university vehicle safe operator program ......van operator safety training guide 14 vehicle service...

UNIVERSITY VEHICLE SAFE OPERATOR PROGRAM TRAINING GUIDESUPERVISORS EDITION

D E PA R T M E N T O F S A F E T Y & R I S K M A N A G E M E N TJ A N UA R Y - 2 0 1 7

Department of Safety & Risk Management CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY 2

University Vehicle Safe Operator Program Training GuideProcess Management: Purpose & Scope

The intent of this safety training guide is to provide an overview of the Vehicle Operator Safety Program operating practices.

It is the policy of California State University Maritime Academyto plan and maintain, insofar as it is reasonably within itscontrol to do so, a campus environment for faculty, staff,students, and the public that will not adversely affect theirhealth and safety nor subject them to avoidable risks ofaccidental injury or illness.University operations shall be conducted in a manner to avoidinjuries or illnesses and to comply with all applicableregulations and, when appropriate, with accepted health andsafety standards.No student or employee will be required to perform any taskwhich is determined to be unsafe or unreasonably hazardous.

Refer to full University Safe Vehicle Operator Program for the complete details located on the Department of Safety & Risk Management webpage.


University Vehicle Safe Operator Program Training GuideProcess Management: Purpose & ScopeCSU policy requires that all employees who drive State,or privately owned vehicles, (including rental vehicles,power carts, tractors, forklifts, 10+ passenger vans andany other powered vehicles), on University (State)business be identified and authorized by the campusDepartment of Safety and Risk Management (SRM)office.

It is CSU policy that only University employees maydrive University vehicles. Employees of non-stateentities, or students driving on University business,must be an identified State Volunteer in order to driveon University business. University business is defined as“only when driven in the performance of, or necessaryto, or in the course of, the duties of Universityemployment.

• California State University (CSU) Policy Guidelines, Executive Orders 1039

• Cal Maritime Policy AF 09-004• Cal Maritime Programs: Injury Illness Prevention

Program, Powered Industrial Truck (Forklift) Plan, Aerial Lift Plan.

• California Labor Code Section 6401.7 (Chapter 1369, Statutes 1989); California Code of Regulations, Title 8, Sections 1509 and 3203;

CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY 4

University Vehicle Safe Operator Program Training GuideUniversity Vehicle Management Binder:

Department of Safety & Risk Management

University Vehicle Safe Operator Program Library is available on the Department of Safety & Risk Management webpage.

Policy1Program2Training Guides3Pre Check Forms4Drivers Log5Service Log6CSU Guidelines7Incidents Forms8


University Vehicle Safe Operator Program Training GuideProgram Library:


Document # Document Name Document # Document Name1 AF Policy

09-001 University Vehicle Use & Authorized Driver Policy 11 SRM Program

09-040026 How to Become an Authorized Driver

2 SRM Program 09-040026

University Vehicle Safe Operator Program 12 Authorized Driver Log

3 SRM Program 09-040026-1

University Vehicle Safe Operator Program Training Guide

13 STD 261 Authorized to Use Privately Owned Vehicle For State Business

4 SRM Program 09-040026-2

Van Operator Safety Training Guide 14 Vehicle Service Log-Sample


Safety Topic Guide: Designated Vehicle Operators 15 CSU Guidebook


Safety Topic Guide: Safe Golf Cart Operations 16 Prompt Reporting Incident At A Glance


Safety Topic Guide: Designated Vehicle Operators 17 STD 269 Accident-Incident Report Form- Accident Identification


Safety Topic Guide: Forklift Operations Safe Guidelines 18 STD 270 Accident-Incident Report Form- Vehicle Accident Report


Safety Topic Guide: Vehicle Positioning Guidelines 19 STD 274 Accident-Incident Report Form- State Driver Accident Review

10 Pre Use Safety Checklist- Samples 20

University Vehicle Safe Operator Program Library is available on the Department of Safety & Risk Management webpage.

