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Enumeration Instructions Page i

ENUMERATOR’S MANUAL

2010 POPHOUSPOPULATION AND HOUSING CENSUS

August 2010

POPHOUS NATIONAL STATISTICAL OFFICE

Page ii Enumeration Instructions

TABLE OF CONTENTS

Topic Page

SECTION 1. INTRODUCTION................................................................................................ 11.1 Overview........................................................................................................................................................ 11.2 The Census..................................................................................................................................................... 2

SECTION 2. OVERALL JOB INFORMATION.....................................................................42.1 Major Steps in Your Job............................................................................................................................... 42.2 Job Materials Checklist................................................................................................................................ 52.3 Data Falsification.......................................................................................................................................... 52.4 Reasons For Conducting The Census And Its Uses......................................................................................62.5 How To Deal With Uncooperative Persons..................................................................................................72.6 Your Supervisor’s Responsibilities............................................................................................................... 92.7 Enumerator Responsibilities......................................................................................................................... 92.8 The Interview.............................................................................................................................................. 102.9 Interviewing Techniques............................................................................................................................. 112.10 Other Elements Of Your Job – More Review...........................................................................................13

SECTION 3. CANVASSING AND MAP WORK.................................................................163.1 The Enumeration District Map.................................................................................................................... 163.2 How to Canvass........................................................................................................................................... 183.3 Canvassing Both Sides of the Road or Path................................................................................................193.4 Looking for Hidden Living Quarters/Dwelling Unit..................................................................................203.5 How to Map Spot......................................................................................................................................... 233.6 When a Road Segment Has NO LQS / DWELLING UNITS.....................................................................233.7 Updating Your ED Map.............................................................................................................................. 243.8 Using Multiple Map Sheets......................................................................................................................... 273.9 Using Inset Maps......................................................................................................................................... 273.10 No One is at Home (Call back Procedure)...............................................................................................28

SECTION 4 THE VISITATION RECORD..........................................................................334.1 Introduction to the Visitation Record (VR)................................................................................................334.2 How to Complete The Visitation Record....................................................................................................344.3 The Listing Order....................................................................................................................................... 364.4 List of Abbreviations................................................................................................................................... 374.5 Type of Places to Include on the Visitation Record....................................................................................374.6 Types of Places NOT To Include in the Visitation Record........................................................................384.7 Identifying Separate Living quarters / Dwelling Units..............................................................................384.8 List of Some Institutions/Special Places.....................................................................................................394.9 Listing within Multi-unit Buildings............................................................................................................ 404.10 Not Enough Visitation Record listing pages..............................................................................................414.11 Review Of Enumeration Procedures......................................................................................................... 41

SECTION 5. ERRORS ON THE VISITATION RECORD PAGES...................................445.1 List of Regular Households in Error.......................................................................................................... 445.2 Dwelling Unit/Living quarters Missed During Canvass.............................................................................44

SECTION 6. FILLING THE QUESTIONNAIRE – THE FRONT COVER......................456.1 Completing Items on the Front Cover Before the Interview.....................................................................456.2 Completing Questionnaire for Occupied Living quarters / Dwelling Units..............................................466.3 Completing Questionnaire for Vacant Living quarters / Dwelling Units..................................................506.4 Completing Questionnaire for Persons Whose Usual Home is Elsewhere (UHE).....................................51


Enumeration Instructions Page iii

6.5 Removing a Person from the Questionnaire..............................................................................................526.6 Completing Supplementary (Continuation) Questionnaires......................................................................536.7 Filling the AFTER THE INTERVIEW Items............................................................................................546.8 Other General Instructions......................................................................................................................... 54

SECTION 7. REPORTING PROGRESS..............................................................................567.1 Recording Daily Progress on the Visitation Record Cover – The Visitation Record.................................567.2 Supervisor Reviews of Your Work............................................................................................................. 57

SECTION 8. MISCELLANEOUS UNUSUAL SITUATIONS..............................................588.1 Person Says He/She Was Already Interviewed..........................................................................................588.2 Language Problems..................................................................................................................................... 588.3 Unusual Dwelling Unit/Living quarters (boats, tents, etc.)........................................................................588.4 You Do Not Know If A Living quartersIs Occupied Or Vacant................................................................588.5 Person Moved To Present Address After Census Day...............................................................................598.6 Visitors Are Present in a Living Quarter / Dwelling Unit.........................................................................608.7 Respondent Is Unable To Give Complete Information About A Household Member..............................608.8 Last Resort (Basic) Information Instructions.............................................................................................618.9 Person Refuses to Be Interviewed.............................................................................................................. 638.10 Multiple-Household Enumeration Procedure...........................................................................................64

SECTION 9. STRUCTURE OF THE QUESTIONNAIRES.................................................66

SECTION 10. COMPLETING THE HOUSEHOLD QUESTIONNAIRE...........................67Section 1: Characteristics of Occupied Building...............................................................................................70Section 2: Characteristics of Occupied Dwelling Unit & Land Tenancy...............Error! Bookmark not defined.Section 3: Living quarters / Dwelling Units by Facilities Available for Use....................................................81Section 4: Household Equipment, Appliances and Other Facilities Available for Use....................................83Section 5: International Migration (Emigration)....................................................Error! Bookmark not defined.Section 6: Environment............................................................................................Error! Bookmark not defined.Section 7: Crime.......................................................................................................Error! Bookmark not defined.Section 8: Ownership...............................................................................................Error! Bookmark not defined.Section 9: Mortality (Head of Household to respond)......................................................................................89

SECTION 11. COMPLETING THE PERSONAL QUESTIONNAIRE.............................91Section 1: Personal Characteristics................................................................................................................... 91Section 2: Migration (Birthplace and Residence)............................................................................................100Section 3: Disability & Health -For All Persons.....................................................Error! Bookmark not defined.Section 4: Education & Training.............................................................................Error! Bookmark not defined.Section 5: Economic Activity........................................................................................................................... 112Section 6: Access to the Internet..............................................................................Error! Bookmark not defined.Section 7: Location on Census Night.......................................................................Error! Bookmark not defined.Section 8: Sources of Livelihood -For All Persons..................................................Error! Bookmark not defined.Section 9: Fertility............................................................................................................................................ 122

APPENDIX A: TABLE OF RESIDENCE RULES.............................................................127

APPENDIX B: LIVING QUARTERSIDENTIFICATION................................................128

APPENDIX C: ANSWERING QUESTIONS REQUIRING MONTHLY/YEARLY AMOUNTS............................................................................................................................. 130

APPENDIX D. LAWS THAT AFFECT THE CENSUS.....................................................131

APPENDIX E: DEFINITIONS OF CENSUS TERMS.......................................................132

APPENDIX F: USES OF POPULATION INFORMATION..............................................137


Page iv Enumeration Instructions

Appendix G: Uses of Housing Information..............................................................................143


Enumeration Instructions Page 1

ENUMERATOR'S INSTRUCTIONS

2010 POPHOUS POPULATION AND HOUSING CENSUS

SECTION 1. INTRODUCTION

1.1 OverviewA population and housing census is the single most extensive expensive statistical operation that a National Statistical Office undertakes. The census provides a snapshot – a portrait – of a country’s population at a particular point in time. This point in time is called Census Night. The census is the benchmark for nationwide statistics, not only at the national level, but also at sub-national levels, down to the country’s smallest geographical unit. This smallest geographical unit is usually the “enumeration district” (ED) or “enumeration area (EA). The ED or EA is the census/statistical “building block”. Pophous breaks EDs into smaller units called “blocks”.

For operational, financial and other reasons, censuses have limitations to the amount and level of sophistication of information that can be collected on a full-coverage basis. Detailed, specialized data are usually collected in follow-on surveys – the second part of a country’s integrated statistical system – rather than in the census. (The third part of the integrated statistical system is administrative records – births and deaths, marriages and divorces, migration registration, and so forth.)

The success of a census depends on many factors. The most important criteria are:

The level of complete coverage achieved, and The quality of the collected information.

Coverage and quality are the two key words that should be at the back of your mind during the entire census operation.

This Enumerator’s Manual is a comprehensive guide to the field collection aspects of the country’s census. The manual outlines, in detail, enumerators’ roles, responsibilities, and procedures for the enumeration of all households and the people living there. The manual also gives specific instructions to enumerators for the various items on the 2010 Pophous Population and Housing Census questionnaires.

The importance of the Enumerator’s Manual cannot be over-emphasized. This manual is the enumerators’ and supervisors’ practical guide to all aspects of the census enumeration. All field staff must, therefore, be thoroughly familiar with the instructions in this document. Failure to become conversant with the Manual will result in your experiencing serious problems when conducting the field enumeration. Your responsibility is to read and to understand the contents


Enumeration Instructions

of this manual. Then, if you still have questions, your supervisor will answer them and clarify any misunderstandings during the training sessions and in subsequent meetings.

Much of your success as an enumerator will depend on the cooperation you are able to obtain from respondents. Cooperation will depend largely on your approach, tact, patience, self-confidence, and a thorough knowledge of your assignment. As an enumerator you will inevitably face challenges on the field. You and your supervisor must discuss any issues that you cannot handle yourself. We expect all field personnel to be dedicated and committed as they complete the enumeration exercise.

1.2 The Census

What is a population and housing census?A modern population and housing census is the process of collecting, compiling, analyzing, and publishing demographic, socio-economic, and other data pertaining to all persons in a country and the national housing stock and its characteristics at a specified time1. A census is a form of national stocktaking. Since the census is a complete count of the population and living quarters, it provides detailed benchmark data on the size of the population, age structure, educational attainment, economic activity, disability, housing, and household amenities as well as other major socio-economic characteristics.

Why take a census?Most countries, like Pophous, conduct censuses every 10 years. Many changes in the social fabric of a country take place over a decade. These changes include fluctuating rates of population growth, changes in employment and unemployment, and changes in the annual births and death, immigration and emigration, and internal migration. All of these changes affect the demand for services including hospitals and health clinics, schools and classrooms, basketball courts and other recreational facilities, and infrastructure (including water, electricity, and transportation systems). A Census provides the data to permit us to evaluate those changes. These data Census data are useful both to the public and private sectors, including government policy makers, private industry, the media, academia, researchers, labour organizations, small and large businesses, and the general public.

How to take a censusThe term “census” generally means counting the country’s population as well as recording their characteristics as a snapshot in time. Statistical offices must complete several distinct and inter-related operations before presenting a picture of the population.

First, the country’s statistical office must draw up strategic and detailed operational plans outlining information to be collected, how will to record it, and how to present and analyze the findings. After determining the sequence of tasks, then statistical offices organize the field data collection, under careful supervision and with extensive quality control. (Enumeration is the

1 The information presented in this manual follows the United Nations Principles and Recommendations for the 2010 Round Censuses.



most crucial step in the census process; then offices edit, tabulate and disseminate the data – but without proper enumeration, the other functions will not be effective.)

The statistical office divides the country into small areas called Enumeration Districts (EDs), and then assigns an enumerator to each ED. The enumerators must ensure that they fully understand the collection procedures. They must know what questions they are to ask and how to record the answers quickly and correctly on the questionnaires. If the enumeration is of high quality, then the final published tabulations and analysis will also be of good quality and maximized for informed policy decision making.

A field supervisor coordinates the activities of several enumerators, monitoring their work and resolving any problems arising during the fieldwork. The supervisor also acts as the link between enumerators and the Census Office. At the Census Office, staff check and code the completed questionnaires, and prepare them for data capture and subsequent electronic data processing.

Who provides the census information?Ideally, the census enumerates every individual in the household directly, but this is not always possible. Therefore, responsible adults can act as proxy respondents to provide the information about other persons in that household, if these adults know the required answers.



SECTION 2. OVERALL JOB INFORMATION

2.1 Major Steps in Your Job

The importance of your role Enumerators are the key to the success of a Census. The completeness and accuracy of the data you collect will determine the value of the entire operation. You must make every effort to obtain complete and accurate answers to all questions and to record these according to given instructions. You can only do this if you completely understand the instructions. If you do not understand some aspect of the census, you must ask your supervisor about how to deal with certain situations or ask certain questionnaire items. The accuracy, quality, and completeness of the Census data depend on you and your fellow enumerators’ thoroughness.

Pophous’ laws require the respondent to answer the questions and to co-operate with you. Your manner of approach, mode of dress, and the way you speak will help. Publicity, through a public communications program, will make your task easier. Announcements, signs, and promotions will alert the public about the value and importance of the census in anticipation of your arrival. You must always display patience, confidence, and tact in dealing with the public. These qualities are the prerequisites of a good enumerator.

As an Enumerator in your assigned ED, your job is to:

1. Travel your Enumeration District (ED), carrying a Visitation Record with blank listing pages, the map of your ED, and questionnaires.

2. Canvass (travel around) each block in the ED one block at a time, in a CLOCKWISE direction, knocking on doors to your right. As you canvass, you will list and interview at each living quarter / dwelling unit.

3. Introduce yourself to respondents by saying you are working for the Census, and show them your Appointment Letter.

4. List all places where people live or could live on the visitation record listing pages and make entries according to what you find.

5. Conduct interviews, completing a questionnaire for each household in a dwelling unit whether it is occupied or vacant. Check that all questions are complete.

6. Identify where people live or could live by updating and correcting your census map as you travel through your ED.



2.2 Job Materials Checklist

Before you start, locate all the materials listed below. You will need them while working.

A Visitation Record for each ED The Enumeration District (ED) Map and description of the boundaries; Map Pouch for the ED Map (optional) Census Identification (ID) card (Be sure to wear it where it can be seen.) Census Appointment Records Appointment Letter Census (Household / Individual) questionnaires Enumerator Transmittal forms Call Back Cards & Flash Cards

Control Forms Refusal Records

Pencils, eraser, sharpener, clipboard Portfolio (satchel), that is, a bag for holding all materials Enumerator’s manual (this handbook)

It is important to note that these supplies remain the property of the Census office. You must return them to the Supervisor after you complete your assignment. You will not receive your final payment until you return all these materials.

2.3 Data Falsification

Your job will not always be easy. Sometimes your progress may not be going well, even though you want to do a good job and keep on schedule. However, you must not submit falsified work to your Supervisor under any circumstances. Office personnel and Supervisors are trained to recognize fictitious materials. Additionally, the Census Office will verify a percentage of all work for accuracy. Thus, the chances that you will get caught are high. If caught, of course you will not be paid. You will be immediately dismissed from your job if you submit any falsified work. This action also may affect your chances for future employment.

Census information is confidentialLaws require that all information collected from the census remain confidential. You, and all other field staff, as well as employees of the Census Office, must sign an Oath of Secrecy. You swear not to reveal any Census information to anyone other than sworn employees of the census organization. Under this oath, you will not divulge any census information, under any circumstances, to anyone outside the office, even to members of your family. The Pophous’ Statistics Act expressly prohibits anyone from divulging or receiving such information under the penalties prescribed by law. These penalties include fines and/or imprisonment.



Study the following list of activities you should “DO” and should “NOT DO” to ensure that you avoid problems of confidentiality:

WHAT YOU SHOULD “DO”

DO wear your identification card and point to it when you introduce yourself.

DO treat the respondents with respect. Use respect no matter how this person looks to you. Remember that looks can be deceiving.

DO remember that confidentiality covers ALL the information obtained during your duties, including anything someone tells you or anything that you observe.

DO take a positive line on confidentiality. Reassure the respondents, by your actions, that you take confidentiality seriously.

DO check that you are talking to the correct person (and that you and they will not breach confidentiality) if you have to phone back to discuss the questionnaire.

WHAT YOU SHOULD “NOT DO”

DO NOT talk about individuals with other people. Be discreet. Even a casual remark can breach confidentiality.

DO NOT give or let anyone outside the Census Office see questionnaires with any information, even incomplete questionnaires.

DO NOT leave unattended any filled questionnaires. Keep them with you at all times when in the field. Store them in a safe place at home.

DONOT let any unauthorized person accompany you on your visits.

DO NOT falsify information

DO NOT engage in any argument (political or religious etc)

In addition, you must return all census materials issued to you (even the spoiled questionnaires) to your supervisor so that they may be carefully stored for future use or destroyed.

2.4 Reasons For Conducting The Census And Its Uses

Rationale and use of census informationPophous’ Laws require that a census be taken in our country. The government uses the information collected in the census to plan for the needs of the population, including providing money for public services in a wide variety of areas, such as education, housing, and job training. Private business, academic institutions, local organizations, and the public in general use the results to understand who we are and what our situation is, in order to prepare better for our future needs. The Private Sector also uses the census information to decide where to put new enterprises, whether to expand current businesses, or to increase inventories in certain areas.



What happens to the individual level data collected Some of the people you interview may hesitate or be reluctant to answer some or all of your questions. This reluctance is understandable since you are asking for information that they consider to be personal and private and which they do not usually make available to strangers. You may put them at ease by explaining to them the confidentiality and other conditions under which you are collecting information. These include:

All persons engaged on the census take an oath of secrecy, whether they are working in the field or in the Census Office. Breaking the confidentiality rules of the census in particular is a very serious offence, with severe penalties for enumerators (or other census staff) who talk to outsiders about census information provided by respondents.

Government policy makers use only the aggregated data – no individual information – as they work to improve social and economic conditions for the respondent.

The government keeps the information strictly confidential. It is against the law for any census worker to divulge information to any unauthorized individual or organization whatever.

The statistics office cannot provide information about any individual to any agency, not even to another government department or police agency.

No personal information will ever be released. The census staff uses the information collected solely in the tabulations, showing the aggregate size and structure of the population, cross classified by various general characteristics.

The Pophous Statistics Act requires respondents to supply information to census takers. Penalties include a fine and/or imprisonment. However, we expect that respondents cooperate willingly.

2.5 How To Deal With Uncooperative Persons

Some people may refuse to answer census questions. Most people will be cooperative. The best way to handle people who do not want to cooperate is to be prepared for the questions they are going to ask you.

Objection: These questions are none of the government's business.

Possiblereplies: 1 All your answers are confidential. By laws, the statistics office cannot

give individual information to other agencies. 2 Our laws protect all the information you provide, including your address.

The public laws of our country restrict the Census Office from giving any information about you as an individual.



3 Respondents can skip questions they find objectionable. You can say: “Let me start reading them so you can see what they're like, then skip any you do not like.”

Objection: The census is a waste of time and money

Possible replies: 1 The census is done as inexpensively as possible. 2 Many government programs use census data: Directly or indirectly, the

census affects each of us. 3 Governments, businesses, and local organizations use census statistics for

all kinds of planning purposes.4 Researchers use census data to study our society.5 The census is a good investment in our future. Governments, businesses,

and local organizations use census data to develop social and economic policies and services that will affect all of us.

Objection: I don't have time for this.

Possiblereplies: 1 The Population and Housing questionnaire takes about an hour. 2 Your participation is important to our community and our country. Your

time will ensure that the census figures account for all of us. The figures will be used to determine eligibility for grants, public services, and so forth.

Objection: I don't think the government has the right to do a census.

Possible replies: 1 Laws require that our country take periodic censuses. 2 A census is an important part of our government. It ensures that local

governments receive their entitled funding for programs, grants, etc.

Objection: How do I know that any information I give will be kept confidential?

Possiblereply: Our country’s laws provide that all information collected in the census must be

held in strict confidence and may be used for statistical purposes only. Any employee who wrongfully discloses any information obtained through the census is subject to a fine and/or imprisonment.

Note Well: If all efforts to get information from the occupants of the dwelling unit fail, that is, you have a refusal, then refer the matter to your supervisor.



2.6 Your Supervisor’s Responsibilities

Supervisors have the following responsibilities during enumeration. They must: Either train enumerators completely or assist in training enumerators at central or

regional training centers; Provide enumerators with their assignments; Show enumerators the boundaries of the Enumeration District prior to enumeration; Supply the enumeration materials; Supervise and verify enumerators’ work, bringing to attention any errors and/or

inconsistencies; Explain how to improve the work, when needed; Revisit some to the households to check on the accuracy of the information and data

quality; Ensure that enumerators understand and follow the instructions in this manual and those

given at training classes; Assist enumerators in solving problems in the field; Provide re-training, if necessary; Ensure that enumerators complete their assignments within the specified time; Receive enumerators’ work at the end of enumeration and recommend payment for work

of acceptable quality; Act as the link between enumerators and the Central Census Office.

Enumerators must keep in close touch with their supervisors at all times, keeping them informed of progress, meeting them at such times and places as they direct, and following carefully the instructions which they give the enumerators. All enumerator-supervisor appointments MUST be kept.

2.7 Enumerator Responsibilities

Standards of PerformanceYou must complete your assignment within the prescribed enumeration period. The preparatory work that went into planning the Population and Housing Census has ensured that you can finish within the allotted time. The time allotted took into account the variable terrain and density of population, among other factors.

The following points will assist you in timely completion of your task:

Efficient Conduct of Interview. You will only be able to conduct your job efficiently and accurately through familiarity and by following the instructions. You should ask the questions as stated on the questionnaire, using guides in this manual. You need to give respondents adequate time to respond. You should prompt respondents only as instructed in this manual.

Reduction of callbacks. You can reduce callbacks by making efforts to plan your visits when respondents are likely to be home. If no one is at home, seek out neighbors, and



using your ID, try to determine a time members of the household are most likely to be at home. Alternatively, leave callback cards (also called Appointment Cards) where possible. You also have callback forms in your Visitation Record that you should use to organize your call backs.

Planning your travel. Keep travel to a minimum by planning your enumeration route. Group your callbacks and make appointments wherever possible. Always keep your supervisor informed of your travel.

Become familiar with the Enumeration District (ED). Your Supervisor will provide you with a map of your ED and its boundaries as well as the canvassing direction in which you are to proceed in order to locate the households. You must be familiar with your ED map to enumerate all households in the designated area. You must make sure you do not stray into adjoining Enumeration Districts. Your supervisor will inform you of any variations caused by new housing developments and or buildings not shown on your map. Your supervisor will work with you to make sure you count all the units in your ED, and no units outside your ED. You must avoid double counting or undercounting of the population.

Re-interview. Your supervisor will re-interview a sample of some of the households you enumerated to ensure your performance attained the required standard. The supervisor will also check on the completeness of your coverage within the Enumeration District.

Enumerator Training

Before you start your fieldwork, the census office will train you as an interviewer at a specific location for several days. This training will include:

Exposure to and discussion of all questionnaires, forms and documents the Census will use. These documents include the Household questionnaire, Personal questionnaire and this enumerator’s manual;

Reading, interpreting, correcting, and updating ED maps; and, Basic guidelines concerning interviewing techniques.

We will explain and discuss this Enumerator’s Manual in detail at the training sessions. In addition, we will use extensive use of mock interviews. We will give you the opportunity to participate as respondents and interviewers with other enumerators. You must attend all training sessions to equip you with the tools required to become an efficient interviewer.

2.8 The Interview

Pophous uses a very organized, structured questionnaire format for the census. Usually, you will conduct the majority of the interview face-to-face with the person regarded as the head of the household, if that person is available. However, any responsible adult member of the household will suffice. Whenever possible, interview each adult in the house. This rule applies, especially,



with the sections that are personal – education, economic activity, and fertility.

2.9 Interviewing Techniques

(See full-page illustration below that you can carry separately.)

The following are some of the major points in conducting a successful interview:

AppearanceWear neat, conservative clothes suitable for the area where you are interviewing. Remember that you are representing the government and the Pophous National Statistical Office.

Introduction to respondentsAfter you make initial contact with the household, identify yourself as a representative of the National Statistical Office and present your Census Identification (ID) Card. The Card should be in a plastic holder that attaches to your shirt or blouse. Wear it visibly when you do the enumeration so you will not be confused with door-to-door sales people or others. Be sure the respondent clearly understands who you are and that you represent the statistics office. Use the following introduction:

“Good morning Sir/Madam. My name is _______ . I am the enumerator hired by the Pophous National Statistical Office to undertake the Population and Housing Census for this area. I would like to get some information about this household and its members. Here is my ID card. And, this Appointment Letter explains the purpose of my visit. First, please give me the names of all persons who are members of the household, including persons who were present on census night but are no longer here”.

The actual interview:a. Read the questions exactly “word-for-word” when asking questions.b. Listen carefully to the respondent when the responses are given, then fill the

appropriate entry or PRINT a written response when that is required.c. Never anticipate or expect particular answers. Ask all questions in the format

given. Wait for respondents to complete their answers before recording the responses. Print complete answers in open-ended entries.

d. Never by word, action or gesture, indicate surprise or disapproval about an answer. Maintain a professional attitude and disposition.

e. Ensure that you keep the interview flowing. Do not rush or pause unduly between questions. If you appear to be in a hurry to complete your questionnaire, respondents may give inaccurate or incomplete answers. If, on the other hand, you have too many pauses, the respondent may lose confidence in your ability.

