vercon user manual

Near East Virtual Extension and Research Communication Network

USER MANUAL

Knowledge Information Management (KIM) Unit, FAO Regional Office for the Near East Food and Agriculture Organization of the United Nations

© FAO, 2010

TABLE OF CONTENTS Front- end

Introduction ----------------------------------------------------------------------------------------------------- 1

What is Regional VERCON Objectives of Regional VERCON Regional VERCON Interfaces Identifying REGIONAL VERCON Modules

Getting started with “Regional VERCON” Front-end ------------------------------------------------- 8

Users and their capabilities Access Function Browse Function Search Function

Back-end

Getting started with “Regional VERCON” Back-end ------------------------------------------------ 25

backend interface Back end users Types of Back end users and their roles Modules Workflow Record States and Administrator

System Management and Institutions Information Management Module ----------------------- 35

National Administrator Adding higher level Institutions and sub institutions. Deleting/Editing Institutions. Manage (Assign/Edit/Disable) Institution Administrators. Institution Administrator Adding/Deleting/ Editing Institutions under his authority. Manage (Assign/Edit/Disable) Institution Data Entry to institutions.

Experts Information Management Module ------------------------------------------------------------- 49

Institution Data Entry Add Experts Records. Edit/Delete Experts Records. Display Experts Records Status. Institution Administrator Add/Edit/Delete Experts Records. Reject Experts Records. Publish Experts’ Records.

TABLE OF CONTENTS

Projects Information Management Module ------------------------------------------------------------- 61

Institution Data Entry Add Projects Records. Edit/Delete Projects Records. Display Projects Records Status. Institution Administrator Add/Edit/Delete Projects Records. Reject Projects Records. Publish Projects Records.

Publications Information Management Module ------------------------------------------------------- 71

Institution Data Entry Add Publications Records. Edit/Delete Publications Records. Display Publications Records Status. Institution Administrator Add/Edit/Delete Publications Records. Reject Publications Records. Publish Publications Records. Import XML files.

News, Events Meetings and Marquee Information Management Modules ----------------------- 83

Institution Data Entry Add News, Events and Marquee Records. Edit/Delete News, Events and Marquee Records. Display News, Events and Marquee Records Status. Institution Administrator Add/Edit/Delete News, Events and Marquee Records. Reject News, Events and Marquee Records. Publish News, Events and Marquee Records.

Collaborative Partners Information Management Module ---------------------------------------- 117

Institution Data Entry Add Records. Edit/Delete Records. Display Records Status. Institution Administrator Add/Edit/Delete Records. Reject Records. Publish Records.

TABLE OF CONTENTS

Country Reports, Good Practices and other Information Management Modules ------------- 129


Extension Bulletins Information Management Module Front-end ------------------------------- 157

Access Function: Browse Function: Browsing Bulletins by domain Browsing All Extension Bulletins Browsing by Country Display Bulletins Statistics Browsing Bulletin details Search Function: Advanced Search Free Search

Extension Bulletins Information Management Module Back-end ------------------------------- 173

Institution Data Entry Adding An Extension Bulletin Entering bulletin’s data Edit/Delete/send Bulletin Record Institution Administrator Publish Bulletin’s record Edit Bulletins’ records Delete Bulletins’ records Reject Bulletins’ records Displaying Bulletins’ Records Status

Rural Woman Information Management Module -----------------------------------------------------183


1

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In this section, you will learn about the objectives and outputs of

this system which provides Regional VERCON Network and you

are going to learn about the modules of this system.

3

What is Regional VERCON?

Regional VERCON Network is a web-based integrated, multilingual regional

information and communication system. It enables farmers, extensionists and

researchers to capture and disseminate information and knowledge about related

institutes, specialists including researchers working in those institutes,

publications issued by those specialists, completed or currently active projects,

News, Events, Country Profile, and Good Practices and successful stories for

knowledge management on research and activities in National Agricultural

Systems.

It also provide farmers, extensionists and researchers with accumulated

recommendations about all crop and animal production through the extension

bulletin system. This system harvest all bulletins published in the region and

allow the user to access and share information, knowledge, experience and

innovations in an integrated manner. It would play an enabling role in promoting

collaboration between countries and institutions in the field of agricultural

extension based on successful experiences.

Moreover, the women system allows rural women to access, share and

exchange knowledge and experience in many gender related aspects including

women rights, food and nutrition, child care and health. Such a system would

help filling the gap of rural women knowledge through presenting experience,

innovative ideas and good practices around the region in one place.

Regional VERCON is the knowledge sharing and collaboration platform for

research and extension which is initiated, developed and facilitated by FAO since

2003, for improving regional and national extension information infrastructure and

building common standards and platform for knowledge exchange and

information management in the Near East and North Africa region. The potential

stakeholders of Regional VERCON are agricultural researchers and advisory

services, extension agents, small farmers, farmers’ groups, non-governmental

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organizations, private and public agricultural service suppliers, communication

professionals and the media, such as rural radio stations.

Regional VERCON is an agricultural research and extension knowledge network.

It is virtual community of professional staff and the rest of stakeholders in the

development community with common interests and objectives related to

sustainable agriculture and food security built around priority areas.

What are the Objectives of the Regional VERCON?

Regional VERCON aims to improve linkages among agricultural research,

extension and farmers in the North African and Near East Region. This

comprehensive goal is realized through:

1. Creating collaborative working environment.

2. Promoting coordination and better use of resource.

3. Enabling two-way communication in various forms.

4. Increase system effect and impact.

5. Providing a platform for discussion and information sharing.

6. Enabling informed decision making.

7. Processing and managing data quickly and cheaply.

8. Disseminating information and knowledge in various formats.

9. Connecting geographically dispersed people.

5

Who is involved in the Regional VERCON?

Sharing knowledge and improving communication and information engage a

variety of actors within countries. In addition to the farming community, potential

stakeholders of Regional VERCON network includes institutions and individuals

in the fields of agricultural research, extension, education and policy as well as in

the media:

1. Extension and advisory services (specialists in various fields)

2. Research (staff of agricultural research centres)

3. Farmers (social groupings of rural people, grassroots communication

networks, youth groups, pioneer farmers, agricultural businesses,

male, female, mixed farmers’ associations)

4. Governmental sector (staff of Ministry of Agriculture and/or related

Ministries)

5. Non governmental sector (NGOs)

6. Private sector (support, input services, traders)

7. Education sector (university researchers)

8. Communication professionals and the media (rural radio stations)

6

The Application Interfaces

Regional VERCON network is composed of two interfaces: 1- Back end Interface:

The backend components provide the data management functionalities that

enable system administrators to input/update/delete data items into the Regional

VERCON database. These components are accessible by system administrators

only.

2- Front end Interface:

The front end components provide the information browsing and retrieval

functionalities, and are available to any site user.

Identifying System Modules There are fourteen modules to be explained in this user manual (About, Focal

points, Links, RSS, Institutes, System Management, Experts, projects, Research

Publications, News, Events, Country Profile, Good Practices and Success

Stories, Extension Bulletin Management System, and Rural Women Knowledge

Base. Modules).

From a design point of view the Regional VERCON network is organized as

shown in the following Figure:

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Figure 1: System Components

The following table describes these modules:

Name Description Research Publications

This module keeps track of publications authored by researchers. Each publication has specific data such as abstract, authors, keywords, etc.

Projects

This module keeps track of the projects in which Institutes participate in. Projects are identified by title, funding agents, and objectives.

Experts/Researchers

This Module keeps track of the researchers of the System. Each Institute has a number of researchers with varying scientific degrees (Researcher Assistant, Researcher …). Each researcher has specific data such as department s/he belongs to, email, publications …etc.

News Events Meetings

Other Modules

Extension Bulletin Management System

Country Profiles

Good Practices & Success Stories

Rural Women Knowledge Base

Researchers Experts

Institutions

Reg-VERCON System Modules

Research Publications

Projects

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Institutions

This module presents basic information about institutions in the country such as name, address, goal, achievement…etc.

Country Profiles

It is concerned with country profiles concerning all issues related to research and extension.

Good Practices Module

It is concerned with displaying successful case studies.

Links Module

It displays related links to this System.

RSS Module

Allows system administrator to collect news and postings from newspapers, blogs, libraries, etc. and read them in one place.

News and Events Modules

They are concerned about displaying News and Events about Near East related issues.

Collaborative Partners Module

It is concerned about Collaborative partners cooperating with the regional VERCON Network as an example financing agricultural projects.

Rural Women Knowledge Base

It is a system for gender related aspects including women rights, food and nutrition, child care and health, house management … etc.

Extension Bulletin Management System

Displays extension bulletins and procures formally published by NE countries

Import XML

AGRIS files in XML form is imported to the publication module.

Export XML

Import online news and events from external websites.

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In this section, you learn about accessing, browsing and

searching the front end modules that are available to any user.

The Modules to be explained in this section are Publication,

Projects, Experts/Researchers, Institutions and other modules.

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Figure 2: Users and their capabilities with front end components

As shown in the above figure any user for the front end interface of the Regional

VERCON can perform three functions (retrieval, browsing and accessing).

The next section will explain the three functions performed by any user in the

Regional VERCON

1- Access Function.

2- Browse Function.

3- Search Function.

Access

Browse

Search

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1- Access Function: How to start the Front end interface?

1- Open the browser. 2- Write in Address : http://vercon-neareast.net

3- The website will be displayed in the browser as shown below.

4- The user selects the Website Language from the language drop down list

(Figure 3).

Figure 3: Home page

Exercise 1.1

Language drop down list

System Modules

13

2- Browse Function: The user of the website can browse various components of the system.

2.1 Browsing Research Publications 2.1.1 Publications by subject

1. Repeat steps from 1 to 4 in exercise 1.1.

2. Click Research Publications on the Header menu of the home page. All research publication will be displayed. Related pages menu on the top right will be displayed—All Publications, Publications by Subject, Publication by Type and Advanced Search-- (figure 4).

3. Click Publications by Subject

Categorized Publications authored by researchers will be displayed.

4. click on the subcategory Agricultural research under main category Agriculture in general (figure 4) All publications related to Agricultural research will be displayed.

5. You can display the documents in either XML or HTML format by choosing the kind of format from the drop down menu at the top of the page.

Exercise 2.1.1

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Figure 4: Document by Subject

Agricultural research category Publication Module contains four submenus (All Publications, Publications by Subject, Publications by Type and Advanced search) 2.1.2 Publications by Type

1- Repeat steps 1 and 2 in exercise 2.1.1.

