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University of Hawaii

eThority DataBooks

Last Updated: September 22, 2016


eThority DataBooks

Last Updated: 09/22/2016 UH eThority DataBook Descriptions of 211

Contents How To Use This Guide: ...................................................................................................................................... 4

The Difference between a Template and a DataBook: ....................................................................................... 5

SECTION 1: DATABOOKS AND TEMPLATES PRIMARILY USED BY FAs AND OTHERS IN THE FIELD .................... 6

KFS DATABOOKS: ................................................................................................................................................ 6

KFS AR DataBooks ........................................................................................................................................... 6

KFS AR DataBooks > Field AR Templates: ................................................................................................... 6

KFS Contracts + Grants DataBooks: ................................................................................................................ 9

KFS Contracts + Grants DataBooks > Field Reports: ................................................................................... 9

KFS GL DataBooks ......................................................................................................................................... 25

KFS GL DataBooks > Field GL Templates: .................................................................................................. 29

KFS GL DataBooks > Field GL Templates >Appropriated Funds Budget & Cash Templates ..................... 53

KFS Labor Ledger DataBooks: ....................................................................................................................... 66

KFS PurAP DataBooks > Audit Reports .......................................................................................................... 72

KFS PurAP DataBooks > Field Templates ...................................................................................................... 73

TEMPLATES: ...................................................................................................................................................... 74

KFS AR DataBooks: ........................................................................................................................................ 74

KFS Capital Assets DataBooks: ...................................................................................................................... 75

KFS Contracts + Grants DataBooks ............................................................................................................... 77

KFS GL DataBooks ......................................................................................................................................... 79

KFS Labor Ledger DataBooks ........................................................................................................................ 80

KFS PurAP DataBooks .................................................................................................................................... 81

SECTION 2: KFS DATABOOKS: PRIMARILY USED BY CENTRAL OFFICES (ORS, GALC, PFMO) .......................... 88

KFS AR DataBooks ......................................................................................................................................... 88

KFS AR DataBooks> Audit Reports: Primarily Used by Central Offices (ORS, GALC) ............................... 88

KFS Capital Assets DataBooks: Primarily Used by Central Offices (PFMO) .................................................. 90

KFS Contracts + Grants DataBooks: Primarily Used by Central Offices (ORS) .............................................. 90

KFS Contracts + Grants DataBooks: .......................................................................................................... 90

KFS Contracts + Grants DataBooks > Field Reports: ................................................................................. 91

KFS GL DataBooks > Audit Reports: Note: Audit reports are typically used by GALC .................................. 93

KFS GL DataBooks > Audit Reports: .......................................................................................................... 93

KFS GL DataBooks > Audit Reports > FxMR094 ........................................................................................ 95

KFS GL DataBooks > Audit Reports > FxMR095 ........................................................................................ 96


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KFS GL DataBooks > Audit Reports > FBDR043 > Parameterized ............................................................. 99

KFS GL DataBooks > Audit Reports > FBDR043 ....................................................................................... 104

KFS GL DataBooks > Audit Reports > FHDR043 > Parameterized ........................................................... 107

KFS GL DataBooks > Audit Reports > FHDR043 ....................................................................................... 112

KFS GL DataBooks > Audit Reports > FHMR101 > Parameterized .......................................................... 115

KFS GL DataBooks > Audit Reports > FHMR101 ...................................................................................... 124

KFS GL DataBooks > Audit Reports > FHMR103 > Parameterized .......................................................... 141

KFS GL DataBooks > Audit Reports > FHMR103 ...................................................................................... 157

KFS GL DataBooks > Audit Reports > FHQR423 .......................................................................................... 176

KFS GL DataBooks > Campus Budget Offices: Primarily Used by Campus Budget Office .......................... 176

KFS GL DataBooks > University Budget Office: Primarily Used by University Budget Office ...................... 191

SECTION 3: DATBOOKS / TEMPLATES CURRENTLY NOT BEING USED: .......................................................... 199

eThority Commitments & System DataBooks: ........................................................................................... 199

KFS GL DataBooks > Field GL Templates > FHBAPRTJ – PCard Transactions .............................................. 199

