University of Waterloo BOARD OF GOVERNORS

Tuesday 4 April 2017

Meeting 1:30 p.m.

Needles Hall, Room 3407

Please convey regrets to Emily Schroeder at 519-888-4567, ext. 32749 or eschroeder@uwaterloo.ca.

MEETING Page Action

OPEN SESSION

1:30 1. Conflict of Interest Oral Declaration

2. Remarks from the Chair Oral Information

3. Agenda/Additional Agenda Items Oral Decision

Consent Agenda Motion: To approve or receive for information by consent items 4-8 below.

1:35 4. Minutes of the 7 February 2017 Meeting 4 Decision

5. Report of the Presidenta. Recognition and Commendationb. Sabbatical and Administrative Leaves, and

Administrative Appointments

12 15

Information Decision/Information

6. Report of the Vice-President, Academic & Provosta. University Professor Designationb. Department Name Change – Graduate Studies Officec. Department Name Change – Writing Centre

22 23 24

Information Decision Decision

7. Report of the Vice-President, Administration & Financea. Incidental Fee Changes 25 Decision

8. Accountability Status Reporta. Undergraduate Recruitment and Admissions 27 Information

Regular Agenda 1:40 9. Business Arising from the Minutes Input

1:45 10. Presentation by Medella Health, winner of the NationalJames Dyson Award

Oral Information

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1:55 2:10

a. President’s Updateb. Advancement Update

29 40

Information Information

2:20 2:40 2:45

12. Report of the Vice-President, Academic & Provosta. 2017-18 Operating Budgetb. Undergraduate Admissions Updatec. Graduate Admissions Update

42 Oral Oral

Decision Information Information

2:50 13. Self-Assessment Survey 68/At Places Input

2:55 BREAK

3:05 3:15 3:25 3:35 3:45

14. Reports from Committeesa. Audit & Riskb. Building & Propertiesc. Finance & Investmentd. Governancee. Pension & Benefits

71 74 76 77 78

Decision/Information Decision Information Information Information

3:55 15. Other Business Input

CONFIDENTIAL SESSION

4:00 16. Conflict of Interest Oral Declaration

Consent Agenda Motion: To approve by consent items 17 and 18 below.

17. Minutes of the 7 February 2017 Meeting 9 Decision

18. Report of the Presidenta. New Appointment with Tenureb. Tenure Recommendations

79 80

Decision Decision

Regular Agenda 4:05 19. Business Arising from the Minutes Input

4:10 20. Report of the President

a. Broader Public Sector Executive Compensation ActUpdate

88 Information

4:20 21. Report from Governance Committeea. Election of Governorsb. Election of Governors to Senatec. Appointments to Committees

To be distributed To be distributed To be distributed

Decision Decision Decision

4:35 22. Other Business Input

23. Next Meeting: Tuesday 6 June 2017 at 1:30 p.m.

Page Action 11. Report of the President

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Board of Governors 4 April 2017 page 3

Note: To allow the Board to complete a number of matters quickly and to devote more of its attention to major items of business, the agenda has been divided between items that are to be approved and/or received for information by consent and those that are to be presented individually for discussion and decision and/or information.

A consent agenda is not intended to prevent discussion of any matter by the Board, but items listed under the consent sections will not be discussed at the meeting unless a governor so requests. Governors are supplied with the appropriate documentation for each item and all items will be approved by means of one omnibus motion. The Board will then move immediately to consideration of the items on the regular agenda.

Karen Jack KJJ/ees 28 March 2017 Associate University Secretary

Secretary to the Board of Governors

4:40 24. Conflict of Interest Oral Declaration

4:45 25. Minutes of the 7 February 2017 Meeting 11 Decision

4:50 26. Business Arising from the Minutes Input

4:55 27. Other Business Input

5:00 28. Adjournment

IN-CAMERA SESSION Page Action

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University of Waterloo BOARD OF GOVERNORS

Minutes of the Tuesday 7 February 2017 Meeting Present: Upkar Arora, Jordan Banks*, Catherine Booth*, Robert Bruce, Andrew Clubine, David DeVidi, Fraser Easton, Murray Gamble, Sally Gunz, Feridun Hamdullahpur, Thorsten Heins, Dave Jaworsky, Karim S. Karim, Christos Lolas, John Lounds*, David Porreca*, Tristan Potter, William Pristanski, Christopher Pugh, Ted Scott*, Ken Seiling, Jeremy Steffler, Michael Stork, Berry Vrbanovic, William Watson, Karen Wilkinson, Kate Windsor, Marta Witer Guests: Jean Andrey, Logan Atkinson, Sandra Banks, Annie Bélanger, Alison Boyd, Bruce Campbell, Carleen Carroll, Jeff Casello, Mario Coniglio, Jason Coolman, Richard Culham, Ray Darling, George Dixon, Kim Gingerich, Dennis Huber, Peggy Jarvie, Beth Jewkes, Andrea Kelman, Jennifer Kieffer, Robert Lemieux, Derek Madge, Catherine Newell Kelly, Ian Orchard, Daniel Parent, Douglas Peers, Chris Read, Ian Rowlands, James Rush, Tom Scott, Daniela Seskar-Hencic, Joanne Shoveller, Allan Starr, Brandon Sweet, Marilyn Thompson, David Timms, Nickola Voegelin, Stephen Watt, Roly Webster, Glen Weppler Secretariat: Karen Jack, Melissa Knox, Alice Raynard, Emily Schroeder, Nadia Singh Regrets: Tara Collington, Martha George, Tom Jenkins, Satish Rai, James Schlegel *by telephone

OPEN SESSION

1. CONFLICT OF INTEREST DECLARATION

Governors were asked to declare any conflicts they may have in relation to the items on the agenda. No conflicts were declared.

2. REMARKS FROM THE CHAIR Opening Remarks

The chair remarked upon the revised report from the Audit & Risk Committee at members’ places. He then spoke to the fact that 2017 marks the 60th anniversary of the University of Waterloo. Members watched the video created to kick off the celebrations: University of Waterloo Celebrates 60 Years of Innovation. Watson advised that later in the meeting, President Hamdullahpur will report on two kick-off events and advised that special 60th anniversary pens and memory cards are at members’ places. He reported that 100% participation was achieved by the Board on the University’s annual fundraising appeal and thanked members for their continued support. He reminded members about the annual International Women’s Day dinner on Friday, March 3rd at Federation Hall.

3. AGENDA/ADDITIONAL AGENDA ITEMS By consensus, the Board approved the agenda as distributed.

Consent Agenda

The Board heard a motion to approve and/or receive for information by consent items 4-9 below. Pugh and Lolas. 4. MINUTES OF THE 25 OCTOBER 2016 MEETING The Board approved the minutes of the meeting with the modification described below. 5. MINUTES OF THE 2 DECEMBER 2016 MEETING The Board approved the minutes of the meeting as distributed.

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6. REPORT OF THE PRESIDENT

Honorary Degrees and Convocation Speakers. The Board received the memorandum for information.

Recognition and Commendation. The Board received the report for information.

Sabbatical and Administrative Leaves and Administrative Appointments. The Board approved the sabbatical leaves as presented in the report. The remaining items in the report were received for information.

7. REPORT FROM EXECUTIVE COMMITTEE The Board received the report for information. 8. ACCOUNTABILITY STATUS REPORTS

Consolidated Undergraduate and Graduate Reviews. The Board received the report for information.

Research Policies and Practices. The Board received the report for information.

9. DEPARTMENT NAME CHANGE – SECRETARIAT & OFFICE OF GENERAL COUNSEL The Board approved the name change: from “Secretariat & Office of General Counsel” to “Secretariat” and “Office of General Counsel.”

Subject to adding the following statement to the minutes of the 25 October 2016 meeting: “Governors understood that the Sexual Response Protocol and Procedures will be revised appropriately and brought back to the special meeting of the Board in December.”, the motion carried unanimously. Regular Agenda 10. BUSINESS ARISING FROM THE MINUTES

There was no business arising. 11. REPORT OF THE PRESIDENT

President’s Update. The President summarized certain activities at the University since the last Board meeting, advising about new appointments, the results of the United Way campaign, the commitment of $32.6M from the Government of Canada for Engineering 7, recent ranking achievements, in particular the jump to #34 on the Times Higher Education (THE) World University Rankings, and the impact of the American government’s executive order relating to travel. He provided: an overview of research related news and the startup pledge launched in November; an update regarding student initiatives related to the strategic plan; details re: recent funding announcements and engagement activities; an overview of coming events and celebrations at the University in light of the milestone year; particulars about the new communications campaign, including the “I3” concept whereby the University’s impact is captured under “international”, “interdisciplinary” and “innovative” themes. Slides used in the President’s presentation may be seen here: https://uwaterloo.ca/secretariat/sites/ca.secretariat/files/uploads/files/item_11a_presidents_bog_slides_-_february_7_2017.pdf. Waterloo’s Presence in Internationalization. The President asked Associate Vice-President, International Ian Rowlands to update the Board on Waterloo’s presence in internationalization.

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Rowlands informed governors about: his office’s nexus with the University’s Strategic Plan; the general numbers of graduate and undergraduate international students; international experience opportunities; the relationship with the research enterprise; what he has learned through conversations with the community (the breadth of the activity across the University, recent successful recruitment initiatives, on-campus support, overall benefits to the University include new and diverse perspectives, growth in cultural awareness, increased awareness of and sensitivity to international issues). In discussion, governors heard: Waterloo has its own criteria in addition to those bodies like THE; the complexities of sorting out international research grant funds from other external funds, but the result of diversifying the University’s research base funding is good.

Slides used in the Associate Vice-President, International’s presentation may be seen here: https://uwaterloo.ca/secretariat/sites/ca.secretariat/files/uploads/files/item_11b_rowlands_-_slides_-_7_february_2017.pdf.

12. REPORT OF THE VICE-PRESIDENT, ACADEMIC & PROVOST

Board of Governors Retreat Summary and Action Plan. Orchard provided an overview of theretreat which focused on the action items relating to strategic enrollment management (the budget isenrollment driven, the University is paying attention to the mix of applicants with an eye todiversification, making it easier to transfer between Faculties), the skills agenda (work integratedlearning is on the radar, graduate co-op considerations, informing government about this work),government policy (risks are being monitored, working with other U15 universities to informprovincial and federal working groups) and cultivating government and industry (a high priority,focusing on our strengths, paying attention to the corridor concept, helping to remove barriers).

Operating Budget: 2016-17 Update/Planning for 2017-18. The Vice-President presented an updateon last year’s operating budget. He pointed out that we exceeded set targets for both domestic andinternational students and described the continuing growth and the rise of our entering average. Withrespect to the planning for 2017-18, he noted: the government grant does not account for inflation;operating expenses will rise as expected; planning factors include focus on strategic enrollmentmanagement, a slight increase in the first year target, paying more attention to retention after firstyear, the need to balance increased revenue from international students with reasonable tuitionincreases for that group; another factor is employee salaries and benefits; future plans.

Slides used in the Vice-President’s presentation may be seenhere: https://uwaterloo.ca/secretariat/sites/ca.secretariat/files/uploads/files/item_12ab_bog_-_retreat_summary_operating_budget_-_february_7_2017.pdf.

Funding Formula Review Update. The Vice-President presented a summary of the province’sfunding formula review. Governors heard about: the model’s conceptual methodology; the corridorapproach being taken with an enrollment grant of $3.4B; existing differentiation grants amount to$84M and $300M and will be distributed in a competitive way; enrollment growth will be fundedfrom the mid-point and negotiated through the SMA; graduate allocations will be clawed back if notfilled so there is a clear need to meet our targets; the enrollment corridor will be funded to the mid-point and may result in caps at the graduate level; the complexities of the differentiation grant and theneed to pay attention to the five categories of metrics; the repackaged definitions. In discussion: thecomplexities for the province in operationalizing the methodology; the need to negotiate graduateenrollments carefully; next steps include modelling and identifying areas of focus.

Slides used in the Vice-President’s presentation may be seenhere: https://uwaterloo.ca/secretariat/sites/ca.secretariat/files/uploads/files/item_12c_bog_-_funding_formula_review_update_-_february_7_2017.pdf.

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13. REPORT OF THE VICE-PRESIDENT, ADMINISTRATION & FINANCE Tuition Fees 2017-18 and 2018-19, Incidental Fees and Co-op Fees. Orchard presented

information on the process by which tuition fees are set, noting: rates are reviewed with an eye to the value of a Waterloo degree, demand, alignment with similar programs offered at other post-secondary institutions, provincial policies, and operating costs. Data is collected and consultation occurs within the University to set rates. A comparison with peer universities reveals that Waterloo has lower rates than many, and reasonably is in line. Huber reviewed the proposed rates, support offered and the various exceptions. The Board heard a motion to approve the 2017-18 tuition fees as presented in the report. Vrbanovic and Windsor. In discussion: a suggestion that our international rates are in fact too low and a request that a total review of Waterloo’s international fees be undertaken; agreement from other governors that international fees could be higher; thanks from a student member to all individuals involved in providing protection to current international students with respect to predictability of increases and a comment that Waterloo ought not base its international tuition on other schools’ fees; a question relating to accessibility of post-secondary education for lower income domestic students; a concern that we may harm applications if tuition is increased too much; clarification re: the ranges of fee increases; the fact that Waterloo did not initially capitalize on deregulation and seeks to avoid sudden changes while it catches up. Members understood that a report would be presented to the Board in advance of next year’s decision providing the total review that was suggested. The question was called and the motion carried unanimously.

Slides used in the Vice-President’s presentation may be seen here: https://uwaterloo.ca/secretariat/sites/ca.secretariat/files/uploads/files/item_13a_bog_-_tuition_fee_setting_-_february_7_2017.pdf.

The Board heard a motion to approve the incidental fees as presented in the report.

Lolas and Clubine. Carried. The Board heard a motion to approve the co-op fee as presented in the report. Wilkinson and Gamble. In discussion, members heard that students were consulted via the undergraduate and graduate relations committees, but that concerns remain. An undergraduate member advised that while he is not opposed in principle, he would like to see the conversation continue to which Peggy Jarvie, associate provost, co-operative and experiential education, agreed. Carried unanimously. Residence Fees. The Vice-President presented data to support the proposed increases in residence fees.

The Board heard a motion to approve the 2017-18 residence fees as presented in the report.

Gamble and Heins. Carried unanimously.

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14. REPORTS FROM COMMITTEESAudit & Risk Committee.The Board received the report for information.

Building & Properties.The Board heard a motion to approve the design and construction of the $15,000,000 Field Housefacility to be located north of the varsity field and designed by WalterFedy.

Lolas and Heins.

In discussion: endorsement from a student member about the design and future-facing elements of theplan, and recognition of the University’s commitment for funds; a question from another studentmember as to the source of ongoing operational costs and a response that it is under negotiation;clarification that the space will be available to all university community members, including staff andfaculty; the space fits into a larger potential plan, but that plan will come forward appropriately in thefuture; consideration for improvements to current spaces should be kept in mind.

The question was called and the motion carried.

The remaining items in the report were received for information.

Finance & Investment.The Board received the report for information.

Governance.The Board heard a motion to approve the proposed amendment to Bylaw 1 of the Board of Governorshaving been given to the full Board by email of 19 September 2016 as required by Bylaw 1.M.1. Thechange is that Bylaw 1.B.1 be amended by striking out the words and punctuation “each of whomshall be a Canadian Citizen, and”.

Booth and Wilkinson. Carried unanimously.

The Board received the remaining item for information.

Pension & Benefits.The Board received the report for information.

15. OTHER BUSINESSThere was no other business.

The Board convened in confidential session.

20 March 2017 Karen Jack Associate University Secretary Secretary to the Board of Governors

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CONFIDENTIAL SESSION

The confidential minutes have been removed.

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Board of Governors 7 February 2017 page 7

10

CONFIDENTIAL SESSION

The confidential minutes have been removed.

Board of Governors 7 February 2017 page 8

IN-CAMERA SESSION

The in-camera minutes have been removed.

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University of Waterloo BOARD OF GOVERNORS

Report of the President 4 April 2017

FOR INFORMATION _____________________________

Recognition and Commendation

The Faculty of Science recognized five outstanding alumni at the 2016 Science Alumni Recognition Awards Reception. The annual event recognizes the outstanding contributions of Science alumni to their profession, community and science. Kurt Gray (BSc Psychology/Science) is known as a leading scholar in social cognition and received the Young Alumni Award. His research provides insight into decision-making, moral judgment and the link between perception and mortality. Three Science alumni received a Distinguished Alumni Award for their significant service, contribution and achievements. Nicholas Brathwaite (MSc Chemistry) has developed one of the most advanced semiconductors assembly and packing technologies and is a successful technologist, engineer, entrepreneur, and private equity and venture capital investor. Dr. Stephen Pautler (BSc Co-op Chemistry), an expert in hereditary kidney cancer and robotic surgery, is known for developing Canada’s first robotic surgery program and has also performed the most robotic surgeries of any surgeon. David Weitz (BSc Physics), currently working as a professor at Harvard, gained a reputation for his work in diffusing-wave spectroscopy, microrheology and fluid mechanics. Janet McDougall (BSc Biology and Psychology) received the Contributions to Science Award. She is renowned for her work in clinical research and is the founder of the pharmaceutical contract research organization McDougall Scientific Ltd. (adapted from the Daily Bulletin, 9 February 2017)

Gordon Stubley, a mechanical engineering professor who has been teaching in the Faculty of Engineering for 30 years, has been recognized with a 3M National Teaching Fellowship, awarded by the Society for Teaching and Learning in Higher Education and 3M Canada. Up to 10 people from across the country are presented annually with the fellowship, considered Canada’s most prestigious award for excellence in post-secondary education. Stubley is described as having a transformative impact on the University of Waterloo through changing the culture around teaching, acting as a guide committed to making teaching count, and helping his colleagues and his students succeed. (adapted from Waterloo Stories, 16 February 2017)

Nineteen researchers at the University of Waterloo will receive a total of $1.4 million for infrastructure to support research. The funds are awarded through the John R. Evans Leaders Fund (JELF) by the Canada Foundation for Innovation (CFI), and will provide researchers with the foundational research infrastructure necessary to lead in their field. The Honourable Kirsty Duncan, Minister of Science, made the funding announcement. “CFI has been supporting research at Waterloo for many years. We are appreciative and value CFI’s long-term support, as well as today’s announcement of funding for infrastructure that will support researchers across all of our Faculties,” said George Dixon, vice-president, university research. The following Waterloo researchers and projects are receiving funding through the JELF awards:

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Recommendation and Commendation Report of the President – 4 April 2017

Page 2 of 3

• Christopher Bauch (Applied Mathematics): Coupled Human and Natural Systems Laboratory

(CHANS-lab) ($85,166) • Heather Henderson (Psychology): Assessing Children’s Learning in Naturalistic Contexts:

Supporting Collaborative Research in Developmental Science ($60,000) • Ning Jiang (Systems Design Engineering): Infrastructure for Waterloo BCI Laboratory

($50,000) • Jan Kycia (Physics and Astronomy): Quantum Materials at Ultra Low Temperatures ($171,600) • Giovanni Montesano (Mechanical and Mechatronics Engineering): Advanced Composites

Processing Infrastructure for Next-Generation Lightweight Vehicles ($75,000) • Kevin Musselman (Mechanical and Mechatronics Engineering): Discovery and Synthesis of

Nanomaterials for Ubiquitous Electronics ($80,000) • Lennart Nacke (Drama and Speech Communication): SURGE – The Stratford User Research

and Gameful Experiences Lab ($60,000) • Marcel O’Gorman (English Language and Literature): Critical Media Prototyping Suite

($40,000) • Neil Randall (English Language and Literature): Waterloo Virtual Reality Storytelling Lab

($35,000) • Rebecca Saari (Civil and Environmental Engineering): Modelling Sustainable Systems for

Climate, Clean Air, and Clean Energy ($50,000) • Mathias Schulze (Germanic and Slavic Studies): Language Interaction Laboratory ($40,000) • David Simakov (Chemical Engineering): Catalytic Performance Evaluation System ($50,000) • Marek Stastna (Applied Mathematics): Computational Infrastructure for Simulating Lake,

