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Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
Urban Sanitation
Development Program
PPSP Capacity Building:
Achievements and
Way Forward
November 2014
USDP-R-PMU-10087
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
Urban Sanitation Development Program
PPSP Capacity Building:
Achievements and
Way Forward
November 2014
USDP-R-PMU-10087
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
i
CONTENT
CONTENT ................................................................................................................................................................... I
LIST OF ANNEXES ........................................................................................................................................................... I
1. INTRODUCTION ....................................................................................................................................... 1
2. PPSP STAFF CAPACITY BUILDING ACTIVITIES AND ACHIEVEMENTS 2010-2014 ........................................ 1
2.1 TRAINING PREPARATION .............................................................................................................................. 1
2.2 TRAINING IMPLEMENTATION ......................................................................................................................... 4
3. WAY FORWARD ....................................................................................................................................... 4
3.1 CURRENT PPSP IMPLEMENTATION CAPACITY ................................................................................................... 4
3.2 PPSP2 PREPARATIONS ................................................................................................................................ 5
3.3 PROPOSED STAFF CAPACITY BUILDING ACTIVITIES DURING PPSP2 XXXXXXXXXXXXXX ......................................... 5
3.3.1 Training Programs ........................................................................................................................ 6
3.3.2 Coaching of Pokja’s ....................................................................................................................... 7
3.3.3 Training and Certifying Consultants .................................................................................................. 8
3.3.4 Promoting programs in sanitation infrastructure engineering at technical universities .............. 8
3.4 TRAINING IMPLEMENTATION MODALITY ......................................................................................................... 9
4. CONCLUDING REMARKS ........................................................................................................................ 11
5. COLOPHON ............................................................................................................................................ 12
LIST OF ANNEXES
Annex 1: OVERVIEW TRAINING PROGRAMS 2010 - TO 16 MAY 2014 ................................................ 14
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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PPSP Capacity Building: Achievements and Way Forward
1. Introduction
End 2009 PPSP launched its ambitious Sanitation Development Road Map for the period 2010-2014.
The key target was that by 2014, at least 330 cities/districts would have prepared their BPS, SSK and
MPS and 160 would have started implementing sanitation improvements. As PPSP’s integrated
sanitation planning and development approach, prepared during ISSDP, was in many ways a
significant diversion from GoI’s “business as usual” approach, significant staff capacity challenges
were foreseen at central, provincial and in particular at local level.
Staff capacity building was therefore seen as a core element of PPSP. Certainly at the start of PPSP in
2010 several of the ingredients to carry out the necessary staff development were not yet in place:
the PMU-PIUs were only marginally staffed, budget allocations for staff development were thinly
available, training management capacity was limited, not to speak about the fact that very few GoI
officials and PMU-PIU staff were familiar with the approach developed under ISSDP, training
materials were not yet available and few GoI and USDP staff were skilled to conduct training. Given
these conditions, USDP took a leading role in building capacity among key stakeholders at central,
provincial and local level. This role has remained significant until now.
Suggestions to adopt alternative training management and delivery systems have, for various
reasons, been hard to accommodate. As a result, the centralized training implementation system
with strong reliance on USDP capacity is still in place. In view of the staff capacity development needs
for PPSP2 and the phasing out of USDP, decision making around effective training management and
delivery systems for the future, has become urgent. Section 3 of this paper outlines the desirable
elements of continued capacity building as well as training management options.
2. PPSP Staff Capacity Building Activities and Achievements 2010-2014
2.1 Training Preparation
Training Preparation includes assessing training needs (TNA), de design of relevant training programs,
the preparation of training materials (modules) and the preparation of the trainers who need to
deliver the programs.
Training Needs Assessment (TNA)
During 2010 a major training needs assessment (TNA) was carried out among the key stakeholders of
PPSP implementation: ministerial staff allocated to the PMU-PIU, Pokja KK members and PF/CF who
would be in charge to facilitate the preparation of the BPS/SSK/MPS. Since PPSP was a new approach
to (local) development in a sector (sanitation) that had hardly been systematically addressed, the
training needs related to all elements of the PPSP approach. The framework for the TNA was formed
by the six (6) stages of the PPSP approach. Different groups of stakeholders would need to be
exposed to a different angle of the same subject area.
The initial comprehensive training needs assessment from 2010 was followed by annual, more
informal, training needs assessments: training program evaluation results combined with outcomes
from PPSP progress monitoring reviews (“lessons learnt”) at all levels of government added with
knowledge/skills elements linked to PPSP implementation expectations by the PMU-PIU formed the
basis for annual training program design modifications.
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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Training Program Design
Similar to the TNA, the overall design concept for the training programs was determined by the 6
stages of the PPSP approach. The training topics were selected from the manuals on the 6 stages
developed during ISSDP. For the PF and CF programs, the various technical steps were added with a
component “How to facilitate”?
The focus of the training programs needed to be on “how-to-do”, in other words, on the skills of
conducting PPSP planning and thus, preparing BPS, SSK and MPS. This was reflected in the proposed
selection of the training techniques. However, it was soon learned that many stakeholders still lacked
the knowledge about the PPSP approach as described in the manuals. That meant that during the
initial PPSP years, the focus of the training was more on information dissemination/transfer than on
the very much needed skills-training. From 2013 the focus shifted towards “how-to-do” training
techniques.
