800 $260,200 $- 0.0

Sharon Harris & Wayne Marcheff

Payment Due

Payments Made

Payments Due

Cumulative Due

Payments Made

Cumulative Payments

Still Owing After

Payment

Advance or

Arrears

25/05/2016 26/05/2016 $300.00 $17,900 $300.00 $17,900 $282,100 $- 0.01/06/2016 2/06/2016 $300.00 $18,200 $300.00 $18,200 $281,800 $- 0.08/06/2016 9/06/2016 $300.00 $18,500 $300.00 $18,500 $281,500 $- 0.015/06/2016 17/06/2016 $300.00 $18,800 $300.00 $18,800 $281,200 $- 0.022/06/2016 23/06/2016 $300.00 $19,100 $300.00 $19,100 $280,900 $- 0.029/06/2016 30/06/2016 $300.00 $19,400 $300.00 $19,400 $280,600 $- 0.0

Motion

PHAB accepts the Nurture Report, and requests the Secretary initiate action to ensure that Na Sua maintains regular payments and returns to a credit situation.

4

6. Operations ReportBackground

A report on the current operations is attached to this document.

There are no significant issues requiring Board resolution, apart from acceptance of the revised Financial Plan shown below, which brings forward the proposed Fiji project. This does not cause any unforseen cash shortages.

Budget Option 1 - Moderate fund raising peaking at $ 40,000 per year

Year ending 30 June 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025Construction Programs Supported

PNG 1.0 1.0 1.0 1.0 0.5

Solomons 0.5 1.0 1.0 1.0 1.0 1.0 0.5

Fiji 2.2 1.0 0.5 0.5 0.5 0.3

Vanuatu 0.5 1.0 1.0 1.0 1.0

Tonga 0.5 1.0 1.0No of construction programs supported 3.7 3 3 3 2 2 2 2 2 2No of traning programs supported 3 3 3 3 3 4 4 5 5 5Construction subsidy per base (45,000)$ (46,125)$ (47,278)$ (48,460)$ (49,672)$ (50,913)$ (52,186)$ (53,491)$ (54,828)$ (56,199)$ Training subsidy per base (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ Project management & audit per base (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ Project cost per base (55,000)$ (56,375)$ (57,784)$ (59,229)$ (60,710)$ (62,227)$ (63,783)$ (65,378)$ (67,012)$ (68,687)$ PHA overheads (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ HFHA MOU repayment (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ -$ Inflation rate 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%Annual interest rate on cash investments 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%Part A mortgage redemption 75,895$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Part B mortgage income 24,924$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Mortgage repayments 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$

Cash Flow

Opening balance 1,540,465$ 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ Income from fund raising activity -$ 5,000$ 10,000$ 15,000$ 20,000$ 25,000$ 30,000$ 35,000$ 40,000$ 40,000$ Interest income 12,234$ 11,485$ 9,118$ 7,365$ 5,598$ 4,503$ 3,597$ 3,115$ 2,525$ 1,207$ Part B mortgage income 24,924$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Construction subsidy (167,500)$ (138,375)$ (118,195)$ (121,150)$ (99,343)$ (90,513)$ (78,279)$ (80,236)$ (109,656)$ (112,398)$ Training subsidy (15,000)$ (15,375)$ (15,759)$ (16,153)$ (16,557)$ (22,628)$ (23,194)$ (29,717)$ (30,460)$ (31,222)$ Project management & audit (18,611)$ (15,375)$ (13,133)$ (13,461)$ (11,038)$ (10,057)$ (8,698)$ (8,915)$ (12,184)$ (12,489)$ PHA overheads (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ HFHA MOU repayment (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,117)$ -$ Net expenditure from Overseas Account 30,930$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Closing balance 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ 255,979$

Balance Sheet

Cash 459,397$ 364,723$ 294,593$ 223,901$ 180,133$ 143,873$ 124,593$ 100,987$ 48,298$ 14,565$ Mortgage assets 1,028,122$ 940,710$ 853,298$ 765,886$ 678,474$ 591,062$ 503,650$ 416,238$ 328,826$ 241,414$ HFHA MOU liability (97,237)$ (85,077)$ (72,917)$ (60,757)$ (48,597)$ (36,437)$ (24,277)$ (12,117)$ 0$ 0$ Donations committed for Overseas Projects -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Closing balance 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ 255,979$

Motion

PHAB notes and accepts the Operations Report

PHAB notes and accepts the Financial Plan attached to this document

5

7. Tahmoor – Owners CorporationBackground

PHAB is required to establish an Owners Corporation for the two properties at Tahmoor, and to obtain insurance cover of the properties in the name of the newly established Owners Corporation.

Previous Motion

PHAB resolves that Robyn Johnston carry out the following:

Purchase a DIY Owners Corporation Kit from O’Connor;

Establish an Owners Corporation for the two properties at Tahmoor;

Obtain insurance cover of the properties in the name of the newly established Owners Corporation;

On completion of the two sales and establishment of the two mortgages, arrange the transfer of the Owners Corporation to the new owners and ensure representation of PHAB as a party with an interest;

Conduct the first AGM of the new Owners Corporation as Chairman.

PHAB resolves that Peter Sheldon be Secretary:

The first three actions have been carried out, but the last two cannot yet be undertaken because the sales are currently delayed.

Motion

PHAB notes the progress and thanks Robyn Johnston, Peter Sheldon and Arthur Gray for their work to date.

6

8. Quarterly ReportBackground

The Treasurer shall report to the Board, four times per year (December, February, April, July) Income and Expenditure for approval, Estimated balance sheet for information, Mortgage arrears; and in December: Audited Annual Accounts

Quarter to be reported Month of PHAB Board Meeting1st Quarter (July – September) December

2nd Quarter (October – December) February

3rd Quarter (January – March) April

4th Quarter (April – June) July

Annual Accounts (July – July) December AGM

Relevant information necessary for the Audit shall be presented early in July. Audit shall be complete by early November, for presentation to the December Board Meeting and December AGM.

Moved: S Faber Seconded: A Gray Carried

Motion

PHAB accepts and approves the Treasurer’s Report including the Income and Expenditure noted therein.

Partner Housing Australasia (Building) IncorporatedBalance Sheet Date: 30/06/16 30/06/15 Change AssetsCheque Account No 440019 BSB 032173 $ 10,704 $ 14,336 -$3,632Cash Reserves Account #1 $ 546,216 $ 444,087 $102,130Cash Reserves Account #2 (Overseas Fund) $ 340 $ 30,930 -$30,590Cash Reserves Account #3 (Australia Fund) $ 10 $ 10 $0

Total Cash Assets $ 557,271 $ 489,363 Mortgage receivablesJensen (PHAB 11) $ 91,755 $ 102,980 -$11,225Galbraith (PAHB 12) $ 99,186 $ 114,036 -$14,850Sua (PHAB 14) $ 154,035 $ 163,635 -$9,600Grainge (PHC2) $ 24,050 $ 33,050 -$9,000Hyratt (PHC3) $ - $ 78,955 -$78,955Olsen (PHC5 5) $ 157,927 $ 167,673 -$9,746

Beaver-Roberts (PHC6)(Includes provision for GST) $ 260,200 $ 275,800 -$15,600Harris-Marcheff (PHC7)(Includes provision for GST) $ 279,400 $ 295,300 -$15,900

Total Mortgage Receivables $ 1,066,553 $ 1,231,429 -$164,876Total Assets $ 1,623,824 $ 1,720,792 -$96,968LiabilitiesHFHA MOU $ 97,237 $ 109,397 -$12,160Provision for GST on Beaver-Roberts property $ 20,000 $ 20,000 $0Provision for GST on Harris-Marcheff property $ 20,000 $ 20,000 $0Undispersed Donations for Overseas Projects $ 340 $ 30,930 -$30,590 -$30,590Total Liabilities $ 137,577 $ 180,326 -$42,750Equity (Assets – Liabilities) $ 1,486,247 $ 1,540,465 -$54,218

7

1/04/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (5,793.12) 10051/04/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (5,593.12) 10021/04/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (5,293.12) 10074/04/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (4,993.12) 10064/04/16 Sua mortgage repayment receivedMortgage repayment received $ - $ 600.00 $ (4,393.12) 46/04/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (3,843.12) 27/04/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (3,543.12) 10078/04/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (3,355.12) 10058/04/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (3,155.12) 10028/04/16 Jensen mortgage repayment receivedMortgage repayment received $ - $ 445.00 $ (2,710.12) 1

11/04/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (2,410.12) 100612/04/16 Operating expenses Sydney Water 82 Castlereagh Tahmoor $ 233.28 $ 21.21 $ 212.07 $ (2,643.40) 714/04/16 Transfers to/from Acct #2 (Overseas)Transfer in form #2 for Ranongga $ - $ 7,500.00 $ 4,856.60 1514/04/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ 5,156.60 100714/04/16 Bank charges & interest receivedWestpac Funds transfer charge $ 30.00 $ - $ 30.00 $ 5,126.60 1014/04/16 Overseas costs & donations madeVFH PNG Compass Global $ 22,500.00 $ 22,500.00 $ (17,373.40) 615/04/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (17,185.40) 100515/04/16 HFHA-PHAB MOU repaymentsHFHA MOU March quarterly payment $ 3,040.00 $ 3,040.00 $ (20,225.40) 818/04/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (19,925.40) 100620/04/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (19,375.40) 220/04/16 Operating expenses O'Connor Strata setup package $ 399.00 $ 36.27 $ 362.73 $ (19,774.40) 721/04/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (19,474.40) 100722/04/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (19,286.40) 100522/04/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (19,086.40) 100222/04/16 Jensen mortgage repayment receivedMortgage repayment received $ - $ 445.00 $ (18,641.40) 126/04/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (18,341.40) 100627/04/16 Overseas costs & donations madeSRCA Solomons Compass Global Simon Alepio Ranongga $ 1,718.57 $ 1,718.57 $ (20,059.97) 627/04/16 Bank charges & interest receivedWestpac Funds transfer charge $ 30.00 $ 30.00 $ (20,089.97) 1028/04/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (19,789.97) 100729/04/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (19,601.97) 100529/04/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (19,401.97) 100229/04/16 Operating expenses PIB Strata Insurance for Tahmoor Properties $ 1,245.65 $ 1,245.65 $ (20,647.62) 72/05/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (20,347.62) 10063/05/16 Operating expenses Wollondilly Council Rates 82 Caltlereagh St Tahmoor $ 209.87 $ 209.87 $ (20,557.49) 73/05/16 Operating expenses Wollondilly Council Rates 82A Caltlereagh St Tahmoor $ 209.88 $ 209.88 $ (20,767.37) 73/05/16 Operating expenses Dennis the Plumber 82 Castlereagh Tahmoor Relief valve $ 220.00 $ 20.00 $ 200.00 $ (20,987.37) 74/05/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (20,437.37) 24/05/16 ATO Tax paid & refund receivedATO GST Refund $ - $ 307.00 $ (20,130.37) 95/05/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (19,830.37) 10076/05/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (19,642.37) 10056/05/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (19,442.37) 10026/05/16 Jensen mortgage repayment receivedMortgage repayment received $ - $ 445.00 $ (18,997.37) 19/05/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (18,697.37) 1006

