UPDATE TO PREQUALIFIED LIST OF BIDDERS FOR THE

SUPPLY/PROVISION OF GOODS, SERVICES AND WORKS

FOR 2018-2020.

TENDER REF NO: SIC/ PREQ/02/18

5TH APRIL, 2019.

Stima Investment Cooperative Society Ltd invites applications from interested and

eligible firms for pre-qualifications for the supply/provision of goods, services and

works for the Year 2018/2020. This is in line with the allowed bi-annual update to the

current list.

ITEM

NUMBER

CATEGORY DESCRIPTION ELIGIBILITY

PROVISION OF GENERAL GOODS AND SERVICES

1 SIC/01/18 Provision of Cleaning, Fumigation and Pest

Control Services

Special

2 SIC/02/18 Supply of General Office Stationery Special

3 SIC/03/18 Provision of First Aid Equipment Open

4 SIC/04/18 Provision of Courier and Postage Services Open

5 SIC/05/18 Supply of Drinking Water & Dispensers Open

6 SIC/06/18 Supply of Emergency Clean Water Supply

(Truck Loads)

Open

7 SIC/07/18 Supply of Uniform (Custom-Made), Suits

Supply (Ready-Made), Industrial Safety

Wear, T-shirts, overalls, dust coats

Special

8 SIC/08/18 Provision and Maintenance of Hand dryers Open

9 SIC/09/18 Supply of Furniture, Furnishings & Fittings Open

10 SIC/10/18 Provision of Repair of Furniture and

Fittings Services

Open

11 SIC/11/18 Supply of Safes and Fire proof cabinets Open

FACILITIES MANAGEMENT &MAINTENANCE

12 SIC/12/18 Supply & Maintenance of Generators Open

13 SIC/13/18 Supply & Maintenance of Electrical and

Electronic Appliances- Microwave, TV

Installations and Repairs

Open

14 SIC/14/18 Maintenance Safes and Fire Proof Cabinets Open

ICT EQUIPMENT & RELATED ITEMS

15 SIC/115/18 Provision of Multi-Functional Network

Printer Lease Services

Open

16 SIC/16/18 Supply of Equipment (Printers, toners,

Photocopiers, Scanners, LCD Projectors,

Telephones , mobile phones, cameras

Open

17 SIC/17/18 Maintenance of Equipment (Printers,

Servers, Computers, Laptops, Routers,

Open

Switches Photocopiers, Scanners, LCD

Projectors, Telephones

18 SIC/18/18 Supply of Computer Software and Licenses Open

19 SIC/19/18 Provision of Internet Services and Web

Domain Hosting Services

Open

20 SIC/20/18 Provision of Mobile App Services Open

21 SIC/21/18 Provision of Disaster Recovery Services Open

22 SIC/22/18 Provision of Network Infrastructure

Services, Data Communication Services,

Computer Networks

Open

SECURITY RELATED SERVICES, ALARM & CCTV

23 SIC/23/18 Provision of Security Guarding Services Open

24 SIC/24/18 Supply and Installation of CCTV, Access

Control, Intruder Alarms Metal & Explosive

detectors

Open

25 SIC/25/18 Provision of Local and International

Courier, Postage & Parcel Services

Open

MARKETING AND COMMUNICATION SERVICES AND MATERIALS

26 SIC/26/18 Design, Printing & Supply of Marketing

and Branded Promotional Items &

Merchandise

Special

27 SIC/27/18 Supply of Assorted Items (e.g. Trophies,

Photo Frames, Artifacts, Artworks,

Special

28 SIC/28/18 Supply & Maintenance of Outdoor

Advertising Items (Directional Boards &

Road Signs, Billboards,

Special

29 SIC/29/18 Provision of Event Management Services

(e.g. Events, Sponsorships, Road shows

Etc.)