Training Content Selection
The content for the training programs was determined by the PPSP stages and by relevant, existing
government regulations. The 6 stages of the PPSP approach were initially described in manuals
resulting from the ISSDP, the pilot project that preceded PPSP. During PPSP implementation in 2010-
2011 it was felt that the existing manuals were difficult to understand and apply in the field.
Therefore, the manuals were streamlined and turned into Practical Guidelines using experiences
from the field. Until 2014, annual PG Review Meetings were held with the PMU-PIUs and the
trainers/consultants and the Practical Guidelines were further improved accordingly.
Training Materials Preparation
Straight from the start USDP introduced the concept of training modules. Modules or training
packages contain all that is needed for a trainer to conduct a training program effectively. Each
module has the following fixed structure: Module Overview, Training Session Plan, Supporting
Materials (slides, case studies, etc.) and Background Materials (= materials from the PGs). Annually,
the draft training materials were adapted and improved following changes in the PGs and based on
outcomes of training preparation meetings with PMU-PIUs during which expectations about the
objectives and outcomes of the training programs were brought forward.
By the end of 2014, a set of 13 final modules will be handed over to the PMU-PIUs with which these
can service the training programs to be carried out during PPSP2. These modules are:
No Titles PPSP Training Modules
1 Implementing PPSP through STBM
2 Implementing Primary Studies (EHRA and Non-EHRA)
3 Sanitation Communication Strategies for Pokja Prov/KK u
4 2nd Cycle SSK
5 Lokakarya MPS
6 Preparing Provincial Sanitation Roadmap
7 Nawasis
8 Preparing BPS
9 Preparing SSK
10 Preparing MPS
11 Facilitating BPS Preparation
12 Facilitating SSK Preparation
13 Facilitating MPS Preparation
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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Training-of-Trainers (ToT)/Briefings
To sustain PPSP implementation, transfer of knowledge from the USDP consultants to GoI staff at
different level of government, in particular at the central level is essential. The training of PMU-PIU
staff to become competent as the trainers of PPSP’s annual training programs is one way to realize
that.
Apart from slow deployment during 2010-2011, staff that joined the PMU-PIUs was often young and
inexperienced or they were in-house consultants and not regular GoI staff. Also, regular staff
mutations in the PMU-PIU challenge the PMU-PIUs duties to transfer PPSP implementation
knowledge to provincial and local institutions and to coach these if and when necessary. As a result,
each PMU-PIU has only a limited number of staff members who are ready and have the confidence
to face training groups without teaming up with a USDP consultant.
Each year, with the exception of 2010 during which year the USDP consultants were the trainers in
PPSP training programs, USDP organized ToTs/Briefings 1-2 months before the start of PPSP training
program implementation. The aim of the ToT/Briefing was to prepare the PMU-PIU (co-)trainers for
their job as trainer. During 2011 and 2012 funds were made available by PIU-KP for a ToT (40
participants). During 2013 and 2014 no funds for ToT could be made available; preparations for the
PMU-PIU co-trainers were limited to 1-2 day briefings about the curriculum and the training session
plans of forthcoming PPSP training programs.
Both the ToT and the Briefings were too short to provide most of the PMU-PIU staff the confidence
to conduct training. Consequently, until now the USDP consultants still play a dominant role as
trainer, with the exception for a few modules. This obviously poses challenges for the PPSP2 era
during which USDP might not be around. To reduce these challenges and better equip the PMU-PIUs
with the necessary PPSP knowledge/skills, PPSP management is advised to staff the PMU-PIUs with
representatives of departments that have a direct mandate in PPSP implementation, to provide
facilities for these representatives to join USDP consultants (as long as they are around) during key
PPSP events at the KK and Provincial level and to provide funds for a last ToT in 2015.
Training Funding
Funding of the PPSP training programs generally followed the distribution of PPSP work and/or the
stages of the PPSP approach across the participating ministries. That meant that MenKes funded
training/socialisation for stage 1, MenDagri for stage 2, PU for stages 3,4,5 and Bappenas for stage 6.
Exceptions occurred when AE and KP elements were part of a program funded by PU. As PPSP stages
3-5 required the involvement of PF, CF, Satker and Pokja KK with over the years in increasing
numbers, PU’s training funds were by far the most sizeable. In 2011 the Royal Netherlands Embassy
funded the training of PF/CF because funds had not yet been allocated by GoI during that year.
Fund allocations for training were generally determined before training programs were planned and
designed. That meant, that training design, duration, participation levels, location and, indirectly,
also training methodologies were determined by funding allocations and not on the basis of
instructional design criteria. Also, since administrative requirements attached to training funding are
rather rigid, training programs could often not be organized in a way that was seen as most effective
from a training design point of view.
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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2.2 Training Implementation
Attachment 1 provides an overview of all the training programs that were carried out between the
start of PPSP in 2010 and May 2014. In total 73 training programs were implemented with a total of
5.250 participants. Group training/coaching that was carried out at local and provincial level by
central level staff is not included in this overview.
