version 9 fixed_assets
DESCRIPTION
TRANSCRIPT
INTERNAL
Fixed AssetsSAP Business OneVersion 9.0
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After completing this topic, you will be able to:
Explain the process of managing fixed asset items.
Recognize key terms in the Fixed Assets solution.
Identify the relevant sub-menu and windows in SAP Business One.
Objectives
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Business Example
Bryce, the accountant, wants to have the option to manage and monitor the trucks’ value.
You tell him about the Fixed Assets solution in SAP Business One.
OEC Computers utilizes a small fleet of delivery trucks.
Therefore, they own a few trucks.
OEC Computers
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Enable the Fixed Assets Solution
Administration System Initialization Company Details Basic Initialization
Check the Enable Fixed Assets box:
New windows and fields will be available for the user: Administration Setup Financials Fixed Assets. Financials Fixed Assets.
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Demo – Fixed Assets’ Windows and Fields
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Define an Asset Master Data
Issue an A/P Invoice/ Capitalization document
Depreciation Run/Manual Depreciation
Fixed Asset Transfer/ Revaluation/ Appreciation
A/R Invoice/ Retirement document
Item Type: Fixed Assets
Capitalization Date
Depreciation Run posts all planned depreciations
If A/R Invoice, check Sales Item
The Life Cycle of an Asset Mater Data in SAP Business One
Fixed Assets Sub Ledger
Definition Activation Depreciation Adjustments Retirement
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Define an Asset Master Data
Issue an A/P Invoice/ Capitalization document
Depreciation Run/Manual Depreciation
Fixed Asset Transfer/ Revaluation/ Appreciation
A/R Invoice/ Retirement document
• Useful Life = 3 • Capitalization• Acquisition and
Production Costs Asset = 6000
• Value Date = 1st of January
• Depreciation = 2000 a year
• Net Book Value = 4000 after 1 year
• Retirement = 0 value
The Life Cycle of an Asset Mater Data – Terminology Context
Fixed Assets Sub Ledger
Definition Activation Depreciation Adjustments Retirement
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Fixed Assets Definition
Asset Class
Truck
Depreciation Type
Account Determinatio
n
Depreciation Area
Item Type: Fixed
Assets
Main Depreciatio
n Area: GAAP
Method: Straight
LineCode:
Heavy Vehicles
Code:
Heavy Vehicles
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Asset Master Data
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Fixed Assets Activation
A/P Invoice Capitalization
Debit Credit
Vendor 3200
Acquisition Clearing Account
3200
Debit Credit
Acquisition Clearing Account
3200
Asset Balance Sheet Account
3200
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Fixed Assets Depreciation
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Depreciation Run
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Fixed Assets Retirement
A/R Invoice Retirement
Debit Credit
Customer 2000
Revenue Clearing Account
2000
Debit Credit
Revenue Clearing Account
2000
Asset Balance Sheet Account
2000
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Demo – The Life Cycle of an Asset Mater Data
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Asset History Sheet
The Asset History Sheet report:
Can be issued for all fixed assets,
Displays all posted asset transactions in a fiscal year,
Presents the assets for each Balance Sheet account..
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Summary
The main definition in the Asset Master Data is:
• The Asset Class which includes the association to the other definitions: Depreciation Area, Account Determination and Depreciation Type.
The asset master data is activated when:
• The user purchases a fixed asset using an A/P Invoice.
• The A/P Invoice automatically generates the Capitalization document.
• The user can generate the Capitalization document directly.
Depreciation is: • Used to write off the cost of an asset over its useful lifetime.
• Included within the company expenses.
Here are some key points to take away:
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Summary
The Depreciation Run option: • Carries out all depreciation planned up to the a specified date.
• Updates the asset master data value with the actual depreciation.
A fixed asset is retired by: • An A/R invoice if you are selling the asset, or • By a Retirement document if there is no
customer involved.• The A/R Invoice automatically generates a
Retirement document.
After retirement: • The Net Book Value of the Asset Master Data is set to zero.
The Asset History Sheet displays: • All posted asset transactions in a fiscal year.• The assets for each Balance Sheet account.
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Thanks
You have completed the fixed assets topic
Thank you for your time!