Open

30 SIC/30/18 Provision of Professional & Ordinary

Photography, Videographer & Related

Services

Open

31 SIC/31/18 TV and Radio Commercial Production

Houses

Open

TRANSPORT, CLEARING & FORWARDING SERVICES

32 SIC/32/18 Clearing & Forwarding Services Open

33 SIC/33/18 Motor Vehicles Valuation Services Open

34 SIC/34/18 Provision of Cab/Taxi Services, Car Hire,

Buses & Mini Buses, Trucks

Open

35 SIC/35/18 Provision of Air Travel, Reservation &

Ticketing Agency Services (IATA

Registered Only)

Open

BUILDING WORKS

36 SIC/36/18 Provision of Construction Services;

Including Renovations, Partitioning and

Repairs

Open

37 SIC/37/18 Supply and Maintenance of Lifts and

Escalators

Open

38 SIC/38/18 Renewable Energy Contractors Open

39 SIC/39/18 Supply & Maintenance of Fire Fighting and

Fire Protection Equipment

Open

40 SIC/40/18 Supply, Installation and Maintenance of Air

Conditioning and Refrigeration services

Open

41 SIC/41/18 Provision of Electrical Installations Services,

Repairs & Maintenance

Open

42 SIC/42/18 Provision of Plumbing Installations &

Drainage Services

Open

43 SIC/43/18 Provision of Structured cabling Services Open

44 SIC/44/18 Supply, Installation & Maintenance of

Window Blinds & Curtains

Open

45 SIC/45/18 Provision of Borehole /Pump Servicing &

Maintenance

Open

46 SIC/46/18 Provision of Waste Treatment Systems Open

47 SIC/47/18 Cleaning and maintenance of water tanks

and swimming pools

Open

PROFESSIONAL SERVICES

48 SIC/48/18 Provision of Property and Land Valuation

Services

Open

49 SIC/49/18 Provision of Auctioneering & Debt

Collection Services

Open

50 SIC/50/18 Provision of physical planning services Open

51 SIC/51/18 Provision of Occupational Safety & Health

Advisory Services (I.E. Audits, Assessment

and Trainings)

Open

52 SIC/52/18 Provision of land surveying services Open

53 SIC/53/18 Provision of Tax Consultancy, Audit, and

Accounting Services

Open

54 SIC/ 54/18 Provision of Marketing ,Customer Service

and PR services

Open

55 SIC/55/18 Provision of ICT Audit Consultancy

Services

Open

56 SIC/56/18 Provision of property and Facility

Management Services

Open

57 SIC/57/18 Provision of HR Training and Consultancy

Services (i.e. Employee Satisfaction,

Recruitment,

Open

58 SIC/58/18 Provision of legal services Open

59 SIC/59/18 Provision of Quantity Surveyor (QS)

Services

Open

60 SIC/60/18 Environmental Impact assessment and

management consultancy service

Open

61 SIC/61/18 Team Building, Psychometric Testing,

Various Training Services Etc.)

Open

62 SIC/62/18 Provision of Architectural, Interior Design

& Landscape Design Consultancy Services

Open

63 SIC/63/18 Energy/power audit services Open

64 SIC/64/18 Provision of First Aid Training, Fire

Marshalls Training, Fire Audit,

Open

65 SIC/65/18 Civil/Structural Consulting Engineers Open

66 SIC/66/18 Provision of External Audit Services Open

67 SIC/67/18 Electrical and Mechanical Consulting

Engineers

Open

68 SIC/68/18 Provision of ICT Research and

Development Consultancy

Open

69 SIC/69/18 Renewable Energy Consultancy Services

and provision of Project management

consultancy services

Open

70 SIC/70/18 Provision of Agribusiness Consultancy

Services

Open

71 SIC/71/18 Agribusiness Sub-contracting Services Open

Note: Special groups are women, youth and persons living with disabilities who are

registered with the national treasury.

Prequalification documents may be downloaded from Stima Investment website on

www.stimainvestment.co.ke

Duly completed Pre-qualification documents should be submitted in plain sealed

envelopes clearly marked with the prequalification category number and name and

should be addressed to:

The Chief Executive Officer,

Stima Investment Co-operative Society Ltd,

P.O Box 37895-00200

Nairobi.

And deposited in the tender box situated at the reception of Stima Investment Plaza 1

on 5th floor so as to be received on or before Monday 22nd April 2019 at 12:00 noon. The

submitted prequalification documents shall be opened immediately thereafter in the

boardroom on 5th floor of Stima Investment Plaza in the presence of bidders or their

representatives who may wish to attend.

For Stima Investment Co-operative Society Ltd

CHIEF EXECUTIVE OFFICER.