The trainers for these programs came from the PMU-PIUs (co-trainers) and USDP. The management
of both preparation and implementation of all training programs was in the hands of USDP’s CBT
consultants who also worked as Master Facilitators (MF). Organizing consultants (OCs) were
contracted by PU to support the PF/CF and Pokja KK training programs for logistical support: inviting
the participants, arranging the training and accommodation premises and handling various
administrative tasks related to the trainers, resource persons and participants. Monitoring and
evaluation of the programs was carried out by USDP’s CBT’s MTs in cooperation with the OC. The
evaluation outcomes were used as an input in the training planning for the subsequent year.
3. Way forward
3.1 Current PPSP Implementation Capacity
There is no doubt that the significant investments in capacity building of key stakeholder staff (PMU-
PIU, PF/CF, Pokja Province and KK members) have led to impressive results: they have ignited
development of the sanitation sector, they have led to the preparation of the planning and
preparation documents, to increased financial allocations for sanitation development, etc.. However,
due to staff mutations and the introduction of new administrative arrangements (e.g. resulting from
the SE660) staff capacity challenges remain to exist, not the least related to accelerated planning, to
the preparation of implementation and to the implementation itself.
PMU-PIUs: in view of their tasks, these entities are still understaffed and not fully equipped to face
anticipated PPSP2 tasks. Partly, in-house consultants are deployed to support operational activities. If
the implementation modality and the roles of the central level during PPSP2 remain as these were
during PPSP, in a situation where USDP has closed down, these units would require additional staff
and/or in-house consultants who would need to be made more familiar with PPSP implementation
features.
When revamping the PMU-PIUs in view of PPSP2, it is recommended that it is seen to it that the PIUs
truly represent the units of each respective Ministry which indeed have sanitation development
tasks. Not only would this strengthen the PIU’s capacity significantly, it would also facilitate access to
required funds for the PIUs as well as accelerate sanitation development.
Pokja KK: apart from the 62 remaining districts/cities that will enter PPSP in 2015, all KKs have been
exposed to one cycle of PPSP implementation. Additional capacity building is still required focusing
on implementation preparation, implementation, post-implementation asset management, on
updating BPS/SSK/MPS or 2nd Cycle (in 2015: 132 KKs). Regarding the latter, staff development would
also need to be focused on the 2nd Cycle methodology and the quality of the 2nd Cycle planning
documents.
Pokja Province: during the latter part of PPSP, the roles of the Province have become more
pronounced. The issuing of MoHA’s SE 660 has in particular contributed to that. This brought
forward three key activities for the Provincial Pokja: the preparation of a provincial sanitation Road
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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Map, the organization of the Lokakarya MPS and the overall coordination of PPSP implementation in
the province.
The provinces have already been trained in how to conduct those activities. All provinces are during
2014 also receiving support and guidance from the Prosda for these activities. Besides, a selection of
the provinces will be given extra facilitation by JKT-based consultants. Nevertheless, further capacity
building of Pokja Province members related to these activities is required.
PF/CFs: about 1307 PF/CFs were trained over the years in how to facilitate the preparation of BPS,
SSK and MPS: an estimated 50% of those are ‘repeats’. Despite the extensive and annual training
program for this target group, their performance in terms of contribution to good quality
BPS/SK/MPS continues to raise questions. This misnomer is not attributed to the quality and
effectiveness of the training programs (although more gains could still be made there), but to the
way of recruiting and managing the PF/CF and to still remaining questionable attitudes among
certain PF/CFs.
Related to PPSP2 implementation, there is a need to train PF/CF in 2nd Cycle mechanisms. Given the
more technical nature of the 2nd Cycle methodology, the majority of the PF/CF recruits will likely not
be suitable for the role of 2nd Cycle facilitator and so new candidates would need to be recruited.
PF/CF to support the remaining 62 1st Cycle KKs can be drawn from the current, best performing
PF/CF. Apart from the regular PPSP implementation mechanisms, both groups of PF/CFs would also
need to be further trained in financial and budgetary processes as well as in implementation and
post-implementation features.
3.2 PPSP2 Preparations
In the meantime a draft Road Map 2015-2019 and the basic elements for a PPSP2 design have been
formulated. PPSP2 will have a stronger emphasis on implementation, on eliminating constraints and
creating better conditions to further accelerate implementation and on post-implementation
sanitation management arrangements. This will be done on the basis of the concept of Universal
Access (UA) to be achieved by the end of 2019.
A continued focus on capacity building will be a requirement for PPSP2 success. The capacity building
would largely have to be directed towards the same stakeholder groups as during PPSP (PMU-PIU,
Pokja Province, Pokja KK, PF/CF) but, content-wise, would be more focused on accelerated
implementation of sanitation development and the effective management of sanitation
infrastructure. Some of the programs would target specific SKPD. At the same time, the regular skills
upgrading of various SKPD staff would not be part of PPSP training but continue as per existing
programs.
Training of existing sanitation engineering consultants could be considered as well as approaching
technical universities to promote a proper future supply of sanitation infrastructure engineers.
