STUDENT HANDBOOK

Republic of the Philippines University of Southeastern Philippines Bo. Obrero, Davao City

I. GENERAL INFORMATION

A. USeP HISTORY Batas Pambansa bilang 12 which was passed on December 15, 1978 created the University of Southeastern Philippines (USP). The University of Southeastern Philippines became operational in 1979 integrating the Mindanao State University in Davao, (MSU-Davao), now College of Development Management; the University of the Philippines Master of Management in Davao (UPMMPD) now Graduate School; the Davao School of Arts and Trades (DSAT) which became the core of the College of Engineering, the College of Technician Education and Technology, and the College of Education, and the Davao National Agricultural School (DNRAS) now the College of Agriculture. The USP is the only state University in Region XI. It has four campuses namely Mintal, Obrero, Tagum and Mabini. Its main campus is Mintal which is 15 kilometers away from Obrero Campus, both are in Davao City. Tagum campus is in Apokon, Tagum, Davao Province along the road to Cagayan de Oro and to Davao Oriental on the other. It is highly accessible to the national roads leading to Bukidnon, Region X and to Cotabato, Region XII. Twenty-six kilometers farther towards Mati, Davao Oriental is the Mabini Campus in Mampising, Mabini, Davao Province which houses the Secondary Laboratory School and the College of Agriculture.

B. OBJECTIVES

The University of Southeastern Philippines, like all universities everywhere else, is an institution of higher learning. That is, it offers collegiate and graduate level education. It is assigned the dual function of (1) an active social critic and (2) an active agent in carrying out our national development goals. Section 3 of Batas Pambansa bilang 12 provides that the University shall have the following functions: 1. To provide programs of instruction and professional training primarily in the fields of science and

technology, especially in Medicine, Agriculture, Forestry Engineering and Industrial Fields;

2. To promote advanced studies, research, extension services and progressive leadership in science, agriculture, forestry, needed in the socio-economic development of Davao and Mindanao;

3. To develop courses at the graduate level among its field of specialization to respond to the needs

of development workers in the academic community of the region;

4. To provide non-formal education and undertake vigorous extension and research programs in food production, nutrition, health and sports development; and

5. To offer scholarships and/or part-time job opportunities to deserving students from low-income

families.

C. UNIVERSITY ORGANIZATIONAL STRUCTURE

D. THE ADMINISTRATIVE COUNCIL Administrative Council is composed of the President as Chairman ex-officio, the deans, directors, chairmen, administrative officers and coordinators of the various academic units of the University. The Administrative Council shall: 1) Consider matters of policy and report on the state of the University in the meeting of the Council; 2) Decide cases of discipline in accordance with the rules and regulations promulgated by the Council

on this subject; 3) Act for and on behalf of the Academic Council in matters expressedly delegated to it by that body

and in such other matters requiring immediate action; and 4) Act as a committee in all matters not falling within the jurisdiction of the other committees of the

Council. ADMINISTRATIVE COUNCIL MEMBERS as of May 2012 President and Chairman Dr. Perfecto A. Alibin Vice President for Academic Affairs

Dr. Marcelo Angelia Vice President for Administration Dr. Rodulfo C. Sumugat Vice President for RD & E/MCPS Dr. Sophremiano B. Antipolo BOR/University Secretary Dr. Marnie Grace Sonico DEANS: College of Education Dr. Bonifacio Gabales College of Arts and Sciences Dr. Eveyth Deligero College of Governance and Business CGB Dr. Sherlito Sable College of Technology Dr. Anweda Mina College of Engineering Dr. Lyndon Rosello Roble Institute of Computing Dr. Tamara Cher R. Mercado Tagum Campus Dr. Magdalena Licas Mabini Campus Dr. Ireneo Amplayo Bislig Campus Mr. Segundino Hernandez School of Applied Economics Dr. Agustina Tan-Cruz CHANCELLOR: Tagum Mabini Campus Dr. Ceferino T. Bastian DIRECTORS:

Research Division Dr. Helen B. Pondevida Extension Division Prof. Carmelita Martinez University Guidance and Testing Office UGTO Ms. Emily Madrona University Registrar Ms. Vic Jean Soller University Planning Office UPO Prof. Rosfe Corlae Badoy Office of Alumni & Development Engr. Angel De Vera PDPO Arch. Ramon Tanglao University Library Ms. Resty Macarayo Evening Program Dr. Milagros D. Arquillano Office of Students Service OSS Ms. Susan D. Villarente Institute of Languages IL Dr. Patricia O. Elbanbuena ETEAAP Prof. Liza Asombrado University Sports Office Prof. Jolly Laboy OTHER OFFICIALS OF THE ADMINISTRATION: Chief Admin. Officer (Finance) Ms. Maria Luisa Faunillan University Medical Officer Dr. Zenaida D. Talattad PIO

Ms. Melanie Pagkaliwagan Admin. Officer V (HRD) Ms. Marivic Dumaran

E. THE UNIVERSITY SYMBOL

The Philippine Eagle, university symbol, stands for the ideals and aspirations of the University of Southeastern Philippines. The eagle represents the rarity of those who belong to the first state University in Region XI. It signifies far-reaching vision of the future and the eagles talons exemplify the strength of the University of Southeastern Philippines. The legendary height of Mt. Apo stands for the strong will of the Universitys constituents to rise above the ordinary. Its breadth indicates USPs desire to reach across all the regions concerns.

F. COURSES OFFERED/ACADEMIC PROGRAMS

COLLEGE OF ARTS AND SCIENCES (CAS) Programs Offered

Master of Science in Biology Master of Science in Applied Mathematics Master of English in Applied Linguistics Bachelor of Arts in English Language Bachelor of Arts in Literature Bachelor of Science in Biology Bachelor of Science in Mathematics Bachelor of Science in Statistics

Areas of Expertise

Biology Chemistry English Language Literature Mathematics Statistics

COLLEGE OF EDUCATION (CED) Programs Offered

Doctor of Education Major in Educational Management Master of Arts in Teaching Mathematics Master of Education

Major in: (a) Educational Management (b) Guidance and Counseling

Master of Education in Language Teaching Major in English Master of Arts in Science Teaching Major in:

(a) Biology (b) Physics

Master of Education in Alternative Learning Systems Master of Education in Instructional Leadership (via eLearning and distance education) Master of Education in Special Education Bachelor of Elementary Education Bachelor of Elementary Education in Special Education Bachelor of Secondary Education Major in:

(a) Mathematics (b) Biological Science (c) English (d) MAPEH (e) Technology and Livelihood Education

One-year Certificate in Teacher Education with concentration in Elementary, Secondary and Tertiary

Areas of Expertise

Teacher Education Special Education Elementary Education Secondary Education

COLLEGE OF ENGINEERING (CE) Programs Offered

Master of Engineering Program (MEP) Major in:

Civil Engineering Electrical Engineering Electronics and Communications Engineering Mechanical Engineering Energy Technology

BS Civil Engineering BS Electrical Engineering BS Electronics and Communications Engineering BS Mechanical Engineering BS Geodetic Engineering BS Mining Engineering

BS Geology BS Mechanical Engineering Ladderized Curriculum

Areas of Expertise

Civil Engineering Electrical Engineering Electronics and Communications Engineering Mechanical Engineering Geodetic Engineering Mining Engineering Plumbing Geology Geotechnical/soil engineering Refrigeration and air-conditioning

COLLEGE OF GOVERNANCE AND BUSINESS (CGB) Programs Offered

Obrero Campus Doctor of Philosophy Major in:

(a) Development Administration (b) Development Research and Administration (c) Organization Studies

Master of Business Administration Master of Science in Development Administration Master of Science in Development Communication Management Master of Public Administration Master of Science in Environmental and Resource Management Master of Science in Local and Regional Governance Bachelor of Science in Business Administration Bachelor of Science Entrepreneurship Mintal Campus Bachelor of Science in Agribusiness Management Bachelor of Science Community Development Bachelor of Science in Public Administration

Areas of Expertise

Quality Assurance in Public Service Urban and Rural Development Planning Policy Analysis Development Research Project Evaluation and Analysis Program Design and Implementation Community-based Resource Management

Knowledge Management Conflict and Negotiation Management Planned Change in Development Qualitative and Quantitative Decision Making Social Entrepreneurship Cultural Modification Social Marketing Organizational Analysis Networking and Resource Mobilization Organizational Culture Modification Strategic Human Resource Management Conflict Management Strategic Planning Business Planning Value Chain Research Enterprise Development Project Development and Evaluation Marketing Planning Operations Research Quantitative Farm Management Industry Analysis Business Communication

