vacancy rehabilitation contractor services for the...

S-VAC03022015

VACANCY REHABILITATION CONTRACTOR SERVICES FOR THE WATERBURY HOUSING AUTHORITY

PRE-APPROVAL APPLICATION GENERAL INFORMATION

APPLICATlON DEADLINE: Wednesday March 25, 2015 @ 3:00 pm

HOW TO APPLY: Read and fill out in completion the attached Pre-QualificationApplication. Please print legibly or use typed print.

Applications may be emailed to: [email protected]

OR mailed or hand-delivered to:

Waterbury Housing AuthorityAttn: Gina Worth, Procurement Coordinator2 Lakewood RoadWaterbury, CT 06704

BIDDING: Applications will be scored after March 25, 2015. (Furtherinformation on the scoring process and requirements for pre-qualification are included in the proceeding applicationdocuments.) All applicants will receive written notification oftheir pre-qualification status. Those applicants that have beendeemed "Pre-Qualified" will then be allowed to submitcompetitive bids via the www.ventract.com website. Thecontract(s} will be awarded to the lowest pre-qualifiedbidder(s}. "Pre-Qualified" status does not imply or guaranteean award of contract with the WHA.

CONTACT: For any questions regarding the pre-qualification processplease contact the Procurement Coordinator for the WHA,Gina Worth, at [email protected] call (203) 596-2096.

CONTRACTOR PRE-QUALIFICATION

APPLICATION PACKET

FOR

THE WATERBURY HOUSING AUTHORITY

LOW INCOME PUBLIC HOUSING VACANT

UNIT REHABILITATION SERVICES

S-VAC030220 15

Any contractor desiring to bid as a general contractor on WHA LlPH vacancyrehabilitation projects must be pre-qualified.

This packet contains the instructions and forms required for the pre-qualificationprocess. All applicants who submit a pre-qualification packet will be notified via email oftheir status. A determination of pre-qualification is valid for one year.

The contractor must meet all county and state licensing requirements as well as anylicensing requirements of the municipality in which the work is to be performed. Thisalso requires that continuous adequate liability insurance and workers compensationcoverage be maintained.

All workmanship and materials must conform to HUD guidelines as stated in the workwrite-up, the general specifications, state or municipal building codes and be ofacceptable quality and meet WHA approval.

The completed application and all supporting materials required in this packet are to besubmitted to the:

Housing Authority of the City of WaterburyAttn: Gina Worth, Purchasing Coordinator2 Lakewood Rd.Waterbury, CT 06704

If you have questions on the process, please email Gina Worth [email protected] .

INTRODUCTION

The WHA provides Low Income Public Housing (LlPH) to qualified families andindividuals and is currently looking for qualified contractors for the rehabilitation servicesof vacant LlPH units.

The rehabilitation services involve construction on vacant multi-family and singlefamily homes, as well as high rise units and elderly housing. The services are tobring these vacant units up to HQS and REAC standards and to a move-inready condition. The typical work includes but is not limited to cleaning,demolition, framing, roofing, drywall, siding, painting, masonry, flooring, electrical,mechanical, plumbing, and sanitary sewer/septic.

Any contractor desiring to bid on these rehabilitation projects must be pre-qualified withthe WHA. Once pre-qualified, a contractor must provide proof of licensing renewals toremain eligible to respond to any invitation to bid for appropriate housing constructionprojects.

DISCLAIMER

Pre-qualification of a contractor does not guarantee that any contractor will be awardeda project. Pre-qualified contractors will be eligible to participate in the competitivebidding process for construction projects administered by the WHA.

CONTRACTOR MINIMUM QUALIFICATIONS

Contractor must have been in the construction business a minimum of 2 years.

Contractor must have prior work experience with other Housing Authorities or similaragencies.

Contractor must possess and maintain proper construction licensing including allappropriate state, municipal and county business and occupational licenses. Inaddition, a contractor must maintain proper lead based paint certifications and licenses.

Contractor must provide proof of adequate insurance per the requirements listed below.

Contractor must receive favorable references on prior work in reference checksperformed by the WHA staff.

Contractor must provide adequate proof of financial capacity and stability to properlyperform rehabilitation work without harm to the WHA.

Contractor must certify that neither it nor its principals are presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from any HUDprogram activities. (See attachment A)

Contractor must score a minimum of 25 on his Pre-Approval Application.

