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Emergency Responseand

Damage AssessmentManual

YOUR COMMUNITYINFORMATION HERE

Developed in Partnership with The Oakland County Building Officials Association

and Oakland County Emergency Response and

Preparedness.

Updated: October 4, 2012

TABLE OF CONTENTS

PRIMARY EMERGENCY RESPONSE PLAN PagePrimary Emergency Response Organizational Chart……………………………................................1General Responsibilities........................................................................................................................2Leadership Line of Succession and Contact Information………………………...............................3-5Concept of Operations……………………………………………………….......................................6

DAMAGE ASSESSMENT RESPONSIBILITIESBuilding Department Responsibilities................................................................................................7-9Emergency Personnel Responsibilities...........................................................................................10-14Damage Assessment Team Organization Chart..................................................................................15

PROCEDURESField Inspection Procedures.................................................................................................................16Communication Procedures.................................................................................................................17Office Procedures.................................................................................................................................18Mapping Procedure (damage categories and color coding).................................................................19

STAFFING RESOURCESBuilding Department Contact List.......................................................................................................20General Phone List.........................................................................................................................21-22OCBOA Disaster Readiness Members.......................................................................................…23-26 Purpose of OCBOA Disaster Readiness Members..................................................................26.1 Procedure for assembling Damage Assessment Teams...........................................................26.2 Interlocal Agreement (See Attachment A)..............................................................................26.3 Damage Assessment Team Inspectors.....................................................................................26.4 Oakland County Emergency Operations Center Contact List.................................................26.5 Disaster Readiness Members Area Map..................................................................................26.6

EQUIPMENT & SUPPLIESBuilding Department Vehicle List.......................................................................................................27Emergency Equipment and Supply List...............................................................................................28Equipment Resource Tracking Sheet...................................................................................................29Field Emergency Kit Contents........................................................................................................30-31Office Emergency Kit Contents......................................................................................................32-34Management Staff Emergency Kit Contents..................................................................................35-36Identification Card...............................................................................................................................37

PUBLIC BUILDINGSList of Public Buildings..................................................................................................................38-39Public Buildings Map...........................................................................................................................40

PLACARDSRed = Destroyed [Unsafe]................................................................................................................... 41Orange = Major Damage [Not Habitable].......................................................................................... 42Yellow = Minor Damage [Not Habitable].......................................................................................... 43Green = Affected [Habitable]............................................................................................................. 44

FORMSIncident Report Form.................................................................................................................... 45-51Jurisdiction Situation Report......................................................................................................... 52-55Damage Survey for Businesses and Institutions.............................................................................56-57Oakland County Michigan Damage Survey Worksheet......................................................................58

Attachment A: Interlocal Agreement…………………………………………………………………1-7

i

PRIMARY EMERGENCY RESPONSE ORGANIZATIONAL CHART

ELECTED OFFICIAL ORCHIEF EXECUTIVE

EMERGENCY MANAGEMENT COORDINATOR

FIRE DEPARTMENT INCIDENT

COMMANDER

POLICE DEPARTMENT COMMANDER

DEPARTMENT OF PUBLIC SERVICE COORDINATOR

BUILDING DEPARTMENT

COORDINATOR

PLANNING SECTION COORDINATOR

EMS RESCUE TEAMS

FIRE SERVICE TEAMS

RESPONSE TEAMS

RESPONSE TEAMS

PUBLIC UTILITY DAMAGE

ASSESSMENT

PRIVATE DAMAGE

ASSESSMENT

PUBLIC DAMAGE

ASSESSMENT

DATA ANALYST

FINANCIAL ANALYST

STATUS RECORDS

COMMUNICATIONS SPECIALIST

1

GENERAL RESPONSIBILITIES

ELECTED OFFICIAL OR CHIEF EXECUTIVE: Responsible for communication to media. Receives information from the Emergency Management Coordinator and declares a local “State of Emergency” or “State of Disaster”.

EMERGENCY MANAGEMENT COORDINATOR: Responsible for coordinating the entire Emergency Response and Recovery Operations. Responsible for completing the Incident Report and Jurisdictional Situation Report.

FIRE DEPARTMENT INCIDENT COMMANDER: Responsible for coordinating EMS and Fire Service Emergency Response. Provides continuous status reports to Planning Section.

POLICE DEPARTMENT COMMANDER: Responsible for Law Enforcement Response Team handling crowd control, traffic incidents and overall public safety. Provides status reports to Planning Section.

DPS COORDINATOR: Responsible for the coordination of DPS Response Team for clean up, debris removal and heavy equipment assistance. Also responsible for public damage assessment of utilities, roads, bridges, etc. Provides status reports to Planning Section.

BUILDING DEPARTMENT COORDINATOR: Responsible for public and private damage assessment teams. Provides mapping and damage assessment reports to Planning Section.

PLANNING SECTION COORDINATOR: Responsible for compiling data received from Fire, Police, DPS and Building. Develops mapping system to show type and extent of damage as reported. Compiles all disaster related costs. Provides continuous updates to the Emergency Management Coordinator (EMC). Works with all other leaders to assist the EMC in completing the Incident Report and Jurisdictional Situation Report.

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LEADERSHIP LINE OF SUCCESSIONAND

CONTACT INFORMATION

ELECTED OFFICIAL OR CHIEF EXECUTIVE

1. Name: Address: Home Phone:Cell:Personal Cell:Radio Call #:

2. Name: Address: Home Phone:Cell:Personal Cell:Radio Call #

EMERGENCY MANAGEMENT COORDINATOR



3


CONTACT INFORMATION

FIRE DEPARTMENT INCIDENT COMMANDER



POLICE DEPARTMENT COMMANDER



DPS COORDINATOR



2

4

4


CONTACT INFORMATION

BUILDING DEPARTMENT COORDINATOR



PLANNING SECTION COORDINATOR



5

5

CONCEPT OF OPERATIONS

The Fire and Police Departments will provide the initial response. The Fire Department Incident

Commander will contact the Emergency Management Coordinator (EMC) if additional manpower is

needed. The EMC will contact the DPS, Building and Planning Coordinators, if necessary. The Fire,

Police, DPS and Building leaders will perform an initial assessment and provide data for the Incident

Report to the EMC. Based on the initial assessment, each leader will determine the staff needed to

perform Emergency Response and Damage Assessment. The leaders will contact the staff and

coordinate activities in their respective areas and communicate with each other during the disaster

response. All field reports will be compiled, logged, mapped, and then submitted to the Planning

Section for coordination and final data compilation. This final data will be communicated to the EMC.

All the leaders will assist the EMC in completing the Jurisdictional Situation Report.

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BUILDING DEPARTMENT RESPONSIBILITIES

1 Provide initial assessment

1.1 Designate staff or team members to perform initial assessment

1.2 Obtain required supplies

1.3 Determine the extent and severity of the disaster

1.4 Collect or estimate the following initial data/information:

1.4.1 Estimated number of homes damaged

1.4.2 Estimated number of homes destroyed

1.4.3 Estimated number of businesses damaged

1.4.4 Estimated number of businesses destroyed

1.4.5 Damage to public buildings

1.4.5.1 Number damaged

1.4.5.2 Extent of damage

1.4.5.3 Estimated cost

1.5 Determine the personnel required to perform detailed damage assessment

1.6 Contact necessary staff for response.

2 Plot initial assessment information on city maps

2.1 Based on information from initial assessment teams identify areas to be inspected by detailed damage

assessment teams.

3 Prepare damage assessment team organization chart

3.1 Using “Organization Chart” (page 15) complete chart with names of actual staff members responding

to disaster.

3.2 Assign staff member to pick up necessary emergency kits, radios, cameras and equipment etc.

3.3 Set up damage assessment teams, two (2) staff members per team. At least one (1) must have

building construction experience.

4 Conduct office and field inspection briefings

4.1 Office team (Office Operations Coordinator)

4.1.1 Review organization chart.

4.1.2 Assign office personnel to their positions per organization chart.

4.1.3 Review “Emergency Personnel Responsibilities” (see pages 10-14).

4.2 Field team (Field Operations Coordinator)


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4.2.2 Assign team number to each two (2)-member team; refer to organization chart.

4.2.3 Review “Field Inspection Procedures” (see page 16).

4.2.4 Stress safety in the field.

4.2.5 Teams to report back to Emergency Operations Center and report inspection results to Field

Operations Coordinator or Office Operations Coordinator at determined intervals.

4.2.6 All media relations to be directed to Public Relations Officer.

4.2.7 Review use of “Damage Survey Worksheet” provided in emergency kits.

4.2.8 Assign inspection areas.

4.2.9 Field teams receive emergency kits and equipment.

5 Provide damage assessment of private and public buildings and structures.

5.1 Field teams assigned areas and report inspection results at designated intervals to designated

authority.

6 Inspect and placard structures for safety and habitability.

6.1 Field teams inspect and placard buildings and structures in accordance with “Field Inspection

Procedures” (see page 16).

7 Plot damage assessment information on status boards and city maps.

7.1 Office staff monitors results and plots on status boards. Coordinate with other departments as

needed.

7.2 Field Operations Coordinator monitors status of field operations and communicates status to office

staff who plot on “Field Operations City Map.”

7.2.1 Areas completed, areas being inspected, areas waiting for inspection.

8 Collect information and provide to City Emergency Management Coordinator to be forwarded to County for

completion of Jurisdiction Situation Report.

8.1 Office Operations Coordinator monitors collection of information, coordinates with Department of Public

Service and Parks & Forestry and provides information to City Emergency Management Coordinator.

9 Coordinate Damage Assessment with Department of Public Service and Parks & Forestry.

9.1 Field and Office Operations Coordinators to work with Department of Public Service and Parks &

Forestry in compiling information required for Jurisdiction Situation Report.

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10 Maintain records of all actions.

10.1 Office Operations Coordinator to monitor and verify that records are kept and maintained for all

activities during and after the disaster. These records should include the following:

10.1.1 Organization chart.

10.1.2 Staff member’s names, assignments and hours worked.

10.1.3 All maps used by the Building Department throughout the disaster.

10.1.4 Details, information and reports collected from field teams.

10.1.5 All forms and “Damage Survey Worksheets.”

10.1.6 Any other information necessary.

11 Provide more detailed follow up assessment.

11.1 Field teams will provide a second more detailed assessment of damaged buildings when appropriate.

This second assessment will more closely define the cost and extent of damage.

11.2 This will identify specific concerns with each building that will help in the rebuilding process.

12 Provide post-disaster assistance

12.1 Prepare news release, explaining the process and requirements for obtaining building permits for

reconstruction, repair or demolition.

12.2 Expedite the demolition of unsafe and damaged structures as allowed by the building code and state

laws.