COLLEGE OF TECHNOLOGY (CT) Programs Offered

Master of Industrial Technology Master of Vocational Education Bachelor in Computer Technology Bachelor of Industrial Technology Major in:

(a) Automotive (b) Civil Construction (c) Electrical (d) Electronics (e) Mechanical (f) Refrigeration and Airconditioning

Bachelor in Technology Teacher Education Major in:

(a) Automotive (b) Mechanical (c) Electrical (d) Electronics (e) Computer Technology (f) Civil Technology (g) Heating, Ventilating and Airconditioning

Diploma of Technology Major in:

(a) Automotive (b) Electrical (c) Electronics (d) Mechanical (e) Refrigeration and Airconditioning

Areas of Expertise

Vocational-Technical Education Automotive Civil Construction Electrical Technology Electronics Technology Mechanical Technology Refrigeration and Air-conditioning Technology Installation and Commissioning of Computer Machines Computer Maintenance and Troubleshooting Programming Systems and Program Design Development

INSTITUTE OF COMPUTING (IC) Programs Offered

Master of Science in Information Science Master of Science in Library Information Science Bachelor of Science in Computer Science Bachelor of Science in Information Technology

Areas of Expertise

Digital Image Processing E-Learning Information Systems Development Information Systems Planning Microcontroller Programming Mobile Applications Development Multimedia Systems Software Engineering Systems Administration Web Design and Development

SCHOOL OF APPLIED ECONOMICS (SAEC) Programs Offered

Master of Science in Economics Master of Science in Econometrics Graduate Diploma in Economics Graduate Diploma in Econometrics

Bachelor of Science in Economics Bachelor of Science in Agricultural Economics

Areas of Expertise

Economic Policy Making Quantitative Decision Making Project Development and Evaluation Regional and Urban Planning Food Security

COLLEGE OF AGRICULTURE & RELATED SCIENCES (CARS) Programs Offered

Ph.D. in Horticulture MS in Agriculture Major in:

Agronomy Animal Science Crop Protection Soil Science

MS in Engineering Major in:

Land and Water Resources Engineering and Technology MS in Forestry Major in:

Forest Resource Management Master of Extension Education Bachelor of Science in Agricultural Engineering Bachelor of Science in Agriculture Major in:

Crop Science (Agronomy/Horticulture) Animal Science Plant Pathology Enterprise Management

Bachelor of Science in Forestry Areas of Expertise

Agriculture Forestry Agricultural Engineering

COLLEGE OF TEACHER EDUCATION AND TECHNOLOGY (CTET) Programs Offered

Doctor of Education in Educational Planning and Management

Master of Education in Educational Management Bachelor of Secondary Education Bachelor of Elementary Education Major in:

Mathematics English

Bachelor of Science in Information Technology Areas of Expertise

Elementary Education Secondary Education Information Technology

BISLIG CAMPUS (BC) Programs Offered Bachelor of Science in Civil Engineering Bachelor of Science in Electrical Engineering Bachelor of Science in Mechanical Engineering Bachelor of Science in Forestry Bachelor of Secondary Education Diploma of Technology Major in:

(a) Automotive (b) Electrical

Areas of Expertise

Engineering Forestry

II. ACADEMIC REGULATIONS AND POLICIES

A. ADMISSION TO THE UNIVERSITY In order to be admitted to the University of Southeastern Philippines, prospective students must gain official admission to the university and must complete the enrollment process which includes advisement, registration, and payment of fees.

Generally, students are admitted to the University upon passing the USeP admission test. Admission requirements for each course shall be prescribed by the college concerned and approved by the president. To date the requirements are as follows:

1. Freshmen 1.1 Baccalaureate Degree Programs

High School final grades of not less than 85% in mathematics, science and english or approval of the dean

Passing the entrance examination and interview conducted by the college Medical Certificate from the university physician Birth Certificate (original and photocopy) 2 x 2 Passport pictures

1.2 Diploma / Certificate / Associate Programs GPA of at least 83% or approval of the Dean Passing the entrance examination and interview Medical Certifi cate from the university physician Birth Certifi cate (original and photocopy) 2 x 2 Passport pictures

2. Upper Classmen

Clearance duly signed by concerned authorities Student Handbook or College Passbook with Scholastic Record duly signed by subject teachers

3. Transfer Students

A transfer student may be admitted provided that: He/she must have obtained an average of 2.0, 86%, B, or better, in all the collegiate academic

units he/she has earned in other academic institutions; and He/she will have to complete in this university no less than 50% of the units required for the

course; The admission of transfer students shall be on probation basis until such time when he/she shall

have validated or repeated the required courses outside the university in accordance with the rules below, which are required for the course;

An admitted transfer student may not be allowed to enroll in the subject or subjects the prerequisite of which taken elsewhere have not been validated or repeated;

An admitted transfer student must validate all the subjects he/ she is offering for advanced credits at the rate of at least 15 units a semester within a period not exceeding four semesters from the date of his/her admission. Failure to comply with this requirement shall be a sufficient ground for the cancellation of his/her registration privileges; and

Any or all of the above rules may be set aside in exceptional cases upon the recommendation of the Committee on Admission in units where admission of students is passed upon by this Committee or of the Dean concerned.

Transfer students must comply with the following requirements: Copy of the Transcript of Records Certificate of the Eligibility to Transfer Certificate of Good Moral Character from the former school Medical Certificate from the university physician Passing the qualifying examination and interview Birth Certificate (original and photocopy) 2 x 2 Passport pictures

4. Cross Enrollees

No student registered in any other institution shall be admitted to the university without a written permit from his dean or the registrar, stating the total number of units for which the student is registered and the subjects that he/she is authorized to take in the university.

5. Former Students

Students who have entered another institution since their previous enrolment in the university must submit an official transcript of record from that institution before they can be considered for readmission. A student who has financial obligations to the university must secure clearance before being considered for readmission.

6. Foreign Students

Foreign students who want to enroll in the university must meet the academic standards for admission as those required of native students. They are also subject to evaluation of the Commission on Higher Education. The substantial equivalent of courses completed with those prescribed by the University shall be considered, if courses were taken in an institution of recognized standing.

B. CROSS-ENROLLMENT

This part pertains to cross-enrollment of students from USP to other institution. 1) The university gives no credit for any subject taken by any of its students in any institution unless

the taking of such subject is authorized by the dean of college. 2) Cross-enrollment may be granted provided:

i. Subject is not offered in the university in the last semester of his course. ii. The university chooses college/university where the student may cross-enroll. iii. Major subjects of any curriculum may not be allowed for cross-enrollment. iv. Student enrolls only in at most six (6) units of minor subject or approval of the dean.

C. WITHDRAWAL FROM THE UNIVERSITY

1) The student reserves the right to withdraw himself from the roster of the university by

accomplishing an official withdrawal form from the registrars office. He must surrender his ID card and must pay the fees to defray expenses in the preparation of his transfer credentials and the forwarding of records to the college or university to which he will transfer.

2) A student shall be given a certificate of eligibility to transfer who entitles him for admission to

another school, provided all indebtedness to the university is settled.

D. TRANSFER WITHIN THE UNIVERSITY 1) A student currently enrolled in the university who wishes to transfer from any of the

colleges/campuses should file at his current college/campus an application /or request for transfer. His application shall be referred to the accepting college/campus together with the Scholastic Rating Passbook.

2) If the student satisfies the admission requirements of the college or upon approval of the dean he gets a college clearance which he presents to the accepting college/campus together with the permit to transfer and scholastic rating passbook.

E. SHIFTING OF COURSE WITHIN THE COLLEGE 1) Any student may shift to any of the courses offered by the college subject to the following

conditions: i. Applicant meets the requirements of the course ii. He/She is recommended by the Guidance Counselor iii. Has approval of the Dean

F. DROPPING OF SUBJECTS

1) A student may drop a subject(s) in accordance with the procedures prescribed by the University

subject to the provision of Section S, Refund of Tuition and Fees. 2) A student who drops a subject without official approval is marked UW (unauthorized withdrawal)

and gets a grade of 5.0; the student who drops the subject with official withdrawal is marked AW (authorized withdrawal) and considered dropped.

G. SUBSTITUTION OF SUBJECTS

1) Substitution of subjects may be authorized when:

i. Done within two (2) weeks from the start of classes; ii. Curriculum being pursued has been superseded by a new one and the substitution tends to

bring the old curriculum in line with the new; iii. A conflict of hours arises between a required subject and another required subject; iv. Required subject is not offered, or; v. Student is deficient of a course and/or student has had superior competence in the discipline

desired.