Conduct these checks before leaving: You must check to make sure that you have completed all questions for all individuals; That you followed the skip patterns That you completed the housing section;



That open-ended answers are clear Thank respondents for their time and co-operation.

INTERVIEWING TECHNIQUES

How are you dressed? Make a good impression by dressing appropriately for the neighborhood. Some people judge others by their dress and may not open the door for someone who

appears messy!

Be flexible. Answer questions People will react to you differently. However, you must always remain cordial and

polite. Always try to smile Be prepared for all types of questions and give honest answers.

Introduce yourself, but be flexible.Your introduction is important. You must:

Identify yourself Explain that you represent the census Explain that you are taking the census Hand the respondent your Appointment Letter

Ask all the questions.There are some simple rules to follow:

Ask the questions using suggested wording Ask all questions in the order shown on the census questionnaire Do not assume any answers Understand why the questions are important so that you can explain them to the

respondent

Probe if a person's answer isn't satisfactory.Occasionally a person's answer may be confusing or unclear. In these cases, you should probe for more information. The most common types of probes are:

repeating the question asking for more information asking for an estimate, if appropriate pausing to give the person time to think zeroing in on the answer so it fits one of the categories on the questionnaire

Never put answers in the person's month.

Thank the person for cooperating. Always try to leave the respondent with a good feeling toward the census. Express your appreciation for the person's cooperation.



2.10 Other Elements Of Your Job – More Review

Your assignmentYour principal responsibility is to make certain that you locate every dwelling unit and household within the ED. You will then record the particulars of all residents living in the ED on the questionnaires. You will enquire at stores, shops, restaurants and other business places to check for hidden dwelling units where persons would not normally reside. Examples include caretaker’s quarters in churches, schools, cinemas and all other non-residential buildings. You may find temporary shacks or mobile houses away from roads. In rural areas, especially, tracks may lead to dwelling units. The census must include everyone residing in the country and every dwelling unit where they live as of census night.

Institutions (Special places). Hotels, boarding houses, nursing homes, hospitals, and health clinics, residential schools, police stations, prisons, and other institutions may be in the enumeration district. Some of the institutions will require special methods of enumeration, so supervisors will provide detailed instructions on treating them. You must, however, record the existence of these institutions on the “Visitation Record” and then alert your supervisor. Your Visitation Record (VR) may have provision for listing institutions. In the VR, you record every building and give it a building number, whether it is an institution or not. If the building is an institution, do not provide a dwelling unit or household number but DO write the name and address of the institution across the line.

The Visitation Record and Enumeration District (ED) MapThe Visitation Record and the enumeration district map monitor field visits during Census enumeration. The Visitation Record documents the details of the enumeration of each household. The Enumeration District map identifies the geographic extent and location of all buildings in the enumerator’s particular ED. The enumeration district map also shows the geographical and administrative identification required for each household’s questionnaire.

Census Enumeration ProceduresSupervisors will travel with enumerators to indicate the boundaries of the EDs before enumeration begins. The supervisors will give ED Maps indicating the starting and stopping points, and the route to follow.

First you, and then the supervisor, will thoroughly check each completed batch of questionnaires. Enumerators and supervisors must each complete and sign transmission forms when handing over and retrieving questionnaires as a record of the movement of questionnaires between enumerator and supervisor. These procedures ensure careful accounting of all questionnaires at every stage.

Data Collection in Relation to Census DayThe aim of the Census is to provide an accurate picture of the population and housing on Census Day (at midnight on Census Day to be exact). But, the Statistical Office cannot obtain complete counts and characteristics all in one day since enumerators cannot canvass all the households in



the country on any given day. In most cases, enumeration begins the day after the designated census day. However, some country censuses require revisiting the households to verify where people spent census night.

Hours of WorkYou should not expect to work the same hours every day during enumeration. Enumerator working hours are the times when people are most likely to be at home. Hence, visits occur in the late afternoons, early evenings, but mainly on weekends when persons are normally at home.

Conducting an Interview of an household at a Living Quarter / Dwelling Unit

1. “Good morning Sir/Madam. My name is _______ . I am the enumerator hired by Pophous’ National Statistical Office to undertake the 2010 Population and Housing Census for this area. I would like to get some information about this household and its members. My name is ……and here is my ID card. This Appointment Letter tells the purpose of my visit here. First, please give me the names of all persons who are members of the household, including persons who were present on census night but are no longer here”

2. Map spot the living quarterson the ED map using the building number as the map spot number.

3. Ask each question for the columns on Visitation Record exactly as worded, and as applicable at the living quartersyou are listing.

4. Then, complete a Population and Housing questionnaire for this household. For the average household, the questionnaire portion of the interview should take about an hour.

5. Conduct the interview using the Population and Housing Questionnaire.

6. Complete the questionnaire cover and the FOR ENUMERATOR USE box according to the appropriate procedures.

7. Thank the respondent and end the interview.



Conducting an Interview at a Non residential Building

“Good morning Sir/Madam. My name is _______ . I am the enumerator hired by the Pophous National Statistical Office to undertake the 2010 Population and Housing Census for this area. I would like to get some information about this household & its members. My name is ……and here is my ID card. This Appointment Letter tells the purpose of my visit here. First, please give me the names of all persons who are

members of the household, including persons present on census night but no longer here”

Are there any living quarters/dwelling unit, occupied or vacant, in this building or on this property?

If answer is "NO" - Thank the respondent and end the interview.

If answer is "YES" - Refer to the interview for living quarter / dwelling units.



Conducting an Interview at an Institution

Note: Prior arrangements should be made before one goes to interview at an institution (especially the larger ones)

Hello, I'm (Your Name, if unknown to respondent) from the census office. Here's my Identification. (Show ID). We're taking the 2010 Census. Before I ask you a few questions, here's some information about the purpose of my visit. (Give Respondent your Appointment Letter and Allow Time for Respondent to Read It.)

What is the exact name of this place?

What is the exact address for this place? (If it is not a house-number/street-name address-- How would you describe the location of this place?)

What is your name?

What is the telephone number here?

1. As you ask the above questions, check the List of Institutions located in your ED.

2. If the institution is not on your list, add it. Notify your supervisor as soon as possible, so that the institution can be enumerated.

3. For special place instructions, see section 4.8.

(Thank the respondent and end the interview.)



SECTION 3. CANVASSING AND MAP WORK

3.1 The Enumeration District Map

The Enumeration District (ED) Map is extremely important because it: Is the basic instrument for locating the dwelling units to be interviewed; Clearly identifies the boundaries of the enumerator’s assignment; Provides a link with the Visitation Record specifically. Therefore, each building unit that

the enumerator visits must be numbered serially on the map with the corresponding number on the Visitation Record;

Provides a picture (geographic extent) of the fieldwork for the ED; Permits the Census Office to check for complete coverage; and, Eliminates omissions and duplications of enumerated units.

The Pophous National Statistical Office’s Cartographic Unit and the Census office must make every effort to update the ED Maps before the census. The enumerator may need to make corrections on the map itself during enumeration, such as: Crossing out demolished buildings,Drawing in new buildings, andCorrecting or adding street names as necessary.

The Census Office’s Cartographic Unit produced ED maps in preparation for the enumeration. Newly constructed roads, new settlements, or expanded urban areas since the office originally prepared the ED maps may make them outdated. Some landmarks and streets disappear, administrative boundaries are moved. Sometimes, houses are demolished due to natural disasters or other reasons. Enumerators may find that some of their maps will not be completely up-to-date, particularly in rapidly growing or declining areas. They may need to make and document corrections in the field. Enumerators who discover features that are not on the map, must mark their location on the map. Whenever in doubt, consult your Supervisor for clarification of the situation

Supervisors will verify that the ED map boundaries are correct and that the map boundaries and landmarks correspond with the actual physical features of the areas. The maps should allow enumerators to find their way around their Enumeration Districts easily. The supervisors’ main objective in checking the ED is to discover possible problems ahead of enumeration and then to develop clear instructions on how to handle the issues.

Use of ED mapsThe primary purpose of delineating enumeration districts (EDs) is to divide the country into unique and mutually exclusive areas so that you enumerate each household in an ED once and only once. The enumerators can accomplish the following with their individual ED maps:

Locate the enumeration districts using landmark information provided on the map; Determine precisely what areas to enumerate following the delineated boundary lines and

written descriptions;



Number the buildings on the map so that dwelling units can be identified for possible return visits or quality checks done by the supervisor or another enumerator;

Add new streets and insert street names; Cross out features that no longer exist; Otherwise update the maps for future use; Identify and name landmarks such as schools, churches, parks, cemeteries, play grounds,

public buildings, commercial/residential and industrial buildings.

Information on the mapThe map will show information in a standard format. Certain items and symbols will be the same on all maps. Some of these items and symbols are:

Complete title identifying the area covered; North Arrow for use as a directional guide; In countries that identify blocks on their maps, these blocks will be clearly defined,

delineated, and numbered; Consistent placement and format of title block; Use of mapping specifications; Landmark information; Adjoining ED numbers; and, Names of schools and public buildings, for example, health and community centres and

police stations, etc.

OrientationOrientation is the basic operation in determining the direction of a map. The most important pieces of information are the North Arrow and the symbols representing the ground features. In the field, enumerators align the map with the ground features. Enumerators orient themselves by finding objects on the ground, represented by specific symbols on the map such as intersections, schools, and highways. Enumerators hold the maps so that features on the map line up with their corresponding features on the ground. When the map is properly oriented, enumerators will identify ground objects and their relationship with other objects on the ground.

Administrative and Enumeration District BoundariesED boundaries may not be the same as administrative boundaries. The Enumeration Districts may observe natural features like rivers, ravines and man-made features like roads or paved drains. The best features, of course, are the ones that enumerators can easily see and clearly identify both on the ground and on the map.

If travel conditions existing within an area will cause an enumerator to spend a disproportionate amount of time traveling between households, then the census office will reduce the number of households for these Enumeration Districts to compensate for this difficulty. Enumeration Districts will vary in size depending on terrain, settlement patterns, remoteness, weather, poor and impassable roads, accessibility, households, and population size..Know the Enumeration DistrictThe boundaries have been clearly marked and written on the Enumeration District Map. If a



street, road, river, canal, alley, road, junction, or other permanent feature forms one of its boundaries, enumerators must be sure to know which side of it is in the assigned ED. The map will also show other landmarks and building structures that do not contain dwellings. You must ensure that you do not go to dwellings that are not within the ED since this will result in double counting of the population. On the other hand, it is important not to overlook or forget to enumerate any dwelling in the assigned enumeration district. You must go to every building in the ED, no matter how remote.

If householders tell you that another enumerator already collected information from them, and their dwellings are clearly located within the boundaries of the assigned district, report the matter immediately to your supervisor. It may be that some other enumerator is working in your district by mistake. This will result in double-counting of the population.

Locating all Dwelling UnitsYou must locate every dwelling unit in your enumeration district. Assign a dwelling unit number to each in serial order beginning at 001 and enter it in the Visitation Record (VR). In cases where a dwelling unit should be numbered but was not, assign the next available number, DO NOT ERASE AND RENUMBER. You must also map spot the corresponding building on your ED map, using the building number on the VR as the map spot number.

It is especially important in covering rural districts to ensure that all sections of the Enumeration District that enumerators carefully examine those that appear to be uninhabited in order to locate any dwelling units, some of which may be hidden or difficult to reach.

3.2 How to Canvass

Canvassing means traveling all streets, roads, and paths in a logical manner to look for and identify every place where people live or could live. Remember that canvassing depends on proper planning. You will be canvassing and then interviewing households as you travel around your assigned area. This section contains instructions for canvassing in an Enumeration District (ED).

1 Study your ED map before canvassing in order to acquaint yourself with: ED boundaries, any special boundaries, directional arrows, map scale, and map legend.

2 When you start working in an ED, begin canvassing in the lowest-numbered special area, if any; otherwise number the whole ED consecutively. Put a red "X" at one intersection at the special area or while ED to mark where you will be starting. Start at the intersection where the red "X" is located. Then completely canvass each special area or EA in number order. Example: No. 101, 102, 103, etc. Start at a corner of each special area. (See Illustration 3.1 & 3.2). If no official numbering system exists, the numbers 101, 102, etc. may still be assigned to the areas starting with the first.



3 Canvass the special area or whole ED in a clockwise direction. Always stay to your right at each intersection.

4 Ask about living quarters/dwelling unit on the right side only.

5 When you come to the end of a road, path, etc., double back and canvass the other side if both sides are within the same special area or ED. (See Section 3.3, Canvassing Both Sides of the Road or Path.)

6 Correct the map of the ED. (See Section 3.7, Updating your ED Map.)

7 If your country uses blocks or special areas, circle the number on the map when you have finished canvassing the block or special area so you can keep track of your progress.

8 When you have finished canvassing a block or special area, go on to the next block or special area in number order.

Illustration 3-1 – Path of Travel While Canvassing ┌─────────────────────┐ ┌─────────────────────┐ │ ┌───────────────────┐ ┌───────────────────┐ │ │ │ │ │ │ │ │ │ ┌──────┘ │ │ │ │ │ │ │ ┌────┘ │ │ │ │ │ │ │ │ │ │ │ └────┐ │ │ │ │ │ │ └──────┐ │ │ │ │ │ │ │ │ │ ┌─────┐ │ │ └───────────────────┘ X └───────┘ └─────┘ │ └───────────────────X ────────────────────┘ ┌─────────────────── X───────────────────┐ ┌───────────────────┐ X ┌───────────────────┐ │ │ │ │ │ │ │ │ └────────────────┐ │ │ │ │ │ └──────────────┐ │ │ │ │ │ │ │ │ │ │ │ │ │ │ ┌─────────────┘ │ │ │ │ │ │ │ ┌────────────────┘ │ │ │ │ │ │ │ │ │ │ │ │ └───────────────────┘ │ └───────────────────┘ │ └────────────────────┘ └─────────────────────┘



3.3 Canvassing Both Sides of the Road or Path

1 In some instances, your Supervisor may instruct you to canvass and list both sides of a road or path at the same time. (See illustration 3-2.) This will be permitted only in sparsely populated areas where there are long, uninterrupted stretches of road with few living quarters. Follow the specific rules for canvassing, and plan a path of travel to eliminate unnecessary backtracking. Be sure to stay within the boundaries of the ED.

2 Do not canvass both sides of a road at the same time unless you have received specific instructions from your Supervisor to do so.

Illustration 3-2Listing on Both Sides of a Road

When canvassing both sides of a road, list the entire row of houses shown on one side of the road, where they are close together. Then list the living quarters opposite the row.

┌───────────────────────────────────────────────────────────────┐│ ││ ┌─────┐ ┌───┐ ┌────┐ │ │ ││ │ │ │ ─┼──│ │ │ │ ││ └─────┘ └───┘ └────┘ │ │ ││ ───────────────────────────────────┘ └─────────────── ││ ││ ─────X─────────────────────────────┐ ┌─────────────── ││ ┌────┐ ┌──┐ ┌──┐ ┌──┐ ┌──┐ │ │ ││ │ │ │ ─┼─┼──┼─┼──┼─┼──┼ │ │ ││ └────┘ └──┘ └──┘ └──┘ └──┘ │ │ ││ │ │ │└───────────────────────────────────────────────────────────────┘

3.4 Looking for Hidden Living Quarters/Dwelling Unit

When you canvass each block (except the block with the red "X"), begin at a convenient intersection. Then travel clockwise around the census block, canvassing to the right. List and enumerate each living quarters on your right until you have completely canvassed the block.

While you canvass a block, be alert to indications of living quarters. Your job is to list every place where people live or could live. In addition to asking residents about additional living quarters, here are some things to look for:

Extra electric or gas meters. Living quarters over and/or behind stores, churches, etc. Commercial buildings converted into apartments.



Extra driveways to the homes. Extra cars parked in back alley entrances to private homes. Alleys and walks around homes leading to side entrances. Buildings being constructed (workers may live on-site)

Examples of Canvassing Situations (see Illustration 3-3)

1 You may find a road, path, within a block. These are called interior roads. Canvass on the right and, staying to the right, double back and canvass the other side. (See block 102 - Illustration 3-3; Steed Rd. is an example of an interior road.)

2 If you have a block within a block, use the "always to the right" rule for one block, then use the rule for the second block. Finish canvassing one block before starting the next.

3 If a fishhook (√) is shown across the feature in a block, include the piece of the block on each side of the feature when you canvass the block. (See block 106.) If a block number has an asterisk (*) next to it, this means that an area of land nearby or continuing on another map sheet also is part of the block. That land will have the same block number and asterisk. Canvass these parts as one block (See block 107*).

4 If something other than a street, such as a stream or river, cuts through a physical block and has a different number on each side of it, canvass each numbered block separately.

5 If a street, road, or other feature shown on the map does not exist on the ground (and it is a block boundary), list each living quarters as if the feature did exist. This will require using your odometer (if driving a car) and/or map scales to help you determine where the block boundary would be located if the street, road, or other feature did exist on the ground.

Illustration 3-3Canvassing Situations



3.5 How to Map Spot

While canvassing an ED, mark the ED maps as indicated below.

1 Enter a map spot to show, as accurately as possible, the location of each building. Later census operations will use your map spots, so they must be accurate.

2 The system of map spot numbering being used here is based on the building and not the living quartersas obtains in some countries.

3 Assign the building number from the VR as the map spot number on the map.

4 The map spot number is independent of any other numbering system (if any other exists), in other words if you are using any special area numbering system, when you encounter a new special one, the map spot number of the first building there continues from the last number instead of reverting to 001.

5 To locate a living quartersafter enumeration has been completed, first check the VR listing to find the building where the living quartersis located to obtain the relevant building number. Next locate the map spot which has this number.

a Be sure to spot buildings located near administrative limits that are not clearly marked. For example, ask where the village or district limit is or ask people if they live inside or outside of the village or district. It may be necessary to use the map scale at the bottom of your map to find the location of the political limit.

b Map spot all living quarters/dwelling unit in relation to the boundary as shown on the map even if you are told the boundary is incorrect. If you have any questions, check with your supervisor.

3.6 When a Road Segment Has NO LQS / DWELLING UNITS

1 Travel around every area in the ED unless the entire ED obviously contains no living quarters because it is a completely vacant. For each road segment with no living quarters, print "NO LQ" along that segment on the map. For entire area or ED without living quarters, print "NO LQ" on the map for each road segment.

2 Never assume that a commercial or other apparently nonresidential area contains no living quarters. Stop at each building and ask a knowledgeable person about living quarters within the building or on the property.



3.7 Updating Your ED Map

1 Turn your map so that you are looking at the ED on your map the same way you see it from the road. As you proceed around the ED, turn your map to maintain the proper direction.

2 Draw any missing features like rivers, and streams on the map only if they would help in locating living quarters.

3 Add any streets or roads you find missing from the map.

Draw the road in its proper relationship to other map features. If it intersects another road on the ground, be sure it intersects the same road on your map. If a road doesn't intersect another on the ground, do not show it intersecting on your map.

Include named paths, etc.

Include paths, etc., with living quarters.

4 Delete any road that does not exist by entering a series of small "Xs". Use a double bar (II) at the beginning and end of the series of "Xs" to show exactly how much of the road you are deleting.

5 Make all street corrections on your ED map. If there is not enough room to enter map spot numbers for a group of living quarters, sketch the area and enter map spot numbers on the Map Sketch Sheet.

6 Read the instructions on updating maps. Then make your entries on the ED map and the Map Sketch Sheet.



Illustration 3-5Updating Your ED Map



Illustration 3-6. Making Entries on an Inset Map

Illustration 3-7Indicating a Map on the ED Map



3.8 Using Multiple Map Sheets

Your ED map may consist of several map sheets. Each map sheet represents a portion of the ED and is numbered according to its position. There is a map sheet guide in the margin of each map sheet. Use the guide to help you arrange the map sheets. (See illustration 3-8)

Illustration 3-8Example of a Map Sketch and Showing the Map Sheet Guide

1 2

This is map sheet 3

3 4

This ED map has 5 map sheets==>

5



3.9 Using Inset Maps

An inset map is a magnified portion of your ED map. The area contains tight street patterns that you probably could not clearly map spot on the ED map. When you are working in an area that is shown on an inset map, enter all map spot numbers for that area on the inset map. (See illustration 3-9).

Illustration 3-9. Using the Map Sheet Guide


Enter the map spot numbers on this


3.10 No One is at Home (Call back Procedure)

If no one is home when you first visit a living quarters and you do not know if anyone lives there, refer to section 8.4.

If no one is home when you first visit the living quarters and you determine it is occupied:

1 Fill as much of the Visitation Record listing page line as you can.

2 Map spot the building.

3 Leave a completed Census Appointment Record (or Callback Card). (See illustration 3-10.)

4 Fill a Callback Record line in the Visitation Record.)

5 From a knowledgeable respondent, try to get an occupant's number and the best time to call. If you are unable to get a telephone number, look up the occupant's name in the telephone book when you get home. If telephone service is not available, skip to item 8 of this section.

6 Attempt to contact the household by telephone or any other means three times within a two-day period before visiting again. Record each attempt on the Callback Record. The best times to call are evenings until 9:00 p.m. and all day Saturday.

a Make an appointment for a personal interview.

b If the person refuses to be interviewed by personal visit, wait one day and revisit the living quarter / dwelling unit. You must revisit all refusal cases. If the person still refuses to be interviewed, get at least Last Resort information. (See Section 8.8, Last Resort Information and Section 8.9, Person Refuses to Be Interviewed.)

7 You must visit an occupied living quarter / dwelling unit, if it is not a refusal, three times before getting Last Resort information.

8 If a respondent calls you about an answer to a Census Appointment Record, try to complete the interview over the telephone.

a Ask the respondent to read the geographical information. Usually this will be about the geographical information and map spot numbers from the appointment record. Use this information to determine the listing line for the household that is calling you. The geographical information



should be ED Number, Building Number, Dwelling unit Number, and Household Number. These should come from the Visitation Record.

b If the respondent wants verification that you are a census enumerator, set up an appointment for a personal visit. Tell the respondent that you will show him/her your official census identification when you visit.

NOTE: Vacant living quarters need to have been vacant for six months plus one day.

Illustration 3-10Census Appointment Record

CensusAppointment

Record

Dear Resident:

SORRY I MISSED YOU

We are conducting the 2010 Pophous Census in this area. I stopped by today to complete a questionnaire for your household, but was unable to find anyone at home. I will return in the next day or two. If you would prefer, you can call me at the number below to make an appointment for me to visit you.

2010

POPHOUS

CENSUS

Your answers are CONFIDENTIAL. The 2010 Census is authorized by the laws of Pophous. All responses are strictly confidential and will only be released in compiled form. Only persons, who have sworn to uphold the confidentiality of the Census, and no one else, can see your answers.The results of the Census are IMPORTANT for public and private sector planning. Please help us get quality information.

Thank you.

My name is: My phone:

The best time to call me is:

ENUMERATOR'S USE

ONLY

Census appointment record

ED: BLOCK: HHold:

Pophous National Statistical Office

Comments about the survey should be directed to the National Statistical Office, at XXX-XXXX.



Filling the Callback Record

Illustration 3-11: Completing the Callback Record

Geographic Information Household Information First Personal Visit Second Personal Visit

Last personal visit

ED Block Map spot

Occupant's name(Last, First, middle initial)

Tele-phone number

Best time to call

DateMo/day

Time

AP card left-"X"

DateMo/day

Time

AP card left"X"

DateMo/day

Time

AP card left"X"

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)

.

.

.

National Statistical Office

CALLBACK RECORD2010 Pophous Population and Housing Census

Make the following entries: (See illustration 3-11.)

Column First Personal Visit

(1) Enter the ED number where the living quarters is located.

(2) Enter the block.

(3) Enter the map spot number for the living quarters.



Household Information

(You may get this information at any time before the last personal visit.)

(4) Based upon information from a knowledgeable respondent, enter the name of the occupant of the living quarters.

(5) Enter the telephone number, if available.

(6) Enter the best time to call, if the information is available from a knowledgeable respondent. Circle a.m. or p.m.

TelephoneIf telephone service is not available, draw a horizontal line through column (5) to (8).When you get home use the entry in column (5) to try to contact the occupant(s), or look up the occupant's name in the telephone book.

Whenever telephone is available, you must make three attempts to contact the occupant(s) over the telephone, before making a second personal visit. Attempt to contact the occupant(s) at the time entered in column (8). If column (8) is blank, or you are unable to contact the occupant(s) at that time, attempt to contact the occupant(s) at three different times of the day within a two-day period.

(7) Enter the date (month/day) when you first visited the living quarters.

(8) Enter the time when you visited. BE sure to enter AM or PM.

(9) Enter an "X" to indicate that you left an Appointment Record. (Always leave an Appointment Record on your first visit.)

(10) Enter the date when you visited the second time.

(11) Enter the time when you visited the second time. Remember to enter AM or PM.