Atmosphere and Ocean Dynamics ($188,715) • Andrew Trant (Environment and Resource Studies): Trant Eco-cultural Legacy (TEL) Lab:

Promoting Conservation, Ecology and Science Communication in Changing Landscapes ($28,047)

• James Wallace (School of Public Health and Health Systems): Interactive Data Exploration and Analysis (IDEA) System ($70,000)

• Thomas Willett (Systems Design Engineering): Integrated Micro-mechanical Testing Instrumentation System ($75,000)

• Tze-Wei Yeow (Systems Design Engineering): High-resolution Real-time Three-dimensional (3-D) Ultrasound Medical Imaging Research ($50,000)

• Evelyn Yim (Chemical Engineering): Nanotopography Platform for Stem Cell ($100,000) • Alfred Yu (Electrical and Computer Engineering): Development of New Ultrasound Imaging

Tools for High-Frame Rate Vascular Diagnostics ($100,000)

(adapted from the Daily Bulletin, 6 March 2017)

On 4 March 2017, Team EPOCH from the University of Waterloo won the London Regional Finals of the Hult Prize, beating out sixty-one other teams from universities around the world including MIT, Cambridge, and the London School of Economics. The Hult Prize, backed by the Clinton Global Initiative, is the world’s largest social entrepreneurship competition. Every year it challenges student teams to build scalable startups to address the world’s biggest problems. Team EPOCH is one of five regional finals winners, selected from a total of 2000 international teams. They have earned a two-month stay in the Hult Prize accelerator and the chance to pitch for $1M in seed funding at the finals in September. This year’s Hult Prize challenge, selected by Bill Clinton, focused on building social

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Recommendation and Commendation Report of the President – 4 April 2017 Page 3 of 3

enterprises to restore the rights and dignities of 10 million refugees by 2022. Team EPOCH, composed of Science and Business student Lisa Tran, Accounting and Financial Management student Jade Choy, and Masters of Accounting alumnus Keith Choy, developed a mobile application designed to bring together refugees and community members through the exchange of skills, talents, and services. “As a team, we have seen firsthand the challenges that newcomers face in Canada,” says Lisa. “Our solution gives access to community support and gives newcomers a way to contribute as well.” Through the app, users can earn and redeem time credits to give and receive help according to their abilities and resources. (adapted from the Daily Bulletin, 7 March 2017)

The winners of the 2017 HeForShe writing contest have been selected, and their work has been published in a special anthology presented in support of the HeForShe 10x10x10 IMPACT framework. Each entry was reviewed by a panel of judges, who selected a number of pieces that have been collected in an anthology, entitled Equity In/Action, presented by the Book Store and the Writing Centre. The contest was open to all Waterloo students, faculty, staff, and alumni. The winner in the creative non-fiction category was Michelle Pressé (staff). Co-winners in the poetry category were an anonymous entry, Sarasvathi Kannan (alumna), and Emily Schroeder (staff). The winner in the fiction category was Jessica Needham (alumna). Along with the five winning entries, 18 pieces were ultimately selected for inclusion in the anthology.(adapted from the Daily Bulletin, 8 March 2017 and 14 March 2017)

Sun Life Financial Asia (Sun Life Asia) and University of Waterloo have announced Ken Seng Tan as the recipient of the Sun Life Fellowship in International Actuarial Science. As the Sun Life Fellow in International Actuarial Science, Professor Tan will serve as the chief actuarial advisor for the READI project (Risk Management, Economic Sustainability and Actuarial Science Development in Indonesia) that University of Waterloo is currently implementing with the Government of Canada, the Financial Services Authority of Indonesia (‘OJK’) and other partners. Elin Waty, president director of Sun Life Financial Indonesia, said, “Professor Tan is a highly acclaimed academic and is also well known for his efforts to actively promote actuarial science around the world, especially in Indonesia. He has already been instrumental in establishing the READI project and we look forward to watching the program grow under his guidance.” Sun Life partnered with University of Waterloo and donated CAD$500,000 to establish the fellowship last year. A primary focus of the fellowship is the READI project which aims to establish Indonesia as a regional center of actuarial excellence in Southeast Asia by engaging education, government and industry. (adapted from the Daily Bulletin, 9 March 2017)

The Distinguished Teacher Awards for 2017 will be presented to four faculty members at June convocation as recognition for their exceptional teaching. In addition to the citation, the four professors will also receive $1,500 to pursue teaching excellence. Monica Barra (Chemistry), is highly recognized by her students (past and present) for her enthusiasm, patience, and passion for the course material. Sanjeev Bedi (Mechanical and Mechatronics Engineering) is the founder of the Engineering Ideas Clinic, and is well known for his energy, mentorship, and connectivity with students. Dan Davison (Electrical and Computer Engineering) is highly recognized as humble, approachable, and influential. David McKinnon (Pure Mathematics) has a strong rapport with his students and colleagues through his dedication, enthusiasm, and consistency. These awards are the most prestigious teaching honour at the University. (adapted from Waterloo Stories, 28 March 2017)

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University of Waterloo BOARD OF GOVERNORS

Report of the President 4 April 2017

FOR APPROVAL

__________________________ 1. Sabbatical and Administrative Leaves

The University of Waterloo Policy 3 – Sabbatical and Other Leaves for Faculty Members [excerpts below, full text available at: http://uwaterloo.ca/secretariat-general-counsel/policies-procedures-guidelines/policy-3] sets out the purpose of leaves for faculty members as well as the requirements/responsibilities of faculty who are granted such leave.

The granting of a leave . . . depends on the University’s assessment of the value of such leave to the institution as well as to the individual, and on whether teaching and other responsibilities of the applicant can be adequately provided for in her/his absence. A faculty member who is granted a sabbatical or other leave is expected to return to duties in the University for at least one year and upon return will be expected to submit a brief report to the Department Chair regarding scholarly activities while on leave. The purpose of a sabbatical leave is to contribute to professional development, enabling members to keep abreast of emerging developments in their particular fields and enhancing their effectiveness as teachers, researchers and scholars. Such leaves also help to prevent the development of closed or parochial environments by making it possible for faculty members to travel to differing locales where special research equipment may be available or specific discipline advances have been accomplished. Sabbaticals provide an opportunity for intellectual growth and enrichment as well as for scholarly renewal and reassessment. . . . the granting of sabbatical leave is contingent upon the faculty member’s department being able to make the necessary arrangements to accommodate such an absence, and also upon the financial resources of the University in any given year. Should problems arise in any of the above, it may be necessary to postpone individual requests until such time as all the conditions can be satisfied. • Sabbatical Leaves

Batty, Christopher, Computer Science, July 1, 2017 to December 31, 2017 at 100% salary I will be spending three months in Waterloo and three months in Wellington, New Zealand, pursuing research in physics-based animation and computational fluid dynamics for visual effects. Carrington, Peter, Sociology and Legal Studies, January 1, 2018 to June 30, 2018 at 85% salary I will visit the Canadian Centre for Justice Statistics at Statistics Canada, Ottawa, to obtain and analyze the data for my research on criminal networks in Canada. This research is an original contribution to knowledge on gangs and organized crime, and will contribute to more effective crime prevention and rehabilitation programs. Carvalho, Emanuel, Economics, September 1, 2017 to August 31, 2018 at 100% salary I plan to continue in the area of local development with a focus on: a) measuring the performance of sectors/industries at the local level, b) assessing the development prospects of communities varying in size and economic structure according to various policy prescriptions.

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Coleman, William, Political Science, July 1, 2017 to June 30, 2018 at 85% salary I will carry out my research and interviews for my research grant on “Canada Quebec and Globalization”. Working with a Research Assistant I am close to having gathered the key background information that I need before carrying out interviews. I will also use this year to begin the planning of a book that I would like to write based upon the research that I have done using my SSHRC grant. In addition, I will begin working with Six Nations Polytechnic as they prepare their proposal for gaining University status and the right to give their own degrees. Condon, Frankie, English Language and Literature, July 1, 2017 to December 31, 2017 at 100% salary I will complete the manuscript for my monograph, “Absolute Equality: the radical precedents of 21st century post-racial rhetorics. Research for this project, funded by a SHRCC Insight Grant, is nearly complete. Two chapters have been drafted, and I’ve begun a third. I plan to finish drafting the work as a whole. One publisher has expressed interest in the manuscript and a book proposal will be completed soon. Davidson, Kenneth, Pure Mathematics, January 1, 2018 to June 30, 2018 at 100% salary I will continue research in operator algebras and operator theory. My time will be split between the University of Ottawa and visits with collaborators in the US, UK, Germany and Israel. Dolmage, Jay, English Language and Literature, July 1, 2017 to June 30, 2018 at 93.3% salary I will continue my research studying historical and current cultural constructions of disability, with attention paid to how negative and stereotypical representations of disability shape law, policy and social institutions, as well as how these representations and their influence can be reshaped. Doyle, Matthew, Economics, July 1, 2017 to December 31, 2017 at 85% salary I plan to pursue my research on markets with search frictions and asymmetric information, as applied to a) mismatch, b) intermediation, and c) the role of private investment in crime prevention. I expect this research to result in publications in journals such as “Econometrica”, the “International Economic Review”, and the “Review of Law and Economics”. Edginton, Andrea, Pharmacy, September 1, 2017 to August 31, 2018 at 100% salary To collaborate in the area of Physiologically-Based Pharmacokinetic (PBPK) modeling and simulation in pediatrics with the NSERC Industrial Chair in Pharmacometrics, Fahima Nekka, at the University of Montreal; Develop closer ties with pharmacometrics consulting partners in Montreal for increasing knowledge in the area of population pharmacokinetic techniques as well as securing graduate student practice experience sites; Increase clinician use of the Web-Accessible Population Pharmacokinetics Service – Hemophilia (WAPPS-Hemo) through advanced model development, human resources capacity building and clinician outreach. Fehr, Carla, Philosophy, July 1, 2017 to December 31, 2017 at 100% salary This project in Socially Relevant Philosophy of Science investigates how scientific research on human-canine relationships can be used to understand and improve the public understanding of science. I will conduct a systemic investigation of the links between traditional and scientific approaches to human-canine relationships and explore the ethical consequences of the popularization of academic research on pet dogs. Henstra, Daniel, Political Science, July 1, 2017 to December 31, 2017 at 85% salary I will make progress on my SSHRC-funded project on the multilevel governance of climate adaptation, including a) conducting interviews in Ottawa and b) writing case study results based on data collected in

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Sabbatical and Administrative Leaves/Administrative Appointments Report to the Board of Governors – 4 April 2017 page 3

2016. I will also write a paper about flood risk management, based on a national survey of property-owners I conducted with the team in 2016. Hofert, Marius, Statistics and Actuarial Science, September 1, 2017 to February 28, 2018 at 100% salary My research interests are dependence modeling with copulas (high dimensionality, hierarchical models), quantitative risk management (risk measures, extreme value theory), computational statistics (parallel computing, copulas, data visualization), and software development in R (packages qrmtools, qrmdata, copula, simsalapar, qrng and others). I will be working on aspects of quantitative risk management and software development in R. Kaminskaïa, Svetlana, French Studies, July 1, 2017 to December 31, 2017 at 85% salary I plan to prepare and submit two full articles, and to advance in data analyzing aiming new aspects of prosody of three French dialects in four datasets, which will initiate further presentations and publications. Lamont, Victoria, English Language and Literature, July 1, 2017 to December 31, 2017 at 85% salary I will complete a biography of popular western writer B.M. (Bertha Muzzy) Bower (1871-1940), who was a household name in the early 20th century, although few knew she was a woman. She has been forgotten largely because her publisher kept her gender secret. I will complete archival research in California and Montana, and finish writing a book-length manuscript. Li, Johnny, Statistics and Actuarial Science, July 1, 2017 to June 30, 2018 at 100% salary I will collaborate with various researchers in Asia on projects that are related to quantification and management of longevity risk. Lluis, Stephanie, Economics, July 1, 2017 to December 31, 2017 at 85% salary I will expand my research on Employment Insurance and Household Labour Supply issues with the intention of writing two articles for submission to the “Canadian Economics Journal” and the top journal in Labour Economics and submit one working paper to North American conferences. Macdonald, Marie-Paule, Architecture, July 1, 2017 to December 31, 2017 at 100% salary Research on philosophy, urbanism and architecture, the primary activity, will involve several research voyages, locating, reading and making notes from a number of books to prepare a proposed 250 page text, including illustrations and architectural and urban projects. A second project is a manuscript of collected works for a book, including creating graphic design, of a series of articles and projects, some previously published, into a coherent publication. McGregor, Ian, Psychology, September 1, 2017 to February 28, 2018 at 85% salary I will apply for a SSHRC grant and focus on helping my three junior graduate students publish our exciting finds on the psychology of: religious extremism, political populism (Trump), motivational bases of meaning in life, and motivational bases of self-control. McMahon, Terry, Chemistry, September 1, 2017 to August 31, 2019 at 100% salary I will be spending time at three different Free Electron Laser facilities: Centre Las Infrarouge D’Orsay (CLIO), in Orsay France, Free Electron Laser for Infrared eXperiments (FELIX) in Nijmegen, Netherlands, and Fritz Haber Institute (FHI) in Berlin, Germany. These research visits will be primarily for the purpose of collecting infrared multiple photon dissociation (IRMPD) data of gaseous ions, as a complement to my Waterloo based and NSERC funded research program. I anticipate spending approximately 1-2 months at each of the CLIO and FELIX facilities in each of the first two years and possibly a more extended period (up to 3 months) at the FHI facility.

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Sabbatical and Administrative Leaves/Administrative Appointments Report to the Board of Governors – 4 April 2017 page 4

Meiering, Elizabeth, Chemistry, May 1, 2017 to April 30, 2018 at 86.4% salary My research focuses on elucidating and engineering the molecular mechanisms that determine the structure, folding, and function of diverse proteins of fundamental, medical and biotechnological interest. I will develop new research avenues to determine how mutations in Cu,Zn superoxide dismutase (SOD1) cause ALS, and engineer protein stability and solubility as well as pH-control of switching function. Mufti, Mariam, Political Science, July 1, 2017 to December 31, 2017 at 100% salary I will be completing journal articles and submitting a book manuscript titled “Understanding Pakistan’s Politics” under contract with Routledge. I also plan to lay the groundwork for new research on the impact of urbanization on Pakistan’s electoral politics by undertaking a two-month fieldwork trip. Nguyen, Kim, Drama and Speech Communication, July 1, 2017 to December 31, 2017 at 100% salary I will write a book outlining the effects of neoliberalism on communication norms and practices for women and girls. Nishimura, Naomi, Computer Science, July 1, 2017 to December 31, 2017 at 85% salary I will be located in Waterloo, splitting my time between independent and collaborative projects, both new and on-going. Some will involve my graduate students, and many will be related to a recent Banff International Research Station workshop on my area of research, Combinatorial Reconfiguration. Parker, Thomas, Economics, July 1, 2017 to December 31, 2017 at 100% salary I plan to finish three project that are in progress. One is about checking models that should reflect assumptions made about economic behaviour. The second deals with methods used to compare economic inequality between groups. The final project, with coauthors who are not from Waterloo, is about statistical methods for ranking the risk of uncertain economic events. Plaisance, Kathryn, Knowledge Integration, July 1, 2017 to December 31, 2017 at 85% salary I will be primarily working on my SSHRC-funded project, “Increasing the Impact of Philosophy of Science in Scientific Domains”. Most of my work will include data analysis and writing. In addition, I will provide input on the philosophical implications of a behavioural genetics study, which is funded by the Templeton foundation. Purdon, Christine, Psychology, July 1, 2017 to December 31, 2017 at 100% salary I plan to spend time in Belgium working with a collaborator at the University of Ghent. I will be co-authoring a book with him as well as developing my expertise and knowledge in the neurocognitive aspects of mood and anxiety disorders. I also plan to develop my skill in using R, a powerful statistical program. Risko, Evan, Psychology, July 1, 2017 to December 31, 2017 at 100% salary I will focus on developing a theoretical framework that links effort based decision-making and cognitive offloading. I also plan to visit current and potential collaborators both in Canada and abroad in order to develop new collaborative grant proposals. Rubinstein, Michael, Pure Mathematics, July 1, 2017 to June 30, 2018 at 85% salary My work will focus on the Riemann zeta function and L-functions: identities and algorithms for efficiently computing them, and connections with random matrix theory.

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Sabbatical and Administrative Leaves/Administrative Appointments Report to the Board of Governors – 4 April 2017 page 5

Safavi-Naeini, Safieddin, Electrical and Computer Engineering, May 1, 2017 to April 30, 2018 at 100% salary I will focus on my newly approved NSERC/C-COM IRC program in Intelligent Antenna and Radio Systems for Next Generation Millimeter-Wave Mobile Communications, and enhancing CIARS infrastructure. I will stay at Waterloo and direct this extensive research program at the Centre for Intelligent Antenna and Radio Systems (CIARS). Schweizer, Vanessa, Knowledge Integration, July 1, 2017 to December 31, 2017 at 100% salary With colleagues in the Integrated Assessment Modeling group at the US National Center for Atmospheric Research (NCAR), I will develop a new analytical approach for the socio-economic dimensions of climate scenarios. This is important for providing a comprehensive ‘big picture’ of the socio-economic dimensions of global climate risk, which will aid in coordinating multi-level climate governance across jurisdictions within and across countries. Stastna, Marek, Applied Mathematics, July 1, 2017 to June 30, 2018 at 100% salary I expect to complete several research projects on computational modeling of lake dynamics, and the mathematical characterization of transport in turbulent flows. I will travel to Cornell University to work on a collaborative project as well as attend two international conferences. Stinson, Douglas, Computer Science, September 1, 2017 to August 31, 2018 at 85% salary I plan to continue ongoing projects on research topics in mathematical cryptography including all-or-nothing transforms, algebraic manipulation detection codes, frameproof codes, separating hash families, and secret-sharing schemes. Struthers, Cyntha, Statistics and Actuarial Science, July 1, 2017 to December 31, 2017 at 85% salary I will be developing novel graphical methods based on goodness of fit criteria to diagnose convergence in distribution of Markov chain Monte Carlo (MCMC) sequences and provide an R software package implementation. Tomasson Goodwin, Jill, Drama and Speech Communication, July 1, 2017 to December 31, 2017, and July 1, 2018 to December 31, 2018 at 100% salary I intend to prepare submissions of my funded research in the area of the scholarship of teaching and learning, with a focus on student professional skills articulation for publication in “International Journal of Teaching and Learning”, and “Evaluation and Assessment in Higher Education”. Tunçel, Levent, Combinatorics and Optimization, September 1, 2017 to February 28, at 100% salary I will focus on my research projects in mathematical optimization and mathematics of operations research. I will spend four months as an invited long-term visitor at Simons Institute for the Theory of Computing, Berkley, CA, USA. My research visit will span a special semester of activities in “Bridging Continuous and Discrete Optimization.” Unger, Andre, Earth and Environmental Sciences, September 1, 2017 to August 31, 2018, at 85% salary I propose to develop a software model that will provide a foundation for linking the effects of diabetes and diabetes-related kidney failure. This model will allow research into the processes that are responsible for glucose filtration, reabsorption, and excretion, as well as, urine production, blood pressure regulation, and the water/salt balance. The model will provide physicians with a diagnostic tool to simulate drug-induced kidney responses.