FACILITIES PROCUREMENTHR SRM DEPT. VEHICLE HOLDER


University Vehicle Safe Operator Program Training GuideProcess Management Flow:

RENTAL VEHICLES

DEPT. VEHICLE HOLDER

StartReceive UVSOP Binder

Ensure Vehicles are Operated/Maintained

in accordance with Program

At time of Hire

Consult with SRM as needed


CompleteSTD 261

Background/ DMV Check

DDT

Enroll University Drivers in DMV Pull Program

Provide Specialty Campus Specific

Training as determined by

Vehicle

MaintainDMV Pull

Consult with Facilities as needed for support

with service/repairs

Provide assistance needed for support


Establish 2-3 Service Center

Options

Provide assistance needed for support


Provide SRM with list of Authorized Drivers

Ensure Vehicles Operators are

Inspecting Vehicles Daily Before Use

Coordinate Directly with Rental Agency

IF 3rd Party Vender

Coordinate /Consult with Procurement

IFEnterprise

Utilize online reservation system

Coordinate drop-off/pick up time*

*Rental Vehicles cannot be left on Campus for more than 24-hours when

not until active rental

*Keys can be dropped off at CMPD

Notify SRM of New University

Driver if applicable

Audit UVSOP Binders

Ensure Drivers are “Authorized”- Refer to

UVSOP BinderEnsure Vehicles Operators are

Inspecting Vehicles Daily Before Use


University Vehicle Safe Operator Program Training GuideProcess Management: Administrative Duties & Requirements

SAFETY & RISK MANAGEMENT

•SRM ensures the validity and status of individual driver’s licenses through the use of the California Department of Vehicles (DMV) Pull Program.

•Coordinates and tracks Defensive Driver Training and issues Defensive Driving waivers when applicable.

•Coordinates vehicle guidelines, policy, and insurance as well as accident issues.

•Provides Forklift and Aerial lift equipment training. See Forklift or Aerial Plans for more details.

•Provides small vehicle/utility cart training.

DEPT. MANAGEMENT

•Coordinate with Procurement to acquire, maintain and repair the necessary vehicle(s) to support departmental operations.

•Shall ensure the vehicle is maintained, repair and replaced in accordance with manufacturer’s recommendations as well as departmental, University or CSU-System wide requirements.

•As a means of preventative maintenance, all vehicles will have daily pre-use checks.

•The department manager or designate shall keep current with and derive full benefit from engineering advances, warranty policies, modifications and dealer services.

•Ensures travel requests are properly completed prior to any travel by a University employee or student.

•Verifies that the traveler is a “University Employee” as described above.

•Authorizes travel and determines the Form 261 is current and on file.

•Will coordinate the acquisition of rental vehicles and issuance/retrieval of vehicle keys and roadside emergency kits. No rental cars may be stored on campus when not actively under a rental agreement.

•Provide a list of current “Authorized Drivers” to the Department of Safety and Risk Management.

•Ensure that department assigned vehicles are kept clean and properly functioning, including adhering to maintenance schedule per the manufacturers requirements and recommendation

FACILITIES

•May assist in coordination of service and routine maintenance of the individual department issued vehicles.

CAMPUS POLICE DEPARTMENT

•The Campus Police Department will maintain their vehicles per Patrol Policy and applicable law enforcement requirements.

AUTHORIZED DRIVER

•The safe operation of the vehicle and the safety of the passengers.

•The Driver shall ensure all motor vehicle safe operation laws are followed.

•The Driver will perform a pre-trip inspection of the vehicle including but not limited to; check tires, oil, and fluids on their assigned vehicles and inform the motor pool if problems are noted.

•Operating the equipment in accordance to design and function.


University Vehicle Safe Operator Program Training GuideProcess Management: Hazard AssessmentTask Hazard ControlVehicle Operation

Vehicle Accidents

• Practice safe driving techniques• DO NOT follow too closely• Engine power is managed to ensure efficiency of truck movements and to minimize damage to the engine and

gears• Engine power is coordinated with gear selection ensuring smooth transition and operation within torque range• Tip truck is operated to work instructions in accordance with company operating procedures• Road/traffic conditions are constantly monitored taking into account of road standards, traffic flow, distance and

load, ensuring no injury to people or damage to property, equipment, loads and facilities• Vehicle is brought to a halt smoothly, minimizing the wear and tear on vehicle using the engine retarder, gears

and brakesLoad, transport and tip materials

• Vehicle is positioned at load and discharge points with a minimum of maneuver• Tip truck movements including the raising and lowering of the tray are smooth and controlled• Weight and distribution of load is assessed for type of material and size of vehicle to ensure it is within vehicle

capacity• Safety and security of load, including load cover requirements, are maintained from loading site to discharge site• Load is discharged on slope and/or over face at fill site in accordance with safe operating techniques and

company operating procedures• Tray is cleared, lowered and secured before resuming travel in accordance with manufacturers' instructions


University Vehicle Safe Operator Program Training GuideProcess Management: Hazard AssessmentTask Hazard ControlLoad, transport and tip materials

FatigueParticulates (dust)WeatherInsects and animalsWalking surfacesFog or other low visibility conditions

• Employees shall not operate a motor vehicle while under the influence of alcohol and drugs nor while sick or suffering from excessive fatigue or emotional stress.