KFS PurAP DataBooks > Audit Reports VBCR030R .................................................................................... 200

KFS PurAP DataBooks: Template Contains Fiscal Year 2012 ...................................................................... 201

FMIS GL/SL > CMMR090 / FBMR090: Data is Fiscal Year 2012 .................................................................. 202

FMIS GL/SL > CBMR091: Data is Fiscal Year 2012 ...................................................................................... 204

FMIS GL/SL > FHMR101: Data is Fiscal Year 2012 ...................................................................................... 206

FMIS GL/SL > FHMR103: Data is Fiscal Year 2012 ...................................................................................... 209

FMIS GL/SL: Data is Fiscal Year 2012 .......................................................................................................... 209


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How To Use This Guide:

The information that follows is distinguished or separated into three categories: Section 1

contains both KFS DataBooks and KFS Templates primarily used by FAs and others in the field. A

detailed explanation of the distinction between a Template and a DataBook is provided on the next

page. The global DataBooks in Section 1 were created to enable FAs and others in the field to

produce reporting for their functional area. Advanced users may use the KFS Templates in Section

1 to create specialized DataBooks.

Section 2 contains KFS DataBooks that are primarily used by central offices such as General

Accounting and Loan Collection (GALC) and Office of Research Services (ORS).

Section 3 contains KFS DataBooks / Templates Currently Not Being Used by UH but that remain

accessible to eThority users. Each section displays the hierarchical eThority groupings or topics

such as KFS AR DataBooks (or KFS Contracts + Grants DataBooks) and is followed by the table listing

of DataBooks contained in that grouping.

Each section contains a listing of DataBooks or Templates in table form. The tables have three

column headings “DataBook Name”, “Contents” and “Potential Uses”. The “DataBook Name”

column shows the name of the DataBook or Template that displays in eThority. The “Contents”

column displays some of the column headings in the resulting eThority report output. The

Contents column also contains any Control Value filters that users may be prompted for when

running the DataBook. The “Potential Uses” column provides the purpose for the DataBook or

possible uses for the DataBook and indicates how the data in the DataBook is grouped and/or

summarized.


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The Difference between a Template and a DataBook:

eThority Templates are core datasets based on commonly referenced functional needs that are not

grouped, sorted or filtered in any way. Templates contain a large amount of data presented in a

listing that has no structure. An eThority Template is used as a starting point to create DataBooks.

Templates cannot be merged or joined which means that fields from one Template cannot be used

in conjunction with fields from another Template. All Templates are DataBooks.

A DataBook (or report) is a visual representation of data that may contain a combination of sorting,

grouping and calculated totals of your data. Global DataBooks were created from Templates,

representing output that has been manipulated into a meaningful structure for reporting and

distribution. Global DataBooks have been created by central office staff and shared with all

eThority users. Global DataBooks may not be edited by general eThority users. All DataBooks are

not Templates.

As an example: the GL Financial Transactions – Template (page 52-53) contains over 300 columns

and 30 million rows of data. This Template was used to create the FBMR090 (Income Statement) –

Non-CG Account Summary by Account DataBook (page 22-23) that contains groupings, sort

sequences, control value filters and provides data totals.

In this guide, the DataBooks are listed separately from the Templates but in eThority, they are

listed together and categorized by commonly referenced functional needs such as AR, Capital

Assets, Contracts and Grants, GL, Labor and PurAP. The distinction is made here to emphasize to

the user, that there is a vast difference between a Template and a DataBook. Also, users who

choose to create their own customized DataBooks can easily refer to the latter half of Section 1 as a

starting point for User DataBook creation.


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SECTION 1: DATABOOKS AND TEMPLATES PRIMARILY USED BY FAs AND OTHERS IN THE FIELD

KFS DATABOOKS:

These global DataBooks have been created to enable users to produce reporting on core data sets for their area. Global DataBooks may

prompt users to enter control values to pre-filter specific data for a more customized DataBook.