12.3 Determine and prepare responses to the following questions, if applicable.

12.3.1 Is a detailed inspection required prior to issuing a building permit?

12.3.2 What happens to permits issued prior to disaster?

12.3.3 Will fees be waived for these permits?

12.3.4 How will non-structural repairs such as doors, windows, siding and roofs be handled?

12.3.5 Are permits going to be issued in the field, at Building Department, neighborhood

substation or only at the main office?

12.3.6 Will plans for new construction be accepted during the rebuilding/recovery process?

12.3.7 Will there be a moratorium on new construction?

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EMERGENCY PERSONNEL

RESPONSIBILITIES

1. BUILDING DEPARTMENT COORDINATOR

1.1. Report in at emergency operations center.

1.2. Assist in initial assessment.

1.2.1. Set up teams if needed. Obtain required supplies/kits. (See “Emergency Equipment and Supply

List” page 28).

1.2.2. Determine the extent and severity of disaster.

1.2.3. Collect data required for completion of “Incident Report” form.

1.2.4. Provide data to Emergency Management Coordinator who will prepare “Incident Report”.

1.2.5. Determine number of assessment teams and administrative support required.

1.2.6. Coordinate with other Departments to determine total staff required.

1.2.7. Contact necessary staff (see “Building Department Contact List” page 20). Delegate if necessary.

1.3. Plot initial assessment information on city maps.

1.3.1. Map out disaster area.

1.3.2. Determine borders of disaster.

1.3.3. Determine areas with most damage

1.3.4. Identify areas to be inspected by damage assessment teams

1.4. Prepare damage assessment team organization chart.

1.4.1. Using “Organization Chart” (page 15), complete with names of actual staff members responding

to the disaster.

1.4.2. Assign staff member to pick up necessary emergency kits, radios, cameras and other equipment

(see “Emergency Equipment and Supply List” page 28).

1.4.3. Set Up damage assessment teams, two (2) staff members per team. At least one (1) must have

building construction experience.

1.5. Conduct briefing with Field and Office Operations Coordinators.

1.5.1. Review responsibilities and organization chart.

1.6. Check-in emergency staff and direct to Field or Office Operations Coordinator as appropriate.

1.7. Monitor overall damage assessment operation. Respond as necessary to ensure efficiency and

effectiveness.

1.8. Communicate with Emergency Operations Coordinator and other departments and provide any help or

assistance needed.

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EMERGENCY PERSONNELRESPONSIBILITIES

2. FIELD OPERATIONS COORDINATOR

2.1. Report-in at Emergency Operations Center and also to Building Department Coordinator.

2.2. Attend briefing with Building Department Coordinator.

2.3. Assist in preparation of organization chart.

2.4. Conduct field inspection team briefing.

2.4.1. Review organization chart.

2.4.2. Assign team number to each two (2) member team; refer to organization chart.

2.4.3. Review “Field Inspection Procedures” (see page 16).

2.4.4. Stress safety in the field.

2.4.5. All media relations to be directed to Public Relations Officer.

2.4.6. Review use of “Damage Survey Worksheet” provided in emergency kits.

2.4.7. Assign inspection areas.

2.4.8. Field teams to receive emergency kit and equipment.

2.5. Monitor field operations and respond as necessary to ensure accuracy, efficiency and effectiveness.

2.6. Communicate with Building Department Coordinator, Office Operations Coordinator, and personnel

from other Departments. Provide updates and assistance as needed.

2.7. Work with Office Operations Coordinator to ensure field team reports are completed properly and

provided to office staff.

3. OFFICE OPERATIONS COORDINATOR

3.1. Report-in at Emergency Operations Center and also to Building Department Coordinator.


3.3. Assist in preparation of organization chart.

3.4. Determine resources and equipment available to office clerks; computer, copiers, phones, etc.

3.5. Set up office work area. Arrange tables and chairs for workflow.

3.6. Review and organize emergency office supplies

3.7. Conduct office team briefing.


3.3.2 Assign administrative assistants and office personnel to their positions per organizational chart.

3.3.3 Review “Emergency Personnel Responsibilities” (see pages 10-14).

3.8. Responsible for all record keeping functions of the department.

3.9. Work with mapping clerk to ensure current, accurate and complete information is depicted.

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3.10. Communicate with Building Department Coordinator, Field Operations Coordinator and personnel

from other Departments. Provide updates and assistance as needed.

3.11. Work with Field Operations Coordinator to ensure field team reports are completed properly and

provided to office staff.

3.12. Coordinate collection of damage assessment information with Department of Public Service and Parks

& Forestry and provide to Emergency Management Coordinator. This information will be forwarded

to Oakland County for completion of Jurisdiction Situation Report.

3.13. Responsible for keeping and maintaining a list of emergency personnel who have responded along with

any pertinent contact information; cell number, pager number, radio call number, etc.

3.14. Monitor office operations and respond as necessary to ensure accuracy, efficiency and effectiveness.

4. ASSISTANT TO BUILDING DEPARTMENT COORDINATOR

4.1. Report in at Emergency Operations Center and also to Building Department Coordinator.


4.3. Stay with Building Department Coordinator and assist as needed.

4.3.1. Take notes and record communications.

4.3.2. Pass along and retrieve information as needed.

5. ADMINISTRATIVE ASSISTANT #1

5.1. Report in at Emergency Operations Center, Building Department Coordinator and Office Operations

Coordinator.

5.2. Attend briefing with Office Operations Coordinator.

5.3. Responsible for organization and set up of office area, equipment and supplies.

5.4. Responsible for Communication Research and Supply clerks.

5.5. Ensure accurate records are maintained of all activities.

5.6. Maintain adequate supplies for office and field teams.

5.7. Monitor separation and distribution of field reports to appropriate clerks.

5.8. Communicate as needed with Office Operations Coordinator.

6. ADMINISTRATIVE ASSISTANT #2

6.1. Report-in to Emergency Operations Center, Building Department Coordinator and Office Operations

Coordinator.

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6.3. Assist in organization and set up of office are, equipment and supplies.

6.4. Responsible for mapping clerk and public and private assessment clerks.

6.5. Reviews, organizes and submits completed reports to Office Operations Coordinator.

6.6. Ensure accurate, current and complete information is depicted on maps.

7. CRS CLERK (CRS = Communications, Research and Supply)


Coordinator.

7.2. Attend briefing with Office Operations Coordinator

7.3. Responsible for sign in and out of all Building Department personnel and equipment.

7.4. Responsible for posting Organization Chart.

7.5. Responsible for updating Field Operations Map as directed by Field Operations Coordinator.

7.5.1. Field Operations Map to indicate location of teams, areas assigned, areas completed, areas

being inspected, areas waiting for inspection.

7.6. Receives “Damage Survey Worksheet” and other reports from Field or Office Operations Coordinator.

7.7. Separates worksheets and reports into public and private. Route to respective clerk.

7.8. Tracks worksheets and reports received and whom they were routed to.

7.9. Responsible for organizing office materials.

7.10. Stores, reproduces and distributes all disaster forms.

7.11. Responsible for storing, obtaining and distributing all disaster supplies required by the field inspection

teams and office personnel.

7.12. Maintains access to all necessary equipment; fax, phones, copier, etc.

7.13. Sets up and monitors charging stations for all electronic equipment.

7.14. Answers phones and provides other assistance as needed.

8. MAPPING CLERK


Coordinator.

8.2. Attend briefing with Operations Office Coordinator.

8.3. Responsible for setup, updating and coordinating mapping operations, including the following:

8.3.1. Initial assessment mapping.

8.3.2. Individual team area maps

8.3.3. Updating maps in accordance with the “Mapping Procedure” page 19.

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8.3.4. Overall damage assessment map.

8.3.5. Coordination with other Departments.

9. ASSESSMENT CLERK PRIVATE AND PUBLIC


Coordinator.


9.3 Evaluate and record data received from Research Clerk/Field Inspection Teams.

9.4 Complete reports and submit to Administrative Assistant #2.

9.5 Public buildings and structures are Schools, Universities, City owned buildings, etc. (see “List of

Public Buildings” pages 38-39). All others are considered private.

10. FIELD INSPECTOR

10.1. Report-in to emergency Operations Center, Building Department Coordinator and Field Operations

Coordinator.

10.2. Attend briefing with Field Operations Coordinator.

10.3. Responsible for inspection of damaged public and private buildings in accordance with “Field

Inspection Procedures” (page 16).

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DAM AGE ASSESSMENT TEAM ORGANIZATION CHART

Building Department Coordinator

Office Operations Coordinator

Assistant to Building Dept. Coordinator

Field Operations Coordinator

Administrative Assistant #1

Administrative Assistant #2

Field Inspection Team #1


CRS Clerk #1 CRS Clerk #2 Mapping Clerk Assessment Clerk(Private)

Assessment Clerk(Public)






Date: __________________Time:__________________Prepared by:_____________________________Revise Time: ____________________________Revised by: _____________________________

CRS=Communication, Research & Supply Clerk

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Field Inspection Procedures

1. All team members must be briefed by Field Operations Coordinator before going into the field.

2. Field teams will consist of two (2) or more individuals per team. No individual should be in the field unless authorized by the Building Department Coordinator.

3. Each team should receive the following: -Keys to vehicle if needed, radio, cell phone and camera -Emergency kit (see “Field Emergency Kit Contents” pages 30-31).

4. Each team must turn on and perform radio check with portable and car radio before leaving.

5. Each team must report to their supervisor or Building Department Coordinator when they have arrived at their assigned area using their car radio.

6. Each team must report to their supervisor or Building Department Coordinator every thirty (30) minutes or more frequently as necessary using their car radio.

7. Each team must return to the Emergency Operations Center (Damage Assessment Center) as required in the briefing. Sign in and report to Field Operations Coordinator for debriefing. After debriefing, submit all reports to the CRS Clerk or Office Operations Coordinator if CRS Clerk is not available. Prepare by replenishing supplies and materials for re-assignment or to continue with prior assignment. Additional supplies can be obtained from the CRS Clerk.

8. Each team will be assigned specific areas to perform inspections.

9. Each team member must sign in and out with the CRS Clerk.

10. One team member will be in charge of completing the “Damage Survey Worksheet.”

11. Inspect each building or structure and fill out the required information on the “Damage Survey Worksheet.”

12. Use the guidelines and categories on the “Damage Survey Worksheet” to determine classification of each building or structure.

13. Differences of opinions between inspectors shall be resolved in the field. If consensus cannot be reached on how to classify a building or any other issue, the most restrictive shall apply.

14. Placard the building or structure with the appropriate color-coded placard.Red = Destroyed [100% - not habitable or useable]Orange = Major Damage [50% or more damage; not habitable/useable; requires extensive repairs]Yellow = Minor Damage [<50%; not habitable/useable, but can be made so in short time; minor repairs only]Green = Affected [Habitable/useable; requires mostly cosmetic repairs]

15. Take a picture of each building or structure inspected. Keep log to identify pictures.

16. Identify each property inspected by placing a placard on a visible portion of the structure, if this isn’t possible paint an “X” on the lawn near the street using the material provided in your emergency kit.

