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Using Time EffectivelyUsing Time Effectively

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““TIME IS A TIME IS A RESOURCE”RESOURCE”

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The Rules Of The GameThe Rules Of The Game

60 Seconds60 Seconds

60 Minutes60 Minutes

24 Hours24 Hours

365 Days365 Days Bonus – Bonus – 1 extra day every 4 years1 extra day every 4 years

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Time BalanceTime Balance

HARD WORK ACHIEVEMENT

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Time BalanceTime Balance

ACCEPTABLE LIMITSACCEPTABLE LIMITS

25-30%25-30%

45-55%45-55% 20-25%20-25% 168 HOURS PER WEEK168 HOURS PER WEEK

WORK

SUPPORT

RELAXATION

peter metcalf

PlanningPlanning

Plan your successPlan your success

Your GoalsYour Goals

““If you don’t know where you are If you don’t know where you are going, you could end up somewhere going, you could end up somewhere you don’t like”you don’t like”

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You DecideYou Decide

Could yours be in any of these areas.Could yours be in any of these areas.

Career. Physical. Financial. Education Career. Physical. Financial. Education

Public Service. Pleasure. RelationshipPublic Service. Pleasure. Relationship

? Or What…..? Or What….. YOU CHOOSEYOU CHOOSE

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Getting The Priorities In OrderGetting The Priorities In Order

URGENT V IMPORTANTURGENT V IMPORTANT

LONG, MEDIUM AND SHORT TERM LONG, MEDIUM AND SHORT TERM GOALS NEED PRIORITISINGGOALS NEED PRIORITISING

peter metcalf

Getting The Priorities In OrderGetting The Priorities In Order

URGENT +URGENT +

URGENT -URGENT -

HIGH

PRIORITY

PLANNING? WASTE

QUICK &

SIMPLE

IMPORTANT +IMPORTANT -

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Time Management ToolTime Management Tool

DATE DATE APPOINTMENTSAPPOINTMENTS

TO DO TODAY

RECORD & RESULTS

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Time WastersTime Wasters

SELF IMPOSEDSELF IMPOSED Not enough planningNot enough planning

ProcrastinationProcrastination

Lack of self disciplineLack of self discipline

Wrong choice of prioritiesWrong choice of priorities

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Time WastersTime Wasters

SYSTEM IMPOSEDSYSTEM IMPOSED Poor communicationPoor communication

Changing prioritiesChanging priorities

MeetingsMeetings

Negative attitudeNegative attitude

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Sound BitesSound Bites

““Work will expand so as to fill the Work will expand so as to fill the time available for it’s completion”time available for it’s completion”

‘ ‘Parkinson’Parkinson’

2 things you do with time – use it or 2 things you do with time – use it or loose it.loose it.

peter metcalf

Sound BitesSound Bites

Living your life without a plan, is like Living your life without a plan, is like watching tv with someone else watching tv with someone else holding the remote control.holding the remote control.

Don’t confuse motion with progress. Don’t confuse motion with progress. A rocking horse is moving, but A rocking horse is moving, but making no progress.making no progress.

peter metcalf

Key PointsKey Points

Know what you want to do with time.Know what you want to do with time.

Set your goals and keep score.Set your goals and keep score.

Get your priorities in order.Get your priorities in order.

Manage the interruptions.Manage the interruptions.

peter metcalf

Your Action PlanYour Action Plan