H. CLASSIFICATION OF STUDENTS 1) Students are classified on the basis of academic units which are as follows:

i. A regular student is one who is registered for formal academic credits and who carries a full load called for in a given semester by his curriculum.

ii. An irregular student is one who carries less than the full load prescribed in the curriculum. iii. A special student is one who is not formally earning academic credits and is not given a grade

for his work.

2) Students are classified on the basis of academic work completed as follows: i. A freshman is a student who has not finished the prescribed subjects of the first year of his

curriculum or 25% of the total number of units required for an entire course. ii. A sophomore is a student who has completed the prescribed subjects of the first year of his

curriculum, or has finished not less than 25% nor more than 50% of the total number of units required for an entire course.

iii. A junior is one who has completed the prescribed subjects of the first two years of his curriculum, or has finished not less than 50% nor more than 75% of the total number of units required for an entire course.

iv. A senior is one who has completed the prescribed subjects of the first three years of his curriculum, or has finished not less than 75% of the total number of units required for an entire course.

In the case of curricula in which the weights of the subjects are not expressed in terms of units, the computation shall be made on the basis of their equivalents.

I. ACADEMIC LOAD

1) One academic unit of credit is at least eighteen (18) full hours of instruction in the form of lectures,

tutorial or recitation or any combination of these forms within a semester.

2) Unless otherwise specified by a duly approved course of study, no undergraduate student may be allowed to take more than 22 non-laboratory units or 30 units including laboratory work. A graduating student with an academic record better than average may however be permitted to carry a heavier load in the last year of his course upon the recommendation of the department chairman and approved by the dean.

3) In the summer term normal load shall be nine (9) units.

4) The dean may limit the academic load of students who are employed, whether full-time or part-

time. A graduate student employed on a full-time basis may not be allowed an academic load of more than ten (10) units whether in formal courses or thesis in any semester except with the prior approval of the dean.

J. ATTENDANCE

1) The rules on attendance shall be enforced in all classes subject to modification by the dean in the

case of graduate students and other courses.

2) A student shall be dropped from his class when the number of hours lost by absence reaches 20 percent of the total hours required by his course, unless higher percentage is prescribed by his instructor. If the majority of the absences are excused, the student be dropped; but if the majority of the absences are unexcused, he shall be given a grade of 5. Time lost by late enrolment shall be considered as time lost by absence.

3) Students who withdraw from the university without the formal withdrawal process therefore shall

have their registration privileges curtailed or entirely withdrawn. Further, they should be liable for unpaid authorized fees;

4) Students who are late 15 minutes after the start of classes shall be considered absent. But if the

teacher is late by 15 minutes the students may leave the classroom, unless the teacher informs the students beforehand.

K. EXAMINATIONS

1) The university shall schedule three periodic examinations namely: prelims, midterms and finals.

2) All periodic examinations shall be held in accordance with the schedule prescribed by the university.

3) Schedule of examinations may be changed by the subject teacher provided it is approved by the

dean of college and the students concerned are informed one week before.

4) Special examination shall be given to students attending seminars, conventions, workshops and the

like during the time of examination if their participation is considered vital and recognized by the director of student services.

5) Examination papers (quizzes, prelims, midterms, and finals) checked and recorded must be

returned to the students.

L. GRADING SYSTEM 1) Students shall be rated in accordance with certain criteria established by the College/Department

and in accordance with the following system: Rating Numerical Equivalent 1.0 98-100 denotes marked excellence 1.25 95-97 denotes outstanding 1.5 92-94 denotes very good work 1.75 89-91 denotes very satisfactory work 2.0 86-88 denotes quite good work 2.25 83-85 denotes good work 2.5 80-82 denotes satisfactory work 2.75 77-79 denotes moderately satisfactory work 3.0 75-76 denotes passing 5.0 below 75 Signifies failure. It requires a re-enrolment in and repetition of the course INC Indicates that work is incomplete. It is given if the student, whose class standing throughout the semester or term is passing, fails to appear for the final examination due to illness or valid reasons. Thereupon, a special examination shall be given to him by the faculty concerned or by a committee for the purpose. In case the class standing is not satisfactory, and the student fails to take the final examination for any reason, a grade of 5 is given. INC is also given for a work that is of passing quality some part of which for good reason is unfinished. The deficiency indicated by the grade of INC must be removed within a period of one year. For scholarship grantees, such deficiency should be completed or removed within a period before the opening of classes of the following semester. However, in no one case shall grade be changed beyond one (1) year after initial filing; nor shall any change operate to the prejudice of the student.

2) A student who has received a passing grade in a given course is not allowed to take another

examination for the purpose of improving his grade.

3) All reports of grades must be made known to students as soon as possible but not later than ten (10) working days after the last day of the examination period.

M. GRADING COMPUTATION

1) The teacher reserves the right to establish his own standard in computing grades.

N. RECOGNITION OF HIGH SCHOLASTIC ACHIEVEMENT

1) Deans list

At the end of the semester, a deans list is prepared. The criteria for inclusion in the deans list are to be determined by each of the colleges. To be recognized through the deans list a student

must be enrolled in at least 18 academic units and must earn an average for the semester to be determined by a college. Deans list shall be published in the school publication or posted in the most conspicuous place immediately after a semester ends. A certificate indicating academic excellence may be given by the college to students in the deans list.

2) Graduation with Honors

a) Undergraduate students who completed their course with the following averages, computed on the basis of units shall be graduated with honors: Cum Laude..1.46 to 1.75 with no grade below 2.0 Magna Cum Laude.1.21 to 1.45 with no grade below 1.75 Summa Cum Laude1.00 to 1.20 with no grade below 1.5 This provision applies to incoming freshmen of school year 1994-1995.

b) For students graduating in post secondary courses, the following awards shall be given:

With Highest Honors With High Honors With Honors

c) In the case of candidates for graduation with honors the following rules shall apply:

i. No less than 50% of the total number of academic units or hours required for graduation shall have been completed in the university;

ii. Candidates must have acquired residence in the university for a period of at least two years; iii. In the computation of the grade point average, all grades obtained in all academic subjects

shall be included; iv. During each semester of residence no less than 18 units of credit or the normal load

required in the curriculum whichever is lesser, must be carried unless higher load is justifiable and duly stated in the application.

O. SCHOLASTIC DELIQUENCY

Students are expected to make satisfactory progress towards a degree, certificate or other approved objective. To ensure that students are making progress the faculty of each college shall approve suitable effective provisions governing delinquent undergraduate students subject to the following minimum standards: 1) Warning

If a student after the end of the semester fails by 25% of the total number of academic units for which he is enrolled shall be warned. In the succeeding semester he can carry a normal load but if he fails again by 25% of the total number of academic units enrolled he shall be placed on probation.

2) Probation

Any student who is at end of the semester, obtains passing grades in less than 50% of the total number of academic units for which he is enrolled shall be placed on probation in the succeeding semester and shall carry a limited load to be determined by the dean concerned. Any student on

probation who passes less than 50% of the total number of units in which he is enrolled shall be dropped from the rolls of the University.

3) Dismissal

After a year of probationary period any student who at the end of the second semester obtains a passing grade of not more than 33-1/3 percent of the total number of academic units in which he is enrolled shall be dropped from the rolls of the University.

4) Failure

A student who obtains three (3) failures in two (2) consecutive semesters shall be dropped from the rolls of the University.

5) Maximum Residence

Any student is allowed only a maximum of 150 percent of the total number of years required in the curriculum for continuous academic years of residence in the University. However, a student may apply for leave of absence in accordance with prescribed procedures.

P. GRADUATION REQUIREMENTS

1) Graduation of students who began their studies under previous curricula shall be governed by the

following rules: i. Those who have completed the requirements of the curriculum but did not apply for

graduation and were not granted the corresponding degree or title shall have their graduation dated on the time application was not accomplished.

ii. Students who have completed all but 2 or 3 subjects required by a curriculum shall be allowed to graduate in the curriculum where he is originally enrolled unless such curriculum is no longer in effect.

2) No student shall graduate unless he has completed at least one year of residence in the University immediately prior to graduation.

3) No student who fails to pay the required fee within the specific period set by the Registrar shall be conferred any title or degree. Such student, however, may upon his request and payment of the necessary graduation fees, be given a certified copy of his credentials without specifying his completion of the requirements towards any degree or title.

4) No student shall be issued a diploma, transcript of records and other documents certifying his studies in the University unless he is cleared of property responsibility and cash accountability.