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Sabbatical and Administrative Leaves/Administrative Appointments Report to the Board of Governors – 4 April 2017 page 6

Watrous, John, Computer Science, January 1, 2018 to December 31, 2018 at 93.3% salary I plan to begin work on a new book on semidefinite programming in quantum information theory, and to focus on research problems in quantum information and computation. Watts, Christopher, Anthropology, July 1, 2017 to December 31, 2017 at 100% salary I will a) pursue fieldwork in New Mexico preparatory to a new research project; b) preparation and revisions related to an existing project involving Iroquoian animal effigy pipes, and; c) complete a Technical Report on fieldwork undertaken in 2015-2016. Worswick, Michael, Mechanical and Mechatronics Engineering, September 1, 2017 to August 31, 2018 at 100% salary I will focus on my rather large research program on fabrication and crashworthiness of light weight automotive components. I will also attend a number of international conferences with short laboratory visits in Germany, Cambridge (UK) and Trondheim, Norway. I will also be Chairing the International Deep Drawing Research Group (IDDRG) symposium in Waterloo in June 2018. Xu, Dinghai, Economics, September 1, 2017 to August 31, 2018 at 85% salary I will work on two research projects: a) On a threshold realized Generalized Autoregressive Conditional Heteroskedasticity (GARCH) volatility modelling and; b) Truncated/Censored Financial modelling with applications to stock markets with price limits. I also plan to attend several conferences, such as Econometric Society Asian Meeting in Hong Kong, China International Conference in Finance and International Association for Applied Econometrics Yang, En-hui, Electrical and Computer Engineering, September 1, 2017 to August 31, 2018 at 85% salary I intend to further research several areas I initiated recently including dimension coding, information theoretically secure key management, and information theory and techniques for enabling big data analytics.

• Sabbatical Change Irving, Elizabeth, Optometry and Vision Science, May 1, 2017 to April 30, 2018 at 100% salary, to September 1, 2017 to August 31, 2018 at 100% salary

• Administrative Leave

McMahon, Terry, Chemistry, September 1, 2019 to December 31, 2019 at 100% salary See sabbatical request for details.

FOR INFORMATION __________________________

2. Administrative Appointments Carvalho, Emanuel, re-appointment as Associate Dean, Co-op, Planning and Administration, Faculty of Arts, July 1, 2017 to August 30, 2017. Huissoon, Jan, re-appointment as Chair, Mechanical and Mechatronics Engineering, Faculty of Engineering, January 1, 2018 to December 31, 2020.

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Sabbatical and Administrative Leaves/Administrative Appointments Report to the Board of Governors – 4 April 2017 page 7

Khajepour, Amir, appointment as Acting Chair, Mechanical and Mechatronics Engineering, Faculty of Engineering, January 1, 2017 to December 31, 2017. Lemieux, Christiane, appointment as Associate Dean, Graduate Students, Faculty of Mathematics, July 1, 2017 to June 30, 2020. Poulin, Francis, appointment as Associate Dean, Undergraduate Studies, Faculty of Mathematics, July 1, 2017 to June 30, 2020. Vavasis, Steve, appointment as Associate Dean, Computing, Faculty of Mathematics, July 1, 2017 to June 30, 2020. West, Jeff, appointment as Chair, Department of Civil and Environmental Engineering, Faculty of Engineering, January 1, 2017 to December 31, 2020.

Feridun Hamdullahpur President

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University of Waterloo BOARD OF GOVERNORS

Report of the Vice-President, Academic & Provost 4 April 2017

FOR INFORMATION __________________________

University Professor Designation The 2017 University Professor designations: Xuemin (Sherman) Shen (electrical and computer engineering); Joanne Wood (psychology).

Waterloo has awarded this distinction to 23 other individuals: Garry Rempel (chemical engineering), Mary Thompson (statistics & actuarial science) and Mark Zanna (psychology) in 2004; Terry McMahon (chemistry), Cam Stewart (pure mathematics) and Robert Jan van Pelt (architecture) in 2005; Phelim Boyle (accountancy) and Ian Munro (computer science) in 2006; Ken Davidson (pure mathematics), Keith Hipel (systems design engineering) and Jake Sivak (optometry) in 2007; Roy Cameron (health studies & gerontology) and Flora Ng (chemical engineering) in 2008; Ellsworth LeDrew (geography & environmental management) and Ming Li (computer science) in 2009; Stuart McGill (kinesiology) and Janusz Pawliszyn (chemistry) in 2010, Robert Le Roy (chemistry) in 2011, François Paré (french studies) in 2012 and Douglas Stinson (computer science) in 2013; William Cook (combinatorics and optimization), and William Coleman (political science) in 2015; Linda Nazar (chemistry) in 2016.

UNIVERSITY PROFESSOR The University of Waterloo owes much of its international reputation and stature to the quality of its eminent professors. UW recognizes exceptional scholarly achievement and international pre-eminence through the designation “University Professor”. Once appointed, a faculty member retains the designation until retirement.

Not counting retirees, it is anticipated there will be one University Professor for approximately every 60 full-time regular faculty members, with at most two appointments each year. Such appointments are reported to Senate and the Board of Governors in March and April respectively, and are recognized at Convocation.

Selection Process

1. Annually, nominations will be sought from Faculty deans, directors of schools and department chairs, as well asfrom the university community generally. A nominee shall have demonstrated exceptional scholarly achievementand international pre-eminence in a particular field or fields of knowledge. The individual who nominates acolleague is responsible for gathering the documentation and submitting it to the vice-president academic &provost before the December break. The University Tenure & Promotion Committee will act as the selectioncommittee; its decisions are final.

2. A nomination must be supported by at least six signatures from at least two UW departments/schools and must beaccompanied by a curriculum vitae and a short, non-technical description of the nominee’s contributions.

3. A nomination must also be accompanied by letters from the nominee’s Dean, and from at least two and no morethan five scholars of international standing in the nominee’s field from outside the University. The scholars are tobe chosen by the nominee’s Chair/Director in consultation with the Dean and the nominator. The letter ofnomination should explain why these particular scholars were chosen.

4. Letters soliciting comments from scholars shall be sent by the Chair/Director. Scholars shall be asked to commenton the impact and specific nature of the nominee’s most influential contributions, addressing their responsesdirectly to the Vice-President, Academic & Provost.

5. The dossiers of unsuccessful nominees remain in the pool for two additional years. The appropriate Dean shouldprovide updated information each year.

Ian Orchard, Vice-President Academic & Provost

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University of Waterloo

BOARD OF GOVERNORS Report to the Board of Governors

4 April 2017

FOR APPROVAL _________________________ Department Name Change – Graduate Studies Office Motion: To approve the following name change: change from “Graduate Studies Office” to “Graduate Studies and Postdoctoral Affairs.” Rationale: The role of the Graduate Studies Office is perceived on campus as being responsible for many facets of graduate student administration: admissions, financial awards, records, and degree completion. There is also a growing awareness that the Graduate Studies Office also supports the placement of Postdoctoral fellows on campus. While this has been the core focus of the GSO in the past, more recently, the objectives of the office have evolved. Building from the University’s strategic plan, the Graduate Studies Office currently provides and seeks to expand a number services that are not adequately reflected in the office name. Specifically, the GSO: Partners with internal stakeholders including Marketing and Undergraduate Recruitment,

Marketing and Strategic Initiatives, and the Faculties to enhance the attraction of top-quality graduate students and postdoctoral fellows to the University of Waterloo;

Partners with internal and external stakeholders including the Graduate Student Association, the Faculties and the Student Success Office to enhance the vibrancy of graduate student experience on campus;

Partners with the Faculties and individual faculty members to motivate, catalyze and disseminate transformative research completed by both graduate students and postdoctoral fellows;

Partners with internal stakeholders in supporting graduate students and postdoctoral fellows in their pursuit of professional opportunities.

The name change reflected in the motion better embodies the current and future directions of the office as well as formalizing the office’s role in supporting positive and productive experiences for postdoctoral fellows. The name change is also consistent with those U15 institutions that do not have a Faculty or College of Graduate Studies. Note: At its meeting on 27 March 2017, Senate agreed to recommend the proposed name change to the Board for approval.

Ian Orchard Vice-President, Academic & Provost

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University of Waterloo BOARD OF GOVERNORS

Report to the Board of Governors 4 April 2017

FOR APPROVAL _________________________ Department Name Change – Writing Centre Motion: To approve the following name change: change from “Writing Centre” to “Writing and Communication Centre.” Rationale: Since 2014, the Writing Centre has been redefining its role and mandate in order to meet the diverse needs of students, staff, and faculty in changing communication contexts. As the University of Waterloo prioritizes undergraduate and graduate communication outcomes, the Writing Centre has responded with a renewed mandate and vision that reflects the dynamic nature of writing and communication. From digital design to presentation skills, the Writing Centre’s work now encompasses a broad range of communication activities at all levels. Extending from its core activities of working individually with undergraduate and graduate students, the Writing Centre has developed comprehensive programs and services that foster academic and professional communication skills. These activities have contributed to increased usage and demand. Partnerships with faculty and other support units have resulted in tailored disciplinary and professional communication services for undergraduates. Graduate students have benefitted from improved thesis and defense supports, as well as key professionalization initiatives in partnership with the Graduate Studies Office and other units. A new role in the Writing Centre now supports faculty and postdoctoral fellows with their publications, projects, and research writing. As a result of its expanding role, the Writing Centre needs to accurately communicate its range. A name change will signal to the University community the Writing Centre’s new mandate and increased expertise. For these reasons, it is recommended that Senate approve the name change from “Writing Centre” to “Writing and Communication Centre.” Note: At its meeting on 27 March 2017, Senate agreed to recommend the proposed name change to the Board for approval. Ian Orchard Vice President, Academic & Provost

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University of Waterloo BOARD OF GOVERNORS

Report of the Vice-President, Administration & Finance 4 April 2017

FOR APPROVAL _________________________ Student Services Fee It is recommended that the compulsory Student Services Fee, assessed and collected each term from all full-time and part-time undergraduate and graduate students, be changed effective spring term 2017. Current Proposed 2016/17 2017/18 Increase Undergraduate Full-time $162.00 $162.00 0% Undergraduate Part-time (on campus) 48.60 48.60 0% Graduate Full-time 137.00 133.00 -2.9% Graduate Part-time (on campus) 41.10 39.90 -2.9% Comments:

- The fee is developed in accordance with the Student Services Protocol approved by the Board of Governors in April 1994.

- Services include Athletics & Recreation Services, Health Services, Centre for Career Action, Counselling Services, Student Success Office, Student Security Service, AccessAbility Services – Accessible Transportation, Writing Centre.

- The majority of the members on the Student Services Advisory Committee are students; the committee unanimously recommended the fee changes.

Arts Student Union Fee It is recommended that the Arts Student Union fee, assessed and collected from all full-time on-campus undergraduate students enrolled through the Faculty of Arts be increased from $7.00 per term to $10.00 per term effective fall term 2017. Comments:

- The fee change received unanimous support from their council and has the support of the Federation of Students.

- This is a refundable fee. Refunds may be requested in person by visiting the student society office within three weeks of the start of lectures for each term.

- The fee has not been changed since before 2000. Environment Students Society Fee It is recommended that the Environment Students Society fee, assessed and collected from all full-time on-campus undergraduate students enrolled through the Faculty of Environment be increased from $10.00 per term to $12.50 per term effective fall term 2017.

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Report of the Vice-President, Administration & Finance Report to the Board of Governors – 4 April 2017 page 2

Comments: - The fee increase was approved through a student referendum and by a vote of their council.

The proposed fee change also has the support of the Federation of Students - This is a refundable fee. Refunds may be requested in person by visiting the student society

office within three weeks of the start of lectures for each term. - The fee was previously increased from $5.00 to $10.00 in May 2006

Dennis Huber Vice-President, Administration & Finance

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University of Waterloo BOARD OF GOVERNORS

Report to the Board 4 April 2017

FOR INFORMATION _______________________ Report on the Status of Undergraduate Recruitment and Admissions Admission and Registration Objectives The fall 2016 year one full-time registration target was 6,757 and 7,038 registered by the November 1 official Ministry count date. This represented 104% of the University’s enrolment objective. Registered new admits totalled 6,520 (5,518 domestic and 547 visa). Mathematics registered 197 students into Math/ELAS with the target being 220 and all other faculties registered 125 in the Bridge to Academic Success in English (BASE) program – 160% of target. Marketing and Communications to Attract Prospective Students and Confirm Applicants An evidence-based approach continues to evolve our undergraduate recruitment strategy. Some new and enhanced initiatives for 2016 recruitment included: increased travel in all markets, particularly international; new international recruitment initiatives – e.g., agent pilot program (25 agencies) to diversify our internationally sourced students (64 confirmed students, conversion at higher rates than non-agent recruited students and with higher averages – i.e. 41% with 95+% compared to 22% among comparator confirmed students); negotiated with the Ecuadorian government Waterloo’s continuation as a University of excellence with more programs eligible for the $250K US SENESCYT scholarship (1 student enrolled 2015 and 25 students enrolled 2016); increased promotion of business given almost 25% of undergraduate students are enrolled in a business-related program – this represents one of the largest undergraduate business enrollments in the country; winter applicant conversion visits in key Ontario schools, which resulted in higher applicant conversion; enhanced social media initiatives given this is cited as second in influence to parents. Our research has also shown our most committed and high-quality admits find out about us at a younger age. With this in mind, we have enhanced our younger student recruitment initiatives – e.g., 34 international students enrolled in our 2-week IDEAS Summer Experience (90% reported IDEAS increased interest in attending Waterloo); 1,000+ attendees (on-campus and virtually) at Grade 10 Family night (80% reported the event increased their interest in attending Waterloo). Applications An overall total of year one full-time applications received for fall 2016 was 51,195 – a 10% increase from 46,476 applications in 2015. There was a slight increase in domestic applications (includes Canadian Citizens and Permanent Residents) and a 28% increase in visa applications. Admission Decisions In total, 25,010 year one full-time offers of admission were made for fall 2016 up from 23,733 in 2015 (increase of 5.4%). The number of offers made to visa students was 4,345 for fall 2016 compared to 3,555 last year (increase of 22.2%). Admission Standards As a measure of “quality,” the percentage of Ontario Secondary School (OSS) students with 80% or higher (best 6 grade 12 U/M courses) was 99.2% of the total first year registered newly admitted students. 85% or higher group accounted for 80.8% of the registered students. In addition, the overall median

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Report on the Status of Undergraduate Recruitment and Admissions Report to the Board of Governors – 4 April 2017 page 2

average for first-year full-time registered students increased to 89.79%, which is one of the highest in Ontario. Demographic Data Visa students represented 27.6% of our applicants. The registered first year class is comprised of 20.1% visa students. The number of newly admitted first-year degree registered visa students was 1,309 compared to 1,097 last year (989 in 2014, 975 in 2013, and 733 in 2012). The 16% increase reflects our continued diversification and the importance of international students to meeting enrolment targets. The registered new admits class is comprised of 12.7% out-of-province students. The actual out-of-province number was 1,477 this year compared to 1,234 last year. (Out-of-Province refers to last school attended in Canada outside of Ontario). Diversification continues to grow and supports enrolment as the number of Ontario applicants begins to decrease, and competition intensifies on a global level. New in 2016 Information necessary for international students admitted to co-op to attain their work permits was included in the Letter of Acceptance (included with offer of admission) for the first time. This allowed students to apply for their study and work permits at the same time, months earlier, once admitted to Waterloo. The result was a dramatic increase in the number of students arriving on campus with a work permit and hundreds of hours saved within Co-operative Education. The Merit and President’s scholarships were also included in the offer of admission for the first time, allowing students to see their program of admittance and scholarship at a glance. This process saved Student Awards and Financial Aid, and the Registrar’s Office as a whole significant time formally spent coordinating, printing and adding thousands of scholarship letters to the offer packages. It also allowed the offer packages to be mailed a little bit sooner.

André Jardin Associate Registrar, Admissions

Tina Roberts Director, Marketing & Undergraduate Recruitment

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PRESIDENT’S UPDATE TO THE BOARD OF GOVERNORS APRIL 4, 2017

Dear Governors, I am pleased to provide you with a brief summary of major achievements, initiatives and updates since our last meeting in February along with an update on our Strategic Plan implementation. I will be happy to discuss any of these items in further detail. In this update, I wanted to specifically emphasize the topics of advancement and Business-X programs at UW, while touching on a number of other items that are pertinent to risk management and our strategic plan. A more detailed strategic plan update will be prepared for the October 2017 Board meeting. CONGRATULATIONS/ACHIEVEMENTS

• Gordon Stubley (Mechanical and Mechatronics Engineering) – named a 3M National Teaching Fellow which is the only pan-Canadian, cross-disciplinary recognition of educational leadership and excellence in university teaching

• UW Early Researcher Awards – 56% success rate versus provincial success rate of 29%

• UW subjects rank among world’s top universities – 13 subjects rank among the top 100 (civil engineering, chemical engineering and electrical engineers as well as the natural science subjects of geography, environmental sciences and materials science, architecture, psychology, sports related subjects and statistics and operational research)

o Three subjects were among the top 50 in the world (Hospitality and Leisure Management Studies, Computer Science and Mathematics)

• Nineteen researchers (across all faculties) awarded $1.4M by the Canada Foundation for Innovation for infrastructure to support research

• Five researchers collaborating with industry and other organizations on strategic research projects received more than $3M from NSERC (Philippe Van Cappellen, Zhongwei Chen, Dana Kulic, Sherry Schiff, Norman Zhou)

• Velocity companies have now raised over $500M in capital o Currently housing over 80 tech start-ups o Velocity Science program strongly attracting students/alumni pursuing

new ventures in health-tech, life-sciences, material sciences and Nano-tech. Approximately half of current Velocity companies have a physical/tangible element to their product, with a full quarter of companies using lab space for continued product development.

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ADVANCEMENT UPDATE Since Joanne Shoveller’s arrival in January 2017 as Vice President, Advancement, we have begun building a comprehensive, long-term advancement plan for the university. I am very pleased with the excellent progress incorporating all aspects of communication, consultation and team building. I have asked Joanne to present her current efforts and plans to the Board at our April meeting. Attached as Appendix A to my report, please find a brief outline of progress to date. I look forward to your input and comments. REPORT ON BUSINESS AT WATERLOO PROGRAMS Background: Business studies at Waterloo are important - in 2015/16, 7569 undergraduates were enrolled in a wide range of “Business at Waterloo” programs (majors, minors/options), representing 23.6% of our full- and part-time undergraduates in that academic year. These programs also generated significant revenue - in 2015/16, revenue related to UW business programs (including three affiliated and federated institutions), totaled $99.27 million, or 19.9% of the total UW revenue of $498.74 million. Waterloo does not have a business school yet ranks well above other Canadian universities with business schools. According to Maclean’s rankings of business programs in Canadian universities released in October 2016, Waterloo was ranked 11th in Canada for business, compared to 8th in the previous year. Our business graduates are well employed in high-paying jobs. Other universities are copying elements of our unique approach (subject-grounded, business-enriched, experientially-strong and entrepreneurially-focused) and threatening our competitive edge. Next steps: In light of the above, and as part of the Academic Programming theme of the institutional strategic plan, the Associate VP Academic tasked a working group co-chaired by Drs. Bruce Mitchell and Steve Young to critically assess the state of business studies at Waterloo, with the following questions in mind. (1) Does the status quo serve us well, or is it time to take the next step as it relates to teaching and learning business at Waterloo? (2) How do we set ourselves apart as a non-traditional business school, while attracting the highest quality students intent on studying business? (3) How can we best leverage existing brand strengths of co-operative education and entrepreneurship to enhance Waterloo as a destination for studying business? After a year of work, the working group report “Business at Waterloo Programs: current state and future opportunities” concluded that Waterloo can significantly raise the market visibility of Business at Waterloo, build stronger synergies among undergraduate programs, improve links between business research and our courses, and increase the overall quality of the Business at Waterloo undergraduate experience. Recommendations: The Working Group recommended three structural initiatives to enhance value for Waterloo’s decentralized approach to business education and research:

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• A Waterloo Business Forum to develop measures to increase quality and visibility of Business at Waterloo, including enhancements to experiential learning, strengthening concentrations of business scholarship, supporting new faculty hires, and guiding undergraduate recruitment;

• A Waterloo Business Student Hub, initially conceived to be a virtual center and resource, then to become a physical space that supports Waterloo business students from first year to graduation, and instructors of business courses; and,

• A Business Curriculum Committee to coordinate major business programs, including common business (’BUS’) courses among Faculties and to improve operational delivery effectiveness.

