user guide for wrap site waste management plan template v2.3 … user guide_0.pdf · 2019. 5....

User Guide for WRAP Site Waste Management Plan Template v2.3

WRAP Site Waste Management

Plan Template version 2.3

This User Guide accompanies the WRAP Template for Site Waste Management Plans (SWMPs) version 2.3. The Template allows users to demonstrate compliance with the Site Waste Management Plans Regulations (2008), calculate Key Performance Indicators (KPIs), implement Good and Best Practice and report on overall project performance.

Project code: ISBN:

Research date: Date: January 2011

WRAP helps individuals, businesses and

local authorities to reduce waste and

recycle more, making better use of

resources and helping to tackle climate

change.

Written by: Andrew Venn and Adam Mactavish of Cyril Sweett, updated by Richard Martin of WRAP

Front cover photography: WRAP SWMP Template v2.3 Project Homepage Screenshot

WRAP and Cyril Sweet believe the content of this report to be correct as at the date of writing. However, factors such as prices, levels of recycled content and regulatory

requirements are subject to change and users of the report should check with their suppliers to confirm the current situation. In addition, care should be taken in using

any of the cost information provided as it is based upon numerous project-specific assumptions (such as scale, location, tender context, etc.).

The report does not claim to be exhaustive, nor does it claim to cover all relevant products and specifications available on the market. While steps have been taken to

ensure accuracy, WRAP cannot accept responsibility or be held liable to any person for any loss or damage arising out of or in connection with this information being

inaccurate, incomplete or misleading. It is the responsibility of the potential user of a material or product to consult with the supplier or manufacturer and ascertain

whether a particular product will satisfy their specific requirements. The listing or featuring of a particular product or company does not constitute an endorsement by

WRAP and WRAP cannot guarantee the performance of individual products or materials. This material is copyrighted. It may be reproduced free of charge subject to the

material being accurate and not used in a misleading context. The source of the material must be identified and the copyright status acknowledged. This material must

not be used to endorse or used to suggest WRAP‟s endorsement of a commercial product or service. For more detail, please refer to WRAP‟s Terms & Conditions on its

web site: www.wrap.org.uk

WRAP Site Waste Management Plan Template version 2.3 3

Contents

1.0 Introduction ................................................................................................................................. 4

2.0 Background .................................................................................................................................. 4

3.0 How to use the Template – Project Homepage .......................................................................... 5

3.1 Homepage – SWMP Section ................................................................................................. 6 3.2 Homepage – Guidance Standard, Good and Best Practice ....................................................... 7 3.3 Homepage – Compliance ..................................................................................................... 7 3.4 Homepage – Help ............................................................................................................... 7

4.0 How to use the Template – Entering Data .................................................................................. 8

5.0 How to use the Template – 1.0 Basic Details Sheet ................................................................... 9

5.1 Data entry – what you need to fill in ................................................................................... 10

6.0 How to use the Template – Recording Waste Prevention, Reduction and Management and

Recovery actions ....................................................................................................................... 11

7.0 How to use the Template – 3 Forecast Waste Sheet ................................................................ 13

8.0 How to use the Template – 4 Specify Waste Carriers .............................................................. 15

8.1 Data entry – Answering the four questions .......................................................................... 15 8.2 Data entry – Waste carrier ................................................................................................. 15 8.3 Data entry – Waste management facility ............................................................................. 15

9.0 How to use the Template – 4 Plan Waste Destinations ........................................................... 17

9.1 Data entry – Expected facility and cost of disposal ............................................................... 17 9.2 Data entry – Multiple Destinations ...................................................................................... 18 9.3 Data entry – Answering the three questions ........................................................................ 18

10.0 How to use the Template – 5 Actual Waste Movements .......................................................... 19

10.1 Summary Data – Waste totals ............................................................................................ 19 10.2 Data Entry – Actual Waste Movements ................................................................................ 19

11.0 How to use the Template – 6 Key Performance Indicators (KPIs) .......................................... 21

12.0 How to use the Template – 6 Reporting ................................................................................... 22

13.0 How to use the Template – 6 Declaration ................................................................................ 23

14.0 How to use the Template – Standard, Good and Best Practice (SGBP) ................................... 24

14.1 Data Entry – Recording your level of practice ....................................................................... 25

15.0 How to use the Template – Compliance ................................................................................... 26

16.0 The Site Waste Management Plan Tracker ............................................................................... 27