3.3 Proposed Staff Capacity Building Activities during PPSP2 XXXXXXXXXXXXXX
With PPSP2 being GoI’s strategic instrument for the development of the sanitation sector, the
following capacity building activities would remain desirable at least for the initial years of PPSP2:
Training of key stakeholder groups such as PMU-PIU, Pokja Province (staff SKPD), Pokja KK
(staff SKPD), PF/CF
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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Coaching of Pokja Province by PMU-PIU and of Pokja KK by Pokja Province
Training and certifying sanitation engineers in FS/MP/DED
Promoting programs in sanitation infrastructure engineering at technical universities
3.3.1 Training Programs
PMU-PIUs
With USDP not being around anymore during PPSP2, the PMU-PIUs will have to rely on their own
human resources in leading and monitoring PPSP implementation. This will firstly require adequate
staffing: two options seem to be available: firstly, the deployment of a larger number of relatively
experienced GoI staff, or secondly, the deployment of in-house/technical consultants. Secondly, the
PMU-PIU teams need to be provided with adequate resources to carry out their PPSP2 planning,
coaching and monitoring tasks. Finally, the redesigned PMU-PIUs would need to be trained for their
specific tasks. This would need to be done before USDP is being closed.
When (re-)deploying the PMU-PIUs for PPSP2 implementation, it is strongly recommended that staff
members from units in each of the four key ministries that actually are responsible for (urban and
rural) sanitation sector development are added to the PMU-PIUs. This would not only bring badly
needed sanitation development expertise into the PMU-PIUs, but also provide better inroads for
sanitation development funding and sanitation development monitoring and evaluation.
Apart from leading, guiding and monitoring PPSP2 implementation at the central level, a key role of
the PMU-PIU would be the coaching of the Pokja Province. To do that, it is recommended that the
PMU-PIUs would be trained before USDP closure in the following topics:
Central-level Resource Mobilization for sanitation sector development
Quality Assurance (incl. 2nd Cycle)
PPSP Monitoring and Evaluation
Sanitation Asset Management (for PIU-KP and PIU-T only)
Coaching methods
Pokja Province The Pokja Province role in sanitation development keeps increasing. The issuing of SE660 has clearly
positioned that role. However, the very slow progress of the 2014 BPS-SSK-MPS preparations
suggests that the shifted coordination role from Bappeda towards SEKDA/ASDA (following SE660)
might have created new challenges. Nevertheless, capacity among Provincial Pokja remains a major
point of concern, not the least because of regular staff mutations. In view of effective PPSP2
implementation, the following training programs are still recommended for Provincial Pokja
members:
Provincial-level Resource Mobilization for sanitation sector development
Quality Assurance of BPS/SSK/MPS incl. 2nd Cycle
Sanitation Sector Monitoring and Evaluation
Conducting Lokakarya MPS
PPSP through STBM
Sanitation Advocacy and Communication Strategies
Conducting Primary Studies including EHRA
Sanitation Asset Management
Coaching methods
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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Also, from 2017 onwards provinces would successively need to update their Provincial Sanitation
Road Map. Before them doing that, a training in RM updating/preparation could be desirable.
Pokja KK
The Pokja KK is the focal point for sanitation development as it represents the local government
which has the primary task of developing sanitation conditions in its constituency. In view of effective
PPSP2 implementation, the following training programs are still being recommended for Pokja KK (or
specific SKPD staff):
KK-level Resource Mobilization for sanitation sector development
Preparing BPS/SSK/MPS incl. 2nd Cycle
Sanitation Sector Monitoring and Evaluation
PPSP through STBM
Sanitation Advocacy and Communication Strategies
Conducting Primary Studies including EHRA
Sanitation Asset Management
Contract Management
Supervising FS
Supervising MP
Supervising DED
PF/CF
PPSP has come at a crossroad to determine whether the current facilitation model, which provides a
key role for PF/CF, is still the most effective facilitation option for PPSP2. Continued challenges
regarding the selection and recruitment of qualified and motivated PF/CFs as well as their
supervision cast doubts about the effectiveness of this part of the PPSP approach. Especially, the
facilitation of the 2nd Cycle will require highly committed and technically and financially well-exposed
facilitators. It is foreseen that not many of the current PF/CF have the quality and commitment that
is required for 2nd Cycle facilitation.
For assisting the 62 remaining Pokja KK that still need to prepare a BPS/SSK/MPS, experienced PF/CF
whom also have performed well can be recruited from the existing PF/CFs.
Whatever the challenges, the Pokja’s are still too weak to do without some form of facilitation.
Having said that, any PPSP facilitation set-up for 2015 and beyond is going to be in need of training.
3.3.2 Coaching of Pokja’s
The training programs will provide the basis for the Provincial and KK Pokja to carry out their key
tasks in accordance with the manuals and guidelines. However, as Pokja’s do not always send the
right persons to the training and internal transfer-of-knowledge by those who attended the training
to the other members only sporadically takes place. Therefore, many Pokja’s are still facing capacity
problems. To accommodate those Pokja’s with resolving implementation problems, coaching should
be provided.