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16

COMMUNICATION PROCEDURES

It is possible that you may not have in-vehicle radios or hand-held radios. Clarify communication procedures prior to leaving Emergency Operations Center. If cell phones are used, make sure the battery is charged and you have all phone numbers to be able to make necessary communications.

Cell Phone: When using a cell phone, identify yourself and your location when you make contact. Keep your communication concise and specific. Clearly ask for any information you need. Car Radios are for talking to someone within a 20-25 mile radius maximum. The car radio should be used whenever possible to communicate with the Emergency Operations Center/Damage Assessment Center.

Portable Radios are for talking to someone with a 1-2 mile radius maximum. Portable radios are for communication between field personnel who are away from their car radio.

When you use the radio remember to:

1. Make sure the channel is clear before you use the radio. Do not interrupt any radio traffic especially emergency communication.

2. Always maintain a clear and calm voice.

3. Be concise and precise with your conversation.

4. Give the person you are calling enough time to answer.

5. The public may be listening; be respectful and cautious in what you say.

Example of the proper way to call on the radio:Call ID 40-22 40-22 to Station 40Base Station 40: Go for Station 40Call ID 40-22: I have arrived at my assigned area and will begin my inspections at the

corner of Main and 1st Street.Base Station 40: Station 40 copies; arrived and starting inspections at Main and 1st Street.

If you are not sure or have questions regarding the proper use of the radios please contact the Building Department Coordinator.

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17

Office Procedures

1. All team members must be briefed and receive their assignment from the Office Operations Coordinator.

2. Field Inspection Team “Damage Survey Worksheets”, pictures and other reports are given to the Research Clerk by the Field or Office Coordinator.

3. CRS Clerk separates worksheets and reports into public and private (see “List of Public Buildings” pages 38-39), makes copies for Mapping Clerk, then routes originals to respective Assessment Clerks.

4. Mapping Clerk plots information from worksheets and reports on maps using the “Mapping Procedure” (page 19).

5. CRS Clerk separates pictures into public and private then submits pictures to Office Coordinator.

6. Assessment Clerks (public and private) evaluate worksheets and reports, record data and submit completed reports to Administrative Assistant #2.

7. Separate reports must be completed for private and public buildings and structures (see “List of Public Buildings” pages 38-39).

8. Assessment Clerks give original field team worksheets and reports to CRS Clerk for filing.

9. Administrative Assistant #2 reviews Assessment Clerks reports for accuracy and completeness then submits reports to Office Coordinator.

10. Office Coordinator reviews reports with Building Department Coordinator then coordinates with Department of Public Service and other departments and submits information to City Emergency Management Coordinator.

11. All clerks to assist in answering phones and assisting other departments as needed.

12. CRS Clerk to obtain and distribute all disaster supplies to Field Teams and office personnel.

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Mapping Procedure

Damage Categories & Color Coding

3 RED – DESTROYED 100% -not habitable or useable. Structure is not habitable/usable, and cannot be repaired to make habitable/usable. Structure is a total loss; the cost of repairs exceed replacement cost. Generally, what is left will have to be bulldozed off or dismantled for new construction.

Flooding structures with over 2 feet of water covering the first floor can be considered destroyed.

2 ORANGE – MAJOR DAMAGE 50% or more damage; Not habitable/useable requires extensive repairs. Structure requires extensive repairs before it can be used again. Involves the structural features affecting strength and safety. Examples: building off foundation; collapse of any part of building; severely cracked walls; major roof damage; building obviously not straight or level; bulging or slanting wall; collapsed roadbed or bridge deck; etc.

For flooding structures with no basement, 2 feet of water covering the first floor can be considered major damage. For structures with a basement, if the flooding has caused structural damage, it can be considered major damage.

1 YELLOW – MINOR DAMAGE <50%; not habitable/useable but can be made so in short time; minor repairs only: Structure is habitable/usable, but requires minor repairs to return to pre-disaster condition. Examples: lost shingles or other minor roof problems, broken windows, walls, doors, plugged or broken plumbing, power lines down, minor potholes in road or bridge, deck, etc.

For flooding structures with no basement that have less than 2 feet of water covering the first floor can be considered to have minor damage. For structures with basements, less than 8 feet of water in the basement can be considered minor damage.

0 GREEN = Affected Habitable/useable; requires mostly cosmetic repairs. Flooding; no basement – minor access problems; basement – less than 1 foot of water in the basement.

The mapping Clerk should use colored markers to color the properties on the Damage Assessment Maps to reflect the results of the Field Inspections.

Each map should have a key to identify each color used. Copies of these maps should be made available to the Emergency Operations Manager.

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BUILDING DEPARTMENT CONTACT LIST

NAME POSITION ACT 54 REG

HOME PHONE #

CITY CELL # CITY PAGER #

PERSONAL CELL #

RADIO CALL #

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G E N E R A L P H O N E L I S T

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G E N E R A L P H O N E L I S T

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CITY MEMBER EMAIL ADDRESSEMERGENCY CONTACT

City of Auburn Hills Jeff Spencer [email protected] 248-364-6940(248) 370-9400 City of Berkley (248) 658-3300 City of Birmingham Bruce Johnson [email protected] 248-530-1842 248-321-9238(248) 530-1800 Kenneth Cooper [email protected] 248-530-1849City of Bloomfield Hills Larry Rospierski [email protected] 248-939-0264(248) 644-1520 City of Clarkston Seymour Stone [email protected] 248-330-1924(248) 625-1559 248-625-1559City of Clawson James Albus [email protected] 248-435-4500(248) 435-4500 248-388-8640City of Farmington Kevin Gushman [email protected] 248-821-9360(248) 475-5500 City of Farmington Hills Lawrence Andree [email protected] 248-231-8462(248) 871-2410 City of Ferndale Mark Howell [email protected] 248-867-0514(248) 546-2360 City of Hazel Park (248) 546-7000 City of Huntington Woods (248) 541-4300 City of Keego Harbor John Baczynski [email protected] 248-255-2990(248) 682-1930 City of Lake Angelus Bill Dinnan 248-620-1163(248) 332-3916 City of Lathrup Village (248) 557-2600 City of Madison Heights Jack Williams [email protected] 248-597-1048(248) 588-1200 City of Northville Rich Starling [email protected] 248-449-9902(248) 349-1300 City of Novi Andy Gerecke [email protected] 248-347-0417(248) 347-0460 248-361-5786City of Oak Park John Hines [email protected] 248-691-7450(248) 691-7400 810-220-5915

City of Orchard Lake Gerry McCallum [email protected] 248-521-8941

(248) 682-2400

OCBOA DISASTER READINESS MEMBERS REVISED 10/4/2012

mailto:[email protected]













City of Pleasant Ridge (248)541-2900

CITY

MEMBER

EMAIL ADDRESS

EMERGENCY CONTACT

City of Pontiac (248) 758-3201 City of Rochester Sid Browne Jr. [email protected] 248-600-0406(248) 651-9061 City of Rochester Hills Scott Cope [email protected] 586-752-3936(248) 656-4600 Kelly winters [email protected] 248-420-2191City of Royal Oak Jason Craig [email protected] 248-246-3225(248) 246-3000 248-885-1757City of South Lyon Andy Gercke [email protected] 248-347-0417(248) 437-1735 586-243-8270City of Southfield Kerry Comerford [email protected] 248-796-4111 248-514-8401(248) 796-5000 248-398-6611City of Sylvan Lake (248) 682-1440


23





City of Troy Mitchell Grusnick [email protected] (248) 524-3300 City of Walled Lake Leslie Meyers 248-887-3429(248) 624-4847 734-777-2335City of Wixom John Lipchik [email protected] 248-624-0880 248-624-2979(248) 624-4557 248-240-6408Township of Addison Mike Boisvert 248-628-6020(248) 628-5409 Charter Twp of Bloomfield George Kilpatrick [email protected] 248-594-2847(248) 433-7700 Charter Twp of Brandon William Dinnan 248-620-1163(248) 627-4918 Charter Twp of Commerce Jay James [email protected] 248-960-7060(248) 624-0110 Twp of Groveland Steve McGee [email protected] 248-467-0078(248) 634-4152 Charter Twp of Highland (248) 887-3791 Township of Holly Dave Schang [email protected] 248-531-0006(248) 634-9331 Charter Twp of Independence David Belcher [email protected] 248-866-4801(248) 625-5111 Charter Twp of Lyon (248) 437-2240

CITY MEMBER EMAIL ADDRESS EMERGENCY CONTACT

Charter Twp of Milford Tim Brandt [email protected] 248-684-2248(248) 685-8731Charter Twp of Novi (248) 231-6210 Charter Twp of Oakland Bill Benoit [email protected] 248-640-5512(248) 651-4440 Charter Twp of Orion Tom Berger [email protected] 248-431-5814(248) 391-0304 Tim McNaught [email protected] 248-431-5816Charter Twp of Oxford (248) 628-9787 Township of Rose David Schang [email protected] 248-634-2030 248-634-7201(248) 634-7551 248-459-0819Charter Twp of Royal Oak Jim Wright [email protected] 248-343-8627(248) 547-9800 Twp of Southfield (248) 540-3420 Charter Twp of Springfield (248) 846-6500











Charter Twp of Waterford (248) 674-3111 Charter Twp of W. Bloomfield Tom Walsh [email protected] 248-451-4800(248) 433-7700 248-521-0555Charter Twp of White Lake Brent Bonnivier [email protected] (248) 698-3300 Village of Beverly Hills (248) 646-6404 Village of Bingham Farms (248) 644-0044 Village of Franklin Bill Dinnan [email protected] 248-620-1163(248) 626-9666 Village of Holly Steve McGee [email protected] 248-467-0078(248) 634-9571 Village of Lake Orion Dan Comstock [email protected] (248) 693-8391 Village of Leonard Tim Hollis [email protected] 810-441-9242(248) 628-7380 Village of Milford Randy Sapelak [email protected] (248) 684-1515 Village of Ortonville (248) 627-4976 CITY MEMBER EMAIL ADDRESS EMERGENCY

CONTACT

Village of Oxford (248) 628-2543 Village of Wolverine Lake (248) 624-1710 City of Fenton N. Bradley Hissong [email protected] (810) 629-2261 City of Sterling Heights Michael Viazanko [email protected] 586-446-2360City of Livonia Alex Bishop [email protected] (734) 466-2590 Green Oak Township Wayne Jewell [email protected] (810) 231-1333 City of Auburn Hills Jeff Spencer [email protected] 248-364-6940(248) 370-9400 City of Berkley (248) 658-3300 City of Birmingham Bruce Johnson [email protected] 248-530-1842 248-321-9238(248) 530-1800 Kenneth Cooper [email protected] 248-530-1849City of Bloomfield Hills Larry Rospierski [email protected] 248-939-0264(248) 644-1520 City of Clarkston Seymour Stone [email protected] 248-330-1924(248) 625-1559 248-625-1559City of Clawson James Albus [email protected] 248-435-4500



