Q. COMMENCEMENT AND BACCALAUREATE SERVICES 1) The commencement exercises for the graduating students of the University shall be based upon:

i. Recipients of degrees on the general commencement day; and ii. All other units not participating in the general commencement exercises, on such dates and on

such places as shall be fixed by the President. 2) Attendance at the commencement exercise shall not be required for the award of a corresponding

certificate or diploma.

3) Candidates for graduation shall be required to wear academic gowns during the baccalaureate service and commencement exercises in accordance with the rules and regulations of the University.

R. SCHOOL TUITION AND FEES

Tuition and fees charged to students are determined by the Administrative Council to be approved by the University Council and are subject to change whenever conditions necessitate. The approved schedule of school tuition and fees effective S.Y. 2012-2013 are as follows:

SCHEDULE OF FEES S.Y 2012-2013 1ST SEMESTER (DAY) 6,390.00 1ST SEMESTER (EVENING) 7,514.00 Upon Enrolment 2,000.00 TUITION: DAY/UNIT 200.00 EVENING/UNIT 250.00 Library 732.00 Athletic 146.00 Med/Dental 75.00 Guidance 60.00 Registration 75.00 Entrance 74.00 Late Registration 292.00 CWTS/ROTC 300.00 F/Maintenance 120.00 Add/Drop 30.00 Energy Fee (Evening Only) 74.00 GRADUATE SCHOOL Tuition 300.00 Miscellaneous 100.00 Library Fee 732.00 Entrance 100.00 Registration 100.00 Installment: Graduate School only 9 units less 900.00 12 units less 1,800.00

S. REFUND OF TUITION AND FEES

1) Only tuition and fees, based on 100% payment, shall be refund in accordance with the prescribed scheduled and regulation:

i. Within one week from the opening of classes . 70% ii. Within two weeks from the opening of classes . 50%

iii. Within three weeks from the opening of classes 30% iv. Within four weeks from the opening of classes .. 20%

2) After the fourth week or 30 days after the opening of classes, refund of tuition and other fees is no

longer allowed. T. CURFEW

To ensure safety of University facilities and protection of students, a curfew hour is observed. Students are advised not to stay later than 8:00 PM on campus.

U. FIELD/EDUCATION TRIP

Field/Educational trip is allowed to any group of students subject to the following policies and guidelines:

1) Request for trips starting clearly the objective and the relationship between the trip and the

subject/course and itinerary of travel must be filed at the Office of the Dean at least one month before the schedule of such activity;

2) Nearer trips that can attain same objectives are given priority to save time and cost; 3) Field trip is limited to only one per semester per class. Consideration may be done within programs,

thus recommendation from chairman/program head is necessary; 4) A waiver duly signed by parent/guardian must be filed at least one week before the scheduled

departure; 5) Faculty concerned must;

i. Inform other faculty members regarding participation of students in the trip. ii. Explain to students that absences in other subjects due to field trips are still counted as

absences however excused. iii. Render narrative report after the trip on the significance and contribution of the field trip to

students and the unit. iv. Verify whether funding for transportation expenses is available before claims are made. v. Stay with the students throughout the duration of the field trip.

V. USE OF UNIVERSITY PROPERTY

Only recognized university organizations may have the privilege of using a building or a portion of a building or any other property belonging to the University. Other organizations or activities may enjoy the same privileges upon written request duly approved by the President.

III. STUDENT CONDUCT Every student shall at all times observe the law of the land, the rules and regulations of the University and all standard of good society. In addition to these minimum requirements, every student shall act always with fairness, tolerance, moderation with due regard for the opinions and feelings of others, bearing in mind that education stands for broadness of views, appreciation of principles, consideration of the feelings of others, and a sympathetic understanding of others needs. A.NORMS OF CONDUCTS

1) Moral Character: A student is imbued with moral character when: a. He has learned to act, live and think as a person whose values, attitudes and convictions are in

accord with the Universal Ethical Norms of Right Reason and the accepted values and approved levels of conduct in the society where he lives;

b. He is honest to himself, accepts his shortcomings, and strives to improve and change; c. He is fair and just in his dealings with his fellowmen; d. He lives by the percepts of love, justice, compassion and concern for others; and e. He respects the rights of others as he would want his rights to be respected.

2) Personal Discipline: A student is imbued with personal discipline when:

a. He devotes himself to the fulfillment of his obligations and considers rights as means to or rewards for the same;

b. He learns to forego the enjoyment of certain rights and privileges that others more needy may be more benefited for the greater good of society;

c. He resolves his problems and confidence and conflicts without prejudicing others; d. He is tolerant of others, and humble to accept what is better than his; e. He has developed temperance and propriety in words and action, especially against vices, e.g.

gambling, drinking liquor, drugs, sexual excesses and aberrations, etc. and, f. Rights reason guides and controls his life, actions and emotions

3) Civil Conscience and Patriotism. A student is imbued with civic conscience and patriotism when:

a. He devotes himself to the growth and development of the Philippines; b. He puts the welfare of the entire country above his personal family and religious interest; c. He respects and obey all duly constituted authorities and laws, rules and regulations; d. He settles all disputes, problems, and conflicts through peaceful means; e. He strives to bring about the necessary changes through peaceful means; f. He respects the Philippines flag as the symbol of our country.

B. BASIS OF DISCIPLINE

1) At all times, every student must observe/follow/abide by all the laws of the land, and by all the policies and regulations adopted by the university/college. The investigation, disposition and the corresponding sanction on student disciplinary cases shall follow the procedures set in this Handbook. a. Every student shall observe at all times the pledge of loyalty and discipline to the institution.

The maintenance of student conduct and discipline is anchored on the willful acceptance by the student of all policies, rules and regulations prescribed by the university/college as signified by the enrollment pledge and the guidance and counseling provided by the faculty who shall be exercising substitute authority. All school personnel and the duly elected officers of the student government are mandated to enforce and supervise overall compliance to this Handbook and the code of the university in their respective areas of responsibility. For the purpose of implementing university/college policies, rules and regulations and the provisions of the code of the university, the president, deans, director of lab. school, members of the faculty and staff and duly elected officers of the student government are persons in authority.

b. A student shall be subject to disciplinary action after due process for any of the following offenses:

1. Any form of cheating in examinations or any act of dishonesty during the period of enrollment in the university;

2. Creating and/or participating within the university premises disorders, tumult, breach of peace, or other serious disturbance;

3. Connecting or disconnecting electrical wires without permission from proper authorities. 4. Climbing or jumping over the boundary fence of the university. 5. Acts of bribery to gain favor in violation of the standards of instructions. 6. Littering or scattering of garbage in public places. 7. Insulting, uttering derogatory remarks or flagrant indecent language against the teachers and

persons in authority , or students of the university inside the campus; 8. Intentionally making a false statement of any material fact, or practicing or attempting to

practice any deception or fraud in connection with his admission to or registration in, or graduation from the university;

9. Preventing or threatening students, faculty and administrators from discharging their duties or from attending their classes or entering school premises;

10. Tempering with and/or lending ID card to students or outsiders. 11. Vandalism or destruction of public property, such as destruction of building

parts/fixtures/walls, tearing of pages of library books, magazines; 12. Fighting or influencing physical injuries as a way to settle disputes; 13. Illegal posting of posters and buntings; 14. Failure to wear the prescribed uniform demanded by the university; 15. Smoking on campus premises; 16. Drinking alcoholic beverages, or exhibiting drunken behavior, within university premises; 17. Gambling within the university premises;

18. Any form of public immortality (lascivious, malicious acts, etc. ) on campus or during university function;

19. Forging of signatures and falsification of documents. 20. Robbery ( Attempted, Frustrated and Consummated) 21. Theft ( Attempted, Frustrated and Consummated) 22. Unauthorized possession of firearms, explosives such as grenades and ammunitions in ones

person or custody and/or other deadly weapons; 23. Ingestion, use, possession and/or peddling of dangerous regulated drugs or paraphernalia; 24. Malversation of student funds; and 25. All other disciplinary cases not mentioned therein.

C. SANCTIONS Disciplinary action may take any of the following forms.

a. Warning b. Reprimand c. Demand for apology by the student concerned d. Payment of actual damage inflected e. Automatic failure of the subject or test f. Exclusion from attending recognized clubs g. Disqualification from holding any position of any organization either by electing or appointment h. Withholding of graduation and other privileges i. Cancellation of Scholarship j. Suspension k. Dismissal l. Expulsion

2. The gravity of the offense committed and the circumstances attending its commission shall determine

the nature of the disciplinary action or penalty to be imposed.

