university of wisconsin – madison title and total ... · -conduct mock interviews with students....
TRANSCRIPT
TITLE AND TOTAL COMPENSATION STUDY
HR Design was our effort to create our own
personnel system.
One key element was the Title and Total
Compensation Study
Today’s session will update you on the Study
progress and prepare you for the next steps:
JOB DESCRIPTION PROCESS
REMEMBER HR DESIGN?
TITLE AND TOTAL COMPENSATION STUDY
01 | WELCOME
02 | UW STRATEGIC FRAMEWORK
03 | TTC JOB FRAMEWORK
04 | JOB FRAMEWORK LINK TO PAY
05 | YOUR INPUT ON JOB FAMILIES
06 | UPCOMING IN PHASE 3 & 4
Youwill…• LearnabouttheStudy• ReviewourJob
Framework• Learnhowyouwill
workwithyourmanageronupdatingyourjobdescription(estimatedMay-July)
TITLE AND TOTAL COMPENSATION STUDY
Strategic Framework:
Ensure our ability to attract and retain talent
by making progress toward competitive
compensation relative to
our peers and market medians
TITLE AND TOTAL COMPENSATION STUDY
• You will see how your job and title compares
to positions across campus and at other
organizations
• You will have clear guidelines to make
informed choices about advancing in your
career at UW-Madison
• Managers will have tools to make informed
decisions about pay and promotional
opportunities for their employees
THE END GAME
TITLE AND TOTAL COMPENSATION STUDY
I. DesignandStudyStrategy II. AssessPositionsandDevelopNewJobTitleStructure
III. CreateCompensationStructure
V. ImplementNewStructures
IV. ReviewBenefits/Work-lifeandLeaveStructures
Feb2017 Jul2017 Feb2018 Mar2019Aug2018
MILESTONES TO GET THERE
TITLE AND TOTAL COMPENSATION STUDY
CurrentStatevsFutureStateCurrentState FutureState
JobTitlesIncludePositionsPerformingVeryDifferentWork
JobTitlesInclude PositionsPerformingSimilarResponsibilities
Positions PerformingSimilarResponsibilitiesFoundInMultipleJobTitles
PositionsPerformingSimilarResponsibilitiesGroupedTogether InJobTitles
PayGradesNot LinkedtoMarketData PayGradesLinkedtoMarketDataPathsforCareerAdvancementareUnclear
Career PathsareClearandProvideMultipleOpportunitiesforAdvancement
CareerAdvancementLimited byChangestoEmploymentCategory
EmploymentCategoryandassociatedBenefitsdonothinder CareerAdvancement
TITLE AND TOTAL COMPENSATION STUDY
CAREER PATHS: LEVELS AND LEVEL DESCRIPTIONS• Twocareerpaths
• OrganizationalContributor• Managerial
• LevelCriteria:• OrganizationalImpact• ComplexityofWork• IndependenceandSupervisionReceived• LeadershipandTalentManagement• KnowledgeandExperience
• Eightavailablelevelsforeachcareerpath• Mosttitleserieswillnotutilizealllevels
TITLE AND TOTAL COMPENSATION STUDY
Job Family
Academic Services and Student Experience
Career Track
Job Sub-Family
Career Services and Student
Professional Development
Organizational Contributor
4
Title
Career Counselor
Organizational Contributor
Career Level
EmployeesnavigatecareerchoicesJobdescriptionsmoreconsistent
Marketinformedpayranges
Progressionsnothinderedbybenefitandleave
programs
TITLE AND TOTAL COMPENSATION STUDY
STUDENT SERVICES COORDINATOR –Working Titles associated with this title