(248) 435-4500 248-388-8640City of Farmington Kevin Gushman [email protected] 248-821-9360(248) 475-5500 City of Farmington Hills Lawrence Andree [email protected] 248-231-8462(248) 871-2410 City of Ferndale Mark Howell [email protected] 248-867-0514(248) 546-2360 City of Hazel Park (248) 546-7000 City of Huntington Woods (248) 541-4300 City of Keego Harbor John Baczynski [email protected] 248-255-2990(248) 682-1930 City of Lake Angelus Bill Dinnan 248-620-1163(248) 332-3916 City of Lathrup Village (248) 557-2600 City of Madison Heights Jack Williams [email protected] 248-597-1048(248) 588-1200 City of Northville Rich Starling [email protected] 248-449-9902(248) 349-1300 City of Novi Andy Gerecke [email protected] 248-347-0417(248) 347-0460 248-361-5786City of Oak Park John Hines [email protected] 248-691-7450(248) 691-7400 810-220-5915

City of Orchard Lake Gerry McCallum [email protected] 248-521-8941

(248) 682-2400 CITY MEMBER EMAIL ADDRESS EMERGENCY

CONTACT

City of Pontiac (248) 758-3201 City of Rochester Sid Browne Jr. [email protected] 248-600-0406(248) 651-9061 City of Rochester Hills Scott Cope [email protected] 586-752-3936(248) 656-4600 Kelly winters [email protected] 248-420-2191City of Royal Oak Jason Craig [email protected] 248-246-3225(248) 246-3000 248-885-1757City of South Lyon Andy Gercke [email protected] 248-347-0417(248) 437-1735 586-243-8270City of Southfield Kerry Comerford [email protected] 248-796-4111 248-514-8401(248) 796-5000 248-398-6611City of Sylvan Lake (248) 682-1440 City of Troy Mitchell Grusnick [email protected]













(248) 524-3300 City of Walled Lake Leslie Meyers 248-887-3429(248) 624-4847 734-777-2335City of Wixom John Lipchik [email protected] 248-624-0880 248-624-2979(248) 624-4557 248-240-6408Township of Addison Mike Boisvert 248-628-6020(248) 628-5409 Charter Twp of Bloomfield George Kilpatrick [email protected] 248-594-2847(248) 433-7700 Charter Twp of Brandon William Dinnan 248-620-1163(248) 627-4918 Charter Twp of Commerce Jay James [email protected] 248-960-7060(248) 624-0110 Twp of Groveland Steve McGee [email protected] 248-467-0078(248) 634-4152 Charter Twp of Highland (248) 887-3791 Township of Holly Dave Schang [email protected] 248-531-0006(248) 634-9331 Charter Twp of Independence

David Belcher [email protected] 248-866-4801

(248) 625-5111 Charter Twp of Lyon (248) 437-2240


Charter Twp of Milford Tim Brandt [email protected] 248-684-2248(248) 685-8731Charter Twp of Novi (248) 231-6210 Charter Twp of Oakland Bill Benoit [email protected] 248-640-5512(248) 651-4440 Charter Twp of Orion Tom Berger [email protected] 248-431-5814(248) 391-0304 Tim McNaught [email protected] 248-431-5816Charter Twp of Oxford (248) 628-9787 Township of Rose David Schang [email protected] 248-634-2030 248-634-7201(248) 634-7551 248-459-0819Charter Twp of Royal Oak Jim Wright [email protected] 248-343-8627


24










(248) 547-9800 Twp of Southfield (248) 540-3420 Charter Twp of Springfield (248) 846-6500 Charter Twp of Waterford (248) 674-3111 Charter Twp of W. Bloomfield Tom Walsh [email protected] 248-451-4800(248) 433-7700 248-521-0555Charter Twp of White Lake Brent Bonnivier [email protected] (248) 698-3300 Village of Beverly Hills (248) 646-6404 Village of Bingham Farms (248) 644-0044 Village of Franklin Bill Dinnan [email protected] 248-620-1163(248) 626-9666 Village of Holly Steve McGee [email protected] 248-467-0078(248) 634-9571 Village of Lake Orion Dan Comstock [email protected] (248) 693-8391 Village of Leonard Tim Hollis [email protected] 810-441-9242(248) 628-7380 Village of Milford Randy Sapelak [email protected] (248) 684-1515 Village of Ortonville (248) 627-4976


Village of Oxford (248) 628-2543 Village of Wolverine Lake (248) 624-1710 City of Fenton N. Bradley

Hissong [email protected]

(810) 629-2261 City of Sterling Heights Michael Viazanko [email protected] 586-446-2360City of Livonia Alex Bishop [email protected] (734) 466-2590 Green Oak Township Wayne Jewell [email protected]

oak.mi.us (810) 231-1333

25OCBOA DISASTER READINESS MEMBERS REVISED 10/4/2012













PURPOSE OF OCBOA DISASTER READINESS MEMBERS

The Oakland County Building Officials Association (OCBOA) has assembled a list of Communities that

are available to assist other Communities with damage assessment in the event of a disaster. This list is

intended to be used by the Oakland County Emergency Management Division or the affected

Community as an additional resource if needed for assembling Damage Assessment teams. The

communities listed have ACT 54 registered Building Inspectors available to assist in assessing the

damage to buildings if a disaster is beyond the capability of the affected Community. The procedure for

assembling Damage Assessment Teams is noted on page 26.2.

26.1

PROCEDURES FOR ASSEMBLING OCBOADAMAGE ASSESSMENT TEAMS

Option 1: 1. Affected Community contacts neighboring community

a. Indicates approximate number of Inspectors neededb. Provides contact and check-in information

2. Assisting Community contacts affected Communitya. Indicate number of Inspectors availableb. Indicate approximate time Inspectors will arrive at EOC

3. Assisting Community report in at the affected Community’s EOCa. Receive assignments and perform work as directed

Option 2:1. Oakland County contact the affected Community

a. Determines approximate number of Inspectors neededb. Determines contact and check-in information

2. Oakland County contacts OCBOA member communitiesa. Indicate number of Inspectors neededb. Provides contact and check-in information

3. Assisting Community contacts Oakland Countya. Indicate number of Inspectors availableb. Indicate approximate time assisting teams will arrive at EOCc. Update to County

4. Oakland County contacts affected Communitya. Report in on number of Inspectors and Communities responding

5. Assisting Communities report in at the affected Community’s EOCa. Receive assignments and perform work as directed

26.3

26.2

INTERLOCAL AGREEMENT

(See Attachment A)

26.3

DAMAGE ASSESSMENT TEAM INSPECTORS(ADDITIONAL RESOURCES)

Insurance Adjusters

Engineers

Architect

Army Corp of Engineers

26.4

OAKLAND COUNTY EMERGENCY OPERATION CENTERCONTACT LIST

MAIN#: (248) 858-5300(248) 858-0931 (AFTER HOURS VIA DISPATCH)

FAX#: (248) 858-5550

Thomas GordonERP Administrator (PA 390 County Emergency Management Coordinator)(248) 452-9578 (office)E-mail: [email protected]

Gail Novak, PEM Loretta PethickERP Chief/LEPC/SART ERP Admin (front office staff)(248) 858-5080 (248) 858-5300E-mail: [email protected] E-mail: [email protected]

Tricia Smith Glori MaciasERP Supervisor/LEPC ERP Admin (Part-time/SARA Title III reporting (248) 858-5371 (office) (248) 452-9878E-mail: [email protected] E-mail: [email protected]

Mike Loper, PEM Bethany KenneyERP Specialist/MT/Training & Exercises/ ERP Admin (Part time/resources &Field Coordinator & Local Planning Support public education)(248) 858-5325 (office) (248) 858-1805(248) 343-6702 (cell) E-mail: [email protected]: [email protected]

Steve Iannucci, PEMERP Specialist/MT & EOC E-Team(248) 858-5323 (office)E-mail: [email protected]

Brandon LewisERP Regional SAP & Grants(248) 858-1598 (office)E-mail: [email protected]

Tracey McGee, PEMERP Coordinator/Planning, Siren System & Clemis(248) 858-1593 (office)E-mail: [email protected]

26.5










BUILDING DEPARTMENT VEHICLE LIST

Date: ________________

Completed By: ________________

Vehicle # Color Year Make Model2 or 4 Wheel Drive

License # Extras Location Assigned To

27

EMERGENCY EQUIPMENT & SUPPLY LIST

Tag # Description Qty Mfr Model # Serial # Notes Location Assign To

Assign By Date

001 Bolt Cutters 1 Alnor 9870 012345 Shelf A-1 Cabinet A

Line one (1), use as an example for your community.

28

28

EQUIPMENT RESOURCE TRACKING SHEET

Person Recording: __________________________________

Date Completed: __________________________________

Page __ of __

L O A N E D R E T U R N E D

Fire

Ext

ingu

ishe

r

Wre

nch

Flas

hlig

htFi

rst A

id K

itB

lank

ets

Stre

tche

rs

DATE TIME TO: DATE TIME

Enter equipment and supplies as they come in and out.

29

FIELD EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Field Emergency Kit”.

FORMS:

Current Oakland County Emergency Response & Damage Assessment Manual Model Ordinances (in manual) Damage Assessment Survey Guideline– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock) Oakland County MI, Damage Assessment Worksheets Special Inspection Forms Inspection slip Timesheets Inspector Daily Log sheets Sign in sheet Incident Report Form Total Damage Survey Sheet Record

CLOTHING/SAFETY EQUIPMENT:

Hard Hat Rubber or Waterproof Boots (required for flood damage areas) Safety Vest Safety Glasses Heavy rubber gloves Jersey gloves Rain parka Ear Plugs Dust mask (safety)

FIELD EMERGENCY KIT CONTENTS30

INDIVIDUAL EQUIPMENT: Identification Badge Clip Board Notebook Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Flash Light Flash Light Batteries Disposable Camera Pocket Knife Cash for Personal Expenses Calculator Stapler and Extra Staples Tape measure Compass First Aid Kit Hand cleaner Paper towel Box of #10 common nails Shovel Pry bar Hammer Caution tape Duct tape Bottled water Tool bag Laminated copy of radio numbers and field responsibilities City/Township maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Member Names & Numbers Halt Dog Attack Spray

OTHER: Vehicle Identification Signs (if required) Temporary Personal Identification Badges & Lanyards Permanent Broad Tip Markers (Red)– Permanent Broad Tip Markers (Orange)– Permanent Broad Tip Markers (Green)– Permanent Broad Tip Markers (Yellow Florescent Hi-Liters)– Permanent Broad Tip Markers (Blue Florescent Hi-Liters)– Permanent Broad Tip Markers (Black)– PDA (when available)– Camcorder– Camcorder Battery Charger– Camcorder VHS Tapes

31

OFFICE EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Office Emergency Kit”.Note:

•These supplies are contained in plastic containers located in the Building Department Storage Room.

