user manual time management - jbvnl
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USER MANUAL
Time Management
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Jharkhand Bijli Vitran Nigam Limited
HCM
TIME MANAGEMENT
USER MANUAL
USER MANUAL
Time Management
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Introduction to Time Management:
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TRANSACTION CODE – SCAL / OY05 (HOLIDAY CALENDER)
To maintain a Holiday Calendar first we have to maintain some Holidays for our Company
Click on Public Holidays in the Sub objects field and Create on Change Option
Above Screen is the Standard Screen to Maintain Holiday Type , Holiday Calendar. First you
have to Choose the Public Holiday type from the option then Click On Change Button.
System will Lead you another Screen like below
Click on Create Button One more new screen will appear.
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A New Screen will appear select what type of Holidays you want to maintain choose from the
option whether you want to create one fixed Holiday Type or Floating Holiday Type accordingly
you Select the option Fixed Date.
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Next another screen will display give your day, month and description of the Holiday
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Give a Unique Code for all of your Holiday types so that you can easily find out whenever you
want to see your Holiday lists
Same way For Floating Holiday select the Floating day from the button
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Floating Holidays are not fixed every year it will change the date and sometime months also
For Example Eid and Diwali festivals are not fixed every year date will change so for that we
have to maintain the details for some years as you will see in the below screen Day month and
year we have to maintain .
Rest of the things we have to maintain like same as we filled the data for Fixed Holiday.
Sort description of the Holiday
Sort name and Long name of Holiday
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For all Holidays after filling the require data click on insert date and then Save it
This will help you to find
your holiday type list
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After creating all Holidays click on Back option the system will bring you to the Main Screen
here
Now you tick on the Holiday Calendar Button and click on Change Option you will see another
screen, Now create one Holiday calendar for your Organization Give your Holiday calendar
Code and Long name and click on save After this Assign your Holidays with your Holiday
Calendar
Click on find option and select your Holiday Calendar
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Then click on Assign Public Holidays and tick your Holiday lists and click on assign option all
your holiday list will come automatically to your Holiday calendar
TRANSACTION CODE – PT01 (GENERATE TIME DATA)
This Code is used for Generating Work schedules and rules for different type of Work schedules
Give your employee sub group number, Holiday calendar, personnel subarea group code and
Work schedule rule
Give the calendar from and to month and year and click on Execute Button.
After every month generation click on save button.
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Maintain the start
and end of month
and year for which
you want to
generate the shifts
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The screen will appear like above for one month work schedule of a particular group if
somewhere inside the Box ‘1’ is coming that day is a public Holiday
INFOTYPE – 2001 (Create Absence/Leaves)
You can use this info type to record and maintain employee absences.
Note that when you create an absence record, the number of absence days is automatically
calculated by the system. The employee’s planned working time and days off are taken into
consideration while calculating the number of absences days. The system will also display a
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warning or error message if the begin date, end date, or the validity period of the absence
record falls on an employee’s day off.
INFOTYPE – 2002 (ATTANDANCE)
You can use this info type to store and maintain special attendances for employees—that is, to
record an attendance that adds to an employee’s work schedule. When you enter attendance
types, the info type provides entry screens for General Attendances (to record attendance types
that don’t require special processing) and Attendances with Quota Deduction (to record
attendance types with quota deduction).
After Selecting the Leave type
provide here from and to Date of
Leave applied by employee
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Info type 2006—Absence Quotas
You can use this info type to record and maintain absence quotas for employees. Under certain
circumstances, an employee is allowed to take absences only if the employee has been
assigned absence quotas with specific time periods for these absence types. When you create
an absence type record for the employee, the system will check whether sufficient quotas are
available for the employee. The record will be rejected if sufficient quotas aren’t available. If a
record is accepted and saved, the system will automatically update the appropriate absence
quota for the employee.
If someone has gone outside,
his/her attendance can be
maintained here
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INFOTYPE – 2013 (Quota Correction)
This Info type is made for Quota Correction if you want to Correct Leave quota of some
employees whether it is increase or decrease or replace this is the info type where you need to
maintain the details before Generating Leave Quota for that Year.
TRANSACTION CODE – PPT60 (Time Evaluation)
Through This Transaction you will be able to Generate Time evaluation and Leave Quota for all
employees
Select the Personal Number for whom you want to generate the Leave Quota and then select
ZM04 Schema from the Schema field Give the end date up to which you want to Generate the
Time evaluation. Then Execute
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Once you will Run this Time evaluation Info type 2006 (Absence Quota ) will update
automatically.
Transaction Code - PA71 (Fast Entry for Time Data)
For uploading mass data for multiple Employees we have this Standard Transaction Code
where we can maintain multiple employees Leave and Attendance Record at one time.
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TRANSACTION CODE – PT65
To see the Overview of Leave and Attendance in Graphic mode this T Code will use.
Give employee no’s and
Leave type
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TRANSACTION CODE – PAR1 (Flexible Employee Details)
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As per your Selection from the list system will
display details like below
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Transaction Code – PT50 (Quota Overview)
This Transaction is useful to view the Quota Balance for each employee. You can view all
Leave Quota eligibility, used Leave quota and the Balance details as per period wise for the
employee.
Standard Report Transactions
PT03 - Display Work Schedule
PT63 - Personal Work Schedule
PT65 - Attendance Overview Graphic
PT50 - Quota Overview
Leave Quota
Details