1.0 Introduction A Site Waste Management Plan (SWMP) is used to plan, implement, monitor and review waste minimisation and management on construction sites. In April 2008 the Site Waste Management Plans Regulations 2008 came into force in England1 for construction projects costing more than £300,000 excluding VAT2. A Site Waste Management Plan (SWMP) is used to record how waste is reduced, reused, recycled and disposed of on a construction site. This effectively means: Recording decisions taken to prevent waste through concept and design. Forecast waste produced on site. Plan how to reduce, reuse and then recover the forecasted waste. Implement and monitor the planned activity. Review the SWMP and record lessons learnt. The (WRAP) Waste & Resource Action Programme SWMP Template v2.0 has been designed to enable clients, designers and contractors to use SWMPs to go beyond legislative compliance and demonstrate Good and Best Practice in waste minimisation and management in construction. The Template is presented in a series of 6 Stages that cover the construction project cycle from policy and setup to project completion and use:

policy and setup: administration details and setting targets; preparation and concept design: initial concept and design decisions to reduce waste; detailed design: waste forecasts and waste reduction actions; pre-construction: waste carriers, waste destinations, waste management and recovery actions; construction: recording actual waste movements, and; post completion and use: KPIs, reporting, comparing actual quantities with estimates and the declaration. The Template and Guidance are flexible and offer a number of advantages for users: clear demonstration of compliance with the SWMP Regulations 2008 in England; applicable to all sizes of project and all types of construction; enable users to identify and demonstrate a progression from Standard to Good and Best Practice; minimum data entry by automatically pulling through data and using a predetermined list of waste; data can be transferred from WRAP‟s Net Waste Tool to forecast waste arisings sheet; enables calculation of KPIs on waste and materials for projects; and allows for easy identification of areas where you can improve.

The SWMP is a live document recording how waste is managed and is updated regularly during the course of the project. Preparing a SWMP encourages the review of current waste reduction and recovery practice levels, highlighting areas were Good and Best Practice can be achieved. The SWMP facilitates the identification and implementation of waste minimisation at the design stage and reuse and recycling opportunities during on site operations, reducing the quantities of construction waste sent to landfill.

2.0 Background The Template can be used on a range of project types which can be selected from a pre-defined list of projects

(using the Building Research Establishment‟s (BRE) SMARTWaste project classifications and a range of civil

engineering project types agreed with the Civil Engineering Contractors Association).. The Template also allows the user to select the material waste arisings from a pre-defined list of materials. WRAP

have liaised with the BRE to ensure that the pre-defined list of materials users selected in the WRAP SWMP Template v2.0 aligns with BRE‟s SMARTWaste material classifications. The materials are linked to their respective List of Waste (LOW) codes3. This Guidance builds on a wide range of existing material that is available on the construction section of the WRAP web site (www.wrap.org.uk/construction).

1 The regulations can be viewed at http://www.opsi.gov.uk/si/si2008/uksi_20080314_en_1 and the non statutory guidance can

be viewed at http://www.defra.gov.uk/environment/waste/topics/construction/pdf/swmp-guidance.pdf.

2 The regulations apply to all construction projects worth more than £300,000, with additional requirements for those worth

more than £500,000. These additional items mainly relate to waste recording and reporting requirements and for simplicity the

„compliance‟ sheet lists regulatory requirements for projects worth more than £500,000.

3 The list of waste and conversion factors used in all of WRAP‟s Tools are available at www.wrap.org.uk/reportingportal

http://www.wrap.org.uk/construction

http://www.opsi.gov.uk/si/si2008/uksi_20080314_en_1

http://www.defra.gov.uk/environment/waste/topics/construction/pdf/swmp-guidance.pdf

http://www.wrap.org.uk/reportingportal


3.0 How to use the Template – Project Homepage The Excel based SWMP Template is structured in a straight forward way. The Project Homepage (Figure 1)

functions as the main navigation page. There are three main interactive areas on the Homepage: SWMP Section,

Guidance (Standard Good and Best Practice Matrix) and compliance. The Project Stage identifies the suggested

stage in the project when the SWMP Section should be completed.

Figure 1 Screenshot of the Project Homepage


3.1 Homepage – SWMP Section This flowchart links the SWMP Sections and allows you to navigate to all worksheets in the Template. The buttons

link to the respective areas in the Template. A description of each SWMP section is given in Figure 2.

Figure 2 Description of SWMP sections

SWMP Section Function

1 Enter Basic Details Enter details of the project client, principal contractor, location and value of the project. Select the metrics for the project.

2 Record Waste Prevention Actions

Identify the waste prevention actions taken before the development of the SWMP. This could include decisions taken at the design stage such as using modular units or specifying standard sizes. Record relevant details including the action taken, action owner and

waste impact. This information forms an action log that is built up throughout the development of the SWMP.