ACADEMICADVISOR EEMBATECHINCAL&OPSMGRACADEMICSTAFF EMERGENCYMEDEDUCATIONCOORDADMISSIONSCOUNSELOR ENROLLMENTCOACHADVISOR ENVCONSERPROGCOORAMERICANINDIANCURRICULUMSER EOIPROGRAMCOORDINATORASSISTANTDIRECTORIIP EXPERIMENTIALEDUCATIONCOORDASSISTANTDIRECTOROFMSC FELLOW&FUNDCOORDASSISTANTDIRECTORURS FELLOWSHIPMANAGERASSISTANTDIRECTOR,ISS FISCASSISTANTDIRECTORASSISTANTEDUCATIONSPECIALIST GI/HEPATOLOGYFELLOWSHIPCOORDASSOCDIRBBACAREERADVISING GISCERT.PROGRAMMANAGERASSOCDIRECTOR,ADM&PCPROGR GRADADMISSIONS&RECTCOORDASSOCSTUSERVCOORD GRADPROGRAMDIRECTORASSOCIATEDIRECTOR HONORARYASSOC/FELLOWASSTDIRFRAT&SORORITYLIFE INTERNATIONALPROGRAMSMANAGERASSTDIRCAREERMGT&CORPPAR INTERNSHIPCOORDINATORASSTDIREMPLOYERREL LAWSCHOOLREGISTRARASSTDIROFACADEMICENGAGEMNT LRMANDOPSMANAGERASSTDIRTRANSFERINITIATIVES MBACAREERDEVELOPMENTCOACHASSTDIRECTORADVISING/TECH NEUROBIOLOGYMAJORCOORDINATORASSTDIRECTOROFLGBTCC OPERATIONSMANAGERASSTDIRECTOROFMBAPROGRAM OSFAFRONTDESKSUPERVISORASSTDIRECTOROFORIENTATION PHARMTOXPROGRAMCOORDINATORASSTDIRECTORSOCIALJUSTICE PRE-HEALTHADVISORASST.DIRECTOROFADMISSIONS PROFMASTER'SPROG&CAPCOOR.ATHLETICACADELIGCOORD PROGRAMCOORDINATORFORATODBADGERBEGINNINGSPROGCOORD RESIDENCYPROGRAMMANAGERBADGERVOLUNTEERSCOORDINATOR RLASSTDIR- ACADINITIATIVESBELPROGRAMASSOCIATEDIRECTOR RLASSTDIR- DESKSERVICESCAMPUSRELATIONSMANAGER RLASSTDIR- INCLUSIONCAREER&OUTREACHCOORDINATOR RURALRESIDENCYPRGMMANAGERCOMMUNITYHLTHSPEC STUDENTSERVICECOORDINATORDIROFCAREERADVISING&WELLN STUDENTSERVICESCORDDIRECTORFINANCIALAID STUDENT-ATHLETEDEVCOORDDIRECTOROFADMISSIONS TRANSITIONPROGRAMMGRDIRECTOROFGRADUATEPROGRAM UARESSUPPORTSERVASSTDIRDIRECTOROFPROBONOPROGRAM UNDERGRADUATEADVISORDIRECTOR,ADMISSIONSOPERATION VETERANSSVCSCOORDINATOREDUCATIONPROGRAMMANAGER VISPCOORDINATOREDUCATIONALPROGRAMSCOORD VISPSPONSOREDGROUPSCOORD
TITLE AND TOTAL COMPENSATION STUDY
NEW JOB DESCRIPTION PROCESS
Advantages of the New Process• Greater consistency in job descriptions for similar jobs• Less time spent in creation of job descriptions• Legal compliance with FLSA and ADA• Modernizing our standard job description• Career advancement transparency
StandardJobDescription UniqueJobDescriptions
TITLE AND TOTAL COMPENSATION STUDY
LEVELS AND STANDARD JOB DESCRIPTIONSCareerServicesAdvisor
Level5
JobFamily AcademicServicesandStudentExperience
Sub-Family CareerServices&StudentProfessionalDevelopment
TypicalFunctions
• Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling.(30%)
• Developnew toolsandtechniquestodelivercareercounseling.Trainstaffonnewprocesses.(30%)
• Foster relationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities.(20%)
• Developdepartmentprogramstogrowtheemployerandalumninetwork.(20%)
Qualifications IncumbentsgenerallypossessaBachelor's,Master'smaybepreferredandatleast5yearsofincreasinglymore responsiblerelevantworkexperienceorequivalentofeducationandworkexperience.
CareerServicesAdvisorLevel4
JobFamily AcademicServicesandStudentExperience
Sub-Family CareerServices&StudentProfessionalDevelopment
TypicalFunctions • Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling(30%)
• Foster relationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities(20%)
• Assiststudentsinobtaininginternships,employment,oradvancededucationbyhelpingwithresumepreparation,interviewingskills,andgraduateandprofessionalschoolapplications(20%)
• Inchargeofhonorsstudentgroupactivitiesandsocialnetworking(30%)
Qualifications Typicallyrequiresbroadknowledgeofprinciplesandpracticesinafieldorspecialty.
IncumbentsgenerallypossessaBachelor'sandatleast3yearsofrelevantworkexperienceorequivalentofeducationandworkexperience.