1. PRE-QUALIFICATION INSTRUCTIONS.

1.01 Introduction.

Stima Investment Cooperative Society would like to invite interested candidates

who must qualify by meeting the set criteria as provided to perform the contract

of supply and delivery or provision of goods and services to the society.

1.02 Objective.

The main objective of prequalification of suppliers is to supply and deliver

assorted goods and services under relevant Tenders/Quotations to the Society as

and when required during the two – year period ending 31st December 2020.

1.03 Invitation of prequalification

Suppliers registered with the Registrar of Companies under the laws of Kenya in

respective merchandise or services are invited to submit their pre-qualification

documents to CHIEF EXECUTIVE OFFICER, STIMA INVESTMENT

COOPERATIVE SOCIETY LTD, so as to be pre-qualified for submission of

quotations. The prospective suppliers are required to provide mandatory

information for pre-qualification.

1.04 Prequalification Documents

This document includes a questionnaire to be completed and returned with the

tender and be supported by the requisite documents from eligible and competent

bidders.

In order to be considered for prequalification, prospective suppliers must submit

all the information required on the forms/questionnaire.

1.05 Submission of pre-qualification Documents

Duly completed pre-qualification and other supporting documents clearly

marked with the prequalification category number and name should be

addressed to:

The Chief Executive Officer,

Stima Investment Co-operative Society Ltd,

P.O Box 37895-00100,

Nairobi.

And deposited in the tender box at the reception on 5th Floor, Stima Investment

Plaza 1, Mushembi Road, Parklands, Nairobi.

1.06 Pre-qualification.

It is understood and agreed that the pre-qualification data on prospective bidders is to be

used by the Society in determining according to its sole judgement and discretion, the

qualification of prospective bidders to perform in respect with the tender category as

described by the client.

1.07 Essential criteria for Prequalification.

Experience- prospective suppliers of goods and services should demonstrate ability and

experience to organize, supply and deliver any of the categories of goods and services

listed in tender notice.

Financial Capability- The supplier’s financial capability will be determined by

examination of the latest two year audited financial statements submitted with

prequalification documents as well as letters from references from the bankers regarding

credit/financial position.

Past performance-The past performance of suppliers shall be given due consideration in

the prequalification exercise. Letters of reference from past and present clients should be

included.

Capacity of the Firm- Prospective suppliers of goods and services should demonstrate

that they have the technical, physical, logistical and human resource capacity to supply

and deliver the category of goods and/or services that they are seeking to be prequalified

for.

1.08 Notification of Pre-qualification.

All participants shall be notified formally of the outcome after completion of the pre-

qualification process.

1.09 Presentation.

A table of contents illustrating the contents of the documents is compulsory, as it creates

ease of evaluation and will help verify the contents.

1.010 Verification.

The Society shall have the right to visit the supplier’s premises to verify the information

provided in the document and ascertain as part of the prequalification process, that the

supplier in deed has the capability to provide the stated goods and/or services.

2. INSTRUCTION TO BIDDERS.

2.1 PREQUALIFICATION DATA FORM

The attached questionnaire forms PQ-1, PQ-2, PQ-3, PQ-4, PQ-5, PQ-6, PQ-7 are to be

completed by prospective suppliers/contractors who wish to be pre-qualified for the

specified tender category

Incomplete application

Application forms that are not filled and duly stamped and submitted in the prescribed

manner will not be considered. All documents that form part of the proposal must be

written in English language and in legible ink.

2.2 QUALIFICATION

It is understood and agreed that the tender data on prospective bidders will be used by

Stima Investment in determining, according to its sole judgment and discretion, the

qualifications of prospective bidders to perform in respect to the tender lots described

by the client.

Prospective bidders will not be considered qualified unless they possess capability,

experience, qualified personnel and sustainability of equipment and net assets or

working capital sufficient to satisfactorily execute the contract for goods/services in the

judgment of Stima Investment.

2.3 DECLARATION.

The application must include a declaration form (Form PQ-7) by the tender applicant

ensuring the accuracy of the information given.