2- Click Publications by Type Publications authored by researchers will be displayed categorized by type as journals, books, master thesis….Etc (figure 5). 3- Click Bibliography(figure 5)

All Publications under that type will be displayed where you can click on any document and display information about that chosen document.

4- Select any publication and click XML/HTML Download. The document will be downloaded as XML/HTML file.

Exercise 2.1.2

15

Figure 5: Publications by Type

Documents by type Bibliography 2.1.3 All Publications

1- Repeat steps 1 and 2 in exercise 2.1.1.

1- Click All Publications All publications will be displayed regardless of type or subject (Figure 6).

Exercise 2.1.3

16

Figure 6: All Publications

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2.2 Browsing Projects


2. Click Project on the Header menu of the home page. All projects related to VERCON will be displayed. Related pages menu on the top right will be displayed——All Projects and Advanced Search-- (figure 7).

3. Click All Projects.

Projects are categorized by completed projects (Figure 7).

4. Click on a project title under completed project Information about this project is displayed for example Project type, Dates, Participated researchers, Etc.

Figure 7: All Projects

Completed projects (All projects and advanced search)

Exercise 2.2.1

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2.3 Browsing Experts


2. Click Experts on the Header menu of the home page. Experts related to VERCON will be displayed. Related pages menu on the top right will be displayed——All Experts, Advanced Search and Statistics-- (figure 8).

3. Click All Experts.

List of researchers are displayed (Figure 8).

4. Click on a researcher name. Personal and Technical Information about the researcher is displayed as contact information, department, prizes…Etc.

1. Repeat steps from 1 and 2 in exercise 2.3.1.

2. Click Statistics on the related pages menu on the top right (Figure 8). Aggregated data about researchers’ numbers in each discipline is displayed.

Exercise 2.3.1

Exercise 2.3.2

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Figure 8: All Experts

All Experts, Advanced Search and statistics

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2.4 Browsing Institutions


2. Click Institutions on the Header menu of the home page. Display the VERCON institutions’ data (figure9).

3. Click XML.

Institution data will be displayed in XML format.

4. Click View. Institution full record is displayed.

5. Click Internal Link. Filter the system to display the information related to that institution only.

Figure 9: Institutions

Exercise 2.4.1

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2.5 Browsing Country Profiles


2. Click Country Profiles on the Header menu of the home page.

Display all the VERCON country profiles (figure10).

3. Click Download document under any country report. The country report will be displayed in pdf format.

4. Click more details. Detailed information about the chosen report will be displayed. Note: User can filter data by year, country or categories by choosing the required filter from the combo box( Figure 10).

Figure 10: Country Reports

Year, country and category

Exercise 2.5.1

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2.6 Browsing Focal Points


2. Click Focal Points on the Header menu of the home page. Display all the VERCON Focal Points that can be contacted in each country/institution (figure11).

3. To display Focal Points in certain country, choose the country from

the country drop down menu(Figure 11) All the focal points in that country will be displayed. Note: User can print or Share any Information in the network by using print and share links (Figure 11).

Figure 11: Focal Points

Country print, share

Exercise 2.6.1

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2.7 Browsing Events


2. Click Events on the Header menu of the home page. Display all the VERCON Events (figure12).

3. To display Events related to certain type or date, choose the type or

date needed from the type/date drop down menu (Figure 12). All the events related to the filter you choose will be displayed.

4. To display detailed information about any Event, clicking on the link More (Figure 12). Detailed information is displayed.

Figure 12: Events

Type, Date More Note: User can browse other modules (About, News and partner) the same way

as previous modules.

Exercise 2.7.1

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3- Search Function:

The web site user can search Research Publications, Projects, Experts, News, Events and other modules.

3.1 Searching Experts


2- Click Experts then Advanced Search. You can search for Experts by name, disciplines, country, institutions or Expert type (Figure 13).

3- Type expert name then click search. All experts with searched name are displayed (Figure 13).

Figure 13: Search for Experts

Note: Users can use quick search in the home page.

Exercise 3.1

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In this section, you learn about different types of users involved in

the process of data entry, approval, and publication of data to the

web and learn about their roles.

The process of adding, approving or publishing data is best

illustrated through a number of workflow scenarios which are

provided in this section.

Getting started with “Regional VERCON” Back-end

26


27

1- Back End Interface The backend interface is composed of four components (Figure 1):

1- The backend Modules,

2- Dictionary,

3- Change Password and

4- System Management.

The backend modules (Projects, Experts, publications, About, Focal points,

Events, News, Links, Import XML files, Country profiles, Good practices, Links,

RSS and Export XML files, Collaborative and General Marquee) provide the

data management functionalities that enable system administrators to

view/add/edit/delete data items into the database. These components are

accessible by system administrators only.

The dictionary component enables the national administrator (only) to

translate the backend and frontend interfaces to different languages.

The page creator

Change Password component enables all system administrators to

change their login passwords.

System Management component enables the national administrator and

Institution administrators to assign system administrators to various

institutions in the system.


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Figure 1: Back end Home Page

2- Back end users

The System has several types of users; each user has his own

responsibilities. These users are National Administrator, Institution

Administrator, and Data Entry. Each user has his own user name and

password to log on to the system with his specified authority. The

responsibility of each system user is illustrated in the following table.


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3- Types of Back end users and their roles

User Name Responsibility

National Administrator

Each country has its own national administrator who is responsible for

1- Adding/Deleting/Editing/Export XML and View Institutions.

2- Assign Institution Administrators to

institutions.

3- Add alternative languages to the institution.

4- Add/Edit/Delete/View Links Module.

5- Adding/Deleting/Editing/View About

Module.

Institution

Administrator

The Institution Administrator is assigned by National Administrator to administrate delegated institutions and is responsible for

1- Adding/Deleting/Editing//Export/View Institutions under his authority.

2- Add alternative languages to the institution 3- Assign Institution Data Entry to institutions.

4- Publish/Reject/Delete/Edit and view

Projects, Experts, publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee sent by Institution Data Entry.

5- Publish other modules as Import XML files,

Export XML files by Institution admin. 6- Add AGROVOC in Publications, Projects

or Experts


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Note: Institution administrators can add directly any module under their authorities to the frontend interface.

Data Entry

The Data Entry is assigned by Institution administrator to institutions and is responsible for

1- Add Projects, Experts, publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee under his authority.

2- Update/Delete Projects, Experts,

publications, About, Focal points, Events, News, Links, Country profiles, Good practices, Links, RSS, Collaborative and General Marquee that are added but not yet sent to Institution Administrator.

3- Send all items to Institution Administrator

for approval.


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Figure 2: Users and their capabilities with Back end components

4- Modules Workflow

In this scenario (Figure 3), a data entry may add a new record (Projects,

Experts, Publications, About, Focal points, Events, News or any module

under his authority), and has authority to Edit or Delete them at any point

in time until s/he submits it for approval. The record state now is called

“work in progress”

The Data Entry sends the record to Institute Administrator for approval.

Once it reaches the “To be published” state, the Data Entry is no longer

has any access to it unless it gets rejected by Institute Administrator.

The Institute Administrator has authority to edit and delete any record

before publishing, and to publish it as well. The record state now is called

“Published”.

Add

Edit

Delete

Publish


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Note: The Institute Administrator has authority to add directly any module

under his authority to the front-end interface.

Figure 3: Modules Workflow

Module Workflow

Dat

a E

ntry

In

stit

utio

n A

dmin

Insert a Record

Record (Work in progress)

Sent to be published

Record Need to be published

Edit Delete

Delete Edit

Publish

Published Record

Delete Edit

Reject


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5- Record States and Administrator

The next sections will explain in details the back end components.

Record State Administrator State Description Work in Progress

Institute Data Entry

Draft records added and are not sent yet to Institution Admin for approval. The data entry still has authority to edit or delete the record.

To be Published

Institute Admin

Records sent by data entry to Institution admin to be revised and approved by institute admin. The institute admin has authority to accept, edit, reject or delete the record. The data entry in this state has no authority on the record.

Published

Institute Admin

Records accepted by institute admin will be published in the front-end interface.

Rejected by Publisher


Records that are rejected by Institution Admin, return back to Data Entry where he can edit, Delete, resend to Institution Admin.


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In this section, you learn about how system administrators

manage System Management Module using back end

interface.

System Management Module

36


37


The System Management module is an integrated part of Regional

VERCON. The back end system enables system administrators (National

and Institute Admin) to Add/Update/Delete institutions’ data and manages

system users. There are two responsible users:

1- National Administrator The National Administrator is responsible for:

1. Adding higher level Institutions and sub institutions.

2. Deleting/Editing Institutions.

3. Manage (Assign/Edit/Disable) Institution Administrators.

2- Institution Administrator The Institution Administrator is assigned to specific Institution and can

manage this institution and all sub institutions under it. The Institution

Administrator can’t view institutions that are not under his responsibility. He

is responsible for:

1. Adding/ Deleting/ Editing Institutions under his authority.

2. Manage (Assign/Edit/Disable) Institution Data Entry to institutions.

We will first explain the National Administrator responsibilities and after

that the Institution Administrator.


38

1- National Administrator The following operations are carried by the National Administrator on System

Management Module.

1.1 Adding Institutions

1. Login to back end interface by typing National admin username and password then click login (Figure 4). The back end home page is displayed (Figure 5).

2. Click System Management link. The System Management main page is displayed (figure 6).

3. Click (+) beside Country. All sub institutions will be displayed (figure 6).

4. To add an institution (ex. Country Institute), click the name of the country/institute that you want to add a new institute below it, and then click Adding New (Figure 6). The organization information page will be displayed (Figure 7).

5. Type the organization information then click save. The institute is added under its parent country/institution hierarchy tree.

Exercise 1.1


39

Figure 4: Back End Login Page

Username and Password textbox Login Button Figure 5: Back End Homepage


40

1.2 Editing Institutions


2. To modify data of an institution, click the name of the Institute to be edited (ex. Country institute), then click Edit (Figure 6). The institute information page will be displayed.

3. Edit the institution’s fields then click save. The institution record is edited.

1.3 Deleting Institutions


2. To delete an institution, click the name of the institute to be deleted (ex. country institute), then click Delete (Figure 6). The Institution will be deleted.

