using adobe acrobat x pro

7/23/2019 Using Adobe Acrobat X Pro

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2011

Lena ArenaProject Coordinator, DER-NSWSydney RegionPh: 9582 [email protected]

Using Adobe Acrobat X Pro
mailto:[email protected]:[email protected]:[email protected]


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Adobe Acrobat X Pro Page 1

Table of Contents

Using Adobe Acrobat X Pro to create digital portfolios .................................................................................. 2

What can you do with this software? ........................................................................................................... 2

What is a digital portfolio (eportfolio)? ........................................................................................................ 2

Using digital portfolios .................................................................................................................................. 2

Creating a pdf portfolio .....................................................................................................................................3

The Interface ..................................................................................................................................................3

Customising the Header ................................................................................................................................ 7

Using Adobe Acrobat X Pro to create Interactive Forms ............................................................................... 8

Distribution the form................................................................................................................................... 13

Using Adobe Acrobat Pro to Review pdf documents ................................................................................... 15


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Using Adobe Acrobat X Pro to create digital portfolios

What can you do with this software?

Adobe Acrobat X Pro can be used to:

Create a pdf document from another file type e.g. Word document, Excel spreadsheet,PowerPoint presentation

Create a PDF portfolio

Combine pdf documents

Create pdf forms

What is a digital portfolio (eportfolio)?

A digital portfolio contains multiple files assembled into one integrated PDF file. The files in a digitalportfolio can be in a wide range of file types created in different applications. For example, a digitalportfolio can include text documents, e-mail messages, spreadsheets, CAD drawings, PowerPoint

presentations and pdf documents. You can open, read, edit, and format each file in the digital portfolio.PDF stands for Portable Document Format. It is an application which allows you to view and shareelectronic documents easily and safely.The final portfolio is one single pdf filethat contains all the files added to it!

Using digital portfolios

In the classroom you might use a digital portfolio to:

1. quickly access resources during a lesson via a PDF portfolio

2.

distribute assignments, project work or self-paced lessons to students as a portfolio thatincludes instructions, resources, demonstrations, worksheets and assessment guides

3. ask students to submit portfolios of work or project work as a PDF portfolio


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Creating a pdf portfolio

The Interface

From the Startmenu select Adobe Acrobat X Pro. The application opens as shown.

Under Getting Started: Click on CreatePDF Portfolio

Chooseone of the available layoutsfor your portfolio:a. Click-Throughb. Freeformc. Gridd. Linear

e.

Wave As you click on the different layouts the right hand panel changes and gives the description of

the selected layout. Layouts may be changes at any time.


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Click Add Filesto add your files to your portfolio. Files are displayed alphabetically by filename.

You can add any file type to your portfolio:a. Word documentsb. Excel spreadsheetsc. PowerPoint presentationsd. Video files

e.

Audio files

Navigate toyour files, clickon the filenameand click Open

The selected

file/s is addedto the portfolio.

The display isdetermined bythe layoutchosen.

Multiple filescan be selectedusing Ctrl-click

The right handtask pane

displayed allows the portfolio to be edited using the two tabs:a. Layoutb. Details


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The arrows and to the left of the title are used to expand/collapse the availableoptions.

Layout: This tab contains several sections that are used to format the portfolio:a. Add Content

i. Add Filesii. Add Folder

iii.

Add Web Contentiv. Create Folder

b. Portfolio Layout:i. Click-Through

ii. Freeformiii. Gridiv. Linearv. Wave

c. Visual Themes:i. Clean

ii. Spring

iii.

Tech Officeiv. Modernv. Translucent

d. Color Palettese. Background:

i. Background Colourii. Background Image

f. Portfolio Properties

Details: This tab:a. shows the details of all files contained in the portfoliob. Allows the order in which the files are displayed to be determined.


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To arrange the files in a preferred order:o Create a new column - this will be used as the sort column

Type in a name for the column e.g. Number in the text boxAdd a column Use the drop-down menu to select Numberfor the type of data the column will

contain.

Click the +sign to add the column to the existing list of columns

Use the Up arrow to move the new column to the top of the list. Under Initial Sort: select the name of your created column e.g. Number The new column will appear first in the right hand panel. Enter the numbers 1, 2. To designate the order in which you want the files

displayed. Click on Layoutto see the changes

Click the Save icon on the toolbar to save the portfolio

New column


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Customising the Header

The top section of the portfolio is reserved for a header. This will appear throughout the portfolio.1. Click on the Headersection.