•These supplies should be sufficient to allow the Building Department to function without computers for approximately one week. This would include damage assessment, recording inspections, addressing, processing inspection requests, processing applications, and permit and ordinance compliance.

APPLICATIONS

Building Permit Sign Permit Application Fire Alarm Permit Fire Suppression Permit Electrical Permit Mechanical Permit Plumbing Permit Certificate of Occupancy Zoning Ordinance

FORMS

Current Oakland County Emergency Response & Damage Assessment Manual– Model Ordinances (in manual)– Damage Assessment Survey Guideline– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock)– Oakland County MI, Damage Assessment Worksheets– Special Inspection Forms– Inspection slip– Timesheets – Inspector Daily Log sheets– Sign in sheet– Incident Report Form Total Damage Survey Sheet Record Plan Review Record Homeowner Affidavit Blank Voucher Contractor Registration Request for Information (FOIA) Special Inspection Forms

32

OFFICE EMERGENCY KIT CONTENTS

Transmittal Address Request Request for Certificate of Occupancy (Residential New Construction) Complaint Form Blank Rejection Letters for Grade, Ordinance and Building Reviews Compliance request/letters Inspections Slips Time Off Request Absentee Request Inspector Daily Log Sheets Zoning forms

HAND OUTS

Fee Schedules Safety Inspection Request Zoning Regulations Deck & New Construction Attachment

SUPPLIES

Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Carbon Paper Tape – Scotch, Packaging, Duct Dryline White Out Binder Clips/Paper Clips Rubber Bands Stapler & Staples Assorted Business Cards Post-It Notes File Folders Accordion Folders – (3) legal folders for commercial filing, residential filing and application/forms Letterhead (1st and 2nd page) Envelopes Routing Slips Phone Message Pads Solar Calculator Temporary permit log sheets w/numbering system

OFFICE EMERGENCY KIT CONTENTS33

STAMPS

Date Revised Approved As Built Department Stamp Address Stamp

SUPPLY CABINET

Cardboard Signs Danger – Structure declared unsafe… Notice – Stop work on the job…reasons… Condemned – dangerous & unsafe Keep out, uninhabitable

Label Signs Safe for occupancy Habitable – repairs necessary

Green approved inspection stickers Red rejected inspection stickers Ordinance ticket books – assorted Batteries Spare Keys Extension Cord Back-up recorder for inspection line/blank tapes City/Township Maps Plat Maps in Sidwell Order Set of City/Township Maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Members Names & Numbers

34

MANAGEMENT STAFF EMERGENCY KIT CONTENTS

The kit(s) should be inspected once a year and replaced with any supplies that have become outdated or have lost their shelf life. The kit(s) should be kept in durable containers and marked as “Management Staff Emergency Kit”.

FORMS

Current Oakland County Emergency Response & Damage Assessment Manual– Model Ordinances (in manual)– Damage Assessment Survey Guideline– Affected Placards (green cardstock)– Not Habitable, Not Safe To Enter Placards (yellow cardstock)– Not Habitable, Serious Structural Damage Placards (orange cardstock)– Unsafe (serious structural damage) Placards (red cardstock)– Damage Assessment Worksheets– Special Inspection Forms– Inspection slip– Timesheets – Inspector Daily Log sheets– Sign in sheet– Incident Report Forms Total Damage Survey Sheet Record Special Inspection Forms

SAFETY EQUIPMENT:

First Aid Kit Compass Binoculars Clipboards Safety Goggles Dust Masks Insect Repellent Rags Rain Gear Rain Poncho Gloves Safety Vest Hand Cleaner

35

MANAGEMENT STAFF EMERGENCY KIT CONTENTS

SUPPLIES

Black/Blue Ink Pens #2 Pencils Pencil sharpener Black Magic Markers (permanent ink) Carbon Paper Tape – Scotch, Packaging, Duct Dryline White Out Binder Clips/Paper Clips Rubber Bands Stapler & Staples Assorted Business Cards Post-It Notes File Folders Accordion Folders – (3) legal folders for commercial filing, residential filing and application/forms Letterhead (1st and 2nd page) Envelopes Routing Slips Phone Message Pads Solar Calculator Temporary permit log sheets w/numbering system Not Approved Stickers Approved Stickers Business Cards Flash Light Flash Light Batteries Pads of Paper Employee contact list; cell phone and pager numbers Placards

a) Condemned b) Keep Out Uninhabitable c) Stop Work d) Danger Unsafe Structure e) Unsafe f) Limited Entry g) Habitable

Laptop Computer and Extra Battery Set of Maps Printer Set of Necessary Data and Electrical Cables Set of City/Township Maps Plat Maps in Sidwell Order Personnel Names & Contact Numbers Team Members Names & Numbers

36

IDENTIFICATION CARD

Oakland County Assessment Program

Certified InspectorIdentification Card

Photograph

Inspector has been temporarilyappointed by your local officials todetermine the extent of buildingdamage caused by a declared

disaster

Each Community should come up with ID tag to provide Inspectors assisting from outside your Community.

37

PUBLIC BUILDINGS

CITY OFFICES AND OTHER CITY OWNED BUILDINGS

FIRE STATIONS

POLICE STATION

PUBLIC WORKS GARAGE

WATER TREATMENT PLANTS

Water Treatment

PUMPING STATIONS

SCHOOLS

38

PUBLIC BUILDINGS

39

PUBLIC BUILDINGS MAP

(MAP SHOWING THE LOCATION OF PUBLIC BUILDINGS)

40

DAMAGE ASSESSMENT SURVEYDO NOT REMOVE THIS PLACARD UNTIL

AUTHORIZED BY GOVERNING AUTHORITY

UNSAFEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter due to serious structural damage.

Entering this structure may result in death or injury.

ADDRESS_________________________ DATE____________ TIME___________Jurisdiction_________________________ Team______________

Type Inspection: Exterior Interior

Contact the Inspection Department and/or Jurisdiction Authorities for a copy of the damage report for insurance purposes. All damage repairs must comply with local building codes and regulations.

RED

41

41



NOT HABITABLEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter due to serious structural damage.

ADDRESS________________________ DATE____________ TIME_____________Jurisdiction________________________ Team No.____________


Contact the Inspection Department and/or Jurisdiction Authorities for a copy of the damage report for insurance purposes. All damage repairs must comply with local building codes and regulations

ORANGE

4242

42



NOT HABITABLEENTER AT YOUR OWN RISK! DO NOT OCCUPY!

WARNING: This structure has been inspected under emergency conditions and may not be safe to enter.

ADDRESS______________________ Date_______________ TIME_____________Jurisdiction______________________ Team No._____________


YELLOW

4343



AFFECTEDSAFE FOR OCCUPANCY

REPAIRS ARE REQUIRED

WARNING: This structure has been inspected under emergency conditions and minimal damage has been found. Report any damage or unsafe conditions to the local authority.

ADDRESS_______________________ DATE_____________TIME_____________Jurisdiction_______________________ Team No.______________



GREEN

44

44

Incident Report Form – Critical Information(Submit this page FOR EVERY INCIDENT being reported)

Incident Report – Hardcopy (Notes: * = required field; see page 46 for field selections)

CRITICAL INFORMATION

*Incident Type: *Incident Status:(Line 1) (Line 2)

*Location Name *Incident Prognosis(Line 3) (Line 4)

*Date & Time: *Lead Agency:(Line 5) (Line 6)

Related Event: Severity:(Line 7) (Line 8)

Contact Info (Name/Title/Phone/E-Mail of person submitting report):(Line 9)

SITUATION SUMMARY

(Line 10)

45

Incident Report Form – Field Selections for Critical Information Page(DO NOT SUBMIT THIS PAGE)

Incident Report – Hardcopy*Incident Type (select only one):Not Yet Designated Evacuation Land Slide Severe Weather – Wind Terrorist Threat – BiologicalAirplane Crash Explosion Levee Damage/Break Shooting Terrorist Threat – BombingArrest Fire Missing Person Sinkhole Terrorist Threat – ChemicalAssassination Fire – Storm Mud Slide Suspect IED/BVIED Terrorist Threat – CyberAssassination Attempt Fire – Structure Natural Disaster Technological Disaster Terrorist Threat – OtherAutomobile Accident Fire – Wild land Nuclear Facility Accident/Incident Terrorist Incident – Biological Terrorist Threat - RadiologicalAvalanche Flood Police Incident Terrorist Incident – Bombing Terrorist Threat – Shooting/HostageBoating/Shipping Accident Flood – Flash Prison/Jail Riot Terrorist Incident – Chemical Traffic StopBridge Damage/Collapse Freeway Damage/Closure Protest March/Rally Terrorist Incident – Cyber Train Wreck/AccidentBuilding Collapse Harassment Road Damage/Closure Terrorist Incident – Other Transborder Haz Mat SpillCivil Disturbance Hazardous Material Incident – Biological Severe Weather – Blizzard/Snow Storm Terrorist Incident – Radiological Tunnel AccidentComputer System Damage/Failure Hazardous Material Incident – Chemical Severe Weather – Drought Terrorist Incident – Shooting/Hostage Unattended Package/VehicleCounterfeiting Hazardous Material Incident – Oil/Petroleum Severe Weather – Freeze Terrorist Indicator – Acquiring Supplies Utilities Incident – CommunicationsDam Failure/Damage Hazardous Material Incident – Radiological Severe Weather – Hail Storm Terrorist Indicator – Deploying Assets Utilities Incident – Electrical SystemDowned Power Line Hazardous Material Incident – Unknown Severe Weather – Hurricane Terrorist Indicator – Dry Run/Trial Run Utilities Incident – Natural Gas LineDrug Seizure IED/VBIED Severe Weather – Lightning Terrorist Indicator – Elicitation Utilities Incident – OtherEarthquake Illegal Merchandise Seizure Severe Weather – Other Terrorist Indicator – Surveillance Utilities Incident – Sewer SystemsEnemy Attack Insect Infestation Severe Weather – Storm Terrorist Indicator – Suspicious Persons Utilities Incident – Water SystemEpidemic Labor Action – Vital Public Service Severe Weather – Tornado Terrorist Indicator – Tests of Security

*Incident Status (select only one): *Location Name: *Incident Prognosis (select only one):Black – Major Assistance Required List jurisdiction by name Red – WorseningRed – Assistance Required (Include date in this field Yellow – ImprovingYellow – Under Control when entering into E Team) Green – StableGreen – Resolved Gray – UnknownGray – UnknownBlue – Closed

*Date & Time: *Lead Agency: Related Event:List date & time of incident List agency or community List name of related event (if any) that caused this incident

Severity (select only one): Contact Info:Red – Worsening List name/title/phone#/e-mail address of person submitting reportYellow – ImprovingGreen – StableGray – Unknown

Situation Summary:Provide synopsis of current situation – including chronology of events, damage / impacts incurred, response actions taken, number of persons affected, resources used, etc.