12/05/16 Overseas costs & donations madeC Beddoe Ranongga water fittings & materials $ 509.08 $ 46.28 $ 462.80 $ (19,206.45) 612/05/16 Overseas costs & donations madeSRCA Solomons Compass Global Simon Alepio Ranongga $ 2,493.17 $ 2,493.17 $ (21,699.62) 612/05/16 Bank charges & interest receivedWestpac Funds transfer charge $ 30.00 $ 30.00 $ (21,729.62) 1013/05/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (21,541.62) 100513/05/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (21,341.62) 100213/05/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (21,041.62) 100716/05/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (20,741.62) 100616/05/16 Sua mortgage repayment receivedMortgage repayment received $ - $ 600.00 $ (20,141.62) 418/05/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (19,591.62) 218/05/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (19,291.62) 100720/05/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (19,103.62) 100520/05/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (18,903.62) 100223/05/16 Operating expenses R Johnston Sketchup maintenance $ 164.23 $ 164.23 $ (19,067.85) 724/05/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (18,767.85) 100626/05/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (18,467.85) 100727/05/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (18,279.85) 100527/05/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (18,079.85) 100230/05/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (17,779.85) 10061/06/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (17,229.85) 22/06/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (16,929.85) 10073/06/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (16,741.85) 10053/06/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (16,541.85) 10023/06/16 Jensen mortgage repayment receivedMortgage repayment received $ - $ 575.00 $ (15,966.85) 16/06/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (15,666.85) 10069/06/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (15,366.85) 1007

10/06/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (15,178.85) 100510/06/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (14,978.85) 100213/06/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (14,678.85) 100615/06/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (14,128.85) 217/06/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (13,940.85) 100517/06/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (13,740.85) 100217/06/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (13,440.85) 100717/06/16 Jensen mortgage repayment receivedMortgage repayment received $ - $ 445.00 $ (12,995.85) 120/06/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (12,695.85) 100622/06/16 HFHA-PHAB MOU repaymentsHFHA MOU June quarterly payment $ 3,040.00 $ 3,040.00 $ (15,735.85) 822/06/16 Operating expenses Wollondilly Council Water 82 Castlereagh St Tahmoor $ 323.57 $ 323.57 $ (16,059.42) 723/06/16 Harris-Marcheff additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (15,759.42) 100724/06/16 Olsen mortgage repayment receivedMortgage repayment received $ - $ 188.00 $ (15,571.42) 100524/06/16 Gainge mortgage repayment receivedMortgage repayment received $ - $ 200.00 $ (15,371.42) 100227/06/16 Beaver-Roberts additional deposit receivedAdditional house purchase deposit $ - $ 300.00 $ (15,071.42) 100629/06/16 Galbraith mortgage receivedMortgage repayment received $ - $ 550.00 $ (14,521.42) 230/06/16 Bank charges & interest receivedInterest $ - $ 1.29 $ (14,520.13) 1030/06/16 Additional house purchase deposit 8

Cash Reserves Account #1 $ 444,087

31/07/15 Interest Interest received $ - $ 520.12 $ 444,606.69 2331/08/15 Interest Interest received $ - $ 509.77 $ 445,116.46 2321/09/15 Transfers In Bank error / returned same day $ 1,010.80 $ 1,010.80 $ 444,105.66 2121/09/15 Transfers Out Vision for Homes $ 20,000.00 $ 20,000.00 $ 424,105.66 2221/09/15 Transfers Out Bank error / returned same day $ - $ 1,010.80 $ 425,116.46 2230/09/15 Interest Interest received $ - $ 487.23 $ 425,603.69 231/10/15 Bank Charges Transaction Fee $ 7.50 $ 7.50 $ 425,596.19 24

30/10/15 Interest Interest received $ - $ 455.32 $ 426,051.51 2330/11/16 Interest Interest received $ - $ 470.40 $ 426,521.91 2318/12/16 Transfers In Transfer in from Cheque Acc't $ 100,819.00 $ 527,340.91 2131/12/16 Interest Interest received $ - $ 517.60 $ 527,858.51 23

23/01/16 Transfers In Transfer in from Cheque Acc't $ - $ 15,000.00 $ 542,858.51 2129/01/06 Interest Interest received $ - $ 547.34 $ 543,405.85 2329/02/16 Interest Interest received $ - $ 599.97 $ 544,005.82 2331/03/16 Interest Interest received $ - $ 600.64 $ 544,606.46 2329/04/16 Interest Interest received $ - $ 562.51 $ 545,168.97 2331/05/16 Interest Interest received $ - $ 576.53 $ 545,745.50 2330/06/16 Interest Interest received $ - $ 470.98 $ 546,216.48 23

$ 21,018.30 $ - $ 21,018.30 $ - $ 123,148.21 $ 546,216.48 $ 102,129.91 $ 102,129.91 $ -

Cash Reserves Account #2 (Overseas Fund) $ 30,929.77

31/07/15 Interest Interest received $ - $ 36.22 $ 30,965.99 3331/08/15 Interest Interest received $ - $ 35.50 $ 31,001.49 3330/09/15 Interest Interest received $ - $ 34.39 $ 31,035.88 3330/10/15 Interest Interest received $ - $ 33.20 $ 31,069.08 3330/11/16 Interest Interest received $ - $ 34.30 $ 31,103.38 3331/12/16 Interest Interest received $ - $ 34.34 $ 31,137.72 3329/01/16 Interest Interest received $ - $ 32.16 $ 31,169.88 3329/02/16 Interest Interest received $ - $ 34.41 $ 31,204.29 3310/03/16 Transfers Out To General Acc't for Ranongga 23,365.32$ $ 23,365.32 $ 7,838.97 3231/03/16 Interest Interest received $ - $ 11.15 $ 7,850.12 33

1/04/16 Bank Charges Bank fee 5.00$ $ 5.00 $ 7,845.12 3414/04/16 Transfers Out To General Acc't for Ranongga 7,500.00$ $ 7,500.00 $ 345.12 3229/04/16 Interest Interest received $ - $ 0.03 $ 345.15 332/05/16 Bank Charges Bank fee 5.00$ $ 5.00 $ 340.15 34

$ 30,875.32 $ - $ 30,875.32 $ - $ 285.70 $ 340.15

9

9. Livingstone School Women’s RefugeBackground

From: Ian Cochrane [mailto:ianandjill2@bigpond.com] Sent: Wednesday, 11 May 2016 13:25To: Rod JohnstonSubject: Partner Housing donations to Livingstone School Bangladesh

Dear Rod,

I want to recognise the five generous donations from Partner Housing:

03/09/2013       $9500 [$5000 for the Women’s Refuge, $4500 for school classrooms];

23/03/2014      $6000 [$5000 from David Gold, $1000 from Partner Housing, both for the Women’s Refuge];

06/08/2014      $1100 [$1000 from Susan Faber, $100 from yourself, both for the Women’s Refuge];

28/03/2015       $2000 [from Susan Faber for the Women’s Refuge]; and

29/06/2015      $1000 [also from Susan for the Women’s Refuge].

As the Women’s Refuge closed long before its time, in keeping with the contract made with and signed by the Headmaster Bimal Roy and his wife Parul, as well as my wife Jill and I, I have contacted Susan concerning the possible return of her money. I will contact David Gold in the coming week.

My purpose in emailing you is to enable you and the Partner Housing Board to decide if you would like me to return the whole or part of the $6000 donated by Partner Housing [$5000 on 03/09/13 and $1000 on 23/03/14]. Alternatively, you and the Board may choose to allow that money to become part of the teachers’ salary fund. I am more than willing to accept whatever decision that you make at your next Board Meeting on July 2nd this year.

I really appreciate that we can resolve any money issues with the complete absence of any malice or bad feeling. How I wish that all issues involving money between individuals or organisations could be dealt with in this way.

Warm regards,

Ian.

Dr Ian Cochrane

Patron and Board Chairman

Livingstone School Bangladesh.

Moved: S Faber Seconded: A Gray Carried

Motion

PHAB acknowledges the advice from Ian Cochrane, Chairman of the Livingstone School Board (Bangladesh) that:

1. The Livingstone School Women’s Refuge is no longer operating as such,

2. Partner Housing donated AUD $ 19,600 for its construction (AUD $ 10,500 from Partner Housing Funds and AUD $ 9,100 on behalf of three donors),

3. The Livingstone School board is undertaking to retrieve a significant proportion of money expended on the Women’s Refuge Construction; and

4. The Livingstone School Board has offered to “….return the whole or part of the $6000 donated by Partner Housing …..[ or] ….. allow that money to become part of the teachers’ salary fund”

PHAB resolves that the funds retrieved be used to supplement teachers' salaries at Livingstone School (subject to agreement by the other donors who donated specifically for the construction of the Women’s Refuge.)

10

10. Annual AccountsBackground

The PHAB Annual Accounts for financial year ending 30 June 2016 are presented for acceptance by the Board and for auditing.

Moved: S Faber Seconded: W Ryan Carried

Motion

PHAB accepts the 2016 Annual Accounts (as summarised below) as tabled in detail, authorises the Treasurer and President to sign them on behalf of the Board, and to present them to the Honorary Auditor.

PHAB authorises the engagement of an Auditor, preferable on a pro-bono basis, but on a paid basis if this is not possible.

FOR THE YEAR ENDED 30TH JUNE 20162016 2015

Donations Received 580$ 52,052$

Interest received 8,334$ 8,938$

Membership Fees 55$ 110$

ATO Tax refund 822$ 423$

Sundry Income 40$ 197$

Windfall profit from early discharge of R Hyratt Part B Mortgage 24,924$ -$

Total Income 34,755$ 61,719$

Expenditure

Overseas project costs, including donations to partner organisations (104,563)$ (31,538)$

Banking Costs (316)$ (146)$

ATO Tax payment -$ -$

Other Costs -$ -$

Miscellaneous -$

Fundraising Costs -$ (198)$

Operating Expenses (14,684)$ (9,049)$

Total Expenditure (119,563)$ (40,931)$

Adjustments in Provisions

30,590$ (6,578)$

Net value of mortgages donated by Partner Housing Charity -$ 205,022$

Net value of properties donated by Partner Housing Charity -$ 536,500$

Write off of loans to Partner Housing Charity -$ (70,000)$ Total Adjustments 30,590$ 664,944$

(54,218)$ 685,733$

Income tax expense -$ -$ Net profit / (loss) for the year (54,218)$ 685,733$

Retained earnings at the start of the year 1,540,466$ 854,732$

Retained earnings at the end of the year 1,486,247$ 1,540,466$

The accompanying Notes form part of these Accounts.This statement should be read in conjunction with the Audit Report.

INCOME STATEMENT

Dispersment of funds from Tax Deductible Overseas Aid Account # 2 (reduction in liability)

Net profit before income tax

11

11. Annual ReportBackground

The draft 2016 Annual Report has been tabled separately.