• Drivers/Operators. Drivers/operators have the responsibility to:- Inform their supervisors of any physical, mental, or emotional condition that might impair their ability to

safely drive a motorized vehicle or operate machinery.- Know and observe all State and local traffic regulations.- Check the windshield, wipers, and wiper fluid level.- Adjust mirrors.- Drive safely while operating the vehicle within its mechanical limits.- Always wear your safety belt(s). The vehicle operator shall ensure passengers also wear safety belts.- Monitor vehicle performance when driving.

• Inspect a vehicle after use. Correct or report problems before a vehicle is used again.- DO NOT compromise your safety, the safety of your passengers, or public safety when driving.

• Pull off the road for a break or to change drivers if you experience any of these warning signs:- Vehicle begins to feel too warm.- Drowsiness, especially after meals.- Eyestrain- Inattention, daydreaming.

Work/rest guidelines. Vehicle operators must comply with these work/rest guidelines. Operate a vehicle Only if you have had at least 8 consecutive hours off duty before beginning a shift.


University Vehicle Safe Operator Program Training GuideProcess Management: Hazard AssessmentTask Hazard ControlLoad, transport and tip materials

• No more than 2 hours without a rest stop.• Equipment. Ensure that Government vehicles are equipped with:• Safety belts for all passengers. Refer to 49 CFR 392.9 for exception of bus passengers.• Warning markers or reflectors and flashlight.• First aid kit. The standard first aid kit in all Government vehicles must contain two packets of the standard

protective equipment (rubber gloves, face masks, eye protection, and cardiopulmonary resuscitation (CPR) clear-mouth barrier).

• Fire extinguishers• Defensive driving techniques. Drive slowly and use transmission gearing, engine compression, and gravity

to slow the vehicle as it travels uphill. Conversely, use engine compression and gearing on downhill grades.• DO NOT use cell phones while driving. Have a passenger answer the phone for you or pull off to side of the

road.• Keep right. Drive as far to the right as possible without driving on the shoulder.

Park vehicle Struck by oncoming trafficHit other vehicleVehicle on uneven, soft groundVehicle may roll.

• Drive to area well clear of traffic. • Turn on emergency flashers• Choose a firm, level area• Apply the parking brake; leave transmission in gear (if manual transmission) or in PARK.


University Vehicle Safe Operator Program Training GuideProcess Management: License & Other RequirementsUtility Vehicle Equipment Operator Sedan /SUV 6 8-12 Passenger Van Personal Sedan/SUVUtility Cart, Golf Cart

Lawnmowers, or other riding equipment

Forklift, Aerial Lift, or other heavy equipment

6 Passengers including driver

8-12 passengers including driver

6 passengers including driver

Copy of a valid California driver’s license.




Copy of appropriate valid California driver’s license.*


Specific equipment training certificate

Specific equipment training certificate

Specific equipment training certificate and operator card as applicable

(New employees must also submit a current DMV printout), along with an Employee Pull notice form on file.



Practical Skills assessment

Practical Skills assessment

Practical Skills assessment Defensive Driver Training Defensive Driver Training Defensive Driver Training

Basic First Aid Basic First Aid Authorization to Use Privately Owned Vehicles on District Business form (to be renewed annually).

Large Capacity Van Operator Safety Training


University Vehicle Safe Operator Program Training GuideProcess Management: Who May Operate University Vehicles

Only University Employees age 18 and over(age 21 and over for rental vehicles) with thefollowing criteria:

Valid State Driver’s LicenseClean DMV: California Vehicle Code 12810.5a and 12810.5b address the DMV’s “negligent operator violation points”.Enrollment in the DMV Pull Notice ProgramCompleted Defensive Driver Training Course.Authorized in writing by a Unit orProgram Manager (Dean, Director, etc.)authorized to grant such approval.