46

Incident Report Form – Page 2(As appropriate, submit this page as information becomes available)

Incident Report – Hardcopy (Note: see page 51 for field selections)PERSONNEL AND INFRASTRUCTURE

# of Fatalities: Building Damage:(Line 11) (Line 12)

# of Injuries: Utilities Damage:(Line 13) (Line 14)

# of Evacuations: Road Damage:(Line 15) (Line 16)

OTHER

Action Plan: Weather Information(Line 17) (Line 18)

Supporting Agencies:(Line 19)

Supporting Agencies Contact Information:(Line 20)

ICP Established (Yes/No)?(Line 21)

Note: When submitting this via E Team, the fields on the Additional Info Tab are not visible until after the Incident Report has been submitted. The fields can be filled out when the report is updated.

47


Incident Report – Hardcopy (Note: see page 51 for field selections)WHAT ADDITIONAL INFORMATION CAN YOU PROVIDE?

Law Enforcement

# People Involved: (Line 22)Group Affiliation: (Line 23)Activity Engaged In: (Line 24)How Equipped/Armed: (Line 25)Details: (Line 26)

Medical Health

# Field Sites: (Line 27)Public Water System Affected: (Line 28)Food Contamination: (Line 29)Sewage/Solid Waste Problems: (Line 30)Quarantine Area: (Line 31)Animal Control Problem: (Line 32)Infectious Disease: (Line 33)Mental Health Issues: (Line 34)Haz Mat Issues: (Line 35)Evacuation Issues: (Line 36)Shelter Issues: (Line 37)

Mass Care and Shelter (for each line indicate number and provide comments)

Shelters Open: (Line 38)Persons Displaced: (Line 39)Persons in Shelters: (Line 40)Persons Not Sheltered: (Line 41)Feeding Sites: (Line 42)Mobile Feed Sites: (Line 43)Persons Fed (past 24 hrs): (Line 44)Persons Projected Fed (next 24 hrs): (Line 45)

48


Incident Report – Hardcopy (Note: see page 51 for field selections)

Fire and Rescue

# of Fires: (Line 46)# of Acres Burned: (Line 47)

Destroyed Threatened Comments# of Homes: (L-R, Lines 48, 49, 50)# of Outbuildings: (L-R, Lines 51, 52, 53)# of Commercial: (L-R, Lines 54, 55, 56)

Hazardous Materials

Type of Threat: (Line 57)Properties of Threat: (Line 58)Form of Material: (Line 59)Specific Agent(s): (Line 60)Immediate Hazard to People: (Line 61)Evacuation Recommended: (Line 62)Decontamination Required: (Line 63)How Propagating: (Line 64)Direction/Speed Moving: (Line 65)Casualties

Civilians RespondersFatalities: (L-R, Lines 66, 67)Injuries: (L-R, Lines 68, 69)Missing: (L-R, Lines 70, 71)Totals: (L-R, Lines 72-73)Comments: (Line 74)

49


Incident Report – Hardcopy (Note: see page 51 for field selections)LOCATION

Site Name: Site Type:(Line 75) (Line 76)

Street Address: City/State/Zip:(Line 77) (Line 78)

Intersection – Street 1: Intersection – Street 2:(Line 79) (Line 80)

County: Geographic Area:(Line 81) (Line 82)

Additional Location Information:(Line 83)

Latitude: Longitude:(Line 84) (Line 85)

Supporting Documents Attached:(Line 86)

GEO LOCATION AND MAPPING

ATTACHMENTS

50

Incident Report Form – Field Selections for Pages 47-50(DO NOT SUBMIT THIS PAGE)

Incident Report – HardcopyBuilding Damage (select only one): Utilities Damage (select only one):Heavy HeavyModerate ModerateLight LightNone None

Road Damage (select only one): Action Plan:Heavy Identify applicable pre-defined plan of action being followed (i.e., local EOP/EAG, MEMP)ModerateLightNone

Support Agencies: ICP Established:List agency or community Indicate Yes of No if Incident Command Post has been established

Site Name: Site Type (select only one):Indicate name of site where incident first occurred Airport Police Station

Corporate Campus PortEntertainment Venue R&D FacilityExecutive Home RailheadFactory SchoolFire Station Shopping CenterHeadquarters WarehouseOffice Building

Geographic Area: Additional Location Information:List MSP District in which incident occurred Provide any other site information that could be useful to responding agencies

Supporting Documents Attached:Indicate what documents, if any, are attached to this incident report (i.e., damage map, contact list, photographs, local emergency declaration)

Jurisdiction Situation Report Form – Page 1(Fields may be subject to change)

51

Jurisdiction Situation Report – Hardcopy (Notes: * = required field; see page 55 for field selections)

*Jurisdiction: *Overall Status:(Line 1) (Line 2)

City: County:(Line 3) (Line 4)

Geographic Area: State:(Line 5) (Line 6)

Related Event/Incident/Activity:(Line 7)

(Line 8)

Current Objectives: (Line 9)

Projected Objectives: (Line 10)

Concerns/Problems: (Line 11)

SITUATION SUMMARY

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Jurisdiction Situation Report Form – Page 2(Fields may be subject to change)

Jurisdiction Situation Report – Hardcopy (Notes: see page 55 for field selections)WHAT EMERGENCY DECLARATIONS HAVE BEEN MADE?

Local (Municipal) Intermediate (County) Gubernatorial PresidentialDate Requested: (L-R, Lines 12-15)Date Granted: (L-R, Lines 16-19)

WHAT INFORMATION CAN YOU PROVIDE REGARDING NUMBER OF CASUALTIES?Estimated Confirmed Comments

Fatalities: (L-R, Lines 20-22)Injuries: (L-R, Lines 23-25)

Destroyed Major Minor Estimated CostResidences: (L-R, Lines 26-29)Business: (L-R, Lines 30-33)Government: (L-R, Lines 34-37)

Total Estimated Cost: (Line 38)Est. % Insured – Residences: (Line 39)Est. % Insured – Business: (Line 40)Est. % Insured – Government: (Line 41)

WHAT DAMAGE INFORMATION CAN YOU PROVIDE?

PUBLIC ASSISTANCE (PA) DAMAGES (Note: Categories A & B – exclude normal operating costs)

Number of Sites Estimated LossCAT A: Debris Removal and Disposal (L-R, Lines 42, 43)CAT B: Emergency Protective Measures (L-R, Lines 44, 45)CAT C: Road and Bridge Systems (non-federal) (L-R, Lines 46, 47)CAT D: Water Control Facilities (levees, dams & channels) (L-R, Lines 48, 49)CAT E: Public Buildings and Equipment (L-R, Lines 50, 51)CAT F: Public Utilities (water and power, etc.) (L-R, Lines 52, 53)CAT G: Park/Recreational/Other: (L-R, Lines 54, 55)

TOTALS (L-R, Lines 56, 57)

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Jurisdiction Situation Report Form – Page 3

Jurisdiction Situation Report – Hardcopy (Notes: see page 55 for field selections)WHAT EVACUATION INFORMATION CAN YOU PROVIDE

45 Number of People Evacuated: (Line 58)Number of People in shelters: (Line 59)Comments: (Line 60)

Comments: (Line 61)

WHAT ADDITIONAL INFORMATION CAN YOU PROVIDE

ATTACHMENTS

Supporting Files/Documents Attached:

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Jurisdiction Situation Report Form – Field Selections(DO NOT SUBMIT THIS PAGE)

Jurisdiction Situation Report – Hardcopy *Jurisdiction: *Overall Status (select only one): Geographic Area:List jurisdiction by name Black – Major Assistance Required List MSP District in which incident occurred

Red – Assistance RequiredYellow – Under ControlGreen – Normal Conditions

Gray – UnknownBlue – Closed

Related Event/Activity: What Emergency Declarations Have Been Made?List name of related event (if any) that caused this incident Local (Municipal) – date/time that declaration was made by local municipality

Intermediate (County) – date/time that declaration was made by countyGubernatorial – date/time that state declaration was requested and/or grantedPresidential – date/time that federal declaration was requested and/or granted

What Damage Information Can You Provide (estimated cost of damaged residences, businesses, government facilities):List the estimated costs for repairing/replacing the residences, businesses and government facilities damaged or destroyed in this incident

Public Assistance (PA) Damages: Indicate the number of sites damaged and estimated loss figures ($) for each category of public facilities

Category A: Debris Removal and Disposal – include figures for clearing debris from public roads/streets, other public property, and private property (when cleared by government forces to protect public health and safety).Category B: Emergency Protective Measures – include figures for performing emergency temporary repairs to remove or reduce immediate threats to public health, safety or property, emergency flood protection activities, security/traffic control measures, search and rescue operations, shelter/feeding, etc.Category C: Road and Bridge Systems (non-Federal) – include figures for repairing damage to non-federal highways, roads, streets, bridges, and normal right-of-way elements such as culvers, curbs, gutters, public sidewalks, shoulders, embankments, drainage ditches, signage, lighting, and traffic signals. (NOTE: THE E TEAM DEFAULT FORMAT ONLY ALLOWS ENTRY OF NON-FEDERAL FIGURES; HOWEVER, FEDERAL AID FIGURES SHOULD ALSO BE INCLUDED IN THE REPORT, AS APPROPRIATE. THE FEDERAL AID FIGURES CAN BE LISTED IN THE “WHAT ADDITIONAL INFORMATION CAN YOU PROVIDE” SECTION, IN THIS MANNER: PUBLIC ASSISTANCE DAMAGES, CATEGORY C – FEDERAL AID ROAD AND BRIDGE SYSTEMS; NUMBER OF SITES = 20; ESTIMATED LOSS = $8,495,000.) Category D: Water Control facilities – include figures for repairing damage to levees, dams, publicly-owned drainage channels and irrigation works, etc.Category E: Public Building and Equipment – include figures for repairing or replacing damaged public buildings and equipment, including building contents, vehicles, public mass transportation systems (i.e., bus, light rail, ferry), publicly-owned railroads and railroad facilities, publicly-owned ports and port facilities, and publicly-owned airports and airport facilities.Category F: Public Utilities – include figures for repairing damage to publicly-owned utility systems such as storm sewers, sanitary sewers, sewage treatment plants, public water facilities, water treatment plants, light/power facilities, etc.Category G: Park/Recreational/Other – include figures for repairing damage to public parks, publicly-owned recreational facilities, and other publicly-owned facilities not covered by any other categories (such as cemeteries and improved/maintained beaches).