Moved: Rod Johnston Seconded: B Hutchison Carried

Motion

PHAB accepts the 2016 Annual Report as presented, and approves its presentation to the AGM, subject to amending the letterhead.

12

12. Tahmoor – Sales Contacts and Owners MortgagesBackground

The Sales Contracts and Mortgages for the two properties at Tahmoor prepared by Goldrick Farrell Mullan Lawyers, in accordance with the previous PHAB resolution of PHAB Board Meeting 53 2015-4 (14/12/15) , are tabled separately. Amendments as set out below are required.

Previous Motion

PHAB resolves to execute the sales and mortgages of the two properties at Tahmoor as prepared by Goldrick Farrell Mullan Lawyers and amended below.

Required Amendment Sales Contracts for Krystal Beaver & Chad Roberts

Sales Contracts for Sharon Harris & Wayne Marcheff

Settlement Date 1 July 2016 1 July 2016Deposit $ 39,800 $ 19,100Balance $ 260,200 $ 280,900Right of way and common property

Specify right of way and common property?

Specify right of way and common property?

Vacant Possession Yes YesSubject to existing tenancies No NoHouse Yes YesGarage No NoCarport Yes YesHome unit No NoCar space No NoNone No NoOther No NoDocuments in the list of documents as marked or as numbered

GFM to determine GFM to determine

Other documents GFM to determine GFM to determineBlinds No NoCurtains No NoInsect screens Yes YesStove Yes YesBuilt in wardrobes Yes YesDishwasher No NoLight fittings No NoPool equipment No NoClothes line Yes YesFixed floor coverings Yes YesRange hood Yes YesTV antenna No NoOther Nil NilExclusions Nil NilSchedule on page 2 To be completed by GFM To be completed by GFMStrata Pans Should be the most recent showing

SP 87569Should be the most recent showing SP 87569

Required Amendment Mortgage for Krystal Beaver & Chad Roberts

Mortgage for Sharon Harris & Wayne Marcheff

Mortgage Annexure A Point 2) The numbering “a.” is confusing. The “a.” should be deleted, or (preferably) renumbered as 3) and the rest of the numbering advanced by one.

The numbering “a.” is confusing. The “a.” should be deleted, or (preferably) renumbered as 3) and the rest of the numbering advanced by one.

Schedule One, Point 1) insert …

16.6 years 18.0 years

13

The Problem

The families purchasing the properties at Tahmoor have delayed the purchases, indicating:

(a) misgivings concerning aspects of the Mortgage Contract (specifically the sharing of windfall profit in the event of early sale and discharge of the mortgage); and

(b) financial difficulties related to stamp duty and failure to get the First Home Owners Grant.

Rod Johnston met with David Alexander (of Goldrick, Farrell, Mulan) to discuss Partner Housing's legal responsibilities and the options for moving forward. Please refer to the advice below.

Meeting with the Families

A meeting was conducted Sunday 17 July 2016, to be attended by the with the two families purchasing the properties at Tahmoor (Chad Roberts & Krystle Beaver and Wayne Marcheff & Sharon Harris), Cynthia White, Peter Sheldon, Robyn Johnston and Rod Johnston.

The two letters (following) will be tabled and discussed at the meeting, with a view to determining whether Option 2 is acceptable to either or both of the families.

Proposals

1. Wayne Marcheff & Sharon Harris have accepted Option 2 (Option 3 was not available during discussions). Extend the mortgage by $ 20,000, increase repayments to $ 400 per week ($ 800 per fortnight) leading to a completion in 14.2 years.

2. Chad Roberts & Krystle Beaver have rejected Option 2 and Proposed Option 3. Extend the mortgage by $ 15,000, increase repayments to $ 350 per week ($ 700 per fortnight) leading to a completion in 14.9 years.

Discussion

I. PHAB has a moral obligation to honour its commitment to Partner Housing Charity (and hence to the two families) to proceed with sales at $ 300,000 and provide interest-free mortgages over a long term.

II. The differences between what is currently owed by the families arise because Chad and Krystle have been in their home longer.

III. In the context of PHAB's overall overseas program, both Option 2 and Option 3 are preferable to Option 1 in the sense that they bring the mortgages to conclusion earlier. Option 2 is slightly more preferable to Option 3.

IV. Although both couples claim difficulties in making repayments, Chad and Krystle are more persistent in making this point…. hence their Proposal 3.

V. At first sight, Option 3 may appear to be more generous than Option 2 (because the regular repayments are lower), but Option 2 has the advantage of a $ 5,000 larger interest-free mortgage, albeit over a shorter period. Therefore questions of inequity between our arrangements with the families are not simple to analyse.

Moved: P Sheldon Seconded: Robyn Johnston Carried

Motion

PHAB confirms that it wishes to honour its previous undertaking to Partner Housing Charity and to the two families at 82 and 82A Castlereagh Street Tahmoor, provided:

the sale values of each property are not less than $ 300,000;

settlement is achieved by 14 September 2016;

the mortgages are both equable and consistent with the principles established in previous similar mortgages (i.e. the general conditions in the current draft mortgage including sharing windfall profit in the event of early sale and discharge of the mortgage and discharge in as short a period as practical).

PHAB resolves to execute sales contracts for the two properties at 82 and 82A Castlereagh Street, Tahmoor as resolved at the PHAB Board Meeting No 55 of 4 April 2016.

PHAB resolves to modify the mortgages for the two properties at 82 and 82A Castlereagh Street, Tahmoor as set out below.

14

1. Sale price $ 300,000.

2. Mortgage is interest free.

3. The mortgage value is the sale price less deposits made to 30 June 2016 less further 11 x $ 300 deposits made to the date of settlement (proposed for 14 September 2016) plus an additional amount for Stamp Duty, Legal Costs and Valuation ($ 15,000 for Chad Roberts and Krystle Beaver and $ 20,000 for Wayne Marcheff and Sharon Harris).

4. From settlement, the repayment rates shall be increased to:

$ 700 per fortnight ($ 350 per week) for Chad Roberts and Krystle Beaver;

$ 800 per fortnight ($ 400 per week) for Wayne Marcheff and Sharon Harris.

5. This will mean that the mortgage will be discharged within 14.9 years (Chad Roberts & Krystle Beaver) and 14.2 years (Wayne Marcheff & Sharon Harris) from 14 September 2016.

Chad Roberts & Krystle Beaver

Wayne Marcheff & Sharon Harris

6. The 3 year restriction on reselling (previously discussed) is removed.

7. The Schedule 2 (Part B), as set out in Option 1, will be included, whereby any windfall profit resulting from sale of the property within a 10 year period from the date of occupation (not settlement) is shared on a sliding scale, commencing at 50% and diminishing to zero at 10 years.

8. Mortgage repayments shall change to fortnightly direct bank debits from settlement.                 

15

Correspondence

From: Wendy Jacques [mailto:Wendy.Jacques@gfm.com.au] [David Alexander]Sent: Tuesday, 5 July 2016 13:38To: 'Rod Johnston'Cc: PropertySubject: Sale or Properties Tahmoor, Mortgages, Stamp Duty and Related Matters

Dear Rod

I refer to your consultation with me yesterday when we discussed at some length the various difficulties associated with these transactions.  I confirm my advice as follows:

1.         Stamp Duty is payable on the value of the property or the sale price whichever is higher.   The Stamp Duty is payable by the Purchaser and based on your estimate of $430,000.00 for each property. The Stamp Duty will be $14,840.00 and may vary depending on the valuation obtained.   Please note that we will need a valuation for each property by a registered valuer who is registered with the Land Titles Office.

2.         There is no Stamp Duty on Mortgages.

3.         It would appear that neither of the Purchasers have the funds to fund the purchase and associated costs and it seems that matters will not proceed unless some arrangements are made to provide the funds to them for the purpose of the Stamp Duty and any associated costs.  I anticipate that they will be obliged to pay both Stamp Duty and their legal costs and I note that there has already been an email from their Conveyancer to them requesting that they resolve these outstanding matters.

As advised, Contracts have not yet been exchanged and accordingly no legal obligation has arisen and at this stage there has not been a sale of the properties.  The occupation by the proposed Purchasers is a matter for debate as they are clearly residing in the property but not paying rental and are presently making contributions towards their proposed deposit.

It seems to me following from our discussions and the variations discussed that the best option would be the following:

1.         Contracts be exchanged forthwith for the sale of the properties.

2.         That the terms of the Mortgages be resolved on the following basis:

            (a)        The amount of the Mortgage to be sufficient to make payment of the purchase price including Stamp Duty and associated legal costs.

           (b)       That the term of the loan be reduced to possibly fifteen (15) years.

            (c)        That the restrictions on the resale of the property be removed.  I note your advice that it would probably be beneficial for you if the property was sold early as this would release the amount of the Mortgage.  I note that you are to have discussions with the proposed Purchasers to negotiate these terms which will include a basis for sharing any opportunity profits made should the properties be sold within a limited period of time.   Please note that the Mortgages should also include an obligation by the Purchasers to reside in the property and that the Mortgage is repayable upon them vacating the property.

I look forward to hearing from you once you have had an opportunity of resolving these outstanding issues with the Purchasers and once your Board has made a decision concerning the matters set out above.

Kind regardsDavid Alexanderdavid.alexander@gfm.com.auConsultant and Notary Public

GOLDRICK FARRELL MULLAN LAWYERS

16

Discussion Options for 82A Castlereagh Street Tahmoor

Chad Roberts & Krystle Beaver

82A Castlereagh Street Tahmoor

Dear Chad and Krystle,

Thank you for agreeing to meet to discuss the purchase of the property at 82A Castlereagh Street Tahmoor and a corresponding mortgage.

Partner Housing Australasia (Building) Incorporated1 has previously sent to you a draft sales contract and a draft mortgage document, but we understand that you do not have sufficient funds to proceed on this basis. We are advised by our solicitors that, since these documents have not yet been signed by either party, at this stage no sales contract exists.

The purpose of this letter is to explore a possible further offer that may prove to be acceptable to both you and to Partner Housing. Please be aware that this is a discussion paper and is not a formal offer. Any additional formal offer must first discussed and adopted by the Partner Housing Board, which meets 1 August 2016.

There are two options that would most likely be acceptable to Partner Housing, although Option 2 would appear that the most likely to be acceptable to all parties.

Option 1 – Original OfferOption 1 is the Original Offer, which Partner Housing is prepared to honour, should you so choose.

Option 2 – Alternative with an Additional Loan for Stamp Duty, Valuation and LegalsThe following calculations are based on settlement occurring on 14 September 2016.

Purchase Price   $ 300,000            

Less all deposits paid to 30 June 2016                $   39,800    

Owing at 1 July 2016 $ 260,200

Less 11 weeks deposits required to 14 September 2016 $ 3,300

Owing at 14 September 2016 $ 256,900

Additional loan (Stamp Duty + Valuation + Legals $ 20,000

Mortgage value $ 276,900

Mortgage repayments $ 800 per fortnight ($ 400 per week)Number of years to pay off mortgage 13.3 years

1 The term Partner Housing is also used herein to refer to Partner Housing Australasia (Building) Incorporated, the current owner of the subject property. This should not be confused with the former owner, Partner Housing Charity.