Figure 6: The Institutions main page

Alternative language, adding new, Delete, Edit, Export, View, Users

Exercise 1.2

Exercise 1.3


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Figure 7: Organization information

1.4 Export XML / View Institutions information


2. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. Country institute), then click Export (Figure 6). The Institution information will be viewed in the form of XML file.

3. To display an institution information, click the name of the institute to be viewed (ex. Country institute), then click View (Figure 6). The Institution information will be displayed.

Exercise 1.4


42

1.5 Manage institution’s users

The National Administrator can manage users of Institutions by Adding/

Editing/ Disabling Institution Administrator to an Institution.

1.5.1 Adding System Administrator (Institution Administrator)


2. To assign Institution Admin to an institution, click institution name

(ex. Country institute) then click Users link (figure 6). The New User Information form will be displayed (Figure 8).

3. Fill in the form fields by entering the new user information then click

save (figure 8). Institution Admin is now added and can manage the institution.

Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 8).

Figure 8: User Information Page

Information about system users

Exercise 1.5.1


43

1.5.2 Edit System Administrator Data (Institution Administrator)


2. To Edit Institution Admin information, click institution name (ex.

Country institute) then click Users link (figure 8). The New User Information form will display.

3. To Edit Institution Admin information, click the name of the admin from the user information table displayed at the right of the page (Figure 8).

4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or Disciplines).

5. Click save

Administrator information is saved.

1.6 Change the Institutions’ displayed language


5. To change an institution displayed language, click the name of the institute (ex. Country institute), then click Alternative language (Figure 6). The Institution information will be displayed.

6. Choose the language from the organization information combo box then start to type institution information in the chosen language (Figure 9) then click save. The new Institution language will be displayed in the institution main page. Note: Both national and institute admin can change the institution displayed language.

Exercise 1.5.2

Exercise 1.6


44

Figure 9: Alternative Langage Page

2- Institution Administrator The Institution Administrator is assigned by National Administrator to

administrate certain institutions. The following operations are carried by the

Institution Administrator on Institutions under his authority.

2.1 Adding Institutions under Institution Admin authority


2. To add an institution (ex. Agriculture), click the name of the institute that you want to add a new institute below it, and then click Adding New (Figure 6). The organization information page will be displayed (Figure 7).

3. Type the organization information then click save. The Agriculture institute is added under its parent institution hierarchy tree

4. Click Save.

The Agriculture sub institution is added under the high level institution.

Exercise 2.1


45

2.2 Editing Institutions


2. To modify data of an institution, click the name of the Institute to be edited (ex. Agriculture), then click Edit (Figure 6). The institute information page will be displayed.

3. Edit the institution’s fields then click save. The institution record is edited.

2.3 Deleting Institutions.


2. To delete an institution, click the name of the institute to be deleted (ex. Agriculture), then click Delete (Figure 6). The Institution will be deleted.

2.4 Export XML or View Institutions information


8. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. Agriculture), then click Export (Figure 6). The Institution information will be viewed in the form of XML file.

9. To display an institution information, click the name of the institute to be viewed (ex. Agriculture), then click View (Figure 6). The Institution information will be displayed.

Exercise 2.3

Exercise 2.2

Exercise 1.4


46

2.5 Manage institution’s users

The Institution Administrator can manage users of Institutions by Adding/

Editing/Disable Data Entry to an institution.

2.5.1 Adding Institution Data Entry


2. To assign Institution Data Entry to an institution, click institution name (ex. Agriculture) then click Users link (figure 6). The New User Information form will display (Figure 10).

3. Fill in the form fields by entering the new user information then click

save (figure 10). Institution Data Entry is now added and can manage the institution.

Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 10).

Figure 10: User Information Page

Information about system users

Exercise 2.5.1


47

2.5.2 Editing Institution Data Entry


2. To Edit Institution Data Entry information, click institution name (ex.

Agriculture) then click Users link (figure 6). The New User Information form will display.

3. To Edit Institution Data Entry information, click the name of the Data Entry from the user information table displayed at the right of the page (Figure 10).

4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or Disciplines).

5. Click save

Data Entry data is saved.

Exercise 2.5.2


48

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In this section, you will learn about how system administrators

manage Experts Module using back end interface.

Experts Information Management System/Module

50


51

Experts Module

The Experts module is an integrated part of Regional VERCON. The back end

system of the Experts module enables system administrators to Add/Update/

Delete and View Experts' data. There are two users responsible for

administrating Experts Module.

1- Institution Data Entry

The Institution Data Entry is assigned for institution by Institution

Administrator and has authority to

1. Add Experts’ Records.

2. Edit/Delete Experts’ Records that are added but not yet sent to

Institution Administrator.

3. Display Experts’ Records Status.

2- Institution Administrator The Institution Administrator receives Experts’ records from Data Entry and

has authority to:

1. Publish Experts’ records.

2. Edit Experts’ records.

3. Delete Experts’ records.

4. Reject Experts’ records.

Note: The institution admin can add any expert’s record directly to front end

interface.


52

We will first explain the Data Entry administrator responsibilities and will be

followed by the Institution Administrator responsibilities.

1- Data Entry Administrator

The Data Entry administrator is assigned to an institution by Institution

Admin. The following operations are carried by the Data Entry on Experts

Module

1.1 Adding a New Expert 1 Login to back end interface by typing Data Entry username and

password which was assigned to him by Institution Admin then click login (Figure 4).

The back end home page is displayed (Figure 5). 2 Click Modules link.

The Modules main page is displayed (figure 11).

3 Click Experts link in the Modules main page. The Experts main page is displayed (Figure 12).

4 Click Add New link in the Experts main page (Figure 12). The Add-Edit Experts main page is displayed (Figure 13).

5 Type the Experts’ information in the displayed form then click save then

Exit (Figure 13). The Expert record is added but not sent to the institution admin. To view the added Expert, click work in progress in the Experts main page (Figure 12).

Exercise 1.1


53

Figure 11: Modules main page

1.2 Edit/Delete/send/View an Expert Record 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress (Figure 11).

All Experts records added but not send to institution admin will be displayed (Figure 14).

3 To delete a record, select the Expert record then click Delete (Figure

14). The record will be deleted.

4 To update a record, select the Expert record then click Edit (Figure 14)

then change the fields to be updated and click Submit (Figure 13). The record will be updated

5 To send an Expert record to Institution Admin for approval, select the

expert record need to be sent then click Send (Figure 14). After sending the record to the institution Admin, data Entry has no right to edit or

delete that record until returned to him by Institution Admin. 6 To View an Expert record, Click View (Figure 14).

Exercise 1.2


54

Figure 12: Experts main page

Figure 13: Add- Edit Experts page

Add New Work in progress, published, to be published, rejected by publisher


55

Figure 14: Work in progress

Delete, Send and Add New View, Edit, Agrovoc

1.3 Displaying Experts’ Records Status The Experts’ records have progress stages which are: 1- Work in progress: are records added but not yet sent to Institution Admin for publishing 2- To be published: Records sent to Institution admin but not yet approved. 3- Published: Records that are approved by Institution Admin and published. 4- Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete.


56

1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for

approval, click work in progress (Figure 12). All Experts’ records added but not yet sent for approval will be displayed (Figure 14).

3 To display records sent to Institution admin but not yet published click

“To be Published” (Figure 12). All Experts’ records sent to Institution admin but not yet published will be displayed.

4 To display records approved by Institution Admin and published to front

end, click Published (Figure 12). All Published Experts’ records will be displayed.

5 To display records that are rejected by institution Admin and return

back to Data Entry to edit or delete, click Rejected by Publisher (Figure 12). All rejected Experts’ records will be displayed.

2- Institution Administrator The Institution Administrator receives Experts’ records from Data Entry. The

following operations are carried by the Institution Administrator on Experts

Module.

Exercise 1.3


57

2.1 Publish Experts’ records 1 Login to back end interface by typing Institution Admin username and

password then click login (Figure 4). The back end home page is displayed (Figure 5).

2 Click Modules link.


3 Click Experts link in the Modules main page. The Experts main page is displayed (Figure 12).

4 The Institution Admin can click on to be published (Figure 15) to revise the record details.

5 If the record accepted by the Institution Admin, select the record name

then click publish (Figure 15). The record will be published on the front end interface.

Figure 15: Institution Admin Experts main page

To be Published and published View, Edit, Agrovoc

Exercise 2.1


58

2.2 Edit/Delete/Reject Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit an Expert record, select the record then click Edit (Figure 15).

The Edit Expert information page is displayed (Figure 16). 3 Edit the experts’ data then click Submit after editing the record.

The record information is updated and return back to Data Entry. Figure 16: Experts Edit main page

2.3 Delete Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete an Expert record, select the record then click Delete (Figure

15). The Record will be deleted.

Exercise 2.2

Exercise 2.3


59

2.4 Reject Experts’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject an Expert record, select the record then click Reject and write

the reasons for rejection (Figure 15). The Record returns back to Data Entry for editing or deleting, it is not published.

Note: The Institute admin can view the Expert’s record by clicking on view

and can add new record to be published directly by clicking on Add New

(Figure 15).

2.5 Displaying Experts’ Records Status The Institution Admin can display Experts’ records in different stages as. 1- To be published: are records sent to Institution admin but not yet approved by him. 2- Published: Records that are approved by Institution Admin and so published.

Exercise 2.4


60

PPPrrrooojjjeeecccttt IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleee In this section, you learn about how system administrators

manage Projects Module using back end interface.

Projects Information Management System/ Module

62

Projects Module

The back end system enables system administrators to Add/Update/

Delete and view projects' data. There are two users responsible for

administrating Projects.

1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to

1. Add Projects.

2. Edit/Delete Projects that are added but not yet sent to Institution Administrator.

3. Display Projects Status.

2- Institution Administrator The Institution Administrator receives Projects’ records from Data Entry and has authority to

1. Publish Projects’ records.

2. Edit Projects’ records.

3. Delete Projects’ records.

4. Reject Projects’ records. We will first explain the Data Entry Operator responsibilities and after that the Institution Administrator Responsibilities.


63

1- Data Entry Operator The Data Entry operator is assigned to an institution by institute Admin.

The following operations are carried by the Data Entry on Projects Module.

