STANDARD BIDDING DOCUMENTS

Procurement of Goods(up to Nu. 0.500 Million)

Royal Government of Bhutan Ministry of Finance

2019

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S T A N D A R DB I D D I N G D O C U M E N T

Procurement of Goods(For value up to Nu. 0.500 million)

Royal Government of Bhutan Ministry of Finance

2019

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PREFACE

This Standard Bidding Document for the Procurement of Goods have been prepared by the Ministry of Finance to be used for the Procurement of Goods through National and International Competitive Bidding in projects that are financed in whole or in part by the Royal Government of Bhutan (RGoB). It should be used in conjunction with the Procurement Rules and Regulations 2019. This document will come into effect from 1st July, 2019.

For any comments or clarifications on this Standard Bidding Document contact:

Government Procurement and Property Management Division Department of National Properties

Ministry of Finance Royal Government of Bhutan

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Supply of Stationaries, Electrical, Plumbing and carpentry items for

fiscal year 2020-2021

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[Purchaser to use normal Letter Headed format]

Invitation for Quotation (IFQ)Date:

Project title: Supply of Stationaries, Electrical, Plumbing and carpentry items for fiscal year

2020-2021 Source of Funding: RGoB

Contract Ref:

TheEligible Bidders/Suppliers

Dear Sir/ Madam,

1. You are invited to submit your priced bid for the supply of the following items:i) Stationaries,

ii) Plumbing,

iii) Electrical and,

iv) Carpentry Items.

2. The bidder(s) may quote for any or all items under this invitation1. Each item shall be evaluated and awarded separately to the firm(s) offering the lowest evaluated price for each item. The Contract will be awarded item wise.

3. The bidder(s) shall submit one original of the priced quotation with the Form of Bid and

clearly marked ORIGINAL. In addition, the bidder(s) should also submit one copy

marked as COPY. The quotation including all documents in the attached format should

1 The procuring agency shall specify the evaluation criteria and should use appropriately. It should be clarified that whether the evaluation will be done item wise or as whole package.

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be sealed in an envelope as required by PRR 2019 clause 5.1.7.2 and addressed to and

delivered at the following address [President,CLCS, Taktse College].

Your quotation in the required format should be addressed and submitted to:

The

President

College of Language & Culture Studies, Taktse, Trongsa

Telephone: 17110755Fax:

Email: president.clcs@rub.edu.bt

4. The deadline for receipt of your quotation(s) by the purchaser at the indicated address

is on 04/07/20 before 10.30AM

5. Opening Time & Venue: 04/07/20 at 10:30 AM Conference Hall, RUB, Motithang, Thimphu.

6. Bids must be accompanied by a bid securing declaration using the form 1.

i. The Bid Securing Declaration shall be valid for thirty (30) days beyond the bid validity period. In exceptional circumstances, prior to the expiration of the Bid validity period, the Employer may solicit the Bidder’s consent to an extension of the Bid validity period. The request and responses shall be made in writing. The validity of Bid Securing Declaration shall be suitably extended.

ii. Any bid not accompanied by a Bid-Securing Declaration

iii. The Bid-Securing Declaration shall be executed:

a) If the Bidder withdraws the Bid after Bid opening during the period of Bid validity.b) If the Bidder does not accept the correction of the Bid price as Clause per 7 (b) (iii);c) In the case of a successful bidder, if the bidder fails within the specified time limit to

sign the Agreement; or furnish the required Performance Security.

2 This option is generally not encouraged which should be used only in urgent situation and before initiating any procurement of this sort, the agency initiating this method should seek approval from the concerned higher authority.

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iv. In case Bid Securing Declaration is executed, the bidder shall deposit the bid security of Nu. [50000/-(Fifty Thousand only)] within 14 days from date of notification by Employer.

v. In case the bidder fails to comply 5 (iv), bidder shall be excluded from being eligible for Bidding or submitting Bid in any tender with the Employer for a period of two years.

7. Quotation by fax or by electronic means (are not) acceptable [delete whichever is not

applicable]

8. The quotation should be submitted as per the following instructions and in accordance

with the attached Contract. The attached Terms and Conditions of Supply is an integral

part of the Contract.

a) PRICE: all prices shall be quoted in Ngultrum. The quoted price shall be inclusive

of all related costs including taxes, duties and other levies to the final place of

delivery. The final place of delivery is CLCS, Taktse College b) EVALUATION OF QUOTATION: offers determined to be substantially responsive

to the technical specifications will be evaluated by comparison of their quoted

prices. In evaluating the quotations, the purchaser will determine for each

quotation the evaluated price by adjusting the price quotation by making any

correction for any arithmetical errors as follows;

i. where there is a discrepancy between amounts in figures and in words,

the amount in words will govern;

ii. where there is discrepancy between the unit rate and the line item total

resulting from multiplying the unit rate by the quantity, the unit rate as

quoted shall govern unless in the opinion of the Employer there is an

obviously gross misplacement of the decimal point in the unit rate, in

which case the line item total as quoted shall govern, and the unit rate

shall be corrected.

iii. if the supplier refuses to accept the correction, this quotation will be

rejected and the bid security shall be forfeited.

c) AWARD OF PURCHASE ORDER: the award will be made to the bidder who is

offering the lowest evaluated price that meets the specifications. The successful

bidder will sign a contract as per attached form-2 of contract and terms and

conditions of supply.

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d) VALIDITY OF THE OFFERS: your quotation(s) shall be valid for a period of

One Year Only.

9. The [College of Language & Culture Studies, Taktse, Trongsa] has a budget

allocation for the purchase of Goods and wishes to apply some of that allocation for the

purchase of Goods for which this Request for Quotation is issued.

10. Depending on the final requirement, the purchaser may issue the supply order for the

necessary items.

11. The quotation(s) will be opened in the presence of bidders or their representatives who

choose to attend at the specified venue and time.

12. The Purchaser is not bound to accept the lowest bid and reserves the right to accept or

reject any or all the bids without assigning any reason whatsoever.

13. The bidder whose bid is accepted will be notified of the award of contract by the

Purchaser prior to expiration of the quotation validity period. The terms of the accepted

offer shall be incorporated in the supply order form- 5.14. Normal commercial warranty/guarantee shall be applicable to the supplied goods.

15. Performance Security of Nu.50000/-(Fifty Thousand) should be submitted to the

purchaser before the contract signing of the Contract, and upon submission of a claim

and an advance payment guarantee form- 4 for the equivalent amount valid until the

Goods are delivered and in the form provided in the Bidding Documents.

16. Payment shall be paid to the Supplier within thirty (30) days after the date of the

acceptance certificate for the respective delivery issued by the Purchaser.