(12) Enter an "X" to indicate that you left an Appointment Record. (Always leave an Appointment Record on your second visit.)

(13) Enter the date when you visited the third time.

(14) Enter the time when you visited the third time. Remember to enter AM or PM.

(15) Enter an "I" if you were unable to complete a questionnaire. (Enter a "C" if you were able to complete a questionnaire.



Enter "LR" if you were able to get only the minimum requirements (LAST RESORT) for a completed questionnaire. Enter a "C" if you were able to complete a questionnaire with more than LAST RESORT information. You must complete a questionnaire for a living quarters by the last visit.

Note: If a knowledgeable respondent tells you the occupant(s) are away and will not return for an extended period of time, get LAST RESORT information immediately. Tell your Supervisor about the situation.

SECTION 4 THE VISITATION RECORD

4.1 Introduction to the Visitation Record (VR)

The Visitation Record is a log of the census enumeration process. It is completed by the enumerator who records certain information about each building visited. The basic version of the VR consists of (i) a cover page and (ii) a number of listing pages. The Visitation Record is not to be confused with the Record of Visits which is found on page 1 of the Household questionnaire. See Section 5.1.

The VR Cover Page – The cover page is used to record the geographic identification information of the ED, the names of the enumerator and supervisor, and totals of the number of households and persons for the entire ED. The VR Listing Pages – These pages are used by the enumerator to record information for all buildings and dwelling units in the ED. Information such as street address and type of building, and for each dwelling unit contained therein, the number of persons living in the household or households. Serial numbers are assigned separately to each building, dwelling unit and household for identification purposes.

The amount of information collected in Visitation Records differs from country to country. In addition to the basic information mentioned above, some countries also record information on business activity (type of activity, number of employees) and agricultural activity (crops planted, livestock kept).

In some countries the VR Listing Pages also contain a section for the listings of all known institutions (sometimes referred as special places) located in the ED. The enumerator has the task of updating this listing as he/she canvasses the ED. This updated listing is used for the enumeration of institutions using a special institutional questionnaire.

In general, countries should avoid including too many data items in their Visitation Records so as not to slow down the enumeration process. Again the greater the amount of information the enumerator is required to record, the greater the likelihood of errors being made.

The Visitation Record serves a number of purposes. First, it constitutes a quality control



document that a supervisor can use to check on the progress and completeness of an enumerator’s work. Second, by totalling the number of persons listed in each Visitation Record a quick count of the population can be derived before the data processing stage of the census is completed. Thirdly the household listing derived from the Visitation Records can also be used as a sampling frame for conducting inter-censual surveys. However, it would be necessary to update the listing periodically if it is to be used for this purpose.

4.2 How to Complete The Visitation Record

WALLY – following has to changeIllustration 4-1

Making Entries on the Visitation Record

When you get to a building during your enumeration you first complete Columns 1 - 4 of the Visitation Record before starting on the questionnaires.

In the case of occupied dwelling units, Columns 5, 6 and 8 - 11 are filled in after completing Page 1 of the questionnaire from which the information is transferred.

For all other buildings Columns 5, 6 and 8 - 11 should be completed immediately after Columns 1 - 4.

Column 7 is completed by coders at the Census Office.

Columns 12 - 14 are completed at the appropriate times (see below).

1. Column 1 - Date of First Visit: You are required to record the date on which you first visited a building or household for the purpose of enumeration.

2. Column 2 – ED Number



3. Column 3 – Block Number

4. Column 4 - Household Number: You need to put the households in serial order, starting from 001, 002, etc. You must make every effort to adhere to the specific instructions that your supervisor gives you about the route to follow, so that the buildings, households, business places etc., within your enumeration district will be numbered in the correct order.

5. Column 5 - Name of Head of Household or Householder: Write in BLOCK LETTERS the name of the Head of the Household putting the Surname first and the First Name and Middle Initial after.

6. Column 6 - Full Address: The full postal address must be recorded here, that is, the name of the road or street, the number of the house (if houses are numbered) and the name of the district. In areas where houses or buildings are few and far between or where addresses are vague, prominent landmarks should be included, For example:

1 A short description of what the living quarters looks like; for example, use "YLW HSE" to describe a yellow house.

2 A short and simple description of where the living quarters is located. For example, "1/2 mile S of Pophous National High School"

3 Use the abbreviations listed in Section 4.4.

7. Column 7 – Establishment Code: The appropriate code is entered here by coders at the Census Office. WALLY – this should change

8. Column 8 - Number of Male Residents: You are required to record in this column the number of male persons who are usually resident in the household.

9. Column 8 - Number of Female Residents: Enter the number of female persons who are usually resident in the household.

10. Column 9 - Number of Males Resident Abroad: Enter the number of male persons who are usually resident abroad but were staying in the household on census night.

11. Column 10 - Number of Females Resident Abroad: Enter the number of female persons who are usually resident abroad but were staying in the household on census night.

1 Column 11 – Number of Questionnaires Completed: Enter the number of questionnaires actually completed.

12. Column 12 - Date Enumeration Completed: It may not be possible to complete a Census questionnaire for all the members of the household on your first visit. In this column you are required to enter the date (MMDD) when enumeration of the entire household is completed.



13. Column 13 - Remarks: This column is to be used for recording any information which may prove helpful, e.g. call-backs, dates and times of appointments, problems in certain households to be discussed with your Supervisor etc.

4.3 The Listing Order

List living quarters in order as you come to them while canvassing, even if no one is home when you call or if the living quarters are vacant.

For example: As you canvass, you come to house A but no one is at home. You need to leave a callback card. House B is located in back of House A, and there you find a family at home. Enumerate House B, but on the Visitation Record you must list House A on the line before House B.

Listing on Both Sides of a Road

If your supervisor instructs you to canvass and list both sides of a road at the same time, list the units on both sides as you come to them. Make sure to circle the block number on the visitation record listing page each time it changes. If you come to two or more houses on the same side of the street about 100 feet or less apart, list these houses in order without crossing the road. Then go to the house or row of houses on the other side. After listing the houses on that side of the road, continue listing according to the situation at that point.

Types of Living Arrangements

Remember to follow the living quarters definition in Appendix B. Here are some examples:

Persons who have recently moved in with another group of persons, are members of the household as long as they intend to make their home with the others.

A boarding house where the residents share meals or have a group cooking arrangements together is classified as a household.

When a dwelling is occupied by more than one household, each household requires a separate household questionnaire.

Tenants or subtenants, if they make their own arrangements for eating, also form a separate household.

Servants who sleep in the house or in an outbuilding on the premises are members of the household. Servants who do not sleep on their employer’s premises are not members of the household where they work.



Boarders or lodgers – that is, persons who eat and sleep with the household during most nights of the week – are members of the household.

Separate quarters with separate housekeeping arrangements for all or any member of the staff within institutions constitute separate households. Supervisors will give special instructions for enumeration of large institutions.

Persons who rent rooms but do not share any meals with their landlord or landlady constitute a separate single-person household (if one person) or multiple-person households (if more than one).

Persons living, working and sleeping away from their families most nights of the week are enumerated where they sleep most nights. They may be boarders or lodgers in a household or may constitute separate households.

Enumerators count visitors or guests who spent Census Night in the household as members of the household.

Persons who because of the nature of their jobs (that is, watchmen, shift-workers, medical and health personnel, etc.), spend most nights away from their home MUST be enumerated at the same place as the other members of their households (that is, at their place of usual residence).

4.4 List of Abbreviations

Use these abbreviations when you are entering information in column (6) of the visitation record listing page and on the census map.

LIST OF ABBREVIATIONS

ALYAPTAPTSAVEBEHBLBLKBLVDBRBRGBRNBSMT

AlleyApartmentApartmentsAvenueBehindBlueBlackBoulevardBranchBridgeBrownBasement

BXCHCIRCOMCTDREELEMFTGARGEN DEL

BoxChurchCircleCommonCourtDriveEastElementaryFeetGardenGeneral delivery

GNSGRHSEHWYINTLNMINOPPPORDRR

gardensgreenhousehighwayintersectionlanemilenorthoppositePost Officeroadrural route

RTESSCHSLSTTERWWHTYLW#+ or &w/

routesouthschoolsplit levelstreetterracewestwhiteyellownumberandwith



4.5 Type of Places to Include on the Visitation Record

Fill a separate line on the visitation record listing pages for the address or location of each living quarters, such as:

1. Houses: vacant or occupied.

2. Individual units within a multi-unit building (apartments, housing conversions): vacant or occupied.

3. Seasonal and weekend living quarters (cottages and other vacation homes, etc.): vacant or occupied.

4. Living quarters/dwelling unit under construction, provided usable floors and roofs are in place. Print "Under construction" in the space for comments.

5. Vacant residential buildings being converted or remodeled. When possible, list the living quarters / dwelling units as they will exist after remodeling (including apartment designations or locations); otherwise, list the units as they existed before remodeling began.

6. Vacant living quarters used to store excess household furniture. Print "household storage" in the column for comments.

4.6 Types of Places NOT To Include in the Visitation Record

1. Any living quarters not occupied and not intended for occupancy as a separate living quarters; for example, places used as overflow sleeping quarters for the main house. In such situation, it forms part of the main dwelling unit.

2. Individual transient trailers, campers, etc., occupied only by persons who have a usual home elsewhere. For example, a person may be on vacation and occupy a camper parked behind a relative's house; do not list the camper.

3. Vacant living quarters that are being torn down.

4. Vacant living quarters open to the weather that are not intended for occupancy OR Vacant living quarters "open to the elements" when the roof, walls, windows, and/or doors no longer protect the interior from rain or wind.

NOTE:The Visitation Record pages must contain the addresses or locations for living quarters (including special places and special place living quarters) intended for occupancy in the area..



4.7 Identifying Separate Living quarters / Dwelling Units

When you ask the question in the column for determining addition units: "Are there any other living quarters, occupied or vacant, in this building or on this property?" and the answer is "Yes," make sure the living quarters is a separate living quarters. Apply the following chart if you have any doubt in your mind as to whether an additional living quarters should be listed as a separate living quarters. Mark the "Yes" or "No" box accordingly.

┌────────── ──┐ │ START HERE Building│ └─────┬── ────┘ │ │ │ ┌─────────────────────────────────────────────────────┐ │ *Does the family or person(s) live and share meals ├───── No ────────┐│ separately from all other people in this building? │ │└────────────────────┬────────────────────────────────┘ │ │ │ │ │ │ │ Yes │ │ │ │┌────────────────────────────────────────────┐ │ Can the occupant(s) get to their living | ┌─────────────────────────────┐│ quarters without going through someone ├───No──────│ Not a separate LQ/Dwelling unit ││ else's apartment or rooms?* │ │ and should not be listed. │└────────────────────┬───────────────────────┘ └──────────────┬──────────────┘ │ │ │ │ Yes │ │ │ │ │ │┌────────────────────────────────────────────────────┐ ││ The place is a separate LQ/dwelling unit. List each│ ││ LQ/dwelling unit on a separate line. Enter unit │ ││ designations, or descriptions in column (5). │ │└────────────────────┬───────────────────────────────┘ │ │ │ │ │ │ │ │ │ │ ┌─────┐ │ │ END │───────────────────────────────────────────────┘ └─────┘

NOTE: Ask about separate living quarters whenever a person listed on the front of the Questionnaire is not in the immediate family. The immediate family is husband, wife, and unmarried children.

* If vacant, this applies to the intended occupants.



4.8 List of Some Institutions/Special Places

Notify your Supervisor of any additions you make. Special places include:

Alcohol and/or drug treatment centers Boarding and rooming houses Camps (recreational, educational, religious, etc.) Colleges, universities, and off-campus dormitories. High schools with boarding students. Convents, monasteries, and rectories. Dormitories for workers at construction sites and job training centers, factories,

etc. Group homes (For example: contract workers or volunteers living in a unit) Hospitals (all types) Hotels and motels Jails, holding cells, police lockups, and police stations Marinas Military bases (all types). Prisons Tourist homes Workers living at construction sites Other such places not listed above (identify by special place name, if any, or

type). Do not list fire stations (if there is no dormitory), bars, libraries, etc., as special places

NOTE:The following types of places are not institutions/special places, even if persons are living or staying there:

1 Schools below the college level (such as day care centers, grade schools,) except for those noted above.

2 Churches and cathedrals. 3 Restaurants, bars, gas stations, and similar commercial businesses.4 Recruiting centers or similar off-base military facilities

NOTE: You should make prior arrangements before enumerating institutions. Your Supervisor is responsible for their enumeration. You may be instructed by your Supervisor to help him/her in some cases, but wait until you receive instructions.

4.9 Listing within Multi-unit Buildings

1 You must list the occupant's complete name (if occupied), and a complete location description.

2 List each apartment on a separate line on the visitation record listing page.



3 List lettered or numbered apartments in alphabetical or numerical order.

4 List apartments by describing their locations in column for address or location description. List them beginning on the right, as if you are facing the front entrance to the building while standing outside. (Example: first floor front, second floor right.)

5 Get information from a resident agent or manager if possible and fill questionnaires for vacant units.

6 Mark a single dot to show the location of the building on the ED map, where these apartments are located. Enter the map spot numbers next to the dot; for example, "● 012".

7 If you cannot enter the building because the door or gate is locked, look for a manager's apartment or landlord’s telephone number. If you cannot obtain addresses and interviews after several attempts, contact your Supervisor for assistance.

4.10 Not Enough Visitation Record listing pages

1 If you think you will run out of visitation record listing pages before you complete the listing for your ED, ask your Supervisor for an additional Visitation Record.

2 Copy the information from section 1 and 2 of the first Visitation Record Cover to the second cover. Copy the last entry in "Date (3a)" to the first column in the new Visitation Record Cover.

3 Enter the book number at the top left corner in "Book of Books" on both records.

4 Number the pages consecutively. For example, if the last visitation record listing page in the first book is 50, the first page in the second book is 51).

5 Continue to use the block listing and the tan and yellow pages from the first book.

4.11 Review of Enumeration Procedures

You must always remember that you are approaching persons to ask them for information that they do not normally give to strangers. While, by law, any person who refuses to give the required information is open to prosecution, your job will be made much easier, and you are likely to obtain more accurate responses, if you do not have the need to emphasize this point. Be familiar with the importance of the census to the government and how the information will be



used to make decisions on policies to improve living conditions for those persons in your ED and by extension for the whole country.

Enumerators establish a more harmonious situation if they are polite at all times, seeking (not demanding) cooperation, and being prepared to explain the purpose of the census using the material provided in this manual. Be clean and neatly dressed.

The following are basic steps in carrying out a successful census enumeration. Follow these steps as given below:

1. Enumerators contact a responsible person (that is, any person fifteen years of age or over) in each household visited, identify themselves by name, SHOW THE ID CARD, and explain the mission: “‘Good morning Sir/Madam. My name is _______ . I am the enumerator hired by Pophous’ National Statistical Office to undertake the Population and Housing Census for this area. I would like to get some information about this household and its members. My name is ……and here is my ID card. Here is some information about my visit.” (Provide your Appointment Letter.)

2. Determine if the dwelling contains any households with residents.

3. Determine how many households are in the dwelling by asking the introductory question, “First, please give me the names of all persons who are members of the household, including persons who were present on census night but are no longer here”. Remember that a household is defined as “Those persons who usually share a daily meal and sleeps most nights at the dwelling.”

4. When enumerators determine more than one household is contained in a dwelling, they number these consecutively, and then deal with each one separately before moving on to the next;

5. Ask for the Name of the Head of Household. The Census defines the Head of the Household as that person who is acknowledged as such by the other members. Sometimes the Census refers to this person as Person 1, for purposes of reference. This person should be an adult, at least 15 years old, but can be of either sex, and is the first person listed on the Listing of Household Members.

6. If the dwelling is vacant or empty, enter the appropriate code for “Vacant” in the Record of Visits on page 1 of the Household questionnaire and indicate vacant in the results column.

7. Enter all relevant geographic codes and sequential numbering on page 1 of the Household questionnaire and also at the top of each personal questionnaire. These numbers must agree. The building number placed on the enumeration district map must agree with the building number placed on the household and personal questionnaires.



8. Enter the surname and given name and sex of each person in the household on the Listing of Household Members. Starting with the name of the Head of Household on line 1. Always use block / capital letters for the listing, printing the surname first and the first name last, separated by a comma.

9. Enter the date and time that enumeration began in the Record of visit portion of the housing questionnaire.

10. Remember that the Household Questionnaire is to be completed only once for each household, that is, one Household Questionnaire per household.

11. Complete Personal Questionnaires for each member of the household.

12. When interviewing, ask the question and then wait for an answer. If after a brief period an answer is not forthcoming, repeat the question as it is and wait again. If, after a brief period no answer is given, ask if the respondent understands the question. This should only be done as a last resort. Enumerators may provide examples of types of responses permitted, but should not read the response categories to the respondent.

13. Enumerators must make sure that they do not miss any persons (unrelated or related to household head) who usually sleep most nights and share at least one daily meal with the household. Include all persons unrelated or otherwise who spent census night with the household.

14. When enumeration of the household with all its members is complete, fill in the

remainder of the Record of visit and enter the time the interviews ended.

15. Confirm (to be sure of complete coverage) whether any part of the dwelling is occupied separately and independently from another or other households before moving on to the next building.

16. Always thank the respondents for their cooperation and let them know that a supervisor MIGHT visit them again to do a re-interview as a quality check.

17. Enumerators must check the questionnaire before leaving the household to ensure that all questions which should have been answered, have an answer or answer code in the response box or both, and that any “please specify” responses were printed clearly.

Enumerators should not trust their memory during an interview. Record the responses in the questions by entering the response code in the appropriate response box during the course of the interview.



SECTION 5. ERRORS ON THE VISITATION RECORD PAGES

5.1 List of Regular Households in Error

If you must cancel a listing on the visitation record, do the following:

1 Draw a wavy line from columns (1) through (5) and print a "C" in column (6).

2 Print your reason for canceling the listing in column (13); for example:

a Print "Dup" (Duplicate) if the unit is a duplicate of another listing (include ED, block, and map spot numbers).

b Print "Bus Storage" if the building is not used as a living quarters but for storage of business supplies or materials. Do not cancel a listing if the living quarters is use for storage of household furniture. In this case it will form part of the main building.

3 If the location has been spotted incorrectly on the map, line through both the dot and the map spot number on the map and correctly report it. Put the assigned number on the map.

5.2 Dwelling Unit/Living quarters Missed During Canvass

If you find a dwelling unit that you missed earlier in your canvass, do the following:

1 Add the dwelling unit on the first blank line of the visitation record listing pages. Do not attempt to fit it between the listing lines where it would have been listed.

2 If applicable, circle the block number in column (1) if it is different from the line above.

3 Print "out of order listing" in column (13) - Remarks.

4 If the dwelling unit is located in a building which was already enumerated, assign the next household number.



SECTION 6. FILLING THE QUESTIONNAIRE – The Front Cover

Illustration 6-1Questionnaire Cover

Items on the Front Cover – Geography Box

A. Major Civil DivisionB. Minor Civil DivisionC. LocalityD. Enumeration DistrictE. BlockF. Household numberG. Address or location descriptionH. Respondent’s nameI. Phone numberJ. PopulationK. Last ResortL. VacancyM. Continuation forms

6.1 Completing Items on the Front Cover Before the Interview

Serial Number: A predetermined number is printed on the household questionnaire with each having its own, unique serial number. This number must be transcribed on to each individual questionnaire to link individuals within households.

Country Number: The United Nations assigns this 3 digit number to this country. Staff at the Statistical Office will assign this number.

Item A. Major Civil Division – for Pophous, this is “Province”

Item B. Minor Civil Division -- for Pophous, this is “District”

Item C. Locality

Item D. Enumeration District Number

Item E. Block

Item F. Household number



Item G. Address or location description

6.2 Completing Questionnaire for Occupied Living Quarters 1. Ask the Household Listing Question on the cover page to determine the names of

the household members. Refer to the instructions on the cover page and in Appendix A, for Usual Place of Residence Rule.

2. Check for people included who should not be included, and those who are included who should not be.

3. Answer all housing questions, the emigration questions, the environmental questions, and the crime questions.

4. Answer population questions for each person using the skip patterns, as appropriate.

5. You fill in these items after the enumeration:

Item H. Respondent’s name _____________________________________

Item I. Phone Number: __________________________

Item J. Population: _________________

Item K. Last Resort Information: _________________________

Item L. Vacancy information: __________________________

Item M. Continuation form information: _________________

Sign and date on the back of the questionnaire.

6. Review the questionnaire to make sure all required questions are answered and answers are legible.

7. Enter the number of persons in the household in columns (6) through (9) of the Visitation record listing page.

NOTE: Fill all questions according to the status of the living quarters as of Census Day, April 1, 2010.



Listing of Household Members

The next part of the front cover provides space to list each person in the household.

To obtain the list of household members, read the following:

Please give me the name of each person living here on April 1, 2010, including all persons staying here who have no other home. Begin with the head of household name. If there is no such person, try to establish one with the help of the respondent. Print last name, first name, and middle initial for each person.

The members are to be listed in a specific order. Start with the Household Head. The first person is the reference person, and is used only for reference. So, if a husband and wife each claim to be the “head of the household”, only can be reported as the reference person. The point is to obtain an adult, someone 15 years and over, to be listed here.

The next person listed should be the spouse of the head, if there is a spouse of head in the unit.

Next, any never married children should be listed, in order, from oldest to youngest.

Then, any ever married children should be listed, first the married child, then the spouse of the child (if one is in the unit), and then any children of this ever-married child.

Then, the parents of the householder and then the parents of the spouse, if any of them are in the unit.

Then, any siblings of the householder, with any spouse, and any children (nieces and nephews of the householder.)

Then, any other relatives.

Then, any non-relatives, including domestic workers, and others.

LISTING OF HOUSEHOLD MEMBERS

Person No. Surname First Name Sex 1 Male 2 Female

1

2

3

4

5



6

7

8

9

10

Item J. Persons in the Household Box

The enumerator counts the number of people based on the listing above, and puts the summary in the boxes. The total should also be the same as the number of persons reported in the person pages.

WALLYItem P. RECORD OF VISITS

Visit No. Date Time Started Time Ended Duratio

n*Results

123

This is not the same as the Visitation Record which is used to record the progress of the enumeration process (see Section 3A).

1. Visit Number – Enumerators are required to visit each living quartersthree times before giving up. Usually, only the first line will be filled because the enumerator will be able to finish the enumeration on the first visit. If two visits are needed to finish enumerating the house, then the first two lines will be filled. If three visits are needed, then all three lines will be filled. If, after three visits, the questionnaire is still not filled, either because the respondents were never home, or because they refused to respond to all or part of the questionnaire, then the enumerator must fill in at least “Last Resort” Information for the household.


Number of Persons in Household J. Total


2. Date – the date of each visit – month and day – is filled in the Date box for each visit.

3. Time Started – the time started, either using AM or PM or 24 hour time (900 for 9 AM and 2100 for 9 PM) should be used. If AM/PM is used, then the enumerator must report these as part of the time.

4. Time Ended– the time ended, either using AM or PM or 24 hour time (900 for 9 AM and 2100 for 9 PM) should be used. If AM/PM is used, then the enumerator must report these as part of the time.

5. Duration – the duration of the visit is reported here, as minutes, if the visit takes less than one hour, or as hours and minutes if the visit takes more than an hour. If the supervisor requests that all durations be reported in total minutes elapsed, then the enumerator will report minutes only.

6. Results – see types of results listed below

Results Codes:

Use the following codes for results of the household enumeration:

1. Completed, if all of the housing and personal information was collected.

2. Partially completed, if only part of the housing and personal information was collected. The supervisor will either send a second enumerator to the dwelling, or will return him/herself.

3. Dwelling vacant, if the dwelling was actually vacant. The “housing information for vacants” should be collected if the country is collecting information for the complete housing inventory.

4. No suitable respondent at home (specify) ___________, if the enumerator could never find an appropriate person – an adult 15 years or older – to respond to the housing and personal items.

5. Refused, if the respondent or respondents refused to answer the questions.

6. Other, if none of the above applies.

Item K. LAST RESORT INFORMATION (See Section 8.8 below)

Item L. OCCUPIED/VACANT

Separate codes for (1) occupied, (2) regular vacant, and (3) vacant with Usual Home Elsewhere



are used here.

Item M. SUPPLEMENTARY (CONTINUATION) QUESTIONNAIRES

Supplementary (continuation) forms are used when a household contains more persons than the personal questionnaire can accommodate. For example, a supplementary form is used when you have 11 or more persons in a household when only 10 fit on a questionnaire, or when you have 9 or more people in a household when only 8 fit on a questionnaire.

You will find two blank spaces, separated by the word “of”: ________ of _______.

If you need only one questionnaire for the household, fill in “1” in each blank: 1 of 1.