University Employees: are those persons who havecompleted all prerequisites to CSU employment.This includes all faculty, staff, student assistants and those onvolunteer status (Job Class Code 0050.) (University employeesare issued pay checks from the State of California.

DMV Pull Notice: The DMV Pull Program that providesnotification of any change in license status or offenses.When an employee has been involved in accidents orreceived traffic citations of such numbers or gravity as to bea matter of concern, permission to drive University vehiclesor drive on University business may be restricted ordeclined.

Defensive Driver Training: Drivers must complete the online CSU approved DGS Training located on Skillport for employees and the DGS webpage for students.


University Vehicle Safe Operator Program Training GuideProcess Management: University VehiclesUniversity Vehicles are vehicles designed for land transportation and are owned, leased or rented by theUniversity. University vehicles include all motorized or self-propelled equipment including lawn mowers,golf carts, etc.

Motorcycles DO NOT qualify for use as University vehicles, except for motorcycles used by Public Safety for lawenforcement purposes and approved by the University President.No smoking is allowed in University vehicles.No animals, except for those designated as service support, are allowed in University vehicles.Vehicles must be kept clean and cargo is to be properly secured, so that there is no interference with the driver or impact to passengers’ safety.Dashboards must be keep clear of all loose debris.

NO vehicle and/or trailer shall be operated at night without properly working headlights and taillights.Small Utility vehicles shall not exceed a speed safe for conditions. Vehicles shall not exceed 10 mph on all inner campus pathways, and shall not exceed 25 mph on campus

perimeter roadway. Vehicles shall operate on hard, paved surfaces unless directly needed to support an event or activity.


University Vehicle Safe Operator Program Training GuideProcess Management: University Vehicles

The use of large capacity 10-12 passenger vans will require additional Van Safety Training facilitated bythe Department of Safety and Risk Management. Passenger vans handle differently than smaller passenger vehicles because they are typically longer, higher,

and wider. They require additional reliance on the side mirrors for changing lanes, more space, additionalbraking distances, and have a higher risk of crashes and rollovers if not properly driven and maintained.

A Class B with passenger endorsement license will be require when used by Auxiliaryoperations that operate as a non profit as defined under a 501.c3.

As a means of ensuring knowledge, skills and abilities associated with the operation of large capacityvehicles, Cal Maritime recommends that users maintained Class B Driver’s license with a passengerendorsement regardless of business classification within the University. .

Employees may keep a motor pool vehicle at their home if they are going to immediately begin their trip thenext day, or, having come back from a trip, will be returning the vehicles the very next workday.Vehicles parked at an employee’s home will be parked off the street if possible or in a safe/secure area on thestreet.

No rental cars may be stored on campus when not actively under a rental agreement.


University Vehicle Safe Operator Program Training GuideProcess Management: Forklift

Stunt driving and horseplay are prohibited.No riders shall be permitted on vehicles unless equipped with manufactures engineered attachmentdesign for personnel lifting. .Employees shall not ride on the forks of lift trucks.Employees shall not place any part of their bodies outside the running lines of an industrial truck orbetween mast uprights or other parts of the truck where shear or crushing hazards exist.Employees shall not be allowed to stand, pass, or work under the elevated portion of any industrialtruck, loaded or empty, unless it is effectively blocked to prevent it from falling.Drivers shall check the vehicle at least once per shift, and if it is found to be unsafe, the matter shall bereported immediately to a supervisor or Transportation Services, and the vehicle shall not be put inservice again until it has been made safe.Attention shall be given to the proper functioning of tires, horn, lights, battery, controller, brakes,steering mechanism, cooling system, and the lift system for fork lifts (forks, chains, cable, and limitswitches).

Only drivers authorized by the University and trained in the safe operations of industrial trucks or industrial tow tractors shall be permitted to operate such vehicles



No truck shall be operated with a leak in thefuel system.Vehicles shall not exceed the authorized orsafe speed, always maintaining a safe distancefrom other vehicles, keeping the truck underpositive control at all times and all establishedtraffic regulations shall be observed.For trucks traveling in the same direction: A safe distance shall be considered to be

approximately 3 truck lengths orpreferably a time lapse of 3 secondspassing the same point.

Only drivers authorized by the University and trained in the safe operations of industrial trucks or industrial tow tractors shall be permitted to operate such vehicles.