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Schedule of Items and Priced Quotation (bid form)

Stationery Items Rate1 Ambassador falte file ( Executive Red) per pe.2 Ambassador flate file (export quality) per pc.3 Ambassador arch file per pc.4 Ambassador file Tag per pc.5 Ambassador Cover File Limenated per pc.6 A3 size envelope thick quality per pc.7 A4 size envelope per pc.8 Alkaline battery 9 V per pc.9 Alkaline battery AA per pair.10 Alkaline battery AAA per pair11 Alkaline battery 23A/12V per pair12 A4 colour paper per ream13 B4 size paper xerox per ream14 Ball pen mitsubishi per pc.15 Brown Envelope 11x5 per pkt.16 Bhutanese paper Envelope A4 size per pkt.17 Bhutanese paper Envelope 19x 11 cm per pkt.18 Bhutanese paper Envelope 20 x 14 cm per pkt.19 Bhutanese paper Envelope 18 x 13 cm per pkt.20 Bhutanese paper per pc.21 Board marker pen(snowmen) per pc.22 Banner cloth per mtr.23 Blazer cloth woolen per mtr.24 Binder clip file A4.A503 per pc.25 Chart Paper Thick assorted per pc.26 Correction Pen per pc.27 Carbon paper (Kores) per pkt.28 Certificate paper best quality per pc.29 Cello tape 1'' 100m per roll30 Cello tape 2'' 45m per roll31 Cello tape 2'' 65m white thick quality per roll32 Cloth cello tape 2'' per roll33 Cello tape 1'' both side sticky per roll34 Cello Point tec pen refill per pc.35 Cello Pointec (gel) pen per pc.36 Cello pointec refill (gel) pen per pc.37 Camera battery NP-F960 ( Sony) per pair38 Camera battery NP-FM50 ( Sony) per pair39 Computer tools kits per set40 Colour push pin per pkt.41 Coloured cello tape 2'' per roll.42 Correction fluid (eraz-ex) per bottle43 Chelpark Ink 500ml per bottle44 Colour ink cartridge 100ml per bottle45 Casio calculator (12 digit) per pc.

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46 Calculator CT-912 (citizen) per pc.47 Colin per bottle.48 Car Brush per pc.49 Duracel Pencil Battery AAA per pair.50 Duracel Pencil Battery AA per pair.51 Dustless chalk (Korea) per pc.52 Dustbin per pc.53 Eariser per pc.54 Expanding file with handle A4 size per pc.55 Extention Cord (Anchor) per pc.56 Extention Cord (Cona) per pc.57 Epson photo glossy paper 170 gram per pc.58 Fevicol 500g per pc.59 Fevicol 1kg per pc.60 Fabric colour (camel) per bottle61 Floor mop cloth type (flat type long) per pc.62 Floor mop tee shape (rubber made) per pc.63 Full Scape Paper large size (Rule) per ream64 Full Scape Paper large size (Plain) per ream65 File Binding Cloth thick quality per mtr.66 Flip chart per pc.67 Gas pipe per mtr.68 Glue Stick 22g69 Glue 500 ml70 Glass Cloth per pc.71 Glue stick 23 g. per pc.72 Glue 700 ml.per bottle.73 Gold paint 500ml (hato gold) per pc.74 Guiter string per roll75 Handwriting notebook (Classmate) per pc.76 Hand gloves (rubber made) per pair77 Hard broom per pc.78 Highlight Pen (permenant) per pc.79 Hardrive 500GB per pc.80 Hardrive 1TB per pc.81 Hardrive 2TB per pc.82 Hard disk 4TB per pc.83 HP 88A printer cartridge84 HP 2280A printer cartridge85 HP Q2613A printer cartridge86 HP 17A printer cartridge87 HP 55A printer cartridge88 Harpic per bottle89 Lizol per 500ml per bottle90 L/B Dak Despatch Register per no.91 L/B Dak Receipt Register per no.92 L/B register no.1493 L/B register no.18

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94 L/B register no.2095 L/B register no.2496 L/B register no.2897 L/B register no.3298 L/B register no.4099 Lock 75 mm with 3 keys Naylex per pc.100 Lock 60 mm with 3 keys godrej per pc.101 Lock 50 mm with 3 keys Gopal per pc.102 Lock 60 mm with 3 keys Bravo per pc.103 Lamination Paper A4 size per pkt.104 Lamination Paper A3 of 100 sheet per pkt.105 Mini DVD (Sony) per pc.106 Manson polish 500g per tin107 Musking Tape per mtr.108 Magnetic duster109 Naptholin Ball per pc.110 Note book (pioner) per no.111 OHP Pen non-pemannet per pkt.112 OHP marker pen per set113 OHP Plastice paper A4 size 210mm x 297mm per pkt.114 Paper cutting knife A3 size per pc.115 Printer cartridge SP 3400 LE per no.116 Paper pin per pkt.117 Pen stand per pc118 Pencil battery AA (sony alkaline) per pair119 Pencil battery AAA (sony alkaline) per pair120 Paper cutting machine A3 size per pc.121 Paper clip(steel small size) per pkt.122 Paper clip( steel big size) per pkt.12 Permanent marker pen (Snowman) per pc.

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3124 Parker ballpen steel cover per pc.125 Parker ballpen refill per pc.126 Punching machine DP 600 (Kangroo) per pc.127 Punching machine DP 800 (Kangroo) per pc.128 Pansonic telephone with ordinary speaker per pc.129 Plastic bucket 20 ltrs.130 Plastic bowl 50 ltrs.131 Plastic dust picker big per pc.132 Plastic tray three storey (delux) per pc.133 Plastic tray three storey (Omega) per pc.134 Plastic Jug big size per pc.135 Plastic name tag per pc.136 Pilot pen hi-tec-pointec v5 per pc.137 Pilot pen hi-tec-pointec v7 per pc.138 Phenol (suraksha) per ltr.139 Parker pen steel cover per pc.140 Pencil (Apsara) per pc.141 Painting brush 1'' (Nav Bharat) per pc.142 Painting brush 2'' (Nav Bharat) per pc.143 Painting brush 3'' (Nav Bharat) per pc.144 Painting brush 4'' (Nav Bharat) per pc.145 plastic paint (Shalimar) per ltr.146 Postit pad 25x3x75mm per pc.147 Postit pad 76x76mm per pc.148 Postits pad 75x125 mm per pc.149 Postits pad 76x127 mm per pc.