3

Forecast Waste Enter your forecast for each waste material using the included pre-determined list of wastes. The Template will automatically convert your estimate from tonnes m3, or m3 tonnes.

Record Waste Reduction Actions

Update the action log to record any actions identified to reduce the forecasted waste. The information is added to the waste prevention actions, which allows you to build up an action log for the project. Use the template to record the action, action owner and the waste impact.

4

Specify Waste Carriers

Enter the details of each waste carrier and each waste management facility you intend to use. The Template uses this information later on to enable you to match waste streams with waste facilities and actual

waste movements.

Plan Waste Destinations

The Template consolidates the material types into a predetermined list of waste streams. Select a waste management facility and disposal cost for each waste stream.

Record Waste Management and Recovery

Enter your planned site practices, to record any actions that impact on project waste recovery. This could be actions such as on-site practice or the segregation requirements of the waste contractor. These actions are added to the action log which can be printed out for use on site.

5 Enter Actual Waste Movements

Enter the details of each waste movement (using the pre-determined list of wastes), the waste carrier and waste management facility. The Template pulls data entered in „specify waste carriers‟ earlier in the Template to avoid repetitive data input.

6

KPIs The Template generates graphs charting progress against metrics selected at Stage 1. Use this sheet to record a snapshot of the performance of the project.

Reporting

The Template produces a pre-formatted printable report detailing your performance based on the data entered, comparing forecast versus actual data. The data is in a format that allows you to easily input waste figures into the WRAP Reporting Portal.

Sign declaration The Template allows you to print off and sign the declaration (that the plan has been monitored and adhered to) at the end of your project.


3.2 Homepage – Guidance Standard, Good and Best Practice There are two Standard, Good and Best Practice (SGBP) areas on the homepage:

„Guidance‟

Links to the relevant section of the Standard Good and Best Practice guidance

sheet. This sheet advises on what Good and Best Practice opportunities are

available at each project stage. You can select your chosen performance level

for each of the items listed.

„Standard Good and

Best Practice Levels‟

This section shows Standard Good and Best Practice performance based on the

selections made in the Guidance sheet. The spider diagram represents the

practice level where 0 is none, 1 is Standard Practice, 2 is Good Practice and 3

is Best Practice.

3.3 Homepage – Compliance This section of the homepage summarises your SWMP performance against the Site Waste Management Plan

Regulations (2008) based on the information you have entered into the Template.

If you have not satisfied any part of the regulatory requirements, follow the links from the Homepage to the

Template „Compliance‟ sheet. The Compliance sheet allows you to review the regulations in England and your

performance against them. Regulatory compliance is shown against project stages – as there are different

requirements depending on the stage of your project.

3.4 Homepage – Help The help page provides information on how to navigate and complete the template. This includes information

such as how to use the navigation bar as shown in Figure 3.

Figure 3 Explanation of the navigation bar found in the help sheet

By clicking on the symbol on any page you will be taken to the help page.

Additional training materials are available for all of WRAP‟s waste forecasting, measurement and reporting tools.

E-learning materials for the SWMP Template can be accessed at:

http://www.wrap.org.uk/construction/tools_and_guidance/site_waste.html

http://www.wrap.org.uk/construction/tools_and_guidance/site_waste.html


4.0 How to use the Template – Entering Data There are two main methods of entering data:

Free entry – this allows you to type information into the cell

Drop down menu – clicking on the cell will allow you to click the button to select an item and

populate the cell with your selection.

The navigation flow diagram at the top of each page can be used to navigate to the next section of the Template.

Alternatively you can click on the button to go back to the homepage.

All sheets are print friendly.

Note: In each sheet you only need to enter information into cells that are

shaded white, as cells shaded grey show calculated results. A cell shaded red indicates that it must be completed.


5.0 How to use the Template – 1.0 Basic Details Sheet Section 1.0 „Basic Details‟ (Figure 4) allows you to record client, contractor and details of the project, including

recording any project targets and metrics for measurement and KPIs.

Figure 4 Screenshot of the Basic Details


5.1 Data entry – what you need to fill in

The sections in this worksheet you will need to complete are detailed in Figure 5.

Figure 5 How to complete Basic Details Sheet

Section What you need to record

Basic Details

Enter client name, principal contractor name, owner of the SWMP

document, project title, project reference, location and construction

value in the free entry boxes. The type of construction and activity

can be selected from the dropdown list.

Metrics Use the drop down list to select the metrics4 applicable to your

project. To clear the cell of your selection hit the delete key.

Project targets

Use the drop down list to select targets5 that may apply to your

project (these may have been imposed by your client for example).

