usda foods in schools - illinois school nutrition association foods in schools.pdf · • approve...
TRANSCRIPT
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November 28-29, 2018
Shenique Bridges
Program Analyst, Child Nutrition Operations Branch
USDA Foods in
Schools
Overview
•USDA Foods Program Background
•USDA Foods Entitlement
•USDA Foods Available List and Ordering Options
•USDA Foods Processing Program
•USDA Foods Program Resources
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USDA Foods Program Background
National School Lunch Act 1946 Preamble
“…as a matter of national security, and to
safeguard the health and well being of the
nations children, and to expand the market
with nutritious agricultural commodities,
the school lunch program is established…”
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USDA Dual Mission
•To support American
agriculture
•To improve the health and
well-being of the population
What are USDA Foods?
Foods that are purchased by USDA from
American farmers, dairymen, ranchers, and
fishermen to support nutrition assistance
programs and American agriculture.
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Food Distribution Programs
• Child Nutrition Programs• National School Lunch Program (NSLP)• Child and Adult Care Food Program (CACFP)• Summer Food Service Program (SFSP)
• Household Feeding• The Emergency Food Assistance Program (TEFAP)• Commodity Supplemental Food Program (CSFP)• Food Distribution Program on Indian Reservations (FDPIR)
• Other• Disaster Feeding (DF)
USDA Foods: FY18 Funding
NSLP
77%
TEFAP
12%
CSFP
7%
FDPIR
4%
Program USDA Foods
CNP $1,926,755,000
TEFAP $287,500,000
CSFP $183,247,000
FDPIR $104,976,000
TOTAL $2,502,478,000
FY18 Available Funds
For Food Purchases
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USDA Foods for Schools
Schools receive two types of support from
USDA:
• Cash reimbursement for meals served
• Entitlement funding (a.k.a. USDA Foods)
Entitlement funding makes up about 15-20% of
the food served in the school meal program
Benefits of USDA Foods
Financial Benefit:• $0.335/lunch claimed
• EVERY lunch counts
• Competitive purchasing
combining nationwide volumes
Variety of Options:• 170+ direct delivery
• 5000+ processed products
• USDA DoD Fresh fruits and
vegetables
Administrative Benefit:• No competitive bid needed for
USDA DoD or Direct Delivered
(brown box) items
• All items meet Buy American
provision
Nutritional Benefit:• USDA formulates products
lower in sodium, fat, and
added sugar
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USDA Foods Agency Roles
FNS
Food and Nutrition Service
Food Distribution DivisionAdministration of USDA Foods Program & Processing
Program, Foods Available List, Order Fulfillment,
Customer Service
Agricultural Marketing Service
Commodity ProcurementSpecifications, Procurement, Contract Administration,
Vendor Performance & Payment
Department of Defense
Defense Logistics AgencyProcurement, Contract Administration, Vendor
Performance & Payment
AMS
DoD
USDA Foods: Program Regulations
•Federal regulations specify the details and
requirements necessary to implement and to
enforce legislation enacted by Congress
•For USDA Foods in CN Programs, refer to these
regulations: • Title 7 Code of Federal Regulations, Part 250 (7 CFR Part 250)
• Title 7 Code of Federal Regulations, Part 235 (7 CFR Part 235)
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7 CFR Part 250
7 CFR Part 250 is the overarching regulation for all USDA Foods
programs: https://www.fns.usda.gov/fdd/regulations
USDA Foods Policy Memos and Instructions
https://www.fns.usda.gov/fdd/policy
https://www.fns.usda.gov/fdd/instructions-handbooks
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USDA Foods Entitlement
USDA Foods Entitlement
Effective Rate (Annual Federal Register Per Meal Rate plus 12% dollars)
X
Prior Year Lunches Served
+/-
Prior Year Balance
=
Total Entitlement $$
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What Drives School Purchases?
MENU
PROCUREMENT
TRAINING
LABOR
PARTICIPATION
REVENUE
BUDGET
USDA Foods Available List and Ordering Options
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USDA Foods Ordering Options
Direct Delivery Bulk for Processing
USDA DoD Fresh Fruit and Vegetable Program
USDA Foods Available List
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USDA Foods Available
200+ food items
• Vegetables/Beans (low-sodium or no salt added)
• Fresh, frozen, canned, dry
• Fruits (no added sugar or extra light syrup)
• Fresh, frozen, canned, dry, 100% juice
• Whole Grain/whole grain-rich items
• Rice, oats, pasta, flour, tortillas, pancakes
• Meat/fish*
• Fresh, frozen, and canned beef, pork, chicken, turkey, fish
• Other protein items*
• Eggs, nuts/seeds, yogurt, cheese
*Specifications emphasize lower sodium and fat profiles
Benefits of USDA Foods
Healthy choices- fruits, vegetables, whole grains, lean meats and cheese, nuts/seeds, oils
Options provide flexibility to schools
100% American grown/processed/packaged
Stringent food safety, quality, nutrition standards
School districts select items they want from available options using entitlement dollars
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USDA Foods Product Information
• All USDA Foods products have a specification
defining the parameters for the product to be
supplied, which may include:
• Nutrient Limits (e.g. fat, sodium, sugar)
• Allergen Exclusions (e.g. no gluten, no soy,
no peanuts)
USDA Food Specifications
On the AMS website: https://www.ams.usda.gov/selling-food/product-specs
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USDA Foods Product Info Sheets
• Provide a summary of
product information
from the specifications
and from potential
USDA Foods vendors
• Only available for direct
delivery products
New Products SY18-19
• Mixed Berry Cups, Frozen, 96/4 oz.
• Mixed Vegetables, 4-Way Blend, Frozen, 30 lb.
• Chicken Drumstick, 2.0 MMA, Frozen, 4/10 lb.