KFS AR DataBooks

KFS AR DataBooks > Field AR Templates:

DATABOOK NAME CONTENTS POTENTIAL USES

AR Listing for Field

Some of the more important Information that can be seen in this DataBook:

Customer Name

Original Invoice Number

Customer Number

Inv Billing Date

AR Billing Organization

AR Processing Organization

Document Number

Chart Code

Account Number

AR Object Code

Object Code

Amount

Adjustments

Invoice Paid Amount

Open Amount

Control Value Filters:

Processing Org [Optional]: The default value is “xx – xxxx” if you leave the default value, all Processing Orgs will be returned. A specific Processing Org may be entered (e.g., HO - HO)

This DataBook provides an invoice listing for an AR Processing Org code. Data is grouped by invoice document type, customer name, original invoice number and invoice item number providing totals for each customer as well as a grand total for all customers.


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AR Listing for ORS


Invoice Document Type

Award Account Proposal Number


Inv Item Number

Customer Number

Customer Name

Inv Invoice Type

Org Document Number

Inv Billing Date



Document Number

Chart Code

Account Number

Object Code

Amount

Adjustments

Invoice Paid Amount

Open Amount

AR Billing Org CV

AR Billing Org Default Value Control Value Filters:

Billing Org [Optional]: The default value is “xx – xxxx” if you leave the default value, all Billing Orgs will be returned. A specific Billing Org may be entered (e.g., MA - HIMB)

This DataBook provides an invoice listing for contracts and grants invoice types (CGIN) for an AR Billing Org code. Data is grouped by invoice document type, Award account proposal number, original invoice number and invoice item number providing totals for each award account proposal number as well as a grand total for all awards.

Converted FMIS – ARS Outstanding AR dtd from 07-2010


Cust Name

KFS AR Inv No

Cust No

Legacy/FMIS ARS Code

Org Doc No

Inv Type

This DataBook provides legacy system (FMIS-ARS) non-contracts and grants invoices dated from 07/01/2010, with open balances on 06/30/2012, which were converted to KFS-AR invoices. Data is grouped by customer name, KFS AR invoice number and invoice item number and excludes all contracts and grants invoice types (CGIN).


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Billing Date

AR Billing Org

AR Processing Org

Doc No

Chart

Account

Object

Amount

Inv Paid Amt

Open Amt Control Value Filters:

FO [Required]: The default value is “00000” and must be changed to a valid FO Code to get results. (e.g., “001”). Note: The default is five digits although FO codes do not contain five digits.

Non-CG Customer Listing for Field


Customer Name

Cust No

Cust Type

Cust Tax Number Type

Cust Contact Information

Cust Address

Cust Intl Address Information

Cust Legacy Code

Cust UH No Control Value Filters: Enter at least 1 of the following:

Customer Name [Optional]: The default value is “Enter Name” if you leave the default value, the “FMIS ARS Customer No” must be entered or no results will be returned. (e.g., “15 Craigside”)

FMIS ARS Customer No [Optional]: The default value is “C0000000000”. If you leave the default value a “Customer Name” must be entered or no results will be returned. (e.g., “C0000220220”)

This DataBook provides detailed information about non-CG customers.


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KFS Contracts + Grants DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES

CG Accounts with Deficits


Chart-Account

Account Name

FO Code – Description

Fiscal Officer Name

Budget

Actuals

Encumbrances

Balance

Pre-Encumbrances

Balance Less PE Control Value Filters:

Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).

FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).

This DataBook can be used to create a DataBook to monitor deficit balances (expenses recorded > budget). It can be useful to Fiscal Administrators to help ensure they have cleared their deficit balances by fiscal year end. Note: Columns “FO Filter Value” & “FO Filter Value” appear in the DataBook, but does NOT show up when you export the data to excel.

KFS Contracts + Grants DataBooks > Field Reports: DATABOOK NAME CONTENTS POTENTIAL USES

CBMR090 (Income Statement) – CG Account Summary by Account Supervisor and Account


Base Budget

Current Budget

Current Month Actuals

Fiscal Year to Date Actuals

Inception to Date Actuals

Encumbrances

Balances (Current Budget less Inception to Date

View budget balance available for contract and grant accounts by Account Supervisor. Balances are grouped by account, CG Budget Pools and object codes.