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150 Photo copy paper A4 size 70g/msq (JK) per ream151 Photo copy paper A4 size 70g/msq (Xerox) per ream152 Photo copy paper A4 size 75g/msq.(Xerox) per ream153 Photo copy paper A4 size 80g/msq.(xerox) per ream154 Photo copy paper A4 size 75g/msq.(Power) per ream155 Photocopy paper A4 size 80g/msq.(Power) per ream156 Photo copy paper A4 size 75g/msq.(JK) per ream157 Photocopy paper A4 size 80g/msq.(JK) per ream158 Photo copy paper A4 size 80g/msq.(HP) per ream159 Photo copy paper A4 size 75g/msq.(HP) per ream160 Photo copy paper A3 size 75g/msq.(K-ONE)per ream161 Photo copy paper A3 size 80g/msq.(k-ONE)per ream162 Photo copy paper B4 size 75g/ msq.(xerox) per ream163 Photo copy paper B4 size 80g/ msq.(xerox) per ream164 Ribbon per roll165 Rubber band per pkt.166 Room fresher (rose) per pc.167 Rubber stemp ink 50ml per bottle168 Ruler 18" per pc.169 2 Ring file KG-516 per pc.170 2 Ring file H 532 per pc.171 2 Ring file KG-531 per pc.172 Scotch tape 1 inch173 Sketch pen per pc.174 Spiral binding machine per pc175 Spiral Binder clip 10 cm per pc.17 Spiral Binder clip 12 cm ''

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6177 Spiral Binder clip 14 cm ''178 Spiral Binder clip 16 cm ''179 Spiral Binder clip 18 cm ''180 Spiral Binder clip 20 cm ''181 Spiral Binder clip 22 cm ''182 Spiral Binder clip 24 cm ''183 Spiral Binder clip 26 cm ''184 Spiral Binder clip 28 cm ''185 Spiral Binder clip 30 cm ''186 Spiral Binder clip 32cm ''187 Super Glue per pc.188 Scissore steel 10'' per pc.189 Scissor Brass 10'' per pc.190 Stapler pin 24/6-1M (Kangaro) per pkt.191 Stapler machine HS 45 (kangaro) per pc.192 Stapble maching 800 DP (Kangaro) per pc.193 Sona file per pc.194 Soft broom per pc.195 Stamp pad (157x96mm) per pc.196 Stamp pad ink per bottle197 Stainer per ltr.198 Tarpin oil per ltr.199 Times note pad 80 pages 27 x 21 cm per pc.200 Times note pad 80 pages 21 x 14 cm per pc.201 Thermal fax paper 30 mts per roll202 Thinner per ltr.

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203 Touch wood (Nerolace)204 Touch wood (WUD LAC)205 Touch wood (WUD FIN)206 Toner SP 4110 N per pc.207 Toner SP 4100 N per pc.208 Toner MX-500 AT (Sharp) per pc.209 Toner AR-020 ST (Sharp) per pc.210 Toner NPG-51 black (2520/2525/2530) per pc.211 Toner NPG-50 black (2535/2545) per pc.212 TN-2260 cartridge (Brother) per pc.213 TN-2280 cartridge (Brother) per pc.214 Toner HP 10A (Colour printer) per pc.215 Toner HP 11A (Colour printer) per pc.216 Toner HP 12A (colour printer) per pc.217 Toner HP 13A (colour printer) per pc.218 Toner HP 540A (Colour printer) per no.219 Toner HP 541A (Colour printer) per no.220 Toner HP 542A (colour printer) per no.221 Toner HP 543A (colour printer) per no.222 Thumb pin per pkt.223 Thumb paint per pkt.224 Thumb drive 2 GB per pc.225 Thumb drive 4 GB ''226 Thumb drive 6 GB ''227 Thumb drive 8 GB ''228 Water colour (camel) per pkt22 Writing brush no.1 per pc

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9230 Writing brush no.2 per pc.231 Writing brush no.3 per pc.232 Writing brush no.4 per pc.233 Writing brush no.5 per pc.234 Writing brush no.6 per pc.

Electrical Items Rate1 Angle holder (anchor) per pc.2 Al. thimble3 Al. thimble4 Al. thimble5 Al. thimble6 Al. thimble7 Batten holder (anchor) per pc.8 Bas bar per pc.9 Capacitor MFD 12V per pc.10 Cassing capping 30mm x 15mm per pc.11 Cassing capping 32 mm per pc.12 Cassing capping 38mm x 20mm per pc.13 Cassing fittings per set14 Copper Wire 6mm (Royal) per roll15 Copper Wire 4mm (Royal) per roll16 Copper Wire 2.5mm (Royal) per roll17 Copper wire 1.5mm (Royal) per roll18 Copper Wire 6mm (Havells) per roll19 Copper Wire 4mm (Halvells) per roll20 Copper Wire 2.5mm (Halvells) per roll21 Copper Wire 1.5 sq.mm) (havells) per roll22 Copper rod per kg.23 Cob light 100w per pc.24 Ceiling Rose (Anchor) per pc.25 Contactor (relay double pole) per pc.26 Compound light set (philips) per pc.27 Contactor (relay single pole) per pc.28 Clam 6' (Ludhra) per pair29 Chargeble torch per pc.30 Computer Screen Filter per pc.31 ELCB 32A with box hav32 Earthing Plate set33 Electrical Bell (big size)34 Flexiable Wire 40/7635 Flexiable Wire 20/7636 Fiber glass wire per pc.37 Fiber glass thimble1.5mm per pc.

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38 Florescent lamp 8w (Surya) per pc.39 Florescent lamp 15w (Surya) per pc.40 Florescent lamp 18 w (Surya) per pc.41 Florescent lamp 23 w ''42 Florescent lamp 65w (smart lite) per pc.43 Geyser connection wire per pc.44 Geyser coil 2KV per pc.45 GI Switch Board 6/8 per pc.46 GI Switch Board 4/6 per pc.47 Halogen bulb 1000 w per pc.48 Hallogen Bulb 500 w per pc.49 HRC fuse 63A per pc.50 HRC fuse 125A per pc.51 Heater coil 6 KW (cooker) per pc.52 Heat proof wire (cooker) per roll53 Halogen lamp XR-20DX Sony per pc.54 Halogen lamp XB -20 DX Sony per pc.55 Halogen lamp (EVD 36 V- 400w) per pc.56 Halogen lamp (FNT 24 V-275 w) per pc.57 Halogen lamp (FNT 24 V-250 w) per pc.58 Halogen tube 500w (Havels) per pc.59 Halogen tube 1000w (Philips) perpc.60 Insulation Tape ( steel grip)61 Led bule 7w per pc.62 Led bulb 9w per pc.63 Led bulb 12w per pc.64 Led cob light 50w per pc.65 Led wall light 50w66 Led high power flood light 100W67 MCB 10A (Havells) per pc.68 MCB Gang Box 8 ways (Havells) per pc.69 MCB 6A (Havells) per pc.70 MCB DP 32A (Havells) per pc.71 MCB DP 63A (Havells) per pc.72 MBC TPN 63A (Havells) per pc.73 MCB 16 A (havells) per pc.74 MCB 32 A (Havells) per pc.75 MCB box 2 ways (Havells) per pc.76 MCB gang Box 4 ways (Havells) per pc.77 MCB gang Box 6 ways (Havells) per pc.78 MCCB 125A (KSI50R) per pc.79 MCCB 125A (Havells) per pc.80 MCCB 160A (Havells) per pc.81 MCCB 250A 35KV (Havells) per pc.82 Main Switch 100A ( Havells) per pc.83 Main Switch 63A/Gangbox ( Havells) per pc.84 Modular socket 15A (MK) per pc.85 Multi Plug 15A (Flate Type) Anchor per pc.