17

Summary

1. Sale price $ 300,000.

2. Mortgage is interest free.

3. The mortgage value is the sale price less deposits made to 30 June 2016 less further 11 x $ 300 deposits made to the date of settlement (proposed for 14 September 2016) plus an additional $ 20,000 to cover Stamp Duty, Legal Costs and Valuation.

4. From settlement, the repayment rates shall be increased to $ 800 per fortnight ($ 400 per week).

5. This will mean that the mortgage will be discharged within 13.3 years from 14 September 2016.

6. The 3 year restriction on reselling (previously discussed) is removed.

7. The Schedule 2 (Part B), as set out in Option 1, will be included, whereby any windfall profit resulting from your selling the property within a 10 year period from occupation is shared on a sliding scale, commencing at 50% and diminishing to zero at 10 years.

8. Mortgage repayments shall change to fortnightly direct bank debits from settlement.

Other Comments1. Any application for the First Home Owner’s Grant (FHOG) is the responsibility of the Purchaser. In

order to assist your application for the FHOG, Partner Housing has taken the extraordinary steps of allowing occupation "under license", treating the payments as "deposits" rather than "rent" and paying the insurance and rates during this time. We will also provide statements as to the above, should you so require. However, we cannot accept responsibility for the success or otherwise of your application.

2. Stamp duty is payable by the purchaser on the valuation of the property at the time of sale. Because the purchase price is approximately $ 120,000 less than the likely valuation, you will be required to obtain a formal valuation. Partner Housing can assist by arranging this, but the cost will be added to the mortgage amount.

3. In order to meet a settlement date of 14 September 2016, the Partner Housing Board must be able to finalize the details of any sale and mortgage for adoption at the 1 August 2016 Board Meeting.

To properly brief the Board, we need to have your decision in writing or email on whether you intend to accept either Option 1 or Option 2 by Monday 25 July 2016.

4. If you do not wish to accept either option, I will reluctantly advise the Board to withdraw the current offer of sale, return the deposits you have already paid and offer a short-term rental arrangement until such time as we can arrange an alternative sale.

We hope that you also see the need for Partner Housing to bring this matter to a timely conclusion. These options represent an unprecedented financial advantage to your home ownership aspirations, and we hope that you will decide to accept our recommended Option 2.

In conclusion, we hope you are very happy in your new home.

Kind regards

Rod JohnstonPresidentPartner Housing Australasia (Building) Incorporated

18

Discussion Options for 82 Castlereagh Street TahmoorWayne Marcheff & Sharon Harris

82 Castlereagh Street Tahmoor

Dear Wayne and Sharon,

Thank you for agreeing to meet to discuss the purchase of the property at 82 Castlereagh Street Tahmoor and a corresponding mortgage.

Partner Housing Australasia (Building) Incorporated2 has previously sent to you a draft sales contract and a draft mortgage document, but we understand that you do not have sufficient funds to proceed on this basis. We are advised by our solicitors that, since these documents have not yet been signed by either party, at this stage no sales contract exists.

The purpose of this letter is to explore a possible further offer that may prove to be acceptable to both you and to Partner Housing. Please be aware that this is a discussion paper and is not a formal offer. Any additional formal offer must first discussed and adopted by the Partner Housing Board, which meets 1 August 2016.

There are two options that would most likely be acceptable to Partner Housing, although Option 2 would appear that the most likely to be acceptable to all parties.

Option 1 – Original OfferOption 1 is the Original Offer, which Partner Housing is prepared to honour, should you so choose.

Option 2 – Alternative with an Additional Loan for Stamp Duty, Valuation and LegalsThe following calculations are based on settlement occurring on 14 September 2016.

Purchase Price   $ 300,000            

Less all deposits paid to 30 June 2016                $   20,600    

Owing at 1 July 2016 $ 279,400

Less 11 weeks deposits required to 14 September 2016 $ 3,300

Owing at 14 September 2016 $ 276,100

Additional loan (Stamp Duty + Valuation + Legals $ 20,000

Mortgage value $ 296,100

Mortgage repayments $ 800 per fortnight ($ 400 per week)

Number of years to pay off mortgage 14.2 years

2 The term Partner Housing is also used herein to refer to Partner Housing Australasia (Building) Incorporated, the current owner of the subject property. This should not be confused with the former owner, Partner Housing Charity.

19

Summary

1. Sale price $ 300,000.

2. Mortgage is interest free.

3. The mortgage value is the sale price less deposits made to 30 June 2016 less further 11 x $ 300 deposits made to the date of settlement (proposed for 14 September 2016) plus an additional $ 20,000 to cover Stamp Duty, Legal Costs and Valuation.

4. From settlement, the repayment rates shall be increased to $ 800 per fortnight ($ 400 per week).

5. This will mean that the mortgage will be discharged within 14.2 years from 14 September 2016.

6. The 3 year restriction on reselling (previously discussed) is removed.

7. The Schedule 2 (Part B), as set out in Option 1, will be included, whereby any windfall profit resulting from your selling the property within a 10 year period from occupation is shared on a sliding scale, commencing at 50% and diminishing to zero at 10 years.

8. Mortgage repayments shall change to fortnightly direct bank debits from settlement.

Other Comments1. Any application for the First Home Owner’s Grant (FHOG) is the responsibility of the Purchaser. In

order to assist your application for the FHOG, Partner Housing has taken the extraordinary steps of allowing occupation "under license", treating the payments as "deposits" rather than "rent" and paying the insurance and rates during this time. We will also provide statements as to the above, should you so require. However, we cannot accept responsibility for the success or otherwise of your application.

2. Stamp duty is payable by the purchaser on the valuation of the property at the time of sale. Because the purchase price is approximately $ 120,000 less than the likely valuation, you will be required to obtain a formal valuation. Partner Housing can assist by arranging this, but the cost will be added to the mortgage amount.

3. In order to meet a settlement date of 14 September 2016, the Partner Housing Board must be able to finalize the details of any sale and mortgage for adoption at the 1 August 2016 Board Meeting.

To properly brief the Board, we need to have your decision in writing or email on whether you intend to accept either Option 1 or Option 2 by Monday 25 July 2016.

4. If you do not wish to accept either option, I will reluctantly advise the Board to withdraw the current offer of sale, return the deposits you have already paid and offer a short-term rental arrangement until such time as we can arrange an alternative sale.

We hope that you also see the need for Partner Housing to bring this matter to a timely conclusion. These options represent an unprecedented financial advantage to your home ownership aspirations, and we hope that you will decide to accept our recommended Option 2.

In conclusion, we hope you are very happy in your new home.

Kind regards

Rod Johnston

President

Partner Housing Australasia (Building) Incorporated

20

13. Habitat for Humanity FijiBackground

Partner Housing and Habitat for Humanity Fiji have negotiated an MOU whereby PHAB will provide design, training and financial assistance to HFHF over a five year period, with funding up to $ 250,000. This is consistent with the previous resolution (see below) and the draft MOU, which was circulated some time ago to directors, which received a positive response.

The first project will be the reconstruction of a Naboutolu Settlement Ra (Fiji) following Cyclone Winston, for which we will commit AUD $ 100,000.

Previous discussions were based on equal tranches of AUD $ 20,000 for routine building (not reconstruction)

Because this is reconstruction of houses destroyed by the cyclone, the project needs to proceed quickly and  HFHF has requested the payments in three tranches as follows:

First Tranche - $55,000.00 - Purchase of Materials for the entire project as availability of materials both timber and hardware is becoming a challenge plus Training Cost; Second Tranche - $25,000.00 - Includes training cost plus other support cost;  Third Tranche - $20,000.00 -Includes training cost plus other support cost; Total AUD $100,000.00       

At the time when the Board Meeting was scheduled for 4 July, we committed to making the first tranche in the first week of July (i.e. after the meeting). However, we have had to postpone the Board Meeting to 1 August. Hence the reason for asking the following questions:

Most Directors responded positively to the question, “ Do you agree to the payment of the first tranche in the first week of July to Habitat Fiji of AUD $ 55,000 as requested by Habitat Fiji?” There were no negative responses.

Previous Motion

PHAB resolves the following:

1) PHAB adopts a modified 10 year plan, which brings forward the Fiji program, while delaying those in Vanuatu and Tonga, subject to the resolution of the issues raised in Point 3. The cash flow has been recalculated and is included in the Operations Report. There are no cash flow problems.

2) PHAB endorses the pro-bono project to asses the current Fiji transition house designs for cyclones resistance and suitability for reconstruction following Cyclone Winston and to share this information with Habitat for Humanity Australia and Habitat for Humanity Fiji.

3) PHAB shall continue negotiations with Habitat for Humanity Fiji for the following services and funding in Fiji, with a view to signing an MOU, subject to the resolution of the following points.

The Agreements shall be circulated to the Board before signing.

Points requiring resolution

PHAB will include a monitoring and reporting role. However, before signing an MOU with Habitat for Humanity Fiji, PHAB shall ensure that it does assume responsibility for compliance of the finished construction to the laws of Fiji, the quality of HFHF's work, insurance etc.

Inclusions:

(i) Partner Housing shall supply on a pro-bono basis electronic and hard copy designs for village houses, including calculations, drawings, designs, details, specifications, bills of quantities, training materials and other materials used to communicate, train and control construction.

(ii) Partner Housing shall supply on a pro-bono basis training, inspections, auditing and the like.

(iii) Partner Housing shall supply funding (up to AUD $ 250,000) for the purchase of materials for the structural framing, floor and roofs of village houses, (i.e. steel or timber posts, timber external frames and trusses, flooring, steel roof sheeting, nails, screws, bolts and washers that form the structural framework, roof and floor of the houses) provided by Partner Housing in tranches, each corresponding to two houses but not exceeding AUD $ 20,000 [AUD $ 10,000 per house], and provided only on completion of the prefabrication and trial erection in strict accordance with the Partner Housing Designs.

Exclusions

21

(i) Other house construction materials and costs, Partner Housing Overheads, HFHA overheads and HFHI overheads associated with the completion of houses (of which the structural framing, floor and roofs form part) are outside the scope of this Grant Funded Activity; and must be met by the organisations concerned from other funding sources.

(ii) The following materials are specifically excluded from the scope of this Grant Funded Activity – wall cladding, doors, windows, hardware, plumbing, electrical wiring or fittings.

(iii) The following activities are specifically excluded from the scope of this Grant Funded Activity – material procurement, construction management, supervision, labour for prefabrication, trial erection, transport to site, site preparation, site-erection, construction, fit-out, painting, finishing.

Moved: P Cheers Seconded: B Hutchison Carried

Motion

PHAB endorses the MOU between Habitat for Humanity Fuji (HFHF) and PHAB, signed in July 2016, which has been circulated separately.