INSURANCE REQUIREMENTS

The minimum limits of insurance are listed below in this section. Certificates of insurancemust be presented at the time of contract award. Contractor shall maintain limits no lessthan:

Comprehensive Public Liability: no less than $1,000,000 for injuries, including accidentaldeath to anyone person, per accident and $1,000,000 in the aggregate for policy term.

Automobile Liability: for injuries or damages caused by the Contractor's vehicle on thejob site, a minimum combined single liability limit of $500,000.

Workers' Compensation and Employers Liability: insurance covering all employeesmeeting statutory requirements in compliance with the applicable state and federal lawsnot less than $100,000 per person for employers' liability. No exclusions.

Additional Misc. Liability: Any additional insurance required for certification as a leadlicensed contractor or an asbestos licensed contractor including pollution liabilityinsurance.

Per the written contract, the Housing Authority of the City of Waterbury (WHA), itsemployees and agents, are endorsed as additionally insured. The WHA is also endorsedfor waiver of subrogation on the above mentioned general liability and workerscompensation policies.

LIMITS CAN CHANGE BASED UPON PROJECT CRITERIA.

RENEWAL OF PRE-QUALIFIED STATUS

Automatic annual renewal will be made for contractors that maintain:

The licensing (or an equivalent or higher level license) used for the original pre-qualification.

Current city/county occupational and/or business licenses. It is the contractors'responsibility to provide WHA updated contact information and anyadditions or changes in licenses not less than 30 days prior to the expiration of thecontractor's prequalified status.

Current insurance certificates. It is the contractors' responsibility to provide the WHAupdated insurance certificates prior to expiration.

EVALUATION

The WHA reserves the right to determine, at its sole discretion, whether a Contractor'sstatement of qualifications satisfactorily meets the criteria established in the pre-qualification questionnaire. Further, the WHA reserves the right to seek clarificationfrom any Contractor, any reference provided by the Contractor, Owner's for whom theContractor has provided services, foreknowledge of Contractor's work for the WHA orothers, collateral public sources, and licensing authorities for any Contractorsubmitting a statement of qualifications. The following factors will be evaluated basedon a point system.

10 Points:

10 Points:

5 Points:

5 Points:

5 Points:

5 Points (Bonus):

Contractor's qualifications and experience - Age of the company,qualifications of key personnel to be assigned to rehabilitationprojects, extent of Contractor's activities

References - Contractor's considerable and readily quantifiedexperience in providing similar services; Contractor's provenability to effectively manage multiple sites; Maintenance, safety,and security of work sites; Handling punch lists; Adequate costcontrols; Timely work, sequencing, and completion; Properinvoicing and accounting practices; Proper management andpayment of subcontractors and supply vendors.

The financial stability and capacity of Contractor.

Quality Assurance - management of work quality by contractorand subcontractors; quality of materials and supplies used;follow-up on quality issues, punch list items; and overall quality.

Operations Management: - Standards of workplace conduct;Supervisory plan; Policies in recruitment and assignment toensure that only fit and proper person(s) and subcontractors arehired with appropriate skill sets are deployed to fit site specificneeds.

Contracting firm is a Section 3 business

Total Available Points: 40 Minimum Points to Qualify to Bid: 25

*To qualify to proceed to competitive bidding, potential contractors must score a minimum of25 points. Pre-qualification applications will be scored by a scoring committee, asdetermined by the WHA, composed of 3 WHA employees. Names of the employees on thescoring committee will not be released. No contractor shall contact any employee on thescoring committee prior to scoring. Scoring will be done within 1 week from the Pre-Qualification Application deadline. All submitting contractors will be notified via emailwhether they have been pre-qualified for bidding.*

Contractor Application

Federal 1.0. Number: _ Date of Organization: _

STATEMENT OF QUALIFICATIONS TO BE SUBMITTED BY CONTRACTOR

All questions must be answered and the information must be clear and comprehensive. Thecontractor may submit any additional information if he/she desires. If necessary, questionsmay be answered on a separate page and attached to the application.

1. Name of legal entity and address:

Office Number: _ Fax Number: _

Mobile Phone: _ Email Address: _

( ) Sole Proprietorship () Partnership () LLC () Corporation

2. Information on Contractor and/or Principals:

Name: _ Telephone Number: _

Address: _ Email: _

Name: _ Telephone Number: _

Address: _ Email: _

3. Background and experience of the principals in your firm, including the officers:

4. How many years have you been engaged in the contracting business, under your present formor trade area?

S. Have you had any prior work experience with a housing authority, a HUD funded agency, or anyother similar type of agency?