What Additional Information Can You Provide: Attachments:Describe other incident related impacts, including but not limited to: Indicate what documents, if any, are attached to this situation report

(e.g., damage map, photography, declarations/declaration requests) Unresolved and/or emerging public health/safety threats; Impacts on essential public services and facilities; Major roads/bridge closures; Impacts on specific community groups (e.g., the elderly, young children, non-English speaking, the homeless); Cities, townships and villages affected; Socio-economic impacts and other pertinent impacts (e.g., environmental, historical, political, psychological)

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Damage Survey Form for Businesses and Institutions

The (jurisdiction name) emergency management office needs accurate and timely information about this incident in order to determine its overall impact, and to facilitate appropriate response and recovery efforts. The information you provide will help aid in determining the nature, scope, magnitude, extent of loss, and anticipated duration of the incident. DIRECTIONS: Please fill out this form completely and submit it by (due date) to the (jurisdiction name) Emergency Management Office using the contact information provided at the end of the form. If you have immediate needs at your facility related to health and safety, please dial 911. Do NOT use this form to mobilize life safety assistance. Also, this is NOT an application for state or federal disaster assistance; rather, it is an information gathering tool that will aid local, state and federal officials in making a determination whether or not such assistance may be required or warranted.

INCIDENT TYPE: _____ DATE OF INCIDENT: _____ FACILITY LATITUDE/LONGITUDE: _____ NOTE: ATTACH PHOTOS/VIDEO OF THE DAMAGE, IF POSSIBLE.

FACILITY INFORMATION:Facility Name Facility Contact Person

Address City Zip Code

E-Mail Phone Cell Phone

1. Check the type(s) of function(s) that best describe(s) your facility:Private Business

Manufacturing Warehousing/Distributing Transportation (any mode) Hospitality Entertainment/Recreation Cultural/Tourism Educational Retail Medical/Health Care Office/Financial

Agriculture/Agribusiness Science/Technology Service/Trade Building/Construction Utility School (K-12) College/University/Trade School Media Association Other (specify) _________

Governmental or Private Non-Profit School (K-12) College/University/Trade School Library/Museum/Arts Office Medical/Health Care Cultural/Tourism Police/Fire/EMS Facility Transportation (any mode) Water Control Facility Park/Recreational Community Center Religious Legal/Court Military Shelter (any type) Correctional Facility Science/Technology Zoo/Animal Control Service/Trade Other (specify) _________

SERVICES PROVIDED BY FACILITY:2. Check the service(s) that your facility provides that contribute(s) to the health, safety, or general well being of the community:

Shelter/Evacuation Assistance Food Service Education Human Services Warning/Communications Health/Medical Transportation Legal Services Public Safety Damage Assessment Elderly Services Child Care/Entertainment Donations/Volunteers Planning/Regulatory Cleaning/Restoration Utility Services Continuity of Government Public Works/Engineering Financial Other (specify) _________

3. Do you provide services to any “special needs” populations (those that may require additional assistance in a disaster)? Yes No 3a. If yes, check all that apply:

Elderly Disabled Homebound Persons with Medical Needs Non-English Speaking Tourists Prisoners Migrant Workers Homeless Animals Children Supervised/Custodial Care Other (specify) _________

3b. If you are unable to provide services, how many individuals will be affected? _________

FACILITY DAMAGE: 4. Did your facility receive damage in the event? Yes No

Usage Note: This tool should be used by businesses and other community institutions (i.e., schools, churches, nursing homes, etc.) to independently assess their own damages and impacts. The completed form should be returned to the local EOC or other designated location for information compilation, analysis and reporting by the requested due date.

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Damage Survey Form for Businesses and Institutions (cont.) 4a. If yes, indicate the degree of damage:

“0” Affected (mostly cosmetic) “1” Minor Damage (needs repair but safe to use) “2” Major Damage (not safe to use until repaired “3” Destroyed (total loss)

5. Type of damage (check all that apply) Building Contents Critical Systems/Infrastructure Other (specify) _______

5a. If critical systems/infrastructure were affected, indicate those that are currently inoperable (check all that apply): Electric Water Sanitary Sewer Communications Data/Computer Natural Gas Roads/Bridges Storm Drainage Other (specify) _______

6. Injuries/casualties at facility (indicate number for each category, as applicable; DO NOT double count):Injured _______ Of the injured, number that required hospital treatment _______ Still Missing _______ Deaths _______

7. Other impacts to facility (indicate number for each category, as applicable):Staff evacuated from facility _______ Staff sheltered at facility _______ Other impacts (specify) _______

8. Is the facility listed on state/national register of historic places? Yes No

9. Were there any cultural, historical or archeological artifacts on your property that were damaged? Yes No 9a. If yes, check all that apply:

Furniture/Other Property Structures Documents/Records Artwork Vehicles Clothing/Garments Religious/Tribal Artifacts Other (specify) _______

ASSISTANCE REQUIRED 10. Do you require assistance from the local government as a result of the incident? Yes No 10a. If yes, indicate the types(s) of assistance that might be required (check all that apply):

Missing Person Assistance Traffic Control/Barricading Security Flood Fighting Animal Care/Control Transportation Fire Investigation Debris Clearance/Removal Shelter/Food/Water/Clothing Emergency Power Financial Assistance Medical Services Engineering Advice/Assistance Damage Assessment Artifacts PreservationHazardous Material Removal Emergency Information Volunteers Temporary Facilities Technical Advice Materials (tarps, plywood, sheeting) Language Translation Continuity of Government Other (specify) _______

OPERATIONAL STATUS: 11. How “operational” is your facility at this time? Full (no service reduction) Partial (some service reduction) Closed (due to incident) 11a. If closed, who else in the community/area will be significantly affected? (Check all that apply)

Other Businesses (specify) _______ Government Agencies (specify) _______ Community Groups (specify) _______ Children Tourists Surrounding Communities Other (specify) _______

12. Have you relocated to another facility? Yes No 12a. If yes, where? _______

13. Number of persons employed at your facility (prior to the incident) _______ 13a. Number of persons employed at your facility (after the incident) _______

14. What is your insurance status relative to the damage/impacts caused by this incident? (Indicate which insurances your facility carried) Property/Casualty (full coverage) Property/Casualty (partial coverage) Business Interruption Flood (if applicable) Other (specify) None (uninsured – no coverage)

15. As a result of this incident, have any upcoming scheduled events at your facility been cancelled, postponed, altered or relocated? Yes No 15a. If yes, provide specific details: _______ 16. What is the estimated revenue loss for your facility due to this incident? _______

SUBMIT TO: Name/Title _______ Phone/Cell _______ E-Mail _______ Facsimile _______ Mailing Address _______

Oakland County, Michigan Damage Survey Worksheet(separate worksheets for public and private damage, no cost estimates required for private damage)

Address or General LocationDegree of Damage

Typeof

Structure

Flood Level in FeetB = basementF = first floor

Description of Damage(include cost estimate for public facility damage; include insurance coverage estimate for private

damage, if applicable.)Latitude/Longitude

0 1 2 3 B F

TOTALS:

Type of Disaster: County/City: Team Conducting Survey:Survey Date/Street Name or Location: Damage Type (Public or Private):

Degree of Damage: Type of Structure:3 Destroyed (100% - not habitable or useable) Private Damage(Flooding: 2+ feet of water on first floor for more than 1 day, for mobile homes, water above the floor level) S Single Family Home (primary residence)2 Major Damage (50% or more damage; not habitable/useable; requires extensive repairs) M Mobile/Manufactured Home (primary residence)(Flooding: no basement – 2+ feet of water on first floor; basement – has caused structural damage) A Apartment/Rental Unit (rental residence)1 Minor Damage (<50% damage; not habitable/useable, but can be made so in short time; minor repairs only) V Vacation Home/Cottage (secondary residence)(Flooding: no basement – less than 2 feet of water on first floor; basement – less than 8 feet of water in basement) B Business (includes churches)0 Affected (Habitable/useable; requires mostly cosmetic repairs)(Flooding: no basement – minor access problems; basement – less than 1 foot of water in basement) Public Damage

P (For public structures, also indicate the type of structure by name)

IMPORTANT NOTE: After the survey is completed, this worksheet should be RETAINED locally for reference and follow up by federal and state officials. Also, be sure to use SEPARATE WORKSHEETS for public and private damage, to eliminate any possibility of confusion.

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ATTACHMENT A

Revised 03/19/2009 INTERLOCAL AGREEMENT

Effective: January 1, 2009

BETWEEN

PARTICIPATING POLITICAL SUBDIVISIONS AS SIGNATORIES TO THIS INTERLOCAL AGREEMENT

CREATING THE

OAKLAND COUNTY BUILDING OFFICIALS ASSOCIATION DAMAGE ASSESSMENT MUTUAL AID AGREEMENT

THIS INTERLOCAL AGREEMENT (the “Agreement”) is entered into by and between [insert city names], referred to in this Agreement individually as a “Party” and collectively as “Parties”. RECITALS:

WHEREAS, Damage Assessment Services can be improved by cooperation between political subdivisions during times of public emergency or disaster (“Incidents”);

WHEREAS, the Michigan Constitution of 1963, Article 7, § 28, and the Urban Cooperation Act of 1967, Act No. 7 of the Public Acts of 1967, Ex. Sess., being MCL 124.501 et seq. (the “Act”), permit a political subdivision to exercise jointly with any other political subdivision any power, privilege or authority which such political subdivisions share in common and which each might exercise separately;

WHEREAS, the Parties desire to enter into an interlocal agreement, pursuant to the Act, to further improve Damage Assessment Services;

WHEREAS, each Party has the authority to execute this Agreement pursuant to resolution of its governing body; and

WHEREAS, each Party desires to commit personnel and equipment to another Party upon the request of another Party;

WHEREAS, the Michigan Constitution and the people of the State of Michigan have long recognized the value of cooperation by and among the state and its political subdivisions;

NOW, THERFORE, in consideration of the mutual covenants, undertakings, understandings and agreements set forth in this Agreement, it is hereby agreed as follows:

ARTICLE IDEFINITIONS AND EXHIBITS

Section 1.01. Definitions. The following words and expressions, as used in this Agreement, whenever

initially capitalized, whether used in the singular or plural, possessive or non-possessive, either within or without quotation marks, shall be defined and interpreted as follows:

a) “Agreement” means this Agreement creating the Oakland County Building Officials Association Agreement;

b) “Association Board” means the Board of the Oakland County Building Officials Association

c) “Bylaws” means such rules and procedures for the operation of the Association as established by the Association Board and as may from time to time be amended.

d) “Days” means calendar days.

e) “Building Official” means the person responsible for building code enforcement or a director of the building department.

f) “Building Department” means the operating department of a Party providing Damage Assessment Services.

g) “Building Inspector” means personnel qualified and trained in providing Damage Assessment Services.

h) “Damage Assessment Services” means the systematic process of using qualified personnel to evaluate the nature and extent of damage to buildings and structures resulting from a disaster or emergency.

i) “Effective Date” means the date on which the Agreement is first filed with the Secretary of State, the Oakland County Clerk, and each county where parties are located.

j) “Incident” means a public emergency, conflagration, serious threat to public safety or disaster.

k) “Oakland County Office of Emergency Response and Preparedness” means the Oakland County office(s), official(s) or administrator(s) responsible for the activation and implementation of the Emergency Operations Plan for Oakland County and/or the coordination of responses to emergencies arising in the county.

l) “Party” means a political subdivision. For purposes of Article II, the term “Party” means a political subdivision including, but not limited to, elected and appointed officials, board members, building department and public safety personnel, volunteers, employees, agents, sub-contractors and other related staff, which has entered into this Agreement.

m) “State” means the State of Michigan.

