Using PowerPoint 2003

Create a Presentation from a TemplateClick on Slide Design icon and choose a template. Double click on desired template.

Create a Presentation from a Blank Slide - After you double click on the PowerPoint icon, the screen looks like this:

1

Most recently opened files are located here. Click on a file to open it.

Design Template is located here. Click on a file to open it.

Selecting a Background

- Click on format then background- To choose one color, click on the drop down arrow and choose more colors. Click on one, and

then click OK.

Then click apply. To make all of your slides the same color, click apply to all.

To choose a fancier background select fill effects. Experiment with the options. Then click OK.

2

To change the slide layout, click format, slide layoutOptions will appear in the task pane at the right. Select a layout by clicking on it

Adding Text

Click on Insert at the top of the screen, then select text box. Put your mouse pointer on the page. Hold down the mouse button and drag to form a rectangle. Type in the desiredtext. Then highlight it. You can change the font, size and color of the text.

Inserting Pictures

Click on Insert, then select picture. To select a picture from PowerPoint’s picture gallery, select clip art. To select a picture from a saved file, choose picture from file.

3

Type in a word to search for and click search

Pictures will appear that fit the search criteria. Click on the picture you would like to insert.

Choose one color, two colors, or preset colors to apply to background of slide. Or select texture, pattern, or picture tabs to apply to the background of the slide.

* To select a picture from the Internet, minimize PowerPoint, go to the Internet site, right click on the picture you want, then choose copy, go back to PowerPoint, right click, then choose paste.

* You can take pictures of students, their projects or other items in your room and incorporate them in your PowerPoint presentation by taking pictures using a digital camera. Click insert, picture from file and choose the name of the file you would like to import.

- Once the picture is inserted, it can be resized by dragging one of the circles at the four corners.- Use the mouse to drag the picture where you would like it on the slide.- The green circle at the top of the graphic will let you rotate it to any angle.

Inserting Movies and Sounds from Clip Art or a File

- Click on Insert, then movies and sounds. Pick either movie from file or sound from file. Click on the drop down arrow to locate the selected file and click OK. It will ask if you would like the sound or movie to play automatically.

- To make the sound last for more than one slide, click on slide show, custom animation then click on the drop down arrow for the sound animation and choose effect options. Enter a number next to “stop playing after ___ slides.” Click OK.

- If you would like the song to repeat, right click on the sound icon on the slide, click edit sound object

- Click on “loop until stopped,” click OK.

Inserting Animated GIFGo to Insert and click on Movies and Sounds. Then click on Movie From Clip Organizer and choose animated GIF.

Adding Additional Slides or Deleting Slides

Click on insert, then new slide and choose the format you like. To move from one slide to thenext, click on the slide on the left side of the screen. To Delete Slide, click on the left side of the screen and go to edit and delete slide

4

Adding Animation & Sounds

- Click on slide show at the top of the screen, then custom animation.- Click on the item you would like to animate.- Click add effect

- Click on the type of effect you would like

- You can select from the following options:

- Continue this process until you have selected all of the items you wish to animate. You can drag the animation items to change the order of the objects. Then click play to make sure you like what you’ve done.

5

Animate by clicking or set automatic timing

Select speed

Choose effect options including sound and timing

Adding Action Buttons

Click on Slideshow - action buttons

Select the action button you would like to use

Then draw a rectangle with your mouse the size you would like your action button to be

Select the options you would like and click OK

Putting the Presentation Together

Click on the slide sorter button at the bottom left of the screen. It looks like four little squares.

You can then see all of your slides at once.You can change the transitions between slides. Click on any slide then click slide show, slide transition

6

Video clip

Go to last slideprevious

forward

Sound clip

Go to first slideCustom/web site

Choose a transition

Choose a speed and sound

Select mouse click or choose timing between slides

If you would like the same transition and timing for all slides, click on apply to all slides

Printing slides, handouts, notes page, outline

Moving Slides

Click on the “slide sorter view” icon (the one with the four little squares). You can change the order of the slides by holding down the mouse button and dragging the slide wherever you want it to go.

Viewing the show

Click on the slide show view icon on the bottom left side of the screen.

Saving the Presentation

Click on file, save as, and then click the drop down arrow, click on your username followed by a dollar sign, then click on your folder, give the presentation a name, then click on save.To save as a Web Page, go to File, drop down to Save as a Web Page.

Set up presentation to play continuously Go to Slide Show, drop down to Set Up Show, go to Show Options and click on Loop continuously until Esc.

7

Choose Slides, Handouts, Notes Pages or Outline View

Choose if you want your handouts to be in color, grayscale, or black/white

Choose how many slide you want per page

Merge PresentationsThe best way to copy slides from one presentation to another is to to insert them using the Slide Finder dialog box (Insert menu, Slides from File command). In this dialog box, you can select the slides you want without having to open the presentation, and you can also include paths to presentations you often copy from by adding them to your List of Favorites .