If yes, please explain your prior experience with names and years of experience:

6. Have you ever filed for bankruptcy? ( ) Yes () No If yes, when? _

7. List the most important projects recently completed by your Company and who the work wasperformed for. State the approximate cost of each and month and year completed:

Project Name: Project Location: _

Phone Number: Employer: _

Amount of Contract: Date of Completion: _













8. Business References: (include primary bank and at least 2 suppliers)

Bank name: Address: _

Phone: Account Numbers: _

Supplier: Address: _

Phone: Account Number: _





9. Please list subcontractors used in the past:

10. What licenses do you currently hold in the State of Connecticut?Roofing License Number: _Lead Contractor License Number: _Other: _

11. Please describe your experience in lead abatement or asbestos abatement. Include requiredcertifications or licenses:

12. Please describe your operations management plan in regards to things such as standards ofworkplace conduct, supervisory plan, and recruitment policy:

13. Please describe your assurance of quality performance by contractors and subcontractors:

14. Are you a Section 3 Business? ( ) Yes ( ) No (If yes, you must fill out the attached Section 3Business Form and return it with your Pre-Approval Application.)

15. Authorized Signatories/Negotiators

The Contractor represents that the following persons are authorized to sign and/or negotiate contractsand related documents to which the bidder will be duly bound:

Name and Title Telephone Number Email Address

THE UNDERSIGNED, A DULY AUTHORIZED OFFICER OR EMPLOYEE, HEREBY CERTIFIES THAT THE ABOVEINFORMATION IS TRUE AND CORRECT. FURTHERMORE, HEREBY GIVES PERMISSIONS TO HAVE THECREDIT INFORMATION RELEASED TO THE WATERBURY HOUSING AUTHORITY AND HAS HEREUNTO SET

HIS/HER SIGNATURE.

Signature Title

Company Date

ATTACHMENT A

Contractor General Requirements

All eligible Contractors shall be required to:

• Obtain and pay for all permits and licenses necessary for the completion andexecution of the work and labor to be performed.

• Perform all work to conform to applicable local codes and requirements.

• Abide by Federal and Local regulations pertaining to equal employment.

• Keep the premises clean and orderly during the course of the work andremove all debris at the completion of the work. Materials and equipment thathave been removed and replaced as part of the work shall belong to theContractor.

• Guarantee the work performed to be free from defect for a period of one yearfrom the date of final acceptance of all of the work required by the contract.Furthermore, the Contractor must furnish the WHA with all manufacturersand suppliers' written guarantees and warranties covering the materials andequipment furnished under the contract.

• Provide or provide for, on-site supervision of Sub-Contractors and/or theiremployees.

• No Contractor shall be accepted to the program if they are on the H.U.D.debarred list.

• No Contractor shall be awarded a contract when they have four (4) WHAsponsored projects in process at anyone time.

Probationary Approval

Contractors who are deemed qualified based upon information obtained, shallbe placed on the eligibility list under a probationary status. They shall remain onthe probationary status until they have successfully completed two (2)rehabilitation jobs.

Suspension or Removal of Contractors from the Qualified List

Contractors may be removed from the approved list. Once removed, thecontractor must file an appeal on the determinati on in order to possibly be putback on the approved list. The request must be made in writing within ten(10) days of notification that his/her name has been removed from the list.Filing of an appeal does not guarantee replacement on the approved list. Once acontractor has been removed from the list twice, he is no longer eligible forapproval and will remain permanently removed. A Contractor may be deletedfrom the list for one or more of the following reasons:

• Continuously poor quality work as determined by the WHA.

• Failure to maintain the proper insurance and keep the WHA updated.

• Failure to pay Sub-Contractors or Suppliers.

• Failure to respond within 2 business days to any written correspondence bythe WHA.

• Failure to respond to complaints of the WHA.

• Contractor's insolvency, bankruptcy or other conduct or condition which hasresulted in a monetary loss to the WHA in connection with the contract work.

• Contractor's conviction of a crime in connection with the contract work orin connection with payment or receipt of funds administered by theRehabilitation Program.

Failure to maintain current license and registrations, if applicable.

Contractor's billing for change orders without prior WHA approval.

• Failure to provide on-site supervision for Sub-Contractors or their employees.

• Any other reason that may present itself in which it is in the WHA's best interestto delete the contractor.