1.1 Adding Project 1 Login to back end interface by typing Data Entry username and




3 Click Projects link in the Modules main page. The Projects main page is displayed (Figure 17).

4 Click Add New link in the Projects main page (Figure 17). The Add-Edit Projects main page is displayed (Figure 18).

5 Type the Projects’ data in the displayed form then click Submit

(Figure 18). The Project record is added but not sent to the institution admin. To view the added Expert, Click work in progress from left menu in the Projects’ main page (Figure 17).

Exercise 1.1


64

1.2 Edit/Delete/send/view Projects Records 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress (Figure 17).

All Projects records added but not send to institution admin will be displayed (Figure 19).

3 To delete a record, select the project record then click Delete (Figure


4 To update a record, select the project record then click Edit (Figure

19) then change the fields to be updated and click submit (Figure 18). The record will be updated

5 To send a project record to Institution Admin for approval, select the

record then click Send (Figure 19). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

6 To View an Expert record, Click View (Figure 19).

Exercise 1.2


65

Figure 17: Projects main page

To be published, published, Add New

Rejected by publisher, work in progress

Figure 18: Add- Edit Projects page


66

1.3 Displaying Projects Records Status The projects’ records have progress stages which are: 1- Work in progress: are records added but not yet sent to Institution Admin for publishing. 2- To be Published: Records sent to Institution admin but not yet published by him. 3- Published: Records that are approved by Institution Admin and so published. 4- Rejected by publisher: Records that are rejected by Institution Admin and hence return back to Data Entry to edit, delete or resend to Institution Admin. 1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to Institution Admin for

publishing, click work in progress (Figure 17). All Projects’ records added but not yet sent for approval will be displayed.

3 To display records sent to Institution admin but not yet published, click

to be published (Figure 17). All Projects’ records sent to Institution admin but not yet published will be displayed.

4 To display records published by Institution Admin, click Published

(Figure 17). All Published Projects’ records will be displayed.

5 To display records that are rejected by publisher and return back to

Data Entry to edit or delete, click Rejected by Publisher (Figure 17). All rejected Projects’ records will be displayed.

Exercise 1.3


67

Figure 19: Work in progress

2- Institution Administrator The Institution Administrator receives Projects’ records from Data Entry. The

following operations are carried by the Institution Administrator on Projects

Module.

2.1 Publish Projects’ records 1 Login to NEPPNET back end interface by typing Institution Admin

username and password then click login (Figure 4). The back end home page is displayed (Figure 5).



3 Click Projects link in the Modules main page. The projects main page is displayed (Figure 17).

4 The Institution Admin can click on to be published (Figure 20). Display all projects sent by Data Entry and need to be published on the front end.

Exercise 2.1


68

5 The Institution Admin can click on view to revise the record details. 6 If the record accepted by the Institution Admin, Click publish (Figure

20). The record will be published on the front end interface.

2.2 Edit Projects’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a project record, select a project then click Edit (Figure 20).

The Edit Project information page is displayed (Figure 18).

3 Clicks Submit after editing the record. The record information is updated and sent back to Data Entry.

Figure 20: To be published

Exercise 2.2


69

2.3 Delete Projects’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Project record, select the record then click Delete

(Figure20). The Record will be deleted.

2.4 Reject Projects records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a Project record, select the record then click Reject and

write the reasons for rejection (Figure 20). The Record returns back to Data Entry for editing, it is not published.

Note: The Institute admin can view the project’s record by clicking on view

and can add new record to be published directly by clicking on Add New

(Figure 20).

2.5 Displaying Projects’ Records Status The Institution Admin can display Projects records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.

Exercise 2.4

Exercise 2.3


70

PPPuuubbbllliiicccaaatttiiiooonnnsss IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleee

In this section, you learn about how system administrators manage

Publications Module using back end interface.

Publications Information Management System/Module

72

Publication Module The back end system enables system administrators to Add/Update/

Delete/Publish/Import-Export XML Publications' data. There are two users

responsible for administrating Publications.


The Institution Data Entry is to be assigned by the Institution Administrator

and is responsible for the following functions:

1. Add Publications.

2. Edit/Delete Publications that are added but not yet sent to Institution

Administrator.

2- Institution Administrator The Institution Administrator is assigned by the National admin. He

receives records from Data Entry and is responsible for the following

functions:

1- Publish Publications’ records

2- Edit Publications’ records.

3- Delete Publications’ records.

4- Reject Publications’ records.

5- Import XML files.

The step by step workflow of the responsibilities of Data Entry

administrator and Institution Administrator are given below.


73

1- Institution Data Entry The Institution Data Entry operator is to be assigned to an institution by the

institution Admin. The following operations are carried out by the Institution

Data Entry on Publications Module.

1.1 Adding Publication 1 Login to back end interface by typing Data Entry username and

password which was assigned to him by the Institution Admin then click login (Figure 4).



3 Click Publications link in the Modules main page. The Publications main page is displayed (Figure 21).

4 Click Add New link in the Publications main page. The Add Publication page will be displayed (Figure 22).

5 Complete the data in the form. 6 Click Save

The Publication record is added but not sent to the Institution admin. To view the added Publication, select work in progress from left menu in the Publication main page (Figure21).

Exercise 1.1


74

Figure 21: Publications main page

To be published, published Add New , rejected, work in progress) 1.2 Edit/Delete/send Publication Record 1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 21).

All Publication records added but not yet sent to Institution admin will be displayed.

3 To delete a record, select the publication record then click Delete

(Figure 23). The record will be deleted.

4 To update a record, select the publication record then click Edit

(Figure 23) then change the fields to be updated and click Save. The record will be updated.

5 To send a publication record to Institution Admin for approval, select

the record then click Send (Figure 23). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

6 To View a record, select the publication record then click View (Figure

23).

Exercise 1.2


75

Figure 22: Add – Edit Publication page

1.3 Displaying Publications’ Records Status The Publications’ records have four progress stages: 1- Work in progress: Records added but not yet sent to the Institution Admin for approval. 2- To be published: Records sent to the Institution admin but not yet published by him. 3- Published: Records that are approved by the Institution admin and thus published. 4- Rejected by publisher: Records that are rejected by the Institution Admin and thus returned back to Data Entry where he/she can edit, Delete, or resend them to the Institution Admin.


76

1 Repeat steps 1 to 3 in exercise 1.1. 2 To display records added but not yet sent to the Institution Admin for

publishing, click on the left menu work in progress (Figure 23). All Publication records added but not yet sent for approval will be displayed (Figure 24).

3 To display records sent to the Institution admin but not yet published,

click to be published in the left menu (Figure 23). All Publication records sent to the Institution admin but not yet published will be displayed.

4 To display records published by Institution Admin, click Published in

the left menu (Figure 23). All Published Publications will be displayed.

5 To display records that are rejected by Institution Admin and returned

back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 23). All rejected Publication records will be displayed.

Figure 23: The Publications page – Publications listing

Exercise 1.3


77

2- Institution Administrator The Institution Administrator receives publications’ records from Data Entry

and can manipulate them in different ways. The following exercises will

explain in details the institution administrator’s responsibilities for

publications.

2.1 Publish publication’s record 1 Login to back end interface by typing the Institution Admin username

and password then click login (Figure 4). The back end home page is displayed (Figure 5).



3 Click Publications link in the Modules main page. The Publications main page is displayed (Figure21).

4 The Institution Admin can click on to be published (Figure 24). To display all publications sent by Data Entry and need to be published on the front end.

5 The Institution Admin can click on view to revise the record details. 6 If the record is accepted by the Institution Admin, he can click publish

(Figure 24). The record will be published on the front end interface.

Exercise 2.1


78

2.2 Edit Publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a publication record, select a publication then click Edit

(Figure 24). The Edit publication information page is displayed (Figure 25).

3 Clicks Save after editing the record. The record information is updated and sent back to Data Entry.

Figure 24: Institution Admin Publications main page

To be published, published view, edit, agrovoc

Exercise 2.2


79

2.3 Delete Publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Publication record, select the record then click Delete

(Figure 24). The Record will be deleted.

Figure 25: Edit publications information page

Exercise 2.3


80

2.4 Reject publications’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Publication record, select the record then click Reject and

write the reasons for rejection(Figure 24). The Record returns back to Data Entry for editing, and can be viewed in

“Rejected” view 2.5 Displaying Publications’ Records Status The Institution Admin can display publications’ records in different stages of progress as: 1- To be published: are records sent to the Institution admin but not yet published by him. 2- Published: Records that are approved by the Institution Admin and thus are published.

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Publication records, click published from the left

menu (Figure 24). All published Publications are displayed where Institution admin can View.

3 To view Publication records need to be published by the Institution

Admin, click to be published from the left menu (Figure 24). All records need to be published by Institution Admin are displayed

Note: The Institution admin has authority to add directly a publication to the front end.

Exercise 2.4

Exercise 2.5


81

2.6 Import XML file

The institution Administrator can import XML files (AGRIS AP) which is

published directly on the front end interface under publications.

1 Repeat steps 1 to 2 in exercise 2.1. 2 Click Import XML files link in the Modules main page.

The import XML files on the main page are displayed (Figure26).

3 The Institution Admin can click Browse button to select XML file to be uploaded.

7 The Institution Admin then chooses disciplines and adds them to the

list box at the right by clicking >>> then click upload button (Figure26). The xml file is uploaded and published on the front end interface.

Figure 26: Import XML files main page

Exercise 2.6


82

EEEvvveeennntttsss,,, NNNeeewwwsss aaannnddd GGGeeennneeerrraaalll MMMaaarrrqqquuueeeeee MMMoooddduuullleeesss

In this section, you learn how the Institution and Data Entry

administrators manage News, Events and General marquee

modules using back end interface.

Events, News and General Marquee Modules

84


85

Events Information Management Module The events module is an integrated part of Regional VERCON. The back end

system of the events module enables system administrators to manipulate

events by adding, editing, publishing or deleting them.

There are two types of users responsible for manipulating events: Data entry

administrator & Institution Administrator.

1- Institution Data Entry The Institution Data Entry is assigned for institution by Institution

Administrator and is responsible to:

1. Add Events.

2. Edit/Delete Events that are added but not yet sent to Institution

Administrator.

3. Send Event to Institute Administrator.

2- Institution Administrator The Institution Administrator is assigned by National admin. He receives

Events’ records from Data Entry and is responsible to:

1. Publish Events.

2. Edit/ View/ Delete and Reject Events.

The following pages in this section will explain the details of each user’s responsibilities.


86

1- Institution Data Entry The Data Entry operator is assigned to an institution by Institution Admin.