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86 Multi Plug 5A (Flate Type) Anchor per pc.87 Multi Plug (Round) Anchor per pc.88 Multi Player (Taparia) per pc.89 Multi Socket ( Anchor) per pc.90 Machine screw 8 mm per pkt.91 Machine Screw 15 mm per pkt.92 Machine Screw 35 mm per pkt.93 Pendent holder (Anchor) per pc.94 Plug top 15 amp(Anchore) per pc.95 Plug top 5 amp (Anchore) per pc.96 PVC swtich board 6/8 per pc.97 PVC swtich board 4/7 per pc.98 Panel heater 12 element laminox per pc.99 Panal heater 14 element laminox per pc.100 Plier (side cutting Taparia) per pc.101 Plier (long nose Taparia) per pc.102 Ring wrench per set103 Room heater single rod (bajaj) per pc.104 Room heater double rod (bajaj) per pc.105 RCCB 63A (Havells) per pc.106 Saddle 1 inch per pc.107 Saddle 1/2 inch per pc.108 S/S combine socket 15A without box (Anchore) per pc.109 Socket 16A (legrand) per pc.110 Socket 16A (MK) per pc.111 SP 1 way indicator switch 16A (legrand) per pc.112 SP 1 way Indicator switch 16A (MK) per pc.113 SP 1 way without indicator switch 16A (legrand) per pc.114 SP 1 way without Indicator switch 16A (MK) per pc.115 Socket frame 16A (Legrand) per pc.116 Socket frame 16A (MK) per pc.117 Socket 16A (Roma) per pc.118 Socket frame (Roma) per pc.

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119 Switch 16A without indicator (Roma) per pc.120 Switch 16A with indicator (Roma) per pc.121 Street light cap (philips) per pc.122 Street light set (philips) per pc.123 Streo cable (AV)3mts124 Stabilizer 1KVA-Vguard per pc.125 Stabilizer 2KVA-Vguard per pc.126 Stabilizer 3KVA-Vguard per pc.127 Stabilizer 4KVA-Vguard per pc.128 Stabilizer 5KVA-Vguard per pc.129 S/S combine15A with indicator box (Anchore) per pc.130 Switch 6A(anchore) per pc.131 Switch DP per pc.132 Timer (Relay) analog per pc.133 Tube starter 18-80w(philips) per pc.134 Tube holder per pc.135 Tubechock 40 w (philips)per pc.136 TV socket per pc.137 Telephone socket per pc.138 Tube rod holder(philips) per pc.139 Tube rode 4' (philips) per pc.140 Tube light frame 2' (philips) per pc.141 Tube light frame 4' (philips) per pc.142 Tube light rod 2' (philips) per pc.143 Telephone wire 2 pairs per mtr.144 Telephone wire 3 pairs per mtr.14 Telephone wire 4 pairs per mtr.

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5146 Telephone wire 5 pairs per mtr.147 Telephone wire 6 pairs per mtr.148 Tester (taparia)149 UG cable 16sq.mm x 2 core per mtr.150 UG cable 25 sq.mm per mtr.151 UG cable 30 sq.mm per mtr.152 UG cable 50 sq.mm per mtr.153 UG cable 75 sq.mm per mtr.154 UG cable 90 sq.mm per mtr.155 UG cable 125 sq.mm per mtr.156 UG cable 150 sq.mm x 4 core per mtr.157 Victor led Street light 65w per pc.158 Victor led HI-watt bulb 34w per pc.159 Victor led HI-watt bulb 22w per pc.160 4 way socket 15A (max) per pc.161 4 way socket fuse (6A) per pc.162 4 way GI box per pc.163 3 way GI box per pc.164 2 way GI box per pc.165 4 way Pvc gang box per pc.166 3 way Pvc gang box per pc.167 2 way Pvc gang box per pc.168 1 way Pvc gang box per pc.

Plumbing item Rate1 Basin mixer (royal/Jal) per pc.2 Bib Coke 1/2" (Kohli) per pc.3 Brass gate valve 1/2'' (kholi) per pc.4 Brass gate valve 3/4'' (kholi) per pc.5 Brass gate valve 1'' (kholi) per pc.

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6 Brass gate valve 1 1/2" (Kholi) per pc.7 Brass gate valve 2'' (kholi) per pc.8 Brass gate valve 2 1/2" (Kholi) per pc.9 Brass gate valve 3'' (kholi)10 Brass gate valve 4'' (kholi)11 Brass M/Adaptor12 Chain wrench 24'' per pc.13 Connection pipe 18'' (massa first line) per pc.14 Connection pipe 24'' (massa first line) per pc.15 Combination plier 8'' per pc.16 CP.waste coupling 32mm (maasa first line) per pc.17 CP.extension nipple 2'' (Royal) per pc.18 CP.extension nipple 3'' ( Royal) per pc.19 CP.extension nipple 4'' (Royal) per pc.20 CP.angle valve (Royal) per pc.21 CP angle valve (Jal) per pc.22 CP angle valve (Bathcare) per pc.23 CP flange per pc.24 CP long body bib cock(Bathcare) per pc.25 CP long body bib cock(royal) per pc.26 CP long body bib cock (Jal)27 CP short body bib cock (Royal) per pc.28 CP short body bib cock (Bathcarel) per pc.29 CP short body bib cock (Jal)30 CP piller cock (Royal) per pc.31 CP piller cock (Jal) per pc.32 CP basin mixer (Royal) per pc.33 CP basin mixer (Jal) per pc.34 CP basin mixer (Bathcare) per pc.35 CP wall mixer 3 in one with bend pipe (Royal) per pc.36 CP wall mixer 3 in one with bend pipe (Jal) per pc.

37CP wall mixer 3 in one with bend pipe (Bathcare) per pc.

38 CP-extension nipple 1/2''x3'' (jal) per pc.39 CP-extension nipple 1/2''x4'' (Royal) per pc.40 CPVC plain elbow 1/2'' (Astral) per pc.41 CPVC plain elbow 3/4'' (Astral) per pc.42 CPVC plain elbow 1'' (Astral) per pc.43 CPVC plain elbow 1/2 x3/4'' (Astral) per pc.44 CPVC plain tee 1/2'' (Astral) per pc.45 CPVC plain tee 3/4'' (Astral) per pc.46 CPVC plain tee 1'' (Astral) per pc.47 CPVC bush per pc.48 CPVC brass elbow 1/2'' (Astral) per pc.49 CPVC brass elbow 3/4'' (Astral) per pc.50 CPVC brass elbow 1'' (Astral) per pc.51 CPVC brass elbow 1/2 x 3/4'' (Astral) per pc.52 CPVC brass elbow 1"x3/4" (Astral) per pc.53 CPVC brass elbow 1'x1/2" (Astral) per pc.