To clear the cell of your selection hit the delete key.

Schedule Enter the start and end date for your project.

Persons legally required to

be identified

This section is partly populated based on data you have entered in

Basic Details. Enter data into the other white cells to record relevant

information.

Confirmation

This section is signed at the end of the project to confirm the plan has

been reviewed and updated. The sign declaration button in the

navigation bar and the SWMP section on the homepage links to this

area.

4 You can select from the following options: measure of construction output, footprint (m2) of structure, footprint (m2) of site,

carriageway or pipelength, gross internal floor area, beds, pupils, spaces.

5 You can select from the following options: Waste to landfill (tonnes), total waste arisings (tonnes), waste recovery (%) and

waste reused on site (t).


6.0 How to use the Template – Recording Waste Prevention, Reduction and Management and Recovery actions

Waste actions are identified and recorded a different stages through-out the project. This sheet allows you to

record all three waste actions on your project on one sheet as highlighted on in Figure 6.

Figure 6 The three action buttons and „tell me about‟ guidance highlighted on a screenshot of the „Waste

Actions‟ sheet navigation bar

This sheet allows you to record waste actions described in Figure 7 at different stages of the project.

Figure 7 Description of action types in the „Waste Actions‟ sheet

Waste Action What you need to record

SWMP Section 2

Waste Prevention Actions

Waste Prevention actions are any decisions that were taken before the Site Waste Management Plan was drafted. These waste prevention measures must be recorded to satisfy the SWMP Regulations (2008). Decisions you can record here might be on the nature of the project construction method or materials employed in order to minimise the quantity of waste produced on site.

SWMP Section 3

Waste Reduction Actions

Waste Reduction actions are any actions taken to reduce the anticipated waste arisings from the project. Examples of this include setting up a cutting station to reduce plasterboard waste, or setting up dedicated storage areas for offcuts to encourage their re-use.

SWMP Section 4

Waste Management and

Recovery Actions

Record any decisions that you plan to take that relate to onsite waste management and recovery of waste e.g. establishing a plasterboard take back scheme with your suppliers or segregating waste on site.

The waste actions are recorded in one sheet of the template so they can be easily referenced as shown in

Figure 8.

Figure 8 Screenshot of „Waste Actions‟ sheet

The action type is colour coded so they can be easily identified and relate to the project stage. A sort function is

available at the top of each column to create tailor action list by type, owner, date for completion, etc.


Most cells are free entry cells. Waste action, waste stream and material type columns use drop down menus.

Simply fill out one row for each waste action. To complete this worksheet follow the steps outlined in Figure 9. If

there were no waste prevention decisions made on your project then leave this sheet of the Template blank,

remembering to answer the question at the top of the sheet by selecting yes or no from the drop down menu.

The question relates to the SWMP regulations in England and is referenced in the compliance sheet.

Figure 9 How to complete Waste Actions Sheet

Column What you need to record

Number Use for reference only

Waste Action Select „Waste Prevention Action‟, „Waste Reduction Action‟ or „Waste

Management and Recovery Action‟ from the drop down list.

Action Taken Type in a description of the action identified.

Action owner Type in name of person responsible for this action.

Reference to document

drawing Type in reference for use as an audit trail.

Waste stream Select using drop down menu.

Material type Select using drop down menu.

Estimated Cost Saving Type in any cost saving resulting from this action.

Waste reduced (m3 or t) Type in the reduction in waste that this measure will have.

Date for completion Type in date in dd/mm/yyyy format. If the date has passed then the action

will turn red.

Status Select complete or incomplete from the drop down menu


7.0 How to use the Template – 3 Forecast Waste Sheet Figure 10 is a screenshot of the „Forecast Waste‟ sheet which allows you to forecast the waste arisings for your

project.

Figure 10 Screenshot of Forecast Waste Sheet

Most cells in this sheet use drop down menus from a predetermined list of waste. Free entry cells are used for

entering estimated quantities and recording which project team member provided the forecast. The first line

has been completed in grey as an example. Details on how to complete the sheet are set out in figure 11.

Figure 11 How to complete Forecast Waste Sheet


C, D or E Activity

Select whether the waste arising comes from construction, excavation or demolition

activity. This information is entered because i) it ties in with industry agreed methods6

and ii) information entered here is pulled through to „Plan Waste Destination‟.

Waste Stream

Select a waste stream from the pre defined list of wastes. The list has been developed

with the BRE and their SMARTWaste list of wastes – providing common reporting

metrics. The selection you make here narrows down the material type options you can

make in the next column „Material Type‟.