The following operations are carried by the Data Entry on Events Module.

1.1 Add New Event

1. Login to back end interface by typing Data Entry username and


The back end home page is displayed (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 11).

3. Click Events link in the Modules main page. The events main page is displayed (Figure 27). 4. Click the “Add New” link in the Events main page.

The Add Events page will be displayed (Figure 28).

5. In the Add Event page Complete the data in the form then Click Save The Event record is added but not sent to the Institution admin.

Note: To view the added Events, click work in progress from the left menu in

the Events main page (Figure 27).

Exercise 1.1


87

Figure 27: Events main page

To be published, published, rejected and work in progress Add new Figure 28: Add – Edit Events form


88

1.2 View/Edit/Delete/send Event’s Record

1 Repeat steps 1 to 3 in exercise 1.1. 2 Click work in progress in the left menu (Figure 27).

All Events’ records added but not sent to Institution admin will be displayed.

3 To view a record, select the Event record then click View (Figure 29). The record details will be displayed.

4 To delete a record, select the Event record then click Delete (Figure


5 To update a record, select the Event record then click Edit (Figure 29)

then change the fields to be updated and click Save. The record will be updated.

6 To send an Event record to Institution Admin for approval, select the


Figure 29: View/Edit/Delete/Send Event in work in progress state

Delete, Send, Add New View, Edit

Exercise 1.2


89

1.3 Events’ Records Status The Events’ records have progress stages; each stage has its own

corresponding status. Each stage or status has its own system actor(s)

who only has the privilege to manage the record. The back-end interface

provides a view for each status.

The following table lists the “Event State”, and the user who has the

privilege to manipulate the record, and a brief description of the state.

Note: The data entry operator can view Events’ records in all the above four

status views, while the institute admin can view two statuses only: “To be

published and published”.

State/ view System Actor/

User State Description

Work in Progress


Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state).

To be Published

Institute Admin

Records sent by data entry to Institution admin but are not yet approved by him.

Published Institute Admin

Records that are published by Institution Admin, and consequently appear on the front end.

Rejected ( by Publisher)


Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, delete, resend to Institution Admin


90

1.3.1 Displaying Events’ Records Status for Data entry operator


publishing, click in the left menu work in progress (Figure 29). All Events’ records added but not yet sent for approval will be displayed.


to be publish in the left menu (Figure 29). All Events’ records sent to Institution admin but not yet published will be displayed.


the left menu (Figure 29). All Published Events will be displayed.

5 To display records that are rejected by Institution Admin and return

back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 29). All rejected Events’ records will be displayed.

Exercise 1.3.1


91

2- Institution Administrator The Institution Administrator receives Events’ records from Data Entry and

can manipulate them in different ways. The following exercises will explain

in details the institute administrator’s responsibilities for records.

2.1 Publish Event

1 Login to back end interface by typing Institution Admin username and




3 Click Events link in the Modules main page. The Events main page is displayed (Figure30).

4 The Institution Admin can click on to be published (Figure 30). Display all events sent by Data Entry and need to be published on the front end (Figure 31).

5 The Institution Admin can select the record then click on view to

revise the record details (Figure 31). 6 If the record accepted by the Institution Admin, Click publish (Figure


Exercise 2.1


92

Figure 30: Institue Admin. Events’ page

To be publish, published view, edit

Figure 31 : To be published

Delete, Publish, Reject, Add New View, Edit


93

2.2 Edit Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select an Event then click Edit (Figure 31).

The Edit events information page is displayed.

3 Click Submit after editing the record. The record information is updated.

2.3 Delete Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 31).

The Record will be deleted.

2.4 Reject Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the

reasons for rejection (Figure 31). The Record returns back to Data Entry for editing, and can be viewed in

“Rejected” view.

Exercise 2.2

Exercise 2.3

Exercise 2.4


94

2.5 Displaying Events’ Records Status for Institute Admin The Institution Admin can display Events’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Events’ records, click published from the left menu

(Figure 31). All published events are displayed where Institution admin can View.

3 To view Events’ records need to be published by Institution Admin,

click to be published from the left menu (Figure 31). All records need to be published by Institution Admin are displayed

Note: Institution admin has authority to add directly an event to the front end.

Exercise 2.5


95

News Information Management Module The news module is an integrated part of Regional VERCON. The back

end system of the news module enables system actors to manipulate news

by adding, editing, publishing or deleting them. There are two types of

users responsible for manipulating events: Data entry operator & Institution

Admin.


The Institution Data Entry is assigned for institution by Institution


1. Add News.

2. Edit/Delete News that are added but not yet sent to Institution

Administrator

3. Send News to Institute Administrator.

2- Institution Administrator

The Institution Administrator is assigned by National admin. He receives

News’ records from Data Entry and is responsible to Publish/ Edit/ View/

Delete/ Reject News.


96

1- Institution Data Entry The Data Entry operator is assigned to an institution by National Admin. The

following exercises explain the operations which allow this type of user to

manage News.

1.1 Add New News



The back end home page is displayed (Figure 5). 5. Click Modules link.


6. Click News link in the Modules main page. The events main page is displayed (Figure32).

7. Click Add New link in the News main page. The Add news page will be displayed (Figure 33).

8. Complete the data in the form. 9. Click Submit

The News record is added but not sent to the Institution admin. To view the added News, click work in progress from left menu in the event main page (Figure32).

Exercise 1.1


97

Figure 32: News main page

To be published, published Add New Rejected by publisher, work In progress Figure 33 : Add / Edit News Form


98

1.2 Edit/Delete/send News Record


All News’ records added but not sent to Institution admin will be displayed. 3 To delete a record, select the News’ record then click Delete (Figure


4 To update a record, select the record then click Edit (Figure 34) then

change the fields to be updated and click Submit. The record will be updated.

5 To send a publication record to Institution Admin for approval, select

the record then click Send (Figure 34). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

6 To View a record, select the record then click View (Figure 34). Figure 34 : Work in progress

Delete, send, Add New View, Edit

Exercise 1.2


99

1.3 News’ Records Status The news’ records have progress stages; each stage has its own

corresponding status. Each stage or status has its own system actor(s)

who only has the privilege to manage the record. The back-end interface

provides a view for each status.

The following table lists the “News State”, and the user who has the

privilege to manipulate the record, and a brief description of the state.

Note:

The data entry operator can view News’ records in all the above four

status views, while the institute admin can view two statuses only: “To

be published and published”.



Work in Progress


Draft records added and are not sent yet to Institution Admin for approval. (The institute admin can not view records in this state)

To be Published

Institute Admin Records sent by data entry to Institution admin but are not yet approved by him.

Published Institute Admin Records that are published by Institution Admin, and consequently appear on the front end



Records that are rejected by Institution Admin and so return back to Data Entry where he can edit, Delete, resend to Institution Admin


100

1.3.1 Displaying News’ Records Status for Data entry operator


publishing, click in the left menu work in progress (Figure 34). All News’ records added but not yet sent for approval will be displayed.


to be publish in the left menu (Figure 34). All News’ records sent to Institution admin but not yet published will be displayed.


the left menu (Figure 34). All Published News will be displayed.


back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 34). All rejected News’ records will be displayed.

Exercise 1.3.1


101

2- Institution Admin The Institution Administrator can start acting on News’ records after

receiving it from Data Entry operator; the following exercises explain the

operations which allow this type of user to manage events.

2.1 Publish News





3 Click News link in the Modules main page. The News main page is displayed (Figure32).

5 The Institution Admin can click on to be published (Figure 35). Display all News sent by Data Entry and need to be published on the front end.

7 The Institution Admin can click on view to revise the record details. 8 If the record accepted by the Institution Admin, Click publish (Figure


Exercise 2.1


102

Figure 35: News main page

To be published, published 2.2 Edit News’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit News’ record, select a record then click Edit (Figure 36).

The Edit News information page is displayed (Figure 37).

3 Clicks Submit after editing the record. The record information is updated.

Exercise 2.2


103

2.3 Delete Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete News’ record, select the record then click Delete (Figure

36). The Record will be deleted.

2.4 Reject Events’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the

reason for rejection (Figure 36). The Record returns back to Data Entry for editing, and can be viewed in

“Rejected” view

Figure 36:To Be Published

Delete, publish, reject, Add new view, Edit

Exercise 2.3

Exercise 2.4


104

Figure 37:Edit News

2.5 Displaying News’ Records Status for Institute Admin

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published News’ records, click published from the left menu

(Figure 36). All published News is displayed where Institution admin can View.

3 To view News’ records need to be published by Institution Admin,

click to be published from the left menu (Figure 36). All records need to be published by Institution Admin are displayed

Note: Institution admin has authority to add directly News to the front end.

Exercise 2.5


105

General Marquee Module The back end system enables system administrators to manipulate general

marquees by adding, editing, publishing or deleting them.

There are two types of users responsible for manipulating general

marquee: Institution Data entry & Institution Admin.



1. Add General Marquee.

2. Edit/Delete General Marquee that is added but not yet sent to

Institution Administrator.

3. Send General Marquee to Institute Admin.


General Marquee’s record from Data Entry and is responsible to:

1. Publish General Marquee’s record.

2. Edit/ View/ Delete and Reject General Marquee’s record.

The following pages in this section will explain the details of each user’s

responsibilities.


106


The following operations are carried by the Data Entry on General

Marquee Module.

1.1 Add New General Marquee




3. Click General Marquee link in the Modules main page. The General Marquee main page is displayed (Figure 48). 6. Click the “Add New” link in the General Marquee main page.

The Add General Marquee page will be displayed (Figure 49).

7. In the Add General Marquee page, complete the data in the form then Click Save. The General Marquee’s record is added but not sent to the Institution admin.

Note: To view the added General Marquee, click work in progress from the left

menu in the General Marquee main page (Figure 48).

Exercise 1.1


107

Figure 38: General Marquee main page

To be published, published, rejected and work in progress Add new

Figure 39: Add – Edit General Marquee form


108

1.2 View/Edit/Delete/send General Marquee’s Record


All General Marquee’s records added but not sent to Institution admin will be displayed.

3 To view a record, select the General Marquee’s record then click

View (Figure 40). The record details will be displayed.

4 To delete a record, select the General Marquee’s record then click

Delete (Figure 40). The record will be deleted.

5 To update a record, select the General Marquee’s record then click

Edit (Figure 40) then change the fields to be updated and click Save. The record will be updated.