14. Habitat for Humanity AustraliaBackground

For the last 11 years, Partner Housing has worked closely with Habitat for Humanity Australia (HFHA) in projects such as pro-bono professional assistance in Thailand, Indonesia, Sri Lanka, India and Solomon Islands following tsunamis, funding /training / professional assistance in Fiji [current project] and on-going ad-hoc pro-bono engineering assistance for several projects in Australia).

Partner Housing has proven to be a reliable partner to HFHA, particularly in their overseas operations. As a result, HFHA has invited Partner Housing (and two of our partners, Vision for Homes [PNG] and South Ranongga Community Association [Solomon Islands]) to be members of their consortium bidding for on-going funding from the Australian Government (DFAT). If successful (and HFHA believes that they/we will be) we will have access to a significant amount of on-going funding for our PNG and Solomons work.

PHAB has finalised and signed an MOU to replace the one negotiated some years ago with HFH International (which included HFHA).

Moved: A Gray Seconded: Robyn Johnston Carried

Motion

PHAB endorses the MOU between Habitat for Humanity Australia (HFHA) and PHAB, signed in July 2016, which has been circulated separately.

15. “Constitution & Policies”, “Procedures” and “Code of Practice”Background

Further negotiations with ACFID have necessitated some relatively minor changes to the “Constitution & Policies” and “Procedures”, circulated separately. The “Code of Practice” remains unchanged.

Previous Motion

PHAB accepts the revised 2015 versions of “Constitution & Policies”, “Procedures” and “Code of Conduct” circulated by email.

Moved: B Hutchison Seconded: D Kaunitz Carried

Motion

PHAB accepts the revised 2016 versions of “Constitution & Policies”, “Procedures” and “Code of Conduct” circulated separately, subject to the inclusion of the resolution of this Board Meeting.

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16. Save Gibitngil Island AssociationBackground - Extract of letter from Jason Spurr (SGIA President)

Moved: P Cheers Seconded: S Faber Carried

Motion

PHAB resolves to contribute a further $ 6,000 to SGIA for the construction of 15 latrines at AUD $ 400 each.

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17. Resignation of Julienne McKay as a Director and Member of the PHAB BoardBackground

From: Julienne McKay [mailto:julienne.mckay@gmail.com] Sent: Tuesday, 19 July 2016 17:57To: Rod JohnstonSubject: Re: PHAB Auditor

Hi Rod,

I arrived back on Friday and have been meaning to contact you.  After a great deal of thought  - and regret - I have decided that I am no longer able to continue as a member of the PHAB Board.  My commitments in Laos and Cambodia are expanding and take a great deal of my time.  In addition, when I am at home, I have become involved with local community organisations, including the Bushfire Brigade that, like PHAB, meets on the first Monday of the month.

I realise that you set the date for forthcoming Board meeting at a time when I said I would be available in Sydney and am sorry for any inconvenience to you or others. As it has turned out, one of my colleagues from Laos will be arriving in Sydney at that time, for meetings with donors, so I would not have been able to attend.

Good luck as you and the Board take PHAB in new directions.

Regards,

Julienne   

From: Rod Johnston [mailto:rod@electronicblueprint.com.au] Sent: Tuesday, 19 July 2016 23:02To: 'Julienne McKay'Subject: P16071901-1 J McKay Thanks for your commitment

Dear Julienne,

Thanks for the email below. I would like to take this opportunity to thank you for the several years of commitment that have been instrumental in establishing a very productive partnership between Vision for Homes and Partner Housing. You should be very proud of this achievement.

I have no doubt that your work in Laos and Cambodia, as well as locally, will be equally productive.

On a personal note, may I thank you and David for your friendship and encouragement ….. your joint commitment to the projects you undertake is quite inspiring.

Please keep in touch, and we look forward to hearing of your Laotian and Cambodian adventures.

Kind regards

Rod

Moved: Rod Johnston Seconded: P Sheldon Carried

Motion

PHAB accepts the resignation of Julienne McKay as a Director and Member of the PHAB Board;

PHAB would like to thank Julienne McKay for her commitment to the activities of Partner Housing and Vision for Homes in PNG, acknowledging the indebtedness of both organisations to her efforts in initiating and nurturing the relationship.

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18. New bank account for payments to Solomon Islands within the approved budgetBackground

PHAB is currently experiencing difficulties in the time it takes to approve and sent payments to the suppliers and contractors in Solomon Islands and to control expenditure for local services. The following is intended to simplify this process.

Moved: S Faber Seconded: A Gray Carried

Motion

PHAB resolves to open a new Westpac bank account to facilitate a more streamlined procedure for payments to suppliers and contractors bases in Solomon Islands. The features of the account will be:

(a) Deposits into the new account will be made when authorised by the Regional Manager (Solomon Islands) and the CEO (President) in consultation with the Finance Manager (Treasurer).

Although there can be several deposits each year, each deposit shall not exceed the greater of:

(i) Half of the budgeted amount for the financial year

(ii) $10,000.

(b) Payments from the new account may be made one authorised signatory acting alone, within the following limits:

(i) All transactions shall be made on the email (or similar) authorisation of the Regional Manager (Solomon Islands) and the CEO (President)

(ii) A report of all transactions shall be included for Board approval at the next Board meeting.

(iii) The option to use Compass Global for large transfers remains unchanged by this resolution.

(iv) Payments shall only be made to approved recipients.

(v) At this stage, approved recipients are Simon Alepio, Herrick Ragoso, Tongs Corporation and Transol Limited.

(vi) Other approved recipient may be added to this list though formal agreement by the Regional Manager (Solomon Islands) and the CEO (President).

(vii) The transactions on the new account shall be recorded on an Excel spreadsheet compatible with that current used for the recording of transactions of other accounts and using the coding shown below.

19. Insurance25

Moved: Robyn Johnston Seconded: D Kaunitz Carried

Motion

PHAB resolves to accept the Arthur J Gallagher approximate quotation of $ 600 to $ 700 per year for travel insurance for volunteers on overseas projects, subject to satisfactory exclusions and coverage.

Meeting CloseThese minutes are an accurate record of the resolutions of the Board Meeting of Partner Housing Australasia (Building) Incorporated.

Rod Johnston

President and Public Officer of Partner Housing Australasia (Building) IncorporatedChairman of Board Meeting

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OPERATIONS REPORTThis report serves as a record and advice to the PHAB Board of on-going projects and commitments made at previous Board meetings and still in the course of implementation.Operating Plan and Budget

Policy

A current plan shall be prepared and adopted annually, including:

(a) An annual operating budget

(b) An annual resource development plan (land, money, volunteers and goods-in-kind)

(c) A five year plan including program goals. (The plan may cover a longer period if appropriate.)

Motion

PHAB adopts, and recommends that the PHAB AGM adopt, the following Operating Plan and Budget, subject to annual review at each AGM. Such review shall consider the financial resources of PHAB and its Partner Organisations, the degree to which the Partner Organisations can operate independently and the opportunities presenting in neighboring South Pacific countries.

Construction and Training Program – 2015 >>>2025 Extend the PNG model to Solomons, then progressively to Vanuatu, Tonga and Fiji.

Provide AUD 45,000 per year for 4 to 6 years construction support for each centre.

Provide AUD 5,000 per year for 4 to 6 years direct management cost for each centre.

Provide AUD 5,000 per year on-going training support for each centre in the scheme.

Modest fund-raising programs rising to AUD 40,000 per year (Total AUD 220,000) e.g. Sales of CPD Training Packages. Australian building businesses to partner NGOs.

Interest earnings at a rate equal to or better than inflation (say 2.5% per year)

Mortgage redemption: AUD 188,231 in 2015-16. AUD 87,412 in each other year.

Design, Publication & Administration – 2015 >>>2025 Continue the ad-hoc design service to other NGOs.

Develop improved building, water & sanitation designs (e.g. Direct Anchorage)

Enhance the Building Skills Training Packages for use by other training institutions.

Joint Venture with Australian Building Codes Board to provide regulatory assistance.

Joint Venture with Standards Australia for structures & water/sanitation handbooks.

Supervise the balance of the Save Gibitngil Island Association program.

Continue ACFID and SRG activities.

Satisfy all governance requirements.

The Budget has been modified to reflect the changes proposed for the 1 August 2016 Board Meeting.

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Budget Option 1 - Moderate fund raising peaking at $ 40,000 per year

Year ending 30 June 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025Construction Programs Supported

PNG 1.0 1.0 1.0 1.0 0.5

Solomons 0.5 1.0 1.0 1.0 1.0 1.0 0.5

Fiji 2.2 1.0 0.5 0.5 0.5 0.3

Vanuatu 0.5 1.0 1.0 1.0 1.0

Tonga 0.5 1.0 1.0No of construction programs supported 3.7 3 3 3 2 2 2 2 2 2No of traning programs supported 3 3 3 3 3 4 4 5 5 5Construction subsidy per base (45,000)$ (46,125)$ (47,278)$ (48,460)$ (49,672)$ (50,913)$ (52,186)$ (53,491)$ (54,828)$ (56,199)$ Training subsidy per base (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ Project management & audit per base (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ Project cost per base (55,000)$ (56,375)$ (57,784)$ (59,229)$ (60,710)$ (62,227)$ (63,783)$ (65,378)$ (67,012)$ (68,687)$ PHA overheads (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ HFHA MOU repayment (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ -$ Inflation rate 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%Annual interest rate on cash investments 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%Part A mortgage redemption 75,895$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Part B mortgage income 24,924$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Mortgage repayments 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$ 87,412$

Cash Flow

Opening balance 1,540,465$ 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ Income from fund raising activity -$ 5,000$ 10,000$ 15,000$ 20,000$ 25,000$ 30,000$ 35,000$ 40,000$ 40,000$ Interest income 12,234$ 11,485$ 9,118$ 7,365$ 5,598$ 4,503$ 3,597$ 3,115$ 2,525$ 1,207$ Part B mortgage income 24,924$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Construction subsidy (167,500)$ (138,375)$ (118,195)$ (121,150)$ (99,343)$ (90,513)$ (78,279)$ (80,236)$ (109,656)$ (112,398)$ Training subsidy (15,000)$ (15,375)$ (15,759)$ (16,153)$ (16,557)$ (22,628)$ (23,194)$ (29,717)$ (30,460)$ (31,222)$ Project management & audit (18,611)$ (15,375)$ (13,133)$ (13,461)$ (11,038)$ (10,057)$ (8,698)$ (8,915)$ (12,184)$ (12,489)$ PHA overheads (5,000)$ (5,125)$ (5,253)$ (5,384)$ (5,519)$ (5,657)$ (5,798)$ (5,943)$ (6,092)$ (6,244)$ HFHA MOU repayment (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,160)$ (12,117)$ -$ Net expenditure from Overseas Account 30,930$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Closing balance 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ 255,979$

Balance Sheet

Cash 459,397$ 364,723$ 294,593$ 223,901$ 180,133$ 143,873$ 124,593$ 100,987$ 48,298$ 14,565$ Mortgage assets 1,028,122$ 940,710$ 853,298$ 765,886$ 678,474$ 591,062$ 503,650$ 416,238$ 328,826$ 241,414$ HFHA MOU liability (97,237)$ (85,077)$ (72,917)$ (60,757)$ (48,597)$ (36,437)$ (24,277)$ (12,117)$ 0$ 0$ Donations committed for Overseas Projects -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Closing balance 1,390,282$ 1,220,357$ 1,074,974$ 929,030$ 810,010$ 698,499$ 603,966$ 505,109$ 377,124$ 255,979$

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Professional ServicesPartner Housing offers “Pro-Bono Design & Help-Desk Services” programs to other organisations in developing countries. Professional Services Manager: Bruce Hutchison

Motion

PHAB notes the following Professional Services Report

Current Projects (Partner, Location, Year, Project and Activity)

ACFID Membership – 2016 – Application lodged and discussion proceeding.