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Actuals less Encumbrances)

Pre-Encumbrances

Budget Balances less Pre-Encumbrances Control Value Filters:

Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.


Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.

Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the Chart code for the account.


Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Org Code may be entered (e.g.,” MCOM”).

Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award may be entered (e.g., “17657”).


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Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).

Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).

CBMR091AWFO -CG Consolidated Statement by Award & Account


Base Budget

Current Budget




Encumbrances

Balances (Current Budget less Inception to Date Actuals less Encumbrances)

Pre-Encumbrances




FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be

Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view available budget balance for contract and grant accounts grouped by Award Id and account. Balances are summarized by Award and Account.


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returned. A specific FO Code may be entered (e.g., “001”).

Highest Org Level [Optional]: The default is “xxxxxx”. If you leave the default value, all Organization Codes will be returned. A specific Organization Code may be entered (e.g.,” MCOM”).




CBMR091AWFO -CG Consolidated Statement by Award & Budget Category


Award (if Control Value entered)

Report Date

Base Budget

Current Budget




Encumbrances


Pre-Encumbrances

Budget Balances less Pre-Encumbrances


Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and

Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view the budget balance available for contract and grant accounts grouped by Award Id and CG Budget Pools CG Budget Pools include but are not limited to salary, fringe benefits, travel, utility, repairs, and supplies.


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Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.







CBMR091R1FO - CG Consolidated Statement by Rollup 1 & Account


User Rollup Code 1

Report Date

Account

Base Budget

Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balances available for contract and grants accounts by User Rollup 1 (i.e. 00354) and account. User Rollup Codes are user defined.


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Current Budget




Encumbrances


Pre-Encumbrances





User Rollup Code 1 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 1 may be entered (e.g., “YR48”).



Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific award number may be entered


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(e.g., “17657”).



CBMR091R1FO - CG Consolidated Statement by Rollup 1 & Budget Category


Base Budget

Current Budget




Encumbrances


Pre-Encumbrances





User Rollup Code 1 [Optional]: The default value is

Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by User Rollup 1 (i.e., 00354) and CG Budget Pools (i.e. salary, fringes, travel, etc).


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“00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 1 may be entered (e.g., “YR48”).



Award Number [Optional]: The default is “00000”. If you leave the default value, all awards will be returned. A specific Award Number may be entered (e.g., “17657”).





Base Budget

Current Budget




Encumbrances


Pre-Encumbrances


Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts User Rollup 2 (i.e. 00782) and account. User Rollup Codes are user defined.


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Fiscal Period [Optional]: The default value is “00”. If you leave the default value, results for Contract and Grant Beginning Balances (CB) and Financial Beginning Balance (BB) will be returned. Contracts and Grants beginning Balance (CB) is the Inception to Date balance. A specific Fiscal Period may be entered. As an Example entering “05” will return Inception to Date and FYTD balances as of November.Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).

User Rollup Code 2 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 2 may be entered (e.g., “00782”).







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Base Budget

Current Budget




Encumbrances


Pre-Encumbrances





User Rollup Code 2 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User rollup code 2 may be entered (e.g., “00782”).



Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by Rollup 2 (i.e., 00782) and CG Budget Pools (i.e. salary, fringes, travel, etc).


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Base Budget

Current Budget




Encumbrances


Pre-Encumbrances




Fiscal Year [Required]: The default value is “2000”

Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by User Rollup 3 (i.e. 010H, 06-310) and account. User Rollup Codes are user defined..


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and must be changed to a valid fiscal year to get results (e.g., “2015”).

User Rollup Code 3 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 3 may be entered (e.g., “O1OH”).





Award Account Project Director Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).



Base Budget

Current Budget




Encumbrances


Consolidated DataBooks give a high level summary by attributes. This DataBook allows users to view budget balance available for contract and grants accounts by Rollup 3 (i.e. 010H, 06-310) and CG Budget Pools (i.e. salary, fringes, travel, etc).


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Pre-Encumbrances





User Rollup Code 3 [Optional]: The default value is “00000”. If you leave the default value, all rollup codes will be returned. A specific User Rollup Code 3 may be entered (e.g., “010H”).





Awd Acct Project Dir Username [Optional]: The


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default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”).

