user guide for faculty portal_0

7/29/2019 User Guide for Faculty Portal_0

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User Guide For Faculty PortalNucleus ERP

NIIT2/16/2013

Thisdocumentexplicitthevariousfeatures&functionalitiesofthefacultyportalofCampus

ManagementERPintheformofworkflows.

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User Guide For Faculty Portal February 16, 2013

2

TableofContents

1)LoggingintotheSystem............................................................................................................................ 3

1.)UnderstandingvariouscomponentsoftheLandingPage....................................................................... 4

2)Selectingacourseforwhichactionsneedstobeperformed.................................................................. 5

3)ViewingProfileofstudentsenrolledintheselectedcourse.................................................................... 7

4)AddingStudentattendancefortheselectedcourse................................................................................ 9

5)Definingcourseevaluationforthecourseselected............................................................................... 11

6)Recording

marks

of

the

student

for

the

selected

course

&

exam

type

..................................................

13

7)Generatinghistogram&defininggraderangeforselectedcourse....................................................... 15

8)Allocatinggradesfortheselectedcourse.............................................................................................. 17


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1)LoggingintotheSystem1)LogintotheMoodleusingyourcredentials.

2)

A

link

NUcleus

ERP

is

available

in

the

Moodle

from

where

the

user

can

directly

login

into

the

ERP

System.

Clickonthislink

tologindirectly

intotheERP.

NOTEThebrowserbeingusedshallbeInternetExplorer8.0/MozillaFirefox8.0.1.Inaddition,thecookies&javascripton

yourbrowsershallbeenabledtologinsuccessfullyinthesystem.Incase,thefacultyhasanyotherbrowserthan

thosespecified,pleasecontactTCOdepartmenttoinstallIE8onyoursystems.


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1.)UnderstandingvariouscomponentsoftheLandingPageNAVIGATIONMENUUsercanselectthe

actionstobe

performed

from

this

menu.

TIMETABLEUsercanviewtheir

timetableforallthe

courseson

the

LandingPage.

COURSESELECTION:Usercanseletheacademicsession,subsession&

courseforwhichactionsneedstob

performed.ThenclickonSwitchto

continue.

NOTEThetimetabledisplayedisbasedontheprogramforwhichthecoursehasbeenselectedexampleIfthefacultyhas

selectedthecoursewhichbelongstoB.TechthenthetimetabledisplayedshallbeforalltheB.Techcoursesfacultyis

allocatedin

that

particular

session

&

sub

session.


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2)Selectingacourseforwhichactionsneedstobeperformed

1)UsercanselectAcademicsession,subsession&course.ThenclickonSwitchtocontinue.

COURSESELECTIONUsercanselethe

academic

session,

sub

session

courseforwhichactionsneedsto

performed.ThenclickonSwitcht

continue.


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2)Analertshallbedisplayedonclickingswitchasshownintheabovefigure.ClickonOKbuttonto

completethecourseselectionprocess.

NOTE Subsessionrepresentstheacademicsubsessionoftheuniversity.TheacademicyearofNIITUniversitystarts in

July.

Inaddition,pleaseremembertoclickontheswitchbuttonafterselectionofacademicsession,subsession&

course.Incasenocoursehasbeenselected,theWindowdisplaysAccessDeniedtotheuser.


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3)ViewingProfileofstudentsenrolledintheselectedcourse

1)ClickonStudentProfileinthenavigationmenuaftertheselectionofcoursehasbeendone.Alistof

allstudentsenrolledintheselectedcourseshallbedisplayed.

electedAcademic

ession,Subsession&

oursearealways

splayedhere.Incase

ocoursehasbeen

elected,amessage

AccessDenied

is

splayed.


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2)Clickonanyrowinthegridbeingdisplayedtoviewthestudentprofile.Pleaserefertothebelow

screenshot.

NOTE Bydefault10studentsarealwaysdisplayed.Usercanscrolldownonthelistpagetochangethesizeofthepageor

toviewthenextsetofresults.


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4)AddingStudentattendancefortheselectedcourse

1)ClickonStudentAttendanceinthenavigationmenuaftertheselectionofcoursehasbeendone.The

currentweekisdisplayedbydefaultwithdatesbeingdisplayedontop&periodsonleft.Thedate&

periodforwhichattendancehasbeenenteredisdisplayedinredwithedit&deletebuttonswhilerest

allaredisplayedingreenwithaddbuttons.

2)Clickonthedate&periodforwhichtheattendanceneedstobecaptured.Alistofstudentsshallbe

displayedwith

attendance

marked

as

Present

for

all

the

students

by

default.

electedAcademic

ssion,Subsession&

oursearealways

splayedhere.Incase

ocoursehasbeen

lected,amessage

AccessDeniedis

splayed.

Thedates&sectio

ofthecoursecanb

changedfromhere

ultipleperiodscan

eselected

by

the

erfromthisperiod.


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3)Marktheattendanceofstudents&thenclickonSave.

NOTEAfter

marking

the

attendance

user

shall

make

sure

to

Save

the

records

by

clicking

the

save

Button.

If

the

user

markstheattendancebutforgetstoclicktheSavebuttontheattendancewontgetrecordedinthesystem.