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ARTICLE IIRESERVATION OF RIGHTS, INSURANCE AND

LIABILITY ASSURANCES

Section 2.01. No Waiver of Governmental Immunity. All of the privileges and immunities from liability, and exemptions from laws, ordinances and rules, and all pensions, relief, disability, worker’s compensation and other benefits which apply to the activity of Parties and the officers, agency, or employees of any public agency when performing their respective functions within the territorial limits for their respective agencies shall apply to the same degree and extent to the performance of such functions and duties of such Parties, officers, agents or employees extraterritorially under the provision of this Agreement. No provision of this Agreement is intended, nor shall any provision of this Agreement be construed, as a waiver by any Party of any governmental immunity as provided by Section 9 of the Act or otherwise under law.

Section 2.02. Independent Contractor. The Parties agree that at all times and for all purposes under the terms of this Agreement each Party’s relationship to any other Party shall be that of an independent contractor. No liability, right or benefit arising out of any employer/employee relationship, either express or implied, shall arise or accrue to any Party as a result of this Agreement. Personnel dispatched to aid a Party are entitled to receive benefits and/or compensation to which they are otherwise entitled under the Michigan Workers’ Disability Compensation Act of 1969, any pension law, or any act of Congress.

Section 2.03. Liability. Each Party will be solely responsible for the acts of its own employees, agents, and subcontractors, the costs associated with those acts and the defense of those acts. The Parties shall not be responsible for any liability or costs associated with those acts and the defense of those acts for Parties outside of their political jurisdictions. It is agreed that none of the Parties shall be liable for failure to respond for any reason to any request for Damage Assessment Services or for leaving the scene of an Incident after responding to a request for service.

Section 2.04. Insurance. Each Party shall be responsible for insuring its activities as they relate to this Agreement.

ARTICLE IIIDURATION, WITHDRAWAL, AND TERMINATION OF

INTERLOCAL AGREEMENT

Section 3.01. Duration. The existence of the Agreement commences on the Effective Date and continues until terminated in accordance with Section 3.03.

Section 3.02. Withdrawal by a Party. Any Party may withdraw, at any time, from this Agreement for any reason, or for no reason at all, upon thirty (30) days written notice to the Association. The withdrawal of any Party shall not terminate or have any effect upon the provisions of this Agreement so long as at least two (2) Parties are committed to this Agreement. Parties withdrawing from the Association and subsequently requesting a mutual aid resource from an Association member may be subject to reasonable fees for that resource according to the fee schedule established, and periodically reviewed and updated, by the Association Board.

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Section 3.03. Termination. This Agreement shall continue until terminated by the first to occur of the following; (a) The Agreement consists of less than two (2) Parties; or

(b) A unanimous vote of termination by the total membership of the Association Board

ARTICLE IVDAMAGE ASSESSMENT SERVICES

Section 4.01. Requests for Damage Assessment Services. The Building Official, or other official

designated by a party, or a designated representative from the Oakland County Office of Emergency Response and Preparedness, shall have the right to initiate requests for Damage Assessment Services at such times as deemed to be in the best interests of the Party to do so. Nothing within this agreement shall prohibit a Party from activating existing mutual aid agreements.

Section 4.02. Response to Request for Services. Upon a Building Official’s receipt of a request from another Party for Damage Assessment Services, the Building Official or his/her designee, may commit the requested personnel to the requesting Party. A Party shall provide Damage Assessment Services to any other Party upon request provided that the assisting Party shall have the right to maintain the operational capability of their own jurisdiction. An authorized representative of the Party which has withheld or refused to provide requested assistance under this Agreement shall immediately notify the requesting Party, and shall submit an explanation for the refusal to the Association Board upon request from the Association Board. A Party responding to a request for Damage Assessment Services shall not be required to maintain personnel within the boundaries of the requesting Party for a period longer than is necessary or until such time the assisting Party needs its resources to maintain the operational capacity of its own jurisdiction. Additional response guidelines may be established by the Association Board or by the Bylaws.

Section 4.03. Dispute Resolution and Recourse Regarding Mutual Aid Requests. In the interest of fostering a fair and sustainable mutual aid arrangement between the Parties, the following methods of dispute resolution shall be available to the Parties: (a) If a Party believes its resources have been requested by another Party on multiple occasions in abuse of the intent of this Agreement, or if a Party believes the refusal of another party to respond to a request for assistance was unreasonable, it may file a complaint with the Association Board for resolution under subsection (b), below.

(b) Without waiving the rights, powers, privileges and authority of individual jurisdictions to address issues at the direction and discretion of their governing body, upon receipt of a complaint under (a) above, the Association Board, shall appoint a panel of three (3) Association Board members to investigate the complaint and recommend a resolution, and the Association Board shall thereafter determine the resolution of the complaint. For purposes of considering such complaints, the Association representatives of the complaining Party and the Party that is the subject of the complaint, shall not participate in and shall abstain from any vote concerning the complaint, but shall be given an opportunity to submit statements and information to the Association Board for its consideration. The determination of the Association Board shall not be at the same meeting at which the panel’s recommendation concerning the complaint is first discussed. An unreasonable refusal of service or an abuse of the intent of this Agreement may constitute grounds for suspension or removal from participation in this Agreement, as determined by the Association Board. Such suspension or removal of a Party from participation shall be the sole and exclusive remedy for an unreasonable refusal of service or an

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abuse of the intent of this Agreement, and the Subject Party shall not incur any liability for damages or costs for such unreasonable refusal of service or abuse of intent.

Section 4.04. Obligations to Non-Parties. This Agreement shall not release any party from any agreements such Party may have with any individual or legal entity relating to Damage Assessment Services who is not a Party to this Agreement. This Agreement shall not preclude, supersede or negate the activation or the fulfillment of the terms of any local, regional or state mutual aid or reciprocal aid compacts or agreements.

ARTICLE VADMISSION AND REMOVAL OF PARTIES

Section 5.01. Admission. A political subdivision may become a Party upon signing this Agreement

and approval of two-thirds of the total Association Board.

Section 5.02. Removal. A Party may be removed from participation in this Agreement upon a vote of two-thirds of the Association Board.

Section 5.03. Active Members. The Board shall maintain a current list of Parties, to include any new Party as approved by the Board.

ARTICLE VIFINANCES

Section 6.01. Dues, Fees and Assessments. The Association Board shall determine any dues, fees and

assessments to each Party, the amount of which and payment procedure shall be set forth in the Bylaws. Approval of an assessment shall require an affirmative vote of two-thirds of the total membership as of the date of the vote, and such an approval shall not be effective until sixty (60) days after the date of Board approval, unless a longer period of time is designated in the motion.

ARTICLE VIIMISCELLANEOUS

Section 7.01. Entire Agreement. This Agreement sets forth the entire agreement between the Parties.

The language of this Agreement shall be construed as a whole according to its fair meaning and not construed strictly for or against any Party. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement.

Section 7.02. Severability of Provisions. If a Court of competent jurisdiction finds any provision of this Agreement invalid or unenforceable, then that provision shall be deemed severed from this Agreement. The remainder of this Agreement shall remain in full force.

Section 7.03. Governing Law/Consent to Jurisdiction and Venue. This Agreement is made and entered into in the State of Michigan and shall in all respects be interpreted, enforced and governed under the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret or decide any claim arising under this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan or the United States District Court for the Eastern District of Michigan, Southern Division as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above.

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Section 7.04. Captions. The captions, headings, and titles in this Agreement are intended for the convenience of the reader and not intended to have any substantive meaning and are not to be interpreted as part of this Agreement.

Section 7.05. Terminology. All terms and words used in this Agreement, regardless of the numbers or gender in which they are used, are deemed to include any other number and any other gender as the context may require.

Section 7.06. Recitals. The Recitals shall be considered an integral part of this Agreement.

Section 7.07. Amendment. The Agreement may be amended or an alternative form of the Agreement adopted only upon written agreement and approval of the governing bodies of all Parties, except an amendment to remove a Party shall not require agreement or approval of the governing body of the Party being removed. Amendments to this Agreement shall be filed with the Secretary of State, the Oakland County Clerk and any other governmental agency, office and official required by law.

Section 7.08. Compliance with Law. The Association shall comply with all federal and State laws, rules, regulations, and orders applicable to this Agreement.

Section 7.09. No Third Party Beneficiaries. Except as expressly provided herein, this Agreement does not create, by implication or otherwise, any direct or indirect obligation, duty, promise, benefit, right of indemnification (i.e., contractual, legal, equitable, or by implication) right of subrogation as to any Party’s rights in this Agreement, or any other right kind in favor of any individual or legal entity.

Section 7.10. Counterpart Signatures. This Agreement may be signed in counterpart. The counterparts taken together shall constitute one (1) Agreement.

Section 7.11. Permits and Licenses. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations for its employees/and/or agents necessary to perform all its obligations under this Agreement. Upon request, a Party shall furnish copies of any permit, license, certificate or governmental authorization to the requesting party.

Section 7.12. No Implied Waiver. Absent a written waiver, no fact, failure, or delay by a party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement.

Section 7.13. Notices. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid to the person appointed to the governing board by the governing body of the participating agency.

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IN WITNESS WHEREOF, this Agreement is executed by the Parties on the date hereafter set forth. WITNESSES:

________________________________ By: _________________________ [insert name] [insert name]

Its: Mayor DATE: _______________________ ________________________________ By: _________________________ [insert name] [insert name] Its: City Clerk DATE: _______________________

Approved:

________________________________[insert name], City Manager(Approved as to substance)

________________________________[insert name], City Attorney(Approved as to form)

________________________________[insert name], Building Official(Approved as to substance)

Page ___ of ___

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