CBSP090D (Balance Sheet) – CG Transaction Listing by Account


Account

Report Date

BAC

Transaction Date

Document Number

Origin Code

Document Type

Reference Document Number

Reference Document Origin

Org Document Number

Previous Balance


Inception to Date Actuals Control Value Filters:



Chart [Optional]: The default value is “xx”. if you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.

Account Number [Optional]: The default value is

This DataBook allows the user to view transactions for contract and grant accounts recorded to balance sheet object codes. Transactions are grouped by account, basic accounting category (assets liabilities, fund balance) and object code.


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“0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.






CBSP090D (Income Statement) – CG Transaction Listing by Account


Transaction Date

Document Number

Origin Code

Document Type

Balance Type

Post Date

Base Budget

Current Budget

Actual Amount

Encumbrances

This DataBook allows the user to view transactions for contract and grant accounts recorded to income and expense object codes. Transactions are grouped by account, basic accounting category (income, expense), CG Budget Pools and object code. Note that the order of columns change when exported to Excel.


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Pre-encumbrances

Account

BAC

CG Budget Summary Control Value Filters:

Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).


Chart [Optional]: The default value is “xx”. if you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.

Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.






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Awd Acct Project Dir Username [Optional]: The default is “xxxxx”. If you leave the default value, all Award Account Project Directors will be returned. A specific Award Account Project Director Username may be entered (e.g., “litton”). [Optional]

KFS GL DataBooks DATABOOK NAME CONTENTS POTENTIAL USES

Open Commitment Status Report All G Funds


DAGS Fund Appropriation Code

UH Fund Appropriation Code

Chart Code

Account Number

Object Code

FO Code

Encumbrance Open Amount

Encumbrance Closed Amount

Encumbrance Outstanding Amount Control Value Filters: None

The DataBook creates an open commitment listing (outstanding encumbrances and balances) for all G Funds

PCard Cardholder Profile Details Some of the more important Information that can be seen in this DataBook:

Cardholder Principal Name

Cardholder UH Number

Address

Email Address

FO Code

PCard Expiration Date

Active Indictaor Control Value Filters: None

This DataBook provides PCard Maintenance Document details to assist OPRPM with Cardholder profile updates, audits and survey. Data is grouped by Cardholder Principal name (UH Username) and then by Cardholder profile IDs

PCDO Transactions by FO Code and Cardholder

Some of the more important Information that can be seen in this DataBook

Card Holder FO Code

Bank Ref Number

The DataBook creates a listing of PCard transactions that have been posted to the General Ledger. Date is grouped by Card Holder.


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PCDO eDoc Number

Vendor

Bank Transaction Date

Bank Post Date

GL Post date

Card Holder

Chart Code

Account FO Code

Account Number

Object Code-Name

Amount Control Value Filters:



Card Holder FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).

Account FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).

Chart Code [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.

Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart Code for the account.

PCDO Transactions by FO Code and Account


The DataBook creates a listing of PCard transactions that have been posted to the General Ledger.


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Card Holder FO Code

Bank Ref Number

PCDO eDoc Number

Vendor

Bank Transaction Date

Bank Post Date

GL Post Date

Card Holder

Chart Code

Account FO Code

Account Number

Object Code-Name




Card Holder FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).

Account FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).

Chart Code [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an Account Number.

Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart Code for the account.

Date is grouped by Account Number.


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UBIT Yr End Income Analysis Exclud


FO Code

Chart Code

Account Number

Object Code

Prior Fiscal Year

Current Fiscal Year

Difference

Percent Difference Control Value Filters:



DataBook includes Income Object Type Codes and excludes the range of object codes: 0600-0830 Data is grouped by Account then by Object Code

UBIT Yr End Income Analysis Include


FO Code

Chart Code

Account Number

Object Code

Prior Fiscal Year

Current Fiscal Year

Difference

Percent Difference Control Value Filters:



This DataBook includes Income Object Type Codes Data is grouped by Account then by Object Code


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KFS GL DataBooks > Field GL Templates:


Account Delegate Listing Some of the more important Information that can be seen in this DataBook:

FO Code

Org Chart Code

Account Number

Account Delegate Document Type Code

Account Delegate Username

Account Delegate Name

Account Delegate Primary Route

Account Delegate Start Date

Account Delegate Approval From This Amount

Account Delegate Approval To This Amount

Account Delegate Active Code

Rpt to Chart-Org Search Control Value Filters:

Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Account Number.