But, if you need a second questionnaire for the household, fill in “ 1 of 2 ” on the first questionnaire in these boxes, and fill in “ 2 of 2 ” on the second questionnaire. Do NOT record them as “1 of 1” and “2 of 2” – note that we are counting each form in order in the first blank and the total in the second blank.

And, if you need three questionnaires for the household, fill in “1 of 3” on the first questionnaire, “2 of 3” on the second form, and “3 of 3” on the third form.

See Section 6.6 for filling the rest of the cover.

6.3 Completing Questionnaire for Vacant Living quarters / Dwelling Units

1 Complete items A to G on the front cover. (See Section 6.1).

2 Where necessary, seek the assistance of a neighbor, janitor, owner, etc. in obtaining answers to the housing questions.

3 Note that this is a Vacant Unit in Box L on the front cover.

4 Review the questionnaire to make sure all double-underlined housing questions are answered and answers are legible.

5 Complete items H and I in the Geography box. (See section 6.6).

1 In item J, Population, enter "0" for TOTAL box.

2 Fill in the Visitation Record in the usual way.

3 In item K, mark (X) the "LR" box if you were able to meet only LAST RESORT requirements for an acceptable questionnaire; otherwise, mark the box that would indicate number of visits. (See Section 8.8 for Last Resort requirements)



4 In item L, Type of unit, mark (X) the "Regular: Vacant" box (number 2).

5 In Item M, note that you have only one form, so “1 of 1”.

6 Print VACANT in the space at the top of the questionnaire.

7 Enter "0" (zero) in column 6 of the visitation record listing page.

8 Print VACANT in column (8) of the visitation record listing page.

NOTE: Fill all questionnaires according to the status of the living quarters as of Census Day, April 1, 2010.

6.4 Completing Questionnaire for Persons Whose Usual Home is Elsewhere (UHE)

You may encounter a situation where only person(s) with a usual home elsewhere are temporarily occupying a living quarters in your ED. For example, a family may be staying in a unit temporarily while visiting relatives in your ED. NOTE: This situation rarely occurs in the Caribbean, and so you should contact your supervisor in case you have any questions.

1 Complete items A through G in the GEOGRAPHIC CODE/COMPLETE BEFORE THE INTERVIEW section. (See Section 6.1).

2 The living quarters is a VACANT if no one listed in the Household Listing considers where the interview took place to be their usual home.

a Print "2" in Box L, for Vacant (Illustration 6-3).

b Ask in whose name the place is being leased or rented. Enter that person's usual residence in question 1b. If no one person is renting or leasing the living quarter / dwelling unit, print the address of the first occupant listed in the Household Listing. For all other UHE addresses for the UHE household:

Print the mailing address (or location description if no mailing address) in the margin of question 1b.

Use the space provided for notes on the back cover to print more than one UHE address. Assign a number to each UHE address. Enter the number beside the address. Then circle the number.

Enter the appropriate number to the right of the name of each person listed in the Household Listing. Then circle the number. (See illustration 5-3).



NOTE:If no one was staying in the living quarters on Census Day, enumerate the living quarters as a vacant-regular, not a vacant.

3 Complete population questions for each person listed in the Household Listing.

4 Housing questions must be completed.

5 Review the questionnaire to make sure all required questions are answered and are legible.

6 Complete items H and I in the Geography Box on the questionnaire cover. (See section 6.6).

a In item J, Population, enter "0" for TOTAL box.

b Fill in the Visitation Record in the usual way.

c In item K, mark (X) the "LR" box if you were able to meet only LAST RESORT requirements for an acceptable questionnaire; otherwise, mark the box that would indicate number of visits. (See Section 8.8 for Last Resort requirements)

d In item L, Type of unit, mark (X) or mark “2” for "Vacant".

e In Item M, note that you have only one form, so “1 of 1”.

7 Print VACANT in the space provided for "Notes" on the back cover of the questionnaire.

8 Enter "0 (zero)" in column 6 of the list of regular household page.

9 Print UHE in column (8) of the visitation record listing page.

NOTE:If someone listed in the Household Listing is a visitor, but others listed usually reside there, the living quarters is occupied rather than vacant-UHE. Enumerate the visitor as instructed in Section 8.6, Visitors are Present in a Living Quarters. Enumerate the persons who usually live there as instructed in Section 6.2.

6.5 Removing a Person from the Questionnaire

If you make a mistake and include someone on the questionnaire who should have been left off - for example, someone in the military not living in this household, or a student living at college - remove the person from the questionnaire by drawing a large "X" through the Population questions. Do not erase. If you erroneously deleted a name, write "STET" at the top of the page to indicate that the name should be reinstated.



6.6 Completing Supplementary (Continuation) Questionnaires

1 Use a supplementary (continuation) questionnaire when there are more persons in a household than the number of person forms provided in the original questionnaire.

2 Copy information from items A through G in the GEOGRAPHIC CODE section of the first questionnaire to the supplementary questionnaire.

3 Start with the person questions.

4 Enter the person number from the Household Listing.

5 Complete the housing questions on the first form only. DO NOT complete housing questions on the supplementary questionnaire.

6 On the FIRST (or only) form, complete item J "Population" with the total number of persons on all forms. DO NOT fill in the Population box for Continuation forms.

7 Review the questionnaire to make sure all required population questions are answered and answers are legible.

8 Complete items H through M on the front cover. See section 6.6.

a In item J, Population, enter the total number of persons in the household on the first form only.

b In item K, mark (X) the "LR" box if you were unable to get only LAST RESORT requirements for an acceptable questionnaire; otherwise, indicate number of visits made.

c In item L, Type of Unit, mark (X) the "Occupied-" box (number 1) on the first form.

b Fill in item M, for supplementary forms, as noted earlier: “1 of 2” for the first form, and “2 of 2” for the second form.

9 Certify the questionnaire.

a Sign and date the questionnaire on the back cover. b Your supervisor will also sign and date in the Geography box.



10 As noted, you must use item M for the Supplementary Questionnaires. So, make sure you have indicated the Booklet Number by filling up the box provided immediately after the list of members in Q1a. For example: If two sets of questionnaire are used, enter Booklet “1” of “2” for the first booklet, and Booklet “2” of “2” for the second.

11 Fold the continuation questionnaire(s) inside the first questionnaire so that the information about the household is on the outside.

6.7 Filling the AFTER THE INTERVIEW Items

1 Dwelling Unit is: Occupied or LAST RESORT Occupied: Enter the Following:

Item H. Respondent’s NameItem I. Phone number Item J. Population in the living quarters Item K. Last resort informationItem L. Vacancy statusItem M. Continuation form information

And sign and date on back cover.

2.Dwelling Unit is: Vacant Regular, Vacant-Usual Home Elsewhere, or LAST RESORT-Vacant

Enter the following:

Item H. Respondent’s NameItem I. Phone number

Item J. Fill in “0” for the number of males, females, and total persons in the unit

Fill in the visitation record, as indicated above.

Item K. Leave this blank.

Item L. Indicate this is a Vacant, Usual Home Elsewhere, or Last Resort - vacant

Item M. Fill in “1 of 1”.

And sign and date on the back cover.

6.8 Other General Instructions

Questionnaire Care & Security



All staff must handle questionnaires with the greatest care. Questionnaires must 1 not be defaced;2 not suffer undue erasures (although clean and light erasures are permissible); 3 not be creased, bent, dog-eared, etc.; and, 4 always be clean.

Keep sufficient questionnaires for the day’s enumeration in the kit given to you. At the end of the day store completed questionnaires in a safe place in your home, making sure that they are accessible to you and you alone.

Reading of Questions

READ EVERY QUESTION exactly as worded on the questionnaire, that is, word-for-word.

Where “N” or “…” appears as part of a question, read out the name of the person to whom the question relates: “What is …’s age?”

If the respondent is the person of reference, then ask the questions using the “You” form: “What is your age?”

FOLLOW SKIP INSTRUCTIONS carefully so that you do not ask questions that do not apply to any particular person because of age or sex or other characteristic.

If respondents have difficulty understanding a question, you may need to give examples of possible category responses for the item. These examples may help the respondent understand types of answers. You should use this type of prodding only as a last resort.

Avoid accepting “don’t know” and “not stated” responses. Again, you should accept these responses as last resort.

Read the response categories ONLY when all other efforts to get a satisfactory answer fail.

Where “Other, specify” is a correct response category, ensure that the entries you make are clear and legible.



SECTION 7. REPORTING PROGRESS

7.1 Recording Daily Progress on the Visitation Record Cover – The Visitation Record

On the listing form cover, make entries in section 3, Regular Enumerator Daily Progress Record, for each day you work.

Illustration 7-1Recording Daily Progress on the

Visitation Record Cover

3. REGULAR ENUMERATION ...

a. Date 4/1 4/2 4/3

b. Households enumerated today 5 8 7

c. Households enumerated to date 5 13 20

d. Callbacks outstanding 2 4 2

1. At the end of each workday, enter the month and day in each column of item 3a.

2. Count the household enumerated since the previous workday. [(Count the lines in which column (4) of the visitation record listing page is filled with today's date to arrive at the number of households enumerated today (item 3b)]. (Do not include special places that you listed.)

3. Add the households enumerated to date (item 3c) from the previous workday, to the living quarters enumerated today (item b) to arrive at the number of living quarters enumerated to date (see illustration 7-1)

1 4 If you use more than one Visitation Record for an ED, carry the last entry in item 3c to the first column of item 3c of the new listing form.

2 5. Enter the number of households you have listed but for which you have not obtained a completed questionnaire (that require callbacks) to arrive at the number of callbacks outstanding in item 3d.

3 6. Enter total number of hours worked in Item 3e.



7.2 Supervisor Reviews of Your Work

Your Supervisor continually reviews your work. In addition, there are two major reviews called first review and final review. Forms used for these reviews are located on the front cover of the Visitation Record. The supervisor conducts these reviews to measure the quality of your work.

1. First Review

The supervisor conducts this review within 2 or 3 days after you begin work.

2. Final Review

The supervisor conducts this review when you complete an entire ED. Your Supervisor reviews the Listing Forms, the questionnaire, and map with a more detailed checklist than the one used for the first review. Some of the addresses in each ED were listed on a separate form in advance. Your Supervisor matches these advance listings for your EDs to your listings using a checklist. The results are used to determine the completeness and quality of your work.



SECTION 8. MISCELLANEOUS UNUSUAL SITUATIONS

8.1 Person Says He/She Was Already Interviewed

If a respondent says an enumerator already visited his/her household and completed a questionnaire, make sure that you have not gone outside your assignment area. If you are sure you are in the right Enumeration area, then:

1. Explain to the respondent that the census office does not have a questionnaire for this household, so you must conduct an interview.

2. If the person refuses to be interviewed, see Section 2.5 How to Deal With Uncooperative Persons and Section 8.8, Person Refuses to Be Interviewed.

8.2 Language Problems

1. If the person speaks another language and you do not speak that language, try to find someone else in the household who speaks English or a language you understand, to help obtain the answers or to interpret.

2. Notify your Supervisor if you are unable to solve the problem within the household. Your Supervisor will either reassign the unit or tell you to use an interpreter.

8.3 Unusual Dwelling Unit/Living quarters (boats, tents, etc.)

Any place in which someone lives on a regular, full-time basis is that person's living quarters. On rare occasions, you will find people living in tents, boats, etc. Do not look for such places, but if you find one occupied as a usual home, list the place as a living quarters and enumerate the person(s) living there.

8.4 You Do Not Know If A Living Quarters is Occupied Or Vacant

Do not classify a living quarters as vacant unless you are absolutely certain no one lives there. Ask a neighbor, building manager, or rental agent for help in determining if a place is occupied or vacant. Make every effort to determine the occupancy status on your first visit. If there are signs of occupancy, but you are unable to determine how many people live in the unit, discuss the situation with your Supervisor. If you cannot determine the occupancy status, consider the living quarters occupied until you can determine by a callback that it is vacant.

1. Occupied Living quarters



An occupied living quarters are one where people live there on Census Day and it is their usual home. Usual home means the home where they stay most of the time (more that 6 months plus a day in a year).

Possible signs of occupancy include:

a Lights on in the unit.b Sounds such as radio, TV, voices, movement, etc.c Signs of regular care, such as clean yard, pets, mowed grass, etc.d Consider a living quarters occupied if it was occupied on Census Day, but

it is vacant at the time of your visit.

2. Vacant Living Quarter / Dwelling Unit

A living quarters is vacant if:

a A neighbor, rental agent, janitor, etc., says it was vacant on Census Day (no one has been living there for over six months), even if it is occupied at the time of your visit.

b It is under construction and the final doors and windows are in place.c It is only used for vacations, on weekends, or during certain times of the

year.d It is occupied on Census Day only by persons who have usual homes

elsewhere.e It will be used for non residential purposes, but the change has not begun

yet and it is currently vacant.

Consider a living quarters occupied if the person residing there is away temporarily on business or vacation.

NOTE:For more information about when to consider a person a resident of a living quarter /dwelling unit, see Appendix A.

8.5 Person Moved To Present Address After Census Day

If the living quarters was Then

Vacant on Census Day 1. Complete a questionnaire for the vacant living quarter / dwelling unit.

2. Do not complete a questionnaire for the current resident(s).

Occupied by another household members



on Census Day 1. Get at least Last Resort population information from the current residents or a neighbor for the previous household (see section 8.8). Enter the name of the respondent and telephone number who gave population information on the form. You may need this for follow-up later.

2. Do not complete a questionnaire for the current resident(s).

3. Get answers to the housing questions from the current residents or other knowledgeable persons.

8.6 Visitors Are Present in a Living Quarters

Enumerate visitors who are staying at a living quarters at the time of your visit, if and only if no one enumerated them elsewhere and they have no one at home to report on them.

1 Complete the questionnaire for the housing and the usual household members.

2 Complete a questionnaire for the visitors with housing information for the living quarters where they usually reside.

3 Do not make an entry for this household in your VR.4 Bring this case to the attention of your Supervisor who is responsible for seeing

that the questionnaire for the visiting household is assigned to the ED where it belongs.

8.7 Respondent Is Unable To Give Complete Information About A Household Member

If the respondent cannot give you at least LAST RESORT information (basic information) about a person who usually resides within the living quarters:

1 Ask for the person’s name, sex and relationship to the head of the household and enter it in a personal questionnaire.

2 Leave a call back card with the respondent to be given to the person involved.



8.8 Last Resort (Basic) Information Instructions

Use one of the checklists below to get Last Resort information for an occupied or a vacant unit. Remember, Last Resort questions are questions that must be answered for the questionnaire to be acceptable. Always try to get more questions answered. If you cannot get all the Last Resort information, ask your Supervisor to help you.

1 Occupied Living Quarter(s)

You must make 3 personal visits at different times of day, on different days, before getting Last Resort information for an occupied living quarters where no one is home. If a person refuses to be interviewed, get Last Resort information immediately.

a Complete the visitation record listing page (see Section 4)

b Get the name of each person plus at least three of the following four questions for each person: relationship, sex, age, and, marital status.

c Complete housing questions: units in structure and tenure.

d Complete items A through R on the front cover of the Questionnaire.

e Print "LAST RESORT-OCCUPIED" at the top of the front page of the Questionnaire.

f Item S for Last Resort, print "LR", Last Resort. Item T for “occupied” should be marked.

2 Vacant Living Quarter(s)

a Complete the visitation record listing page. (See section 3).

b Complete housing question H1, units in structure.

c Complete items A through R on the questionnaire cover.

d Print "LAST RESORT-VACANT" at the top of the front cover of the Questionnaire.

e If the questionnaire has a FOR VACANT UNITS box, respond to the items there; if the census questionnaire does not have a For Vacant Units box, skip this point.



f In item S, Last Resort, print "LR" in the box. For Item T, indicate that the living quarters is vacant.

NOTE:If you are unable to get at least LAST RESORT information after 3 personal visits, you must complete a Refusal Record for that unit. See section 8.9.

Illustration 8-1Last Resort Questions on the Questionnaire

Population Questions

2. Is...male or female? 1. Male 2. Female

3. How is ... related to (Person 1)?

5b. What is ...'s Age?

6. What is ...'s marital status?

Housing Questions

H1. Type of Residential StructureH2. Type of Structure

3 Getting LAST RESORT information from persons outside the household

If you cannot get information for the address because no one is home; the persons are temporarily away and will not return before the operation is complete; the person refuses to answer questions; or, because the dwelling unit is vacant:

a Ask a neighbor, building manager, or other knowledgeable person.

b Give the person your Appointment Letter before you ask any questions.

c Try to get at least Last Resort information.



8.9 Person Refuses to Be Interviewed

INSTRUCTIONS

If a person refuses to be interviewed and you are unable to get a complete address and questionnaire:

1 Give the person your Appointment Letter. Talk about the importance of the census to the respondent's community. Stress the confidentiality of census information. (See Sections 2.4 and 2.5).

2 If the person still does not cooperate:

a Try to get as many answers as possible about the unit and its occupants from neighbors, or a rental agent, building manager, etc. Show your Appointment Letter to each person who answers questions.

b The minimum requirements for a completed questionnaire are listed in Section 8.8. If you cannot get at least Last Resort information, print REFUSED in the space provided for the notes on the questionnaire cover.

3 Map spot the building involved on your census map.

4 Enter as much information as you can. Print "Refused" in the Remarks column on the white visitation record listing page.

5 Complete a Refusal Record, only if you have less than last resort information for the living quarters and its occupants. See Illustration 8.2.

6 Give the questionnaire and Refusal Record to your Supervisor.



Illustration 8-2Completing a Refusal Record

National Statistical Office

REFUSAL RECORD2010 Pophous Census of Population and Housing

1. REFUSAL IDENTIFICATION 2. REFUSAL TYPE

MjCD/MiCD LocalityED

Block HH number 1. Total refusal2. Partial - less than last resort

b. Occupant's name 3. FORM TYPE

c. Location description (including phone number, if available) 1. Regular questionnaire2. Individual census report (ICR)

4. PERSON'S REASON(S) FOR REFUSING

5. ENUMERATOR IDENTIFICATION

Name ED:

Signature Date:

6. SUPERVISOR ACTION 7. FIELD OPERATIONS SUPERVISOR ACTION

1. Refusal converted2. Refusal verified C No further information obtained

1. Refusal converted2. Refusal verified C No further information obtained

Signature and date: Signature and date:

Date submitted to Field Operations Supervisor: Date submitted to National Statistical Office:

NOTES:

8.10 Multiple-Household Enumeration Procedure

In most cases, one household will be living in one living quarters. In some cases, however, we may find more than one household sharing same living quarters. In such cases, we need to complete different questionnaire for each household. A living quarters will contain separate households if the residents within the living quarters have separate cooking arrangements. Confirm once again that these households are separate (that they have separate cooking arrangements, although living in one living quarter/dwelling unit). For example: Students who live within a household, but prepare their own food



separately; a household that has joined the family until they locate a house for themselves, and have separate cooking arrangements.

For a dwelling unit with more than one household their geographical identification information will be different because their household numbers will be different. Note the following points and complete questionnaires and VR entries accordingly:

1 Different households living in the same dwelling unit will have the same building number, and the same dwelling unit number but different household numbers.

2 A new household questionnaire has to be completed for each household.

3 In the VR the information for each household will be entered on a separate line with different household numbers but the same building and dwelling unit numbers.



SECTION 9. STRUCTURE OF THE QUESTIONNAIRES

The Population and Housing Census questionnaire has two parts:

The Household Questionnaire contains questions about the housing and related conditions under which the households live and includes sections on:

Identification Information Listing of Household Members & Record of Visits Type of building; Characteristics Facilities Ownership Mortality

The Personal Questionnaire contains questions relating to each of the individual members of the household and includes sections on:

Personal Characteristics Migration (Birthplace & Residence) Disability & Health Education & Training Economic Activity Fertility



SECTION 10. COMPLETING THE HOUSEHOLD QUESTIONNAIRE

It is essential that all information be completed accurately and completely on the first page of the Household questionnaire. The following paragraphs provide you with instructions as to how this is to be done.

There are skips in some Sections, which you must follow very strictly. The reason is that some questions are not relevant to all respondents and the response given to some questions precludes the applicability of others.

The total number of persons in the household refers only to those persons who were present in the household on census night, whether they were “usual residents” of the household or “visitors”. The numbers inserted in the boxes provided for ‘total’, ‘male’ and ‘female’ household members should therefore add to the number of the names in the table above. Begin by completing all numeric codes that identify the geographic location of the household. Also, enter the address of the household being enumerated, your name and that of your supervisor along with your signature. Your supervisor will sign the form once your return the questionnaires are completed and accepted. Each field must be completed before you begin.

Next, ask the head of the household or person who is responding for the household for the surname, first name and sex of each person residing in the household. Be sure to enter the total number of persons and the number of males and females in the response boxes provided and the sum of males and females is consistent with the total and the number of persons listed on the form.

On the page 1 of the Household Questionnaire, fill out all the Household Identification boxes. The sequence of numbers uniquely identifies the household. Remember to fill in the preceding zeros before the number in each set of boxes as in the example given below. The Household Identifiers (see the example below) should be filled in before you approach the household. Your supervisor will have provided the necessary information to you when you are assigned the Enumeration District (ED).

Address of household; Town/Village/Ward; Telephone number:Write in the full residential address of the household and telephone number, if any, in the space provided. Remember your supervisor or another enumerator may need to find this household (for post-enumeration checking) from the address you have written in.

Enumerator & Supervisor’s NameBoth names should be printed and then signed. The Supervisor does not sign the form until the questionnaire has been reviewed thoroughly and approved by the supervisor indicating that it is acceptable.



Enumerator, says: “I am the census enumerator assigned to this area and I would like to get some information about this household and its members. My name is ……and here is my ID card. First, please give me the names of all persons who are members of the household, including persons who were present on census night but are no longer here”.

Household Members

In the listing and enumeration of household members the following should be borne in mind:7. Include all those persons who usually live in the household even if they did not spend

census night with that household, those who were visiting the household and spend census night there.

8. Newborn babies who are considered usual resident of the household at the time of enumeration but who were yet unborn on census day are also to be excluded.

9. Also include persons who were members of the household on census night but who had moved to other households, emigrated or died by the time of enumeration.

For persons who are present at the time of the interview but are neither usual residents of that household nor did they spend Census Night at that household, DO NOT list them.

The suggested order or sequence to be followed in the listing of household members is set out below. Enter the name of the head of household on Line 1 and follow the sequence below in listing the names of other household members. The suggested order is:

Head Spouse of Head Partner of Head Child of Head and Spouse/Partner Child of Head only Child of Spouse/Partner only Spouse/Partner of Child of Head Grandchild of Head/Spouse/Partner Parents of Head/Spouse/Partner Other Relative of Head/ Spouse/ Partner Domestic Employee Other Non-Relative Not Stated

The Questionnaire is printed with room to enumerate up to 10 people in each household 2 . It will be unusual for you to go a household with more people than that. However, if you do, then you must follow the instructions provided in the section on Continuation Forms above. You will note “1 of 2” on the first form in section R of the front cover of the first of the two questionnaires, and “2 of 2” in section R of the second form. Also, you will write the word ‘CONTINUED’ in bold block capitals at the end of the page and continue listing the members

2 Note that the number of persons on a questionnaire will differ from country to country, depending on the layout of the questionnaire.



on an additional listing sheet, which will be provided to you. Remember to number these persons from 11 on the additional listing sheet and write the same household serial number at the top of the page so as to link the additional list of persons to the household.

Completing the Record of Visit

The date and time interviewing of the household begins must be filled in immediately before enumeration of the household starts on the Record of Visit portion of the questionnaire.

The time ended and the results are entered when all information on all members of the household has been received for that visit. The duration will be calculated at the Census Office, so you must leave this row blank. Be sure to enter one of the six results codes in the Visitation Record in the response boxes provided.

If a call back is necessary, make sure to enter this in your Record of Visit so that you will not forget. The result codes are printed on the questionnaire. Enter a result in the box provided for each visit that you pay to the household, the questionnaire allows for up to three (3) visits. In this section, the interviewer is required to record his visits to the household and outcomes of the interview.



Characteristics of Occupied Building

Type of Building

H01: What best describes this building?

The questions on type of housing will provide information on the stock of housing in the country. This will be used to determine the various types of living accommodations that exist in the country and the quality and age of the materials used in the construction.

One house, detached when the housing unit is a single unit, and detached from any other unit

One house, attached when the housing unit is a single unit, but it is attached to one or more other units

Building with 2+ units, one floor when the housing unit is in a building with two or more units, and all of the units are on one floor

Building with 2+ units, two floors when the housing unit is in a building with two or more units, and the units are on two floors

Building with 2+units, 3 to 10 floors when the housing unit is in a building with two or more units, and the units are on three to 10 floors

Building with 2+ units, 11 or more floors when the housing unit is in a building with two or more units, and the units are on 11 or more floors

Building for persons living in institutions when the unit is institutional housing

Other (Specify)________ if some other combination of uses applies. Specify the use.