Trucks traveling in the same direction shall notbe passed at intersections, blind spots, ordangerous locations.The driver shall slow down and sound the hornat cross aisles and other locations where visionis obstructed. If the load being carried obstructsforward view, the driver shall be required totravel with the load trailing.Operators shall look in the direction of traveland shall not move a vehicle until certain thatall persons are in the clear.

Only drivers authorized by the University and trained in the safe operations of industrial trucks or industrial tow tractors shall be permitted to operate such vehicles.



Trucks shall not be driven up to anyone standingin front of a bench or other fixed object of suchsize that the person could be caught betweenthe truck and object.Grades shall be ascended or descended slowly. When ascending or descending grades in

excess of 10 percent, loaded trucks shall bedriven with the load upgrade.

On all grades the load and load engagingmeans shall be tilted back if applicable, andraised only as far as necessary to clear theroad surface.

Motorized hand and hand/rider trucks shall beoperated on all grades with the load engagingmeans downgrade.



The forks shall always be carried as low as possible, consistent with safe operations. When leaving a vehicleunattended, either: The power shall be shut off, brakes set, the mast brought to the vertical position, and forks left in the down

position. When left on an incline, the wheels shall be blocked; or The power may remain on provided the brakes are set, the mast is brought to the vertical position, forks are

left in the down position, and the wheels shall be blocked, front and rear.



Note: When the operator is over 25 feet (7.6 meters) from or out ofsight of the industrial truck, the vehicle is considered unattended.

When the operator of an industrial truck is dismounted and within25 feet (7.6meters) of the truck, which remains in the operator’sview, the load engaging means shall be fully lowered, controlsplaced in neutral, and the brakes set to prevent movement.

Exception: Forks on fork equipped industrial trucks may be in the raisedposition for loading and unloading if the forks are raised no more than42 inches above the level where the operator/loaders are standing andthe power is shut off, controls placed in neutral and the brakes set. If onan incline, the wheels shall be blocked.


University Vehicle Safe Operator Program Training GuideProcess Management: Aerial Lifts

Articulating Boom Lift:An aerial device with two or more hinged boom sections Fall Protection is required when operating this equipment

Elevating Work Platform:A device designed to elevate a platform in a substantially vertical axis. This device is stationary once setup and cannot be moved.Fall Protection is not required when operating this Lift, but is highly recommended.

Extensible Boom Platform:An aerial device (except ladders) with an extensible boom. Telescopic booms with personnel platform attachments are considered to be extensible boom platforms.Fall Protection is required when operating this equipment

Operator Training / Licensing ProceduresEach Operator must successfully complete Operator Safety Training prior to operating AL/EWP equipment on Cal Maritime property.Operators may only use the AL/EWP equipment type they have been trained and licensed to operate, or when under the directsupervision of persons who have the knowledge, training and experience to train operators and evaluate their competence “in the field.”


University Vehicle Safe Operator Program Training GuideProcess Management: Aerial Lifts

Scissor Lift:A device designed to elevate a platform in a substantially vertical axis. This device can also be driven by an operator inside the work platform and is generally designed to carry more than one person.Fall Protection is not required when operating this Lift, as long as operatorremains with feet on platform and the manufactures guardrail system has not been compromised, but is highly recommended. Trailer Mounted Lift:A device that can be towed by a vehicle to a work site, then un-hitched. These units have extendable or folding outriggers to give stability while being operatedFall Protection is required when operating this equipment

Vehicle Mounted Lift:These devices typically have a Bucket in place of a basket, which is designed for one person. Vehicle must have the brakes set, wheels chocked, and outriggers in place while operating this device.Fall Protection is required when operating this equipment


University Vehicle Safe Operator Program Training GuideProcess Management: Utility & Golf CartsThe operation of small vehicles at Cal Maritime is a privilege. The following operating rules pertain to both electric and gasoline operated small vehicles.

Only drivers authorized by the University and who are trained in the safe operation of small vehicles shall be permitted to operate such vehicles. All new vehicle operators must receive training before they are allowed to operate a small vehicle, with records of training provided to the Department of Safety and Risk Management. Stunt driving and horseplay are prohibited. No passengers will be permitted on vehicles unless provided with adequate seating. No one is permitted to ride on the running boards, fenders or any part of the vehicle other than the seats. It shall be unlawful for any driver of a vehicle to fail to obey any sign or signal erected or maintained by the University to regulate the flow of traffic.