2.4 PRE-QUALIFICATION CRETERIA.

REQUIRED INFORMATION FORM REF SCORE

1 Prequalification documentation PQ-1 8

2 Pre-qualification data PQ-2 14

3 Financial position PQ-3 20

4 Past Experience-references PQ-4A 12

5 Past Experience PQ-4B 12

6 Human, Technical and Logistical

capacity

PQ-5 10

7 Confidential Report PQ-6 22

8 Declaration Form PQ-7 2

100

The qualification level is 70 points and above.

FORM PQ-1

PRE-QUALIFICATIONDOCUMENTS (8 Marks)

(ALL THESE ARE MANDATORY AND FAILURE TO ATTACH ANY OF THEM

WILL LEAD TO AN AUTOMATIC DISQUALIFICATION)

All firms must provide:-

1. Copy of Certificate of Registration.

2. Tax Compliance Certificate from Kenya Revenue Authority

3. Copy of Pin Certificates of firm/company/individual.

4. Copy of current Trade License

5. A utility Bill for proof of physical presence

6. National Construction Authority (NCA) certificates for

Contractors

7. Professional practicing licenses for professional service providers

8. Statement to indicate willingness to provide goods and services

on credit

9. Current AGPO certificate for the reserved categories.

NOTE: Expired Documents are deemed NOT ATTACHED

FORM PQ2

PREQUALIFICATION DATA (Total 14 mks)

REGISTRATION OF SUPPLIERS APPLICATION FORM.

General Information (14 mks)

I/We……………………………………………hereby apply for registration

(Name of company/firm)

As supplier(s) of…………………………………………………………………

(Item Description)

……………………………………………………………………………………..

(Category No.)

Physical Location of Business Premises:

……………………………………………………………………………………...

Postal Address:

………………………………………………………………………………………

Business Registration Ref. No:

………………………………………………………………………………………..

Date of registration of business:

………………………………………………………………………………………..

Telephone No ………………………………….. Mobile No: ……………………

Fax No: …………………………………………. E-mail ………………………….

Nature of Business:

…………………………………………………………………………………………

Full name of applicant ……………………………………………………………….

Other Business branches (If any)

…………………………………………………………………………………………..

…………………………………………………………………………………………..

FORM PQ-3

FINANCIAL POSITION (20 Marks)

1. Attach a copy of firm’s latest two years certified audited financial statements

giving summary of assets and liabilities , incomes and expenditure, cashflow

statements (15 mks)

2. Attach letters of reference from the bankers regarding supplier’s credit position.

(5 mks)

FORM PQ-4A

PAST EXPERIENCE-REFERENCES (12 Marks)

Names of Key clients with whom the applicant has done business in the last two

years including the values of contracts/ orders.

1. 1st Organization

a) Name and address of client (organization)……………………………………….

b) Description of work done……………………………………………………………

c) Name of contact person at the client / organization………………………………

d) Telephone no. of client……………………………………………………………….

e) Value of contract……………………………………………………………………..

f) Duration of Contract (date)………………………………………………………….

(Attach documental evidence of existence of contract- attachment is worth 2

mks)

2. 2nd Client (organization)

a) Name and address of client (organization)……………………………………

b) Description of work done………………………………………………………..

c) Name of contact person at the client/organization……………………………

d) Telephone no. of client…………………………………………………………...

e) Value of contract………………………………………………………………….

f) Duration of Contract (date)……………………………………………………..

(attach documental evidence of existence of contract- attachment is worth

2 mks)

3. 3rd Client (organization)

a) Name and address of client (organization)…………………………………….

b) Description of work done………………………………………………………..

c) Name of contact person at the client/organization……………………………

d) Telephone no of client……………………………………………………………

e) Value of Contract…………………………………………………………………

f) Duration of contract (date)………………………………………………………

(Attach documental evidence of existence of contract- attachement is

worth 2 mks)

FORM PQ-4B

PAST EXPERIENCE- VOLUME OF BUSINESS (12 Marks)

State three highest value of business you have handled in the past 12 month

1. Name of Highest Value Contract

a) Name of client (organization)……………………………………………….

b) Value of Contract……………………………………………………………..

2. Name of 2nd Highest value contract

a) Name of client (organization)……………………………………………….

b) Value of Contract……………………………………………………………..

3. Name of 2nd Highest value contract

c) Name of client (organization)……………………………………………….

d) Value of Contract……………………………………………………………..