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54 CPVC brass bush 3/4'' x 1/2'' (Astral) per pc.55 CPVC socket 1/2'' (Astral) per pc.56 CPVC socket 3/4'' (Astral) per pc.57 CPVC socket 1'' (Astral) per pc.58 CPVC socket 1/2x3/4" (Astral) per pc.59 CPVC socket 1"x3/4" (Astral) per pc.60 CPVC socket 1"x1/2" (Astral) per pc.61 CPVC male adaptor 1/2'' (Astral) per pc.62 CPVC female adapter 1/2'' (Astral) per pc.63 CPVC male adaptor 3/4'' (Astral) per pc.64 CPVC female adapter 3/4'' (Astral) per pc.65 CPVC union 1/2'' (Astral) per pc.66 CPVC union 3/4'' (Astral) per pc.67 CPVC union 1'' (Astral) per pc.68 CPVC pipe 1/2''x 10' (Astral) per pc.69 CPVC pipe 3/4''x 10' (Astral) per pc.70 CPVC pipe 1'' x 10' (Astral) per pc.71 CPVC glue118ml per bottle.72 CP. Jali per pc.73 Cydle per pc.74 Druk gi Gyeldar per pc.75 European pan 's' type per pc.76 European pan 'p' type per pc.77 ETWC pan seat cover per pc.78 Float valve for (Water tank) per pc.79 GI elbow 1/2" (Kohli) per pc.80 GI elbow 3/4'' (kholi) per pc.81 GI elbow 1" (Kohili) per pc.82 GI elbow 1 1/2" (Kohili) per pc.83 GI elbow 2" (Kohili) per pc.84 GI elbow 2 1/2" (Kohili) per pc.85 GI elbow 3'' (kholi) per pc.86 GI elbow 4'' (kholi) per pc.87 GI union 1/2'' (kholi) per pc.88 GI union 1 1/2'' (kholi) per pc.89 GI union 1 1/4'' (kholi) per pc.90 GI union 2'' (kholi) per pc.91 GI union 2 1/2 (kholi) per pc.92 GI union 3'' (kholi) per pc.93 GI union 4'' (kholi)94 GI b/nipple 1/2'' (kholi) per inch95 GI b/nipple 3/4'' (kholi) per inch96 GI b/nipple 1'' (kholi) per inch97 GI b/nipple 1 1/2'' (kholi) per inch98 GI b/nipple 2'' (kholi) per inch99 GI b/nipple 3'' (kholi) per inch100 GI b/nipple 4'' 9kholi) per inch10 GI plug 1/2'' (kholi) per pc.

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1102 GI plug 3/4'' (kholi) per pc.103 GI socket 1/2'' (kholi) per pc.104 GI socket 3/4''(kholi) per pc.105 GI socket 1'' (kholi) per pc.106 GI socket 2'' (kholi) per pc.107 GI socket 3'' (kholi) per pc.108 GI socket 4'' (kholi) per pc.109 GI pipe 1/2'' (kholi) per ft.110 GI pipe 3/4'' (kholi) per ft.111 GI pipe 1'' (kholi) per ft.112 GI pipe 1 1/2'' mm (kholi) per ft.113 GI pipe 2" (Kholi) per pc.114 GI pipe 2 1/2'' (kholi) per ft.115 GI pipe 3'' (kholi) per ft.116 GI pipe 4'' (kholi) per ft.117 GI R/socket 1/2'' x 3/4'' (kholi) per pc.118 GI R/socket 3/4'' x 1'' (kholi) per pc.119 GI R/socket 1/2'' x 1'' (kholi) per pc.120 GI R/socket 1''x 3'' (kholi) per pc.121 GI R/socket 1''x 4'' (kholi) per pc.122 GI R/socket 15mm x 32mm (kholi) per pc.123 GI R/socket 15mm x 40mm (kholi) per pc.124 GI R/socket 20mm x 32mm (kholi) per pc.125 GI R/socket 20mm x 40mm (kholi) per pc.126 GI R/socket 25mm x 32mm (kholi) per pc.127 GI R/socket 25mm x 40mm (kholi) per pc.

23

128 GI R/socket 15mm x 50mm (kholi) per pc.129 GI R/socket 20mm x 50mm (kholi) per pc.130 GI R/socket 25mm x 50mm (kholi) per pc.131 GI R/socket 32mm x 50mm (kholi) per pc.132 GI R/socket 40mm x 50mm (kholi) per pc.133 GI tee1/2'' (Kohli) per pc.134 GI tee 3/4'' (Kohli) per pc.135 GI tee 1'' (Kohli) per pc.136 GI tee 2'' (Kohli) per pc.137 GI tee 3'' (kholi) per pc.138 GI tee 4'' (kholi) per pc.139 GI R/tee 1/2''x 3/4'' (kholi) per pc.140 GI R/tee 1/2'' x 1'' (kholi) per pc.141 GI R/tee 1''x 2'' (kholi) per pc.142 GI R/tee 3/4" x 1" (kholi) per pc.143 GI R/tee 15mm x 32mm (kholi) per pc.144 GI R/tee 15mm x 40mm (kholi) per pc.145 GI R/tee 20mm x 32mm (kholi) per pc.146 GI R/tee 20mm x 40mm (kholi) per pc.147 GI R/tee 25mm x 32mm (kholi) per pc.148 GI R/tee 25mm x 40mm (kholi) per pc.149 GI R/tee 15mm x 50mm (kholi) per pc.150 GI R/tee 20mm x 50mm (kholi) per pc.151 GI R/tee 25mm x 50mm (kholi) per pc.152 GI R/tee 32mm x 50mm (kholi) per pc.153 GI R/tee 40mm x 50mm (kholi) per pc.15 GI gate valve 1/2'' (kholi) per pc.

24

4155 GI gate valve 3/4'' (kholi) per pc156 GI gate valve 1'' (kholi) per pc.157 GI gate valve 2'' (kholi) per pc.158 GI gatevalve 3'' (kholi) per pc.159 GI gate valve 4'' (kholi) per pc.160 Gyser 50ltrs. (Bajaj) per pc.161 Gyser 30 ltrs. (Bajaj) per pc.162 Gyser coil 2kw per pc.163 Hose pipe per pc.164 HDPE Pipe, 200mm per pc165 Hose clip 3/4 per pc.166 Hax nipple 80mm per pc.167 Hax nipple 50mm per pc.168 MS pipe 3/4 per pc.169 M- seal 75g per pkt.170 M- seal 250g per pkt.171 2 pin top per pc.172 Pipe wrench 18'' per pc.173 Pipe wrench 24'' per pc.174 Polithen pipe 1/2'' (Bhutan made) per mtr.175 Polithen pipe 3/4'' (Bhutan made) per mtr.176 Polithen Pipe 1'' (Bhutan made) per mtr.177 Polithen Pipe 1 1/2 (Bhutan made) per mtr.178 Polithen Pipe 2'' (Bhutan made) per mtr.179 Polithen Pipe 1/2'' (Indian made best quality) per mtr.180 Polithen Pipe 1'' (Indian made best quality) per mtr.