Operators or passengers shall not jump on or off vehicles in motion. Vehicles must slow down for turns. Vehicles should only be driven on University streets and/oron designated routes. Other routes shall only be used withprior approval from University Police. Failure to followdesignated routes is punishable under University Parkingand Traffic Ordinances.Vehicles may not be driven outside the campus boundaries.Vehicles may not exceed a speed safe for conditions.In the event a sidewalk must be used, speed should be nofaster than the average pedestrian.Otherwise, vehicles shall not exceed 10 mph on all innercampus pathways, and shall not exceed 25 mph on campusperimeter roadway.


University Safe Vehicle Operator Program Training GuideProcess Management: Utility & Golf CartsThe operation of small vehicles at Cal Maritime is a privilege. The following operating rules pertain to both electric and gasoline operated small vehicles.

Operators shall be familiar with and observe all establishedtraffic laws. Citations will be issued for violation of trafficand speed laws.Materials and equipment shall be loaded so they will notcause a hazard by shifting or falling off.Top heavy equipment is especially dangerous and should besecured near the center of the vehicle to avoid tipping. Beextremely careful during turning maneuvers. Vehicles areparticularly subject to tipping on uneven athletic fields andcurbing.No vehicle and/or trailer shall be operated at night withoutproperly working headlights and taillights.Safety belts must be used when equipped by manufacturer.



Vehicles can only be driven on the campus main quad(painted compass rose) area when: Access to a particular facility is required by a disabled

person or safety escort, Delivery or pickup of setup materials for a special event

(i.e. displays, vendors, etc.), OR As necessary for maintenance vehicles.

Drivers and riders of all-terrain vehicles on public propertymust comply with Vehicle Code Section 38505 and wear asafety helmet meeting requirements pursuant to section27802 for motorcycle and motorize bicycles.

All vehicles must be driven in compliance with California Vehicle Code, all University rules and regulations and all other applicable codes


University Vehicle Safe Operator Program Training GuideProcess Management: Ride on, Sit Down Lawn Mowers

These regulations apply to power lawn mowers and cover walk-behind reel androtary power lawn mowers, riding reel and rotary power lawn mowers, lawnriding tractors with mower attachments, and lawn and garden riding tractorswith mower attachments.

They are intended to provide safety requirements and to help ensure uniformoperator environments.

These regulations do not apply to sulky-type units, flail mowers, sickle barmowers, or tractors as defined in Article 25 of these Orders unless the tractor isdesigned primarily for mowing lawns and manufactured in conformance with theANSI B71.1 or B71.4 national consensus standards for power lawn mowers.

AS GOVERNED BY CAL-OSHA ARTICLE 20 OF THE GENERAL INDUSTRY SAFETY ORDERS §3563. POWER LAWN MOWERS:


University Vehicle Safe Operator Program Training GuideProcess Management: Ride on, Sit Down Lawn MowersProhibited Use of Ride-on, Sit-down Lawn Mowers.

Ride-on, sit-down lawn mowers shall not be used on slopes that exceed the angle limitation when specified by themanufacturer.When the manufacturer's instructions are not obtainable or do not specify the angle limits for operating ride-on, sit-down lawn mowers on sloped surfaces, a qualified person shall evaluate the terrain and slope conditions to ensurethe mower is operated in a safe manner.Ride-on, sit-down lawn mowers shall not be operated in areas where the traction drive wheels, as measured fromthe outside wheel edge, are within 5 feet of the unprotected edges of retaining walls, embankments, levees,ditches, culverts, excavations or similar locations that present an overturn hazard.When it is necessary to operate a ride-on, sit-down mower near ponds, creeks, reservoirs, canals, sloughs, lakes, golfcourse water hazards and similar bodies of water, a qualified person shall evaluate the terrain and any slopeconditions to ensure the mower is operated at safe speeds and at safe distances from such hazards.


University Vehicle Safe Operator Program Training GuideProcess Management: All Vehicles Pre Use Safety Checklist

In order to ensure the safe operation of all vehicles and equipment as well as ensure they are maintained at the highest level a pre-use safety checklist of every vehicle is required for before placing the vehicle in operation for the day. Vehicles that are utilized by multiple drivers throughout the day or trip are responsible for confirming a vehicle inspection has been performed prior to operate it. Deficiencies are to be noted on the form and immediately communicated to department management upon discovery. Any safety critical systems that are found deficient will deem the unsafe, and thus be placed out of service until repair


University Vehicle Safe Operator Program Training GuideProcess Management: Use of Rental Vehicles

Each Department is responsible for the facilitation and coordination of rental vehicles to support their own departmental operation.

