user guide for teachers (ms teams for teaching)...why do we need a separate ms teams account for...
TRANSCRIPT
User Guide for Teachers(MS Teams for Teaching)
•Creating a Team for Your Class
Note:(1) Last updated date of this training document /video: 21 Aug 2020, version no.: 1.0(2) The user-interface (UI) shown in this training document /video may vary from the latest look of Teams app. 1
To facilitate online teaching, you have to activate your "t-" teaching account in the Student CNA Portal.
This is a quick guide to get the essential functions setup, which includes:
• Activate Teaching Account in Student CNAPortal
• Change Password
• Forget Password
• Download and Install MS Teams
• Login MS Teams with New CNA (Switching MS Teams Account)
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… 02:13
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• Create Teams Class and Invite Students to Join - Create a Teams Class
• Create Teams Class and Invite Students to Join - Invite Students to Join the Teams Class
• Schedule Online Video Class
• Conduct Online Video Class
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1. Activate Teaching Account in Student CNAPortal
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Why do we need a separate MS Teams account for teaching?
Recommended by Microsoft, we create a teaching account, i.e. t-<CNA>@stu.vtc.edu.hk, for you to communicate/interact with students. On the Teams platform, students can use built-in functions for different class activities.
For security reason, your normal staff account can only be used to communicate with colleagues.
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Go to https://cnatools.vtc.edu.hk/ and click “Activate Account (Student)”.
Tips:You need to select "Student"instead of "Staff“ for the teaching account.
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(1) Read the whole page of regulations and (2) click "I have read, understood and agreed..."
(3) Click the "Accept & Activate Account" button to continue.
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(2)
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(1) Enter your “Teacher CNA" in the Student CNAPortal(2) Click the “Next” button
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(2)
Tips: Your “Teaching CNA" in the Student CNAPortal is the combination of "t-" and your staff CNA. e.g. If your staff CNA is "peter.chan", your teaching CNA will be "t-peter.chan".
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Fill in the required details and select “Activate”.
Tips: You should follow the password policy to seta password.
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“Update successfully” will be shown.
You may now login the Student CNAPortal with your "t-" teaching account. For MS Teams, please try after 30 minutes.
Tips: Your “t-” teaching account will be ready to use approximately 30 minutes after activation. Please wait.
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2. Change Password – similar to changing password of your staff CNA
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Go to https://cnatools.vtc.edu.hk/
Click “Change Password” under “Useful Links” of the right-hand side menu.11
Fill in the required details and click “Change Password”.
Tips: You should follow the password policy to set a password.
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You have successfully updated your password.
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3. Forget Password – similar to resetting password for your staff CNA
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Go to https://cnatools.vtc.edu.hk/ and click “Forgot password? (Student)”.
Tips: You need to select "Student" instead of "Staff“ to reset password of your “Teaching CNA”.
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(1) Read the whole page of regulations and (2) click "I have read, understood and agreed..."
(3) Click the "Accept" button to continue.
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(2)(3)
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(1) Enter your “Teaching CNA" in the Student CNAPortal and (2) click the “Next” button.
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Tips: Your “Teaching CNA" in the Student CNAPortal is the combination of "t-" and your staff CNA. e.g. If your staff CNA is "peter.chan", your teachingCNA will be "t-peter.chan".
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Fill in the required details to reset your password and click “Change Password”.
Tips: You should follow the password policy to set a password.
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You have successfully updated your password.19
4. Download and Install MS Teams
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Go to http://office365.stu.vtc.edu.hk and login with your “Teaching CNA".
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Click the “Teams” icon for the web version of MS Teams.
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Click the “Get app" button at the bottom left corner to download the desktop app.
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5. Login MS Teams with New CNA (Switching MS Teams Account)
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Launch the MS Teams app
Remarks: If you have already signed in MS Teams with your Staff CNA ([email protected]), please remember to logout first. Then, you can login with your teaching CNA(e.g. [email protected]).
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Fill in your “Teaching CNA” and Passwordto sign in the MS Teams for teaching.
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Click “No, sign in to this app only” and “OK”.
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(1) You can find the “Teams” and “Calendar” icons in the sidebar menu.
(2) You may check your identity by clicking the icon on the top right-hand corner.
Remarks: For details of MS Teams, please refer https://cnatools.vtc.edu.hk/CNAPortal/intro_o365/Teams.pdf
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(2)
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6. Create Teams Class and Invite Students to Join
• Create a Teams Class
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Click the “Teams” icon in the sidebar menu.