3. No students shall be disciplined through suspension, dismissal, or reduction of his privileges, until an investigation shall be held wherein the respondent shall be given the opportunity to be heard.

4. Any disciplinary action taken against a student shall immediately be reported to his/her parents or guardians.

5. Refusal of a student nor enrolled in the university to submit to the jurisdiction of the university at the time a charge to him is filed or pending litigation shall prejudice his future enrollment in any unit of the university.

6. Where the suspension is for one semester or more, the student shall move out of the university jurisdiction within 72 hours after the suspension order takes effect. Any student whose suspension covers the final examination period will have to miss the final examination. In all cases of suspension, a

written promise of future exemplary conduct by the student which is countersigned by his parents or guardians is required as a condition for readmission.

7. When a penalty of expulsion is meted, the student cannot enroll in any course in the university. He cannot get his transfer credentials within one semester.

D. COMMITTEE ON STUDENT DISCIPLINE

There shall be a Committee on Student Discipline composed of a chairman, who shall be a member of the bar or with some legal background, two (2) members to be appointed for a period of one (1) year from among the faculty of the university and two (2) students who shall be chosen by the respondent in a raffle from among the pool of student government officers in coordination with the director of student services.

The committee shall be under the general supervision of the director of student services. College/units and student governments in the university shall set up a sub-committee on student discipline to attend to cases within their jurisdiction.

E. JURISDICTION

All cases involving discipline of students shall be subject to the jurisdiction of the committee on imposed is expulsion, suspension of one semester or more, or any penalty of equivalent severity and render final judgement thereof.

F. PROCEDURES OF DISCIPLINARY ACTIONS 1. Filing of Charges Disciplinary proceeding shall be instituted motupropio by the appropriate authority upon the filing of a written charge specifying the acts or commissions constituting the misconduct and subscribed to by the complaint including his parents or guardian or upon submission of an official report of any violation of existing rules and regulations. Upon filing the said charge or report with the Office of the Student Services, an entry shall be made in an official entry book kept for the purpose, specifying the person charged; the complaints(s), his witness, if any, the date of filing, and the substances of the charge. 2. Preliminary Inquiry Upon receipt of the complaint or report, the director of the student services as the case may be, shall determine whether such complaint or report is sufficient to warrant formal investigations. A copy of the complaint or report shall be served upon each respondent and his parent/guardian by the director of student services who shall require the answer in writing. Notice to the respondent(s) during the preliminary

investigation may be waived. In cases where the complaint or report is found sufficient, formal charges shall be filed with the appropriate body. 3. Answer Each respondent shall be required to answer in writing three (3) school days from receipt of the charge(s). Formal investigation shall be held on notice as provided below. 4. Notice of Hearing All parties concerned shall be notified of the time/date set for hearing at least two (2) school days after the receipt of the notice before such hearing. Notice to counsel of record or duly authorized representative of a party shall be considered sufficient notice to such party for the purpose of this article. 5. Hearing Hearing shall begin not later than one (1) week after the receipt of the respondents answer or after expiration of the period within which the respondent shall answer. 6. Duration of Hearing No hearing of any case shall last beyond two calendar months. 7. Failure to appear at hearing In case either complaint or respondent fails to appear at the place set for the initial hearing after due notice or without sufficient justifications, this fact shall be noted and the hearing shall proceed ex parte without prejudice to the partys right of appearance in subsequent hearing. 8. Postponement Application for postponement may be granted for good cause for the period as the ends of justice and the rights of parties to a speedy hearing require. Provide that not more than three postponements per party to the litigation shall be allowed. 9. Sub-Committee Report The college/unit investigating sub-committee shall forward to the dean/unit head concerned within fifteen (15) school days after the termination of the hearing the complete record of the case, with its report and recommendations. The report signed by at least a majority of the members of the committee shall state the finding or fact, conclusions and recommendations of the regulations of which the decision is based.

10. Decision by the Dean/Unit Head The dean/unit head shall within ten (10) school days after receipt of the committee report, transmit the report together with the decision to the president of the university. 11. Decision by the Committee of the Student Discipline The chairman shall decide each case within fifteen (15) school days after the final submission of the decision in writing and signed statement of the findings of the fact, conclusions and recommendations by the committee and its members. It shall contain in a brief statement the findings of fact, conclusions and recommendations of the regulations from which the decision is based. 12. Finality of Decision A decision of the Committee on Student Discipline or dean, other than expulsion, permanent disqualification from enrolment or suspension for more than thirty (30) calendar school days shall become final and executory fifteen (15) school days after receipt thereof, unless a motion for reconsideration of the same is filed, in which case, the decision shall be final fifteen (15) school days after receipt of the denial of the motion for reconsideration. 13. Appeal to the President In all cases in which final decision is rendered by the Sub-committee or the Committee on Student Discipline, the respondent may file an appeal with the office of the President within ten (10) school days after receipt of the decision who shall in turn decide within ten (10) school days from receipt of the appeal. In all expulsion and suspension of one semester or more, the president shall consult the University Council. Decisions of the president in these cases may be appealed to the Board of Regents within ten (10) school days after respondent receives a copy of such decision. 14. Decisions by the Board of Regents The Board shall review on appeal decisions of the president of the university, when the penalty imposed is expulsion, suspension of one semester or more, or any penalty of equivalent severity and render final judgement thereof. 15. Rights of the Respondents. Every respondent shall enjoy the following rights:

a. To be subjected to any discipline/penalty only after the requirements of due process shall be fully completed, complied with;

b. To be convicted only on the basis of evidence the burden of proof being on the person filing the charge;

c. To be convicted on the basis of evidence introduced at the proceeding or of which the respondent has been properly appraised and given the opportunity to rebut the same:

d. To enjoy, pending final decision and the charge, all his rights and privileges as student, subject to the power of the preventive suspension of the president for not more than fifteen (15) school days where suspension is necessary to maintain the security of the institution and;

e. To defend himself personally or by counsel, or by representative of his own choice. If the respondent desire, but is unable to secure the services of counsel he shall manifest the fact at least two (2) school days before investigating committee on Student Discipline or the investigating committee to designate a counsel for him among the faculty members and staff of the institution.

16. Summary Investigation by Dean Notwithstanding provisions of the foregoing articles, dean may proceed summarily against student of his college for any of these facts:

a. Violation of rules and regulations issued by the dean of the units; and b. Misconduct committed in the presence of a faculty member or of any official of the institution within

the classroom or premises of the college/unit or in the course of an official function sponsored by the college/unit.

The respondent shall be summoned to appear before the dean of college, informed of the charges against him, and afforded the opportunity to present his side. Every decision rendered under this Article shall be in writing starting the facts of the case the basis of the penalty imposed. Such decision shall be final and executor immediately after the issuance of the written order. The penalty of suspension if imposed, shall not exceed thirty school days. The Office of the Student Service shall be provided with a copy of the decision. 17. Effectivity Decision(s) shall take effect as provided in these rules, provided, that the final decisions of suspensions or dismissal rendered within thirty days prior to any final examination shall take effect during the semester immediately subsequent to the semester/summer in which such decision was rendered provided, further, that when the respondent is graduating, in which case the penalty shall take effect immediately. 18. Records All proceeding before any sub-committee or Committee on Student Discipline shall be taken down in writing. Original records pertaining to student discipline shall be under the custody of the director of student services. Such records are hereby declared confidential and no person shall have access to the same for inspection or copying unless he is officially involved therein, unless he has a legal right which cannot be protected or

vindicated without access to or copying such records. Any official or employee of the university who shall violate the confidential nature of such records shall be subject to disciplinary action. Note: Offenses and Penalties for Non-Faculty and Non-Students and where the provisions of this Handbook and the Code of the University cannot be applied the case shall be brought to the appropriate court of justice IV. STUDENT SERVICES The relation of the university to its student is not only contractual but judiciary and, therefore, it recognizes the obligation to maximize the opportunity for each student in higher learning through the possible development of his personal and intellectual capacity. The university shall endeavor to create and maintain conditions deemed essential to the pursuit of academic excellence, and moreover provide such facilities and services which are generally recognized as conducive to the development in the student qualities of creative leadership and scholarship. The University is committed to do its best to assure fair treatment to every student in his relations to the administration, to the faculty and to his fellow students. In consideration of the exceptional opportunities afforded for his mental development and physical well-being, each student should make the most of the facilities placed at his disposal so as to insure his academic advancement while keeping in mind and respectful regard for the rights of others in accordance with university rules and regulations. To implement the foregoing policies, the university shall the following facilities and services. 1. Health Services The Medical/Dental Unit of the university views student health as a specialized area of occupational health rather than just the provision of primary medical care. Ordinary illnesses can have serious implications for academic work especially when combined with the stresses of academic achievement and a change in ones living standard such as living away from home. Thus, the unit maintains its medical and dental services for every student, employee and their dependents for free. The unit conducts annual physical examination of the students and keeps record of the findings. First aid treatment shall be provided to all minor injuries incurred inside the campus during any school activity. Dental services shall be rendered such as annual check-up, prophylaxis, tooth extraction, dental filling and treatment whenever necessary. The unit will also propagate health education and information dissemination by conducting lectures or seminars and the distribution of reading materials. It will check and implement proper sanitation and healthful living conditions in the school and the community. To maintain these services the unit is staffed with a physician, dentist, nurse and dental aids. 2. Library Services