TITLE AND TOTAL COMPENSATION STUDY
USES OF JOB DESCRIPTIONS
• Document theprimaryduties,essentialactivitiesandrequirementstypicallyperformedineachjob– itisnot acomprehensivelistofallactivitiesperformedwithinajob
• Clarify hiringrequirements
• Ensure thatemployeeshaveaclearunderstandingoftheirjobs
• Communicate expectationsbetweenemployerandemployeewhichmayassistemployeesinimprovingperformance
• Provide abasisforjobevaluation,salarysurveying,marketpricing,anddevelopingequitablepayrangesorsalarystructure
• Provide employeeswithinformationaboutjobsthatlieaheadoncareerpaths,tohelpinformthemaboutwhatfuturecareeropportunitiesmayexistintheorganization,andwhattheyneedtodotogetthere
TITLE AND TOTAL COMPENSATION STUDY
CHARACTERISTIC OF AN EFFECTIVE JOB DESCRIPTION• Reviewedperiodicallyandupdated toreflectsignificantchangesinthedutiesand
responsibilities
• Followsaconsistentformat thatemployeescaneasilyunderstand
• Utilizeconsistent,organization-widedefinitionswhereappropriatetoincreaseclaritywhencomparingpositions
• Utilizeacareerpathandleveldescriptionsasaplatformforconsistent,organization-widedefinitionswhereappropriate
• Reflecttheprincipalelementsofarole(minordifferencesinthewaysindividualsperformjobsshouldbeignored)
• Describeaposition,notapersonthatcurrentlyworksinthisposition
• Describeessentialresponsibilitiesratherthanspecifictasks:– “Maintainsdepartmentschedulebymaintainingcalendarsandarrangingmeetings,conferencesandtravel”–Yes
– “SchedulesmonthlyOHRco-chairmeetings”- No
TITLE AND TOTAL COMPENSATION STUDY
CHARACTERISTICS OF AN INEFFECITVE JOB DESCRIPTION• Exaggerateordownplaytheimportanceofthejob• Listqualificationsthatarenotreallyneededforthejob• Overestimateorunderestimatethequalificationsnecessarytobesuccessfulonthejob
• Areout-of-datebecausethejobhaschanged• Aretoolong(lackfocusforwhatismostimportant)
TITLE AND TOTAL COMPENSATION STUDY
JOB DESCRIPTION TEMPLATE
Afewslidesdetailingthesectionsofthenewjobdescription– purposeanduse
TITLE AND TOTAL COMPENSATION STUDY
CareerAdvising(75%)-Providecareeradvisingonanindividualbasistoadmittedundergraduatestudents,Certificatestudents,Masterstudentsandalumnitohelpadvancetheirprofessionalandcareerdevelopmentoutcomes.-Advisestudentsonself-assessment,careerandmajorexploration,resumeandcoverletterdevelopment,networkingskills,interviewingandfull-timeandinternshipjobsearchstrategies.-Conductmockinterviewswithstudents.-Advisestudentsontheuseofvirtualrecruitingtechnologies.-Coachstudentsastheymovethroughthecareerdevelopmentanddecision-makingprocess;helpstudentssetactionablegoalsandprovidethemwithconnections,tools,industryknowledgeandresources.-Collaboratewithcolleaguestoplan,marketandfacilitategroupadvisingsessions-Buildrelationshipswithkeyemployerstoproviderelevant,in-depthinformationaboutcareerpaths,therecruitmentprocessandexistingcareeropportunitiesProgramDevelopment(20%)-Coordinateemployermockinterviewprogrameachsemester,whichincludesemployeroutreachandstudentpromotion. -Plan,promoteandpresentcareerworkshopstosmallandlargegroupsonavarietyofcareertopics.-Participateinthedesignanddeliveryoftherequiredcareerandleadershipcourse-Consultonthedevelopmentofcareercontent-Co-instruct,facilitateandgradeprojectsfortwosectionsofthecourse-Coordinatethestudentcareerandinternshipoutcomescollectionprocessinpartnershipwithcolleagues;partnerwithDataandOperationsAnalysttointerpretandpublishdataannually.-Collaboratewithadvisorsoncareercontentforadiversearrayofprogrammingtargetedtowardpre-collegeandprospectivecollegestudents.Other(5%)-ServeonWisconsincommittees;collaboratetoplanprogram-wideprojectsandevents.-RepresenttheWisconsinprogramandBBACareerServiceson-campusandinourcommunity.-Otherdutiesasassigned.
CareerServicesCounselor Level4
JobFamily
AcademicServicesandStudentExperience
Sub-Family
CareerServices&StudentProfessionalDevelopment
TypicalFunctions
• Providecareercounselingincludingadministeringself-assessments,goalsettingandplanning,andprovidingone-on-onecounseling(40%)
• Fosterrelationshipswithemployersandalumnitocultivatemeaningfulcareeroutcomeopportunities(20%)
• Assiststudentsinobtaininginternships,employment,oradvancededucationbyhelpingwithresumepreparation,interviewingskills,andgraduateandprofessionalschoolapplications(20%)
• Participateinthedesignanddeliveryofcareerandleadershipcoursesandprogrammingforprospectivestudents(20%)
TITLE AND TOTAL COMPENSATION STUDY
HOW WE GET THERE: YOUR INPUT
ProjectLeadership
WorkingTeamCollaborationandOutreachTeam
JobFamilyTeam
JobFamilyTeam
JobFamilyTeam
JobFamilyTeam
EmployeeForums
Employee Forums
JOB FAMILY FORUMS: xxxxxxxx
250 employees on Project Teams (HR/Campus Representatives)
(20 teams)
Todaywewantyourinput onJobDescriptionProcess.WewillprovideyourinputtotheStudy.
TITLE AND TOTAL COMPENSATION STUDY
Email:
QUESTIONS AFTER THE FORUM
Website:
go.wisc.edu/ttcstudy
Complete a Forum Survey before you leave today
TITLE AND TOTAL COMPENSATION STUDY
• Finalize Standard Job Descriptions
• Gather feedback on the Standard Job
Descriptions from stakeholders and subject
matter experts
• With the assistance of your manager, you
will enter the unique job duties, education
and experience for your position into an
online system
• Benefit Questionnaire?
WHAT’S NEXT…