Signature Title

Company Date

S-VAC03022015, Vacant Unit Rehabilitation Services

(Attachment B)

CERTIFICATION FOR BUSINESSCONCERNSSEEKINGSECTION 3 BUSINESSPREFERENCEIN CONTRACTING AND DEMONSTRATION OF CAPABILITY

NAME OF BUSINESS:

ADDRESS OF BUSINESS:

TYPE OF BUSINESS: D Corporation D Partnership D Sole Proprietorship D Joint Venture

Attached is the following documentation as evidence of status:

For business claiming status as a Section 3 resident-owned Enterprise:

D Copy of resident lease D Other evidence D Copyof evidenceof participation in a public assistanceprogram

For the business entity as applicable:

D Copy of Articles of Incorporation

D Assumed Business Name Certificate

D List of owners/stockholder and % of each

D Latest Board minutes appointing officers

D Organization chart with names and titles and brief functional statement

D Certificate of Good Standing

D Partnership Agreement

D Corporation Annual Report

D Additional documentation

For business claiming Section 3 status by subcontracting 25% of the dollar awarded to qualified Section 3business:

D List of subcontracted Section 3 business and subcontractamount

For business claiming Section 3 status, claiming at least 30% of their workforce are currently Section 3residents or were Section 3 eligible residents within 3 years of date of first employment with the business:

D List of all current full time employees

D PHAResidential lease (less than 3 yearsfrom date of employment)

D List of all employees claiming Section 3 status

D Other evidence of Section 3 status (less than3 yearsfrom date of employment)

Evidence of ability to perform successfully under the terms and conditions of the proposed contract:

D Current financial statement

D Statement of ability to comply

D List of owned equipment

D List of all contracts for the past 2 yearswith public policy

Corporate Seal

Authorizing Name and Signature Notary

TitleMy term expires:

Signature Date Printed Name

HOUSINGAUTHORITY OF THE CITY OF WATERBURY(WHA)Page 1

(Sample RFP Document Revised June, 2010-Work Product of Mike Gifford, 7021236-0275)


(Attachment B)

SUGGESTEDAFFIRMATIVE ACTION PLAN FOR UTILIZATION OF PROJECT AREA BUSINESSES

Number Of All Contracts Proposed:

Name Of Company:

Dollar Value Of All Contracts Proposed:

Project:

To The Greatest Extent Feasible, Contracts Will Be Awarded Through Negotiation Or Proposal To QualifiedProject Area Businesses.

Goal Of These Contracts For Project Area Businesses:

PROPOSED TYPE OF CONTRACT APPROX. COST PROPOSED TYPE OF CONTRACT APPROX. COST

Outline The Program To Achieve These Goals For Economically And Socially Disadvantaged:

NOTE: To Complete The Affirmative Action Plan, Follow Steps Outlines In Attached Exhibit.

(INSERTTHIS DOCUMENTIN PROPOSALDOCUMENTSAND WITHPROPOSAL)

DATE:


HOUSING AUTHORITY OF THE CITY OF WATERBURY (WHA)Page 2

(Sample RFPDocument Revised June, 2010-Work Product of Mike Gifford, 702/236-0275)


(Attachment B)

SUGGESTED AFFIRMATIVE ACTION PLAN FOR UTILIZATION OF PROJECT AREA BUSINESSES(con'd)

SUGGESTED SECTION 3 PRELIMINARY WORKFORCE STATEMENT UTILIZATION OF LOWER INCOME PROJECT AREA RESIDENTS AsREGULAR, PERMANENT EMPLOYEES, TRAINEES, ApPRENTICES.

COMPANYNAME:

ADDRESS:

PROJECT:

TRAINEES

ApPRENTICES

JOURNEYPERSONS

LABORERS

SUPERVISORY

SUPERINTENDENT

PROFESSIONAL

CLERICAL

PRESENT PERMANENTEMPLOYEES

(At Time of ContractSigning)

SECTION3WORKFORCEPROJECTION(Residents)

TOTALPROJECTEDWORKFORCEINCREASE

NOTE: RESIDENTS ARE THOSE LOWER INCOME PROJECT AREA RESIDENTS WHO HAVE BEEN QUALIFIED AS ELIGIBLE.





SECTION 3 BUSINESS PREFERENCE CLAUSE(Attachment B)

This contract is subject to the following conditions under Section 3 of the Housing and UrbanDevelopment Act of 1968, as amended, 12 U.S.c. 1701u (Section 3).