Number of dwellings

H02: How many dwellings are in this building?

Record the total number of dwelling units are in the building. This information can be obtained from a knowledge respondent or from the landlord of the building, if he or she is on the premises, and the information is not immediately obvious.

Number of rooms



H03: How many rooms are in this living quarters?

By relating the answers to these questions with the number of persons living in a household, it will provide information on the numbers of persons occupying each house and the amount of space available to each person.

A room is defined as a space in a dwelling unit enclosed by walls reaching from the floor to the ceiling or roof covering, or to a height of at least two meters, of an area large enough to hold a bed for an adult, that is, at least four square meters. The total number of types of rooms therefore includes bedrooms, dining rooms, living rooms, studies, habitable attics, servants’ rooms, kitchens, rooms used for professional or business purposes, and other separate spaces used or intended for dwelling purposes, so long as they meet the criteria concerning walls and floor space.

Passageways, verandas, lobbies, bathrooms and toilet rooms SHOULD NOT be counted as rooms, even if they meet the criteria. Separate information may be collected for national purposes on spaces of less than four square meters that conform in other respects to the definition of ”room” if it is considered that their number warrants such a procedure.

Complete this item for all occupied and vacant living quarter(s) / dwelling unit(s).

1. Record the total number of rooms in the space in the boxes or fill the circles.

a. Count only whole rooms used for living purposes such as:i. living rooms

ii. dining roomsiii. bedroomsiv. kitchensv. finished attic or

finished basement rooms

vi. recreation rooms

vii. family roomsviii. permanently enclosed

porches suitable for year-round use

ix. lodger's roomsx. rooms used for offices

by a person living in the unit

b. Do not count: bathrooms halls, foyers, or vestibules balconies or open porches closets alcoves pantries kitchenettes or strip kitchens

laundry or utility rooms unfinished attics or

unfinished basements other unfinished space used

for storage offices used only by persons

not living in the unit

2. A partially divided room, such as a dinette next to a kitchen or living room, is a separate room only if there is a partition from floor to ceiling, but not if the partition consists solely of shelves or cabinets.



3. If a room is used by occupants of more than one apartment, include the room with the unit from which it is most easily reached.

Number of bedrooms

H04: How many bedrooms are in this living quarters?

Bedrooms are rooms used mainly for sleeping. There must be some permanency about the walls enclosing the bedrooms. A room used for other activities by day and sleeping by night is not a bedroom except in the case of one-room dwelling units. In such cases it must be recorded as having ONE room and ONE bedroom. A household can never have more bedrooms than rooms.

Sleeping areas partitioned with blinds, etc., do not count as bedrooms.

Complete this item for all occupied and vacant living quarter(s)/dwelling unit(s).

1. Count as bedrooms all rooms designed to be used as bedrooms; that is, the number of rooms that would be listed as bedrooms if the house, apartment, or mobile home were on the market for sale or for rent. Include all rooms intended to be used as bedrooms, even if they are currently being used for other purposes.

2. Write "0" for "No bedroom" if the house or apartment consists of only one room, such as a one-room efficiency apartment. Note: Some countries may choose to allow 1 bedroom in this situation of the household actual sleeps in the single room available.

Floor Space

H05: How much floor space is in this unit, inside the outer walls of the housing unit?

Obtain an estimate of the floor space in the unit. If the respondent knows the amount of square meters of floor space, record that amount. If the respondent does not, obtain an estimate based on your knowledge or by pacing the outside of the building to obtain an area estimate.

Material of Outer-Walls

H06. What is the predominant construction materials of the walls?

This topic refers to the construction material of the walls of the building in which the living quarters are located. Enter the correct code for the material of the building walls, based on your



observation. You will be able to observe the correct answer in most cases, but if in doubt, ask. If there is more than one kind of material making up the walls, record the main wall material (the material that covers the largest amount of wall space).

Complete this item for all occupied and vacant living quarter / dwelling unit.

Write only ONE number to the right in the box for this question. Write the number corresponding to the type of material that is used most.

1. Poured Concrete if the major portion of the outside walls is of poured concrete.

2. Concrete and Blocks if the major portion of the outside walls is of concrete blocks. The walls may be covered with plaster cement.

3. Metal if the major portions of the outside walls are metal, including zinc, steel, tin, etc.

4. Wood if the major portion of the outside walls is of wood, wood boards, plywood, etc.

5. No walls if no permanent walls exist.

6. Other for all other types of construction, which cannot be described by the above categories.

Material of the roof

H07: What is the predominant construction material of the roof?

Enter the correct code for the material of the building roof, based on your observation. You will be able to observe the correct answer in most cases, but if in doubt, ask. If there is more than one kind of material making up the roof, record the main roofing material (the material that covers the largest amount of roof).


Write only ONE number to the right in the box for this question. Write the number corresponding to the type of material that is used most.

1. Poured Concrete if the major portion of the roof is of poured concrete.

2. Metal if the major portion of the roof is of metal, including zinc, steel, tin, etc.

3. Wood if the major portion of the roof is of wood, wood boards, plywood, etc.



4. Thatch if the major portion of the roof is of palm or pandanus thatch, palm leaves, straw, etc.

5. Other for all other types of construction which cannot be described by the above categories.

Material of the floor

H08: What is the predominant construction materials of the floor?

Enter the correct code for the material of the building floor, based on your observation. You will be able to observe the correct answer in most cases, but if in doubt, ask. If there is more than one kind of material making up the floor, record the main flooring material (the material that covers the largest amount of the floor).

1. Concrete if the major portion of the floor is of concrete.

2. Wood if the major portion of the floor is of wood, wood boards, plywood, etc.

3. Other for all other types of construction which cannot be described by the above categories.

Building Repair

H09: What is the state of repair of this building?

This question is to determine the status of repair of each dwelling.

1. Repair not needed mean that the unit is in good order and no repairs are needed.

2. In need of minor repairs refer mostly to the regular maintenance of the building and its components, such as repair of a cracked window.

3. In need of moderate repairs refer to the correcting of moderate defects such as missing gutters on the roof, large areas of broken plaster, stairways with no secure handrails and so forth.

4. In need of serious repairs are repairs needed in the case of serious structural defects of the building, such as missing shingles or tiles on the roof, cracks and holes in the exterior walls, missing stairways and so forth.

5. Irreparable refers to buildings that are beyond repair, with so many serious structural



defects that it is more appropriate to tear the buildings down than to undertake repairs. This term is usually used for buildings with only the frame left standing, without complete external walls and/or roof and so forth.

Year Built

H10: In what year was this building first constructed?

a. 2005 – Census Year

b. 2000-2004c. 1990-1999

d. 1980-1989e. 1970-1979f. 1960-1969

g. 1950-1959h. Before 1950i. Don’t know

The year constructed refers to the year the building was completed and occupied for the first time.

This topic refers to the age of the dwelling in which the household is located. Remember that the householder may genuinely not know when the building was constructed,

especially if the building is owned by someone who is not a member of the household. For those households living in buildings that are under construction record the year of

occupancy as the year when constructed. In the case of major renovations, the year when the building underwent major renovations should be recorded as the year when constructed.

In general, minor repairs, renovation or improvement of the building does not change the year of construction.

If respondents experience difficulty specifying the date the building was constructed, ask them to estimate based on other events that may have taken place around that time.

H11: Is this living quarters in an urban or a rural area?

1. Urban when the Pophous national government defines the area where the housing unit is located as “urban” because it has the population size of urban areas and urban conditions.

2. Rural when the Pophous national government defines the area where the housing unit is located as “rural” because it has the population size of rural areas and rural conditions.

Type of Dwelling

H12: What is the type of living quarters?



This question is to determine the quantity of the various types of dwellings in the country.

1 Conventional dwelling is a room or a suite of rooms and its accessories in a permanent building or structurally separated part thereof which, by the way it has been built, rebuilt or converted, is intended for habitation by one household and is not, at the time of the census, used wholly for other purposes.

2 Basic dwelling is a conventional dwelling with only some of its characteristics, like piped water within the dwelling, toilet within, fixed bath or shower, and kitchen

3 Temporary housing unit is a structure that, by the way it is built, is not expected to maintain its durability for as long a period as a conventional building

4 Mobile housing unit is any type of living quarters that has been produced to be transported (like a tent) or is a moving unit (like a ship)

5 Marginal —improvised is an independent, makeshift helter or structure, built of waste materials and without a predetermined plan for the prupose of habitation by one household

6 Marginal- HU not intended for humans are makeshift units not normally intended for human habitation

7 Marginal- Other, not for humans are makeshift units not intended for human habitation at all

8 Collective- hotels, rooming are living quarters for collective populations having free movement into and out of the housing unit, like hotels and rooming houses

9 Collective —Institutions are collective quarters such as prisons, mental health facilities, where the residents do not have completely free movement into and out of the living quarters

10 Collective —Camps are collective quarters on campsites for workers or other collective populations

11 Collective —other are other collective units not described above

Occupancy Status

H13: What is the occupancy status of this living quarter(s)?

This question is to ascertain the period of time during the year that the dwelling is actually occupied. Seasonally vacant means that the dwelling is usually only occupied on a seasonal basis



and any residents have a permanent residence elsewhere.

1 Occupied means the dwelling unit is actually occupied (for six months plus one day or more).

2 Vacant, seasonal means that the dwelling is usually occupied only on a seasonal basis with the residents having a permanent residence elsewhere.

3 Vacant, non-seasonal, for rent when the unit is currently vacant, but when it is rented it is for year-round use

4 Vacant, non-seasonal, for sale when the unit is currently vacant, but is not a seasonal unit, and is for sale

5 Vacant, non-seasonal, for demolition when the unit is vacant, is for year-round use, but should be demolished because it is not habitable

6 Vacant, non-seasonal, other means that the dwelling is vacant, no one lives there, and is some status other than the above named ones.

Type of Tenure/ Ownership

H14: What is the type of ownership of this living quarter(s)?

This question is to determine the degree to which persons own their homes.

1. Owner-occupied applies when the head or any other member of the household owns the dwelling unit and is actually occupied (for six months plus one day or more)..

2. Non owner-occupied, publicly owned applies when a member of the household rents the dwelling from the Government or a Government Agency.

3. Non owner-occupied, privately owned applies when a member of the household rents the dwelling from an individual or a private company. The rental arrangement may or may not be covered by formal contract and while the payment period is usually monthly, there may be other payment periods including weekly, fortnightly, quarterly etc…, for occupancy of the dwelling unit.

1 4. Non-owner occupied, Other occurs when conditions of occupancy are different from all the categories stated above.

[



Type of water supply

H15: How is water supplied to this unit?

The next questions are used to determine the access that the population has to clean, potable water for drinking and washing and for the disposal of human waste. The answers will provide information on the general sanitary conditions in the country and the ability of the people to control and combat disease.

Enter the code for the source most used. If the source varies by season, record the source for the season of the interview.

1 Piped in unit, community scheme when water is piped into the unit and in government or community owned and run

2 Piped water in unit, private source when the water is provided by a private company. This type of water delivery refers to the water received by the household from a private source, and then piped into the dwelling. For example, a household, through its own private arrangement, might pump water from a river or pond through pipes directly into the dwelling unit. Other similar situations also apply, such as when water is piped to dwelling from private catchments (rain water).

3 Piped water outside, comm., excl use when the unit has piped water, but it is outside the unit, is community based, but is for exclusive use of this household

4 Piped water outside, comm., shared when the unit has piped water, but it is outside the unit, is community based, but is shared with other households

5 Piped, outside, private, excl use when the unit has piped water, but it is outside the unit, is privately provided (not community based), but is for exclusive use of this household

6 Piped water outside, private, shared when the unit has piped water, but it is outside the unit, is privately provided (not community based), but is shared with other hosueholds

7 No piped water available when the unit has no piped water, either inside or outside

8 Borehole when the housing unit uses a borehole to obtain its water

9 Protected dug well when the unit has no piped water, but has a protected, dug well that is used to obtain water for the unit

10 Protected spring when the unit uses a protected spring to obtains its water



11 Rainwater collection tank when the unit uses barrels or drugs to obtain its water by capturing rain. The most usual situation occurs where the water supply to the household is not piped but is from private storage facilities such as vats, drums or any other receptacle. Under these arrangements, rainwater collection may be the primary source of supply

12 Vendor-provided water when the housing unit buys water from a vendor

13 Bottled water when the unit uses bottled water for its needs

14 Tanker trucks when the unit obtains water from tanker trucks

15 Unprotected well/spring/river, etc. when the unit obtains water from an unprotected well or spring or river

H16: Is hot and cold water available for exclusive use?

1 Hot water, inside, excl use when the housing unit has both hot and cold water inside the unit, and for exclusive use of this housing unit

2 Hot water, inside, shared when the housing unit has both hot and cold water inside the unit, but shares the water with other housing units

3 Hot water, outside, excl use when the housing unit has both hot and cold water outside the unit, and for exclusive use of this housing unit

4 Hot water, outside, shared when the housing unit has both hot and cold water outside the unit, but shares the water with other housing units

5 Cold water only, inside, excl use when the housing unit has cold water only inside the unit, and for exclusive use of this housing unit

6 Cold water only, inside, shared when the housing unit has cold water only inside the unit, but shares the water with other housing units

7 Cold water only, outside, excl use when the housing unit has cold water only outside the unit, and for exclusive use of this housing unit

8 Cold water only, outside, shared when the housing unit has cold water only outside the unit, but shares the water with other housing units



9 None when the housing unit has neither hot nor cold water available inside or outside and for neither exclusive or shared use

Bathing facilities

H17: What are the bathing facilities?

1 With fixed bath/shower inside, if this household has indoor bathing facilities

2 With fixed bath/shower outside, excl use if this household has outdoor bathing facilities.

3 With fixed bath/shower outside, shared if this household shares its bathing facilities with at least one other household

4 No fixed bath/shower available if this household does not have bathing facilities

Toilet facilities

H18: What are the toilet facilities?

In cases where a household has more than one type of toilet facility, record the better/ best type of facility. For example, if the household has both a pit latrine and a Water Closet (WC), code the response as WC. A flush toilet uses a cistern or holding tank for flushing water and has a water seal, which is a U-shaped pipe, below the seat or squatting pan that prevents the passage of flies and odors.

4 With flush toilet inside is a flush or water closet, which fills from a piped water supply and empties into a sewerage disposal system, is water borne and linked to either a sewer or a septic tank or soak-away.

5 With non-flush toilet inside is a non-flush system inside the house

6 With flush toilet outside, excl use is a flush or water closet, which fills from a piped water supply and empties into a sewerage disposal system, is water borne and linked to either a sewer or a septic tank or soak-away, and is outside the unit and is for exclusive use.

7 With flush toilet outside, shared is a flush or water closet, which fills from a piped water supply and empties into a sewerage disposal system, is water borne and linked to either a sewer or a septic tank or soak-away, and is outside the unit and is shared with other units.



8 With non-flush toilet outside, excl use is a non-water borne system and is outside in yards or plot of land occupied by households, and is usually ventilated and elevated and is for exclusive use.

9 With non-flush toilet outside, shared is a non-water borne system and is outside in yards or plot of land occupied by households, and is usually ventilated and elevated and is shared with other units

10 No toilet available is for when no structure exists as a toilet

Disposal of liquid waste

H19. What is the sewerage system for disposal of human excreta?

1Piped system to public sewage plant when the housing unit has a piped outward system

that leads to a government run sewage disposal plant

2Piped system to private sewage system when the housing unit has a piped outward system but which leads to a privately run sewage system

3Open ditch, pit, cesspool, river, sea, etc. when the housing unit does not have apiped outward system but must dispose of its liquid waste via an open ditch, pit, cesspool, river, the ocean, etc.

4No disposal system when the housing unit has no disposal system.

Disposal of solid waste/garbage

H20: How is solid waste disposed? This question will provide important information on issues related to health conditions resulting from the disposal of garbage. You should note that the question asks for the main method of garbage disposal, which indicates that only one response code should be entered.

1 Collected regularly by authorized is when the living quarters use an authorized service to come to pick up its trash and then dispose of it, usually requiring payment, and on a regular basis.

2 Collected irregularly by authorized is when the living quarters use an authorized service to come to pick up its trash and then dispose of it, usually requiring payment, and on an irregular basis.



3 Collected by self-appointed is when the living quarters use some self-appointed service to dispose of the trash.

4 Local dump supervisor by authorities is when the residents dispose of their trash at a dump supervised by public or private sector authorities.

5 Local dump not supervised is when the residents dispose of their trash at a dump that is unsupervised by anyr authorities.

6 Other arrangements when some other method is used to dispose of the trash.

Section 3: Living quarters / Dwelling Units by Facilities Available for UseFuel used for cooking

H23: What is the main cooking fuel used in this unit?

This question is to determine the fuel families’ use in the preparation of their meals. If the household uses more than one fuel for cooking, find out which type of fuel is used most often. If the household does not cook and eats out in restaurants or dines with relatives, indicate 9, other (specify)… and specify ‘no cooking’


1 Electricity when an electric range is used.

2 Gas when gas is the main cooking fuel.

3 Kerosene when kerosene stove is the main appliance used for cooking.

4 Coal when coal is the main cooking fuel.

5 Wood when wood is the main fuel used for cooking.

6 Animal Waste when animal waste is the main cooking fuel.

7 Other (specify) ________ when some other fuel is used. Specify the type of fuel.

8 No fuel used when the living quartershas no cooking fuel, and so does no cooking at the unit.

Type of lighting



H24: What is the type of lighting?

This question will determine the energy source used by families to light their homes. If using more than one type, for instance electricity and oil lamp, ask for the main type used over a long period.

1. Electricity – if the living quarters uses electricity from a public system for lighting. “Public” can be either provided by the Government or a Private company.

2. Gas if lighting is mainly from gas.

3. Oil Lamp if lighting is mainly from an oil lamp.

4. Other (specify) _______ if the unit gets its lighting from some other source. Specify the source

HEATING

H25 How is the unit heated?

1. No heating – when the unit either does not use heat, or no heating is available

2. Central heating – when the unit has a central unit, run by gas or electricity, that provides heat

3. Separately – stove – when the unit is heated by a stove

4. Separately – fireplace– when the unit is heated by a fireplace

5. Separately – some other– when the unit is heated by some other means

ENERGY FOR HEATING

H26 What is the energy used for heating?

1. No heating – when the climate does not require heat, or when the unit does not have a heater

2. Solid fuel – coal when heating is by coal

3. Solid fuel – lignite when heating is by lignite (low-grade coal fuel used especially for steam-electric power generation)



4. Solid fuel – wood when heating is usually be wood

5. Oil – when oil is used for heating

6. Natural gas – when natural gas is used for heating

7. Liquefied gas – when liquefied gas is used for heating

8. Electricity – when electricity is used for heating

GAS

H27 Is piped gas available in this unit?

6 Piped gas available – when piped gas is available

7 Piped gas not available – when piped gas is not available

ELEVATOR

H28 Does this building have an elevator?

1 1 Yes, if the building has an elevator that the household members can use to get to their unit

2 2 No, when no elevator is available in the housing unit.

FARM

H29 Is this building part of a farm?

2 1 Yes, if the building is part of a farm

3 2 No, if the building is not part of a farm

USE BY MORE THAN ONE HOUSEHOLD

H30 Is this housing unit used by more than one household?

6 1 Yes, if the housing unit is used by more than one household



7 2 No, if only one household uses the housing unit

OCCUPANTS

H31 What is the total number of occupants present in this housing unit?

Record the total number of occupants in the housing unit.

BUSINESS

H32 Is this housing unit used only for habitation (residential) purposes?

1 Residential only, if the housing unit is used for residential purposes only

2 Also used for other purposes if the unit is used for other others as well

TENURE

H33 What is the tenure of this unit?

1 Owned without a mortgage when the householder or someone else in the unit owns the housing unit free and clear, that is, the unit is owned and not mortgaged

2 Owned, with a mortgage when the householder or someone else in the unit owns the housing unit, but the unit is mortgaged

3 Rented when the unit is rented, that is, the residents in the housing unit pay rent to live in the unit

4 Occupied without payment when the residents live in the housing unit without owning and without paying rent

RENT

H34a If rented, how much rent is paid each month for use of this unit?

Record the amount of rent in Pophous Dollars. If the rent is more than $9,998 Pophous dollars, record $9,998.

This item should be blank it the unit is not rented.



H34b If rented, is the unit rented unfurnished? 1. Yes 2. No

1 Yes, if the unit is rented and the unit is unfurnished – that is, it may have a stove and refrigerator, but it does not have tables, chairs, and beds, for example

2 No, when the unit is rented and the unit is furnished.


H34c If rented, are all utilities included in the rent? 1. Yes 2. No

1 Yes, if the unit is rented, and if the utilities – for example, water, electricity, gas, sewer – are included in the rent.

2 No, when the unit is rented and utilities are not included.


VEHICLES

H35 How many cars and vans are normally available to the occupants in this housing unit?

Record the number of cars and vans normally available to the occupants in the housing unit. The number recorded is the total of all cars and vans in working order.

WASHING MACHINE

H36a. Is a laundry washing machine available in this household unit?

1 1 Yes, when the housing unit has a laundry washing machine in working order

2 No, when no laundry washing machine is available in the housing unit.

AUTOMATIC DISHWASHER

H36b. Is an automatic dishwasher available in this housing unit?

1. Yes, when the housing unit has an automatic dishwasher in working order

2. No, when no automatic dishwasher is available in the housing unit.



REFRIGERATOR

H36c. Is a refrigerator available to this housing unit?

1 1.Yes, when the housing unit has at least one refrigerator in working order

2 2.No, when no refrigerator is available in the housing unit.

FREEZER

H36d. Is a freezer available in this housing unit?

1 1.Yes, when the housing unit has a stand alone freezer, not as part of a refrigerator

2 2.No, when no freezer is available in the housing unit.

TELEPHONE

H36e. Is there a telephone within the housing unit?

1 1.Yes, when at least one member of the housing unit has at least one telephone, either landline or mobile phone in working order and linked to a telephone system

2 2.No, when no telephone is available in the housing unit.

TELEVISION

H36f. Is a television (TV) available to this housing unit?

1 1.Yes, when the housing unit has at least one television in working order, and that has reception either directly or by cable or dish

2 2.No, when no television is available in the housing unit.

COMPUTER

H36g. Is a computer available in this housing unit?



1 1.Yes, when the housing unit has a personal computer (PC), laptop, or notebook available to at least one household resident.

2 2.No when no computer is available.

AIR CONDITIONER

H36h. Is an air conditioner available to this housing unit?

1 1.Yes, central air conditioning when a stand alone system cools the entire housing unit

2 2.Yes, 1 individual unit when a single unit is situated in a window or wall

3.Yes, 2 or more room units when two or more individual units are used

4.No when the housing unit has no air conditioning.

OUTDOOR SPACE

H37. How much outdoor space is available for household use?

Obtain an estimate of the outdoor space connected with the unit. If the respondent knows the amount of square meters of outdoor space, record that amount. If the respondent does not know, obtain an estimate based on your knowledge or by pacing the outside of the area to obtain an area estimate.


Mortality (Head of Household to respond)

Purpose: These questions will determine the number of household members who died in the past year. The number of persons died is one of the inputs used to prepare population projections.

How many usual residents of this housing unit died in the 12 months before the reference date?

Report the number of deaths in the last 12 months if at least one member of the household died during the 12 months before census day

Report 0 if no member of the household died during the 12 months before census day. If no member died, End this section, and go to the Population items.

Please provide the age at death and sex for each death in the past 12 months

Record the sex and age of each household member who died from this household during the past 12 months

The Death items are to be asked in respect of each person who died during the 12 months prior to the interview. Information for persons so identified is to be recorded in the rows corresponding to each person. Information for the first person is recorded in the first row corresponding to ‘person number 1’, the second in row corresponding to ‘person number 2’ etc.

Sex

1 Circle Male if the person who died was male.

2 Circle Female if the person who died was female.

Age

Report the age in completed years of the person when he or she died. Record zero (0) if the person died being less than one year old.

Do not record 0 if the person does not know the age at death.

If you cannot get an exact age but can get an estimate of the age at death, record that. If you cannot get an exact age or an estimate, leave the space blank.


Cause

Ask this question for all persons who died during the 12 months before the census.

Record the cause of death:

Accident or injury, if the person died of an accident or injury

Health-related, if the person died of a respiratory, circulatory event or condition

Heart-attack, if the person died of a heart attack or stroke

Homicide, if the person was killed by another person

Suicide, if the person killed himself or herself

Other, if the person died of some other cause

Don’t know, if the respondent does not know the cause of death

If female aged 15– 49 years, pregnancy related

Ask this question only of females who were 15 to 49 years who died during the 12 months before the census.