HFHA – 2016 – Vanuatu Vernacular Housing Assessment.

Assistance in framing the technical assessment of vernacular housing in Vanuatu for cyclones resistance and improvement for reconstruction following Cyclone Pam.

HFHF – 2016 – Fiji Transition House Assessment

Assess current Fiji transition house designs for cyclones resistance and suitability for reconstruction following Cyclone Winston.

SRCA & NRCA (Solomons) – 2016 Design improved Keigold and Lale water supplies. Clive Beddoe designing.

VFH (PNG) – 2016 – Design and documentation of two government houses. Design progressing.

VFH (PNG) – 2012 to current - Building Skills Training Program. Continue as part of long-term training

Completed Projects (Partner, Location, Year, Project and Activity)

VFH (PNG) – Standard Design and Bill of Quantities for five police houses.

SRCA & NRCA (Solomons) – 2015 Design of Obobulu and Keigold water supplies.

ICRC & VFH (PNG) – Standard design of clinic building for Kalolo in PNG Southern Highlands.

TPUni (South Pacific) – Assistance to Tokyo Polytechnic University on researching Pacific Building Codes.

ARDA (Laos) - 2012 to current - Building Skills Training Program.

DBTI (Solomons) 2012 to current – Building Skills Training Program.

ABCB-SA-CTS-PHA 2015 Consortium (Vanuatu) – Project did not proceed.

WVI (Nepal) – 2015 Initial designs for World Vision International. Project did not proceed to construction.

WVI (Vanuatu) – 2015 Design assistance for Cyclone Pam reconstruction. Did not proceed to construction.

SRG (Asia-Pacific) – 2013-2014 Coordinate Shelter Reference Group Design Standardization

Tuvalu PWD (Tuvalu) – Provision of electronic copy of Building Regulations

WVI (Philippines) – 2014 Design assistance for Cyclone Yolanda reconstruction

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SGIA (Philippines) – 2014 Gibitngil Philippines Basic Shelter (Design phase)

NRCA (Solomon Islands) – 2014 Keigold Water Reticulation (Design phase)

Tonga MOI (Tonga) – 2014 Preliminary design advice for Cyclone Ian reconstruction

PHAB (South Pacific) – 2013 Standard Design Policy and Details

SRG (Australia) – 2013 Presentation to Shelter Reference Group Forum & design standardization

SRCA (Solomon Islands) – 2013 Obobulu Clinic Proposal – Proposal prepared for Ministry of Health

VFH (PNG) – 2013 Advice on concrete block manufacturing business plan and plant design

CF (Myanmar) – 2013 Design advice on preschool building

NRCA (Solomon Islands) – 2012 Buri Water Reticulation (Design phase)

DBTI (Solomon Islands) – Structural check of water tower (with TTW Consulting)

NRCA (Solomon Islands) – 2012 Buri Community Centre redesign

SRG (Australia) – 2012 to current – Participate in various activities of the Shelter Reference Group

EAA (Solomon Islands) – 2012 - Ranongga Sanitation Requested design changes

PHC (Australia) - 2010-2012 - Frame check and certification of houses for Tahmoor

EAA (Solomon Islands) – 2009 - Standard Buildings in Solomon Islands - On-going design of classrooms

EAA (PNG) – 2012 East Arwin Spring box design and supervision

EAA (Cook Islands) – 2010 Design and document cyclone-damaged house reconstruction.

EAA (Solomon Islands) – 2009 Hydro Electricity. Assessment of rural hydro electricity

DST (India) – 2009 Structural design of Baby Clinic Lingarajapuram (Bangalore, India)

EAA (Solomon Islands) – 2008 Design & help desk for Solomon Islands school reconstruction Gizo

PHC (Australia) – 2008 Frame check and certification of transportable affordable house in Airds (Sydney)

Kiribati PWD (Kiribati) – 2008 Design of replacement Butoa Bridge (North Tarawa) Design by Arup.

Kiribati PWD (Kiribati) – 2008 Design check of sewage disposal for Tab North Hospital.

PHAB (South Pacific) – 2008 Development of water harvesting and septic disposal guidelines

HFHI-AP (Timor Leste) – 2007 Architectural & engineering drawings for Resource Centre (Dili)

HFHI-AP (Mongolia) – 2007 Standard affordable houses. Preparations of architectural drawings.

HFHA (Solomon Islands) – 2007 Proposals for SI Government for post- tsunami repairs

KPWD (Kiribati) – 2007 Drawings and specifications for two copra sheds for outlying islands

HFHI-AP (Timor Leste) – 2006 Technical support for new concrete block system for housing.

HFHI-AP (Timor Leste) – 2006 Support for Habitat Resource Centre in Dili with Training Material.

EAA (Pakistan) – 2006 Engineering advice for girls school.

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HFHI-AP (India) – 2005 - Technical & Management Audit of post-tsunami house reconstruction

HFHI-AP (Indonesia) – 2005 - Technical & Management Audit of post-tsunami house reconstruction

HFHI-AP (Thailand) – 2005 - Technical & Management Audit of post-tsunami house reconstruction

HFHI-AP (Sri Lanka) – 2005 - Technical & Management Audit of post-tsunami house reconstruction

Australian and International Partner OrganisationsABCB = Australian Building Codes Board (Vanuatu & South Pacific)

SA = Standards Australia (Vanuatu & South Pacific)

CTS = Cyclone Testing Station - James Cook University (Vanuatu & South Pacific)

TPUni = Tokyo Polytechnic University (Asia-Pacific)

SRG = Shelter Reference Group (Asia-Pacific)

WVI = World Vision International (Philippines & Vanuatu)

SGIA = Save Gibitngil Island Association (Philippines)

VFH = Vision for Homes (Papua New Guinea)

NRCA = North Ranongga Community Association (Solomon Islands)

SRCA = South Ranongga Community Association (Solomon Islands)

LS = Livingstone School (Bangladesh)

ICRC = International Committee of the Red Cross (Papua New Guinea)

CIRC = Cook Islands Red Cross (Cook Islands)

ARC = Australian Red Cross (Cook Islands)

DST = Divya Shanthi Trust (India)

Kiribati MPWU = Republic of Kiribati Ministry of Public Works and Utilities (Kiribati)

Tuvalu PWD = Tuvalu Public Works Department (Tuvalu)

Tonga MOI = Kingdom of Tonga Ministry of Infrastructure (Tonga)

DBTI = Don Bosco Technical Institute (Solomon Islands)

CF = Child Fund (Myanmar)

ARDA = Anglican Relief & Development Agency (Laos)

EAA = Emergency Architects Australia (PNG & Solomon Islands)

HFH-AP = Habitat for Humanity International (Thailand, Indonesia, India, Sri Lanka)

HFHA = Habitat for Humanity Australia (Solomon Islands & Australia)

HFHF = Habitat for Humanity Fiji

PHC = Partner Housing Charity (Australia)

PHAB = Partner Housing Australasia (Building) Incorporated (Design & training information for Asia-Pacific)

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PNG StrategyBackground

In broad principle, it is proposed that PHAB support and substantially fund a Vision for Homes Building Skills Training Program, based on truss and frame prefabrication and developing the Direct Anchorage System for resistance to cyclone, earthquake and tsunami. This will serve to train local tradesmen, as well as a facility for spreading new techniques to other South Pacific Countries.

Motion

PHAB adopts the strategy detailed below for assisting Vision for Homes (PNG) and approves the donations listed therein.

1. Purpose

The proposal is designed to:

(a) Help ensure that Vision for Homes maintains and progressively increases the structural quality of building in PNG;

(b) Give Vision for Homes greater autonomy in the allocation of funds between projects, whilst maintaining project by project reporting on financing and repayments;

(c) Help establish the long term financial viability of Vision for Homes through encouraging competitive and prudent pricing practices in conjunction with the management of the funds provided by PHAB.

(d) Facilitate the expansion and operation of a viable Building Skills Training program to improve building skills in PNG and in other countries of the South Pacific.

(e) Provide funding assistance for operation and construction of a 5.7 x 5.7 m demonstration building at the Mount Hagen office for use in the Building Skills Training program.

(f) Improve the efficiency of financial transactions, including transfer of donations by volunteers.

2. Financial arrangement

It is proposed to encourage the adoption of improved building skills (including the Direct Anchorage System) by the following financial arrangements.

(a) PHAB shall provide funding to cover the material cost of the structure (framing, roof sheeting and floor) for all buildings constructed by Vision for Homes that incorporate the standard PHAB Designs (e.g. Direct Anchorage Method) up to a maximum of AUD 45,000 per year.

(b) PHAB shall provide a funding contribution of AUD 5,000 per annum to the Vision for Homes Building Skills Training program, for purposes of employing a trainer, providing material and the like.

(c) PHAB shall provide a “start-up” grant of AUD 20,000 to be used to construct a 5.7 x 5.7 Direct Anchorage demonstration house (frames, trusses, roof and floor) at the Mt Hagen office, to serve as a demonstration and an allowance for some development costs.

(d) Payment shall be made of 50% at commencement of each project and 50% on completion of each project.

(e) Payment shall be subject to verification by the Project Manager, Regional Manager or other PHAB volunteers of the costs and compliance with the agreed type and quality standards of construction. Such verification shall be determined by a combination of site visits and regular emailed construction photographs and accounts. No payments will be made for work that does not comply with the agreed method of construction or specification.

(f) PHAB shall ensure that the amount received in PNG kina, after transfer costs, is the amount agreed by PHAB and Vision for Homes. PHAB shall include in its annual budget an amount to account for transfer charges and adverse movements in the exchange rate. This provision shall be within the AUD $ 45,000 cap defined in paragraph (a).

Notes

(i) The basis of the funding approval is as follows. The material cost of the frame typically represents 30% to 50% of the cost of a building, depending on the type and size of building. House costs range from PNG kina 25,000 (approximately AUD $ 12,500) to PNG kina 90,000 (approximately AUD $ 45,000); classrooms and clinics around PNG kina 85,000 (approximately AUD $ 42,500).  

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(ii) It will be up to Vision for Homes to determine whether this money is used to reduce the total price to the person/organisation commissioning the building or if Vision for Homes retains all (or part) of the funds to finance other projects.  For example, in future, Vision for Homes could finance house construction and completion for very poor families using profit from the projects where the structure has been financed by PHAB. 