Material Type

Select a material type after you have selected a waste stream. The list is specific to the

waste stream selected and has again been developed with BRE.

If you only wish to select a waste stream (and not select the more detailed material

type), delete the information in the material type cell. The Template will then record

your forecast at the waste stream level. The exception to this is if you select

„segregated hazardous waste‟ or „other C&D segregated waste‟. The material type box

will turn red indicating that it must be completed. By selecting these waste streams a

range of specific material types are available to select in material type.

Further Description

of Waste - optional

Entering data is optional and is used to provide a further description of the material.

This can either be to identify a specific waste such as composite units like a bath or to

further categorise waste into specific categories. The waste can be listed under a waste

stream or a specific item under a material type. This is a free entry box and as such

does not change the LOW code which will be taken from the material type and waste

stream respectively.

It is advisable to look through the list under „segregated hazardous waste‟ or „other C&D

segregated waste‟ before using this option.

6 Agreed by the UK Contractors Group and listed in the Strategy for Sustainable Construction (2008).



Suggested LOW7

Code

Based on your selections in the waste stream and material type columns, the Template

suggests which LOW code applies to your selection.

Waste or Re-Use

Select an option from the drop down menu. This selection must be made to meet

regulatory requirements. This allows you to select whether the waste forecasted will

remain on site (reused, recycled or recovered) or go off-site (segregated or mixed).

Data entered here pulls through to the „Plan Waste Destinations Sheet‟.

Forecast Quantities

Enter either a volume (m3) or mass (tonnes) for your forecast. The SWMP Template

then uses industry agreed conversion factors to convert your number from m3 tonnes

or, from tonnes m3. This number should take into account any waste reduction

actions identified and should be the estimated amount of material that will be produced

on site.

Calculated

Quantities

This column reports your total waste forecast. Data is shown in both volume (m3) or

mass (tonnes) using industry agreed conversion factors for each material type.

Forecast Provided by Free text entry to record which project team member provided the forecast.

7 LOW stands for List of Waste code. List of Waste (LOW) Codes are the same as European Waste Catalogue (EWC). The

Environment Agency refers to EWC codes as LOW codes.


8.0 How to use the Template – 4 Specify Waste Carriers The „Specify Waste Carriers‟ sheet shown in Figure 12 allows you to record:

The waste carriers you intend to use for your construction project, and;

The waste management facilities you intend to use for your construction project.

This list is used in the „Plan waste destinations‟ and „actual waste movement‟ sheets.

Figure 12 Screenshot of Specify Waste Carriers

8.1 Data entry – Answering the four questions There are four questions at the top of the page that must be answered using drop down menus to select yes / no

answers. These questions link to the Compliance page that summarises your performance against the Site Waste

Management Plan (2008) Regulations.

8.2 Data entry – Waste carrier Use free text entry in this section to record the name, licence number, expiry date and date checked with the

Environment Agency for every waste carrier you intend to use. Information entered here is pulled through into

drop down menus in Template Sheet 5 „Actual Waste Movements‟. This allows you to quickly match a waste

carrier to a waste stream, avoiding the need for repetitive data entry.

8.3 Data entry – Waste management facility Use free text entry and drop down menus to record the name, type of facility, reuse/recycling/recovery rates

achieved at that destination and waste licensing information for that facility.

If you know the individual reuse/recycling/recovery rates for a facility then enter them in columns J, K and L

respectively. If you only know the recovery rate for the facility as a whole, enter this percentage in column M. If

you do not know recovery rates for your intended facility, leave columns J, K, L and M blank and the Template

will assume a recovery rate for the facility entered in column H. These assumed rates have been developed with

the UK Contractors Group.

Only complete columns R and S if a facility takes more than one waste stream with a different recovery rate or

there are two facilities used for the same waste stream. By completing these fields the construction, demolition or

excavation activity and the waste stream will appear in a bracket next to the facility title in the list of destinations

pulled forward to the „Plan waste destinations‟ and „Actual waste movement‟ sheets.


If the same waste stream is selected then columns T, U and V are displayed as shown in Figure 13.

Figure 13 Screenshot of Specify Waste Carriers – multiple waste destinations

The red boxes must be completed so that an amount, cost and recovery rate can be calculated for the waste

stream. Enter the percentage of the waste stream expected to be sent to each facility in column T and the £/m3

or £/t in columns U and V respectively.


9.0 How to use the Template – 4 Plan Waste Destinations Stage 4 „Plan Waste Destinations‟ shown in Figure 14 allows you to match up your forecast waste streams

(entered in „Forecast Waste‟) with expected waste management facilities (entered in „Specify Waste Carriers‟).