In the Slide Finder dialog box, browse to the presentation with the slides you want to use.

If you only want some of the slides, select those slides.

To retain slide formatting, make sure that the Keep source formatting check box is selected.

Click Insert for selected slides, or Insert All to insert all the slides from this show.

By default, a copied slide inherits the design of the slide you insert it after in the presentation you copy it into. You can choose to keep the formatting of the slide you're copying when you copy it, instead.

Important  New in Microsoft Office PowerPoint 2003 is support for multiple masters   (multiple masters: When you apply more than one design template to your presentation, you will have multiple masters, one for each template that you are using.) — so you can use several design templates   (design template: A file that contains the styles in a presentation, including the type and size of bullets and fonts; placeholder sizes and positions; background design and fill color schemes; and a slide master and optional title master.) in one presentation. Before you perform the procedures below, make sure that the multiple masters feature is turned on.

Combine presentations

1. Open the presentation you want to add slides to.

Tip  If you are merging two presentations with an unequal number of slides, open the presentation with the greatest number of slides.

2. On the Slides tab in normal view   (view: A way of displaying the contents of a presentation and providing the user with the means to interact with it.), click the slide   (thumbnail: A miniature representation of a picture.) thumbnail that you want the added slides to follow.

3. On the Insert menu, click Slides from Files.

4. Click Browse to look for the file; in the Browse dialog box, select the file, and then click Open.

5. To preserve the current formatting of the slides you want to copy, in the lower corner of the Slide Finder dialog box, select the Keep source formatting check box. (When this check box is cleared, the copied slides assume the formatting of the slide they're inserted after.)

6. Do one of the following:

To insert selected slides, click the slides you want to insert, and then click Insert.

To insert all the slides, click Insert All.

Before clicking Close in the dialog box, you can browse for other presentations and insert more slides.

8

Save Presentation on CDTip   You can also use the following procedure to package one or more presentations into a folder on your computer or at a network location instead of onto a CD. Instead of clicking Copy to CD in step 8, click Copy to Folder, and then provide the appropriate folder information.

1. Open the presentation that you want to package. If you are working with a new presentation that has not been saved, it is recommended that you save the presentation.

Note  Before you distribute a copy of the presentation, make sure to review personal and hidden information, and then decide whether it is appropriate to include this information in the package. You may want to remove comments, ink annotations, and markup before you package your presentation.

2. Insert a CD into the CD drive.

Notes

You will need one of the following types of CDs: a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW with existing content that can be overwritten.

If you use a CD-R, make sure that you copy all of the files that you need to the CD the first time. After the files are copied, you cannot add more files to the CD.

3. On the File menu, click Package for CD.

4. In the Name the CD box, type a name for the CD.

5. To specify the presentations that you want to include, as well as the play order, do any of the following:

To add more presentations or other files that are not included automatically, click Add Files. Select the files that you want to add, and then click Add.

By default, the presentations are set up to run automatically in the order in which they are listed in the Files to be copied list. To change the play order, select a presentation, and then click the arrows to move it to a new position in the list.

Note  By default, the presentation that is currently open is already in the Files to be copied list. Files that are linked to the presentation, such as graphics files, are included automatically but won't appear in the Files to be copied list. In addition, the Microsoft Office PowerPoint Viewer 2003 is included by default, so that you can run the packaged presentation on a computer that does not have Microsoft PowerPoint installed.

To remove a presentation, select it, and then click Remove.

6. To change the default settings, click Options, and then do any of the following:

To exclude the PowerPoint Viewer, clear the PowerPoint Viewer check box.

To prevent presentations from playing automatically, or to specify a different automatic play option, click an option in the Select how presentations will play in the viewer list.

To include TrueType fonts, select the Embedded TrueType fonts check box.

9

To require a password to open or edit all packaged presentations, under Help protect the PowerPoint files, enter the password that you want to use.

When you set passwords in Package for CD, those passwords apply to .ppt, .pot, .pps, and PowerPoint .mht files that have been converted to .ppt files, in the package. If any of the files that you are packaging already have passwords assigned, PowerPoint prompts you either to keep the previously assigned passwords for those files or to override them. If you choose to override the previously assigned passwords, they will no longer be accepted for the packaged versions of the files. However, they will still be accepted for the original versions.

7. Click OK to close the Options dialog box.

8. Click Copy to CD.

9. If you do not want to save it to a CD you have the choice of saving your presentation to a folder.

TIP: Use CD-RW if you want to use the CD for another project in the future.

10

Power Point Level II

Entrance, emphasis, exit effects

Adding Hyperlinks

Select the text or object you want to represent the hyperlink. Click Insert, drop down to Hyperlink. Under link to, click Place in This Document or Existing File or Web Page.

11

Entrance-How the object(s) enter the slides

Emphasis- How to change an object to draw attention to it, for example the size (grow/shrink)

Exit-How the object(s) leave the slides

Motion Paths- How the objects move across the slides