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5)Definingcourseevaluationforthecourseselected

1)ClickonEvaluationSchemeinthenavigationmenuaftertheselectionofcoursehasbeendone.The

usercanclickonAddbutton.Arowshallbeaddedinthegrid.

2)Selecttheexamtypebyclickinginthegridcolumnadded&thenentermaxmarksoftheexamtype,

weightedmarks/weightage(In%)&LTP(whethertheexamisLecturetype,tutorialtype,Practicaltype).

ThenclickontheSavebuttontosavetheevaluationscheme.

ectedAcademic

ssion,Subsession

coursearealways

playedhere.In

senocoursehas

enselected,a

essage

Access

niedisdisplayed.


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NOTEUser

needs

to

enter

either

the

weight

age

or

the

weighted

marks.

In

case

of

LTP,

user

needs

to

clarify

the

typeofexami.e.whethertheexamisoflecturetype,practicaltypeortutorialtype.

AfterdefiningtheevaluationschemeusershallmakesuretoSavetherecordsbyclickingthesaveButton.

Ifmarksentry,gradeschemeorcourseresulthasbeenrecordedinthesystem,userwillnotbeableeditordelete

theevaluationscheme.

Incase,theuserisnotabletoviewanycertaintypeoftheexamtypeinthedropdown.Pleasewriteamailto

Academicsofficeforthesame.


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6)Recordingmarksofthestudentfortheselectedcourse&examtype

1)ClickonMarksEntryinthenavigationmenuaftertheselectionofcoursehasbeendone.The

evaluationschemedefinedfortheselectedcourseshallbedisplayedbydefaultwiththestatusofthe

examtypeasRecorded(Marksenteredinthesystem)/NotRecorded(Marksnotenteredinthesystem).

2)Clickonanyoftheexamtypetoenterthemarksforthestudents.

electedAcademic

ession,Subsession

coursearealways

splayedhere.In

asenocoursehas

eenselected,a

essageAccess

eniedisdisplayed.

checkingthis

ublishcheckbox,

emarksenteredby

efacultyshallbe

bletostudentsin

estudentportal.

lessthischeckbox

sbeen

checked,

dentswillnotbe

etoviewthe

rks.


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3)Enterthemarksscoredcorrespondingtoeachstudent.Incasethestudentisabsent,checkthecheck

boxintheabsentcolumn&thenclickonSavetocontinue.ClickingonSavewillchangethestatusof

ExamTypefromNotRecordedtoRecorded.

NOTEAfterenteringthemarksusershallmakesuretoSavetherecordsbyclickingthesaveButton.

Ifgradeschemeorcourseresulthasbeenrecordedinthesystem,userwillnotbeableeditordeletetheevaluation

schemecorrespondingtowhichcourseresult/gradeschemehasbeencreated.


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7)Generatinghistogram&defininggraderangeforselectedcourse

1)ClickonGradeSchemeinthenavigationmenuaftertheselectionofcoursehasbeendone.

2)Selecttheexamtypesforwhichthemarkshavebeenenteredinthesystem.ThenclickonGenerate

histogram.

3)Histogramshallbedisplayedonthebasisofweightagedefinedinthesystem.

4)ClickonGenerateGradeEntries.

5)Basedonthegradesdefinedinthesystem,gradeschemeshallbedisplayedonastatisticalbasis.

Usercaneditthegraderange&thenclickonSave.

SelectedAcademic

session,Subsession

&coursearealways

displayedhere.In

casenocoursehas

beenselected,a

messageAccess

Deniedisdisplayed.

NOTEAfterenteringtherecordsusershallmakesuretoSavetherecordsbyclickingthesaveButton.

IfcourseresulthasbeengeneratedwithaConsiderFinalcheckboxthentheGradeschemewillnotbeeditable.

TheGradesallocatedtothestudentsshallbeonthebasisofthegraderangedefinedhere.Basedontheexam

typesselectedherethegradeallocationwouldoccur.Hencethehistogramgeneration&graderangedefinition

shallbeupdatedeverytimetheuserwantstoallocategrades&entersmarksforanewexamtype.


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8)Allocatinggradesfortheselectedcourse

1)ClickonCourseResultinthenavigationmenuaftertheselectionofcoursehasbeendone.

2)ClickonAddbuttontoaddanewcourseresultortheresultbeingdisplayedinthegridtoeditan

alreadysavedrecord.

SelectedAcademic

session,Subsession

&coursearealways

displayedhere.In

casenocoursehas

beenselected,a

message

Access

Deniedisdisplayed.

electedAcademic

ssion,Subsession

coursearealways

splayedhere.In

senocoursehas

eenselected,a

essageAccess

eniedisdisplayed.

CheckConsi

finalcheckbo

submitthisre

Academicsof

Check

Publish

to

makethisresult

visibleinStudents

login.


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3)ClickonShowbuttontoviewthelistofstudents,theirmarksentry&gradeallocation.Incaseofany

gradeupdation,updatethegradedisplayedinallottedgrade. ClickonSavetosavetheallocatedgrades.

NOTEAfterenteringtherecordsusershallmakesuretoSavetherecordsbyclickingthesaveButton.

IfcourseresulthasbeengeneratedwithaConsiderFinalcheckboxthentheresulthasbeensubmittedto

Academicsofficeforpreparationoffinalresult.

user guide for faculty portal_0

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