25

181

Polithen Pipe 1 1/2'' (Indian made best quality) per mtr.

182 Polithen Pipe 2'' (Indian made best quality) per mtr.183 Polithen Pipe 2 1/2'' (Indian made best quality) per mtr.184 PVC pipe 75mm (Bhutan made) per pc.185 PVC pipe 110mm (Bhutan made) per pc.186 PVC pipe 160mm (Bhutan made) per pc.187 PVC elbow 75mm (Bhutan made) per pc.188 PVC elbow 110mm (Bhutan made) per pc.189 PVC elbow 160mm (Bhutan made) per pc.190 PVC P/tee 75mm per pc.191 PVC D/tee 75mm per pc.192 PVC D/elbow 75mm per pc193 PVC P/tee 110mm per pc.194 PVC D/tee 110mm per pc.195 PVC D/elbow 110mm per pc196 Pvc half band 3'' per pc.197 Pvc half band 4'' per pc.198 PVC cistern (sunshine) per pc.199 PVC cistern (hinware) per pc.200 PVC connection pipe (first line) 18'' per pc.201 PVC connection pipe (first line) 24'' per pc.202 PVC waste pipe 32mm per pc.203 PVC jali 110mm per pc.204 Ratchet pipe threader 2'' (Ludhra) per pc.205 Ratchet pipe threader 1 1/2 '' (Ludhra) per pc.206 Ratchet pipe threader 1'' (Ludhra) per pc.20 Ratchet pipe threader 3/4'' (Ludhra) per pc.

26

7208 Ratchet pipe threader 1/2'' (Ludhra) per pc.209 Steel kitchen sink short (Royal/ Jal) per pc.210 Steel kitchen sink long (Royal/ Jal) per pc.211 Shower arm 225 cm.(Royal/Hinware) per pc.212 Shower head 225 cm.(Royal/Hinware) per pc.213 Sink mixer(Royal/Jal) per pc.214 Single lever basin mixer (Royal/Jal) per pc.215 Thread seal tape per roll216 Tiles cutter machine ( Bosh) per pc.217 Tiles cutter blade per pc.218 Toilet seat cover for European pan per pc.219 Waste coupling (for washing basin) per pc.220 White cement per kg.221 Waste coupling (for kitchen sink) per pc.

Carpentry items Rate1 Al.coated tower bolt 4'' per pc2 Al.coated tower bolt 6'' per pc.3 Al.sheet 45mm per mtr.4 Al.sheet 50 mm per mtr.5 AL. sheet 63mm per mtr.6 Auto door closer per set.7 Ball pin hammer per pc8 Brass tower bolt 4'' per pc.9 Brass tower bolt 5'' per pc.10 Brass tower bolt 6'' per pc.11 Carrage bolt 50mm x 6mm per pkt.12 Carrage bolt 62mm x 6mm per pkt.13 CGI sheet 45mm (Tata) per bundle14 CGI sheet 50 mm (Tata) per bundle15 CGI sheet 63mm (Tata) per bundle16 CGI sheet 45mm (Jindal) per bundle17 CGI sheet 50 mm (Jindal) per bundle18 CGI sheet 63mm (Jindal) per bundle19 CGI nail with washer per kg.20 Chesel flat per pc.21 Chesel round per pc.

27

22 CP sliding bolt 10'',12'' per set23 Cylindrical lock per pc.24 Circular saw GKS 190 PER PC.25 Drill machine Bosh(heavy duty) per pc.26 Drill Extension per pc.27 Drill Bit concrete per set28 Drill Bit wooden per set29 Drill chuck per pc.30 Door handle 3,4,531 Door latch32 Dressing merror per sq.ft.33 Dressing hammer per pc.lud34 Floor tiles 300mm x 200mm (Salcon) per pc.35 Floor tiles 300mm x 300mm (Opwell) per pc.36 Grinder blade per pc.37 GI Box Screw 35m38 GI Box Screw 15m39 Glass cutter per pc.40 Glass putty per gram41 GI gutter per pc.42 Hammer with wooden handle (Medium)43 Hammer with iron handle (Big)44 Half round file 6'' 100mm (taper) per pc.45 Hacksaw frame per pc.46 Hacksaw blade double (ludhra) per pc.47 Hacksaw blade single (ludhra) per pc.48 Haps and stapler 2" per pc.49 Haps and stapler 3" per pc.50 Haps and stapler 4" per pc.51 Hinges 2" per pc.52 Hinges 3" per pc.53 Hinges 4" per pc.54 Jigsdaw machine (Bosh) per pc.55 Jigsdaw blade (Bosh) per pc.56 Karni big per pc.57 Karni medium per pc.58 Karni small per pc.59 Limpit washer per kg.60 Kit col per kg.61 Magnetic socket per pc.62 Nut and bolt 1/2 per pkt63 Nut and bolt 1 per pkt.64 Nut and bolt 2 per pkt.65 Nut and bolt 3 per pkt.66 Nails per kg67 Plastic glass 4mm per sq ft.68 Plastic glass 6mm per sq.ft.69 Plastic glass 8mm per sq.ft.

28

70 Panel pin per pkt.71 Planner machine (Bosh) per pc.72 Planner machine blade (Bosh) per pc.73 Ply wood 2mm per pc.74 Plywood 4mm per pc.75 Plywood 6 mm per pc.76 Ply wood 8 mm per pc.77 Ply wood 10 mm per pc.78 Ply wood 12 mm per pc.79 Ridging (jindal) per ft.80 Roffing screw per kg.81 Router machine with blade (Bosh) per pc.82 Router bit per pc.83 Router nut per pc.84 Round file12" per pc.85 Screw per pkt.20mm,25mm,30mm,35mm86 Screw bit per no.87 Screw driver set (taparia) per pc.88 Sharpning stone per pc.89 Sand paper Rough per pc.90 Sand Paper Soft per pc.91 Sliding bolt 3" per pc.92 Sliding bolt 4" per pc.93 Sliding bolt 5" per pc.94 Sliding bolth 6" per pc.95 Sledge hammer per pc.96 Saw 16'' per pc.97 Stone hammer 7 kg. per pc.98 Silicon glue per pc.99 Silicon gun per pc.100 Triangle file 5'' per pc.101 Triangle file 6'' perpc.102 Try square 12'' per pc103 Wooden screw 15 mm per pkt.104 Wooden screw 20mm per pkt.105 Wooden screw 25mm per pkt.106 Wooden screw 35mm per pkt.107 Wooden screw 45mm per pkt.108 welded mesh 3' per mtr.109 welded mesh 4' per mtr.