Coaching during PPSP2 should not be a standardized visitation program; instead, Pokja KK should
request coaching from Pokja Province and Pokja Province from the PMU-PIU if and when they
encounter a specific problem. At the same time, PMU-PIUs should closely monitor the progress and
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
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quality of the Pokja Province work and the Pokja Province that of the Pokja KK and suggest on
coaching when deemed desirable. To ensure that Pokja Province and PMU-PIU are equipped with
coaching skills, these would be trained in how-to-coach.
Besides coaching “on demand”, the PMU-PIUs/Provincial Pokja’s can consider scheduled coaching
sessions (with compulsory participation) on specific topics of which is known that the capacity at the
provincial/local level is still weak.
Potential problems Pokja Province might face and which might require coaching could be on how to
effectively conduct QA of BPS/SSK/MPS and how to implement Lokakarya MPS. Pokja KK constraints
could be linked to the preparation of quality BPS/SSK and MPS (incl. 2nd cycle), to resource
mobilization, implementation, sanitation asset management, etc.
3.3.3 Training and Certifying Consultants
As ‘implementation’ is the core activity of PPSP2, the period 2015-2019 is expected to show a large
demand for FS, MP and DED since these are part of the readiness criteria for sanitation infrastructure
development. That is work all to be done by local specialized consultants. Generally, the Ministry of
Public Works is not very satisfied with the current quality of the FS/MP/DED prepared by local
consultants. One way of increasing the quality of FS, MP and DED is by upgrading the skills of national
consultants through training. Upon training, participants would be independently tested and those
who passed would be certified. In such case, PU would oblige itself to only use certified consultants
to prepare FS, MP, DED.
As administratively PU is not allowed to fund training of non-PNS, the training, certification and
funding of national consultants in FS, MP and DED could be a cooperation between PU and IATPI.
Although the training would improve the consultants’ skills, it is only part of a solution for better
quality FS, MP and DED. A few other challenges that need to be addressed simultaneously would be
the budgeting of SF/MP/DED undertakings, the remuneration ceilings for the consultants and the
selection of the consultants.
3.3.4 Promoting programs in sanitation infrastructure engineering at technical universities
An estimated 5-6000 engineers are required for sanitation infrastructure development during the
next 5-year period. For additional development and operations and maintenance of the
infrastructure, annually an estimated 2500 sanitation engineers will be required during subsequent
5-year periods.
Due to a less than ‘sexy’ image of working in sanitation and the relatively low remuneration paid
when contracted by the government, few university students opt for a BSc in sanitation
infrastructure engineering. Instead, they chose studies with better (financial) prospects. One
implication of this is, that universities have not given high priority to courses in environmental
infrastructure engineering; in some cases technical departments have been under pressure from the
university management to close those course lines.
It would therefore be in the interest of the country and that of the Ministry of Public Works if
universities would contribute more to ensuring an adequate supply of trained sanitation
infrastructure engineers in the years to come by establishing and/or expanding current study
options. As an example, NTB in Bandung has started a sanitation infrastructure engineering program
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in 2013 for 40 students annually. In order for other universities to follow suit, PU should take steps to
create increased awareness among the universities about the lack of sufficient sanitation
infrastructure engineering graduates, participate in the by the Ministry of Education organized
‘Curriculum Committees” to influence/adjust university curricula, and bring the remuneration of
engineering consultants working for the government more in line with what is being paid in the
private sector.
3.4 Training Implementation Modality
During PPSP the central level authorities (PMU-PIUs) were leading the planning, design, preparation
and implementation of all training with significant assistance of USDP. The sizeable training programs
that have been annually conducted (a total of 73 courses accommodating more than 5250
participants) have resulted in significant capacity increases among the key PPSP stakeholders.
Nevertheless, additional staff capacity building will be required, especially with regards to further
improving the quality of planning documents, to upgrading the BPS/SSK/MPS (2nd Cycle) and to
(accelerated) implementation and to the management of the infrastructure assets that have been
developed during implementation. Section 3.3.1 provides more details concerning the desirable
training programs.
It is expected that the need for continued staff capacity building will gradually decrease once all KKs
have reached the 2nd Cycle implementation phase. By that time, all KKs have gone through the full
PPSP cycle, a significant part of them has conducted the 2nd Cycle and all KKs have been involved in
implementation one way or another. Instead of conducting large scale training programs the
emphasis of support to Pokja Province and Pokja KK could gradually shift to coaching only. For a few
topics such as Road Map renewal (starting after 2012), contract management and asset
management, large scale training programs could still be considered.
The need to conduct training during PPSP2 raises the question on the best implementation model. In
other words, is PPSP2 training still to be planned, designed and implemented by the PMU-PIU or
should the training responsibility be transferred to and integrated into existing training institutes
such as e.g. the Diklat that are part of each of the key ministries?