• Chicken Fillet, Cooked, 2.0 MMA, Frozen, 30 lb.
• Egg Patty, Cooked, 1.0 MMA, Frozen, 25 lb. case
• 100% White Whole Wheat Flour, 8/5 lb., 25 lb., 50 lb.
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Product Changes SY18-19
• Raisins, Unsweetened, 24/15 oz.
• Mushrooms, Diced, IQF, 12/2.5 lb.
• Turkey Deli Breast, Smoked, Sliced, 8/5 lb.
• Turkey Deli Ham, Smoked, Sliced, 8/5 lb.
How are ordering decisions made?
USDAUSDA
STATESTATE
SCHOOL DISTRICTSCHOOL DISTRICT
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Ordering Decisions: USDA Role
USDAUSDA
Determine which foods will be available to StatesDetermine which foods
will be available to States
Ordering Decisions: State Role
StateState
Determine which USDA Foods will be offered to SFAs
Determine which USDA Foods will be offered to SFAs
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USDA Foods Ordering Decisions
• SFA Ordering History
• Product Demand
• Nutrition Advisory Groups
• USDA Foods Surveys
• State SNA involvement
• USDA Minimum Order Quantities
Ordering Decisions: District Role
SchoolDistrictSchoolDistrict
Decisions based on menu needs, storage, distribution
fees, district size
Decisions based on menu needs, storage, distribution
fees, district size
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USDA Foods FY17 School Purchases
Eggs
1%
Fish
1%
Dairy
18%
Poultry
20%
Beef/Pork
22%
Grains
1%
Nuts/Seeds
1%
Fruit/Veg
36%
Total Dollars
Eggs 1% Fish 1%
Dairy 12%
Poultry
20%
Beef/Pork
12%
Grains 4%Nuts/Seeds
1%
Fruit/Veg
* 49%
Total Pounds
USDA Foods Processing Program
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USDA Foods Processing
•Bulk USDA Foods -> Processor -> Finished End
Products
•State Distributing Agencies contract with
commercial food processors to convert raw bulk
USDA Foods into ready-to-use end products
Types of Processing Agreements
• National Processing Agreements (NPA)
• State Participation Agreement (SPA)
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Processing Responsibilities
• USDA
• State Distributing Agency
• Recipient Agency
• Distributor
• Processor
USDA Responsibilities
• Approve• National Processing Agreement(s) (NPA)
• End Product Data Schedule(s) (EPDS)
• Summary End Product Data Schedule(s) (SEPDS)
• Set bond level for processors
• Maintain updated list of national approved processors
• Monitor national Monthly Performance Report (MPR) inventories
• Work with SDAs and Processors for deliveries of bulk based on states’ orders
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State Distributing (SDA) Responsibilities
• Determine Value Pass Through (VPT) options for approval
• Sign State Participation Agreement(s) (SPA)• Approve and sign SEPDS
• Communicate processor approvals to Recipient Agencies (RA)
• Monitor inventory levels – 6 months
• Monthly Performance Report (MPR) reconciliation
• Provide training and guidance to RAs
Recipient Agency (RA) Responsibilities
• Forecast • - Determine quantity of processed products needed for
SY
• Request USDA Foods• - Either through WBSCM or state system
• Follow proper procurement procedures
• Monitor inventory balances – 6 months• - Processor
• - Distributor
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Distributor Responsibilities
• Respond to RA solicitations
• Store and deliver products per contracts
• Maintain tracking system for finished products
received, stored, and delivered
• Report sales to third-party monitoring systems
or processor’s inventory system
Processor Responsibilities
• Submit NPA agreements to USDA• Submit EPDS to USDA for approval• Submit updated information to USDA when needed• Secure bonds
• Submit SPAs to states
• Respond to state and RA solicitations
• Produce products
• Ship products to RA
• Provide Monthly Performance Reports to states and USDA
• Maintain tracking system for USDA Foods
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USDA Foods Processing
USDA
Processor
USDA
Processor
State
Distributing
Agency
Recipient
Agency
USDA Foods Processing
State
Distributing
Agency
USDA
Processor
USDA
Processor
Recipient
Agency
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USDA Foods Processing
USDA
Processor
USDA
Processor
State
Distributing
Agency
Recipient
Agency
USDA Foods Processing
USDA
Processor
USDA
Processor
State
Distributing
Agency
Recipient
Agency
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USDA Foods Processing
USDA
Processor
USDA
Processor
State
Distributing
Agency
Recipient
Agency
USDA Foods Processing
USDA
Processor
USDA
Processor
State
Distributing
Agency
State
Distributing
Agency
Recipient
Agency
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USDA Foods Processing Program
•96 National Processors
•40 bulk USDA Foods material codes
•5,000+ end products approved
•$400-$600 million in inventory
Why do schools choose processing?
• Menu continuity
• Product familiarity
• Reduced training and labor
• Help solve production challenges
• Help meet food safety needs
• Maximize entitlement
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USDA Foods Resources
USDA Foods Processing Resources
www.commodityfoods.org•Monthly Performance Report (MPR)
•EPDS/SEPDS Templates
•Distributor Agreement
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USDA DoD Fresh Program Resources
USDA DoD Fresh Fruit & Vegetable Program website:• https://www.fns.usda.gov/fdd/dod-fresh-fruit-and-
vegetable-program
USDA DoD Fresh Fruit & Vegetable Program: The Basics for Schools webinar:
• https://www.fns.usda.gov/fdd/usda-dod-fresh-fruit-and-vegetable-program-basics-schools
USDA and DLA Partnering for a Healthy Future video:• https://youtu.be/FsV949uEJpo
Webinars and Training Resources
http://www.fns.usda.gov/fdd/webinars-and-training
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USDA is an equal opportunity provider, employer, and lender.
Questions?