The university maintains library services to students, faculty and staff and other personnel of the university. Library staff and student assistants are available to assist any student, faculty and staff to gain access to the information contained in various collection of the university library. LIBRARY RULES AND REGULATIONS

A. Library Hours Regular Semester 8:00 AM 12:00 and 1:00 5:00 PM Monday to Friday (For undergraduate students) 8:00 AM 12:00 and 1:00 5:00 PM Monday to Saturday (For graduate students) Summer Session 8:00 AM 12:00 and 1:00 5:00 PM Monday to Saturday

B. General Rules

In order to perform its functions to the satisfaction of all its clients, the library needs observance the following rules: 1. Observe SILENCE. Idle conversation, loud laughter and other unnecessary noise disturb other users,

so it must be avoided. If there is a necessary to talk, it should be done in subdued tones. 2. Eating, smoking and sleeping are not allowed in the library. 3. Individual volumes belongings to a set such as encyclopedias and multi-volume dictionaries should

be returned to their proper places. 4. The graduate collection may be used only by members of the faculty and Graduate School students

(masteral and doctoral). Undergraduate may request for such books from in-charge desk at the section for the graduate collection and should be read inside the library premises only.

5. Use of the library cards. The library will issue library cards for free at the beginning of every semester upon presentation of an official receipt as a proof of enrolment in the university. The student should bring 1x1 picture of himself to be pasted in the card. This is non-transferable and this is every students key to his entry in the library. Issuance of another card of loss is worth P. 3.00.

6. Control Procedures.

Attach case, big bags and big envelops must be left at the depository counter. Upon leaving the library, every user will be required to:

1. Open and show contents of bag, folder and/or big envelop. 2. Show date of due slips for every library material that he takes out.

C. Rules on Borrowing.

1. Graduate circulation books may borrowed for one week and renewable for another three (3) days

unless wanted by the user.

2. Graduate and undergraduate reserved books are issued for one hour at a time for use within the library only. Extension of additional hours is granted unless there is prior request by another user. These books may be borrowed for home study over noon or overnight.

3. Undergraduate circulation books may be borrowed for two days; renewable for another two days unless wanted by another user.

4. Fiction books may be borrowed for one week, renewable for another week unless wanted by another user.

5. The following type of material are read only in the library. They are not be circulated for home use: 5.1 Encyclopedias 5.2 Dictionaries 5.3 Atlases 5.4 Handbooks 5.5 Reviewers 5.6 Filipiniana Materials 5.7 These 5.8 Periodicals 5.9 Rare Pamphlets 5.10 Duplicate of Periodical Articles 5.11 Manuals 5.12 Directories 5.13 Yearbooks 5.14 Almanacs

6. Maximum number of books that may be borrowed at one time:

6.1 Undergraduate students are allowed to borrow two (2) books at a time one (1) general circulation and one (1) reserved book or general circulation books, but never two (2) reserved books.

6.2 Graduate students are allowed to bring home only a maximum of two (2) books at a time. 6.3 USP Faculty members are allowed to borrow two (2) books as references for subjects they

teach. Library books not clearly connected with the subject taught may be borrowed one (1) at a time, subject to the same time limits as the other library patrons.

6.4 Bonafide regular employees are allowed to borrow two (2) books at a time for one week, renewable for another week if not requested by any student or faculty member.

6.5 Education students who are practice-teaching are allowed to borrow one (1) book for the subject they teach, aside from the regular one (1) circulation book, and a reserved book. This practice teaching references can be taken out for three weeks.

7. Fines and other Penalties. 7.1 For overdue books, the following fines are imposed:

a. For Graduate circulation books P0.50 a day, excluding Sundays and holidays. b. Graduate and undergraduate reserved books P0.50 the first hour of a fraction of the first

hour; P0.30 for the second or succeeding hour; P2.00 for each full day, excluding Sundays and holidays.

c. Fiction books P0.50 a day excluding Sundays and holidays. d. Undergraduate circulation books P0.50 a day excluding Sundays and holidays

7.2 Fines must be paid to the librarian within two (2) weeks from the date the fine is imposed.

Failure to pay within this period means submission of the borrowers name to the Bursar, with a minimum charge of P1.00 in each case plus temporary suspension of borrowing privileges.

7.3 Lost Books

When a book is lost, the borrower should immediately report the loss to the librarian. He/ She should replace the same book plus the processing fee of P10.00. Or if the lost book is old edition, it can be replaced by a newer edition but the same subject content and usability plus the processing fee of 10.00. If the lost book cannot be acquired through local bookstores, loser should pay the triple price plus the processing fee of P10.00.

8. Discipline

Students who fail to observe library rules and regulations will be referred to the dean or the director of student services for disciplinary actions.

D. Rules for Reservation

1. Faculty members who want some materials on reserve for their particular classes are requested to

present the materials they have selected (or provided, if these are their own personal copies) and to fill up a standard Books on Reserved from the library. If the reservation is not renewed after the semester, these library materials shall be withdrawn from the reserved counter and placed back to the shelves (or returned to the owner)

2. Maximum number of books on reserved for a particular class shall be five (5) copies per edition or title.

3. Guidance and Counselling Services

a. Guidance Services Guidance services and activities helps students evaluate their abilities, achievements, aptitudes, interests, needs and values; help them become familiar with themselves, help them adjust to school situations, and help them plan for the future whether for work or further education.

b. Personal Counselling Services Personal counselling is a service offered to students of the university where they can discuss their concerns as well as participate on workshops focusing on issues such as life planning, assertiveness skills and personal growth and awareness. Educational counselling assists students to acquire more effective study skills, and deal with difficulties in examination situations. Also, it assists students in their personal and environmental problems which need adverse stability.

c. Career Counselling Services

Career counselling helps students resolve career problems by providing them direct access to trained counselor(s). Students who have not chosen a major, or who wish to examine work values and assess their abilities can talk with a counselor on one-on-one basis. They will be assisted in classifying their ideas about themselves and in identifying possible occupational alternatives. The counselor also administers and interprets tests and surveys to determine an individuals aptitude, interest, achievement and personality factors.

d. Peer Counselling Services There is a group of students in the University who are willing to help students in the campus. They are the peer counselors. They have gone through a training especially aimed at providing them basic knowledge, theories and techniques in helping peers in their problems either academic or emotional.

4. Financial Aid Financial and shall be extended to students for two sources:

1) Student Loan Fund Program (SLFP)

GENERAL POLICIES/GUIDELINES This program will be utilized to provide immediate assistance in the form of loan to students with financial problems.

a. Criteria for the selection: 1. Applicant must be a bonafide student of the University of Southeastern Philippines. 2. Applicants must have paid the minimal annual membership fee of P10.00

b. Application Procedure Application forms can be obtained from and filed with the Office of Student Services. The applicant must submit:

1. Proof of financial need or certification from his parents/guardian. 2. Duly accomplished application form and interview record.

c. Amount and Interest

1. The amount to be loaned will vary depending upon the nature of the problem with P100.00 as

maximum for a ten-peso (10.00) membership fee. A promissory note should be accomplished by all qualified applicants attesting to their willingness to pay back the amount plus interest of 1% per month within 1-3 months but not go beyond the end of the semester (last day of classes)

2. A student who is unable to settle his loan in full for a given semester may renew his loan on or before the deadline by paying the interest only. Renewal of loans will be allowed only once. Loans which are not renewed on time will be charged 2% per month. Applicants who are graduating at the end of the semester are not allowed to renew such loans.

d. All repayments of loans should be payable to the OSS-SLFP.

e. Membership fee can be withdrawn at the end of the school year with its corresponding share of the accumulated interest.