The hub concept when eventually manifest as physical space, will:

1. act as a beacon on Business at Waterloo programs, increasing visibility to high school students, their parents, and and potential co-op employers;

2. serve as a centre for a mix of educational value-added collaborations among Business at Waterloo programs by coordinating or hosting value-added activities and events such as guest speaker presentations, faculty research presentations, and annual or bi-annual workshops or conferences;

3. serve students by providing space or services for student clubs and associations, while at the same time encouraging synergies and collaborations among students from multiple Faculties; and

4. support cross- or inter-Faculty shared projects for academic credit by fourth-year students, to provide opportunity to learn to work across disciplines and professions.

Discussions will begin over the next few months on how to best build momentum on the three structural initiatives described above. GLOBAL ENTREPRENEURSHIP & DISRUPTIVE INNOVATION (GEDI) The GEDI initiative continues to move forward on a number of fronts. Through January and February, meetings were held with senior public servants and political staff in Finance, Innovation Science & Economic Development, Science, PMO, and the granting councils. All local elected officials have been briefed on the latest developments of the project. Conversations continue to advance with two major industry partners that have the potential to be the lead investors for GEDI. The internal business plan is being developed in collaboration with the Office of Research, and the advocacy for the initiative was supported through targeted advertising in national and Ottawa - centric media suggesting Canada’s home for Disruptive Technologies is Waterloo. Additional internal stakeholder meetings have been held to help identify early adopters and participants from campus.

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On March 7th a reception on Parliament Hill raised the profile of Waterloo prior to the federal budget and showcased GEDI and the innovation on campus to MPs and decisions makers. 11 MPs and 2 Ministers Office staff were in attendance. Work also continues to identify potential partnerships in response to the expected call for proposals around the Federal Innovation Clusters and Networks program that is expected to be launched shortly after the Budget. These include specific technologies like Artificial Intelligence (AI), next generation computing, health sciences and automotive. ARTIFICIAL INTELLIGENCE The developments regarding an AI institute in Ontario have moved quickly and were championed by Ed Clark, Premier Wynne’s advisor on economic growth. The Vector Institute will be located at UofT and we have heard that it has confirmed support from the province, Ottawa and several corporate investors. We anticipate the announcement for the Vector Institute on March 30th. The federal budget also announced $125 million to launch a Pan- Canadian Artificial Intelligence Strategy. The Strategy is intended to promote collaboration between Canada’s main centres of expertise in Montréal, Toronto-Waterloo and Edmonton and position Canada as a world- leading destination for companies seeking to invest in artificial intelligence and innovation. The government hopes to expand the pipeline of Canadian talent for artificial intelligence will benefit businesses that wish to develop and submit a proposal for an artificial intelligence supercluster. Local scale-up firms have recommended that Waterloo create 150 spaces for an undergrad machine learning co-op program in Engineering. This is being reviewed by the deans of math and engineering, but only in a context where Waterloo is awarded relevant research funding. Alan Bernstein and CIFAR were specifically named as the group that will lead the new AI strategy on behalf of the Government of Canada. There has been discussion of an AI chairs programs but it is not yet clear the number and value of chairs that will be available to Waterloo to support AI research. RECENT INTERNATIONAL ENGAGEMENT From March 11-16, I travelled to South Korea for a series of events and meetings and was accompanied by Prof. Ian Rowlands (Associate Vice-President, International). Central to the trip was my participation in the Times Higher Education’s Asia Universities Summit. I was invited to lead a panel entitled, ‘Managing university-research collaboration: what works well?’ I also spoke to the issue of ‘Internships and industry-based learning’. I invite you to read the op-ed on the THE-World University Rankings blog which highlights the elements of partnership between universities and industry that will best advance research success and allow innovation.

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In addition to the Summit, I had several business engagements in Seoul. At the invitation of Hon. Song Hee Kyoung, Member of the Korean National Assembly, I presented on the University of Waterloo’s co-operative education model to more than 40 invited attendees at the Assembly. The audience included three other National Assembly members (in addition to Congresswoman Song), representatives of various Korean government ministries, businesspeople, university officials and others. The Canadian Embassy in South Korea also hosted two events. An alumni dinner was held, which was attended by more than 25 alumni (representing multiple decades). And the following morning, the Canadian Ambassador to South Korea introduced me to a group of more than 40 businesspeople, educators and others who had been invited to a breakfast meeting focusing upon the University of Waterloo’s experiences, achievements and plans. There were multiple requests for continued interaction and follow-up. South Korea is a valued partner for the University of Waterloo, with linkages in multiple areas: as a source of international students (nearly 200 enrolled as of Fall 2016) and faculty members (nine across four different Faculties), as a partner in student mobility (exchange agreements with five universities), as a research collaborator (159 co-authored publications since 2014) and as home to many alumni (160 with whom the University is in contact). The trip reinforced existing linkages and identified promising new partners and areas for collaboration. Follow-up work has already begun. INTERNATIONAL WOMEN’S DAY EVENT Waterloo was proud to celebrate International Women’s Day with a special dinner on March 3, 2017. This annual event draws 360 students, staff, faculty, alumni, community partners and government officials to recognize and celebrate women on campus. This year’s celebration highlighted women who have influenced and shaped the institution over the past 60 years. In addition, we released an anthology called Equity In/Action that emerged from our HeForShe writing contest this past fall. A copy will be available at the meeting on April 4th. In addition, I invite you to read the Op-Ed that appeared in the Waterloo Record on March 8th which outlined some of the challenges still faced by many women across the globe. Under the HeForShe IMPACT 10x10x10 framework, Waterloo continues to advance our three commitments: (1) to increase the number of girls and women in our STEM outreach experiences and activities, (2) to increase the number of women in tenure track positions and (3) to increase the number of women in positions that lead the university. We are currently on track to meet all of our targets through a number of innovative and effective initiatives.

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WATERLOO BUDGET MODEL (WBM) The Waterloo Budget Model implementation plan continues in preparation for the model’s start date beginning May 1st, 2017. Presentations and interactive information sessions continued during January and February, allowing University stakeholders to learn more about the model. The associated budget and resource allocation-related business, accountability, and reporting processes continue to be developed to support the model. STRATEGIC ENROLMENT MANAGEMENT Following the extension of the Ministry’s current tuition framework to 2018-19, the tuition-setting process was completed and marked the first time that two years’ worth of domestic tuition rates were approved by the Board. Upper-year international undergraduate students in year-level 2A and above will be held to an increase of 5% during 2017-18. Waterloo’s new Strategic Mandate Agreement (SMA) is currently under development that operationalizes elements of the new provincial funding formula. Preparations for meetings with the SMA Special Advisor are underway that will have implications for the university’s growth and overall funding in future years. SEARCHES

• An offer for the position of University Librarian has been sent, we expect an announcement to come out in the very near future.

• A search is underway for the Dean of Engineering • A search is underway for a University Registrar • A search is underway for a University Secretary

RESEARCH UPDATE International Research Project Highlights

• Ehab El-Saadany (Electrical & Computer Engineering), Texas A&M Engineering Experiment Station/Qatar National Research Fund Ehab was awarded $114K as a subaward from Texas A&M through the Qatar National Research Fund for his project “Hybrid AC/DC Islanded Micro-grids in Qatar: Planning, Operation and Cybersecurity.” Ehab and his colleagues are hoping to assist Qatar in meeting their renewable energy deployment target of 2% by 2020 by developing a hybrid AC/DC micro-grid to meet local energy demands and reduce high electricity consumption that leaves a high carbon footprint.

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• International Research Partnerships Grants – China - February 2017 competition The UW IRPG-China pilot program, awarded 11 projects totaling $455K with $100K funded from the Global Prominence and Internationalization Strategic Theme and the remaining funds provided by the general IRPG and matching funds from the Chinese partner institutions and other external sources. Similar to the IRPG and IRPG-EU programs, this funding provides resources for partnership building with leading researchers/institutions in China.

• Roy Brouwer (Economics, The Water Institute), Queen Elizabeth Advanced Scholars Award Roy has been awarded $498K from Community Foundations Canada for the Queen Elizabeth Advanced Scholars program for his project “Water Security as a Foundation for Healthy Communities and Sustainable Livelihoods.” Roy and his team aim to significantly increase the local and global academic and professional capacity related to sustainable water resources management in five LMICs in direct support of developing (i) climate smart agricultural systems for food security (India and Pakistan), (ii) climate-proof public health services under increasingly severe drought and flood conditions (Zambia) and (iii) safe water supply and sanitation facilities to improve the poor health status of mothers and infants (Kenya and Uganda).

• Richard Kelly (Geography and Environmental Management), Japan Aerospace Exploration Agency (JAXA) Richard has been awarded approximately $100K for a two year research project funded by the Japan Aerospace Exploration Agency. Richard’s project “Maintenance and Development of the JAXA GCOM-W1 AMSR2 Snow Depth and Snow Water Equivalent Algorithm” will aim to map the presence of snow on the Earth’s surface and quantifying how much water is stored in snow to develop applications concerned with the global water and energy cycles, regional or global climate change, and water resource management.

• Fereidoun Rezanezhad (Earth and Environmental Sciences), Qatar University/Qatar National Research Fund Four researchers, with Fereidoun being the lead PI, from the Department of Earth and Environmental Sciences are the co-recipients of a $904K grant from the Qatar National Research Fund (QNRF) to study the fate of groundwater pollutants in arid regions. The Waterloo team, all members of the Water Institute, are part of a consortium including researchers from Qatar University, United Arab Emirates University, Utrecht University, Helmholtz Centre for Environmental Research, and Université Libre de Bruxelles. Over the next three years the project funded by QNRF will use new experimental column systems developed in the Ecohydrology Research Group at the University of Waterloo to

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determine how hydrocarbons behave in soils experiencing high evaporation and high salinities, that is, conditions that are typical for coastal aquifers in Qatar. Research Partnership Highlights Research Partnerships reports the following funding updates:

• En-Jui Yang – Electrical & Computer Engineering – “Research on Compression Acceleration Algorithms with Random Access Ability”

• Alex Wong – System Design Engineering – “Evolutionary Deep Intelligence for Highly-Efficient, Low-Energy Automotive Intelligence”

• Scott Leatherdale – School of Public Health & Health Systems – “Substance Use and Addictions Program: Shaping The Direction of Youth Health Across Canada”

• Ehsan Toyserkani – Mechanical & Mechatronics Engineering – “Intelligent Metal Additive Manufacturing: A key Enabler of Industry” - ORF-RE and FED DEV with multiple industry partners

• Sean Peterson– Mechanical & Mechatronics Engineering – “Development of a Prototype Lower Limb Active Compression Device”

• University of Waterloo has partnered with Facebook SARA (Sponsored Academic Research Agreement - James Tung – Mechanical & Mechatronics Engineering has been invited to submit a full application

Institutional Research Highlights Early Researcher Awards: 17/30 applications were awarded for a success rate of 56.7%. The total amount awarded from MRIS = $2.3K ($4.2K applied for); for a funding rate of 56.7%.

Canadian Foundation for Innovation (John R. Evans Leader Fund – JEFL) – Research Infrastructure Support: 12 unaffiliated submitted on October 17, 2016 for a total CFI requested amount of $1M. June 2016 submissions: 13/13 unaffiliated JELF applications were funded for a 100% success and funding rate. In total, $835K was awarded. 2/2 Affiliated JELFs (as part of the April 2016 CRCs) were awarded for a 100% success and funding rate. In total, $120K was awarded by CFI for these affiliated JELFs.

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Canada Research Chairs: April 2016 results: 5/6 applications (4/4 Tier 1s and 1/2 Tier 2s) were funded for an 83.3% success rate and a 92.4% funding rate (total amount awarded was $6.1M). 14 CRCs submitted on October 24, 2016 for a total request of $9.7M (Tier 1 Renewal’s = 3; Tier 2 Renewals= 2; Tier 2 New applications = 9) 4 affiliated CFI-JELFs submitted for a total of = $552K (total CFI-JELF envelope requested = $190K) FedDev-Investing in Commercial Partnerships: 1 submitted and 1 awarded (100% success rate; funding rate 100%) Toyserkani (requested amount = $8.9M/funded amount = $8.9M) UNIVERSITY RELATIONS UPDATE University of Waterloo 60th Anniversary The Beyond 60 Community Lecture series kicked off in March. This series of lectures will be hosted in public libraries in Waterloo, Kitchener, Cambridge and Stratford and engage our community in future oriented themes. In March, the Beyond 60 lectures included events that focused on Fake News (March 16) and Autonomous Vehicles (March 29). These lectures augmented additional University lectures and panels in the month of March including U.S. Politics (March 9), and the annual TD Walter Bean and Hagey lectures. UNIVERSITY COMMUNICATIONS Executive Communications In January, I joined with universities across Canada to respond to the Executive Order issued by the American administration preventing individuals from seven Muslim-majority countries from entering the U.S. In a recent blog post, I stated, “Globally and here at home, universities are strengthened by the exchange of talent, ideas and experience from students, faculty, researchers and staff. The original principle of academic freedom encompassed thought, expression and geography. Diversity is a strength of this university and of our country. Together, with universities across Canada, we will continue to welcome students, faculty and staff from around the world including those seeking refuge from violence and injustice.” Following on this theme, I also participated in a panel discussion at the Economic Club of Canada on March 7 to discuss retaining and attracting tech talent in light of the travel ban. On March 9, I opened a public panel discussion that reviewed the political, social and economic effects of the new US administration.

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Media Relations The University of Waterloo was mentioned in approximately 7,429 news stories between January and March 2017. Selected news coverage included:

• Professor Hamdullahpur spoke at the Australia Canada Economic Leadership Forum on the importance of universities in rapidly developing knowledge clusters. (Australian Financial Review)

• Waterloo research key part of study released by the Canadian Cancer Society that shows that sugary drink consumption will result in over 63,000 deaths in the next 25 years. (Globe & Mail, CBC, Global News, Guardian)

• University of Waterloo team enters next phase of Hyperloop competition (Toronto Star, CBC)

• Times Higher Education lists UWaterloo among world’s top 50 universities. (Times Higher Education)

• UWaterloo is listed among the top 10 universities in the world that graduate start-up founders that become billionaires. (BBC News, University Affairs)

• UK and UWaterloo physicists unveil evidence the world could be a hologram. (UK Daily Mail, CBC, Huffington Post UK)

• UWaterloo research finds Omega-3 supplements can cut risk of childhood asthma. (Times of India, CBC)

GOVERNMENT RELATIONS Government Relations continues to engage in advocacy with various partners for increased investments in campus infrastructure, economic development opportunities in the region, and to the provincial and federal government and Metrolinx for the need for better transportation linkages within the Toronto – Waterloo Innovation Corridor. Some recent government activities include:

• February 8th, Ed Clark-Business Advisor to the Premier, visited campus to discuss Artificial Intelligence.

• February 27th, Health Canada visit by Deputy Minister and ADM including tour, recruitment event and researcher roundtables in Environment, Science and Applied Health Sciences.

• March 2nd, visit by Heritage Minister Joly to the Velocity Garage. • March 7th, UW reception on Parliament Hill.

I will provide an update on the March 22nd Federal budget at the Board meeting. COMMUNITY RELATIONS & EVENTS Throughout the year, the University participates in community events and initiatives, and sponsors programs and activities that support the engagement of our students, faculty and staff in our community.

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• Teams of students participated in The Food Bank of Waterloo Region’s annual Canstruction event, featuring a 60th anniversary themed build.

• Waterloo sponsored Biomechanics: The Machine Inside, a three month exhibit at the Ontario Science Centre in Toronto. The exhibit engages families and children during peak engagement opportunities such as Family Day and March break.

• Students, staff and faculty were mobilized to support Waterloo’s bid to host the Canada Summer Games.

• The University is preparing to welcome over 1,200 high school leaders from across Canada as part of the Canada Student Leadership Conference this fall.

• The University took part in a number of community events, including the Greater Kitchener Waterloo Chamber of Commerce annual business excellence awards, where President Hamdullahpur presented Young Entrepreneur of the Year to Hongwei Liu of MappedIn.

Waterloo Innovation Summit 2017 Building on a highly successful September 2016 event, planning is underway for the 2017 Summit to be held September 13-15, 2017. Amanda Lang of Bloomberg News and Jordon Banks of Facebook Canada will serve as co-chairs. Communitech’s role will change to one of creative advisor and sponsor/partner. The theme this year is “Hacking the Future.” I look forward to discussing these and any other issues and subjects on April 4th.

Feridun Hamdullahpur President and Vice-Chancellor

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Appendix A

1

MEMO To: Board of Governors From: Joanne Shoveller

Vice President, Advancement Date: April 4, 2017 Re: ADVANCEMENT BRIEFING Following extensive consultations with the Deans, university leadership and the Advancement team, our five-prong approach to increase the engagement of donors and alumni is now being developed into a full pan-university strategy. While recognizing that a significant portion of the fundraising team has de-centralized reporting, fundraising and alumni engagement growth will come only from building momentum around a well-coordinated, unified strategy. The underlying premise is that well-coordinated, collegial, partnership-driven donor pipelines that engage the Deans, the President, VP Advancement, relationship managers and volunteers will build sophisticated, strategic, sustainable and fruitful relationships with current and potential donors that will yield a greater number of and more generous philanthropic gifts for the University of Waterloo. Therefore central team and faculty-based development teams are engaged in active fundraising to maximize year-end results, while expanding our activities in the following ways:

1) Donor centred approach: All decisions and strategies have a donor-centred, or alumni-centred, approach. We have blended Alumni Relations and Development to gain advantages of shared messaging, activities and alumni engagement through the following:

i. Increased focus on four geographic areas: Vancouver (Western Canada) Toronto (GTA), Kitchener-Waterloo Region and Asia

ii. Strengthening the bridge from student to alumni iii. Focus on annual and leadership giving iv. Stewardship through expanded donor recognition events, geographic

engagement of donors and creation of high potential lists for awards, speakers, and volunteer positions

v. Strategic use and growth of volunteer opportunities to engage alumni and donors

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Appendix A

2

2) Faculty engagement: The Deans and faculty-based advancement team members will be supported as the primary drivers of most relationships with alumni and donors through the following actions:

• The Central Advancement Team is meeting with all 6 faculties individually to develop clarity on the service offered to each faculty

• Strengthened relationships and accountability measures between Central Advancement and the Faculty teams through retreats, continuous meetings and joint donor calls.

• Continuous engagement with the Deans through personal one-on-one meetings, regular meetings with the President, Provost and Deans, and development of externally focused materials to communicate the shared and unique visions of the university and faculties.

3) President and leadership engagement: The strategic use of the President’s role

will be expanded and enhanced to align carefully with the Deans’ advancement roles as well as other key academic, institutional and volunteer leaders

4) Central Advancement resources optimization: The strategic link between the central Advancement department, the faculties and other departments in the university will be leveraged to grow the medium and long-term fundraising results for the University of Waterloo.

5) Accountability, transparency and results: Align with priorities and strategic

plans to aim for the highest financial results while activating new prospects.

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University of Waterloo BOARD OF GOVERNORS

Report of the Vice-President, Academic & Provost 4 April 2017

FOR APPROVAL ___________________________

At its meeting on 27 March 2017, Senate considered the proposed 2017/18 Operating Budget, and endorsed the budget as presented (see attached).

1. Motion: To approve the 2017/18 Operating Budget, as described in Attachment 1.

Ian OrchardVice-President, Academic & Provost

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UNIVERSITY OF WATERLOO

2017/18 Operating Budgeted Revenue

Board, 4 April 2017

2016/17 Estimated Estimated

Base 17/18 % 17/18 $ 2017/18

17-02-07 Increase Increase Base Notes

$000 $000 $000

REVENUE

Grant

Enrolment 231,154 (2.8) (6,533) 224,621 [1]

Student Success & Differentiation 12,998 59.5 7,740 20,738 [2]

Special Purpose 4,534 8.1 367 4,901 [3]

International Student Recovery (4,382) 8.1 (355) (4,737) [4]

Transfers to AFIW (13,724) 1.8 (252) (13,976) [5]

230,580 0.4 967 231,547

Tuition

Undergraduate 355,606 26,348 381,954 [6]

Graduate 58,709 3,427 62,136 [7]

Transfers to AFIW (18,519) (457) (18,976) [5]

395,796 7.4 29,318 425,114

Other Revenue

Co-op Recovery 18,916 1,614 20,530

Interest 8,000 8,000

Research Overhead 7,700 7,700

Services to AFIW 3,770 85 3,855

Student Services Fee 10,739 165 10,904

Miscellaneous 12,349 (4,058) 8,291 [8]

61,474 (3.6) (2,194) 59,280

Total Revenue 687,850 4.1 28,091 715,941

NOTES TO 2017/18 OPERATING REVENUE

[1] The provincial government is modifying its funding formula. Effectively, UW's total grant in 2017/18 will not change from 2016/17.