6 To send a General Marquee’s record to Institution Admin for approval,

select the record then click Send (Figure 40). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

Exercise 1.2


109

Figure 40: View/Edit/Delete/Send General Marquee in work in progress state


1.3 General Marquee’s Records Status The General Marquee’s records have progress stages; each stage has its

own corresponding status. Each stage or status has its own system

administrator(s) who only has the privilege to manage the record. The

back-end interface provides a view for each status.

The following table lists the “General Marquee’s State”, and the user who

has the privilege to manipulate the record, and a brief description of the

state.


110

Note: The data entry operator can view General Marquee’s records in all the

above four status views, while the institute admin can view two statuses

only: “To be published and published”.



Work in Progress



To be Published

Institute Admin








111

1.3.1 Displaying General Marquee’s Records Status for Data entry operator


publishing, click in the left menu work in progress (Figure 38). All General Marquee’s records added but not yet sent for approval will be displayed.


to be publish in the left menu (Figure 38). All General Marquee’s records sent to Institution admin but not yet published will be displayed.


the left menu (Figure 38). All Published General Marquee will be displayed.


back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 38). All rejected General Marquee’s records will be displayed.

Exercise 1.3.1


112

2- Institution Administrator The Institution Administrator receives General Marquee’ records from Data

Entry and can manipulate them in different ways. The following exercises

will explain in details the institute administrator’s responsibilities for

records.

2.1 Publish General Marquee





3 Click General Marquee link in the Modules main page. The General Marquee main page is displayed (Figure41).

4 The Institution Admin can click on to be published (Figure 41). Display all General Marquee sent by Data Entry and need to be published on the front end (Figure 42).


revise the record details (Figure 42). 6 If the record accepted by the Institution Admin, Click publish (Figure


Exercise 2.1


113

Figure 41: General Marquée main page





114

2.2 Edit General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a General Marquee’s record then click Edit

(Figure 42). The Edit General Marquee information page is displayed.


2.3 Delete General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 42).


2.4 Reject General Marquee’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject and write the

reason for rejection (Figure 42). The Record returns back to Data Entry for editing, and can be viewed in

“Rejected” view.

Exercise 2.2

Exercise 2.3

Exercise 2.4


115

2.5 Displaying General Marquee’s Records Status for Institute Admin The Institution Admin can display General Marquee’s records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published General Marquee’ records, click published from

the left menu (Figure 41). All published General Marquee are displayed where Institution admin can View.

3 To view General Marquee’ records need to be published by Institution


Note: Institution admin has authority to add directly a General Marquee to the front end.

Exercise 2.5


116

CCCooollllllaaabbbooorrraaatttiiivvveee PPPaaarrrtttnnneeerrrsss IIInnnfffooorrrmmmaaatttiiiooonnn MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm///MMMoooddduuullleeesss


administrators manage Collaborative Partners module using back

end interface.

Collaborative Partners and Information Management System/Modules

118


119

Collaborative Partners Information Management Module The collaborative partners’ module is an integrated part of NEPPNET. The

back end system of the collaborative partners’ module enables system

administrators to manipulate collaborative partners by adding, editing,

publishing or deleting Collaborative partners’ records. There are two types

of users responsible for manipulating Collaborative partners: Data entry

administrator & Institution Admin.



1. Add Collaborative partners’ records.

2. Edit/Delete Collaborative partners’ records that are added but not

yet sent to Institution Administrator.

3. Send Collaborative partners’ records to Institute Administrator.


Collaborative partners’ records from Data Entry and is responsible to:

1. Publish Collaborative partners’ records.

2. Edit/ View/ Delete and Reject Collaborative partners’ records.



120

1- Institution Data Entry The Data Entry administrator is assigned to an institution by Institution

Admin. The following operations are carried by the Data Entry on

Collaborative Module.

1.1 Add New Collaborative Record




3. Click Collaborative link in the Modules main page. The collaborative main page is displayed (Figure 48). 4. Click the “Add New” link in the Collaborative main page.

The Add Collaborative page will be displayed (Figure 49).

5. In the Add Collaborative page Complete the data in the form then Click Save The collaborative partner record is added but not sent to the Institution admin.

Note: To view the added Collaborative partner, click work in progress from the

left menu in the Collaborative main page (Figure 48).

Exercise 1.1


121

Figure 48: Collaborative main page

To be published, published, rejected and work in progress Add new

Figure 49: Add – Edit Collaborative form


122

1.2 View/Edit/Delete/send Collaborative partners’ Records


All Collaborative partners’ records added but not sent to Institution admin will be displayed.

3 To view a record, select the record then click View (Figure 50).

The record details will be displayed.

4 To delete a record, select the record then click Delete (Figure 50). The record will be deleted.


change the fields to be updated and click Save. The record will be updated.

6 To send an Event record to Institution Admin for approval, select the


Figure 50: View/Edit/Delete/Send Event in work in progress state


Exercise 1.2


123

1.3 Collaborative partners’ Records Status The Collaborative partners’ records have progress stages; each stage has

its own corresponding status. Each stage or status has its own system

administrator who only has the privilege to manage the record. The back-

end interface provides a view for each status.

The following table lists the “Collaborative records’ State”, and the user

who has the privilege to manipulate the record, and a brief description of

the state.

Note: The data entry can view Collaborative records’ in all the above four status

views, while the institute admin can view two statuses only: “To be

published and published”.



Work in Progress



To be Published

Institute Admin








124

1.3.1 Displaying Collaborative Records’ Status for Data entry administrator


publishing, click in the left menu work in progress (Figure 50). All Collaborative partners’ records added but not yet sent for approval will be displayed.


to be publish in the left menu (Figure 50). All records sent to Institution admin but not yet published will be displayed.


the left menu (Figure 50). All Published Collaborative partners’ records will be displayed.


back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 50). All rejected records will be displayed.

Exercise 1.3.1


125

2- Institution Administrator The Institution Administrator receives Collaborative partners’ records from

Data Entry and can manipulate them in different ways. The following

exercises will explain in details the institute administrator’s responsibilities

for Collaborative partners’ records.

2.1 Publish Collaborative partners’ records





3 Click Collaborative link in the Modules main page. The Collaborative partners main page is displayed (Figure51).

4 The Institution Admin can click on to be published (Figure 51). Display all records sent by Data Entry and need to be published on the front end (Figure 52).


revise the record details (Figure 52). 6 If the record accepted by the Institution Admin, select the record then

click publish (Figure 52). The record will be published on the front end interface.

Exercise 2.1


126

Figure 51: Collaborative Partner main page


Figure 52 : To Be Published



127

2.2 Edit Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 51).

The Edit record information page is displayed.


2.3 Delete Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 51).


2.4 Reject Collaborative partners’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 51).

The Record returns back to Data Entry for editing, and can be viewed in “Rejected” view.

Exercise 2.2

Exercise 2.3

Exercise 2.4


128

2.5 Displaying Collaborative partners’ records Status for Institute Admin The Institution Admin can display Collaborative partners’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published records, click published from the left menu (Figure

52). All published records are displayed where Institution admin can View.

3 To view records need to be published by Institution Admin, click to be

published from the left menu (Figure 52). All records need to be published by Institution Admin are displayed.

Note: Institution admin has authority to add directly an event to the front end.

Exercise 2.5

Country Reports, Good practices, Link and other Modules

129

CCCooouuunnntttrrryyy RRReeepppooorrrttt,,, GGGooooooddd PPPrrraaaccctttiiiccceeesss,,, LLLiiinnnkkksss aaannnddd RRRSSSSSS MMMoooddduuullleeesss


administrators manage Country Reports, Good Practices, Laws and

Regulations, Links and RSS modules using back end interface


130


131

1- Country Reports Module The back end system enables the system administrators to

Add/Update/Delete Country Report’s data. There are two types of users

responsible for manipulating Country Reports: Data entry administrator &

Institution Admin.



1. Add Country Reports’ records.

2. Edit/Delete Country Reports’ records that are added but not yet sent

to Institution Administrator.

3. Send Country Reports’ records to Institute Administrator.


Country Reports’ records from Data Entry and is responsible to:

1. Publish Country Reports’ records.

2. Edit/ View/ Delete and Reject Country Reports’ records.



132


Admin. The following operations are carried by the Data Entry on Country

Report module.

1.1 Display Country Reports

1. Login to back end interface using the data entry username and password Data entry home page will be displayed (figure 5)

2. Click Modules link.

The module main page is displayed (figure 11).

3. Click Country Reports. The Country Report main page is displayed (figure 58).

Figure 58: Country Reports main Page

Published, to be published Rejected and work in progress Add New

Exercise 1.1


133

1.2 Add New Country Report

1. Repeat steps 1 to 3 in exercise 1.1.

2. Click Add New. The Country Report form page will be displayed (figure 58)

3. Fill the data in the displayed form, and then click Submit (figure 59).

The new report is added and users can view it in the country’s Front end. Figure 59: Country Reports Add - Edit page

Exercise 1.2


134

Figure 60: View/Edit/Delete/Send country report in work in progress state

Delete, Send, Add New view, edit and agrovoc 1.3 View/ Edit/ Delete a Country Report


2. To view report information, select the report then click view. The report information will be displayed.

3. To modify data of a report, select the report then click Edit. The Country Report form page will be displayed (figure59)

4. Change the required information in the form and click submit.

The report information is modified.

5. To delete a report, select the report then click Delete (Figure 60). The report is deleted.

6. To send a country report to Institution Admin for approval, select the record then click Send (Figure 60). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

Exercise 1.3


135

2- Institution Administrator The Institution Administrator receives country report’s records from Data


will explain in details the institute administrator’s responsibilities for country

reports’ records.

2.1 Publish country reports’ records





3 Click country report link in the Modules main page. The Country report main page is displayed (Figure61).





Exercise 2.1


136

Figure 61: Country Report main page





137

2.2 Edit country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 62).



2.3 Delete country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 62).


2.4 Reject country reports’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 62).


Exercise 2.2

Exercise 2.3

Exercise 2.4


138

2.5 Displaying country reports’ records Status for Institute Admin The Institution Admin can display country reports’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.





Note: Institution admin has authority to add directly a country report to the front end.

Exercise 2.5


139

2- Good Practices Module

The back end system enables the system administrators to

Add/Update/Delete Good Practices’ data. There are two types of users

responsible for manipulating Good Practices: Data entry administrator &

Institution Admin.