2) Scholarship Scholarship from donations, trust and grants shall under the rules and regulations provided by the donor or grantor, supplemented by the rules and regulations prescribed by the scholarship committee (see Article VI).

5. Opportunity for limited employment

For the purpose of giving and to able and deserving students as well as to afford training for promising students, the president shall appoint students as assistants in various units of the university, under rules and regulations as he may prescribe. 6. Canteen Services The canteens inside the campus are managed by a concessionaire or by a cooperative to serve food and refreshments to students, faculty and employees. The university through the medical/dental unit shall oversee these canteens in the observance of proper sanitation subject to regulations herein prescribed. 7. Mailing Services In order to minimize expenses especially in transportation in going to Post Office the university provides mailing services to all university constituents. Stamps are for sale at the Student Council. A regular postman is assigned to get the letters on Mondays, Wednesdays and Fridays. 8. Multi-Purpose Hall The multi-purpose hall at Obrero Campus serves not only students, faculty and staff of the university but also outside organizations/agencies as well. To avail of this facility any organization must see the Head of the Office of Physical Education, Sports and Cultural Affairs (OPESCA) for reservation. 9. Computer Science and Technology Center In view of the multifaceted benefits of computers in the fields of engineering, science and technology, arts, and education, the university has established the computer science and technology program housed in the Computer Science and Technology Center of the Engineering Building to cater to the needs of the universitys studentry including those who may wish to avail of the services and facilities of the Center. The computer science and technology program of the university was conceived to facilitate the implementation of its various thrust of training quality computer programmers, analysts, users, and enthusiasts as well as study and develop further the computer software, hardware and other related engineering technologies assisting industrialization of Southern Mindanao (Region Xl), automation of industries, improvement of office operations and variety of other phases. This program comprises three (3) major interdependent phases. The initial phases (Phase 1) establishes and operationalizes the Computer Science and Technology Center to serve all students having computer science and related subjects. Phase 11 professionals who wish to study computer programming and use the facilities of the Center. Finally, the third phase (Phase III) further advances the Centers capabilities by encompassing the training of engineers, designers and other enthusiasts on Advanced Computer Aided Design (ACAD) and related engineering computer application softwares for industrial and manufacturing purposes. 10. University Training Center

The University Training Center is located at Obrero Campus. It is cozy for conventions, seminars, workshops and can accommodate as many as sixty guests at a time. The Center features the following salient area: a) Seminar Hall for a maximum of seventy persons; b) Dinner Hall; c) Five Private Rooms; d) Four Common Rooms; c) Sufficient Comport Rooms and Bathrooms; f) Spacious Parking Area. USP faculty and staff as well as students could avail of the facilities of the Center for seminars, conference, overnight stay, and other school activities such as programs, meetings, or conferences for free or at discounted rates. The center is one of the income generating projects of the university. Income shall be used to defray expenses in the operation, maintenance, and purchase of additional supplies and equipment. Approval of the use of the center shall be secured from the Office of the President. STUDENTS ORGANIZATIONS AND ACTIVITIES Student power is a reality. Students when properly directed can use student organization to optimize growth. Otherwise, they would turn out to be non-commited, laissez faire, inactive and at worst, destructive citizens. In order that students power may be enhanced and channeled for the good of students, parents and faculty should work as one to towards constructive directions. The university encourages that students to get involved and participate in different activities of the university. Students who participate in this activity are also expected to maintain good academic standing. Students may affiliate and participate in the following organizations and activities.

A. Co-curricular Activities

These include all activities concerning with the improvement and enhancement of academic experience such as organization of seminars, symposia, lectures, exhibits, etc. These also include exposure to activities and affiliation with professional organizations. B. Extra-curricular Activities

These include all activities of school clubs/organizations which aim to develop independence and leadership qualities.

C. Student Government

1. Supreme Student Government (SSG)

This organization is the confederation of all student councils of USeP. This aims to develop closer relationship among councils in cooperative effort to conduct programs and activities. Officers of this organization are selected from among the officers of the Executives and Legislative branches of al Student Councils. All students of the university are members of this organization. 2. Student Councils

Student Council is an autonomous, representative and democratic student government that shall unite the whole studentry of each of the campuses and develop their physical and moral well-being, preserve and protect the solidarity and foster closer relationship among the studentry, the administration and other sectors of the society. Student Council is recognized as the voice of the students and as such, is involved in all levels of decision making within the campus. The Student Council also provides services and amnesties for all students and caters to various student interests, activities, entertainment and recreation. Principles and Policies of this organization are set out in its constitution and by-laws. D. Student Publications

Student publication organizations of all USeP campuses produce a newspaper regularly during the academic year. This paper is produced through the efforts of the students who have undergone intensive screening, interviews and trainings on campus journalism. Student publication primarily uphold press freedom and serve as effective medium for students to freely express themselves on significant issues and on matters of general concern. It will also develop students potential skills in writing and intellectual curiosity and capacity for critical thinking. A specialized publication, the yearbook, is also produced by the graduating classes of all USeP campuses. The officers of the campus seniors choose among themselves the talents that will compose the editorial staff of the school annual with the guidance of their advisers. E. School Clubs and Organizations

GENERAL POLICIES FOR MEMBERSHIP AND RECOGNITION OF SCHOOL CLUBS AND ORGANIZATIONS 1. Only bonafide students currently enrolled in this university may become members of a student

organization. 2. Recognition shall be done on a yearly basis.

3. There shall be at least one adviser to monitor the activities of the organization to be selected by the members of the organization. The organization has the right to change its adviser if deemed necessary.

4. The adviser must be presently working in the university. 5. An application letter should be addressed to the president of the university throught he Office of

the Services (OSS). 6. All requirements for recognition should be submitted to the student council for preliminary

screening after which the council shall submit the said requirements to the OSS for formal endorsement.

7. All clubs/organizations to be recognized must submit the following requirements: 1. Application letter previously mentioned. 2. Constitution and By-Laws. 3. List of Officers. 4. List of members. 5. Written statement from the adviser that he/she is willing to be the adviser of the

club/organization. 6. Program of Activities (good for one school year) 7. Affidavit from the highest officer of the organization owning responsibility for whatever

activities to be undertaken by the organization. 8. Old club/organizations which would like to renew their recognition shall submit the following:

1. Accomplishment report. 2. Financial statement. 3. New list of officers. 4. New list of members. 5. Constitution and by-laws (if there are changes.) 6. Affidavit stated above, by the new highest officer. 7. Program of activities for the next year. 8. If there is a new adviser, another written statement shall be made.

9. These requirements shall be submitted not later than the date prescribed by the OSS. 10. The final decision on recognition of clubs/organizations is made by the university president. The club/organization shall be informed by the OSS on the presidents decision which may be any of the following: A. Recognized The club/organization can enjoy privileges such as availment of the use of school facilities and the sponsorship of other activities that may be approved by the OSS. B. Withdrawal of Recognition The club/organization cannot avail itself of the privileges given to recognized clubs/organizations. 11. Unrecognized clubs/organizations cannot use the name of the university in solicitation and in other fund raising activities. They cannot collect fees from students in the university.

12. No club/organization shall impose compulsory membership on any group of students in this university. 13. Fraternities/Sororities which would like to hold their initiation inside the campus must first secure a permit from the OSS. 14. No activity in any form that may cause physical and mental injury is allowed in any initiation. 15. Recognized clubs/organizations must submit quarterly reports to the student council, so that it can monitor their activities. REQUIREMENT FOR THE HOLDING OF RALLY IN THE UNIVERSITY. 1. Cognizant of the constitutional right of citizens to have peaceful assembly and the freedom of speech, there is hereby enumerated set of specific guidance in the holding of rally in the University are hereby prescribed. a.) A written permit is required from the Office of the President to be endorsed by the director of student services (in his absence, by the guidance coordinator), and the president of the supreme student government. b.) This permit must be secured through a direct and personal representation of the top three officers of the organization requesting for the permit to hold rally. c.) Such rally specifies the problems/issues needed to be resolved in their particular case. In case of students, they must raise only issues related to them and their welfare. It shall be considered irrelevant to raise problems and issues about faculty and staff welfare (the faculty and staff members may raise their own problems and issue.) d.) The Officers must express willingness to attain reconciliation and never to raise the same problems and issues, if the same are being attended to by higher authority. e.) Dialogue where one is free to speak out his mind in an atmosphere of respect and trust is the only acceptable medium of peaceful assembly. f.) Officers of the organization seeking for a permit must never coerce other individuals or groups who refuse to join a rally. Others shall be free to perform their activities as they see fit within the bounds of law. g.) Officers of the organization seeking the permit must police their ranks and any or all acts of violence must be avoided. Said officers are directly and collectively responsible for damages, resulting threat. h.) Freedom is not a license. It must be not abused. Freedom ends when one steps on the shoes of others. In the country, public welfare shall be the norm of conduct.