ORG Code [Optional]: The default value is “xxx”. If you leave the default value, all Orgs will be returned. A specific ORG Code may be entered (e.g., HFAS)

Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart code for the account.

Account Delegate Username [Optional]: The default value is “xxxxxx”. If you leave the default value, all account delegates will be returned. A specific Account Delegate Username may be entered (e.g., “young”)


This DataBook provides a listing Account Delegates with no groupings.


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Account Fiscal Officer Listing Some of the more important Information that can be seen in this DataBook:

Chart Code

Account Number

Organization Code

FO Code

Fiscal Officer Name

Fiscal Officer Username

Account Closed Indicator

Account Expiration Date Control Value Filters:

Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid Fiscal Office Code to get results (e.g., “044” ).

This DataBook provides a listing Account Fiscal Officers with no groupings.

Account Manager Listing Some of the more important Information that can be seen in this DataBook:

Chart Code

Account Number

Organization Code

Account Manager Name

Account Manager Username


Account Expiration Date


Acct Manager Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Manager Username (e.g., “young”).

This DataBook provides a listing Account Managers with no groupings.

Account Responsibility Some of the more important Information that can be seen in this DataBook:

Chart Code

Account Number

Organization Code

FO Code

This DataBook shows Account Responsibility ( i.e., FA, Account Supervisor and Account Manager) with no groupings.


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Fiscal Officer Name

Account Supervisor Name


Account Manager Username


Account Create Date

Account Effective Date

Account Expiration Date

Sub Account Name

Sub-Fund Group Code-Desc

Sub-Fund Group Type Code-Desc


Account Manager Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Managers will be returned. A specific Account Manager Username may be entered (e.g., “young”).

Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a Chart (e.g., “MA”), you must also enter an Acct Number.

Acct Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Acct Number (e.g., “1234567”) you must also enter the Chart code for the account.


Acct Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, all Account Supervisors will be returned. A specific Acct Supervisor Username may be entered (e.g., “young”).

ORG Code [Optional]: The default value is “xxx”. If you leave the default value, all Orgs will be returned. A specific ORG Code may be entered (e.g., HFAS).


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Account Supervisor Listing Some of the more important Information that can be seen in this DataBook:

Chart Code

Account Number

Organization Code


Account Supervisor Username


Account Expiration Date Control Value Filters:

Acct Supervisor Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Supervisor Username (e.g., “young”).

This DataBook provides a listing Accounts within a specific Account Supervisor’s responsibility with no groupings.

Account Supervisor Search Some of the more important Information that can be seen in this DataBook:

Campus Code


Account Number

Account Name

Continuation Account Number

Organization Code

Endowment Chart Code

FO Code

Fund Group Code

ORS Account Number

Program ID Code

RCUH Reference

Responsibility Center Code-Name Control Value Filters:

Acct Supervisor Username [Required]: The default value is “xxxxxx” and must be changed to a valid Acct Supervisor Username (e.g., “young”).

This DataBook provides detailed account information a for a specific account supervisor with no groupings.

Continuation Account Transactions (All)


FO Code-Description

This DataBook provides a listing Continuation Accounts grouped by FO code Description, Account Number, Intended Chart-Acct, Object Code-Name.


eThority DataBooks


Account Number

Intended Chart-Acct

Object Code-Name

Transaction Ledger Entry Description

Transaction Ledger Entry Amount

Transaction Debit/Credit Code

Transaction Post Date

Transaction Date

Balance Type Code-Name

Object Type Code-Name

Organization Code-Name

Origin Code

Origin Database Description

Sub-Fund Group Type Code-Desc

Sub-Fund Group Code-Desc Control Value Filters: None

Continuation Account Transactions by FO Code


Transaction Description

Transaction Date

Balance Type

Object Type

GL Amount

Transaction Amount

Debit/Credit


Organization Code

Origin Code

Origin System

Intended Chart-Acct

FO Code-Description

Object Code-Name Control Value Filters:

FO Code [Required]: The default value is “000” and must be changed to a valid FO Code (e.g., “001”).