Department management will work directly with rental agency and Cal Maritime Procurement.

University employees (age 21 and over) may rent a vehicle under the State’s care rental agreement negotiated by the State.

Rentals must be covered by the insurance policy provided by the car rental agency as a provision of the State contract.

Employees who are in an accident while driving a state contract rental car must complete the Standard forms 270 and 274 and submit to the Department of Safety & Risk Management within 24-hours of the accident, so that SRM can review and forward to the State Office of Risk Management within 48-hours of the accident.

15-passenger van prohibition: Vans that carry 15 passengers may not be used, rented, purchased, or leased by the University.


University Vehicle Safe Operator Program Training GuideProcess Management: Privately Owned Vehicles (POV)Departmental and Divisional Management have the responsibility for authorizing persons to drive privately ownedvehicles to conduct official University or State business. This responsibility may be delegated to the lowest practicalsupervisory level who can exercise proper control. Before a person may be authorized to use a privately ownedvehicle to conduct University or State business, the person must certify in writing that the vehicle used will alwaysbe:• Covered by liability insurance in at least the following amounts:

o $15,000 for personal injury to, or death of, one person,o $30,000 for personal injury to two or more persons in one accident, ando $5,000 for property damage;

• Adequate for the work to be performed;• Equipped with safety belts in operating condition; and• In safe mechanical condition as required by law.

This certification will be recorded on Std. Form 261, Authorization to Use Privately Owned Vehicles on University or State business.

POV’s may not be used to transport more than 6-passengers


University Vehicle Safe Operator Program Training GuideProcess Management: Group Travel Vehicle PacketEach vehicle is to be equipment withemergency response information. Dependingon the type and use of vehicle additionalemergency support supplies may be required.

Vehicles traveling off campus will berequired to have individual packets thatinclude a map with the route clearlymarked to the destination.Multiple vehicles traveling to the samelocation must have their own VehiclePacket so that they are no relying on thefirst vehicle to directions.


University Vehicle Safe Operator Program Training GuideProcess Management: Misuse of VehiclesThe following conditions are considered to be a misuse of University vehicles:

Driving a University vehicle without authorization by proper University officials.Driving without a valid California or other State operator’s license of the appropriate class for the type of vehiclebeing driven.Permitting a person who is not a University employee to drive a University vehicle.Engaging in unsafe practices, including failure to use and to ensure that all passengers use all available safetyequipment in the vehicle being operated. Safety equipment includes seat belts and/or shoulder harnesses.Falsification of travel logs, travel authorizations, defensive driver training program certificates, accident reports, orother forms relative to the use of the vehicle.Improper storage or parking of University vehicle.Personal use or conveying passengers other than persons directly involved with University or State business,except with the approval of employee’s immediate supervisor.Failure to comply with any law, regulation, or policy regarding the use of University vehicles, including therequirement to have satisfactorily completed a CSU approved defensive driver training course. Employees misusing University vehicles may be personally liable for damages to persons or property caused

to third parties and the legal expenses of defense. Employees who misuse University vehicles may also be subject to disciplinary action by the University.


University Vehicle Safe Operator Program Training GuideProcess Management: Accidents All incidents regardless of severity, are to be immediately

reported to department management and the Department of Safety and Risk Management.

Incident Is defined as any unsafe behavior or condition, any property damage, any spill to the environment, a self-treated first

aid, a self-transported medical treatment or serious event requiring emergency services.Near MissIs defined as an unplanned event that did not result in injury, illness, or damage – but had the potential to do so. Only

a fortunate break in the chain of events prevented an injury, fatality or damage; in other words, a miss that wasnonetheless very near.

First AidAs defined by Cal/OSHA is any one-time treatment, and any follow-up visit for the purpose of observation of minor

scratches, cuts, burns, splinters or other minor industrial injury which do not ordinarily require medical care.Serious InjuryA “Serious” injury is defined as hospitalization for more than 24 hours for other than observation, or the loss of a

body part or permanent disfigurement.


University Vehicle Safe Operator Program Training GuideProcess Management: Summary


Safety Culture ExcellenceUnconditional Dedication to Safety

TogetherEveryone

AchievesMore

THANK YOU!

university vehicle safe operator program ......van operator safety training guide 14 vehicle service...

Documents