Figure 14 Screenshot of Plan Waste Destinations

The tables in this sheet are ordered by Construction, Demolition and Excavation phase. Each table shows the

materials that have been identified in the forecaster and whether the waste is being sent off-site or is being

reused onsite. If a material is not shown from the forecaster check the „Forecast waste‟ sheet to make sure you

have completed it in full.

9.1 Data entry – Expected facility and cost of disposal Use the drop down menu in proposed destinations to select a waste management facility. The waste

management facilities listed are taken from the data entered in „Specify Waste Carriers‟. This speeds up the

specification of which waste streams will be going to which waste management facility, avoiding the need to

repetitively type in the same information. The cost of waste disposal is entered for either £/m3 or £/tonnes in the

free entry boxes. The Template will calculate the cost of waste disposal for your project based on the amount of

waste forecasted and the cost entered in this sheet.


9.2 Data entry – Multiple Destinations If the project has more than one facility for a particular waste stream then firstly following the steps outlined in

section 8.0 „How to use the Template – 4 Specify Waste Carriers‟ for selecting multiple destinations. After this

select multiple destinations in the Proposed Destinations column in „Plan Waste Destinations‟. This will

automatically calculate the recovery rate and cost of the waste stream using the values entered in „Specify waste

carriers‟.

9.3 Data entry – Answering the three questions There are three questions at the top of the page that must be answered using drop down menus to select yes /

no answers. These questions link to the Compliance page which summarises whether the required cells have

been completed to comply with the Site Waste Management Plan (2008) Regulations in England.


10.0 How to use the Template – 5 Actual Waste Movements Stage 5 „Actual Waste Movements‟ shown in Figure 15 is where you can record your actual waste movements

once the construction team has mobilised to site.

Figure 15 Screenshot of Actual Waste Movements

10.1 Summary Data – Waste totals Once data has been entered into Sheet 5, this section of Sheet 5 displays a summary. Use the drop down menu

in cell B9 to toggle the display between tonnes and m3.

Note that a full breakdown of all data entered into the SWMP Template, including a comparison of forecast versus

actuals data, is shown in „Reporting‟.

10.2 Data Entry – Actual Waste Movements This is where the actual waste movements are entered. Each waste movement should be recorded as a line in

the sheet. The table is structured as outlined in Figure 16.

Figure 16 How to use Actual Waste Movements


Movement number This is a reference for tracking the number of movements

CDE Activity

Select whether the waste arising comes from construction, excavation or demolition

activity. This information must be entered because forecasting along these lines ties

in with industry agreed methods8.

Waste Stream

Select a waste stream from the pre defined list of wastes. The list you select from

has been developed with the BRE and their SMARTWaste list of wastes – meaning

many users will recognise the classifications used. The selection you make here

narrows down the material type options you can make in the next column „specify

further segregation‟.

Material Type

- optional

Entering information here is optional. Select a material type after you have selected

a waste stream. The list you select from has been developed with the BRE and their

SMARTWaste list of wastes to provide a common classification.

If you only wish to select a waste stream (and not select the more detailed material

type), press the „delete‟ key on your keyboard when the material type cell has been

clicked on. The Template will then record your forecast at the waste stream, and not

at the material type level.

8 Agreed by the UK Contractors Group and listed in the Strategy for Sustainable Construction (2008).



Further description of

waste – optional

Entering information here is optional. Use this free text entry cell to record a further

description of the waste to include a more detailed explanation. This information can

be used as part of the audit trail for your project if you wish.

LOW Code used

Based on your selections in the waste stream and material type columns, the

Template suggests which LOW code applies to your selection. The LOW code can be

overwritten by pressing the „delete‟ key on your keyboard when the LOW Code cell

has been clicked on. You can then enter an alternative LOW code if you wish.

On or Off-site

destination

Select an onsite or off-site destination for your waste arising. If you select an onsite

option, the Template records this and displays this information in the Waste Totals

table and in „Reporting‟. If you select an off-site option, the Template allows you to

complete the following two columns (off-site carrier and off-site destination).

Off-site carrier

You can make a selection here only if an off-site destination is selected in the „on or

off-site destination‟ column. Make a waste carrier selection using the drop down

menu. The options displayed are based on the information you entered in „Specify

Waste Carriers‟.

Off-site destination

You can make a selection here only if an off-site destination is selected in the „on or

off-site destination‟ column. Make a waste management facility selection using the

drop down menu. The options displayed are based on the information you entered in

„Specify Waste Carriers‟ (waste management facility table).