A. The work to be performed under this contract is subject to the requirements of Section 3 of theHousing and Urban Development Act of 1968, as amended, 12 U.S.c. 1701u (Section 3). The purposeof Section 3 is to ensure that employment and other economic opportunities generated by HUDassistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, bedirected to low and very low-income persons, particularly persons who are recipients of HUDassistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, whichimplement Section 3. As evidenced by their execution of this contract, the parties to this contractcertify that they are under no contractual or other impediment that would prevent them fromcomplying with the Part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which thecontractor has a collective bargaining agreement or other understanding, if any, a notice advising thelabor or organization or workers' representative of the contractor's commitments under this Section 3clause, and will post copies of the notice in conspicuous places at the work site where bothemployees and applicants for training and employment positions can see the notice. The notice shalldescribe the Section 3 preference, shall set forth minimum number and job titles subject to hire,availability of apprenticeship and training positions, the qualifications for each; and the name andlocation of the person(s) taking applications for each of the positions; and the anticipated date thework shall begin.

D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliancewith regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in anapplicable provision of the subcontract or in this Section 3 clause, upon finding that the subcontractoris in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with anysubcontractor where the contractor has notice or knowledge that the subcontractor has been found inviolation of the regulations in 24 CFRPart 135.

E. The contractor will certify that any vacant employment positions, including training positions that arefilled (1) after the contractor is selected but before the contract is executed, and (2) with personsother than those to whom the regulations of 24 CFRPart 135 require employment opportunities to bedirected, were not filled to circumvent the contractor's obligations under 24 CFRPart 135.

F. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, terminationof this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with Section 3 covered Indian housing assistance,Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.c. 450e) alsoapplies to the work to be performed under this contract. Section 7(b) requires that to the greatestextent feasible (preference and opportunities for training and employment shall be given to Indians,and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizationsand Indian-owned Economic Enterprise. Parties to this contract that are subject to the provisions ofSection 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not inderogation of compliance with Section 7(b).




PREFERENCEFOR SECTION 3 BUSINESSCONCERNSIN CONTRACTING OPPORTUNITIES

(Attachment B)

The HA has established the following priority for preference when providing contracting opportunities to Section3 Businesses:

Priority ICategory 1a BusinessBusiness concerns that are 51 percent or more owned by residents of the housing development ordevelopments for which the Section 3-covered assistance is expended.

Priority IICategory 1b BusinessBusinessconcerns whose workforce includes 30 percent of residents of the housing development for whichthe Section 3-covered assistance is expended, or within three (3) years of the date of first employmentwith the business concern, were residents of the Section 3-covered housing development.

Priority IIICategory 2a BusinessBusiness concerns that are 51 percent or more owned by residents of any other housing development ordevelopments.

Priority IVCategory 2b BusinessBusiness concerns whose workforce includes 30 percent of residents of any other public housingdevelopment or developments, or within three (3) years of the date of first employment with the businessconcern, were "Section 3" residents of any other public housing development.

Priority VCategory 3 BusinessBusiness concerns participating in HUDYouth-build programs being carried out in the metropolitan area inwhich the Section 3-covered assistance is expended.

Priority VICategory 4a BusinessBusiness concerns that are 51 percent or more owned by Section 3 residents in the metropolitan area, orwhose permanent, full-time workforce includes no less than 30 percent of Section 3 residents in themetropolitan area, or within three (3) years of the date of employment with the business concern, wereSection 3 residents in the metropolitan area.

Priority VIICategory 4b BusinessBusiness concerns that subcontract in excess of 25 percent of the total amount of subcontracts to Section3 business concerns.

Eligibility for PreferenceA business concern seeking to qualify for a Section 3 contracting preference shall certify or submitevidence that the business concern is a Section business concern.

HOUSINGAUTHORITY OF THE CITY OF WATERBURY(WHA)Page 5


REQUESTFOR PROPOSALS(RFP) NO. S-INSP02262015, HQS Inspection Services

(Attachment B)

HUDdirects within 24 eFR 135 that the HAmay make award to qualified Section 3 business concernwith the highest priority ranking and with the lowest responsive proposal if that proposal is:

(a) within the maximum total contract price established by the HA; or

(b) not more than "X" higher than the total proposal price of the lowest responsive proposalfrom any responsible bidder. "X" is determined as follows:

"X" = LESSOROF:When the lowest responsive proposal is less than$100,000 10%of that proposal, or $9,000.00When the lowest responsive proposal is at least:

$100,000.00, but less than $200,000.00 9%of that proposal, or $16,000.00




$500,000.00, but less than $1,000,000.00 5%of that proposal, or $40,000.00

$1,000,000.00, but less than $2,000,000.00 4%of that proposal, or $60,000.00



$7,000,000.00, or more 1.5% of the lowest responsive andresponsible proposal with no dollarlimit


(Sample RFP Document Revised June, 2010-Work Product of Mike Gifford, 7021236·0275)

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