1. Pregnant if the adult female was pregnant when she died.

2. During child birth if the adult female died giving birth, whether to a live child or a stillbirth

3. During six weeks after the end of the pregnancy if the adult female died within 42 days of the end of the pregnancy, whether the pregnancy ended in a birth or otherwise

4. Other if the adult female died at some other time (???)

COMPLETING THE PERSONAL QUESTIONNAIRE

Identifying A Person Complete the information requested for all of the geographic location boxes below. The numbers, when inserted in the boxes, represent a unique number which identifies the

person in the household for whom the information is being provided. ‘Person Number’ is the number assigned to the person in the household, which is to

copied from the ‘Listing of Household Members’ (pg 1 of the Household questionnaire), while the remaining numbers are to be copied from the section containing identifying information on page 1 of the Household Questionnaire. These numbers serves to link individuals to the household.

The Dwelling Number and the household number are sequential numbering within Enumeration Districts (EDs).

Remember to include any preceding zeros before the number in each set of boxes, if applicable.

Note: Core Questions are printed in regular print and Non-Core Questions are in italics.

Enumerator Notes

The Population Items contain the information about the demographic, social, and economic aspects of the country's population. The demographic items include age and sex, relationship, marital status, and ethnicity. The Census also collects information about migration, both long term migration --where people were born compared to where they are now -- generational migration, and short term migration. The social items include education and language use. The economic items include what kind of work people did last week and last year, their incomes, and poverty.

Section 1: Personal Characteristics[For All Persons]

Name[All Persons]

1. 1- What is your/N’s name?

The purpose of identifying each individual is to ensure that each person in the country is counted once and only once.

Write in the full name of the person you are enumerating. Ensure that the name listed on the Personal Questionnaire matches exactly with the name listed in the Listing of Household


Members roster on page 1 of the Household questionnaire. If the respondent refuses to provide a name or the name is unknown, you may use Person 1, 2 etc. in order to distinguish between individuals.

Person Number[All Persons]

1. Person Number

Each Individual in the household is given a two-digit number, in the order in which you enumerate them. The head of the household is always 01 and the others must be numbered sequentially (02, 03, etc).

The individual number (1) here, (2) on the Household Listing on the front cover and the individual number on the Family Listings on the Visitation Record – for person 1 – should ALL be the same for a particular individual.

Sex[All Persons]

2 – What is your/(N)’s sex? 1. Male 2. Female

Determine the appropriate response by observation. If this is not possible, a person's sex can usually be determined from the name or relationship entry. Do not guess the sex of the household member from the name provided to you.

It is not always possible to tell the sex of a person by the name alone. Therefore you must ask this question if you are not interviewing the person to whom the question relates. Whenever in doubt as to the sex of the respondent who you are not enumerating personally you must actually verify this.

If you cannot determine sex, such as when the name is common to both sexes (Leslie, Jean, Francis, etc.), ask "Is..... male or female?" This question aims to determine the gender of each household member. You must ask this question if the information is for an individual other than the respondent since some names are common to both sexes.

1. Write "1" for "Male" if the person is male.

2. Write "2" for "Female" if the person is female.

Relationship to Head [All Persons]

3 – How is … related to (Person 1)?

Head Spouse Natural or adopted child Stepchild Sibling Parent Grandchild

Other relative

Roomer, boarder, foster child Domestic worker Unmarried partner Other Non-Relative

GENERAL

Write the number of the appropriate response in the box to describe the relationship of each person to the "Person on line 1" who is usually the household head or “Householder”. If members of the household are unclear or undecided as to who is the household head, suggest the eldest person or the breadwinner.

If the person is related to Person 1 by blood, marriage, or adoption, but is not the “Husband/wife”, “Natural or adopted child”, “Stepchild”, “Brother/sister”, “Parent”, or "Grandchild" of Person 1, write "8" for "Other relative" and PRINT the person's exact relationship in the space provided.

For all of the other persons in the household, indicate or write in the actual relationship to head – for example, wife (or husband), child, parent, etc. If the person is not related to the head, record the appropriate number for Roomers, Domestic workers, and unmarried partners, or write in the applicable response, such as roomer, live-in help, etc.

NOTE in the example below that each person is related TO THE HOUSEHOLDER, not the other way around. So the Householder's wife is related to the householder as "Wife or Spouse". The father of the householder is listed as 9- parent of Head-or Father. And so forth.

\ O / Father | = Parent of Head / \ | |


\ O / \ O / Head/HOUSEHOLDER | = | Wife/Spouse / \ | /_\ _____|_____ | |

\ O / \ O / Child/Son | | Daughter/Child / \ /_\

IF the householder is a female, then her spouse will be listed as "Husband/Spouse" in those countries which differentiate. That is, everyone is still related to HER, not the other way around. BE SURE THAT ALL ENTRIES MARKED ARE IN TERMS OF RELATIONSHIP TO THE HEAD OF HOUSEHOLD/HOUSEHOLDER. For example, the wife of a married son living with the son's father (entered as Person 1 as the Householder) should be reported as "Spouse/Partner of Child of Head - daughter-in-law" or "son's wife", not "Wife". The code is 8 for other relative, but the actual relationship should be written in.

If a person is not related to Person 1, write in the number for the appropriate response, as applicable, e.g. for Other Non-relative or "Domestic worker/employee". In cases without write-ins, code 8 for “other relative” or “12” for “other nonrelative” and write in the actual response. Be sure all entries marked are in terms of relationship to the "Person in line 1."

2. PERSON ON LINE 1

Write "1" for "Household head/Householder" for the person on line 1. Everyone else is to be "related" to that person. The Head of the Household is defined as that person who is acknowledged as such by the other members. This person is sometimes referred to as Person 1, for purposes of reference, and is the first person in the Listing of Household Members on page 1 of the Household questionnaire.

3. SPOUSE

Write "2" for “spouse of head” or "Husband/wife" for the person reported as the husband or wife of the "Person on line 1." Other married couples may be in the household but the entry for "Husband/wife" should only be recorded for the person reported as married to the "Person on line 1."

3. CHILD OF HEAD AND/OR SPOUSE

Write "3" for "Child of head and spouse/partner" for a child who is a son or daughter of the "Person on line 1" and the spouse or partner by birth, regardless of the age of the child. Write "3", also, for "Child of head and spouse/partner" for a child who is a son or daughter of the "Person on line 1" and the spouse/partner by legal adoption, regardless of the age of the child, only in cases where the "Person on line 1" is not also the stepparent of the child. Sons-in-law and daughters-in-law should be marked "Spouse/partner of Child of Head" (see below). Foster children should be marked "Other Non-Relative."

4. STEPCHILD

Write “4” for “Stepchild”, that is child of the head’s spouse, but not of the head him- or herself.

5. SIBLING

Write “5” for sibling, that is, brother or sister of the head.

6. PARENT/FATHER/MOTHER

Write "6" for "Father/mother" (“Parent”) for the father or mother of the "Person on line 1." Write "6" for parents by birth, stepparents, and parents by adoption as "Father/mother."

Parents-in-law should be marked "Other relative", and the actual relationship written in.

7. GRANDCHILD

Write "8" for "Grandchild" for the grandson or granddaughter of the "Person on line 1" or the spouse or the partner.

8. OTHER RELATIVE

Write "8" for "Other relative" for anyone else related to the "Person on line 1" by blood, marriage, or adoption (sister-in-law, nephew, aunt, mother-in-law, cousin, grandparent, great-grandchild, etc.), and, in the space provided, print the exact relationship.

Also, write "8" for "Spouse/Partner of Child of Head" for spouse of child of head. These people are often called “Son-in-law” or “Daughter-in-law”, depending on the sex of the person. The spouse/partner of the child of head should not be coded as “Spouse of head”, even though this person is a spouse – because the person is the spouse of the child, that information must be maintained.

9. ROOMER, BOARDER, or FOSTER CHILD


Write "9" for "Roomer, boarder, or Foster Child" for persons who are not relatives of the "Person on line 1" and who share living quarters primarily as roomers or boarders or as foster children. Adopted children should receive code “3”, and Stepchildren should receive code “4”.

10. DOMESTIC EMPLOYEE

Write "10" for "Domestic employee" for persons who are not relatives of the "Person on line 1" and who share living quarters primarily to be domestic workers or helpers.

11. PARTNER OF HEAD

Write "11" for “partner of head” for the person reported as the partner of the "Person on line 1." Other partners may be in the household but the entry for "Partner of head" should only be recorded for the person reported as that status with reference to the "Person on line 1."

In some countries where homosexual unions are permitted (and so collected), the partner can be of either sex; in all others, the partner can only be of the opposite sex. However, for the purpose of the Pophous Census, homosexual and lesbian relationships will not be recorded. Therefore, the option “spouse/partner” refers to married or common-law relationships only (i.e. A relationship between a man and a woman).

12. OTHER NONRELATIVE

Write "12" for "Other nonrelative" for a person who is not related by blood, marriage, or adoption to the "Person on line 1" and not already reported as a roomer, boarder, foster child, domestic worker, or partner”. A written response should be printed in the space provided.

CONTINUATION/SUPPLEMENTARY QUESTIONNAIRES

When there are more than ten people to be entered, a continuation questionnaire is required. Start with person 11 on the first person pages of the continuation questionnaire, and be sure all relationships marked on the continuation questionnaire refer to Person 1 on the original (first form) questionnaire.

Ethnic Group [All Persons]

4 – What is …’s ethnic origin or race?

Ask this item to all persons. For young children, the ethnic origin should be that of at least one of the parents.

Pophous will code up to two ethnic origins. If persons report more than two, request that they

provide the two most important groups, and record those. Make every attempt to report the groups in the order provided by the respondent.

Take care in recording. Groups like Austrian and Australian can easily be made unclear if not printed.

Ethnicity refers to people sharing a common history and distinctive cultural characteristics.

It should be noted that ethnic group and race do not necessarily mean the same thing. A person’s ethnic group refers more to the customs and culture of the group, while race refers more in a strict sense to physical characteristics.

Since in the majority of cases you will be interviewing one member of the household, you are required to mark the response category to which the respondent says he/she and other members of the household belong.

DO NOT GUESS. If the person belongs to a group other than those identified in your enumeration materials, make every effort to print the response.

DO NOT DECIDE BY APPEARANCES AND DO NOT ARGUE.

If the respondent is unable to give a response or does not understand the question, say -- "Ethnic origin or race refers to a person's origin or descent, "roots," or heritage. Ethnic origin may refer to where the person the person's parents or ancestors were born. There is no set rule as to how many generations are to be taken into account in determining ethnic origin or race. A person may report his or her ethnic origin or race based on the origin or race of a parent, a grandparent, or more distant ancestors.

1. HOW TO DETERMINE ANCESTRY IN SPECIAL SITUATIONS

a. When the respondent reports more than one ethnic origin or race, print the first two groups reported.

b. When only a GENERAL answer like "Asian," "Latin American," or "European" is reported:

1) Ask for a more specific group.

2) If the respondent does not know the specific ethnic origin or race, print the answer reported.

Religion/Faith[All Persons]


4a - What is …’s religion?

Ask this question of all persons. Young children should be reported with the religion of one of the parents, if the parent claims the child has not gone through a religious ceremony prior to census enumeration. When in doubt, or in cases of refusal, leave the item blank.

Record the response as given. No probes are necessary such as how frequently the religious institution is attended, whether baptized or not or if the individual is actually registered with a religious group.

Date of Birth and Age[All Persons]

5a-What is your/(N)’s date of birth?

Day Month Year

5b-What was your/(N)’s age?

These data are essential in the calculation of census population projections which are necessary to plan future educational and medical services.

The actual date of birth should be entered in the boxes provided, of which there are two for the day, two for the month and four for the year.

If the day is less than 10 enter a zero in the first box. The months should be numbered 01 for January, 02 for February, etc. For the year, enter all four digits. Thus, a birth date of 9th March, 1995 will be recorded as:

Day Month Year

0 9 / 0 3 / 1 9 9 5

Obtain the respondent’s exact date of birth. Obtain the exact age at the last birthday before the Census reference date. Using two-digits for day and month, and 4 digits for the year, write the date given by the respondent in the spaces provided.

e.g. May 18, 1971 should be recorded as follows:

18/05/1971

If date of birth is not known ask the next question 1.5: What was your/ (N)’s age at his/her last birthday? Record the age in the boxes provided.

‘Not stated’ or ‘not known’ as an answer is acceptable only as a last resort, after every effort to obtain the information has failed and an estimate is perhaps difficult.

If any part of the information is not available, you may then make the necessary calculations. for example, if the exact age is not given but the date of birth is, then you can calculate the age.

For persons under 1 year, write 000.

Examples:

(i) Forty years should be written 040.

(ii) While nine years should be written as 009.

You must use all three boxes when recording the age.

Purpose: This question is to ensure that information recorded in 1.4-Date of Birth is correct.Do not leave blank. If age is not known, TRY TO GET ESTIMATE (that is, from others in the household or use historical events).

Marital Status[Persons 15 years and over]

Some countries may wish to collect marital status data for women less than 15 years of age

6-What is your/(N)’s marital status?

1 NOW MARRIED. Married usually means having participated in a formal, legal ceremony for which a marriage certificate was provided. Also included are persons married with religious rites (e.g. Hindu or Muslim). Write "1" for "married" for a married person regardless of whether his or her spouse is living in the household unless they are separated. For example, write "1" for "Married" for persons who are temporarily living apart because the spouse is employed elsewhere or is in the Armed Forces, or who are temporarily living apart for any other SIMILAR reason.


2 CONSENSUALLY MARRIED. Couples who live together (unmarried persons, persons in common-law marriages, etc.) should report the marital status they consider to be most appropriate. Categorizing is further complicated since many partners live in a common law, consensual or de-facto union (next question). Write “2” for persons who are consensually married.

3 WIDOWED. Write "3" for "Widowed" for a person whose spouse has died, and the person has not remarried.

4 DIVORCED. Write "4" for "Divorced" for persons who are legally divorced because they no longer want to live together AND have obtained a divorce.

5 LEGALLY SEPARATED. Write "5" for "Separated" for persons who have been deserted or who have parted because they no longer want to live together (whether or not legally separated) but have not obtained a divorce.

6 NEVER MARRIED. Write "6" for "Never married" for a person who has never married or whose only marriage has been annulled. Also, write "6" for "Never married" for persons born before a census-defined set date, if instructed to do so. Never Married applies to persons who are ‘SINGLE’

For persons reporting never married, skip to item 7 for birthplace. Do not ask about age at first marriage.

Age at first Marriage

6b-How old were you/(N) when he/she was first married or in a union for the first time?

Do not ask this question to persons who have never married (or who are not in a current consensual union representing marriage as reported by the persons). For never married persons, go to item 7 for birthplace.

For all others, give age to nearest year in terms of age, for example, 17 years, 4 months equals 17 years of age.

If the respondent does not remember the age, ask the person to estimate the age of first marriage or in a union.

Migration (Birthplace and Residence)

Place of Birth[All Persons]

7 - Where was … born? Print the name of the Major Civil Division and Minor Civil Division or foreign country in the space below:

If the person was born in Pophous, record the Minor Civil Division and Major Civil Division where the mother was just before she went to the hospital to give birth. Do not report the Minor Civil Division of the hospital if she traveled from one Minor Civil Division to another to give birth.

If the person was born outside Pophous, record the country of birth. Country boundaries change over time. Try to obtain the country of current boundaries for the place where the person was born.

Those born abroad should be treated as such (that is, Born outside Pophous). They should not be treated as those born in the country.

Women sometimes return to their home village within the country to be with parents when a child is born. This question is to determine where the mother’s usual residence is and not where the delivery of the child occurred-unless the birth was outside of the country.

Citizenship -For All Persons[All Persons]

8 – Is … a Citizen of Pophous?

This question determines the country citizenship of the individual. It will allow Pophous to compile data on the nationalities of people who compose our population. It will enable analysts to estimate demographic and socio-economic estimates for the citizen population, irrespective of their ethnic background.


Citizenship is defined as the particular legal bond between an individual and Pophous. A citizen is a legal national of the country of enumeration. A person’s country of citizenship may not necessarily the country in which he/she is currently residing. Those who were born outside the country should have passed through some formal government process or have a passport for this country in order to be considered as “citizens”. If citizenship is in more than one country, enter “1” for Pophous, if born here, “2” if a naturalized Pophousian, or “3” or “4” depending on the residency status if the person has two or more citizenships and none of them are Pophous.

1 Yes, born in Pophous – skip to 11 – Record “1” if the person was born in Pophous. Persons born in Pophous are automatically citizens by the laws of our country.

2 Yes, Pophous citizen by naturalization – Record “2” if the person was not born in Pophous, but achieved Pophous citizenship through and immigration process.

3 No, not citizen (permanent residence) – Record “3” if the person is not a Pophous citizen, either by birth or naturalization, but remains in Pophous on a “permanent” basis. “Permanent” here means the person has lived in Pophous 6 months or more and intends to stay here.

4 No, not citizen (temporary residence) – Record “4” if the person is not a Pophous citizen, either by birth or naturalization, and does not intend to remain in Pophous on a permanent basis.

Duration of Residence at Present Geographic Sub-division[All Persons]

9 - In what year did … come to Pophous to stay? If entered Pophous more than one, ask – What is the latest year?

If the person was born in Pophous, do not ask this item. Skip to item 11 for Usual Residence.

If the person was not born in Pophous, record the year that the person came to Pophous to stay. If the person came more than once, ask for the most recent year.

Remember, for the purpose of the census, “live” refers to residing in a residence for a continuous period of 6 months plus a day or more.

Place of Previous Residence [All Persons]

10 - Where did … live just before coming to Pophous to stay? Print the name of the foreign country in the space below.

If the person was born in Pophous, do not ask this item. Skip to item 11 for Usual Residence.

If the person was not born in Pophous, ask for the country of birth. Since borders change over time, try to obtain the place of origin using current boundaries, if possible.

Place of Usual Residence[All Persons]

11 – If this locality is not …’s Uusal Residence, where does … usually live? Print the name of the Major Civil Division and Minor Civil Division or foreign country in the space below:

If same locality, check this box: |_|

Ask this item to all persons.

If persons say the place of enumeration is their usual residence, mark the box, and go on to the next item on literacy.

Also, if persons say they usually live in a different housing unit, but in the same locality, mark the box and go to the next item on literacy.

If persons say they usually live in the same Minor Civil Division but in a different locality, wirte in that Minor Civil Division, and then go on to literacy. Do not mark the box for same locality.

If persons say they usually live in a different Minor Civil Division but in the same Major Civil Divisions, record both Minor and Major Civil Division in the box.

If persons say they usually live in a different Major Civil Division in Pophous, record the Minor and Major Civil Divisions where they usually live.

And, if persons say they usually live in another country, record that country, trying to obtain the country of current boundaries where they usually live.

Remember, for the purpose of the census, “live” refers to residing in a usual residence for a continuous period of 6 months or more.

Literacy and Education[All persons]


Literacy [All persons]

12 – Can … read and write in any language? Yes No

1 Yes, if the person can read and write a short note in at least one language

2 No, if the person cannot read and write in any language.

Current School Attendance [All persons][All persons]

A school is a place where teaching and learning activities are organised as a regular and exclusive activity.

13 – At any time in the LAST 3 MONTHS has … attended regular school or college? 1. Yes 2. No

1 Yes if the person attended regular school or college in the last 3 months2 No if the person did not attend regular school or college in the last 3 months

DEFINITION OF "REGULAR" SCHOOL OR COLLEGE

a. "Regular" schooling advances a person toward an elementary school certificate, a high school diploma, or a college, university, or professional school (such as law or medicine) degree.

b. "Regular" schools may be either public, parochial (church-related), or other private. Attendance can be either by day or night, full or part time. A school does not have to be graded to qualify as a "regular" school.

c. Tutoring should be counted only if credit for it can be obtained in a "regular" school.

Educational Attainment

[All persons]

14a-What is the highest level of education that you/(N) have (has) attained?

None when the person has had no schooling at all, or did not finish the first year of schooling. If enumerators are coding the item, code 00 should be written in the boxes

Standard 1 to 8 when the person has had Standards 1 to 8 years and no further schooling. The year completed is to be reported. So, if the person completed Standard 1, and got part way through Standard 2, only Standard 1 was completed. If enumerators are coding the item, code 01 to 08 should be written in the boxes

Form 1 to 6 when the person has gone to Forms 1 to 6 and no further schooling. The year completed is to be reported. So, if the person completed Form 1, and got part way through Form 2, only Form 1 was completed. If Form 1 was started but not completed, then Standard 8 should be used. If enumerators are coding the item, code 11 to 16 should be written in the boxes

College or university, but not completed when the person has finished their Forms, and entered, but not completed, college or university. If Form 6 was completed, and the person is only in the first year of college, than only Form 6 should be considered, and so the code would be 16. If enumerators are coding the item, code 20 should be written in the boxes

Bachelor’s Degree when the person has completed a Bachelor’s Degree, but has no higher degrees (even if he or she started a Master’s program). If enumerators are coding the item, code 21 should be written in the boxes

Master’s Degree when the person has completed a Master’s Degree, but has no higher degrees (even if he or she started a PhD program). If enumerators are coding the item, code 22 should be written in the boxes

PhD, Law, Medical, other professional degree when the person has completed a PhD or other advanced professional degree. If enumerators are coding the item, code 23 should be written in the boxes

Highest level of education attained means education level/grade reached or completed. Select only the one (the most advanced/highest level reached) response that the

respondent indicates is considered the most advanced. This question and the one below provide important census information concerning

educational attainment.


Field of Study[Persons completing high school]

14b. If high school graduate or above, What was …’s major in academic college or vocational school?

01 Basic prog 42 Life science 72 Health08 Literacy/numeracy 44 Physical science 76 Social service09 Personal dvlopmt 46 Math/stats 81 Personal service14 Education training 48 Computing 84 Transport service21 Arts 52 Engineering 85 Environmental protect22 Humanities 54 Manufacturing 86 Security service31 Social/behavior sci 58 Architect/bldg 99 Unknown32 Journalism/Info 62 Agrc/fishing 34 Business/administ 64 Veterinary

Ask this question only to persons who graduated from high school.

For all others, skip to 15a for maternal orphanhood

Record the code number for the field of study closest to what the respondent reports.

Maternal Orphanhood[All persons]

15a Is …’s mother in this household? If yes, record the line number of the mother from the listing. If no, ask Is she still alive? [Code 98 for alive but outside the house]

For all Persons

1 Yes, if the mother is in the household. If she is in the household determine and record her person number from the listing on the front cover.

2 No, if the mother is not in the household. If she is not in the household, determine if she is alive, but living elsewhere. If she is, record 98 for “alive, but not in the household”. If she is dead, record 97 for “deceased”

3 If unknown, record 99.

Paternal Orphanhood[All persons]

15b Is …’s father in this household? If yes, record the line number of the father from the listing. If no, ask Is he still alive? [Code 98 for alive but outside the house]

For all Persons

1. Yes, if the father is in the household. If he is in the household determine and record her person number from the listing on the front cover.

2. No, if the father is not in the household. If he is not in the household, determine if she is alive, but living elsewhere. If she is, record 98 for “alive, but not in the household”. If he is dead, record 97 for “deceased”

3. If unknown, record 99.

Place of residence five years ago

Whether Same Place of Residence 5 years ago[All persons]

16a Did … live in this house or apartment 5 years ago?Less than 5 years old – Go to questions for next personYes – skip to 17No

Ask this question to all persons.

For all persons less than 5 years old, mark “1” in the box. Then, go to the next person’s person pages. If this is the last person in the listing on the front cover, then check all of your work, fill in items H and I in the Geography box, the other items on the front page, and then sign and date on the back cover. Finally, turn in the questionnaire to your supervisor at your next meeting.

If the person lived in the same house 5 years before the census reference date, then record “2”. Then skip item 16b, leaving it blank, and go on to item 17.

If the person lived in a different house in Pophous 5 years before the census reference date, then record “3”, and ask item 16b.

Note that if the housing unit is in the same location, but is not the same house, the person did not move. That is, if they tore down the house and built another house in exactly the location, they did not move.


However, if they moved from one house to another in the same locality, then report them as having moved, and report the Major and Minor Civil Division in 16b, even it is the same as the present location.

Place of residence five years ago[Persons 5 years and over]

16b Where did … live 5 years ago? Print the name of the Major and Minor CiviliDivisions in Pophous, or the name of the foreign country in the space below.

Ask this question only to persons 5 years and over. For all persons less than 5 years old, go to the next person’s person pages. If this is the last person in the listing on the front cover, then check all of your work, fill in items H and I in the Geography box, the other items on the front page, and then sign and date on the back cover. Finally, turn in the questionnaire to your supervisor at your next meeting.

Ask this question only if the person did not live in the same house or apartment 5 years before the Census reference date.