The Enrolment Grant reduction of $6.5M results from transferring $7.7M into the Student Success & Differentiation Grant (see note 2)

offset by a $1.2M increase from enrolment changes; previously reported as Basic Grant, Graduate Growth, Undergraduate Growth,

and Policy Levers.

[2] Student Success & Differentiation Grant is a new category of funding that will be tied to performance metrics. We expect that in

2017/18, $7.7M will be transferred from the Enrolment Grant; previously reported as Quality Improvements Fund, Performance

Fund, and Research Infrastructure.

[3] Special Purpose Grant was previously reported as Clinical Programs, Grant in lieu of Taxes, and Access for Disabled.

[4] The increase is the result of continued growth in international student enrolment.

[5] Affiliated and Federated Institutions of Waterloo (AFIW) includes Conrad Grebel, Renison, St. Paul's, and St. Jerome's; previously

reported as Transfers to Colleges.

[6] The Province's tuition framework has been extended until 2018/19. Increase in undergraduate tuition results from continued

international growth and overall tuition rate increases. The 2017/18 amount reflects the forecasted tuition collected from

international students net of tuition rebate applied to the undergraduate international students in year 2 and above.

[7] The increase reflects continued growth in international graduate enrolment and tuition rate increases.

[8] Miscellaneous revenue estimates include: application processing fees, other student related fees, rental revenue, and other general

revenues. The $4.1M reduction relates to the following: non credit tuition, Health Services and Optometry OHIP and professional

services revenue. $4.1M of offsetting expenses have also been removed from the expense budget.

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UNIVERSITY OF WATERLOO

2017/18 Operating Expense Budget

Board, 4 April 2017

2016/17 Estimated

Base % Incr $ Incr 2017/18 2017/18 2017/18 % of

17-02-07 (Decr) (Decr) Base One-Time Total Income Notes

$000 $000 $000 $000 $000

EXPENSES

Salary and Wages

Current salaries and wages 402,936 402,936 402,936 56.3

Salary increase costs 12,920 12,920 12,920 1.8

Secondments 343 343 343 0.1

Total salary and wages 403,279 3.2 12,920 416,199 416,199 58.2 [1]

Benefits

Current benefits 87,405 87,405 87,405 12.2

Benefit increase costs 4,133 4,133 4,133 0.6 [2]

Faculty professional expense

reimbursement plan 2,387 90 2,477 2,477 0.3

Parental leave supplement 1,411 1,411 1,411 0.2

Total benefits 91,203 4.6 4,223 95,426 95,426 13.3

Total salaries and benefits 494,482 3.5 17,143 511,625 511,625 71.5

Student Support

Graduate incentive fund 401 401 401 0.1

Graduate student support 8,351 8,351 8,351 1.2

Senate matching scholarships 160 160 160

Support for international graduate students 8,418 217 8,635 8,635 1.2

Tuition set aside 22,080 3,174 25,254 25,254 3.5

Undergraduate scholarships/bursaries 10,650 362 11,012 11,012 1.5

Total student support 50,060 7.5 3,753 53,813 53,813 7.5

Income Sharing

Graduate international growth 214 (214) 0 0

Undergraduate expansion 104 (104) 0 0

Waterloo budget model allocation to faculties 10,190 10,190 10,190 1.4 [3]

Total income sharing 318 9,872 10,190 10,190

Sub-total 544,860 5.6 30,768 575,628 575,628 80.4

2

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UNIVERSITY OF WATERLOO

2017/18 Operating Expense Budget

Board, 4 April 2017

2016/17 Estimated

Base % Incr $ Incr 2017/18 2017/18 2017/18 % of

17-02-07 (Decr) (Decr) Base One-Time Total Income Notes

$000 $000 $000 $000 $000

Accessibility fund for students with disabilities 1,045 1,045 1,045 0.1

Base budget adjustment to reflect overhead costs 3,966 3,966 3,966 0.6

Insurance 1,800 1,800 1,800 0.3

Library acquisitions 8,519 8,519 8,519 1.2

Municipal taxes 2,576 2,576 2,576 0.4

Strategic resource fund 28,199 4,211 32,410 32,410 4.5 [4]

Utilities 20,620 1,100 21,720 21,720 3.0 [5]

Sub-total 66,725 8.0 5,311 72,036 72,036 10.1

Supplies and expenses 86,694 (2,237) 84,457 84,457 11.8 [6]

Gross expenses 698,279 4.8 33,842 732,121 732,121 102.3

Cost recoveries and chargeouts (12,789) (12,789) (12,789) (1.8)

Manageable allowance (500) (500) (500) (0.1)

Estimated net expenses 684,990 4.9 33,842 718,832 718,832 100.4

Estimated revenue 715,941

Excess revenue over expenses (2,891)

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Board, 4 April 2017

NOTES TO THE 2017/18 OPERATING EXPENSE BUDGET

[1] The increase to salary and wages includes funding for new faculty and staff positions and

estimated salary increase costs based on salary settlements in place.

[2] The 4.7% increase in current benefit costs include: costs for new faculty and staff

positions – 1.7%; rate and premium changes in employer contributions for extended health

coverage, dental coverage, life insurance, CPP, employment insurance and workplace

safety insurance - .9%; and, costs associated with salary increases – 2.1%.

[3] This allocation replaces the previous income sharing with a single allocation of net revenue

to the faculties based on the Waterloo budget model.

[4] The strategic resource fund is associated with strategic planning and agreements to be

distributed by the Provost. The academic development fund, programs holdback, and the

contingency reserve are now included in this fund.

[5] The utilities increase is a result of increases for electricity and water.

[6] The net changes to supplies and expenses includes additional costs associated with

enterprise software maintenance and new building maintenance as well as a $4.1M

reduction to the following items that also have offsetting reductions to the miscellaneous

revenue estimate: non credit tuition, Health Services and Optometry OHIP and

professional services.

Supplies and expenses is the total of non-salary budgets in faculties and academic support

units that are not specifically identified elsewhere in the budget. Based on 2015/16 actual

expenses, included in this number are the following items:

$millions

Equipment, maintenance and rentals 19.9

Travel and hospitality 12.1

Supplies 11.6

Computing, including software 8.7

Contracted services 7.2

Consulting 2.7

Telephone 2.7

Purchases for resale 2.5

Printing 2.3

Postage 1.8

Total 71.5

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DRAFT WATERLOO BUDGET MODELResource Allocation Summary ($ in millions)

AHS ARTS ENG ENV MATH SCIFACULTIES TOTAL

AFIW ASUUNIVERSITY 

FUNDTOTAL

REVENUEEnrolment Grant 19.0             36.3            52.2            17.5            31.6            41.2             197.8          3.5              ‐                18.6            219.9         Student Success & Differentiation Grant 0.3               0.5              1.2              0.3              0.5              0.8               3.6              ‐                ‐                17.2            20.8           Special Purpose Grant ‐                 ‐                ‐                ‐                ‐                1.3               1.3              ‐                1.4              2.2              4.9             Tuition 16.5             61.1            113.7          19.3            118.5          58.1             387.2          3.7              25.3            27.9            444.1         Other Operating Revenue 0.8               0.3              3.2              0.3              0.6              5.1               10.4            ‐                35.2            13.7            59.3           Inter‐Divisional Teaching Allocation (3.5)              7.0              (5.4)             (2.3)             (2.0)             (2.5)              (8.8)             8.8              ‐                ‐                ‐               

TOTAL REVENUE 33.1             105.2          164.9          35.1            149.2          104.0           591.5          16.0            61.9            79.6            749.0         

ACADEMIC SUPPORT UNIT EXPENSE ALLOCATIONFaculty Space 2.0               3.6              12.4            1.5              5.9              10.3             35.7            (35.7)          Student Administration 4.0               10.2            15.2            4.0              11.9            8.9               54.2            (54.2)          General Administration 0.8               3.1              4.2              0.9              2.7              3.1               14.8            (14.8)          IST Administration 2.0               5.7              5.9              2.0              6.0              4.8               26.4            (26.4)          Library Administration 1.6               4.6              4.8              1.7              4.9              3.9               21.5            (21.5)          Research Administration 0.9               0.6              3.8              0.4              1.4              3.2               10.3            (10.3)          University Advancement 0.9               2.4              3.7              1.6              1.6              1.7               11.9            (11.9)          Finance Administration (Business Ops) 0.7               2.6              3.5              0.8              2.3              2.6               12.5            (12.5)          University Relations 0.4               1.6              2.1              0.5              1.4              1.6               7.6              (7.6)            HR Administration 0.4               1.3              1.8              0.4              1.1              1.2               6.2              (6.2)            

TOTAL EXPENSE ALLOCATION 13.7             35.7            57.4            13.8            39.2            41.3             201.1          (201.1)        

NET REVENUE 19.4             69.5            107.5          21.3            110.0          62.7             390.4          16.0            263.0          79.6            749.0         Faculty Baseline 19.7             77.1            104.8          22.6            78.8            67.0             370.0         Net Variance (0.3)              (7.6)             2.7              (1.3)             31.2            (4.3)              20.4           

WBM ALLOCATION  19.7             77.1            104.8          22.6            78.8            67.0             370.0          16.0            263.0          102.9          751.9         

Research Support Fund (based on 2016/17) 0.5               0.6              3.6              0.5              1.2              1.8               8.2              2.1             TOTAL FACULTY ALLOCATION 20.2             77.7            108.4          23.1            80.0            68.8             378.2         

UNIVERSITY FUND REVENUEDirect Revenue 79.6           Net Variance 20.4           

TOTAL UNIVERSITY FUND REVENUE 100.0         

UNIVERSITY FUND EXPENSESSalary & Benefit Increases 17.1           AFIW Overhead 17.0           Strategic Resource Fund 32.4           Temporary Agreements 10.4           Risk Management Expenses 15.8           Waterloo Budget Model Allocation to Faculties 10.2           

TOTAL UNIVERSITY FUND EXPENSES 102.9         

EXCESS REVENUE OVER EXPENSES (2.9)             (2.9)            

This summary report is gross of Affiliated and Federated Institutions of Waterloo (AFIW) transfers.

Salary increases allocated according to the faculty salary increase process

To be determined by the President and Provost with recommendation from Strategic Budget Advisory Committee

47

University of Waterloo Senate Finance Committee

2017-2018 Operating Budget

Supplementary Data

Fall Year One Enrolments and Targets ......................................................... SD1 †

Summary of FTE Undergraduate Enrolment ................................................. SD2 †

Summary of FTE Graduate Enrolment .......................................................... SD3

Historical and Projected BIU Teaching Units (BTU) by Faculty ..................... SD4 †*

Summary of Home Enrolment and Teaching Activity Indicators .................... SD7

Comparison of BIU Teaching Units (BTU) per FTE Faculty......................... SD10

Summary of Regular Faculty Appointments ................................................ SD11

Faculty Complement by Department ........................................................... SD12

Academic Support Staff Positions by Department ...................................... SD13

Glossary of Terms ....................................................................................... SD17

Notes: † The table includes data for the Affiliated and Federated Institutions of Waterloo. Throughout the tables the symbol ° is used to identify terms defined in the Glossary. * Historical and Projected BIU Teaching Units (BTU) Graphs. Prepared by Institutional Analysis & Planning, March 15, 2017

48

Fall 2013Actual

Fall 2014Actual

Fall 2015Actual

Fall 2016Target

Fall 2016Actual

Fall 2017Target

Fall 2013Actual

Fall 2014Actual

Fall 2015Actual

Fall 2016Target

Fall 2016Actual

Fall 2017Target

University of WaterlooFall Year One Enrolments° and Targets°

as at February 2017 (Including Affiliated and Federated Institutions of Waterloo)SD

1

Applied Health Sciences

Health Studies 88 98 71 58 97 73Co-op

Kinesiology 123 135 158 132 196 155

Public Health 29 17 19 16 27 20

Recreation & Leisure St 86 89 65 71 75 75

326 339 313 277 395 323

Health Studies 71 77 72 69 88 81Regular

Kinesiology 104 96 69 94 92 99

Public Health 11 16 13 19 19 21

Recreation & Leisure St 22 21 24 25 19 23

208 210 178 207 218 224

534 549 491 484 613 547

Arts

Accounting & Financial Mgmnt 393 318 398 305 436 326Co-op

Arts 1 1 1 1 3 1

Arts and Business 327 325 321 350 339 360

721 644 720 656 778 687

Arts 601 446 406 478 368 447Regular

Arts and Business 79 46 51 54 37 40

Global Bus & Digital Arts 130 124 130 118 169 142

Independent Studies 1 1

Social Development 92 71 83 86 81 86

903 688 670 736 655 715

1,624 1,332 1,390 1,392 1,433 1,402

Computing & Financial Mgmt

Computing & Fin Management 44 42 41 41 45 41Co-op

44 42 41 41 45 41

44 42 41 41 45 41

Engineering

Architecture 76 82 76 78 76 77Co-op

Biomedical Engineering 42 55 56 56 67

Chemical Engineering 154 146 137 150 142 145

Civil Engineering 145 123 120 131 137 130

Computer Engineering 216 227 267 191 277 191

Electrical Engineering 189 181 155 207 160 203

Environmental Engineering 70 59 75 74 63 74

Geological Engineering 26 30 41 33 21 31

Management Sciences 89 86 66 76 77 78

Mechanical Engineering 239 207 218 220 231 218

Mechatronics 148 196 192 184 204 193

Nanotechnology Engineering 106 116 114 117 119 116

Systems Design 100 81 87 96 97 96

1,558 1,576 1,603 1,613 1,660 1,619

1,558 1,576 1,603 1,613 1,660 1,619

Notes:

The report includes full-time 1A and 1B students registered in the fall term only. Students admitted in the winter and spring. ESL students and non-degree are excluded.University College students are included in the Faculty of Arts, and were included in the Faculty of Mathematics up to 2013/2014. Bachelor of Social Work, Optometry and Pharmacy are excluded as they are 2nd entry programs.

Totals may not add due to rounding.° Term is defined in Glossary.

Environment

Env & Resource Studies 63 66 70 65 61 64Co-op

Environment & Business 105 129 95 115 116 110

Geography 60 45 38 53 33 35

Geomatics 74 49 60 52 64 62

Urban&Regional Planning 130 123 124 115 129 126

432 412 387 400 403 397

Env & Resource Studies 16 11 8 6 14 12Regular

Environment & Business 2 5 4 4

Geography 47 42 44 53 27 35

Geomatics 3 8 9 10 10 10

Integrated Studies 30 32 23 38 26 26

International Development 25 49 47 43 35 40

Urban&Regional Planning 1

123 148 135 150 116 123

555 560 522 550 519 520

Mathematics

Business 101 130 118 115 116 120Co-op

Chartered Accountancy 53 50 53 65 81 66

Computer Science 265 419 299 333 375 310

Fin. Analysis & Risk Mgmt 92 95 123 117 119 120

Mathematics 438 405 433 426 339 431

949 1,099 1,026 1,056 1,030 1,047

Computer Science 89 77 47 62 31 24Regular

Fin. Analysis & Risk Mgmt 16 12 15 13 29 14

Mathematics 311 356 279 236 372 237

416 445 341 311 432 275

1,365 1,544 1,367 1,367 1,462 1,322

Science

Chartered Accountancy 12 16 20 10 9 10Co-op

Life Sciences 367 281 283 270 316 265

Physical Sciences 229 222 239 165 238 160

Science 10 18 12 47 22 47

Science & Business 80 59 75 87 79 86

698 596 629 579 664 568

Life Sciences 284 220 242 282 268 282Regular

Physical Sciences 29 30 44 38 48 36

Science 239 264 209 275 204 276

Science & Business 3 7 7 20 6 20

555 521 502 615 526 614

1,253 1,117 1,131 1,194 1,190 1,182

Software Engineering

Software Engineering 151 135 123 126 132 124Co-op

151 135 123 126 132 124

151 135 123 126 132 124

Total Fall Year One

4,879 4,843 4,842 4,748 5,107 4,806Co-op

2,205 2,012 1,826 2,019 1,947 1,951Regular

7,084 6,855 6,668 6,767 7,054 6,757

49

Source: Undergraduate Forecast - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

University of WaterlooFall Year One Enrolments° and Targets°

4500

4750

5000

5250

5500

5750

6000

6250

6500

6750

7000

7250

7500

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Full-

time

Enro

lmen

t

Fall

Target Actual

current year

SD1a

50

University of WaterlooSummary of Undergraduate FTEs°

as at February 2017 (Including Affiliated and Federated Institutions of Waterloo)

13.14Actual

14.15Actual

15.16Actual

16.17Forecast

16.17Actual

17.18Forecast

SD2

Total Undergraduate Enrolment

Part-Time

Faculties

Monitoring of the accuracy of the undergraduate forecast over the past decade indicates that the forecast underestimates enrolment by about 2.31%. Adjusted 17.18 enrolments are: Total 29,688 Co-op 17,328 Part-Time 938 (adjusted totals are reflected in graph SD2a). Income projections are similarily adjusted.Renison data are Bachelor of Social Work.

Totals may not add due to rounding.° Term is defined in Glossary.