1. Add Good Practices’ records.

2. Edit/Delete Good Practices’ records that are added but not yet sent

to Institution Administrator.

3. Send Good Practices’ records to Institute Administrator.


Good Practices’ records from Data Entry and is responsible to:

1. Publish Good Practices’ records.

2. Edit/ View/ Delete and Reject Good Practices’ records.



140


Admin. The following operations are carried by the Data Entry on

Collaborative Module.

1.1 Display Good Practices

1. Login to back end interface using the data entry username and password Data entry home page will be displayed (figure 4)


The modules main page is displayed (figure 5).

3. Click Good Practices. The Good Practices main page is displayed (figure 63).

Figure 63: Good Practices main Page

To be publish, published Rejected and work in progress Add New

Exercise 1.1


141

1.2 Add New Good Practices


2. Click Add New. The Good Practices form page will be displayed (figure 64)


The good practice record is added but not sent to the Institution admin. Note: To view the added good practices, click work in progress from the

left menu in the good practices main page (Figure 63).

Figure 64: Good Practices information Form

Exercise 1.2


142

1.3 View/ Edit/ Delete a Good Practices


2. To view Good Practices information, select the record then click view. The record information will be displayed.

3. To modify data of a record, select the record then click Edit. The Good Practices form page will be displayed (figure60)

4. Change the required information in the form and click submit.

The record information is modified.

5. To delete a record, select the record then click Delete. The record is deleted.

Exercise 1.3


143

2- Institution Administrator The Institution Administrator receives Good Practices’ records from Data


will explain in details the institute administrator’s responsibilities for Good

Practices’ records.

2.1 Publish Good Practices’ records





3 Click Good Practices link in the Modules main page. The Good Practices main page is displayed (Figure65).





Exercise 2.1


144

Figure 65: Good Practices main page





145

2.2 Edit Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 66).



2.3 Delete Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 66).


2.4 Reject Good Practices’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 66).


Exercise 2.2

Exercise 2.3

Exercise 2.4


146

2.5 Displaying Good Practices’ records Status for Institute Admin The Institution Admin can display Good Practices’ records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.





Note: Institution admin has authority to add directly a Good Practice to the front end.

Exercise 2.5


147

3- Links Module The back end system enables the system administrators to

Add/Update/Delete Links' data. The institution Administrator is the only

user who can publish links records, he is responsible to:

1.1 Display Links

1. Login to back end interface using the institution Administrator username and password Institution Admin home page will be displayed (figure 4)


The user manager and institutions main page is displayed (figure 5).

3. Click Links. The Links main page is displayed (figure 67).

Figure 67: Links main page

Delete, Add New Edit

Exercise 1.1


148

1.2 Add new Link


2. Click Add New.

The Links form page will be displayed (figure 68)


The new link is added and users can view it in the Front end. Figure 68: Add - Edit Link Form

1.3 Edit/Delete a Link

1. Repeat steps 1 to 3 in exercise 1.1. 2. To modify data of a Link, select the record then click Edit (Fig. 67).

The Link form page will be displayed (figure68). 3. Change the required information in the form and click submit.

The record information is modified. 4. To delete a Link, select the record then click Delete (Figure 67).

The record is deleted.

Exercise 1.2

Exercise 1.3


149

4- RSS Module The back end system enables the system administrators to

Add/Update/Delete RSS data. Both institution and data entry

administrators can create and manage RSS records.


Admin. The following operations are carried by the Data Entry on RSS

Module.

1.1 Display RSS

1. Login to back end interface using the data entry username and password Data entry Admin home page will be displayed (figure 4)

2. Click Modules link. The user manager and institutions main page is displayed (figure 5).

3. Click RSS.

The RSS main page is displayed (Figure 69).

1.2 Add new RSS


2. Click Add New.

The RSS form page will be displayed (Figure 70)

3. Fill the data in the displayed form, and then click Submit (Figure 70).

The RSS record is added but not sent to the Institution admin.

Exercise 1.1

Exercise 1.2


150

Note: To view the added RSS, click work in progress from the left menu

in the RSS main page (Figure 69).

Figure 69: RSS main page

Delete, Add New Figure 70: Add - Edit RSS Form


151

1.3 Edit/Delete/Send RSS

1 Repeat steps 1 to 3 in exercise 5.1. 2 To modify data of RSS, select the record then click Edit (Figure 66).

The RSS form page will be displayed (figure67).

3 Change the required information in the form and click submit. The record information is modified.

4 To delete RSS, select the record then click Delete (Figure 66).

The record is deleted.

6 To send a record to Institution Admin for approval, select the record then click Send. After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

Exercise 1.3


152

2- Institution Administrator The Institution Administrator receives RSS records from Data Entry and

can manipulate them in different ways. The following exercises will explain

in details the institute administrator’s responsibilities for RSS records.

2.1 Publish RSS records





3 Click RSS link in the Modules main page. The RSS main page is displayed (Figure 71).




click publish (Figure 72).

7 The institute admin should open module main page and click on Export XML (Figure 73). The record will be published on the front end interface.

Exercise 2.1


153

Figure 71: RSS main page





154

2.2 Edit RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 72).



2.3 Delete RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 72).

The Record will be deleted. Figure 73 : Export XML

Exercise 2.2

Exercise 2.3


155

2.4 Reject RSS records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 72).


2.5 Displaying RSS records Status for Institute Admin The Institution Admin can display RSS records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.





Note: Institution admin has authority to add directly RSS to the front end.

Exercise 2.4

Exercise 2.5


156

EEExxxttteeennnsssiiiooonnn BBBuuulllllleeetttiiinnnsss MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm FFFrrrooonnnttt eeennnddd IIInnnttteeerrrfffaaaccceee In this section, you learn about accessing, browsing and searching the

front end of the Extension bulletins module that are available to any

user.

Extension Bulletins Management System – front-end interface

158


159

1- Access Function: How to start the Front end interface?

1- Open the browser. 2- Write in Address : http://vercon-neareast.net

3- The website will be displayed in the browser as shown below.

4- The user selects the Website Language from the language drop down list

(Figure 3).

5- Click “Extension Bulletins management System” to access the system

Figure 3: Home page

Exercise 1.1

Language drop down list Extension Bulletins Management System


160

2- Browse Function: The user of the VERCON can browse various components of Bulletins system.

2.1 Browsing Bulletins by domain

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click the domain under the introduction in the main page of the

bulletins system(figure 4).

3. Or, click Browse by Domain in the right side menu All domains will be displayed in a separate page(figure 5). Then click the domain under the introduction in the main page of the bulletins system. All bulletins under this domain will be displayed(figure 6).

Exercise 2.1


161

Figure 4: Browse bulletins by Domain from the main page All domains of bulletins search a specific topic Browse by domain

Figure 5: Browse bulletins by Domain


162

Figure 6: Bulletins under the selected Domain 2.2 Browsing All Bulletins 2.2 Browsing All Extension Bulletins

1. Repeat steps from 1 to 5 in exercise 1.1. 1- Click All Extension Bulletins

All bulletins will be displayed regardless of type or subject (Figure 7).

Exercise 2.2


163

Figure 7: Browsing all Extension Bulletins Search by country, domain, bulletin, title or subtitle Free search


164

2.3 Browsing by Country

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click Browse by Country from the right menu

All countries will be displayed (Figure 8). 3. Select a country and click on it

All bulletins published under this country will be displayed (Figure 9). Figure 8: Browsing Extension Bulletins by country Figure 9: Browsing Extension Bulletins under specific country

Exercise 2.3


165

2.4 Display Bulletins Statistics

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click Bulletins Statistics from the right menu Number of published bulletins classified by country and by domain will be displayed (Figure 10).

Figure 10: Bulletins statistics by country and domain

Exercise 2.4


166

2.5 Browsing Bulletin details

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Select a bulletin using any of the browsing methods explained above

(figure 11). 3. Click Details under the bulletin’s introduction to display the bulletin

content stored by the system Details of the selected bulletin will be displayed in a new page (figure 12).

4. Click the internet link to the right side of the bulletin’s title. The original bulletin will be displayed from its publishing location (figure 13).

5. click on the pdf icon to the right side of the bulletin’s tile The bulletin will be displayed in your browser in pdf forma (figure 14).

Figure 11: Browsing Bulletins details

Exercise 2.5

Bulletin details


167

Figure 12: Bulletins details displayed by the system Bulletin link and bulletin in pdf


168

Figure 13: Bulletins details displayed from its publishing location

Original publishing location Figure 14: Bulletins details displayed in pdf format Bulletin details in pdf format


169

3- Search Function: 3.1 Advanced Search

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click search a specific topic (figure 4).

All extension bulletins page will be displayed (Figure 7).

3. Select a country, bulletin domain, bulletin title, any main title in a bulletin or any sub-title from the drop down menus.

4. When you select a bulletin, the next drop down menu will have all the titles

in this bulletin.

5. When you select a title in this bulletin, the next drop down menu will have all sub-titles under this title.

6. After your selection is complete, click search button.

The subtitle and the related text will be displayed under the search box(Figure 15).

Figure 15: Search results of advanced search

Exercise 3.1


170

3.2 Free Search

1. Repeat steps from 1 to 5 in exercise 1.1. 2. Click search a specific topic (figure 4).

All extension bulletins page will be displayed (Figure 7). 3. Click Free Search under the advanced search box (Figure 7).

The free search box will be displayed on top of bulletin domains in a new page (Figure 16).

4. Write a keyword in the search box and click search. All titles, sub-titles and content that have this word will be displayed in a new page (figure 17).

Note: In the free search, the key word (variety) will be searched in all bulletins in the system. This is an advantage for the user, for example you can compare the infection symptoms of a certain insect in more than one crop without searching the whole published bulletins (review figure 17).

Figure 16: Free Search in all bulletins

Exercise 3.2


171

Figure 16: Results of Free Search in all bulletins


172

EEExxxttteeennnsssiiiooonnn BBBuuulllllleeetttiiinnnsss MMMaaannnaaagggeeemmmeeennnttt SSSyyysssttteeemmm BBBaaaccckkk---eeennnddd iiinnnttteeerrrfffaaaccceee

In this section, you learn about how system administrators manage

Extension Bulletins Management System using back end interface.

Extension Bulletins Management System – back-end interface

174


175

Extension Bulletins Management System The back end system enables system administrators to Add/Update/

Delete/Publish Extension Bulletins data. There are two users responsible

for administrating Publications Institution Data Entry user and Institution

Administrator.