Override facility

recovery rate for

individual skip

This column can be used to override the information recorded in „Specify Waste

Carriers‟ for the recovery rate of the waste management facility (See below). This

may be required if the facility provides a rate for each lift on their transfer note.

Overall diversion

from landfill /

recovery

This data is displayed based on the information you entered in „Specify Waste

Carriers‟ (waste management facility table).

Date of movement Use the drop down menu to select the month and year of the waste movement.

Waste totals

(volume, tonnes,

actual cost)

Enter either the volume (m3) or mass (tonnes) waste totals for each waste

movement. This data should be the total waste arising (e.g. before recovery rates

are taken into account). Totals after recovery are shown in the table directly above

„Waste Totals‟.

In the actual cost column enter the total cost for the waste movement. A basic

calculation is then made for the £/m3 or £/t.

You may find the following documents useful when completing this part of the Template:

Using the List of Wastes to code waste (Environment Agency)

http://www.environment-agency.gov.uk/static/documents/Business/low_guide_v1.2_1397222.pdf

Waste Measurement and Reporting Guidance (WRAP)

http://www.wrap.org.uk/document.rm?id=6748

http://www.environment-agency.gov.uk/static/documents/Business/low_guide_v1.2_1397222.pdf



11.0 How to use the Template – 6 Key Performance Indicators (KPIs) Figure 17 is a screenshot of Stage 6 „KPIs‟ which shows a simple screen graphing the results for your project. Use

the drop down menu next to the „select metric‟ title to select the data you wish to display. The metrics available

to choose from depend on the metrics you select in „Basic Details‟. The graphs show total waste to landfill and

total waste arisings, against the metric you select.

Figure 17 Screenshot of KPIs

Irrespective of metrics selected, the Template will always allow you to choose from the following two items:

Total waste – showing total waste arisings for your project

Per £100k of construction value – dividing waste totals by the construction value (entered in „Basic Details‟).

This gives you a relative value that can be compared across projects, irrespective of their size.


12.0 How to use the Template – 6 Reporting Stage 6 „Reporting‟ displays the forecast and actual waste measurements for the project. Figure 18 shows a

screenshot of the combined construction, demolition and excavation report. There are four tables in total on this

worksheet:

Totals for Construction, demolition and excavation (forecast versus actuals).

Construction related waste arisings (forecast versus actuals).

Demolition related waste arisings (forecast versus actuals).

Excavation related waste arisings (forecast versus actuals).

Figure 18 Screenshot of Reporting

Hyperlinks have been included on the left of the summary table for ease of navigation to each of the tables. The

figures in these tables can be used to populate information in the Waste to Landfill Reporting portal:

www.wrap.org.uk/reportingportal.

Cell C8 allows you to toggle the data shown between volume (m3) and mass (tonnes).

The page is printer friendly, although you may wish to print on A3 pages to view the data more easily.

http://www.wrap.org.uk/reportingportal


13.0 How to use the Template – 6 Declaration Stage 6 „Declaration‟ must be completed at the end of the construction project. This section is located at the

bottom of „Basic Details‟ as Figure 19 shows. Complete the free entry cells to confirm the plan has been

monitored. Complete the section below explaining any deviations from the Plan and record any lessons learnt.

This page can then be printed off and signed.

Figure 19 Screenshot of Declaration


14.0 How to use the Template – Standard, Good and Best Practice (SGBP) Standard, Good and Best Practice (SGBP) Guidance is embedded in the template with links from the homepage

and the navigation bar. The guidance is broken down into steps which include an explanation, practice level, „how

to achieve‟ the practice level, guidance, practice level target and action as shown in Figure 20.

Figure 20 Screenshot of Standard, Good and Best Practice

Each step relates to a project stage described in Figure 21.

Figure 21 How the steps in the SGBP Guidance relates to the project stage

Project Stage SGBP Steps

1 Policy and setup Step 1.1 Policy / target setting

Step 1.2 Responsibilities (for the SWMP)

2 Preparation and concept design Step 2.1 Designing out Waste

3 Detailed Design Step 3.1 Estimate waste arisings

Step 3.2 Target waste reductions

4 Pre-construction

Step 4.1 Forecast residual waste

Step 4.2 Management of Waste

Step 4.3 Training

5 Construction

Step 5.1 Responsibilities (on site)

Step 5.2 Site design, storage and logistics

Step 5.3 Monitoring

Step 5.4 Reporting

6 Post-completion & use Step 6.1 On-site project review

Step 6.2 Corporate level review


The principle behind SGBP is to achieve improvement in resource efficiency through identifying your current level

of practice and taking actions to move to the next level. Figure 22 outlines SGBP in SWMP.