If the person lived in Pophous 5 years before the enumeration, record the Minor Civil Division and then the Major Civil Division. Leave the boxes blank. Office clerks will fill them in.

If the person lived outside Pophous 5 years before the enumeration, record the foreign country where the person lived. Leave the boxes blank. Office clerks will fill them in.

LANGUAGE

Mother tongue[Persons 5 years and over]

17a What is …’s mother tongue, that is, what is the language that … first spoke at home?

Ask this item only to person 5 years and over. Leave the item blank for all other persons.

Record the mother tongue of the person, even if it Pophousian. The mother tongue is the first language that the person spoke in their original home. Do not report “baby talk.”

Leave the boxes blank. Office clerks will fill them in.

Language spoken at home[Persons 5 years and over]

17b What language does … usually speak at home?


Record the current language usually spoken at home, even if it Pophousian.

If the person says they usually speak more than one language at home, determine the language that is used more than half the time. If they say they speak two languages equally often, have them select one of the two for this item, and record the other language below for “second language”.


Second language[Persons 5 years and over]

17c Does … speak a second language? 1. Yes 2. No


1 Record “1” for “yes” if the person reports speaking a language other than the one reported in 17b.

2 Record “2” for “no” if the person reports speaking no language other than the one reported in 17b.

17d If yes, what is that language?


If persons report in 17c that they speak no other language, then leave 17d blank and go on to the disability items.

Otherwise, record the second language, even if it Pophousian.


If the person says they usually speak more than two languages, determine the second language spoken most often. If they say they speak two languages equally often, have them select one of the two for this item, and record that language as the “second language”.


Disability Status [All persons]

Respond only where the disability has been continuous for 6 months plus a day or more or the condition is likely to last more than 6 months.

18a - Does … have a disability?

18b - Does … have a handicap?

Ask of all persons 5 years and over.

Disabilities and handicaps include trouble seeing (with or without glasses, hearing (even using a hearing aid), walking or climbing stairs, remembering or concentrating, self-care, upper body functions, and communicating or speaking.

Each of the seven questions has to be answered using the same responses/options. A person may have more than one form of disability-report all types of disability Ensure that you re-read the entire question for each type of disability. Enter a 1-4 response for each of 6 types of disability for which information is requested. If code 1-no difficulty is the response for all disabilities, skip to 3.3. Upper body functions refer to the respondent’s ability to lift, reach or carry.

Cause of Disability[All persons]

18c – What is the cause of the disability or handicap?

Ask of all persons reporting either a disability or a handicap (or both). Causes of disability include:

1 From birth (congenital)

2 Illness

3 Accident

4 Other

Economic Activity[Persons 15 years and over]

Current Activity Status[Persons 15 years and over]

19 – Did … work at any time LAST WEEK, either full time or part time? Work includes part-time work such as delivering papers, or helping without pay in a family business or farm; it also includes active duty in the Armed Forces. Work does NOT include own household, school work, or volunteer work. Subsistence activity includes fishing, growing crops, etc. NOT primarily for commercial purposes.

1 Yes, worked full time or part time at a job or business AND did NO subsistence activity – Skip to 23 when the person was working for pay and not doing any subsistence activities (see the definitions below)

2 Yes, worked full time or part time at a job or business AND did subsistence activity – Skip to 23 when the person was working for pay AND doing subsistence activities (see the definitions below)

3 Yes, did subsistence activity only when the person was doing subsistence activities and NOT doing any work for pay

4 No when the person was doing neither work for pay nor subsistence activities.


Follow the skip patterns carefully in the economics items, otherwise the respondent will respond to questions that are inconsistent with his/her labour force status. The terms job, work and employment can often be used interchangeably to ascertain an individual’s status. If the respondent had a job and worked, or had a job but did not work, it means that he/she was engaged in the production of goods and services over a specified reference period. Usually, work entails the receipt of a wage/salary or some other form of payment such as commissions for sales. There are several types of activities considered as ‘work’ however, including some which do not attract payment. Essentially, a respondent worked if he/she was given some form of compensation, whether monetary or in kind, for the effort put forth.

Examples of activities defined as ‘work’1 Selling newspapers, cigarettes or lottery vending; roadside washing of cars/ windshields

for tips or payment.2 Managing business or farm although not directly involved in production of output3 Preparatory activities for future operation: For example, a fisherman who was repairing

nets for future outings or a businessman buying or installing equipment and ordering supplies in preparation for opening of business.

4 Unpaid work in an economic enterprise operated by a relative living in the same household or work in the household enterprise without pay but with a share in the earnings be it cash or kind. Exclude unpaid ‘family worker’ who was not at work during the reference period.

5 Outsourcing, that is, the practice in some types of business activity, where all or part of production is allocated to individuals or households who carry out this work at home and receive payment on a piece rate system.

6 Apprenticeship, but only if the training is related to production and regardless of whether pay is received or not.

7 Paid domestic services, including baby-sitting and the teaching of children in their homes for payment in the form of cash or kind (for example, boarding, lodging etc.).

8 Production for own or household consumption (for example, backyard vegetable production) but only if the majority of the production is for the individual’s or household’s subsistence. Also the construction or major renovation of own house (not minor repairs).

9 Lay-offs or no-pay leave, that is, where a person’s activity or contract of employment is suspended for a specified or unspecified period, at the end of which the person has a recognized right or expectation to return to work. The important consideration is that there is still a job attachment.

Examples of activities ‘not defined as work’

1 Work done without pay for a household or family member who does not own a farm or business but who is himself/herself a salaried employee. For instance typing done for a spouse who is an employee of Government or private employee for example, typing done for a senior public servant by his spouse.

2 Unpaid home activities such as child care, cutting lawn or painting the house.3 Training or apprenticeship, which is unrelated to the production activities of the

enterprise, even if a stipend is paid.

4 Volunteer work for organizations such as hospitals, PTAs or unpaid community service.5 Investment in a business but not contributing to its management or operations for

example, holding shares and stocks.

Temporarily not working[Persons 15 years and over who did not work]

20 Was … on layoff from a job or business LAST WEEK? If “No”, ask – Was … temporarily absent or on vacation from a job or business last week?

1 Yes, on layoff if the person was not working because they were on layoff from a job or business, with an expectation of continuing to work at a later time

2 Yes, on vacation, illness, labor dispute, etc for persons not working because they were on vacation or were sick or were in the middle of a labor dispute, etc.

3 No if the person was not working and was not temporarily indisposed

Looking for work[Persons 15 years and over who did not work]

21a Has … been looking for work during the last 4 weeks?

1 Yes if the person has been looking for work during the 4 weeks before enumeration2 No – Skip to 22 if the person did not look for work in the past 4 weeks.

Possible ways the person might have looked for work:

Direct application (sent out letters, completed application form) – the person made direct applications to possible employers. As noted, the person may have sent out letters. Or, the person might have completed and submitting applications to employers.

Checking at work sites, factory gates, etc. – looking at job ad in newspapers, filling application forms, and contacting potential employers by telephone, email etc.

Seeking assistance from friends – the person asked friends about possible jobs.

Registered at public/private employment exchange – the person registered at public (government) and/or private (often paid) employment exchanges.


Could have taken a job[Persons 15 years and over who did not work]

21b Could … have taken a job LAST WEEK if one had been offered? If “No,” ask – For what reason?

Ask this question to persons not working in the week before the census.

Do not ask this question to people who said they were not looking for work last week.

1. No, already has a job if the person already has a job but is just on leave for vacation or other short-term reason

2. No, temporarily ill if the person is temporarily ill and so not currently working

3. No, other reasons (in school, etc) if the person could not take a job because he or she is enrolled in school, is visiting relatives or friends for an extended period, or other reasons

4. Yes, could have taken a job if the person could have taken a job last week

Year last worked[Persons 15 years and over who did not work]

22 In what year did … last work, even for a few days? If never worked, write “Never worked”.

Ask this question to persons who did not work last week.

Record 2010 if they worked earlier this year.

Otherwise, record the 4 digits of the last year the person worked. Record all 4 digits, for example, 1990 or 2007.

If the person never worked, print “Never Worked” in the space provided. The Pophous Census Office will provide a code for this.

After asking this question, it the person Never Worked or only worked more than 5 years before the census, go immediately to Item 29 on income last year. Do not ask the items about occupation, industry, and class of worker; we only ask those items for people currently working or who have worked recently (within the last 5 years).

Number of Hours Worked[Persons 15 years and over who worked]

23 - How many hours did you/(N) work during the past week?

The number of hours is at the person’s main work. The actual number of hours worked should be recorded. If the person worked 4 hours a day each day of the work week, than 20 hours is recorded. If the person usually worked 40 hours per week, but worked 8 hours overtime the previous week, then 48 hours is recorded.

Place of Work [Persons 15 years and over who worked]

24 - Where is your/(N)’s place of work?

1 Work at home (Skip to 5.8) if the person works at home. That is, the person does not leave the house to get to work, and remains in the house as he or she works.

2 No fixed place of work (Skip to 5.8) if the person has no fixed place of work and moves from place to place to find and do work

3 A fixed place of work outside the home (Go to 5.7) if the place of work is outside the home. That is, the person must commute to get to the place of work.

4 Don’t know (Skip to 5.8) if the respondent doesn’t know what the person does

5 Not Stated (Skip to 5.8) if no other category applies

Subsistence activities [Persons 15 years and over]


25 – If … was doing subsistence last week, what was … doing most?

Ask this question to all persons 15 years and over.

1 Growing crops when the person’s primary subsistence activity is growing crops, whether only for personal use, or for personal use and for selling or giving away.

2 Raising farm animals when the person’s primary subsistence activity is raising farm animals, whether only for personal use, or for personal use and for selling or giving away.

3 Fishing when the person’s primary subsistence activity is fishing, whether only for personal use, or for personal use and for selling or giving away.

If the person does not do any subsistence activities, leave the item blank.

Employment Status (Current)[Persons 15 years and over who worked]

26-28 The following questions ask about the job worked last week. If … had more than one job, describe the one … worked the most hours. If … didn’t work, the questions refer to the most recent job or business since 5 years before the census.

Main Industry [Persons 15 years and over who worked]

26 – For whom did … work? If now on active duty, write “Armed Forces”; otherwise, print the name of the company, business, or other employer

If there is more than one economic activity being carried out, for example, manufacturing and transportation of finished products, specify the main business as determined by the greatest monetary value of the good or service produced.

Main Occupation[Persons 15 years and over who worked]

27 – What kind of work was … doing?

For both occupation and industry questions, give as many details as possible regarding the nature of the occupation or industry. For example: a bank clerk or retail sales clerk rather than just a clerk a finishing carpenter rather than just a carpenter an automobile mechanic rather than just a mechanic federal/regional government rather than just government copper mining instead of just mining clothing retail store rather than just retail store.“Mainly” refers to the work where the greatest number of hours were spent.

TABLE OF UNACCEPTABLE OCCUPATIONS

Use the following list to tell if a person's entry in question 29a "kind of work" is acceptable. If the entry is one of those in column (1) it is unacceptable. Other words meaning the same thing are also unacceptable. If unacceptable, check the combination of entries in questions 29a and b to see if sufficient information is given to make the answer acceptable as shown in column (2). If not, then question 29a is unacceptable.

Column 1 Column 2

UNACCEPTABLE ACCEPTABLE

Apprentice Apprentice carpenter, apprentice auto mechanic, apprentice electrician, etc.

Building maintenance Specify the activity involved, such as: carpenter, stationary engineer, window washer, painter, janitor, etc.

Clerical work Stock clerk, shipping clerk, sales clerk, file clerk, payroll clerk, Clerk See also "Office work."Clerical

Consultant Tax consultant, consulting civil engineer, financial advisor, etc.

Data processing Computer programmer, data typist, coding clerk, peripheral-equipment operator, commercial systems analyst, etc.

Engineer Civil engineer, locomotive engineer, mechanical engineer, stationary engineer, etc.

Equipment Bulldozer operator, boiler operator, liftoperator truck operator, power shovel operator, etc.

Factory worker Electric motor assembler, forge heater, lathe operator, weaver, loom fixer, punch press operator, toy painter, etc.

Installation Furnace installer, window installer, intercomInstaller installer, aircraft-instrument installer, etc.


Laborer Sweeper, baggage porter, janitor, stevedore, car cleaner, section hand, hand trucker, etc.

Mechanic Auto engine mechanic, dental mechanic, radio mechanic, office-machine mechanic, aircraft frame mechanic, etc.

Nurse Registered nurse, nursemaid, practical nurse,Nursing licensed vocational nurse, nursing aid, etc.

OCCUPATION DESCRIPTIONS (continued):

Column 1 Column 2


Office clerk Timekeeper, accounting-machine operator, file clerk, bookkeeper, typist, statistical Office work clerk, etc. Where "general" office work is involved the entry must specifyOffice worker the type of work done most of last week, for example, checking, reviewing,

typing, messenger, etc.

Programmer Computer programmer, electronics data programmer, radio or TV program director, production planner, etc.

Research Specify field of research, such as research physicist, research chemist, research mathematician, research biologist, etc.

Salesman, salesperson Advertising salesperson, insurance Saleslady agent, bond salesperson, canvasser, driver-salesperson, route salesperson, furniture salesperson, shoe sales clerk, etc.

Serviceman Jukebox serviceman, telephone repairer, sewing-Serviceman machine adjuster, vending machine filler, etc.

Supervisor Typing supervisor, chief bookkeeper; specify (Foreman) type of work supervised such as supervisory carpenter, steward, kitchen supervisor, etc.

Teacher Teachers should report the level of school they teach and the subject. Those below high school who teach many subjects may just report level. Examples of acceptable entries are kindergarten teacher, junior high English teacher, university mathematics professor. The following guide may help.

Level with Level with subject No subject Level Subject

Preschool Middle school MusicKindergarten junior high EnglishElementary High school ArtMiddle school College Mathematics

Technician Dental laboratory technician, X-rayTechnologist technician, medical technologist, radio sound mixer, dry color tester, etc.

Trainee Bank manager trainee, buyer trainee, bookkeeper trainee, laundry route trainee, etc.


TABLE OF UNACCEPTABLE ENTRIES FOR INDUSTRY

Use the following list to tell if a person's entry in question 26 "kind of business or industry" is acceptable. If the entry is one of those in column (1), it is unacceptable. Other words meaning the same thing are also incomplete. If unacceptable, check the combination of entries in questions 26 to see if sufficient information is given to make the answer acceptable, as shown in column (2). If not, then question 26 is unacceptable.


Credit company Credit rating bureau, loan company, etc.

Discount store Retail clothing store, retail general merchandise, retail electrical appliances, etc.

Electrical parts mfg. Electronic chip manufacturing, Electronic components mfg. memory core manufacturing, radio manufacturing, etc.

Foundry Iron foundry, brass foundry, aluminum foundry, etc.

Freight company Motor freight, air freight, water transportation, railway, etc.

National government Public Works for street repair, Department of Education, Postal Service, Statistics Office, etc.

Oil company Petroleum refinery, retail Oil industry gasoline station, petroleum Oil pipeline, wholesale oil distributor, Retail fuel oil, etc.

Paper company Paper cups mfg., cardboard box Paper plant mfg., stationery store, newspaper Paper products publishing, etc.

Public utility National Power Authority: Electric light and power company, gas utility, telephone company, water supply authority. If the company supplies more than one service, specify the services, such as gas and electric utility, electric and water authority, etc.

28 – Was … employee of:1. Private company or business or of an individual, for wages, salary, commissions2. National government3. Major Civil Division Government4. Other government5. Self employed6. Working without pay

1 Paid employee, Private Establishment or Private Home means an employee of a private sector establishment or an employee who works in a private home, usually as a domestic worker. People who work for themselves should be reported as “own business” in the categories below. People who work at home, for themselves, and for profit should be reported as “own business” as below.

2 Paid employee, National Government means a paid government employee at any level – national, major civil division, minor civil division, or local. This is considered the “public sector”

3 Paid employee, Major Civil Division Government means a paid government employee at the major civil division. This is considered the “public sector”

4 Paid employee, Other Government means a paid government employee at lower levels – minor civil division, or local. The person could also be a member of a statutory board, usually a quasi-government agency. This is considered the “public sector”

5 Self-employed means persons owning their own businesses. The business might or might not have paid employees.

6 Unpaid Worker/Employee means a person who is working for an employer who is not paying this employee for the work performed but may get benefits in kind. The worker could also be a Contributing family member/worker who is working either on a family farm or in a family business without pay as part of their contribution to the family’s well-being.

5. Status refers to the employment relationship or contract that a person has with the employer.

6. “Paid workers” are those who have received some form of monetary/in kind compensation for the work performed.


Income[Persons 15 years and over]

Gross Income last year[Persons 15 years and over]

29 - What was …’s total income LAST YEAR? (Present the FLASH CARD)

Report the income on Main job in relation to the main employment. For self employed persons, obtain “net income”, that is, receipts less business expenses.

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Fertility[Females 12 years and over]

The legal age for sexual intercourse in Pophous is 12, so we collect information from females 12 years of age and older.

Many women may consider these questions as sensitive and the answers to be private. They may not like to provide this kind of information in the presence of other persons, sometimes even including their spouse. For all questions in the fertility section, it is therefore particularly important that the enumerator should attempt, if possible, to ask these questions in a face-to-face interview with the female respondents. Another reason for this is that females who have undergone the birth event are in the best position to report about their own fertility history.

Children ever born (live born)[Females 12 years and over]30a - How many babies has … ever had, not counting still births? Do not count stepchildren or children … has adopted.

Males Females

If no live children born write zeroes in the boxes and go to next person.

(2) Ask of all females born before [exactly 15 years before census day].

(3) Count all live births the woman has ever had, including any babies who died (even shortly after birth) or who no longer live with her. Be sure to include any children born to this woman during a previous marriage and those born out of wedlock.

(4) Do not count this woman's stepchildren, foster children, or children she has adopted.

(5) Exclude miscarriages and stillbirths (a birth at which the baby showed no sign of life). If there is any doubt about whether a birth was a stillbirth, do not count that birth among the babies a woman has ever had.

(6) Make an entry in each box even if the numbers are zero. Ensure that the total of the male and female count is equal to the total count.

(7) Include children and being “live born” even if they survived for only a short period of time.

Children living at home[Females 12 years and over]30b - How many are living in the housing unit?

Males Females


(2) Count all live births still alive and living in the household (or living quarters). Be sure to include any children born to this woman during a previous marriage and those born out of wedlock.


(4) Make an entry in each box even if the numbers are zero.


(5) Ensure that the total of the male and female count is equal to the total count by counting the children in the house from the listing form.

Children alive, but living away[Females 12 years and over]30c - How many are alive, but live elsewhere?

Males Females


(2) Count all live births still alive, and then record any babies who no longer live with her. Be sure to include any children born to this woman during a previous marriage and those born out of wedlock.



(5) Ensure that the total of the male and female count is equal to the total count, by asking about the sum.

Children who have died[Females 12 years and over]30d - How many have died?

Males Females


(2) Count all babies born alive, but who have since died. Be sure to include any children born to this woman during a previous marriage and those born out of wedlock but who have died.


(4) Exclude miscarriages and stillbirths (a birth at which the baby showed no sign of life). If there is any doubt about whether a birth was a stillbirth, do not count that birth among the babies a woman has ever had.


(6) Ensure that the total of the male and female count is equal to the total count, but asking about the total of dead children.

(7) Include children and being “live born” even if they survived for only a short period of time.

Date of birth of the last child born alive[Females 12 years and over who had a birth]

30e – If at least one child, what is the date of birth of the last child?

Month Day Year

a. Record the month, day, and year of birth of the last child born to the respondent. If the respondent has had no children, don't ask the question.

b. If the respondent knows only the month and year of last birth, record that information. If the respondent knows only the year of last birth, record that. If the respondent does not know the year of birth, obtain an estimate.

Vital status of child [Females 12 years and over who had a birth]

30f – Is the last child still alive? 1. yes 2. no

1

Record the total number of live children born within the 12 months before the census day who have since died. Report children even if they were born alive but died the same day. Do not report stillbirths as either births or deaths.

Sex of last child[Females 12 years and over who had a birth]


30g – What is the sex? 1. Male 2. Female.

1

Record the total number of live children born within the 12 months before the census day who have since died. Report children even if they were born alive but died the same day. Do not report stillbirths as either births or deaths.

Mother’s age at first born[Females 12 years and over who had a birth]

30h - How old were you/was (N) when you/she had her first live born child?

Record the mother’s age at her last birthday when the first live child was born.

Appendix A: Table of Residence Rules

This table identifies the "usual residence" of a person - the place where a person should be counted in the survey. "Usual residence" is defined as the place where the person lives and sleeps most of the time. The left-hand column describes the type of person (college student, member of the Armed Forces, etc.) The right-hand column identifies the "usual residence".

WALLY

[Insert an appropriate table for residence rules here]


[Insert table for residence rules here]

Appendix B: Living quarters Identification

This appendix contains instructions for determining whether a living quarters meets the living quarters definition.

Rules for Identifying a Living Quarters

A room or a group of rooms must meet both of the following requirements to qualify as living quarter / dwelling unit:

Separateness The occupants or intended occupants must live and make separate eating arrangements from everyone else in the building (apartment).

Direct access The occupants or intended occupants must enter their living quarters directly from the outside of the building or through a common hall.

If family members eat most meals at their own houses, each house is a separate household. However, if the family members share/eat most of their meals together in any of these houses, then all the houses combined are considered one household. Several related families who eat together only on Sundays and special occasions but who usually eat and live separately, are enumerated separately as different households - NOT as one household living in one living quarter / dwelling unit. Also, guest houses are considered to be rooms in the living quarters or whoever is taking care of the guest house, regardless of whether the guest house is occupied at the time of the enumeration.

Rules That Disqualify a Room or Group of Rooms as a separate Living Quarter / Dwelling Unit

Lack of separateness People who regularly live or share/eat with other persons in the building (apartment) do not occupy a separate living quarter / dwelling unit.

Access through someone else's living quarters Occupants who live and eat separately from everyone else in the building (apartment), but have access only through someone else's living quarters, do not occupy a separate living quarter / dwelling unit. However they may form a separate household.

Guidelines for Applying the Living Quarters Definition

When to ask, "Do you live and eat separately from everyone else in this building (apartment)?"

This question is asked about every person or group of persons except the occupant who owns or rents the living quarters and her/his spouse and unmarried children. For example, the question is asked for married children, parents of occupant who own or rents the quarters, his/her uncle or cousin, and persons unrelated to her/him, such as lodger or boarders.

4. If the person or persons live and eat separately from everyone else in the building (apartment), ask the direct access question to determine if they occupy a separate living quarter / dwelling unit.

5. If the persons eat or live with other persons in the building (apartment), they are not in a separate living quarter / dwelling unit; therefore, make no further inquiries about direct access.

Explanation of Living and Eating Separately

If asked, explain that "living and eating separately" means the person or group of persons you are asking about must both live and eat separately from everyone else in the building (apartment).

The decision is based on the living arrangements of the occupants and not on whether or not they are related to each other.

The way houses and apartments are used is considered rather than the way they are built.

Other Living Quarters

Other living quarters, such as dormitories, rectories (priests' houses), and convents (nuns' houses), are enumerated as living quarters / dwelling units only if their addresses are listed in the Visitation Record.

Appendix C: Answering Questions Requiring Monthly/Yearly Amounts

Examples: Rent, mortgage, utilities, etc.

Report amount agreed to or contracted for, even if the amount is paid by someone else.

To calculate a monthly rate:

To calculate a monthly rate:

If amount is paid : Multiply by

By the day 30 22 (workers do not every day in the month)

By the week 4

Every other week 2

If amount is paid : Divide by

4 times a year 3

2 times a year 6

Once a year 12

To calculate a yearly rate:

If amount is paid : Multiply by

By the day 365 (22 by 12)

By the week 52

Every two weeks 26

Every month 12

4 times a year 4

2 times a year 2

Appendix D. Laws That Affect the Census

Laws That Protect Privacy

Pophous’ laws require that all census information will be kept confidential and will be used for statistical purposes only. Statistical purposes simply means that an individual cannot be identified by name or address when figures are released in census publications or computer files. That is also why enumerator and all other persons who work for the census are required to take an oath of confidentiality.

A Law That Requires Cooperation With the Census

The Law also requires that persons answer census questions to the best of their knowledge.

The Law further requires that the owner, agent, manager, or superintendent of any building allow the enumeration of people who live in the building.

There are legal penalties for not cooperating with the census. However, most people are willing to cooperate because they realize that their assistance benefits their community. (Enumerators and Supervisors will be trained on how to deal with respondents who are reluctant to cooperate, or those who request more information about the importance or uses of the 2010 census).

Appendix E: Definitions of Census Terms

APARTMENT UNIT DESIGNATION/DESCRIPTION

An identification of the location of each living quarters in a multi-unit building. If there is no designation displayed at the building (for example, Apt A, B-2, 101), then a description is used (for example, first floor left, second floor rear).