1- Institution Data Entry The Institution Data Entry user is to be assigned to an institution by the

institution Admin. The following operations are carried out by the Institution

Data Entry on Bulletin System.

1.1 Adding An Extension Bulletin 1 Login to back end interface by typing Data Entry username and

password which was assigned to him by the Institution Admin then click login (Figure 4).



3 Click Bulletins link in the Modules main page. The Bulletins main page is displayed (Figure 17).

4 Click Add New link in the Bulletins main page. The Add Bulletins page will be displayed (Figure 18).

Exercise 1.1


176

Figure 17: Bulletins main page

To be published, published Add New , rejected, work in progress) 1.2 Entering bulletin’s data 1 Repeat steps 1 to 4 in exercise 1.1. 2 Complete the form by entering the bulletin’s data in page 1 of the

bulletin system (figure 18) (country, publisher, domain, bulletins title, author, bulletin’s number, year, summary, link to the original internet site)

3 You can also upload the pdf file of the bulletin if available 4 Click next to go to page 2

Page 2 of bulletins system will be displayed (figure 19). 5 Write the first main title in the bulletin, and the associated text in

related boxes.

6 Click on the icon next to the main title above the text boxes to add a new main title. Repeat this for all main titles in the bulletin.

7 Click save, then click next to go to page 3

Page 3 of bulletins system will be displayed (figure 20).

Exercise 1.2


177

8 Select the main title that you want to add its sub-titles. Write the associated subtitle and its related text.

9 Click on Add sub-title next to the main title above the text boxes to add a new sub-title. Repeat this for all sub-titles under the same main title.

10 Repeat steps 8 and 9 for all main titles to add its sub-titles in the

same way. You can add a photo, image or chart to all titles and sub-titles by clicking on photo button under the associated title.

11 Click save, then click finish.

The Bulletin record is added but not sent to the Institution admin. To view the added Bulletin, select work in progress from left menu in the Bulletins main page (Figure17).

Figure 18: Bulletin data entry page 1


178

Figure 19: Bulletin data entry page 2

Add photo Add new main title Figure 20: Bulletin data entry page 3

Select the main title Add new sub-title


179

1.3 Edit/Delete/send Bulletin Record

1 Repeat steps 1 to 4 in exercise 1.1.

2 Click work in progress in the left menu (Figure 17). All Bulletin records added but not yet sent to Institution admin will be

displayed(Figure 21).

3 To delete a record, select the Bulletin record then click Delete. The record will be deleted.

4 To update a record, select the Bulletin record then click Edit then


5 To send a Bulletin record to Institution Admin for approval, select the

record then click Send. After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

6 To View a record, select the Bulletin record then click View.

Figure 21: The Bulletin page – Bulletin listing

Delete, Send, Add new Edit, Veiw

Exercise 1.3


180

2- Institution Administrator The Institution Administrator receives Bulletin’s records from Data Entry

and can manipulate them in different ways. The following exercises will

explain in details the institution administrator’s responsibilities for Bulletins.

2.1 Publish Bulletin’s record 1 Login to back end interface by typing the Institution Admin username

and password then click login (Figure 4). The back end home page is displayed (Figure 5).



3 Click Bulletins link in the Modules main page. The Bulletins main page is displayed (Figure21).

4 The Institution Admin can click on to be published (Figure 24). To display all Bulletins sent by Data Entry and need to be published on the front end.

5 The Institution Admin can click on view to revise the record details. 6 If the record is accepted by the Institution Admin, he can click publish

(Figure 24). The record will be published on the front end interface.

Exercise 2.1


181

Figure 24: Institution Admin Bulletins main page

To be published, published view, edit 2.2 Edit Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To edit a Bulletins record, select a Bulletin then click Edit (Figure 24).

The Edit Bulletins information page is displayed (Figures 18, 19 and 20).

3 Clicks Save, then click finish after editing the record. The record information is updated.

2.3 Delete Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Bulletin’s record, select the record then click Delete

(Figure 24). The Record will be deleted.

Exercise 2.2

Exercise 2.3


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2.4 Reject Bulletins’ records 1 Repeat steps 1 to 3 in exercise 2.1. 2 To delete a Bulletin record, select the record then click Reject and

write the reasons for rejection (Figure 24). The Record returns back to Data Entry for editing, and can be viewed in

“Rejected” view 2.5 Displaying Bulletins’ Records Status The Institution Admin can display Bulletins’ records in different stages of progress as: 1- To be published: are records sent to the Institution admin but not yet published by him. 2- Published: Records that are approved by the Institution Admin and thus are published.

1 Repeat steps 1 to 3 in exercise 2.1. 2 To view published Bulletins records, click published from the left

menu (Figure 24). All published Bulletins are displayed where Institution admin can View.

3 To view Bulletins records need to be published by the Institution


Note: The Institution admin has authority to add directly a Bulletin to the front end.

Exercise 2.4

Exercise 2.5

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183

RRRuuurrraaalll WWWooommmaaannn MMMoooddduuullleee

In this section, you learn how Data Entry and Institution

administrator manage Rural Woman module using back end

interface

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185

Rural Woman Module

The back end system enables system administrators to manipulate rural

woman Data by adding, editing, publishing or deleting records.

The rural woman module is composed of ten sub-modules which are

Balanced Meal, Old Meal, Daily Meal, Occasion Meal, Food Production,

Save Food, Child Disease, Vaccination, News Letters and Associations.

In this section, we will explain in details the balanced meal sub-module

only and the rest of the sub-modules are handled in the same way, as

what applied to balanced meal module is applied to the rest of the

modules.

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There are two types of users responsible for manipulating records: Data

entry administrator & Institution Administrator.



1. Add records.

2. Edit/Delete records that are added but not yet sent to Institution

Administrator.

3. Send records to Institute Administrator.


records from Data Entry and is responsible to:

1. Publish records.

2. Edit/ View/ Delete and Reject records.


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The following operations are carried by the Data Entry on Balanced Meal

sub-module.

1.1 Add New Balanced Meal



The back end home page is displayed (Figure 2). 2. Click Modules link. The Modules main page is displayed (figure3).

3. Click Rural Woman link in the Modules main page. The rural woman main page is displayed (Figure 4). 4. Click Balanced Meal link in the Rural Woman main page. The Balanced Meal main page is displayed (Figure 5). 5. Click the “Add New” link in the Balance Meal main page.

The Add Events page will be displayed (Figure 6).

6. In the Add Event page Complete the data in the form then Click Save The Balance Meal record is added but not sent to the Institution admin.

Note: To view the added Balanced Meal, click work in progress from the left

menu in the Balance Meal main page (Figure 5).

Exercise 1.1

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Figure 3: Modules main page

Figure 4: Rural Woman main page

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Figure 5: Balanced Meal main page

to be published, published, rejected and work in progress Add new Figure 6: Add – Edit Balanced Meal form

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1.2 View/Edit/Delete/send Balanced Meal’s Record


All Balance Meal’s records added but not sent to Institution admin will be displayed.

3 To view a record, select the record then click View (Figure 7).

The record details will be displayed.

4 To delete a record, select the record then click Delete (Figure 7). The record will be deleted.



6 To send a record to Institution Admin for approval, select the record

then click Send (Figure 7). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin.

Figure 7: View/Edit/Delete/Send Balanced Meal in work in progress state


Exercise 1.2

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1.3 Balance Meal Record Status The Balance Meal records have progress stages; each stage has its own

corresponding status. Each stage or status has its own system

administrator(s) who only has the privilege to manage the record. The

back-end interface provides a view for each status.

The following table lists the “Balance Meal State”, and the user who has

the privilege to manipulate the record, and a brief description of the state.

Note: The data entry can view records in all the above four status views, while

the institute admin can view three statuses only: “To be published,

published, and rejected by publisher”



Work in Progress



To be Published

Institute Admin







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1.3.1 Displaying Balance Meal’s Records Status for Data entry


publishing, click in the left menu work in progress (Figure 5). All records added but not yet sent for approval will be displayed.


to be publish in the left menu (Figure 5). All records sent to Institution admin but not yet published will be displayed.


the left menu (Figure 5). All Published records will be displayed.


back to Data Entry to edit, delete or resend to Institution Admin, click Rejected by publisher in the left menu (Figure 5). All rejected records will be displayed.

Exercise 1.3.1

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193

2- Institution Administrator The Institution Administrator receives Balanced Meal’s records from Data


will explain in details the institute administrator’s responsibilities for

records.

2.1 Publish a Balance Meal Record



The back end home page is displayed (Figure 2). 2. Click Modules link. The Modules main page is displayed (figure3).

3. Click Rural Woman link in the Modules main page. The rural woman main page is displayed (Figure 4). 4. Click Balanced Meal link in the Rural Woman main page. The Balanced Meal main page is displayed (Figure 5).

5. The Institution Admin can click on to be published (Figure 8).

Display all events sent by Data Entry and need to be published on the front end (Figure 9).

6. The Institution Admin can select the record then click on view to revise

the record details (Figure 9). 7. If the record accepted by the Institution Admin, Click publish (Figure 9).

The record will be published on the front end interface.

Exercise 2.1

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Figure 8: Balance Meal main page

to be publish, published View, edit



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2.2 Edit a Balance Meal Record 1 Repeat steps 1 to 4 in exercise 2.1. 2 To edit a record, select a record then click Edit (Figure 8).

The Edit Balance Meal information page is displayed.


2.3 Delete a Balance Meal Record 1 Repeat steps 1 to 5 in exercise 2.1. 2 To delete a record, select the record then click Delete (Figure 9).


2.4 Reject a Balance Meal Record 1 Repeat steps 1 to 5 in exercise 2.1. 2 To reject a record, select the record then click Reject (Figure 9).


Exercise 2.2

Exercise 2.3

Exercise 2.4

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2.5 Displaying a Balance Meal Record Status for Institute Admin The Institution Admin can display Balanced Meal records in different stages as 1- To be published: are records sent to Institution admin but not yet published by him. 2- Published: Records that are approved by Institution Admin and so published.




published from the left menu (Figure 8). All records need to be published by Institution Admin are displayed

Note: Institution admin has authority to add directly a balance meal to the front end.

Exercise 2.5

vercon user manual

Education

marquee records status

display records status

display experts records

display news

regional vercon modules

national administrator

regional vercon frontend

events meetings