Both models have their own pro’s and con’s. According to the existing GoI regulations, all ‘training’
should be conducted by the Diklat. At the same time, realistically speaking, the current organizational
set-up, focus at and capacity (especially related to sanitation issues) of the Diklat provides strong
limitations for transferring the training responsibility to the Diklat. Also, PPSP-related training will
hardly contribute to the continuity of the Diklat as the need for this training would dry up in 2-3 years
time. Besides, the Diklat would have to invest significantly in developing adequate training capacity
to be able to conduct the PPSP training in a professional manner and it would probably not be able to
do this without considerable TA inputs and additional GoI resources. Besides, in order to ensure a
direct link between PPSP implementation and PPSP-related training, significant involvement of the
PMU-PIUs in training design and implementation would be required. It seems, therefore, that the
disadvantages for the Diklat to start incorporating PPSP training programs outweigh the advantages.
In the event PPSP management still opts for involving the Diklat in future PPSP training, the
cooperation between the PMU-PIUs and their respective Diklat could be established along the
following training management lines:
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Training Management Aspect PMU/PIU Diklat
Training funding ● Training planning ● ○ Training design ● ○ Training preparation
Materials preparation
Selection of trainers
Preparation of the trainers
Logistical preparations
● ● ● ○
○ ●
Training implementation & Monitoring ○ ● Training evaluation ● ○
○: Supporting
●: Leading Such cooperation between the PMU-PIUs would for each proposed course lead to the following implementation and funding distribution:
Proposed Training Programs 2015-2019 Implementation by Funding by
PMU-PIU Diklat
Programs: Modules available:
Implementasi PPSP melalui Penguatan Pilar-Pilar STBM PIU-AE KemenKes KemenKes
Pelaksanaan Studi Primer (EHRA dan Non EHRA) PIU-AE KemenKes KemenKes
Strategi Komunikasi Sanitasi untuk Pokja Pr. dan KK PIU-AE KemenKes KemenKes
Pemutakhiran SSK Kabupaten/kota ( 2nd Cycle) PIU-T KemenPU KemenPU
Penyusunan BPS PIU-T KemenPU KemenPU
Penyusunan SSK PIU-T KemenPU KemenPU
Penyusunan MPS PIU-T KemenPU KemenPU
Roadmap Sanitasi untuk Pokja Sanitasi Provinsi PIU-KP KemenDagri KemenDagri
Lokakarya MPS untuk Pokja Sanitasi Provinsi. PIU-KP KemenDagri KemenDagri
MonEv melalui Nawasis PMU Bappenas
Facilitating BPS/SSK/MPS Preparation PIU-T KemenPU KemenPU
Facilitating 2nd Cycle Preparation PIU-T KemenPU KemenPU
Programs: Modules to be developed:
Preparing Local Sanitation Regulations PIU-KP KemenDagri KemenDagri
Updating Provincial San. Road Map PIU-KP KemenDagri KemenDagri
Mobilizing Resources All All KemenDagri
Sanitation Asset Management PIU-KP + PIU-T
KemenDagri/PU
KemenDagri/PU
Contract Management PIU-T KemenPU KemenPU
Supervising FS Implementation PIU-T KemenPU KemenPU
Supervising MP Preparation PIU-T KemenPU KemenPU
Supervising DED Preparation PIU-T KemenPU KemenPU
Coaching All All
FS/MP/DED Preparation for Consultants PIU-T KemenPU KemenPU*
*: Shared funding with the participants/consultants In case PPSP management opts for continuing the present PMU-PIU-led training implementation set-
up, a phasing out of the USDP consultants in 2015 would require their replacement by another
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
11
consultancy arrangement. As stated earlier, PMU-PIU staffing and PPSP field-experience is too scarce
to provide the required training design and implementation inputs that are required. It is not
expected that the internal capacity of the PMU-PIUs will structurally change in the nearby future; a
need for technical assistance will continue to exist for the years to come.
4. Concluding Remarks
The formulation of PPSP2 provides the opportunity to critically look at the capacity development
programs and the implementation modalities applied during PPSP. Looking at the current status of
the PPSP program, it is clear that the initial years of PPSP2 will still require some significant capacity
building of various groups of stakeholders. Part of the staff capacity development needs could better
be realized by coaching. In view of the forthcoming PPSP2 and the phasing out of USDP, PPSP
management would need to decide on the most effective implementation modality for capacity
building.
In connection to that, it is recommended that PU takes a decision on how it wants to secure
improved FS, MP and DED in the future and which role capacity building of local consultants would
have to realize that.
Finally, it is recommended that PPSP management and in particular PU develops an approach to
ensure the adequate availability of sanitation infrastructure engineers for the next decade.
Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
12
5. Colophon
This document was produced by the Urban Sanitation Development Program (USDP). USDP provides
Technical Assistance to the “Accelerated Sanitation Development for Human Settlements” Program
(PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation-oriented
collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented
through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public
Works.
USDP’s services focus on facilitation and capacity building and training targeting the principle
stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the
Netherlands.
DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen
+ Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM
have been contracted to provided a range of technical services in support of the implementation of
PPSP.