29

110 Wire mesh 3'x10 mm per mtr.111 Wire mesh 4'x10 mm per mtr.112 General Items113 Al. paint (Shalimar) per ltr.114 Al. thimble 16m.sq. per pc.115 Al. bucket thick 10 ltrs. per pc116 Al. bucket thick 15 ltrs. per pc117 Al. pot large size (118 Al. pot medium size119 Al. pot small size120 Animal glue per kg.121 Belgium carpet per sq.ft.122 Bhutanese soil paint per kg.123 Blowerheatre (Bajaj) per pc.124 Black soap per pc.125 Chapara per kg.126 Cotton rope per bundle127 Crow bar (tata) per pc.128 Copper sheet per kg.129 Dendrite per ltr.130 Distemper (Shalimar) per kg.131 D-shakal per pc.132 Foot Mat (welcome) without rubber per sqft.133 Foot Mat (rubber made) per sqft.134 Grass footmate per sq.ft.135 Gi. Wire brush per pc.13 Frosted glass 3mm pre sq.ft.

30

6137 Frosted glass 4mm pre sq.ft.138 Frosted glass 5mm per sq.ft.139 GI Wire 10mm per kg.140 GI binding wire 5 mm per kg.141 GI binding wire 10 mm per kg.142 GI binding wire 15 mm per kg.143 Gas stove per no.144 Gas regulator per pc.145 Gong bell big per pc.146 High preasure gas stove per pc.147 High preasure gas regulator per pc.148 High preasure gas pipe per mt.149 Hand gloves per (rubber made) per pc.150 Hose clamp per pc.151 Jute foot mate per sqft.152 Kitchen knife per pc.153 Knife (big) per pc.154 Level pipe per roll155 Lime (tin) per tin156 Lime (surya) per kg.157 Lime Brush 1" asoka per pc.158 Lime Brush 2" per pc.159 Lime Brush 3" per pc.160 Lime Brush 4" per pc.161 Lighter per pc.162 LCD projector (VDL -CX5-ANS-ALUM 200+LM)

31

163 Magnet socket per pc.164 Measuring tape 50 mtrs. per pc.165 Measuring Tape 100 mtrs.per pc.166 Marking cloth thich quality type per mtr.167 Measuring tape 5 m steel168 Mansion Polish 400 grams169 MS conduit pipe 3/4'' per pc.170 Mirror glass 5mm per sq.ft171 Mirror glass 6mm per sq.ft172 Nylon line (grass cutter machine) per mtr.173 One sided glass 3mm per sq.ft.174 One sided glass 4mm per sq.ft.175 One sided glass 5mm per sq.ft.176 One sided glass 6mm per sq.ft177 Paints of different colours (Shalimar) per ltr.178 Penal pin179 Peak axe (tata)180 Plastic dustbin 150 ltrs.(big) per pc.181 Plastic dustbin 250 ltrs.(big) per pc.182 Plastic dustbin 350 ltrs.(big) per pc.183 Plastic tirpal 12'x15' per pc184 plastic paint per ltr.185 Polyproplyen (Box 10/16") different colors186 Plum bob per pc.187 Potato piller per pc.188 PP. rope( for National flag) per kg.18 Red oxide ( Metal primer) per ltr.

32

9190 Robin blue per pkt.191 Ridging per pc.192 Rotech per ltr.193 Steel jute per pc.194 Stand fan (Orient) per pc.195 Sentex per ltr.196 Single lever basin mixer per pc.197 Synthetic carpet per sq.ft.198 Soap (lux) per pc.199 Surf (Henko) per kg.200 Spade (big) tata201 Shoval big(tata)202 Soil paint red per kg.203 Soil paint black per kg.204 SE paint per ltr.205 ST paint per pkt.206 Spirit per ltr.207 Spirit level 12'' per pc.208 Steel wool per pc.209 Steel bucket 10 ltrs. Per pc.210 Steel bucket 15 ltre. Per pc.211 Sickle per pc.212 Tarpolin 18x15ft. Per pc.213 Torjen rope per kg.214 Touch wood (Nerolac) per ltr.215 Torch Battery Big (everyday)

33

216 Thumb paint per pkt.217 Tarpin oil per ltr.218 Torch with 4 cells big per pc.219 Table glass 6 mm per sqf.220 Table glass 8 mm per sqf.221 Table cloth per pc.222 Thumb pin big per pkt.223 Toilet paper 2 ply per roll224 Toilet Brush per pc.225 Twin thread per ball226 Vaccum cleaner machine per pc.227 Vim Powder per gram228 Vernish (Nerolac) per ltr.229 Venigar per ltr.230 Window glass 3 mm sq.ft.231 Window glass 4 mm ''232 Window glass 5 mm ''233 Window glass 6 mm ''234 Window glass 8 mm ''235 Wall clock(Ajanta) per pc.236 Woolen carpet per sq.ft.

Note: Each item shall be evaluated and awarded separately to the supplier offering the lowest evaluated bid price for each items.

34

Delivery period Within 15 days of Issuance of Supply Order

Warranty Provided One year

Signature of Supplier

Supplier’s Official Stamp

35

Name of Supplier

Date

[The Supplier may attach copies of relevant brochures/catalogue for the goods to be supplied, which will give sufficient information to carry out effective evaluation]

36

Technical Specification of the Goods RequiredSl Item Specification

1

2

3

4

5

6

7

8

9

10

11

The Supplier is required to mention make / model (as applicable) of the goods to be supplied and must attach the appropriate original printed literature / brochures for the various items listed.

Signature of Supplier

Supplier’s Stamp

Name of Supplier

Date

37

Documents required to be submitted as part of the Quotation

The original and copy (ies) of quotation submitted by the supplier shall comprise the following:

(a) A duly completed and signed priced quotation as per the Schedule of Items and the Priced Quotation.

(b) A valid Trade License3;

(c) A valid Tax Clearance Certificate;

(d) Bid- securing declaration

(e) Technical Specification of the Goods to be supplied; and

(f) Any other requirements specified in this document

Terms and Conditions for the Supply of Goods and Payment.

The Terms and Conditions hereinafter may only be varied with the written agreement of the Purchaser and no terms and conditions put forward at any time by the Supplier shall form any part of the Contract.

1. The Supplier shall be required to submit a performance security of Performance Security of Nu.50000/-(Fifty Thousand) of the quoted price in the form of cash warrant, demand draft or unconditional Bank Guarantee issued by a financial institution located in Bhutan, which shall be furnished upon signing the contract. Performance security shall be valid till the end of warranty period and will be returned after the end of warranty period.