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Click "Join or create team" to create a new class.
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You will find “Create a team” in the main page.
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Click the "Create team" button.
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Select "Class" as a team type.
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Fill in details with this format to create the Teams class:• Name of the class (Format :{Module Code - Course Name - AY - Sem - Class - Course creator})
• Privacy : select "Private - …."
Click "Next" to continue35
Please click “Skip” at this step. Teams Class will be created.
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6. Create Teams Class and Invite Students to Join • Invite Students to join
the Teams Class
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(1) Click the "Teams" icon in the sidebar menu.
(2) Find the newly-created "Teams Class" and click “…”.
(3) Click "Manage team"
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Click the "Add Member" button to add students.
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Add students as members to the selected “Teams Class".
Remarks:Do NOT set students as “Owner” of the group.
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You can post messages with the following features:(1) Format the text message – switching between plain text and HTML text(2) Select the post type
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You can remind students to subscribe the channel.42
7. Schedule Online Video Class
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Click the "General" channel under the class. 44
Click the pull-down menu next to the “Meet” button and select “Schedule a meeting”.
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Input the online class meeting name.
Remarks:It should be the same as the class name.
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Set the “recurrent” function as “Custom” for the meeting.47
Input “start date” and “end date” and click the “Save” button.
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You do not need to add attendees, just click the “Send” button.
Tips: You should mention the following in the description: The copyright is reserved by the VTC. Unauthorized recording is not allowed.
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The scheduled online class meeting is automatically shown on the post.
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You can also add messages and edit it with different styles.51
e.g. Mark it as “IMPORTANT”52
Your reminder for students has been posted.53
8. Conduct Online Video Class
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(1) Click the “Calendar” button in the sidebar menu
(2) Select “the scheduled online class meeting”.
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Click the “Join” button to start.56
Click “Join now” to start the online class meeting immediately.57
You may click the “Camera” icon to turn on/off the camera.58
You can also click the “Microphone” icon to mute and unmute the microphone.
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Click on the “Share” icon to share your screen with students.
Tips: (1) You will be shown with different ways to share — Desktop, Window, PowerPoint, etc. Click on the one that you want to share.(2) Please click "Include system audio" if you will share video.
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The currently shared screen will have a red outline around it.
Tips: Turn on your audio system before playing video.
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Click the “Stop sharing” icon to stop screen-sharing with students.
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Your students can click the “Raise your hand” icon to raise their hands.
You can find the “hand” icon next to the student name in the “People” window.
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Click the “Show conversation” icon to show the meeting chat box.
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The meeting chat box is located at the right-hand side for you to text and read messages.
Tips: You can put the link of Moodle quiz in the chat box for students to do during the lesson.
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Click the “Show participants” icon for a list of students in the meeting.66
By right-clicking a student in the “People” window, you can lower the hand, mute and remove that student from the meeting.
Tips: You cannot unmute students, but they can unmute by themselves.
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You can download an attendance list by clicking “…” for “Download attendance list”.
Tips: Teacher MUST download the attendance report before leaving the video class.
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Click “Manage permissions” to direct you to the “manage permissions” page.
Tips: You should login with incognito mode.
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Tips: You can set "ONLY MEcan present in the meeting".
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You may click the “More actions” icon and select “Turn off incoming video” to save your internet some stress and improve call quality.
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Click the “More actions” icon and select “Blur my background” to blur the background during the meeting.
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Click “Start recording” to record the meeting.
Tips: You are recommended to record the online class meeting.
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Click “Stop recording” to stop recording the meeting.
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You can find the meeting recording in the “General” channel.
Tips: (1) As you may not be allowed to download the video after a certain period of time, please do it ASAP.(2) You are recommended to upload the video to the VTC Panopto Platform for sharing.(3) The guide of VTC Panopto Platform can be found in Moodle’s e-learning resource course.
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•The attendance list would be used for attendance calculation and other purposes. Please remember to download it before the end of class. Record could NOT be downloaded again if missed.
Remember to download the attendance list before the end of the online class.
•Normal staff account/ email is followed [email protected] while the new teaching account/email is followed by @stu.vtc.edu.hk.
Remember to login the teaching account with CNA that ends with @stu.vtc.edu.hk.
• Same as normal staff account, password of teaching account will expire in 180 days. Staff shall change the password at least every 180 days as per the password policy.
Remember to change password of your teaching account at least every 180 days.
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End
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Produced byInformation Technology Services Division
https://www.vtc.edu.hk/digital-workplace/guidebook-for-online-teaching/teacher.html
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