Notes:

Source: Undergraduate Forecast - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

RegularApplied Health Sciences 1,092 1,128 1,182 1,103 1,238 1,192

Arts 4,907 4,550 4,265 4,363 4,038 4,018

Engineering 233 220 196 194 188 193

Environment 817 796 790 698 776 653

Interdisciplinary Studies

Mathematics 2,726 2,673 2,667 2,608 2,817 2,664

Renison 136 137 129 120 135 120

Science 3,193 3,170 3,287 3,290 3,327 3,241

13,104 12,674 12,516 12,376 12,519 12,081

Co-opApplied Health Sciences 891 952 971 909 1,061 975

Arts 2,079 2,002 2,169 1,994 2,358 2,210

Computing & Financial Mgmt 111 109 116 97 135 106

Engineering 5,107 5,287 5,333 5,563 5,599 5,647

Environment 1,275 1,305 1,318 1,271 1,346 1,279

Mathematics 3,554 3,871 3,997 3,858 4,223 4,165

Science 1,824 1,987 2,114 1,973 2,232 2,073

Software Engineering 459 484 471 472 495 480

15,300 15,997 16,489 16,137 17,449 16,935

458 433 451 467 471 459On-Campus

458 501 489 499 444 479Distance Education

916 934 966940 915 938

Applied Health Sciences 1,983 2,080 2,152 2,012 2,299 2,167

Arts 6,986 6,552 6,434 6,357 6,396 6,228

Computing & Financial Mgmt 111 109 116 97 135 106

Engineering 5,340 5,507 5,529 5,757 5,787 5,840

Environment 2,092 2,101 2,108 1,969 2,122 1,932

Interdisciplinary Studies

Mathematics 6,281 6,544 6,664 6,467 7,040 6,829

Renison 136 137 129 120 135 120

Science 5,018 5,157 5,401 5,263 5,559 5,315

Software Engineering 459 484 471 472 495 480

28,406 28,671 29,004 28,514 29,968 29,017

51

The graphs above depict the UG Forecasted FTEs after an adjustment is applied (2.31% for 2017/2018).Source: Undergraduate Forecast - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

University of WaterlooSummary of Undergraduate FTEs°

Undergraduate Enrolment

800

850

900

950

1,000

1,050

1,100

1,150

1,200

07.08 08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

Part-

time

FTEs

Part-time FTEs

current year

40%

45%

50%

55%

60%

65%

70%

18,000

19,000

20,000

21,000

22,000

23,000

24,000

25,000

26,000

27,000

28,000

29,000

30,000

07.08 08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

----

--%

Co-

op F

TEs

to T

otal

FTE

s

------

---To

tal F

TEs

current year

SD2a

52

13.14 14.15 15.16 16.17 16.17 17.18Actuals Actuals Actuals Forecast Actuals Forecast

Master'sApplied Health Sciences 289 296 299 330 316 363Arts 457 462 450 433 438 468Engineering 849 801 796 882 860 928Environment 268 281 281 293 271 281Mathematics 353 357 356 395 392 417Optometry 12 6 8 13 15 17Science 251 244 244 263 256 262Theology 16 18 18 18 20 20

Total 2,495 2,464 2,453 2,626 2,568 2,755

DoctoralApplied Health Sciences 104 111 119 120 121 122Arts 265 266 262 259 256 246Engineering 686 672 665 666 655 656Environment 103 107 123 138 133 133Mathematics 273 268 285 291 301 318Optometry 22 24 23 22 19 13Science 259 278 284 292 285 282

Total 1,712 1,726 1,761 1,787 1,770 1,770

Grand Total 4,207 4,189 4,214 4,412 4,338 4,525

Notes:

Master's enrolment includes graduate-level, non-degree, diploma and certificate programs and Year 1 of 3-Year PhD.Students enrolled in the former full-cost recovery Masters programs are included and actual historical data are restated.Graduate programs offered at the Affiliated and Federated Institutions of Waterloo are included with their home Faculty. Master of Social Work is included in AHS FacultyMaster of Peace and Conflict Studies is included in Arts Faculty

Totals may not add due to rounding.° Term is defined in the Glossary.Source: Graduate Forecast - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

University of WaterlooSummary of FTE Graduate Enrolment°

as at February 2016 (Including Affiliated and Federated Institutions of Waterloo)

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

06.07 07.08 08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17

FTE

s E

nrol

led

Graduate Enrolment

Masters PhD Total

SD3

Current year ->

53

Sources: Undergraduate and Graduate Forecasts, BTU Table - Institutional Analysis & PlanningPrepared by: Institutional Analysis Planning

Total BTUs Prelim Projected08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

Applied Health Sciences 2,447 2,518 2,584 2,736 2,867 3,406 3,447 3,592 4,010 3,836Arts 12,507 13,224 13,716 14,196 14,427 14,884 14,631 14,556 14,826 13,752Engineering 11,420 12,163 12,330 11,349 11,778 11,834 11,982 12,201 12,525 12,990Environment 2,565 2,895 3,280 3,675 3,768 3,767 3,722 3,823 3,900 3,657Mathematics 8,383 9,344 9,796 10,516 10,702 10,889 11,162 11,930 12,605 12,598Science 7,812 8,359 8,963 9,194 9,113 9,468 9,747 10,052 10,195 10,057Social Work (BSW) 192 204 230 259 318 380 439 441 524 396Theology 42 52 43 35 29 47 44 44 51 49Total 45,369 48,760 50,943 51,960 53,001 54,676 55,174 56,638 58,636 57,335

Year One Enrolment°Undergraduate BTUs Prelim Projected Actual Actual Target°

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18 Fall 15 Fall 16 Fall 17Applied Health Sciences 1,492 1,516 1,548 1,620 1,673 1,949 1,990 2,108 2,433 2,150 491 613 547Arts 10,610 11,299 11,698 12,086 12,258 12,610 12,304 12,308 12,607 11,494 1,411 1,456 1,423Engineering 7,679 8,159 8,447 7,960 8,374 8,703 9,117 9,286 9,692 9,913 1,665 1,726 1,681Environment 1,724 2,070 2,430 2,669 2,683 2,536 2,492 2,565 2,635 2,351 522 519 520Mathematics 7,072 8,026 8,553 9,177 9,443 9,663 9,955 10,674 11,252 11,166 1,449 1,551 1,405Science 6,418 6,978 7,487 7,710 7,785 8,190 8,474 8,818 9,020 8,890 1,131 1,190 1,182Social Work (BSW) 192 204 230 259 318 380 439 441 524 396 0 0 0Total 35,187 38,253 40,391 41,479 42,534 44,032 44,770 46,199 48,163 46,361 6,668 7,054 6,757

EstimatedGraduate BIUs Prelim Projected % Change % Change % Change

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18 in 15.16 in 16.17 in 17.18Applied Health Sciences 955 1,001 1,037 1,117 1,194 1,457 1,457 1,484 1,577 1,685 1.8% 6.3% 6.9%Arts 1,897 1,924 2,018 2,110 2,169 2,274 2,327 2,249 2,219 2,257 -3.4% -1.3% 1.7%Engineering 3,741 4,004 3,883 3,389 3,404 3,131 2,865 2,914 2,833 3,077 1.7% -2.8% 8.6%Environment 840 825 850 1,007 1,085 1,231 1,230 1,258 1,265 1,306 2.3% 0.6% 3.3%Mathematics 1,311 1,319 1,243 1,339 1,259 1,225 1,208 1,256 1,353 1,432 4.0% 7.7% 5.8%Science 1,395 1,382 1,476 1,484 1,327 1,278 1,274 1,234 1,175 1,167 -3.1% -4.8% -0.7%Theology 42 52 43 35 29 47 44 44 51 49 0.5% 15.5% -3.1%Total 10,182 10,507 10,552 10,481 10,468 10,643 10,403 10,439 10,473 10,974 0.3% 0.3% 4.8%

MSW and MPACS programs commenced in 2012/13. Totals have been added to their respective faculties (AHS) and (Arts).

SD4

Social Work (BSW), Master of Social Work (MSW), Master of Peace and Conflict Studies (MPACS) and Theology are included in the report in order to incorporate all programs at the Affiliated and Federated Institutions of Waterloo.

The decline in Engineering from 10.11 to 11.12 is due to the responsibility for the Engineering PD program moving to WatPD beginning in Winter 2011.

Totals may not add due to rounding. Historical data are restated.

Fall year one enrolment excludes new year one admits for winter and spring, ESL and non-degree students admitted to second-entry programs.Undergraduate BTUs in Computing and Financial Management and Software Engineering are credited to the Faculty instructing the students.Graduate BIUs include students in the former full-cost recovery programs and excludes ineligible students, both domestic and international.

University of WaterlooHistorical and Projected BIU Teaching Units (BTUs)°

by Faculty (Including Affiliated and Federated Institutions of Waterloo)

Actual BTUs are based on undergraduate courses taught and graduate enrolments. Preliminary BTUs are based on estimated undergraduate courses taught and final graduateenrolment data. Projected BTUs are based on forecasted enrolments and historical BTUs generated per FTE registered.

BIU° Teaching Unit (BTU): BTUs are funding units defined by the University of Waterloo for internal use. They are a measure of the government operating grant generating capacity of a Faculty. In contrast with the BIUs claimed to government in which the Faculty receives credit for students registered, BTUs give undergraduate credit for student term courses taught. Student term courses taught are converted to BTUs using the average course load and BIU weight for students registered in that Faculty. Graduate BIUs° and BTUs are equivalent.

54

2016.17 BTUs are based on estimated 2016.17 undergraduate courses taught and final graduate enrolment. 2017.18 BTUS are based on projected enrolments.

Undergraduate BTUs in Computing and Financial Management and Software Engineering are credited to the Faculty instructing the students.

Graduate BTUs include students in the former full-cost recovery programs and exclude ineligible international students.

The decline in Engineering from 10.11 to 11.12 is due to the responsibility for the Engineering PD program moving to WatPD beginning in Winter 2011.

Historical data are restated.

University of WaterlooHistorical and Projected BIU Teaching Units (BTUs) Including Affiliated and Federated Institutions of Waterloo (AFIW)

February 2017

SD5

32,000

36,000

40,000

44,000

48,000

52,000

56,000

60,000

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

BTU

S

Year

Total (Including AFIW)

8001,2001,6002,0002,4002,8003,2003,6004,0004,400

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

BTU

S

Year

Applied Health Sciences

8,8009,600

10,40011,20012,00012,80013,60014,40015,20016,000

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18B

TUS

Year

Arts

55

2016.17 BTUs are based on estimated 2016.17 undergraduate courses taught and final graduate enrolment. 2017.18 BTUS are based on projected enrolments.

Undergraduate BTUs in Computing and Financial Management and Software Engineering are credited to the Faculty instructing the students.

Graduate BTUs include students in the former full-cost recovery programs and exclude ineligible international students.

The decline in Engineering from 10.11 to 11.12 is due to the responsibility for the Engineering PD program moving to WatPD beginning in Winter 2011.

Historical data are restated.

University of WaterlooHistorical and Projected BIU Teaching Units (BTUs) Including Affiliated and Federated Institutions of Waterloo (AFIW)

February 2017

SD6

5,6006,4007,2008,0008,8009,600

10,40011,20012,00012,800

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

BTU

S

Year

Mathematics

5,4006,0006,6007,2007,8008,4009,0009,600

10,20010,800

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18B

TUS

Year

Science (including Optometry)

7,2008,0008,8009,600

10,40011,20012,00012,80013,600

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

BTU

S

Year

Engineering

1,2001,6002,0002,4002,8003,2003,6004,0004,4004,800

08.09 09.10 10.11 11.12 12.13 13.14 14.15 15.16 16.17 17.18

BTU

S

Year

Environment

56

University of Waterloo

Summary of Home Enrolment And Teaching Activity Indicatorsby Faculty (Excluding Affiliated and Federated Institutions of Waterloo)

2012.13 2013.14 2014.15 2015.16 2016.17Applied Health Sciences

Undergraduate Fall Year One 509 534 549 491 613 Home Enrolled FTEs° 1,831 1,985 2,081 2,151 2,299 FTEs Taught° 1,154 1,350 1,350 1,418 1,634

Masters FTEs° 219 258 256 258 270Doctoral FTEs° 96 104 111 119 121BTUs° 2,835 3,281 3,287 3,421 3,819

Arts Undergraduate Fall Year One 1,293 1,400 1,170 1,185 1,204

Home Enrolled FTEs 5,970 6,042 5,682 5,527 5,451FTEs Taught 8,077 8,376 8,141 8,043 8,121

Masters FTEs 404 437 442 434 418Doctoral FTEs 266 266 266 262 256BTUs° 11,686 12,172 12,005 11,888 12,081

Engineering Undergraduate Fall Year One 1,537 1,634 1,644 1,665 1,726

Home Enrolled FTEs 5,354 5,577 5,763 5,761 6,035FTEs Taught 4,195 4,429 4,632 4,713 4,910

Masters FTEs 860 850 801 796 860Doctoral FTEs 681 687 672 665 655BTUs° 11,647 11,838 11,982 12,201 12,525

Environment Undergraduate Fall Year One 484 555 560 522 519

Home Enrolled FTEs 2,127 2,092 2,109 2,107 2,122FTEs Taught 1,707 1,584 1,555 1,602 1,645

Masters FTEs 231 270 281 281 271Doctoral FTEs 97 103 106 123 133BTUs° 3,768 3,741 3,692 3,785 3,870

Mathematics Undergraduate Fall Year One 1,363 1,463 1,633 1,449 1,551

Home Enrolled FTEs 6,081 6,566 6,841 6,957 7,355FTEs Taught 5,705 5,877 6,139 6,587 6,880

Masters FTEs 330 354 357 356 392Doctoral FTEs 278 273 268 285 301BTUs° 10,447 10,731 11,162 11,930 12,603

SD7

57

University of WaterlooSummary of Home Enrolment And Teaching Activity Indicators

by Faculty (Excluding Affiliated and Federated Institutions of Waterloo)

2012.13 2013.14 2014.15 2015.16 2016.17Optometry

Undergraduate Fall Year One 0 0 0 0 0Home Enrolled FTEs 407 402 398 399 411FTEs Taught 406 402 393 395 406

Masters FTEs 21 12 5 8 15Doctoral FTEs 17 22 24 23 19BTUs° 1,297 1,263 1,226 1,247 1,268

Science, including PharmacyUndergraduate Fall Year One 1,040 1,253 1,117 1,131 1,190

Home Enrolled FTEs 4,281 4,620 4,767 5,000 5,148FTEs Taught 4,026 4,267 4,469 4,636 4,708

Masters FTEs 252 252 244 244 240Doctoral FTEs 262 261 278 284 266BTUs° 7,816 8,222 8,521 8,805 8,821

TotalUndergraduate Fall Year One 6,226 6,838 6,672 6,442 6,802

Home Enrolled FTEs 26,050 27,284 27,641 27,902 28,820FTEs Taught 25,270 26,286 26,679 27,394 28,304

Masters FTEs 2,317 2,434 2,386 2,377 2,467Doctoral FTEs 1,696 1,715 1,725 1,761 1,751BTUs° 49,495 51,248 51,875 53,276 54,988

2016.17 BIU Teaching Units (BTUs) and FTEs Taught are based on estimated 2016.17 undergraduate courses taught and final graduate enrolment data.Graduate BIUs include students in the former full-cost recovery programs and exclude ineligible international students.Undergraduate BTUs and FTEs Taught in Computing and Financial Management and Software Engineering are credited to the Faculty instructing the students.Computing and Financial Management Fall Year One and Home Enrolled FTEs are shown equally in Math and Arts.Software Engineering Fall Year One and Home Enrolled FTEs are shown equally in Math and Engineering.MSW and MPACS program totals have been excluded from their respective faculties (AHS) and (Arts).Totals may not add due to rounding. Historical data are restated.° Term is defined in the Glossary.

Sources: Various student databases - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

SD8

58

University of WaterlooComparison of BIU Teaching Units° (BTUs) per FTE Faculty° (Excluding Affiliated and Federated Institutions of Waterloo)

Year

AppliedHealth

Sciences Arts Engineering Environment Mathematics Optometry Science Total

FTE Faculty2011.12 63.9 292.0 277.4 69.8 201.0 37.0 148.1 1089.22012.13 68.3 303.3 288.9 74.3 217.4 38.3 151.0 1141.52013.14 70.7 322.5 295.3 80.6 226.3 39.4 150.7 1185.42014.15 75.2 339.9 298.6 83.2 234.2 38.9 159.4 1229.42015.16 80.0 341.5 313.9 83.6 245.1 39.6 162.4 1266.1

BIU Teaching Units (BTUs)2011.12 2,731 11,654 11,250 3,615 10,338 1,288 7,896 48,7712012.13 2,861 11,710 11,647 3,768 10,447 1,297 7,816 49,5452013.14 3,400 12,224 11,834 3,732 10,729 1,263 8,205 51,3862014.15 3,443 12,053 11,982 3,692 11,162 1,226 8,521 52,0802015.16 3,585 11,928 12,201 3,785 11,930 1,247 8,805 53,481

Teaching Ratios(BTUs per FTE Faculty)

2011.12 42.7 39.9 40.6 51.8 51.4 34.8 53.3 44.82012.13 41.9 38.6 40.3 50.7 48.1 33.8 51.7 43.42013.14 48.1 37.9 40.1 46.3 47.4 32.1 54.4 43.32014.15 45.8 35.5 40.1 44.4 47.7 31.5 53.5 42.42015.16 44.8 34.9 38.9 45.3 48.7 31.5 54.2 42.2

Faculty Teaching RatiosCompared with the UW Average

2011.12 0.95 0.89 0.91 1.16 1.15 0.78 1.19 1.002012.13 0.97 0.89 0.93 1.17 1.11 0.78 1.19 1.002013.14 1.11 0.88 0.93 1.07 1.09 0.74 1.26 1.002014.15 1.08 0.84 0.95 1.05 1.13 0.74 1.26 1.002015.16 1.06 0.83 0.92 1.07 1.15 0.75 1.28 1.00

Notes: Graduate BIUs include students in the former full-cost recovery programs and exclude ineligible international students.

Teaching ratios for Optometry are lower than for other departments due to the number of faculty required for clinical teaching.Clinical teaching requires student:faculty ratios of 2:1 or 3:1.

MSW and MPACS program totals have been excluded from their respective faculties (AHS) and (Arts).° Term is defined in the Glossary.Historical data are restated.

Sources : UW Financial Statements, various years - Finance; FTE Faculty - Human Resources Mgmt System; BTU Table - Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

2015.16 BIU Teaching Units (BTUs) are based on estimated 2015.16 undergraduate courses taught and final graduate enrolment data.

The FTE for faculty is calculated as the operating expenditures on faculty salaries (from the Audited Financial Statement) divided by the average nominal salary of full-time faculty.

SD10

59

SD11 University of WaterlooSummary of Regular Faculty Appointments (Excluding Affiliated and Federated Institutions of Waterloo)

Tenured Probationary Continuing Definite Total Tenured Probationary Continuing Definite

Applied Health Sciences2011/2012 41 15 2 2 60 76% 19% 3% 3% 7,230$ 120,497$ 2012/2013 40 18 1 4 63 72% 22% 3% 8% 7,672$ 121,774$ 2013/2014 36 22 2 7 67 64% 25% 3% 8% 8,367$ 124,885$ 2014/2015 39 21 4 7 71 64% 23% 3% 7% 8,845$ 124,575$ 2015/2016 37 22 4 11 74 60% 23% 3% 12% 9,468$ 127,939$

Arts2011/2012 160 68 8 23 259 69% 22% 3% 6% 30,381$ 117,300$ 2012/2013 169 68 9 28 274 69% 20% 4% 7% 32,805$ 119,726$ 2013/2014 181 65 13 28 287 71% 18% 4% 7% 35,882$ 125,024$ 2014/2015 181 69 17 26 293 70% 19% 5% 6% 37,452$ 127,821$ 2015/2016 195 59 17 26 297 74% 16% 5% 6% 39,756$ 133,858$

Engineering2011/2012 190 71 13 12 286 73% 20% 4% 3% 38,044$ 133,022$ 2012/2013 198 69 14 13 294 74% 19% 4% 3% 40,961$ 139,324$ 2013/2014 202 63 13 12 290 76% 18% 4% 3% 41,928$ 144,580$ 2014/2015 207 58 16 15 296 76% 16% 5% 4% 44,259$ 149,522$ 2015/2016 215 56 16 17 304 77% 15% 4% 4% 46,454$ 152,809$

Environment2011/2012 44 19 1 3 67 74% 21% 0% 4% 7,782$ 116,143$ 2012/2013 47 20 1 4 72 74% 21% 4% 8,502$ 118,079$ 2013/2014 53 20 1 2 76 77% 20% 4% 9,391$ 123,572$ 2014/2015 56 18 1 1 76 80% 18% 4% 9,879$ 129,989$ 2015/2016 52 21 1 1 75 77% 21% 4% 9,905$ 132,064$

Mathematics2011/2012 146 20 12 24 202 80% 8% 5% 8% 26,118$ 129,298$ 2012/2013 150 20 14 32 216 78% 7% 6% 9% 28,503$ 131,957$ 2013/2014 149 22 17 30 218 77% 8% 7% 9% 29,941$ 137,342$ 2014/2015 145 25 19 27 216 75% 9% 7% 8% 30,389$ 140,690$ 2015/2016 145 30 21 31 227 79% 11% 8% 9% 32,941$ 145,114$

Optometry2011/2012 15 3 8 3 29 56% 27% 8% 3,857$ 133,016$ 2012/2013 21 3 2 4 30 74% 8% 4,162$ 138,719$ 2013/2014 22 4 2 3 31 74% 8% 4,503$ 145,259$ 2014/2015 21 5 3 1 30 74% 8% 4,665$ 155,507$ 2015/2016 20 7 2 0 29 73% 8% 4,685$ 161,563$

Science (excl. Optometry)2011/2012 100 40 8 5 153 73% 20% 19,096$ 124,811$ 2012/2013 111 33 10 4 158 77% 16% 20,466$ 129,532$ 2013/2014 109 31 10 4 154 77% 15% 20,672$ 134,237$ 2014/2015 112 28 9 5 154 79% 14% 21,530$ 139,808$ 2015/2016 117 25 12 6 160 79% 12% 22,986$ 143,662$

Total2011/2012 696 236 52 72 1056 73% 18% 4% 5% 132,508$ 125,481$ 2012/2013 737 228 52 87 1107 74% 17% 4% 5% 143,070$ 129,241$ 2013/2014 756 223 57 83 1123 74% 16% 4% 5% 150,685$ 134,181$ 2014/2015 761 224 69 82 1136 74% 16% 5% 5% 157,019$ 138,221$ 2015/2016 781 220 73 92 1166 79% 16% 6% 6% 166,194$ 142,534$

Notes:

Full-time faculty as at April 1st of the year. Includes Faculty Deans. Excludes those on less than 100% load except leaves where the faculty member receives full salary. Excludes full-time senior administrators.Percentage of total salary dollars figures have been suppressed where the count is less than 6 to ensure confidentiality.This summary differs from SD12 (Faculty Complement) as this report does not include open positions but does include definite term appointments.