2. The supply of the goods shall be completed within [15] days from the date of issue of the Purchase Order.

3. Payment of the Invoice shall be arranged by the Purchaser, within thirty (30) days upon submission of original Invoice and TPN number, against the actual supplied quantities of goods as listed in the Purchase Order.

4. The quoted price shall include all taxes, duties, insurance and any other costs involved and nothing extra shall be paid.

5. Any goods found defective during the warranty period shall be replaced/ repaired by the supplier at his cost. If the supplier fails to rectify and or replace the defective goods, the purchaser shall do it at the cost of the supplier.

6. The supplier shall pay liquidated damages at the rate of 0.1% per day for each day of delay to a maximum of 10% of the quoted price.

7. The Purchaser may, by written notice, terminate the Purchase Order (or Contract if applicable) in whole or in part at any time for its convenience:

a. if the Supplier fails to perform any other Terms and conditions specified with the Purchase Order, or exceeds the maximum amount of liquidated damages.

3 The non submission of historical (b & c) documents should not become rejection criteria and bidder should be allowed to submit again.

38

b. if the Supplier fails to perform any other obligation(s) under the Purchase Order, or

c. if the Supplier does not take any remedial action within a period of (7) seven calendar days after receipt of a notice of default from the Purchaser specifying the nature of the default(s), or

d. if the Supplier, in the judgment of the Purchaser, has engaged in any corrupt or fraudulent practices in competing for or in executing the tasks under this Purchase Order; and

8. The Supplier shall provide the warranty, as stipulated in the Quotation document, for the goods to be supplied and confirm that if any faults are detected within the warranty period in the supplied/installed goods, the Supplier shall be bound to rectify the fault or replace the goods as the case may be. The security deposit shall be used to cover the cost of supplies not delivered or defective items not replaced or rectified.

9. The purchaser may procure any of the items from the open market in case the supplier fails to supply the goods within the stipulated time and realize the difference amount between the quoted price & market price from the security deposit.

Form- 1

39

Bid-Securing Declaration

Date:

IFB No.:

To:

We, the undersigned, declare that:

We understand that, according to your conditions, Bids must be supported by a Bid-Securing Declaration.

We accept that we are required to pay the bid security amount specified in the Bidding Data Sheet within 14 days of your instruction and failure to do so will automatically exclude us from being eligible for Bidding or submitting Bid in any contract with the Employer for the period of two years if we are in breach of our obligation(s) under the Bid conditions, because we:

(a) have withdrawn our Bid during the period of Bid validity specified by the Bidder in theForm of Bid; or

(b) having not accepted the correction of errors in accordance with the Instructions to Bidders; or

(c) Having been notified of the acceptance of our Bid by the Employer during the period of Bid validity, (i) fail or refuse to furnish the performance security or (ii) fail or refuse to execute the Contract.

We understand this Bid-Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) thirty(30) days after the expiration of our Bid.

Signed:

In the capacity of

Name:

Duly authorized to sign the Bid for and on behalf of:

Dated on day of Corporate Seal (where appropriate)

Affix Legal Stamp

Form- 2

40

Performance Security

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated]

Date: [insert date (as day, month, and year) of Bid submission]IFB No. and title: [insert no. and title of bidding process]

Bank’s Branch or Office: [insert complete name of Guarantor]Beneficiary: [insert complete name of Purchaser]PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]We have been informed that [insert complete name of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number] dated [insert day and month], [insert year] with you, for the supply of [description of Goods and related Services] (hereinafter called "the Contract").Furthermore, we understand that, according to the conditions of the Contract, a Performance Guarantee is required.At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not exceeding [insert amount(s) in figures and words] upon receipt by us of your first demand in writing declaring the Supplier to be in default under the Contract, without cavil or argument, or you needing to prove or to show grounds or reasons for your demand or the sum specified therein.This Guarantee shall expire no later than the [insert number] day of [insert month] [insert year], and any demand for payment under it must be received by us at this office on or before that date. We agree to a one-time extension of this Guarantee for a period not to exceed [six months] [one year], in response to the Purchaser’s written request for such extension, such request to be presented to us before the expiry of the Guarantee.

[signatures of authorized representatives of the bank and the Supplier]

Form- 3

41

Contract Agreement

[The successful Bidder shall fill in this form in accordance with the instructions indicated]

THIS CONTRACT AGREEMENT made the [insert number] day of [insert month], [insert year],

BETWEEN

(1) [insert complete name of Purchaser], a [insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of Bhutan, or corporation incorporated under the laws of Bhutan] and having its principal place of business at [insert address of Purchaser] (hereinafter called “the Purchaser”), and

(2) [insert name of Supplier], a corporation incorporated under the laws of [insert: country of Supplier] and having its principal place of business at [insert: address of Supplier] (hereinafter called “the Supplier”).

WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract currency/ies] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and the Supplier, and each shall be read and construed as an integral part of the Contract, viz.:

(a) This Contract Agreement;(b) Terms and Conditions;(c) Technical Requirements (including Schedule of Supply and Technical

Specifications);(e) The Supplier’s Bid and original Price Schedules;(f) The Purchaser’s Notification of Award of Contract;(g) The form of Performance Security;(h) The form of Bank Guarantee for Advance Payment;(i) [insert here any other document(s) forming part of the Contract]

3. This Contract shall prevail over all other Contract documents. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above.

4. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

42

5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Bhutan on the day, month and year indicated above.

For and on behalf of the Purchaser

Signed: [insert signature]in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature] [insert identification of official witness]

For and on behalf of the Supplier

Signed: [insert signature of authorized representative(s) of the Supplier]in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature] [insert identification of official witness]

For the Supplier:

Form- 5

[Contact person, Telephone Number Fax Numbere-mail address]

From:[name and address of Purchaser]

Purchase Order Date:Purchase Order No:

Delivery terms:

Order Value (Nu.):Delivery date:

[Contact person, Telephone Number Fax Numbere-mail address supplier reference]

To:[name and address of the Supplier]

43

[Purchaser to use normal Letter Head format]

PURCHASE ORDER FOR THE SUPPLY OF GOODS

The [insert name of procuring agency] has accepted your Quotation dated [insert date] for the supply of Goods as listed below and request you to supply the goods within the delivery date stated above, in the quantities and units and on these Terms and Conditions. For convenience a copy of your signed quotation is attached.

ORDER ITEMSItem No

Description Supplier Ref

Unit Price

Qty Total Price

In acceptance of this Purchase Order you are requested to sign below, at which time the Contract shall become legally binding upon both parties. You are also requested to confirm that you will be supplying the goods within the Delivery date mentioned above.

For the Purchaser:

44

Signature Signature

Print Name Print name

Designation Designation

Date Date