Your letters, e-mails, enquiries can be forwarded to:
Urban Sanitation Development Program (USDP)
Jl. Lembang No. 11 A
Kecamatan Menteng
Jakarta 10310, Indonesia
Phone: (62-21) 319 248 92, 237 287 48
Fax: (62-21) 319 248 95
Email:[email protected]
For information, please also check our website: www.sanitasi.or.id
Client : Embassy of Kingdom of the Netherlands, POKJA AMPL - Bappenas
Project : Urban Sanitation Development Program
Report Title : PPSP Capacity Building: Achievements and Way Forward
Length of Report : 17 Pages Including Annexes
Author : John de Bresser
Contributions : -
Project Manager : Bram van der Boon
Project Director : Dadang Fadilah
Date : November 2014
Status : Draft
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Urban Sanitation Development Program PPSP Capacity Building: Achievements and Way Forward
14
Annex 1: OVERVIEW TRAINING PROGRAMS 2010 - TO 16 MAY 2014
No. Programs No ParticipantsTrainers Date
No
Programs
No
ParticipantsTrainers
Date
No
Programs
No ParticipantsTrainers
Date
No
Programs
No
ParticipantsTrainers Date
Place
No
Programs
No ParticipantsTrainers Date
Place
1.1 Sanitation Campaign Methods
Pokja Province - Pokja Kabkot
yes 1 60
Outsourced: 5
USDP:3
1 60
Outsourced =
5, USDP = 3
11-13 Oct 2011
1.2 Media Relation Training PMU - PIU (Eselon-2) yes 1 30
Outsourced:3
USDP: 1
1.3 National Kick-Off Pokja Province incl. Satker yes 1 120 PMU-PIU: 10; USDP: 5 22 January PU Patimura
1.4 Provincial Kick-Off Pokja Kab /Kota Members yes 7
PMU-PIU: 2; USDP: 1
March
Riau, Sumsel, Jateng,
Banten, Jatim, Babel,
Sultra
1.5
advocation and comunication training
Pokja KK and Province yes 50 USDP : 7 PIU : 5 18-20 okt Hotel Grand cikarang
2.1PPSP Socialization; Preparation for
2012 PPSP Implementation
Pokja Province - Pokja Kabkot
yes 1 100
PMU-PIU: 8
USDP: 6
6-Aug-10 1 156
PMU-PIU: 12
USDP: 10
21-23 August
2011
2.2Pilot Project: Training Instutional
Strengthening 6 ProvincesPokja Province yes 10 15 USDP = 7 June-Sept 2011
2.3Pilot Project: Workshop Outcomes
Instutional strengthening 6 ProvincesPokja Province, PMU /PIU yes 1 54
PMU/PIU: 2
USDP: 4
13-Mar-12
2.4PPSP Socialization: Preparation for
2013 PPSP ImplementationPokja Province, PMU /PIU yes 1 320
PMU/PIU: 15
USDP: 10
5-7 August 2012
2.5Institutional Strenghing training for
pokja kab /kota Pokja Kab /Kota Members yes
Each batch: 40
participants
PMU-PIU: 5
USDP: 6
Batch I : 30 Jan - 2 Feb ,
Batch II : 4-7 Feb, Batch III :
11-14 Feb
Hotel Puri Denpasar
2.6 Konsinyasi Provincial Road Map 30
PMU-PIU: 7; USDP: 6 15- 17 January 2013
Hotel Puri Denpasar 22
PMU PIU Usdp 6-7 maret 2014
hotel pomelotel
2.7 Road Map Training yes each batch : 90 USDP : 7 PIU : 5
batch I : 21-24 april , batch II
: 28 april -1 mei
batch I : hotel grand asia,
batcjh II , hotel
pomelotel
batch I : 74 , batch II : 68 pmu piu kp USDP
Batch I : 1-4 mey 2014, Batch II 14-17
may 2014
batch I : hotel best western
jakarta , Batch II : hotel
jayakarta jogjakarta
2.8PPSP Socialization: Preparation for
2014 PPSP ImplementationPokja Province, PMU /PIU 80 USDP = 7 28-30 agustus Hotel acacia jkt
3.1 PPSP Process and Products PMU - PIU yes 1 26 USDP: 17
3.2 Training of Trainers (ToT) Stage 3 PMU - PIU yes 1 39 USDP: 7
21-25 March
2011
1 24Outsourced:
3, USDP: 127-10 Feb 2012 23
pmu piu usdp 10-11 maret 2014 Hotel Akmani jakarta
3.3 Training of Pokja Province Members Pokja Province yes 1 28
PMU-PIU: 7,
Waspola: 1,
USDP: 8
3-5 August
2010
1 25
PMU-PIU: 15
USDP: 14
11-15 July 2011
3.4 CF - PF Training ( BP - SSK) CF - PF yes 1 95
PMU-PIU: 13
USDP:14
17 May - 8 June
2011
3.5 KMW Training KMW yes 1 62
PMU-PIU: 11
USDP: 16
20-23 June 2011
3.6 Satker Training (SSK & MPSS) Satker yes 1 114
PMU-PIU: 9
USDP: 14
23-24 July 2011
3.7 EHRA TrainingPokja Province - Pokja Kabkot -
KMWyes 1 102
PMU-PIU: 2
USDP: 4.