(iii) Towards the end of each calendar year, the Vision for Homes Project Manager and the Regional Manager (PNG) shall determine the total number and type of buildings, water and sanitation, that Vision for Homes is likely to build in the coming year. The Regional Manager (PNG) shall request of the PHAB December Board meeting a budget allocation of the aggregate structure costs (up to a maximum of AUD $ 45,000) plus a Training Grant of AUD $ 5,000.

3. Other services provides by PHAB

The following services shall be provided, at no cost to Vision for Homes, by PHAB.

(a) Once per year, the PHAB Project Manager shall visit Vision for Homes for purposes of carrying out a technical audit, governance audit and training. PHAB approves reimbursement of the costs associated with this activity, the expected cost to be in the range of AUD $ 2,500 to AUD $ 3,500 per yearly visit.

(b) PHAB shall provide, at no cost to Vision for Homes, planning assistance, mentoring and representations by the Regional Manager.

(c) PHAB shall provide, at no cost to Vision for Homes, design and documentation assistance for construction projects.

4. Improvement of the efficiency of financial transactions

(a) PHAB shall investigate and adopt practices that reduce the cost of transferring donations by PHAB to Vision for Homes for the construction subsidy and training.

(b) PHAB shall include in the periodic transfers in paragraph 4(a), additional amounts necessary to the cover costs incurred by Vision for Homes associated with visits by PHAB volunteers.

(c) PHAB shall receive, receipt and record tax-deductible donations made to PHAB by volunteers for the purpose of offsetting the costs incurred in PNG by Vision for Homes associated with visits by PHAB volunteers.

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Solomon Islands StrategyBackground

It is proposed that PHAB support and substantially fund a Water and Sanitation Training Program, to be developed in Obobulu by the South Ranongga Community Association (in concert with the North Ranongga Community Association). This is in addition to an on-going program to fund and install water treatment projects in Ranongga.

Note: This is similar In concept, although with a different focus, to the proposal for PHAB to support and substantially fund a Building Skills Training Program, based on truss and frame prefabrication and developing the Direct Anchorage System in PNG.

Motion

PHAB adopts the strategy detailed below for assisting the the Ranongga community associations, and approves the donations listed therein.

1. PHAB shall continue the existing programs of water supply and maintenance:

(a) PHAB shall provide funding to cover the material cost of water and sanitation materials constructed by South Ranongga Community Association up to a maximum of AUD 45,000 per year.

(b) PHAB volunteers shall continue the current program of installing water supply, storage and reticulation programs at no cost to South Ranongga Community Association.

(c) Once per year, the PHAB Project Manager shall visit Ranongga for purposes of carrying out a technical audit, governance audit and training. PHAB approves reimbursement of the costs associated with this activity, the expected cost to be in the range of AUD $ 2,500 to AUD $ 3,500 per yearly visit.

(d) PHAB shall provide, at no cost to South Ranongga Community Association, planning assistance, mentoring and representations by the Regional Manager.

(e) PHAB shall provide, at no cost to South Ranongga Community Association, design and documentation assistance for construction projects.

2. PHAB shall:

(a) Facilitate an improvement in the governance of the Ranongga community associations and work with the South Ranongga Community Association (in concert with, and perhaps incorporating, the North Ranongga Community Association) to refine procedures, reporting and banking practices;

(b) PHAB shall help ensure that South Ranongga Community Association maintains and progressively increases the quality and maintenance of water supply and sanitation in Solomon Islands;

(c) Facilitate the establishment and operation of a viable a Water and Sanitation Training Program, to be developed in Obobulu by the South Ranongga Community Association (in concert with the South Ranongga Community Association) in Solomon Islands and in other countries of the South Pacific.

(d) Provide a funding contribution of AUD 5,000 per annum to the South Ranongga Community Association Building Skills Training program, for purposes of employing a trainer, providing material and the like.

(e) PHAB shall provide a “start-up” grant of AUD 1,000 to be used to construct a secure depot at Obobulu.

3. PHAB shall support the development of a “Ranongga” web portal, for purposes of facilitating cultural exchange, technical information transfer, research and fund raising.

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Code Date Amount To Project

1 23/06/2009 20,000$ EAA Ranongga Latrines1 4/02/2010 11,000$ EAA Ranongga Latrines2 13/10/2010 7,766$ VFH Contribution to house construction2 22/11/2010 406$ VFH PNG (internet costs)1 12/03/2011 $ 13,645 EAA Solomon Islands (It is assumed that EAA split this AUD 13,645 to North Ranongga and AUD 5842.37 to South Ranongga and AUD 512.72 to Burri Water Supply.3 12/03/2011 $ 513 EAA2 12/03/2011 $ 5,842 EAA Buri Water Project2 7/05/2011 2,910$ Grant Wood PNG Mt Hagen Site visit2 4/06/2011 150$ Grant Wood PNG Mt Hagen Site visit2 24/06/2011 6,858$ VFH Contribution to house construction3 24/06/2011 17,530$ CIRC House remediation1 21/07/2011 500$ EAA Herrick's Travel2 17/11/2011 17,532$ VFH PNG4 23/12/2011 2,750$ EAA East Arwin4 4/02/2012 $ 995 C Bennett East Arwin2 6/02/2012 5,096$ J McKay & D Campbell Report on training in Mt Hagen1 17/03/2012 EAA Ranongga ($ 10,000 cheque returned)2 23/04/2012 7,532$ VFH Contribution to house construction2 18/06/2012 2,380$ Grant Wood PNG Mt Hagen Site visit

1B 2/08/2012 10,000$ SRCA Donation to SRCA for latrines1B 24/08/2012 1,300$ SRCA Donation to SRCA for latrines (additional donation)

3 6/09/2012 17,500$ CIRC Donation to CIRC Cook Islands House Anchor Project3 4/04/2013 19,263$ CIRC Donation to CIRC Cook Islands House Anchor Project3 17/05/2013 393$ Bollinger Shipping Bollinger Shipping - Send tester to Cook Islands5 10/12/2012 25,000$ ARDA Donation to ARDA

1A 10/07/2012 10,000$ NRCA Donation to NRCA for latrines1A 10/09/2012 1,300$ NCA Donation to NRCA for latrines (additional donation)1C 18/03/2013 5,634$ Rotomould Rotomould Six tanks and fittings for Buri Water1C 8/04/2013 10,000$ NRCA Donation to NRCA (Buri Water)1C 8/04/2013 3,981$ Tongs Corporation Tongs Corp. 5 pipe coils for Buri Water 1C 16/04/2013 7,480$ Tongs Corporation Tongs Corp. 10 pipe coils for Buri Water 1C 13/05/2013 33$ Quasar Management Service

Pty LtdQuasar Freight to Buri (Solomon Islands)

1C 6/06/2013 2,394$ Quasar Management Service Pty Ltd

Quasar Buri Water Costs (Solomon Islands)1C 20/06/2013 232$ C Beddoe C Beddoe Buri Water Insurance + pipe fittings1C 22/06/2013 4,683$ G Vant G Vant Buri Water Travel with C Beddoe Solomon Islands1C 28/06/2013 2,170$ W Ryan W Ryan Travel to Solomon Islands

6 3/09/2013 9,500$ Livingstone School Classrooms & refuge construction2 28/11/2013 14,210$ VFH Donation for Keltiga school classrooms2 31/12/2013 4,738$ VFH Additional donation for Keltiga school classrooms7 6/01/2014 500$ SGIA Transfer of R Johnston donation7 11/02/2014 1,207$ D Kaunitz D Kaunitz & B Cowling travel costs to Phillipines7 11/02/2014 556$ D Kaunitz D Kaunitz & B Cowling travel costs to Phillipines2 18/02/2014 14,154$ VFH Donation for 2 houses (Lo & Por) \and office construction2 7/03/2014 383$ VFH Transport of equipment to VFH-PNG by Bollinger Transport

1C 17/03/2014 4,306$ C Beddoe Buri Water material, tools & travel (NRCA)1C 17/03/2014 1,156$ G Vant Buri Water material, tools & travel (NRCA)

6 23/03/2014 6,000$ Livingstone School Donation to Livingstone School (Private donors)7 23/03/2014 10,000$ SGIA Donation to SGIA Gibitngil Philippines2 23/03/2014 924$ G Wood Aborted trip to Mt Hagen VFH-PNG 2 1/04/2014 1,845$ G Wood Costs to PNG (aborted trip)

1C 4/06/2014 208.91$ G Vant G Vant - Tee shirts fro NRCA Buri1C 16/06/2014 2,689$ NRCA Keigold Water local costs (boat, fuel, cement etc)1C 16/06/2014 12,460$ Tongs Corporation Tongs - NRCA Keigold water

7 24/06/2014 420$ SGIA Transfer of Quasar donation 7 24/06/2014 138$ SGIA R Johnston - Materials & equipemt for SGIA Gibitngil

1C 6/08/2014 $ 4,644.83 C Beddoe Keigold Water Air tickets, plumbing, phone1C 5/08/2014 $ 3,241.04 NRCA Keigold Water Project transport etc

6 6/08/2014 $ 1,100.00 Livingstone School Donation to Livingstone School (Private donors)7 28/08/2014 $ 7,762.60 SGIA Donations raised by SGIA donors

1C 29/09/2014 $ 1,313.62 C Beddoe Keigold Water Air ticket, plumbing, currency, accommodation2 8/10/2014 $ 6,500.00 VFH Training Support6 28/03/2015 2,000$ Livingstone School Donation to Livingstone School (Private donors)2 1/06/2015 789$ G Wood VFH-PNG Project Audit and Train2 29/06/2015 2,441$ G Wood VFH-PNG Project Audit and Train

1C 29/06/2015 724$ Tongs Corporation Material for Ranongga Water Projects6 29/06/2015 $ 1,000.00 Livingstone School Donation to Livingstone School (Private donor)

1C 31/07/2015 5,418$ C Beddoe Ranonga Water expenses1C 4/08/2015 11,838$ Tongs Ranonga water hardware1C 11/08/2015 1,739$ Rotomold Thailand Ranongga tanks1C 17/08/2015 1,022$ D Kaunitz Ranongga Water expenses1C 11/09/2015 1,000$ S Alepio Ranonga 1C 22/09/2015 1,225$ C Beddoe Ranongga canoe food taxi fuel hardware

2 23/09/2015 20,000$ VFH Demonstration Prefabrication contribution1C 2/10/2015 5,665$ C Beddoe Ranongga air fare Vant & Broadbridge/tools/life jackets Solomon Island1C 12/10/2015 2,826$ S Alepio Ranongga To reopen ANZ Account

2 7/12/2015 1,554$ J McKay Air ticket K Kombra-Peng VFH-PNG1C 15/12/2015 234$ G Vant Ranongga Postage/chainsaw part/mob recharge/life jacket

2 18/12/2015 1,455$ D Harvey PNG air fare1C 10/03/2016 23,365$ Tongs Ranongga Water - Pipes & Hardware Compass Global