Note: Marks for stating = 6 Marks, Marks for evidence attached=6 mks

FORM PQ-5

HUMAN , TECHNICAL AND LOGISTICAL CAPACITY (10 Marks)

Please provide the following and any other evidence of your firm’s physical, human

technical and logistical capacity to supply and deliver should you be awarded the

tender

1) Physical facilities

Evidence of physical premises (place of business) e.g attachment of latest utility

bill (electricity, water bill, council rate payments etc) (3 mks)

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

2) Equipment (3 marks)

List down the main equipment including Motor vehicles owned by your firm

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

3) Managerial and key personnel Competency (4 marks)

List the key managerial and technical staff of your organization (attach their

CVs)

Name of key staff Position held Position held from

(Date)

FORM PQ-6

CONFIDENTIAL BUSINESS QUESTIONNAIRE- (14 Marks)

(To be filled by all Prospective Suppliers)

All Bidders are requested to give the particulars indicated in Part 1 and either Part 2 (b) or 2(c)

whichever applies to your type of business. Youth, Persons with disabilities and Women shall

in addition complete part 2(d). Bidders are advised that it is a serious offence to give false

information on this form.

Part 1 – General

Business Name…………………………………………………………………

Location of business premises…………………………………………………

Plot No. ……………………Street/ Road ………………………………..

Postal Address ………………………….. Postal Code …………………….

Tel No………………………………..

Facsimile...………………………………..

Mobile and CDMA No……………………….

E-mail…

Nature of your business ………………………………………………………..

Registration Certificate No.……………………………………………………

Maximum value of business which you can handle at any time Kshs…………..

Name of your Bankers …………………………..Branch… ………………

*Names of Tenderer’s contact person(s) ………………………….

Designation/ capacity of the Tenderer’s contact person(s) ………………………………

Address, Tel, Fax and E-mail of the Tenderer’s contact person(s) ……………….

Part 2 (a) Sole Proprietor

Your name in full ………………………………………………………………….

Nationality ………………………Country of origin …………………………..

Part 2 (b) Partnership

Give details of partners as follows: -

Names Nationality Shares (%)

1.……………………………………………………………………….…

2.……………………………………………………………………….…

3….…………………………………………….…………………………

4.………………………………………………………………………….

5………………………………………………….……………………….

Part 2 (c) Registered Company

Private or Public …………………………………………………………

State the nominal and issued capital of company-

*Nominal in Kshs........................................................................................

*Total Issued Kshs......................................................................................

Give details of all directors as follows

Name Nationality Shares (%)

1………………………………………………….……………………….

2……………………………………………………….………………….

3…………………………………………………………………………..

4…………………………………………………………………………..

5…………………………………………………………………………..

NOTES TO THE TENDERERS ON THE QUESTIONNAIRE

The address and contact person of the Bidder provided above shall at all times be used

for purposes of this Request for Proposal.

The details on this Form are essential and compulsory for all Bidders Failure

to provide all the information requested shall lead to the Bidder’s

disqualification

5………………………………………………….………………………….….

Name of duly authorized person to sign for and on behalf of the Tenderer

..………………………..

Capacity of the duly authorized person……………………………………

Signature of the duly authorized person……………………………..

Part 2(8 marks)

STATUS OF COMPLIANCE WITH STATUTORY REQUIREMENTS

a) VAT Registration Number

……………………………………………………………………………………

b) PIN number

…………………………………………………………………………………….

c) State any quality Assurance certification eg ISO 9000 held by the company

…………………………………………………………………………………..

d) State if the company is a subject of bankruptcy proceedings, in receivership,

administrative receivership or any other form of liquidation as defined by

the applicable law.

………………………………………………………………………………………

………………………………………………………………………………………

e) Assets and Liabilities

Total Assets in Ksh……………………............................................................

f) Name of Bankers and branch

………………………………………………………………………………………

FORM PQ-7

DECLARATION (2 Marks)

Having studied the prequalification information for the above exercise,

I/We hereby state that the information furnished in our application is

accurate to the best of our knowledge.

Name……………………………………………………………………………….

For and on behalf of……………………………………………………………

Position…………………………………………………………………………..

Signature………………………………………………………………………….

Date……………………………………………………………………..................

Stamp