Figure 22 The flow between Standard, Good and Best Practice

There are two aspects to improving the use of SWMPs; the overall approach and the actions at each stage.

The overall approach involves identifying when to start a SWMP, who implements the plan and when members of

the project team should be involved. Starting the process of planning for waste early on in the project and

involving key team members at the right stage will increase the impact on reducing waste and increasing

recovery. Individual actions such as designing out waste and estimating waste arisings can then be delivered to

higher levels of practice.

The SGBP guidance in the Template suggests actions aimed at encouraging construction clients, principal

contractors and consultants to plan effectively for waste, as an intrinsic and valuable part of the project planning

process. The choice of procurement route for a construction project (traditional, design and build, PFI etc) will

affect which member of the project team is involved at each stage in the project lifecycle. For example, under a

design and build project the contractor will take on a higher level of responsibility and will be engaged in the

earlier stages of the project.

14.1 Data Entry – Recording your level of practice To evaluate how well you are doing on a project select the appropriate level of practice by using the drop down

list in the „Practice level target‟ column then use the free entry „action‟ box to explain how you have achieved this

level of practice. Further guidance on how to implement the different levels of practice can be found by following

the links under „Guidance available to help‟.

Changing the practice level under „Practice target level‟ will change the Standard, Good and Best Practice spider

diagram on the front page shown in Figure 23.

Figure 23 Screenshot of SGBP spider diagram

Delivering Good Practice

involves going beyond

Standard practice to realise

„Quick Wins‟, further improve

the efficient use of materials

and identify additional cost

saving measures.

Good

Standard Practice represents

the level at which the

majority of the industry is

operating or the minimum of

legal compliance (For

England the SWMP

Regulations 2008)

Standard

Best Practice reflects the

leading approach currently

undertaken in the industry,

and implements a process

that provides continual

improvement.

Best


15.0 How to use the Template – Compliance The compliance sheet is linked from the SWMP Template Homepage, which shows SWMP Regulation compliance

based on your project stage. This Compliance sheet lists the SWMP Regulations 2008 in England and a yes/no

box to identify whether the relevant information has been completed in the template. Figure 24 is a screenshot of

this sheet.

Figure 24 Screenshot of Compliance

Each clause in the SWMP is set out on a row in this worksheet. Rows 12 to 36 of the Compliance Sheet provide

„review‟ links to the relevant part of the SWMP Template where you can see whether you are in compliance with

the Regulations.

Rows 39 to 119 feature simple drop down menus where you can click on „yes‟ or „no‟ to select whether you are in

compliance with the Regulations. You can make notes in the comments box to explain why you are in

compliance.

This section may be used by an SWMP Regulation enforcement officer (likely to be Environment Agency or Local

Authority staff) should your SWMP be reviewed or audited.

Column I suggests which clauses of the Regulations relate to which project stage (i.e. pre-construction,

construction and post-completion). This is referenced on the „project homepage‟ where non-compliant will change

to compliant and turn green when the section is complete.


16.0 The Site Waste Management Plan Tracker

WRAP‟s Site Waste Management Plan Tracker is an online Tool that can be used to collate and analyse data from

multiple Site Waste Management Plan Templates. The SWMP Tracker will allow you to perform the following

standard analyses on your waste data:

The quantity, cost management option and fate of waste arisings;

Amount of waste sent to landfill;

Recovery rates;

Project level KPI‟s (waste arisings, waste to landfill, cost of waste and waste recovery rate);

SWMP Practice level (i.e. the extent to which different projects have achieved Good or Best practice as

defined by WRAP);

Compliance (i.e. the extent of compliance with the requirements of the SWMP Regulations for England);

Actions taken to prevent, reduce and recover waste; and

Forecast waste arisings (from SWMPs completed before construction).

Multiple Templates can be uploaded templates and automatically stored in an online database. This database can

then be filtered across a number of variables, including location, construction cost, project type, client/contractor

name and reporting period (amongst others).

This data can then be downloaded into a separate spreadsheet for internal analysis and the preparation of

corporate reports.

For signatories to the Construction Commitments: Halving Waste to Landfill, the data can also be exported

directly to the Waste to Landfill Reporting Portal. This will automatically report at the “Detailed” data entry level,

saving the labour of data entry. Corporate waste data can then be anonymously benchmarked against industry

averages, using similar filters to those described above.

For more information, see:

WRAP Site Waste Management Plan Tracker – http://swmptracker.wrap.org.uk

SWMP Tracker User Guide - http://www.wrap.org.uk/document.rm?id=8933

http://swmptracker.wrap.org.uk/


www.wrap.org.uk/swmp

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