2. The task pane will change to show an additional section Header Properties. This is visible onlywhen the header is selected.

3. Templates: A choice of 4 templates

a.

The header section will change depending on thechoice made.

4. Header Items:a. Add

Imagecan be used to add

an image to the headerb. Add Textcan be used to add text to the header.5. Background Colour:

a. Choose a header colourand the type of fille.g. solidor gradient

Header


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Using Adobe Acrobat X Pro to create Interactive Forms

From the Startmenu select Adobe Acrobat Pro X from the available options.

Select Use the current document or

browse to a file Click Next

Click Browseto locate your file to use.


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Locate your file, click on it and click Open

Click Next

If the document is not a pdf document it will convert the file to a pdf file first.

The file is opened in Adobe Pro as a pdf file.

Click OK


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The window changes to show the options available to create a form in the right hand task pane.

Adobe pro automatically detects (guesses) where the input fields are. They are shown shaded inblue.

The toolbar also changes to include tools available for creating forms.

Previewis used to see how the form will look like to users.


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Tasks available are:

o Add New Fieldo Distributeo Tracko Close Form Editingo

Other Tasks

Add New Fieldhas several options. This option contains thedifferent types of fields that can be added to the form.

Fields inserted automatically by Adobe can be deleted andnew fields can be inserted as required. Click on a field andclick the Deletekeyto delete.

To inserta field:o Click on the type of field required e.g. text field

o

Move the cursor at the place the field is requiredo Click the mouseto insert the field.o The following will be insertedo The top box, outlined in blue, is the input area.o The Field Nameis the name of the input box. It is

best to enter a name for each field used this makes it easier for editing.o The field can be re-sized as required

Setting Field Properties:o Click on All Propertiesin

the Field Name box tosee the field propertiesOR

o Double click on the fieldo A dialogue box opens

with several tabs. This isused to set theproperties for the field,e.g. field name

o The options availablewilldepend on the type of

field inserted.o Under Optionsset a text

field to multi-line


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ClickPreviewto see how the form looks and to test the form.

Click the Saveicon to save the form.

Creating and using radio buttons At least 2 radio buttons must be created to use

this type of field. More can be used e.g. multiplechoice questions.

This type of field is used only when there is ONEpossible answer.

Click Radio Buttons as a field type

Position the cursor on the page and click themouse to insert the field.

The radio button is inserted.

Radio Button Choice: These are the alternativese.g. Y, N, A, B etc

Group Name: This must be the same for all

buttons that are used in a group where only onecane be selected at a time. E.g. Answer

Click Add Another Buttonto add more buttonsto the group

Note Well!

Creating List Box and Drop Down menu Fields

Place the field onto the worksheet at therequired place and click the mouse.

Name the field.

Click All Properties. The properties box isdisplayed.

In theOptions tabtype in the name of the Itemto be included in the list and click Add

Repeat for each item to be displayed in the drop-down menu or list box.

The items will appear in the Item List: box

Click Closewhen finished

Click Previewto check your form.


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Distribution the form

The last step in the process is to distribute the form so that it can be used by students.1. Save the form first.2. Click Distributein the tasks pane.3. The following

message mayappear.

4. Click Yes5. Select manually

collect responsesin my email inbox

6. Click Next


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7. Select Save a copy andmanually send it later

8. Click Browseto select alocation to save the file

9. Click Next10. Enter the email details

11.

Click Next12. Click Finish

OR

Save the formand make itavailable to students from ashared directory.


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Using Adobe Acrobat Pro to Review pdf documents

Adobe Pro contains several tools that can be used to add annotations and comments to a pdfdocument.

1. From the Startbutton click Adobe Acrobat Pro X2. Select Openfrom the opening screen

3. Navigateto your pdfdocument,click on itand clickOpen

4. The file

will openin AdobeAcrobatPro X


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5. The toolbar will have 2 options displayed in the right hand taskpane area

a. Toolsb. Comment

6. Click on Comment. This will display additional options of:a. Annotations

b.

Drawing Markupsc. Reviewd. Comments List

7. Use the arrow next to the options to expand/collapse theoptions available in that section.

8. The Comments Listprovides a summary of all thecomments made in thedocument. This list can besearched to find partcular

comments.9. You may recordan audio annotation is you have an in-uilt

microphone or a microphone plugged in.10.

A pdf with some annotations

using adobe acrobat x pro

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