2 14/04/2016 22,500$ VFH House prefabrication (via Compass Global)1C 27/04/2016 1,719$ Ranongga Water - Canoe transport (via Compass Global)1C 12/05/2016 509$ C Beddoe Ranongga Water- Fittings1C 12/06/2016 2,493$ Ranongga Water - Shipping (via Compass Global)

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Project 1CNorth Ranongga Community Association South Ranongga Community AssociationWater Projects - Solomon Islands

Operational CostsYear Date AUD $ Debtor Detail2011-2012 $ 513

2012-2013 18/03/2013 $ 5,634 Rotomould Rotomould Six tanks and fittings for Buri Water8/04/2013 $ 10,000 NRCA Donation to NRCA (Buri Water)8/04/2013 $ 3,981 Tongs Corporation Tongs Corp. 5 pipe coils for Buri Water 16/04/2013 $ 7,480 Tongs Corporation Tongs Corp. 10 pipe coils for Buri Water 13/05/2013 $ 33 Quasar Management

Service Pty LtdQuasar Freight to Buri (Solomon Islands)

6/06/2013 $ 2,394 Quasar Management Service Pty Ltd

Quasar Buri Water Costs (Solomon Islands)20/06/2013 $ 232 C Beddoe C Beddoe Buri Water Insurance + pipe fittings22/06/2013 $ 4,683 G Vant G Vant Buri Water Travel with C Beddoe Solomon Islands

2013-2014 17/03/2014 $ 4,306 C Beddoe Buri Water material, tools & travel (NRCA)17/03/2014 $ 1,156 G Vant Buri Water material, tools & travel (NRCA)4/06/2014 $ 209 G Vant G Vant - Tee shirts fro NRCA Buri16/06/2014 $ 2,689 NRCA Keigold Water local costs (boat, fuel, cement etc)16/06/2014 $ 12,460 Tongs Corporation Tongs - NRCA Keigold water

2014-2015 6/08/2014 $ 4,645 C Beddoe Keigold Water Air tickets, plumbing, phone5/08/2014 $ 3,241 NRCA Keigold Water Project transport etc29/09/2014 $ 1,314 C Beddoe Keigold Water Air ticket, plumbing, currency, accommodation29/06/2015 $ 724 Tongs Corporation Material for Ranongga Water Projects

31/07/2015 5,418$ C Beddoe Ranonga Water expenses4/08/2015 11,838$ Tongs Ranonga water hardware

11/08/2015 1,739$ Rotomold Thailand Ranongga tanks11/09/2015 1,000$ S Alepio Ranonga 22/09/2015 1,225$ C Beddoe Ranongga canoe food taxi fuel hardware2/10/2015 5,665$ C Beddoe Ranongga air fare Vant & Broadbridge/tools/life

jackets Solomon Island12/10/2015 2,826$ S Alepio Ranongga To reopen ANZ Account15/12/2015 234$ G Vant Ranongga Postage/chainsaw part/mob

recharge/life jacket 10/03/2016 23,365$ Tongs Ranongga Water - Pipes & Hardware Compass Global27/04/2016 1,719$ S Alepio Ranongga Water - Canoe transport (via Compass Global)

12/05/2016 509$ C Beddoe Ranongga Water- Fittings12/06/2016 2,493$ Transol Ranongga Water - Shipping (via Compass Global)

$ 123,726

Year Date AUD $ Debtor Detail21/07/2011 $ 500 H Ragoso Donation to EAA Herrick's visit

28/06/2013 $ 2,170 W Ryan W Ryan Travel to Solomon Islands

17/08/2015 1,022$ D Kaunitz Ranongga Water expenses

$ 3,692 3.0%

Total $ 127,418

Overseas Management, Supervision & Auditing

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Project 2Vision for Homes - Papua New Guinea - House, School and Clinic Construction, Village Infrastructure Construction and Building Skills Training

Operational CostsYear Date AUD $ Debtor Detail2010-2011

13/10/2010 $ 7,766 VFH 22/11/2010 $ 406 VFH 12/03/2011 $ 6,858 VFH

2011-201212/03/2011 $ 17,532 VFH 7/05/2011 $ 7,532 VFH

2012-2013

2013-2014 28/11/2013 $ 14,210.00 VFH Donation for Keltiga school classrooms31/12/2013 $ 4,738.09 VFH Additional donation for Keltiga school classrooms18/02/2014 $ 14,154.38 VFH Donation for 2 houses (Lo & Por) \and office construction7/03/2014 $ 383.30 VFH Transport of equipment to VFH-PNG by Bollinger Transport

2014-2015 8/10/2014 $ 6,500.00 VFH Training Support2015-2016 23/09/2015 20,000$ VFH Demonstration Prefabrication contribution

7/12/2015 1,554$ J McKay Air ticket K Kombra-Peng VFH-PNG14/04/2016 22,500$ VFH House prefabrication (via Compass Global)

$ 124,134

Year Date AUD $ Debtor Detail2010-2011 7/05/2011 $ 2,910 G Wood Site visit to Mt Hagen, PNG 2011

4/06/2011 $ 150 G Wood Site visit to Mt Hagen, PNG 2011

2011-2012 6/02/2012 $ 5,096 J McKay & D Campbell Report on training in Mt Hagen18/06/2012 $ 2,380 Grant Wood PNG Mt Hagen Site visit

2012-2013

2013-2014 23/03/2014 $ 924 G Wood Aborted trip to Mt Hagen VFH-PNG

1/04/2014 $ 1,845 G Wood Costs to PNG (aborted trip)

2014-2015 1/06/2015 $ 789 G Wood VFH-PNG Project Audit and Train29/06/2015 $ 2,441 G Wood VFH-PNG Project Audit and Train

2015-2016 18/12/2015 1,455$ D Harvey PNG air fare

$ 17,989 14.5%

Total $ 142,123

Overseas Management, Supervision & Auditing

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Project 7Save Gibitngil Island AssociationGigitngil Island, Cebu, PhilippinesBasic Shelter Design & Construction

Operational CostsYear Date AUD $ Debtor Detail

6/01/2014 $ 500 SGIA Transfer of R Johnston donation 23/03/2014 $ 10,000 SGIA Donation to SGIA Gibitngil Philippines 24/06/2014 $ 420 SGIA Transfer of Quasar donation 24/06/2014 $ 138 SGIA R Johnston - Materials & equipemt for SGIA

Gibitngil 28/08/2014 $ 7,763 SGIA Donations raised by SGIA donors

$ 18,820

Year Date AUD $ Debtor Detail11/02/2014 $ 1,207 D Kaunitz D Kaunitz & B Cowling travel costs to

Phillipines 11/02/2014 $ 556 D Kaunitz D Kaunitz & B Cowling travel costs to Phillipines

$ 1,763 9.4%

Total $ 20,584

Overseas Management, Supervision & Auditing

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Fund-raising by Direct Approach Background

PHAB has previously resolved to approach Xponential to assist in a fund-raising campaign. This has been done and PHAB was advised to wait for further developments. A full report is set out in the Board Minutes 2015-2 (April 2015). The conclusion of an on-line assessment was:

Campaign leadership is non-existent or unknown. A capital campaign requires campaign leadership of influence and/or affluence. It is suggested that a period of 6-12 months leadership development be considered to identify, recruit and involve several people who could become influential leaders for your cause, organisation and campaign.

Previous Motion

PHAB endorses the previous motion, as follows, except the discussion will be further postponed until 2016.

PHAB acknowledges that it must be more focussed on fund-raising before proceeding.

PHAB will consider options for a concerted fund-raising program in 2016 at Board Meeting 2015-3 in July.

PHAB notes that the Xponential model involves a fee to Xponential rather than a percentage commission. This would appear to represent considerable risk of significant expenditure with no guarantee of financial return.

PHAB also notes that there are some possible positive developments on the ability of Xponential to deliver funding.

PHAB will further consider the Exponential model, the probable costs (fees) and the probability of significant net income to the organisation.

PHAB makes no commitment to Xponential at this point in time. This will remain the case until a firm quotation and credible assessment of likely net income are received, considered and approved.

PHAB requests John Fielder and Rod Johnston to keep in touch with Exponential.

The Ten Year Operating Plan and Budget are based on donations rising slowly over a ten year period to $ 40,000 per year. This level of fund raising would be best achieved by a combination of direct approach to major building products manufacturers, builders and engineering companies, and does not warrant the commissioning of Xponential.

Motion

PHAB resolves that Bill Ryan and Rod Johnston should approach major building products manufacturers, builders and engineering companies to act as major sponsors for specific programs.

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Fund-raising – CPD Training PackagesBackground

PHAB requires a major fund-raising program that:

Generates significant amounts of income each time a sale/donation is made,

Provides a service produced developed using the skills of PHAB members,

Involves relatively low overheads,

Imparts measurable value to the donor,

Enables the “sale” to be used as a “donation”.

The service which best fits the description above is the provision of Continuing Professional Development (using web-based training modules based on the current PHAB Training Modules). These can be offered on a commercial basis to Australian builders, engineers and architects, concentrating of house design and construction in Australia and the South Pacific. This will also fit well with the packages already under development for use in Solomon Islands, Laos, PNG and (probably) Bangladesh. Such a service has been offered previously on a commercial basis by Electronic Blueprint with some success.

Previous Motion

PHAB endorses a program of Continuing Professional Development (using web-based training modules), that will be developed and offered to Australian builders, engineers and architects, concentrating of house design and construction in Australia and the South Pacific, with all funds raised through this program directed to PHAB projects. The program will also be offered (free of charge) to our partner NGOs. Rod Johnston and Peter Cheers will develop this.

Previous Motion

PHAB shall commence marketing our CPD training packages (which are almost complete) as part of our fund raising program. Bill Ryan (Vice President) is requested to approach ACSE with a view to the following.

1) Enlist the aid of some volunteer ACSE engineers for both Professional Services and Building activities for design and detailing assistance for Gibitngil houses and sanitation (Philippines), Tacloban schools etc (Philippines), Mt Hagen school classrooms (PNG), Obobulu clinic (Solomons), Buri, Keigold and East Arwin water reticulation, Cook Islands anchorages and Tonga cyclone reconstruction. The volunteers can either be experienced designers (e.g. Principals of consulting firms), who can take on a particular project or less experienced employee engineers, working under Bruce's or your direction.

2) Provide CPD Training as a major on-going fund raising activity to ACSE. There are two options:

Training Workshop - The best way to start a training program is with a face-to-face workshop, and it is consistent with the notion of recruiting volunteers. Perhaps we could offer to provide a series of several CPD sessions. There are several topics that would be relevant to both structural designers and the work that Partner Housing does. (I am happy to expand the details) However, it is difficult to organise and maintain on an on-going basis. Perhaps we kick off with these, and then switch to Distance Learning Packages

Distance Learning Packages - This is similar to part of the Electronic Blueprint business that I operated for a number of years. Because I have done this relatively recently, a lot of the basic material is still relevant and I have been progressively adapting it. While much of the material is suitable for builders, much can be adapted for structural engineers.   

Motion

PHAB notes that Bill Ryan and Rod Johnston will progress this initiative

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