ASTERISK (*) (ALSO SEE FISHHOOK)

A symbol following a block number on census maps to show that the block numbers are repeated elsewhere in the block or that the block is partially shown on a adjacent map sheet or an inset map.

BLOCK (CENSUS BLOCK)

A geographic area bounded on all sides by visible features such as roads or streams.

BLOCK NUMBER A number that identifies a specific census block on census maps and forms.

BLOCK NUMBER AREA (BNA)

A geographic area usually consisting of two or more neighboring Enumeration Districts (EDs).

BOARDED UP Describes a structure with doors or windows covered by wood, metal, or other materials to prevent entry. Buildings boarded up to protect the interior against high winds and storms (for example, during a hurricane or typhoon) are not considered boarded up for purposes of census enumeration.

BOUNDARY A visible or invisible feature such as a road, stream, and city limits, that outlines an area of land (for example, a block, ED, or municipality).

BUILDING

CALLBACK

A permanent physical structure, separate and independent of any other structure. A building may comprise one or more rooms or other space, covered by a roof and enclosed within external walls. A building may be used for residential, agricultural, commercial, industrial or cultural purposes or for the provision of services. Detached rooms relating to the main building are treated as part of that building, e.g. kitchens, toilets, servants quarters, etc. A building may be occupied or vacant (unoccupied).

A return visit to an address to get census information.

CANVASSING Systematically traveling all streets, roads, paths, etc., of each block in an assignment area to identify every place where people live or could live.

CENSUS DAY or CENSUS NIGHT

The reference date for collection of census data, April 1, 2010. The reference (or census night) is the date when the government gets the snapshot of the population and households. Some countries enumerate before the reference date and then do a quick check afterwards – a two-visit approach. But, most countries start after the reference date and refer back to it for those items needing a reference period.

CENSUS MAP Any map produced by the Pophous for field operations or other purposes.

Central Office Locator Map: A map that shows the boundaries and number of every ED within the countrySupervisor Map: A collection of ED maps, Base maps and street indexes that are included in a Supervisor district.ED Map: A map that shows the boundaries and number of every census block within an ED.

CONFIDENTIALITY A guarantee that the information individuals provide to the sworn census employee

and the Census Office will not be revealed to others.

CONTINUATION QUESTIONNAIRE

See SUPPLEMENTARY QUESTIONNAIRE.

SUPERVISOR DISTRICT

A geographic area or group of special places assigned to one Supervisor.

DIRECT ACCESS

DWELLING/DWELLING UNIT

An entrance to a living quarters directly from the outside of the building or through a common hall (as in an apartment building).

A dwelling/dwelling unit/housing unit is a discrete building structure where people live and which can provide accommodation for one or more households. A dwelling unit can be an entire building or part of a building used as living quarters. It can take the form of a house, an apartment, a group of rooms, or a single room that is occupied as a separate living quarters or, if vacant, intended for occupancy as separate living quarters. (See also Separate Living Quarters.). The key factors in identifying a dwelling unit are separateness and independence. A dwelling unit must have direct access to the street or a common landing, staircase, passage or gallery where its occupants can enter or leave without passing through any other living quarters.

ED NUMBER The number that identifies a specific Enumeration District (ED) on census maps and forms.

ENUMERATION Interviewing persons to get census information and recording the information on census forms.

ENUMERATION DISTRICT

A geographic area established by Pophous for data collection purposes, usually consisting of several neighboring census blocks. An ED usually represents the average workload for one enumerator during enumeration.

ENUMERATOR IDENTIFICATION NUMBER

The enumerator's two-digit code that serves to identify the enumerator's work assignments and pay records in the District Office.

FISHHOOK ( )(ALSO SEE ASTERISK)

A symbol used on census maps to show that the areas on both sides of a map feature (stream, river, brook, etc.) belong to the same block.

GEO NUMBER A code that identifies the location of a living quarters. Geo codes include the district office code, the ED number, the block number, and the map spot number.

GROUP QUARTERS A type of living quarters found at special places, such as hospital wards, wards at jails, college, university or high school dormitories, and large rooming and/or boarding houses.

HOUSEHOLD All persons who occupy a living quarters and prepare their food together (see all the definitions of a living quarters and eating separate). A household is an arrangement of persons, individually or in groups, who provide food or other essentials of living for themselves. A household can also be defined as those persons who (1) usually eat together and share at least one daily meal and (2) sleep most nights (that is, 4 out of seven nights).

HOUSEHOLDER or

HOUSEHOLD HEAD or PERSON 1

The member of a household.

The Head of the Household is the person the other members acknowledge as head. Censuses sometimes refer to the head as Person 1, for purposes of reference. He or she is the first person on the listing of household members on page 1 of the

Household Questionnaire. In cases where the respondents do not accept the idea of a head, one is assigned based on the present family structure.

HOUSING UNIT See DWELLING/DWELLING UNIT.

IDENTIFICATION (ID) NUMBER

A unique number assigned to each living quarters and special place.

INSTITUTIONLiving quarters in which the occupants live collectively for disciplinary, health, educational, religious or other purposes. The institutional population comprises persons who are not members of households. These include those in military installations, correctional and penal institutions, dormitories of schools and universities, religious institutions, hospitals and so forth. Personnel responsible for the running of an institution, and not living in dormitories or similar accommodations, are not part of the institutional population. Also, persons living in hotels or boarding houses are not part of the institutional population, and so should be distinguished as members of one- or multi-person households, on the basis of the arrangements that they make for providing themselves with the essentials of living. See also SPECIAL PLACE.

LAST RESORTMinimum information required for a questionnaire or individual census report (ICR) to be considered acceptable after all other efforts have failed.

LEGAL RESIDENCE A municipality where a person is registered to vote. Legal residence under eighteen (18) is determined by the parents.

LIVING QUARTERS Any place where people live or could live. There are two major types of living quarters: Dwelling units/Housing units, and institutions/special places. Also frequently, special places contain group quarters, another type of living quarters. (See Group Quarters, Housing Unit, Separate Living quarters and Special Places.)

LOCATION DESCRIPTION

A description of the physical location of a living quarters that tells anyone unfamiliar with the assignment area how to find a living quarters.

MAIN ENTRANCE The entrance for which the address of the building is given. If the building has no address, the main entrance is the entrance most frequently used by visitors and persons other than trades persons and servants.

MAP DIRECTIONAL ARROW

A set of arrows printed on a census map to indicate compass directions north, south, east, and west.

MAP SCALE A scale on a map showing the relationship between a distance on the map and the actual distance on the ground. The map scale is helpful for locating invisible boundaries, drawing in new streets, writing location descriptions, etc.

MAP SPOT A dot on a census map used to show the location of a building (or living quarters or an institution .

MAP SPOT NUMBER A number assigned by an enumerator to each building (or living quartersor institution (special place) and entered next to the corresponding map spot on the census map. (Also see Map Spot.) In some systems the map spot number is the

same as the building number while in others it is a unique number within a census block.

MULTI-UNIT BUILDING

A building that contains more than one living quarter / dwelling unit; for example:an apartment/building.

OPEN TO THE ELEMENTS

An unoccupied living quarters for which the roof, walls, windows, and/or doors no longer protect the interior from wind or rain. Some indications are: windows are broken and doors are either missing or swinging open, parts of the roof and walls are missing or destroyed, parts of the building have been blown or washed away, and/or part of the building is collapsed or missing.

QUESTIONNAIRE REFERENCE BOOK (QRB)

A manual containing detailed instructions for completing each question on the population and housing questionnaire, and giving the purpose and use of each question.

The Question Reference Book also contains answers to the most frequently asked questions about the census, a table of residence rules, the provisions of Public Law 5-77 (the census law), the Privacy Act, etc.

REFERENCE DATE The reference date (or census night) is the date when the government gets the snapshot of the population and households. Some countries enumerate before the reference date and then do a quick check afterwards – a two-visit approach. But, most countries start after the reference date and refer back to it for those items needing a reference period.

QUESTIONNAIRES The forms (the Population and Household Questionnaires on which respondents' answers to census questions are recorded. It contains individual/population and housing questions.

RESPONDENT The person supplying census information about a living quarters and/or its occupants.

SEPARATE LIVING QUARTERS

Separate living quarters are those in which:

a The occupant(s) lives and eats (share food) separately from other person(s) in the building, and

b The occupant(s) has direct access from the outside of the building or through a common hall (as in an apartment building).

If vacant, the criteria of separateness and direct access apply to the intended occupants.

SPECIAL PLACE See INSTITUTION.

SPECIAL PLACE LIVING QUARTER / DWELLING UNIT

A living quarterslocated in or on the grounds of an institution or special place.

STATE OFFICE The office responsible for the collection of census data for a specified area.

STREET SEGMENT A portion of one side of a street or road between two intersecting features on a census map. The features may be other roads, bodies of water or village limits, etc.

SUPPLEMENTARY QUESTIONNAIRE

UNUSUAL LIVING QUARTERS

An additional questionnaire used to enumerate persons when the number of persons in the household exceeds the number provided for in the original personal questionnaire.

Any unusual place in which people live.

USUAL RESIDENCE The place a person regards as his/her home; that place where he/she usually sleeps. Most persons will know what to consider as their usual home. However, in seasonal areas, if a person states that he/she uses two homes, the person's usual home is that home where he/she spends the majority of the year (that is, at least six months plus one day). A usual resident is a person who has lived continuously or intended to live in this household for 6 months plus a day or more during the 12 months preceding the reference date.

USUAL HOME ELSEWHERE (UHE)

The phrase which describes a person or family residing, on Census Day, somewhere other than at their usual place of residence. For example, a person on vacation and staying at a motel.

VACANT LIVING QUARTER / DWELLING UNIT

Any living quarters that is not occupied at the time of enumeration. A unit from which the occupants are only temporarily absent is not considered vacant.

VACANT A dwelling unit that is habitable but no one was living there on census night and whose residents were away for more than six months plus a day is to be considered vacant. Neighbors should be able to verify such dwellings.

VACANT - UHE (USUAL HOME ELSEWHERE)

VISITATION RECORD

A living quarters that is temporarily occupied by person or persons, all of whom have a usual home elsewhere.

A log of the census enumeration summary. It is completed by the enumerator who records certain information about each building visited.

Appendix F: Uses of Population Information

Question Example of Use

1 Name If necessary, the respondent can get a record from the Central Statistics Division to prove age or family relationship. For example, some use it later to prove their age when they apply for Social Security benefits and they do not have a birth certificate.

A convenient way to be sure everyone in the household is included, particularly in large households where it is easy to forget who was counted and who was not.

2 Sex Used to compare changes in the social and economic characteristics of males and females and to study fertility patterns. This question, in conjunction with other variables will assist in the analysis of data that varies by sex. Examples are income levels, educational attainment, occupation and the number of persons in the older age groups. Information is essential in the calculations of population projections of a country.

3 Relationship Used to classify the population into families and other groups, to show, for example, how many families have three generations in the same household, how many young married couples do not have their own household, and show areas where children are living with only one or neither parent.

This question is used to ascertain the household member’s relationship to the household reference person who is normally the head of the household. It is essential in order to determine the composition of the household.

4 Ethnic Origin Used to identify the ethnic origin of the population so as to understand cultural difference more fully. Used to measure social and economic characteristics of these groups. Collecting data on ethnicity is important because there are distinct differences among the groups, for example, in the areas of income, occupation and educational attainment.

4a Religion Used to identify numbers and characteristics of persons in different religions. For planning purposes, churches and religious organizations in a country need to know how many individuals identify with that religion or faith. Moreover, they want to know the basic demographic and socio-economic characteristics of their potential members. As a result, the

census tabulations concerning religion, by age, sex and ethnicity are some of the most widely used.

5a Date of Birth and

5b Age

Used for planning major government programs in health, education, and Social Security. For subjects such as labor force, unemployment, and school enrollment.

6a Marital Status Used with age and relationship to identify areas with large numbers of employed wives, elderly, widowed persons, or young single people who soon may be establishing homes of their own, etc. The information is used to plan facilities and services for these groups. Responses to these questions will provide information on the structure and composition of family units and other living arrangements in the country. Information on marital status is used in social studies since it is associated with such factors as educational attainment, occupation and fertility. Marital status is also essential in assigning the correct household and family composition codes.

6b Age at First Marriage Age at first marriage provides information about the onset of the reproductive periods for the females since most births are within marriage in the Caribbean. As more and more women join the labor force, the age at first marriage tends to increase.

MIGRATION QUESTIONS These questions measure the internal and external flows of the domestic and foreign-born population in the country. The questions also provide data on lengths of stay in a particular country of the foreign-born population. Community planners need to know the movements of individuals over time. The primary task of this section is to provide data on why persons are moving from one residence to another and how frequently they do so. Asking these questions will give the country benchmark data on the many reasons why people move.

7 Place of birth Used to study long-time trends in migration and measure migration patterns among the different regions. For foreign births, used to obtain information about the countries of birth of the population. Identifies area where newly-arrived immigrants live so that any special problems may be anticipated.

8 Citizenship Used to determine the proportion of immigrants and citizens.

9 Year of entry Used to study how immigrant groups have adjusted to living in the country based on the number of years they have been in this area.

10 Previous residence Used to study immediate previous residence for those who moved. Can be combined with year of entry to obtain numbers and characteristics of the flows of migrants.

11 Usual residence Used to obtain information about the de jure population compared to the de facto population, for voting and other purposes. Used to assist in determining current and potential

voters, and could possibly be used to determine election districts.

EDUCATION: The purpose of this section is to provide information about the level of academic schooling, training and achievement in the country’s population. It will provide information to policy makers and planners as to the future needs for schools, colleges and universities and training schools. Information will allow an evaluation of the general integrity of the census results by comparing the latter with administrative data from Ministries of Education. Potential employers can use this information to determine the skill levels of the local population in making decisions as to where to establish and locate their business.13 Currently attending school

Used to identify the number of students in the area, their age, grade, and location. It is also used to plan education programs and to describe the characteristics of school dropouts which are useful for groups working on programs to encourage persons to stay in school.

14a Highest level of attainment

Used to indicate the educational level of the population so that improvement or further requirements of each community can be identified. Government agencies and businesses concerned with training and development of workers need this information for a starting point in all their program planning.

14b Highest examination Used to look at highest educational qualification of the population

Orphanhood – used to provide information about adult mortality and about orphans15a Maternal orphanhood Used to provide information about adult mortality and about

orphans15b Paternal orphanhood16 Residence 5 years before Used to study the effects of short term migration. Knowing the

number and characteristics of movers is essential to programs for improvement in the country.

17a Mother tongue Provides information about the language of origin of the population. This information is important in developing programs to integrate immigrant and refugee populations into the general population

17b – d Language spoken at home

Provides information about the languages spoken at home. This information is important in developing programs to integrate immigrant and refugee populations into the general population

DISABILITY: The purpose of this section is to:

measure the incidence and type of disability and nature of the handicap experienced by members of the population.

indicate the number of people who need assistance with various daily activities so that adequate services can be made available to those in need.

determine the number of people who need assistance with activities at home (such as preparing meals, cleaning the house and doing laundry) and/or activities at school (for

example, inability to cope with regular school courses). indicate how many people might require assistance with their mobility in order to proceed

with everyday activities.Assesses the need for care or the provision of special facilities for the disabled. 18 Disabilities and handicaps

Reports on numbers of individuals with any disability of any type. Provides information about the origins of the disabilities, which is useful for understanding the what the disabilities and how to accommodate them

ECONOMIC ACTIVITIES: The following series of questions on Economic Activity are designed to classify all individuals in the country into the three mutually exclusive categories, namely, those in the labour force, (either employed or unemployed), and those not in the labour force. Supplemental and follow-up questions are intended to collect the characteristics of the individuals in each of these 3 categories. The data provides valuable socio-economic information related to the individual’s labour market status that is used by policy makers to make decisions regarding the management of the economy and by investors as to where to locate new businesses.19 Economic activity during past week

Used to develop, administer, and evaluate government programs concerning employment, training, education, and other related topics. The statistics are also used to determine the employment resources available in an area and to measure the level of unemployment in local areas.

20 Temporarily not working Assists in obtaining information about the total labor force21a Looking for worker Assists in determining unemployment21b Could take a job Assists in determining unemployment22 Year last worked Assists in determining those giving up looking for work23 Hours worked Provides information about the numbers and characteristics of

people doing full-time vs. part-time work. Is important in under-employment, that is people who are working fewer hours than their education would indicate, and those who are working part-time because full-time work in their field is not available.

24 Place of work Used for planning highway construction, public transportation services, and programs for easing traffic problems, conserving energy, and reducing pollution. The place-of-work question is also used to develop estimates of the daytime population of various areas for civil defense purposes. The item verifies the type of industry, and could also allow for determining the actual distance between the living quarters and the place of work for commuting analysis.

25 Subsistence activities Used to determine the number and distribution of persons doing subsistence activities to provide their own food. The data can also be used with other items to obtain economic profiles of the population or a subset of it.

26 Occupation Used to formulate economic development programs and to provide information to government and private firms in locating facilities and new plants. The statistics provide information on the occupational skills of the labor force in a given area.

27 Industry Used to formulate economic development programs and to provide information to government and private firms in locating facilities and new plants.

28 Class of worker Provides information about numbers and characteristics of people in the public versus the private sector.

29 Pay This question collects information on income received from the respondent’s main job, making it possible to generate an overall employment income distribution. When cross referenced with items such as occupation, industry and other population data, policy-makers are able to gain a clearer understanding of various socio-economic issues. Examples include relationships between remuneration and education, age, household composition, and housing types. Used to determine income level and economic well-being in the area. Income level is used as a basis for distributing money to States and local areas for programs such as those under the Elementary and Secondary Education Act of 1965 and general revenue sharing under the State and Local Fiscal Assistance Act of 1972, etc.

Also used to formulate business marketing plans, to develop social programs in areas with a large number of families or persons with low income, and to evaluate regional, Local, or urban development policies.

FERTILITY: Fertility data are important to collect and analyze because they indicate the actual reproductive performance of a population. Accurate information on fertility patterns are essential ingredients in the calculation of population projections that are needed for planning for future government services. Used to study prior patterns and changes in the natural growth of the population and to provide a basis for making assumptions about the future course of population growth. Resulting population projections are especially important to government and private industry in planning programs for the future.30a Children ever born Shows completed fertility, and includes all children ever born to

a woman – those living in the house, those alive but living elsewhere, and those who have died.

30b Children living in the house30c Children living away30d Children who died

With children ever born, provides information both on completed fertility, and as input for studying child mortality (indirectly). The children included in 30b and 30c are those living in the house and those living elsewhere. The ones who have died appear in 30d.

30e Date of birth of last Shows recent fertility (in contrast to children ever born which

child shows completed fertility). Births in the last 12 months or at successive period in the past can be compared with vital records. Estimates of current age-specific and total fertility rates can be obtained, as well as differential current fertility by marital status, educational attainment, residence, and so forth.

30f Deaths to last births Deaths to last births provides information about infant mortality. Data can be compared with vital records and with deaths in the last 12 months when those data are collected.

30g Sex of last child Provides information to check against reported births in vital registration by sex and as input to indirect methods of fertility estimation

30h Age at first birth Shows the onset of fertility for females. By crossing with current age, governments can see if the age at first birth is changing over time, and plan accordingly.

Appendix G: Uses of Housing Information

Question Examples of UseH01 Description of building Indicates areas of single-family homes and of small or

large apartment buildings. Used as a screening question to exclude certain living quarters / dwelling units from the statistics on rent, value, and shelter costs. Also, an aid in planning the extension of utility lines, estimating automobile parking, schools and playgrounds, and shopping centers needs.

H02 Dwellings Number of dwellings in the building provides information about the actual size of the buildings to provide information about energy use and consumption

H03 Number of roomH04 Number of bedrooms

Provides the basis for estimating the amount of living and sleeping space in the hosing unit. Used in combination with number of occupants to provide a measure of crowding. Builders and planners use this information to find out how much additional housing is needed to relieve crowded housing conditions.

H05 Floor space Provides information about crowding based on persons per family, persons per household, persons per room, etc., and the use of the floor space

H06 Outside wallsH07 RoofH08 Floors

Provides information about the structural composition and as an indicator of housing that might endanger the health and safety of the occupants. Also provides information about changing housing conditions, typhoon and earthquake readiness, etc.

H09 Repairs Describes the condition of the building to assist in determining ultimate livability, depending on circumstances. Assists the government in assessing the building situation in case of natural or other disaster.

H10 Year built Indicates the amount of new housing constructed during the decade. Provides age of the country's housing. It also measures, when used in combination with data from previous censuses, the disappearance of old housing from the inventory.

H11 Urban rural Provides information about persons and families in urban and rural areas

H12 Living quarters Provides information about the general structure and conditions of the housing units

H13 Occupancy status Indicates where the unit is occupied, vacant, or seasonally vacant so assists in describing the complete housing inventory. Vacants are important in noting potential use of the units for housing related to economic development, for example.

H14 Ownership Provides information about what kind of agencies own the housing units

H15 and H16 Source of water

Used by public health officials for the bearing of these items on problems of water-borne disease and of pollution. Also used by local public works officials in estimating prospective need for water facilities.

H17 Bathing facilities H18 Toilet facilitiesH19 Liquid waste

The presence of these basic plumbing items is a very significant indicator of housing quality. Used as an aid in developing major housing programs designed to improve living conditions in living quarters / dwelling units that lack these items.Shared toilet and bathing facilities: The shared status of a sanitation facility is important because shared facilities can be less hygienic than facilities used by only a single household. Unhygienic conditions (feces on the floor, seat or wall and flies) may discourage use of the facility.

H20 Method of garbage disposal

Used by public health officials for the bearing of these items on problems of solid waste and of pollution. Also used by local public works officials in estimating prospective need for garbage facilities.

H21 Kitchen facilities Provides information about the placement and use of kitchen facilities

H22 Electric power Used as measure of power consumption and water usage and in planning rural electrification programs. Used as an aid in developing housing programs designed to improve housing quality

H23 Fuel for cooking

Used as a measure of the level of living and to determine the adequacy of household facilities. Fuel for cooking important for energy usage and air pollution studies, identifying areas where sudden increases in load on utility companies may be anticipated, and projecting future demand and need for additional facilities.

H24 Lighting Provides information about energy distribution and consumption

H25 and H26. Water heater Measures power consumptionH27 Gas Provides information about energy distribution and

consumptionH28 Elevator Provides information about energy distribution and

consumption and use of electricityH29 Farm Gives a picture of the total land use inventory. Assists

the government and private sector in determining the potential use of various segments of the land.

H30 More than one household Provides information about crowding and potential needs for additional housing construction

H31 Occupants Provides information about crowding and potential needs for additional rooms and housing units

H32 Type of building Describes whether the building includes a commercial or professional establishment so provides a more complete building inventory

H33 Whether living quarters are owned or rented

Used to measure the extent of home ownership. Characteristics of owner-occupied and renter-occupied units and characteristics of the households occupying these units are used by builders, mortgage lenders, planning officials, government agencies, etc., in the planning of housing programs.

H34 Rent Provides information about distribution and amount of rent, whether utilities are included in the rent, and whether the units are rented furnished or unfurnished

H35 Vehicles Provides information about energy use, consumption, and commuting

HD1 Appliances Appliances speak to energy use. They also provide a measure of assets. Assets can be used as an indirect measure of wealth and so can assist in assessing the level of poverty of households and or various geographic areas in the country.

H36a. Washing machine Measures water and power consumptionH36b. Dishwasher Measures water and power consumptionH36c. Refrigerator Measures power consumptionH36d. Freezer Measures power consumptionH36e. Telephone Used in planning health and assistance health and

assistance programs. Also, used as an indicator of isolation of the household.

H36f. Television Used to determine the number of household who can receive emergency messages (radio) and as a measure of who can be reached by television.

H36g. Computer Measures power consumptionH36h. Air conditioning A measure of power consumption and water usage. This

information can be used to help prevent power failure and

water shortage.

DEATHS Deaths in the year before the census obtains the crude birth rate and helps check the reported vital events for the country. The age-specific death rates assist in determining life expectancy.

M1 Any deaths Whether any death occurred in the living quartersin the 12 months before the census

M2 How many died How many people died during the 12 months. This number is checked against the reported deaths during data processing.

Age of deceased Obtains information about the distribution of ages at death. For babies dying before their first birthday, infant mortality can be obtained with the information on births in the last year. For children under 5, childhood mortality rates can be obtained. The age-specific rates assist in determining life expectancy at different ages

Sex of deceased Obtains information about the distribution of deaths by sex. Differential life expectancy by sex can be obtained.

Pregnancy related death Helps obtain information on maternal mortality

· web viewenumerator’s manual. 2010 pophous. population and housing census. august 2010...

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