This DataBook provides a listing Continuation Accounts grouped by FO code Description, Account Number, Intended Chart-Acct, Object Code-Name filtered by Fiscal Year, Fiscal Period and FO Code.


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FBMR090 (Income Statement) – Non-CG Account Summary by Account


Base Budget

Current Budget

Current Month Actual

Fiscal Year to Date Actual


Encumbrances

Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances)

Pre-Encumbrances


Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).



Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the Chart code for the account.


This DataBook can be used to view budget balance available for non-contract and grant accounts. Balances are grouped by A and O budget pools and object codes within the account. This DataBook is useful for FAs to see how much has been spent against a budget.

Note: FBMR: B- sort by Campus


eThority DataBooks





FBMR090 (Income Statement) – Non-CG Account Summary by Account Supervisor & Account


Base Budget

Current Budget



Encumbrances

Balances (Current Budget less Fiscal Year to Date Actual less Encumbrances

Pre-Encumbrances





Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account

This DataBook provides users with a view of the budget balance available for non-contract and grant accounts for Account Supervisor. Balances are grouped by account, A and O budget pools and object codes.



eThority DataBooks


Number (e.g., “1234567”) you must also enter the Chart code for the account.




FBMR094 – GL Balance Sheet Balances by Campus(param)


Chart

UH Appropriation

DAGS Appropriation

Sub-Fund Group

Account Number-Name

Beginning Balance

Prior Mo Fiscal (YTD) Year to Date

Current Month Change

Current Balance

Fiscal Month

Fiscal Year




FO Code [Optional]: The default value is “000”. If

This DataBook shows Basic Accounting Category, Object Code and Account. Gives a simple balance sheet by Campus


94: balance sheet object codes


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you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).


FBMR095DTL – SL Income & Expense Balances by Campus (param)


Chart

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrances (Encumbrance Beg Bal – Encumbrance FYTD)

Variance (Current Budget – Proj YTD Actuals)

Fiscal Mo

Fiscal Yr






This DataBook provides a simple income statement by Campus. Data is grouped by Object Code and account.

Note: FBMR: B- sort by Campus;

95: income expense object code

DTL - by object code

FBMR095SMRY – SL Income & Some of the more important Information that can be This DataBook provides a simple income statement by Campus.


eThority DataBooks


Expense Balances by Campus (param)

seen in this DataBook:

Chart

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrances (Encumbrance Beg Bal – Encumbrance FYTD)

Variance (Current Budget – Proj YTD Actuals)

Fiscal Mo

Fiscal Yr






Data is grouped by Object Code and provides object code totals.

Note: FBMR: B- sort by Campus;


SMRY - Summarized by Financial Statement Code

FBSP090D (Balance Sheet) – Non-CG Transaction Listing by Account



Transaction Date

Document Number

Origin

Document Type


Reference Origin Code

This DataBook provides transaction detail for the Fiscal period by FO Code and Accounts for non-contract and grant accounts that were against balance sheet object codes. Transactions are grouped by account, basic accounting category, and object code.

Note: FBxx: B- sort by Campus;


eThority DataBooks


Org Document Number

Balance Type

Previous Balance



Post Date

Bank Control Value Filters:



Chart [Optional]: The default value is “xx”. If you leave the default value, all charts will be returned. If you specify a chart (e.g., “MA”), you must also enter an account.

Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.



Account Supervisor Username [Optional]: The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).


eThority DataBooks


FBSP090D (Income & Expense) – Non-CG Transaction Listing by Account



Transaction Date

Document Number

Origin Code

Document Type


Reference Document Origin

Org Document Number

Balance Type

Base Budget

Current Budget

Actual Amount

Encumbrances

Pre-encumbrance Amount

Post Date Control Value Filters:




Account Number [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.


This DataBook allows the user to view transactions for non-contract and grant accounts that were against the SL object codes. Transactions grouped by account, basic accounting category (income, expense), A and O Budget Pools and object code.