Source: Human Resources Mgmt System; Institutional Analysis & PlanningPrepared by: Institutional Analysis & Planning

Number of Full-Time Faculty Total Full-Time Faculty Salary

Costs (000)

Average Nominal

Salary

Percentage of Total Salary Dollars

60

University of WaterlooFaculty Complement by Department

(including open positions)

September 2012 September 2013 September 2014 September 2015 September 2016

Applied Health SciencesDean's Office 1.0 1.0 0.0 0.0 0.0Kinesiology 20.0 20.0 20.0 21.0 23.0Public Health & Health Systems, School of 21.8 24.0 26.7 28.7 30.7Recreation & Leisure Studies 15.0 16.0 16.0 16.0 16.0

57.8 61.0 62.7 65.7 69.7

ArtsAccounting & Finance, School of 38.5 38.5 42.5 42.5 42.5Anthropology 6.0 6.0 7.0 7.0 8.0Classical Studies 7.0 7.0 7.0 7.0 7.0Dean's Office 4.0 2.0 1.0 1.0 1.0Drama & Speech Communication 14.0 15.0 18.0 19.0 19.0Economics 28.6 29.6 30.1 30.1 32.1English Language & Literature 23.0 25.0 26.0 28.0 28.0Fine Arts 8.0 10.0 10.0 10.0 11.0French Studies 9.0 11.0 12.0 13.0 13.0Germanic & Slavic Studies 10.0 10.0 10.0 9.0 9.0History 17.0 17.0 17.0 17.0 17.0Philosophy 14.7 14.7 15.7 15.7 16.7Political Science 19.4 22.4 21.4 21.4 21.4Psychology 40.3 39.3 39.0 39.0 39.0Religious Studies 2.0 2.0 2.0 2.0 2.0Sociology & Legal Studies 15.5 15.5 16.5 17.5 17.5Spanish & Latin American Studies 4.0 4.0 4.0 4.0 5.0

261.0 269.0 279.2 283.2 289.2

EngineeringArchitecture, School of 19.0 21.0 21.0 21.0 21.0Conrad Business, Entrepreneurship andTechnology Centre 2.0 2.0 2.0 3.0 4.0Chemical 34.0 34.5 36.5 36.5 37.5Civil & Environmental 40.2 40.7 41.8 41.8 41.8Dean's Office 9.0 8.0 8.0 8.0 7.5Electrical & Computer 88.5 89.5 90.5 93.5 94.5Management Sciences 27.3 28.3 28.3 29.3 29.3Mechanical & Mechatronics 54.0 55.0 56.0 57.5 59.5Systems Design 25.3 25.3 25.3 28.3 29.3

299.3 304.3 309.4 318.9 324.4

EnvironmentDean's Office 0.5 0.5 1.5 1.5 1.5Environment, Enterprise & Development, School of 11.7 13.9 16.4 16.0 18.0Environment, Resources & Sustainability, School of * 14.0 13.0 15.0 16.0 16.0Geography & Environmental Management 25.1 27.1 27.6 27.6 26.3Knowledge Integration * 3.0 4.0 4.0 4.0 4.0Planning, School of 14.6 15.6 15.6 16.0 16.0

68.9 74.1 80.1 81.1 81.8

MathematicsApplied Mathematics 24.0 25.0 26.0 27.0 27.0Combinatorics & Optimization 29.0 29.0 28.0 29.0 30.0Computer Science, David R. Cheriton School of 73.0 74.0 74.8 75.8 77.8Dean's Office 10.5 10.5 12.1 12.1 12.1Math Business and Accounting * N/A 2.0 2.0 2.0 2.0Pure Mathematics 21.0 22.0 23.0 25.0 25.0Statistics & Actuarial Science 43.0 43.0 46.0 46.0 48.0

200.5 205.5 211.9 216.9 221.9

ScienceBiology 40.5 42.5 42.5 43.5 43.5Chemistry 41.6 41.6 41.6 42.6 43.6Dean's Office * N/A N/A N/A N/A 1.0Earth & Environmental Sciences 20.0 21.5 21.5 21.5 22.0Optometry, School of 31.0 32.0 32.0 32.0 32.0Pharmacy, School of 16.0 17.0 19.0 20.0 22.0Physics & Astronomy 35.0 36.5 39.0 39.0 39.0

184.1 191.1 195.6 198.6 203.1

Total Faculty Complement 1071.6 1104.9 1138.9 1164.4 1190.1

* Significant changes:2016/17Department of Environment & Resource Studies was renamed School of Environment, Resources & SustainabilityCentre for Knowledge Integration was renamed Knowledge IntegrationDean of Science Office was added to complement2015/16no significant reporting changes2014/15no significant reporting changes2013/14Math Business and Accounting was established May 2013

Prepared by Finance

SD12

61

SD13University of Waterloo

Academic Support Staff Positions by Department(Including Open Positions)

October 2012 October 2013 October 2014 October 2015 October 2016

FacultiesApplied Health Sciences 38.3 41.8 42.3 43.3 44.3Arts 105.6 109.6 107.3 109.3 112.2Engineering 220.9 226.7 219.1 227.6 235.1Environment 42.4 45.7 46.2 47.2 48.2Mathematics 111.8 111.8 111.8 111.8 110.9Science 140.7 148.7 154.0 157.8 162.8

Faculty Subtotal 659.6 684.3 680.7 697.0 713.5

Office of the President 4.0 4.0 4.0 4.0 4.0Vice-President, Academic & Provost 119.0 127.0 403.0 409.6 413.2Associate Provost, Graduate Studies 23.0 24.0 25.0 26.0 27.0Associate Vice-President, International 6.0 9.0 14.0 14.0 12.0University Secretary & General Council 44.0 47.0 49.0 51.7 53.7Vice-President, Advancement 76.0 79.5 79.5 79.5 79.8Vice-President, University Relations 20.0 21.0 32.5 31.9 32.9Vice-President, University Research 60.8 63.0 67.0 72.0 75.0Vice-President, Administration & Finance 466.7 475.7 489.0 502.0 507.6Associate Provost, Resources 275.5 279.2 13.2 13.1 14.5Associate Vice-President, Academic 53.3 57.3 59.0 77.9 79.9Associate Provost, Human Resources 36.4 41.4 46.0 49.8 51.8Associate Provost, Students 117.0 119.3 120.5 119.1 135.5Chief Information Officer 162.0 169.0 175.0 177.0 177.0

Non-Faculty Subtotal 1,463.6 1,516.3 1,576.7 1,627.6 1,663.9

Total Academic Support Staff 2,123.2 2,200.6 2,257.4 2,324.5 2,377.4

General Notes:Excludes Ancillary Enterprise staff.

* Significant changes:2016/17Women's Studies complement was transferred to PhilosophyDepartment of Environment & Resource Studies was renamed School of Environment, Resources & SustainabilityCentre for Knowledge Integration was renamed Knowledge IntegrationStudent Innovation reports to Associate Provost, StudentsCampus Wellness was established May 20162015/16The Writing Centre reports to the Associate Vice-President, AcademicEquity Office staff complement was established in June 20152014/15Communications & Public Affairs was renamed Marketing & Strategic CommunicationsCo-op Education & Centre for Career Action reports to Vice-President, Academic & ProvostLibrary reports to Vice-President, Academic & ProvostSecretary of the University was renamed University Secretary & General CouncilSecretariat was renamed Secretariat & Office of General CounselWatCACE staff complement was established2013/14Math Business and Accounting was established May 2013Office of Development & Alumni Affairs was renamed Office of Advancement

Prepared by Finance

62

SD14 University of Waterloo

Academic Support Staff Positions by Department (Including Open Positions)

October 2012 October 2013 October 2014 October 2015 October 2016

Applied Health SciencesDean's Office 15.5 18.0 17.5 18.5 18.0Kinesiology 14.3 14.3 15.3 15.3 16.3Public Health & Health Systems, School of 5.5 6.5 6.5 6.5 7.0Recreation & Leisure Studies 3.0 3.0 3.0 3.0 3.0

38.3 41.8 42.3 43.3 44.3

ArtsAccounting & Finance, School of 6.5 9.0 9.0 9.0 9.0Anthropology 0.7 0.8 0.7 0.7 0.7Arts Computing Office 8.5 8.5 8.0 8.0 8.0Arts Language Laboratory 1.0 1.0 1.0 1.0 1.0Classical Studies 1.0 1.0 1.0 1.0 1.0Dean's Office 25.8 24.8 25.3 25.3 26.7Drama & Speech Communication 4.7 4.7 4.6 5.1 5.1Economics 4.0 4.0 3.0 4.0 4.0English Language & Literature 3.0 3.0 3.0 3.5 3.5Fine Arts 4.0 4.5 4.5 4.5 4.5French Studies 5.0 5.0 4.0 4.0 4.0Germanic & Slavic Studies 1.6 1.6 1.6 1.5 1.5History 2.0 2.0 2.0 2.0 2.0Independent Studies 0.6 0.6 0.5 0.6 0.6Interdisciplinary Studies 0.6 0.6 0.0 0.0 0.0Philosophy 2.0 2.0 2.0 2.0 3.0Political Science 4.0 4.0 4.0 4.0 4.0Psychology 20.3 20.3 18.8 17.8 18.8Religious Studies 0.8 0.8 0.8 0.8 0.8Sociology & Legal Studies 3.0 3.0 3.0 3.0 3.0Spanish & Latin American Studies 1.5 1.5 1.5 1.5 0.5Stratford Programmes 4.0 6.0 8.0 9.0 10.5Women's Studies * 1.0 1.0 1.0 1.0 N/A

105.6 109.6 107.3 109.3 112.2

EngineeringArchitecture, School of 11.0 11.0 11.0 11.0 11.0Conrad Business, Entrepeneurship and Technology Centre 1.0 1.0 1.0 1.0 1.0Chemical 17.5 19.5 19.5 20.5 21.5Civil & Environmental 16.5 16.5 16.5 17.5 18.5Dean's Office 33.1 34.8 38.3 41.8 44.8Electrical & Computer 45.1 46.2 46.1 46.1 46.2Engineering Computing 11.0 11.0 11.0 11.0 11.0Engineering Undergraduate Office 25.5 25.5 13.5 12.5 13.5Environmental Engineering 0.3 0.3 0.3 0.3 0.3Geological 0.3 0.3 0.3 0.3 0.3Machine Shop 13.0 13.0 13.0 14.0 14.0Management Sciences 7.0 7.0 7.0 7.3 7.3Mechanical & Mechatronics 30.0 31.0 31.0 32.7 33.7Society, Technology, & Values 0.6 0.6 0.6 0.6 0.0Systems Design 9.0 9.0 10.0 11.0 12.0

220.9 226.7 219.1 227.6 235.1

Environment Dean's Office 14.8 15.5 16.0 17.0 17.0Environment, Enterprise & Development, School of 1.7 3.7 3.7 3.7 3.7Environment, Resources & Sustainability, School of * 3.0 3.0 3.0 3.0 3.0Geography & Environmental Management 5.0 5.0 5.0 5.0 6.0Knowledge Integration * 3.6 3.6 3.6 3.6 3.6Mapping, Analysis & Design 9.0 10.0 10.0 10.0 10.0Planning, School of 5.3 4.9 4.9 4.9 4.9

42.4 45.7 46.2 47.2 48.2

* see notes on page 1 Page 2 of 4

63

SD15 University of Waterloo

Academic Support Staff Positions by Department (Including Open Positions)

October 2012 October 2013 October 2014 October 2015 October 2016

MathematicsApplied Mathematics 4.0 3.0 3.0 3.0 3.0Combinatorics & Optimization 4.0 4.0 4.0 4.0 4.0Computer Science, David R. Cheriton School of 45.8 45.8 45.8 45.8 45.8Dean's Office 25.6 24.6 26.6 26.6 28.0Dean of Math Graduate Office 1.9 1.9 1.9 1.9 1.9Math Business and Accounting * N/A 2.0 2.0 2.0 2.0Math Faculty Computing Facility 18.0 18.0 18.0 18.0 15.0Pure Mathematics 3.8 3.8 3.8 3.8 3.5Statistics & Actuarial Science 8.7 8.7 6.7 6.7 7.7

111.8 111.8 111.8 111.8 110.9

ScienceBiology 21.5 21.5 22.5 22.5 23.5Chemistry 20.0 20.0 21.0 21.0 23.0Dean's Office 18.5 23.2 26.0 27.5 29.0Earth & Environmental Sciences 7.0 7.0 7.0 7.0 7.0Optometry, School of 15.2 14.0 15.5 14.5 14.5Optometry Clinic 18.8 21.3 20.3 22.3 22.3Pharmacy, School of 16.0 18.0 18.0 19.0 19.5Physics & Astronomy 11.7 10.7 10.7 11.0 11.0Science Technical Service 10.0 10.0 10.0 10.0 10.0GW Centre - Chemistry 1.0 2.0 2.0 2.0 2.0GW Centre - Physics 1.0 1.0 1.0 1.0 1.0

140.7 148.7 154.0 157.8 162.8

Office of the President 4.0 4.0 4.0 4.0 4.04.0 4.0 4.0 4.0 4.0

Vice-President, Academic & Provost 5.0 6.0 6.0 6.0 6.0Co-op Education & Centre for Career Action * N/A N/A 146.6 149.7 152.2Institutional Analysis & Planning 15.0 16.0 18.0 19.0 19.0Library * N/A N/A 124.4 125.4 125.0Registrar 99.0 105.0 108.0 109.5 111.0

119.0 127.0 403.0 409.6 413.2

Associate Provost, Graduate StudiesGraduate Studies Office 23.0 24.0 25.0 26.0 27.0

23.0 24.0 25.0 26.0 27.0

Associate Vice-President, International 6.0 9.0 14.0 14.0 12.06.0 9.0 14.0 14.0 12.0

University Secretary and General Counsel *Secretariat & Office of General Counsel * 10.0 11.0 12.0 13.0 15.0Conflict Management & Human Rights 2.0 3.0 3.0 2.7 2.7Equity Office * N/A N/A N/A 2.0 2.0Safety Office 6.0 7.0 8.0 8.0 9.0UW Police 26.0 26.0 26.0 26.0 25.0

44.0 47.0 49.0 51.7 53.7

Vice-President, Advancement 3.0 3.0 3.0 3.0 3.0Office of Advancement * 73.0 76.5 76.5 76.5 76.8

76.0 79.5 79.5 79.5 79.8

Vice-President, University Relations 4.0 4.0 8.0 8.0 17.0Marketing & Strategic Communications * 16.0 17.0 24.5 23.9 15.9

20.0 21.0 32.5 31.9 32.9

Vice-President, University Research Office of Research 60.8 63.0 67.0 72.0 75.0

60.8 63.0 67.0 72.0 75.0

* see notes on page 1 Page 3 of 4

64

SD16 University of Waterloo

Academic Support Staff Positions by Department (Including Open Positions)

October 2012 October 2013 October 2014 October 2015 October 2016

Vice-President, Administration & Finance 1.0 1.0 1.0 1.0 1.0Bookings 1.0 1.0 1.0 1.0 1.0Central Stores 29.7 29.7 30.0 31.0 31.0Finance 36.0 37.0 38.0 38.0 37.6Plant Operations Hourly Labour 337.0 344.0 354.0 363.0 368.0 Physical Plant 50.0 51.0 53.0 56.0 57.0Procurement and Contract Services 12.0 12.0 12.0 12.0 12.0

466.7 475.7 489.0 502.0 507.6

Associate Provost, Resources 2.0 2.0 3.0 2.0 2.0Co-op Education & Centre for Career Action * 138.7 143.2 N/A N/A N/ALibrary * 125.8 124.9 N/A N/A N/AWatCACE * N/A N/A 0.6 1.5 1.5WatPD 9.0 9.0 9.6 9.6 11.0

275.5 279.2 13.2 13.1 14.5

Associate Vice-President, Academic 2.0 2.0 2.0 3.0 4.0Centre for Teaching Excellence 18.3 18.3 20.0 20.0 20.0Centre for Extended Learning 33.0 37.0 37.0 46.0 46.0Writing Centre * N/A N/A N/A 8.9 9.9

53.3 57.3 59.0 77.9 79.9

Associate Provost, Human Resources 1.0 1.0 1.0 1.0 1.0Human Resources 30.5 35.5 40.0 42.0 44.0Organizational & Human Development 4.9 4.9 5.0 6.8 6.8

36.4 41.4 46.0 49.8 51.8

Associate Provost, Students 2.3 1.3 2.3 3.3 2.0Athletics & Recreational Services 35.0 35.0 32.0 32.5 33.5Campus Wellness * N/A N/A N/A N/A 22.1Counselling Services 21.7 22.1 23.1 27.4 26.1Health Services 24.4 25.7 26.3 25.9 18.8Student Innovation * N/A N/A N/A N/A 3.0Student Success 31.6 33.2 34.8 28.0 28.0UW Theatre Centre 2.0 2.0 2.0 2.0 2.0

117.0 119.3 120.5 119.1 135.5

Chief Information Officer Information Systems & Technology (IST) 162.0 169.0 175.0 177.0 177.0

162.0 169.0 175.0 177.0 177.0

Total Academic Support Staff 2,123.2 2,200.6 2,257.4 2,324.5 2,377.4

* see notes on page 1 Page 4 of 4

65

SD17

University of Waterloo 2017-2018 Operating Budget

Supplementary Data - Glossary of Terms

Student Basic Income Unit (BIU) BIUs are funding units defined by the Ministry of Training, Colleges and Universities (MTCU). Each student reported to the government for funding purposes generates a specified number of funding units (BIUs) depending on the program of registration and the level of study. Undergraduate weightings in non-medical programs are from 1.0 to 3.0; masters, 3.0 to 4.0; and doctoral, 6.0.

BIU Teaching Unit (BTU) BTUs are funding units defined by the University of Waterloo for internal use. They are a measure of the government operating grant generating capacity of a Faculty. In contrast with the BIUs claimed to government in which the Faculty receives credit for students registered, BTUs give undergraduate credit for student term courses taught. Student term courses taught are converted to BTUs using the average course load and BIU weight for students registered in that Faculty. Graduate BIUs and BTUs are equivalent.

Full-time Equivalent (FTE) Graduate Enrolment Graduate students normally register for three terms per year. With three terms of registration a full-time student generates 1.0 FTE and a part-time student 0.3 FTE.

Full-time Equivalent (FTE) Undergraduate Enrolment Full-time undergraduates normally register for two terms per year. Full-time students generate 1.0 FTE with two terms of registration. Part-time FTEs are calculated by dividing the total courses taken by 10, the expected average two-term course load.

Full-time Equivalent (FTE) Undergraduates Taught This is a measure of the number of full-time equivalent students taught by a Faculty. It is calculated as the number of term courses taught by a Faculty divided by the average course load of full-time students registered in that Faculty.

Home Enrolled Undergraduate Home enrolled undergraduates is the full-time equivalency of students registered in the Faculty.

Year One Enrolment Year one enrolment is the count of full-time students registered in the fall term at the year one level. This includes students who are repeating, have changed from part-time to full-time, or have transferred from another program. This excludes students admitted in the winter and spring, ESL students, new admits to non-degree and students admitted to second-entry programs.

Year One Enrolment Target The year one enrolment target is the total number of year one students expected to be registered on November 1st. The year one target, applications and applicant confirmation/registration history are used to determine the number of offers of admission to be issued. These targets are reviewed annually by the Faculty deans and associate deans.

