URCA GRANT PROPOSAL WORKSHOPOctober 2015

WHO IS ELIGIBLE TO APPLY?To be eligible for an URCA grant, an applicant must be:

an undergraduate student in good academic standing and remain so throughout the funding period

AND

engaged in a student initiated project during the 2015-2016 academic year

DEVELOPMENT OF A PROJECT

Develop a research topic

Find a Faculty mentor

Develop Project Plan

Develop Project Budget

Identify and apply to all appropriate funding agencies

MENTOR Must be a ladder track faculty member or a

lecturer with appointment for at least the current academic year

Be a member of the Academic Senate (view the list here: https://senate.ucsb.edu/about/membership/)

Be available for consultation for duration of the project

Mentor must submit a letter of endorsement online in the URCA Grant System as a PDF by 11:59 p.m. on Friday, November 6, 2015.

PROPOSAL Proposal instructions and forms found http://

www.duels.ucsb.edu/urca/grant

Proposal submitted electronically using the URCA Grant System,

https://urca.apps.duels.ucsb.edu/

Will need UCSBnet ID and password to access system

May access and update proposal on system until 11:59 p.m. on Friday, November 6, 2015

PROPOSAL COMPONENTS

1. On-line Data Form2. Abstract of no more than 100 words3. Project plan limited to two pages standard

margins font size no smaller than 11 points4. Budget (must be on URCA Budget Form)5. Mentor’s endorsement letter

All items are submitted online on the URCA Research Proposal Submission System (1-4 by the student and 5 by the mentor): https://urca.apps.duels.ucsb.edu/

ON-LINE SYSTEM LOG IN PAGE

DATA FORM

DATA FORM

ABSTRACT

Summary of the detailed project plan

Maximum of approximately 100 words

May be edited repeatedly until 11:59 p.m. on Friday, November 6, 2015

The system keeps only the latest version uploaded

ON-LINE ABSTRACT SECTION

PROJECT PLAN SHOULD ADDRESS

The two-page plan should include:

Specific Aims

Research Design and Methods

Background and Significance

A Timeline

References are not required, but if included must remain within two page maximum

SPECIFIC AIMS

State what you intend to do

List the overall objectives and describe concisely and realistically what the project in your application is intended to accomplish

Include any hypotheses to be tested

Scripts for films or dramatic projects are not substitutes for a project plan

RESEARCH DESIGN AND METHODS Describe the research design and the

procedures to be used

How are you going to do the work

Include the means by which the applicable data will be collected, analyzed, and interpreted

Provide tentative sequence or timetable for project

Mention if you are seeking approval to use human subjects

BACKGROUND AND SIGNIFICANCE

Why is the work important?

Relate specific aims to the broader goals of your undergraduate education and field of study (major/minor)

Why is the award of significance to you?

What experiences or courses have prepared you to undertake this project?

HUMAN SUBJECTS

Projects involving the use of human subjects must comply with the University guidelines for the use of human subjects.

Details found at: http://www.research.ucsb.edu/compliance/human-subjects/

Please speak with your mentor as soon as possible regarding this matter.

PROJECT PLAN SUBMISSION

BUDGET Must use URCA Budget Form (available on website)

Listing of costs connected with the project

Maximum award per project is $750

Only valid, justifiable expenses will be considered

Conference related expenses will not be funded

Your methodology section should be the basis of your budget

For projects costing in excess of $750, list all costs on the budget form and indicate how remaining costs will be covered in order to bring the entire project to successful completion

Budget must be reviewed and endorsed by mentor

BUDGET COMPONENTS General supplies

Other Costs

Domestic travel

GENERAL SUPPLIES

General office supplies and consumables limited to $150 with cost maximums of:

Office supplies & photocopying = $30

Computer related supplies (ink & paper) = $40

Binding of final report = $30

Poster materials = $50

OTHER COSTSNon-consumable services & other expenditures

--Rental of equipment--Laboratory supplies--Books--Duplication costs for paper surveys --Fees for access to databases, online

services, etc--Cost to purchase film, music, or stage

props--Payment of subjects (cash payment or

drawing)--Payment for services (cannot be via

payroll)

Will not provide funding for salary or for the purchase of equipment or computer hardware and software!

PAYMENT OF SUBJECTS Test Subjects: We will fund $5-$30 per subject

Questionnaire or Survey Participants: will fund $1-$10 per participant

Interviews: We will fund up to $20 per interviewee

Incentive for a large pool in any case: The value of the prize may not exceed 10% of the total grant funding. (e.g., a grant of $750 would allow for a prize of $75)

Only one prize of 10% can be offered, but two prizes of 5% would be acceptable

TRAVEL Domestic travel only outside commuter area (Santa

Barbara/Goleta)

May not cover any costs connected with international travel (travel, lodging, & meals)

Must be justifiable and MUST follow UC Travel Policies (consult with departmental Financial Officer PRIOR to the proposal submission and again PRIOR to actual trip)

Will not approve multiple trips to same site - would rather see one week long trip that 3 or 4 weekend trips

Mileage reimbursement is 56 cents/mile

Airfare (economy rate only)

SAMPLE BUDGET

General Supplies

Poster Materials $50

Binding of final report $30

Other Costs Payment to subjects $800

Tape and electrodes $260

Questionnaires, info sheets, debriefing forms

$120

Total Expenditure $1,260

Amount Requesting from URCA Office

$750

Balance to be covered by: Payment to subjects covered by mentor’s grant

$510

SAMPLE BUDGET WITH TRAVEL Category Item Cost General Supplies Computer ink and paper $40

Poster materials $50

Other Costs Archival photocopies $100

Travel UCSB to Stanford 298 miles x 56 cents/mile $166.88Stanford to UCB 50 miles x 56 cents/mile $28UCB to UCSB 326 miles x 56 cents/mile $182.56Lodging 4 nights at $80 per night $320.00

Total: $887.44

Requesting: $750 Balance to be covered by: personal finances $137.44

MORE BUDGET!

BUDGET FORM SUBMISSION

MENTOR LETTER OF SUPPORT Provide mentor with “Instructions for Mentor’s

Support Letter” form

Letter must be signed on department letterhead

Proposals missing support letter will be considered incomplete and will not be reviewed

Letters to be submitted online in the URCA Grant System as a PDF by November 6, 2015.A link will be sent to your mentor when you submit

your proposal application with his/her email address included.

A GOOD PROPOSAL

Clearly describes the project

Contains all components and all information requested (Follow instructions & use forms supplied)

Justifies use of proposed funds(Methodology versus budgeted items)

Has a project schedule/timeline(That is adequate to bring the project to a successful completion)

Indicates the depth of the Mentor/Student relationship(Proposal and Letter will show quantity and depth of communication)

TIMELINE Application deadline: Friday, Nov. 6, 2015

Review of proposals and budgets

Award decisions to be made by December 7

Award decisions to be sent to your U-mail account. No award decisions will be given out in person or over the telephone! Please check email account frequently during the quarter break

LABRATS – SUSTAINABILITY PROGRAM Offering the Surplus Chemical Program in

partnership with Environmental Health and Safety (EHS)

Allowing labs across campus to swap excess chemicals

Free to lab group receiving the chemicals and will be delivered at no cost by EHS to the lab group

Details available at: http://www.sustainability.ucsb.edu/labrats/

QUESTIONS?

URCA Walk Ins

2110 North HallMonday-Friday

9:00-12:00 and 1:00-4:00urca@ltsc.ucsb.edu

Eden Slone: Program CoordinatorJacob LaViolet: Program Assistant