2.) Strict compliance herewith is requested. VI. STUDENT SCHOLARSHIPS, GRANTS, PRIVILEGES AND ASSISTANCE PROGRAM.

1. STUDENT SCHOLARSHIP PROGRAM The student scholarship program of the University of Southeastern Philippines aims to support quality higher education which shall be awarded to any student who has exhibited academic excellence in his studies. TYPES OF SCHOLARSHIP

A. UNIVERSITY SCHOLARSHIP 1. University Scholarship shall be awarded to public and private high school graduates recommended

by High School Screening Committee or Principal from among the highest 5 percent of at least 50 graduating students in the high school, who shall pass the scholarship examination conducted by the University with a general average which falls within the category for full scholarship as may be defined by the Scholarship Committee.

2. Must at least be on the 95 percentile rank of the NCEE or its equivalent. 3. University Scholarship shall be granted to any student who obtains a grade point average of 1.20 or

better at the end of the semester in the academic subjects in which he has enrolled provided that he has carried the full academic load required in his curriculum.

4. Students in the University Scholarship must not have any failing grade. 5. Recipients of University Scholarship shall enjoy the following benefits:

a. Exemption from payment of tuition and miscellaneous fees except those assessment made by the student government and the school organization.

b. Book allowance of P500.00 per semester. c. Monthly stipend of P500.00 except during summer session.

B. COLLEGE SCHOLARSHIP

1. College Scholarship is awarded to public and private high school graduates recommended by the high school screening Committee from among the highest 5 percent (%) of at least 50 graduating students who shall have passes the scholarship examination conducted by the University with a general average within the category for partial scholarship as may be defined by the Scholarship Committee.

2. Must at least be on 90 percentile rank of the NCEE or its equivalent. 3. College Scholarship shall be granted to any student who obtains a grade point average of 1.45 or

better at the end of the semester in the subjects in which he is enrolled provided that he has carried full academic load in the curriculum.

4. Students on college scholarship must not have any failing grade. 5. Recipients of college scholarship shall enjoy the following benefits:

a. Exemption from payment of tuition and miscellaneous fees except those assessments made by the student government and the school organization.

b. Book allowance of P500.00 per semester. c. Monthly stipend of P300.00 except during summer session.

C. TITUTION PRIVILEGE

This scholarship exempts a student from payment of tuition only which shall be awarded to students who pass all the subjects in the academic load with a minimum of 18 units or regular load as prescribed by the curriculum provided the student obtains a weighted average of 1.75 or better.

D. ENTRANCE SCHOLARSHIP

This scholarship is awarded to any high school valedictorian and salutatorian who pass the entrance examination, the NCEE or its equivalent and interview conducted by the committee created for this purpose. Entrance scholars shall be exempted from the payment of tuition. This scholarship is maintained by acquiring a weighted average grade of 1.75 or better of the regularly credited academic load in the previous semester as prescribed by the curriculum.

11. GRANTS

A. Grants are awarded to deserving students who passed the university entrance examination and are not enjoying any scholarship or privilege.

SPECIAL SKILLS

1. MUSIC 1.1 Band/Combo Members

Awarded to students who are regular member of the band/combo and recommended by the band/combo master.

1.2 Musical Guild Member such as choir and rondalla. 1.3 Any music skill as may be determined by a committee instituted for this purpose.

2. ATHLETICS

Awarded to the following students: a. Incoming freshmen who are medalists in at least regional level athletic competitions certified

by the athletic manager or head of the school upon the approval of the University Athletic System.

b. Those who are already in the university who have qualified as varsity players in the University Athletic System as certified by the coach or athletic manager of the College/Unit attested by the Dean.

3. UNIVERSITY DANCE TROUPE

Awarded to regular members whose main counterpart is the promotion of cultural shows in the University and shall provide free choreographic services to the needy college or to the duly recognized clubs and organizations. Outside shows or exposures must be held secondary purpose only.

B. Grants consist of exemption from payment of tuition only. C. Student can maintain these grants subject to the following conditions: 1. that he/she must carry an academic load of at least 18 units.

2. that the students major concern in the university must be the pursuit of his academic program. 111. PRIVILEGE A. DEPENDENTS PRIVILEGE

This privilege is extended to the spouse and to the legitimate children of faculty and staff members of the university who had passed or qualified for the entrance requirements of the university: that the number of dependents shall not exceed four; and such privilege is only valid within the specified number of tears in the curriculum. B. USP EMPLOYEE PRIVILEGE A USP employee who is enrolled in the Graduate or Undergraduate program of the university shall be entitled to free tuition. A graduate student employed in full time basis may not be allowed an academic load of more than nine formal courses except in thesis/dissertation writing. Undergraduate students are allowed a load of 12 units only. C. Editor-In-Chief and Managing Editor of the Editorial Staff of the official campus publication. D. All Student Council officers elected at large of the four campuses. E. Corps Commander of the ROTC/WATC unit. F. Cultural Minority Privilege. This privilege shall be awarded to a high school graduate belonging to a cultural minority groups such as Manobo, Calagan, Bagobo, Davaoeno, Tagacaolo, Blaan, Mandaya, Matigsalog and such other minorities duly certified by the Office for Southern Cultural Communities provided, they qualify the entrance requirements. G. Legitimate Dependents of Barangay Officials and Sangguniang Kabataan Officials Privilege. These privileges shall be implemented in accordance with the provisions of the New Local Government Code and the rules of the University. Sec. 393, paragraph b.4 of R.A 7160 states that the Punong Barangay, the Sangguniang Barangay Member, the Barangay Treasurer and the Barangay Secretary shall be exempted during their incumbency from payment of tuition and matriculation fees for those legitimate children attending state colleges or universities. He may likewise avail of such educational benefits in a state college or university located within the province or city to which the barangay belongs. Sec. 434 of R.A 7160 maintains that the Sangguniang Kabataan Chairman shall have the same privilege enjoyed by other Sangguniang Barangay Officials under this Code subject to such requirements and limitations provided herein. During their incumbency Sangguniang Kabataan Officials shall be exempted from payment of tuition and matriculation fees while enrolled in public tertiary schools, including state colleges and universities. The national government shall reimburse the said college or university the amount of tuition and matriculation fees; Provided that, to qualify for the privilege, the said official shall enroll in the state college or university within or nearest to their area of jurisdiction. OTHER RULES

1. Only one scholarship of the university can be enjoyed by a student at a time. 2. Scholarship/privileges/grants are strictly in accordance with the existing rules established by the

Scholarship Committee and that of the Sponsoring Agency, for private scholarship grants. 3. Applicants must not have an incomplete grade at the time of application for scholarship. Incomplete

grades shall 15 days from date of enrollment be completed before filing an application subject to the rules of the Scholarship Committee.

IV. STUDENT ASSISTANCE PROGRAM The Student Assistance Program was launched in the first semester of SY 1985-1986. This program shall grant free tuition and miscellaneous fees to students who shall in turn work in the University. Based on the fee of P270 that a student pays for 18 units and on the student labor scheme of P3.80 per hour, the student shall serve for 153 hours in one semester. VII. DUTIES AND RESPOSIBILITIES Every student of the university, regardless of circumstances of his birth, sex, religion, social status and other factor shall:

a.) Strive to live an upright, virtuous and useful life. b.) Love, respect and obey his parents, and cooperate with them to keep the family harmonious and

united. c.) Exert his utmost to develop his potential for service, particularly b underlying an education suited to

his abilities, and in order that he may become an asset to himself and to society. d.) Respect the customs and traditions of our people, the duly constituted authorities the law of the

country and principles of democracy. e.) Participate actively in civic affairs for the promotion of general welfare. f.) Help in the observance and exercise of individual and social rights, the strengthening of freedom

everywhere, the fostering of cooperation among nations in the pursuit of progress, and prosperity and world peace.

g.) Respect and cooperate with teachers, fellow students and school authorities in the attainment and preservation of order in school and in the society.

h.) Exercise his rights and responsibility with due regard to the rights of others. VIII. STUDENT RIGHTS Student of the University shall enjoy the following rights:

1) Students have the right to organize autonomous, democratic and representative student government. Student government has the right to determine its policies and programs on student activities, subject to t