66

SD18 Faculty Average Salary - Fiscal The fiscal average salary is used in analyses involving fiscal year expenditures. When the salary year and fiscal year coincide, the nominal and fiscal average salaries are equivalent. When they do not coincide, the fiscal average salary is calculated as a weighted average of the nominal salaries paid during the fiscal year. For example, for a fiscal year beginning May 1 and a salary year beginning July 1, the fiscal average salary is 2/12ths of the May 1 nominal average salary plus 10/12ths of the July 1 salary. Average Salary - Nominal The nominal average salary is the average salary of full-time faculty, including lecturers and Faculty deans. Included are faculty with appointments of at least one year if the faculty member is sup-ported by operating funds or is an instructor. The nominal salary (or base salary) excludes sti-pends, sessionals, and professional allowances. Faculty on leave are included in the average at full salary. Faculty Complement The faculty complement is the number of ongoing faculty positions (filled and open) for which the university has made a budgetary commitment. This number is distinct from other counts of full-time faculty such as those reported to Statistics Canada and in "Summary of Faculty Appointments" in this document. The latter two report full-time appointments of at least one year if the faculty member is supported by operating funds or is an instructor. Full-time Equivalent (FTE) Faculty The FTE for faculty is calculated as the operating expenditures on faculty salaries (from the Audited Financial Statement) divided by the average nominal salary of full-time faculty. The inclu-sion of all expenditures on faculty salaries adjusts for leaves, sessionals, and adjunct and part-time faculty. Staff Academic Support Staff Positions (Staff Complement) The staff positions reported are ongoing positions (filled and open) supported by operating funds, for which the university has made a budgetary commitment. The full-time equivalency of part-time positions is calculated based on the annual hours worked. Financial Operating Expenditures Operating expenditures used in the tables are those reported in the Financial Statement as expenditures from operating funds. In cases where the Financial Statement does not provide sufficient detail, these expenditure data have been obtained from detail reports that support the Financial Statement. Budget The budget is the ongoing operating budget as reported for financial planning purposes. Total University Operating Income The total operating income is budgeted income, excluding the grant in lieu of municipal taxes. The income is net of transfers with the UW Colleges.

67

University of Waterloo Board of Governors Self-Assessment Survey Page 1 of 3

University of Waterloo Board of Governors Self-Assessment Survey

This self-assessment survey is designed for members of the Board of Governors to provide feedback on their experience with the Board. Your feedback is essential to understanding the strengths of the Board, as well as to identify specific areas where improvement can be made. This survey is intended to be anonymous. Please do not include any information to identify yourself. Data from respondents will be compiled and aggregated to provide the Board with a high-level overview of how members as a group view the various facets of Board governance at the University of Waterloo. For all questions, please indicate your response by circling a value on the corresponding rating scale from 1 to 5, where a rating of 1 is strong disagreement with the question/statement, 3 is neutral, and 5 is strong agreement. You will also have the opportunity to offer any additional feedback. Board membership and orientation – The Board and its committees (Audit & Risk, Building & Properties, Executive, Finance & Investment, Governance, Pension & Benefits) rely on the abilities of members to address general and specific elements of university business. This section explores your perceptions of whether the structure and membership mix are effective in doing so. This section also seeks your views on how new members are identified and integrated into our Board. Strongly Disagree Strongly Agree

1. The Board of Governors has the right range of talents, experience, and knowledge to accomplish its role.

1 2 3 4 5

2. The scope and level of responsibility delegated to the Board is appropriate.

1 2 3 4 5

3. The Board uses its members’ talents and skills effectively.

1 2 3 4 5

4. The Board brings in specific technical expertise when required.

1 2 3 4 5

5. New members are provided with a detailed explanation of the Board’s role when they join the Board of Governors.

1 2 3 4 5

6. New members receive adequate orientation to their role and what is expected of them.

1 2 3 4 5

68

University of Waterloo Board of Governors Self-Assessment Survey Page 2 of 3

Meeting preparation and logistics – Meetings of the Board are intended to operate efficiently and effectively. This section examines how members prepare for and operate within meetings. Strongly Disagree Strongly Agree

7. The agenda materials are received sufficiently in advance to adequately prepare for meetings.

1 2 3 4 5

8. The amount of information received in agenda packages is appropriate for discussion and decision-making purposes.

1 2 3 4 5

9. I carefully review all meeting materials prior to meetings.

1 2 3 4 5

10. The content of meetings ensures effective governance and accomplishes the Board’s work.

1 2 3 4 5

11. The number, length and frequency of Board meetings is appropriate.

1 2 3 4 5

12. Board meetings address issues of substance.

1 2 3 4 5

13. Board meetings run well. (e.g., they start/end on time.)

1 2 3 4 5

14. Staff support before, during, and after meetings is effective.

1 2 3 4 5

Group dynamics at meetings – Relationship dynamics influence the effectiveness of Board governance. This section explores your perception of how members relate to each other and with members of the University administration.

Strongly Disagree Strongly Agree

15. Meeting dynamics encourage critical dialogue and discussion.

1 2 3 4 5

16. Member disagreement is viewed as a search for solutions rather than a “win/lose”.

1 2 3 4 5

17. Meetings are conducted in a respectful manner that ensures open communication and meaningful participation.

1 2 3 4 5

18. At Board meetings, I actively participate in discussions and deliberations.

1 2 3 4 5

19. At Board meetings, I ask questions and provide input based on my knowledge, experience, analytical skills and common sense.

1 2 3 4 5

20. At Board meetings, I ask constructive questions and seek additional information to clarify issues I do not understand.

1 2 3 4 5

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University of Waterloo Board of Governors Self-Assessment Survey Page 3 of 3

Strongly Disagree Strongly Agree

21. At Board meetings, I ask tough questions when the need arises.

1 2 3 4 5

22. At Board meetings, I have the freedom to express a dissenting opinion in a constructive manner.

1 2 3 4 5

23. At Board meetings where I participate by teleconference, I feel that it is an effective way for me to contribute to the meeting if I am unable to attend in person.

24. At Board meetings where I participate by teleconference, I feel that the chair engages me appropriately (e.g., my feedback is actively solicited and/or I am encouraged to participate as if I were there in person).

1 2 3 4 5

1 2 3 4 5

Overall experience – Please provide your observations on your overall experience as a member of the Board, as well as any other observations you would like to share.

Strongly Disagree Strongly Agree

25. I find my responsibilities as a Board member stimulating and rewarding.

1 2 3 4 5

26. Involvement in the Board of Governors provides a connection between my efforts and the success of the University.

1 2 3 4 5

Please provide any additional comments you would like to offer.

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University of Waterloo Board of Governors

AUDIT & RISK COMMITTEE Report to the Board of Governors 4 April 2017 This report is submitted following the committee’s meeting of 9 March 2017.

FOR APPROVAL ________________________________

1. Modification of the Terms of Reference Motion: That the Board of Governors approve the terms of reference of the Audit & Risk Committee as to include suggested language as per attachment (see page 2). Background: Under the current terms of reference, the committee has the responsibility to monitor the effectiveness of the University’s risk management activities. Through discussions at recent meetings of the committee, it has become apparent that the emergency response framework is an area of responsibility of the committee but one that is not specifically addressed under the committee’s terms of reference. The proposed revision (see attached marked-up version) is brought forward for approval by the Board of Governors. (Note: bold = new text)

FOR INFORMATION ________________________________ 2. Internal Audit Plan For 2017-18

The committee reviewed the three-year internal audit plan for the 2017-20 period. The committee approved the fees for the 2017-18 internal audit plan as proposed by the internal auditors (Deloitte).

3. Execution Against the Workplan

The committee received an updated version of its execution against its workplan.

4. Risk Management and Mitigation

In the past year, the committee has received several audit reviews and audit follow-up reports. With regards to the centralized policy management review, the committee was informed that the University is doing well relative to other Canadian universities. As well, the committee has received briefings on a variety of risk management activities of the University. On the basis of reviews of the University’s management initiatives and approaches, the committee is satisfied that risk mitigation is being addressed.

23 March 2017 /ar

Thorsten Heins Chair

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Audit & Risk Committee Report to the Board of Governors – 4 April 2017 page 2

AUDIT & RISK COMMITTEE – TERMS OF REFERENCE

With respect to the external auditors, the issuance of annual audited financial statements, and the internal auditors, to:

• review the external audit plan annually regarding the scope of the audit, and the costs • appraise the overall approach to the external audit, and the related fees • recommend annually to the board on the appointment / reappointment of external auditors and on

the fees to be paid • approve what services the external auditors provide in addition to the audit of the financial

statements • recommend the financial statements to the Board of Governors for approval • approve annually the internal audit plan and report to the Board of Governors • approve the appointment of internal auditors, as required • ensure that auditors and financial officers have direct access to the committee regarding any

concerns about matters they feel have not been satisfactorily handled by others, and that there are no unresolved issues between management and the auditors that could affect the audited financial statements

• meet directly with the auditors (both external and internal) in the absence of management, at least once annually

• review contentious issues, including actual or anticipated litigation, with material financial impact • review reports to management from the auditors and ensure that management has taken appropriate

action • report to the board as appropriate on the activities of the auditors and the adequacy of their

activities • retain or appoint, at the university’s expense, such experts and advisors as it deems necessary to

carry out its duties, provided that the committee shall advise the Governance Committee of such actions

To monitor the effectiveness of the university's internal controls and management information systems, including:

• that appropriate policies and procedures are in place for internal accounting, financial control, information technology and management information

• that appropriate processes are in place to address and comply with applicable statutory, regulatory requirements, as appropriate

• reporting to the board annually on these matters

To monitor the effectiveness of the university's risk management activities, including:

• monitoring the effectiveness of the university’s risk management environment • receiving and considering reports on significant risks or exposures to the university and the

management of these • ensuring that a risk management system with appropriate procedures is in place to mitigate risk • ensuring that an emergency response framework with appropriate procedures is in place in

order to respond to emergencies • discussing with administration, the internal auditors and the external auditors the university’s major

risk exposures (whether financial, operational, or otherwise), the adequacy and effectiveness of accounting and financial systems, and the steps administration has taken to monitor and control such exposures

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Audit & Risk Committee Report to the Board of Governors – 4 April 2017 page 3 • reviewing, at every meeting, the status of risk management initiatives and emerging issues that have

the potential to impact the university’s risk profile • reporting to the board annually on risk management • meeting with the risk officer in the absence of management, at least once annually • ensuring that committee members receive appropriate orientation regarding the work of the

committee, and that training to enhance financial literacy and best practices in risk management is made available to committee members as required

To assess annually the adequacy of the committee's terms of reference and to propose any needed amendments to the Governance Committee.

Approved by the Board of Governors, 5 April 1988. Amended by the Board of Governors, 6 June 2006. Amended by the Board of Governors, 27 October 2009. Amended by the Board of Governors, 1 June 2010. Amended by the Board of Governors, 3 June 2014.

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University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Report to the Board

4 April 2017 FOR APPROVAL _____________________________

1. Student Life Centre/Physical Activities Complex (SLC/PAC) Addition

Motion: That the Board of Governors approve a revised SLC/PAC project budget of $41 million and grant the Building & Properties Committee the authority to approve the award of a construction contract after the Board of Governors’ meeting on 4 April 2017. Background: The Federation of Students and the Graduate Student Association conducted a student referendum to determine if the students would support an $18 per term fee for the construction of the SLC/PAC Expansion Project. Both the undergraduate and graduate students voted in favour of the project. Subsequently, the undergraduate and graduate students participated in the user committee whose role was to guide the detailed design process to ensure that the project which was tendered included the major elements contemplated in the earlier referendum. The project is approximately 74,500 square feet of new construction and 30,500 square feet of renovations. It will connect to the current SLC on all three floors and connect with the Red North corner of the PAC. It will also include a link connecting the SLC to the third floor of the M&C building. The expansion will focus on the creation of additional student social, activity, dining, and recreation space, to help facilitate a greater sense of community and to improve the Waterloo student experience. In addition, the expansion will facilitate co-locating the Federation of Students and the Graduate Student Association in the same building. The proposed addition is consistent with the vision articulated in the 2009 Campus Master Plan for the North Commons. The estimated project cost has increased from $34 million to $41 million, with $24 million contributed by the students and the balance from the University. The planned completion date is fall 2018. The tenders closed on February 28, 2017; five (5) of the eight (8) prequalified general contractors bid; the two low bids were within 7%, and the three low bids were within 13%. Since the bids closed significantly over budget, at the Building & Properties Committee meeting of 10 March 2017, the Committee agreed that staff would pursue a value engineering exercise to reduce costs. The value engineering effort with the low bidder commenced immediately following the meeting but there has been insufficient time to identify all potential savings and discuss them with the students who are co-funding the project. Following the close of the tenders, the Graduate Student Association expressed concerns regarding the estimated cost of the project despite the University’s commitment to fund the shortfall in order that the project can proceed in a timely fashion. The University is engaging with graduate students to discuss their concerns.

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Building & Properties Committee Report to the Board of Governors – 4 April 2017 page 2

The revised budget based on tender results (including net HST) is:

Original $000s

Revised $000s

Construction $24,580 $33,570 Contingency 5,400 2,360 Professional Fees 2,400 2,700 Disbursements 200 200 Testing, Surveys, etc. 180 180 Furnishings 240 240 Network Connectivity 100 250 Audio-Visual Equipment 100 300 Access Control 0 200 Building Permits & Development Charges 800 1,000

TOTAL

$34,000

$41,000**

Note **: The budget will be amended following the completion of a value engineering exercise to reflect cost reductions developed with the contractor, design consultants, students, and other users.

/mnk Murray Gamble Chair

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University of Waterloo

Board of Governors

FINANCE & INVESTMENT COMMITTEE

Report to the Board of Governors

4 April 2017

This report is submitted following the committee’s meeting of 9 March 2017.

FOR INFORMATION

__________________________

1. 2017-18 Operating Budget

Following a review of the operating budget for 2017-18, the committee passed a motion endorsing the

proposed budget for approval by the Board of Governors.

2. General Oversight

Investment Fund Performance. The committee reviewed the performance of the registered pension

plan, endowment fund, IQC trust fund, and payroll pension plan portfolios as at 31 December 2016.

The registered pension fund managers generally performed well with the aggregate fund maintaining

a performance of 7.3%, slightly ahead of its return target of 5.3% (CPI+3.70%). The endowment

fund’s performance was supported by buoyant market conditions in 2016, and exceeded the fund’s

policy benchmark on a year-to-date basis. The performance of the IQC trust fund has also exceeded

its policy benchmark in 2016. The payroll pension plan, which is fully indexed, is tracking closely to

the policy benchmark.

Endowment and Pension Funds Asset Mix. The committee reviewed and confirmed its comfort with

current asset mixes in the endowment and pension funds.

Annual Work Plan. The committee approved its work plan for 2016-17.

Asset Allocation and Currency Hedging. The committee discussed the asset mix and geographic

diversity of the university’s investments, as well as the efficacy of currency hedging for the

university’s portfolio.

3. Registered Pension Plan Investment Subcommittee

Members observed that this subcommittee is unable to retain members from the Finance &

Investment Committee to serve and that administration has been tasked with examining options to

effectively execute the governance function for the pension plan assets. In the interim period, Finance

will continue its regular due diligence of the university’s investments and appropriate action on the

investments will be routed through the Board governance structure where necessary.

/mg James Schlegel

Chair

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University of Waterloo Board of Governors

GOVERNANCE COMMITTEE Report to the Board of Governors

4 April 2017

This report is submitted following the committee’s meeting of 9 March 2017. FOR INFORMATION __________________________ 1. Board Orientation

The Secretariat will host a Board of Governors orientation session to be held in mid-May 2017, after new governors are identified and before the next cycle of meetings begins. The session will be approximately ¾ of a day and will include lunch. Both new governors and returning members are encouraged to attend, the former for the purposes of orientation and the latter to refresh your understanding.

2. Amendment to Board of Governors Staff Election Guidelines As Board members are aware, effective 19 April 2016, the University of Waterloo Act, 1972 was amended by the province through S.O. 2016, c.5, Schedule 31 to remove the Canadian citizenship requirement for service on our Board. At the 7 February 2017 meeting of the Board of Governors, Bylaw 1.B.1 was amended by striking out the words and punctuation “each of whom shall be a Canadian Citizen, and”. The Staff Election Guidelines retained the old language with respect to citizenship, and the guidelines were amended by striking out the words “and Canadian citizens.” The amendment brings the guidelines into conformity with the amendment to the University of Waterloo Act, 1972, and the amendment to Bylaw 1.B.1.

3. Board Self-Assessment Questionnaire The Board self-assessment questionnaire has been distributed in hard copy and is at members’ places. Please take a few moments before leaving the Board meeting to complete the questionnaire and return it to either Alice Raynard or Emily Schroeder. We are distributing it in hard copy with a view to increasing response rates.

20 March 2017 William Watson Chair

77

University of Waterloo

PENSION & BENEFITS COMMITTEE

Report to the Board of Governors

4 April 2017

This report is submitted following the committee’s meetings of 24 February 2017 and 10 March 2017.

FOR INFORMATION

__________________________

1. General Oversight

The committee receives regular reports from the consulting actuary on legislative and policy changes

anticipated and in force that impact public sector pensions, as well as changes implemented by other public

sector pension plans. The committee discusses implications for the University’s pension plan and takes the

information into account when making decisions on matters including plan design, funding and

administration. During the reporting period, this included: royal assent given to new Canada Pension Plan

legislation, and need to discuss impacts on the university pension plan at a future meeting; ongoing

discussions at the provincial level re: solvency relief regime; developments and progress on a university

sector jointly-sponsored pension plan.

2. Annual Actuarial Valuation

The committee received and reviewed the actuarial valuation results for the Registered Pension Plan and

Payroll Pension Plan as at 1 January 2017, including the demographic and economic actuarial assumptions

and impact of adjusting these assumptions. These results are utilized for planning and funding purposes. The

university is required to file this valuation with the provincial regulator in 2017 (before December 31 for this

filing instead of the usual September 30 deadline due to the solvency relief application).

3. Group Benefits Program – Annual Renewal with Third Party Providers (effective May 1, 2017)

A 7.1% decrease in contract rates for Basic Life insurance with Sun Life Financial is warranted; the contract

rate is currently subsidized by 10% by utilizing the Unrestricted Deposit Account – the committee decided to

continue this subsidy for the upcoming year. There will be no changes to the Optional Life premium rates for

this year. Following a negotiation process, the Long Term Disability (LTD) premium rate with Great West

Life will increase by 7.5% and the ASO fees for the healthcare (extended health and dental) benefits will

decrease by 5%; the pooling charge for the extended health will increase by 5.89%. The budget rates for

Extended Health and Dental will increase by 2.8% on a combined basis due to projected claims experience

and applicable expenses. The committee observed that some time has passed since a holistic review of the

suite of benefits was last undertaken, and that this may be advisable; thereafter, a competitive bidding process

will be required to test the competitiveness of Great-West Life as the University’s provided for the LTD and

healthcare benefits.

Note: the LTD premium is 100% employee paid. Individual pooling insurance covers Extended Health claims

totaling over $50,000 per individual per calendar year. Basic Life insurance provides employees with a choice

of 1, 2, or 3 times earnings; the University pays 100% of the cost for 1 times earnings and 67% of the cost for

2 or 3 times earnings with employees paying the balance. The premium for Optional Life insurance (in excess

of three times salary for employees and any amount of spousal coverage) is 100% employee paid.

4. Registered Pension Plan Investment Subcommittee

Members were informed that this subcommittee is unable to retain members from the Finance & Investment

Committee to serve and that administration has been tasked with examining options to effectively execute the

governance function for the pension plan assets. In the interim period, Finance staff will continue its regular

due diligence of the university’s investments and appropriate action on the investments will be routed through

the Board governance structure where necessary. A subset of members from the Pension and Benefits

Committee agreed to form a working group to help generate proposals for the Board’s consideration.

/mg Karen Wilkinson, Chair

Pension & Benefits Committee

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