Outsourced: 3
Batch 1 :11-12
May 2010,
Batch 2: 18-19
May 2010
1 115
PIU-AE: 5
USDP: 6
Outsourced: 1.
Batch 1: 18-20
July 2011 Batch
2 :27-29 July
2011
1 171
PIU-AE: 8,
USDP: 5,
Outsourced:
1.
Batch 1: 12-14
March 2012,
Batch 2: 27-29
March 2012
55
PMU-PIU: 6; USDP: 4
2-7 April Bogor ?
PMU - PIU , USDP
20-23 mei 2014 Hotel golden boutique jakarta
3.8 CF - PF Training ( BP - SSK - MPSS) CF - PF yes 1 230
PMU-PIU: 6
USDP: 23
4-16 Dec 2011Batch I : 126,
Batch II : 140,
Batch III: 33
PMU-PIU: 14; USDP: 12 Batch I CF BPS SSK : 25 Feb - 29
March 2013, Batch II CF MPS : 4-
9 March 2013, Batch III PF : 11-
16 March 2013
Hotel Twin Plaza Jakarta
Batch I :120 , Batch II :
104, Batch III : 73
PMU - PIU , USDP Batch I : 23 march - 29 march , Batch II :
31 march - 4 april 2014, Batch III : 20
april - 26 april 2014
Hotel Diraja , jakarta
3.9 EHRA Training: Updating Old-EHRAPokja KK, Supervisor &
Enumeratorsyes 1 122
PIU-AE: 1
USDP: 2
1 154
PIU-AE: 2
USDP: 2
3.10 IUWASH Training Iuwash Facilitator yes 1 24
PMU/PIU: 7
IUWASH: 2
USDP: 9
3.11 PROSDA Introduction Training PROSDA yes 1 15
PMU-PIU: 2
USDP: 5
6-8 March 2012
3.12 PROSDA Follow-UpTraining PROSDA yes 1 14
PMU-PIU: 2
USDP: 5
9-10 July 2012
3.13 PF/CF Refresher Training PF and CF yes 1 346
PMU-PIU: 8,
USDP: 8,
Outsourced:
1.
Batch 1 : 13-17 July
Batch 2: 17-21 July
Batch 3: 23-27 July
2012
3.14Training Pokja Kab/Kota for BP and
SSK Pokja Kab /Kota Members yes 1 191
PMU/PIU: 4
USDP: 8
Batch 1 :5-7 March,
Batch 2 : 8-10
March 2012
Batch I :63, Batch II : 62,
Batch III : 58, Batch IV :68
PMU PIU USDP Batch I : 12-17 april 2014, Batch II : 27
april -1 mei 2014, batch III : 4 mei -8
mei , Batch IV : 11-15 mei 2014
batch I : hotel saphir jogja,
batch II : hotel diraja jkt ,
batch III : hotel horison
makasar , batch IV : hotel
diraja jakarta
3.15 Refreshing Training for SSk & MPSS Pokja Province Members &
Satkeryes 1 52
PMU/PIU: 5
USDP: 5
30 July - 2 August
2012
3.16Refreshing Training SSK & MPS Pokja
KK & Prov Pokja KK and Province yes
Batch I : 102.
Batch II: 119.
Batch III: 128.
Batch IV: 128
PMU-PIU: 7; USDP: 5 Batch I : 25-29 March , Batch
II : 1-5 April , Batch III : 8-12
April, Batch IV : 15-19 April
Batch I: Palembang,
Batch II:Surabaya, Batch
III: Jakarta , Batch IV:
Makassar
4.1 KMP Training for MPSS KMP yes 1 70
PMU-PIU: 12
USDP: 13
18-21 July 2011
4.2 CF - PF Training for MPSS CF - PF yes 1 40
PMU-PIU: 5
USDP: 9
5-6 Dec 2011
4.3Financial Sources Identification
TrainingPokja Province yes 1 26
PMU-PIU:12
USDP: 5
19-23 Sept 2011
4.4 MPSS Training Pokja Kab/Kota Members yes 1 70
PMU/PIU: 4
USDP: 6
1-3 March 2012 ?
pmu piu usdp 2-5 juni 2014
5.1 Monev Training PMU-PIU yes 1 10
USDP: 2 7-9 Dec 2011
5.2 Monev Training Pokja Province Members yes 1 55
PMU-PIU: 4
USDP: 3
21-22 Oct
2010
1 27
USDP: 2 10-11 Nov 2011
1 78
PMU/PIU: 4
USDP: 2
25-27 April 2012
5.3 Regional QA and MonEv Workshop Pokja Province (Tim Panel) 4 84
PMU-PIU:6- 8
USDP: 1-2,
Outsourced:
1.
SUR 4-6 Sept; JKT 17-
19 Sept; MED 19-21
Sept; BLK 25-27 Sept
2012
5.4 MonEv Kegiatan Advokasi Pokja Province 1 20
PIU-AE: 5
USDP: 4
29-31 August 2012
TOTAL
7 401 16 1206 22 1617 17 1291 -11 -735
2010
1
2
3
2014
Stage Title Training Program Target Group
4
5
Overview Training Programs 2010 - to 16 may 2014
201320122011Training
Materials