VGLA/VSEP Implementation For Program Administrators

2005-2006

Enrollments

• Enrollment forms indicating planned submissions must be received at DOE by Sept. 15, 2005

• CLEARLY indicate the required information• Numbers may fluctuate throughout the school

year• Used for planning and administration purposes

Materials Management• Manual Request Form• Numbers should be based on the number of

teachers and NOT one manual per student• Manual Request Forms should be returned to

the DOE by Sept. 15, 2005• Numbers may fluctuate over the school year• Used for planning and materials management

Implementation

• Year long administration• Collection of student work as evidence• Based on Blueprints• Use posted Blueprints from online• All materials managed by DDOT

VGLA Specifics

• Distribute materials • Receive actual COE from submitting students• Verify use of DIS stickers throughout all COEs• Manage physical storage of COEs• Identify and maintain scoring teams• Set up scoring events• Conduct and oversee scoring events

VGLA Specifics

• Manage online entry of scored VGLA submissions

• Verify/validate scores• Resolve alerts• Record changes online to demographics• Manage audit process• Manage appeals process

VGLA Scoring Events

• Identify scorers• Three to five member scoring teams• Content area expertise• Locations and logistics• VGLA Scoring Worksheets• Attend state provided scoring event training

VGLA: Reporting

• Log on Information• Request score reports• Print and distribute score reports• Record changes online prior to submission of

ATP • Submit ATP for VGLA• Summary reporting tied to submission of ATP

VSEP Specifics• Distribute materials • Receive actual Course Work Compilations (CWC) from

submitting students• Verify use of DIS stickers throughout all CWCs• Manage physical storage of CWCs• Ensure proper documentation is contained in EACH VSEP

CWC• Submit VSEP CWCs for scoring to the DOE• Resolve alerts, record changes, etc.• Manage appeals process

VSEP: Intent to Submit and Evaluation Plan Forms• MUST be approved by DOE • Submitted directly to the Division of Assessment

and Reporting (See Administrator’s Manual)• Upon approval, maintain copy with DDOT until

receipt of actual VSEP • Confirm Evaluation Plan is addressed in CWC

VSEP Submissions• Check VSEP CWC prior to shipment for scoring that it

contains:• A completed and accurate Student Demographic

Information Sheet (SDIS)• A SIGNED and DATED Affidavit of Student Performance• A completed Course Work Compilation Form • ALL referenced evidence containing in the CWC

• Ship all materials after May 1, 2006 and prior to May 31, 2006 to DOE

• Shipping instructions to be provided to DDOT

VSEP: Student Demographic Information Sheets (SDIS)

• A SDIS will be provided prior to May 2006• Complete the SDIS and ensure accuracy• Submit the completed SDIS inside the CWC VSEP

for each student• A separate SDIS sheet is required for any and all

VSEP entries. • SDIS for the same student with multiple VSEP

entries (I.e. Algebra II and Biology) may be photocopied.

VSEP: Scoring Event• The VSEP scoring event will be conducted beginning

June 2006 and ending when all VSEP entries have been scored and entered.

• Each VSEP entry will be scored twice by two different VSEP scoring teams.

• DDOTs should be responsive to communication from the VSEP scoring event to clarify or provide any required documentation needed during scoring.

• Failure to provide necessary documentation or information may result in a VSEP entry be non-scored and assigned a score of “0”.

VGLA/VSEP Shipping

• Shipping labels and boxes will be provided during Spring 2006

• Materials will be based on Enrollment Form information

• Additional materials may be ordered directly from Questar Educational Systems

• Shipping labels will be pre-printed• Further information will be provided to the DDOT

VSEP: Reporting• TWO Official VSEP Score Reports will be sent

directly to the DDOT • DDOTs will be responsible for distributing score

reports to schools/parent/students• Errors in reporting (i.e. demographics) must be

resolved through the record change process• Unless special circumstances warrant, record

changes will only affect data files and new student reports will NOT be reprinted or provided by DOE.

VGLA Audit Institute

• Manage flagged audited VGLA COEs• Ensure proper documentation is included in

audited COEs• Ship when notified to DOE

Appeals

• Appeals may be generated by parents, students, school personnel, and others

• The DDOT is charged with examining appeals and using established procedures.

• Procedures for appeals will be contained in the Administrator’s Manual for Alternate and Alternative Testing

• Provided to DDOT as soon as available

Authority To Proceed (ATP) Forms

• ATP forms must be submitted prior to accessing summary reports online for the VGLA

• VSEP summary reports will not be available from the DOE• ATP forms must be submitted AFTER all record changes

have been made by the DDOT using the online system• Access to change demographic information will be denied

after receipt of ATP• All changes AFTER receipt of ATP forms must be made

using standard Record Change policy

Report Codes

• Did Not Assess (DNA)• Student Data File Record Layout• Alerts• Record Change Forms

Questions