Note: FBxx: B- sort by Campus;


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FHMR009B – Open Commitment Status by FO Code


Encumbrance Document Number

Chart Code

Account Number

Sub-Account Number

Object Code

Sub-Object Code

Transaction Encumbrance Amount




Outstanding Amount

Last Update Timestamp

FO Code Control Value Filters:


Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).

This DataBook creates an open commitment listing (outstanding encumbrances and balances) sorted by Encumbrance Document Number then Account Number

Note: FHMR: H- sort by Univ

FHMR009B – Open Commitment Status by FO Code and Account


Encumbrance Document Number

Chart Code

Account Number

Sub-Account Number

This DataBook creates an open commitment listing (outstanding encumbrances and balances) grouped by Account Number, sorted by Encumbrance Document Number



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Object Code

Sub-Object Code

Transaction Encumbrance Amount




Outstanding Amount

Last Update Timestamp

FO Code Control Value Filters:


Fiscal Officer Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).

FHMR094 – GL Balance Sheet Balances, Consolidated (param)


Chart

UH Apprn

DAGS Apprn

Sub-FG

FG

Beginning Balance Prior mo FYTD


Current Balance

F Mo

F Yr

Acct Control Value Filters:


Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB and CB

This DataBook shows balance sheet balances for Basic Accounting Sort-Description: 01 – Assets by Object Code and Account


094: balance sheet object codes (assets, liabilities, fund balance


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will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).



FHMR095DTL – SL Income & Expense Balances, Consolidated (param)


Chart Code

Base Budget

Current Budget


FYTD Actuals

Cumulative Actuals

Total Encumbrances

Variance

Fiscal Mo

Fiscal Yr Control Value Filters:





This DataBook shows all income statement (income & expense) object codes for an FO Code and is summarized by object code level and shows a grand total for all object codes. Data is Grouped by Basic Accounting Category, Object Code and Account


95: income expense object codes



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FHMR095SMRY – SL Income & Expense Balances, Consolidated (param)


Chart Code

Base Budget

Current Budget


FYTD Actuals

Cumulative Actuals

Total Encumbrances

Variance

Fiscal Mo

Fiscal Yr Control Value Filters:





This DataBook shows all income statement (income & expense) object codes for an FO Code and is summarized by financial statement codes. Data is Grouped by Basic Accounting Category and Object Code


95: income expense object codes


Non- CG Consolidated Statement by Rollup 1 & Account


Base Budget

Current Budget




Encumbrances

Balance (Current Budget less Fiscal Year to Date

This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and account.


eThority DataBooks


Actual less Encumbrances)

Pre-Encumbrances



Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).



User Rollup 1 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specificUser Rollup 1 may be entered (e.g., “CAMP”).


Non- CG Consolidated Statement by Rollup 1 & Budget Summary 1


Base Budget

Current Budget



Encumbrances


Pre-Encumbrances


This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and Budget Summary 1 (A and O) pools.


eThority DataBooks







Rollup Code 1 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 1 may be entered (e.g., “CAMP”).

Account Supervisor Username [Optional] : The default is “xxxxx”. If you leave the default value, All Account Supervisors will be returned. A specific Account Supervisor Username may be entered (e.g., “young”).



Base Budget

Current Budget



Encumbrances


Pre-Encumbrances


This DataBook allows users to view the budget balance available for non-contract and grants accounts by User Rollup 1 and Budget Summary 2 pools.


eThority DataBooks







Rollup Code 1 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 1 may be entered (e.g., “CAMP”).


Non- CG Consolidated Statement by Rollup 2 & Account


Base Budget

Current Budget




Encumbrances

Balance (Current Budget less Fiscal Year to Date Actual less Encumbrances)

Pre-Encumbrances




eThority DataBooks







Rollup Code 2 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 2 may be entered (e.g., “881”).




Base Budget

Current Budget



Encumbrances


Pre-Encumbrances





eThority DataBooks










Base Budget

Current Budget



Encumbrances


Pre-Encumbrances





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Non - CG Consolidated Statement by Rollup 3 & Account


Base Budget

Current Budget




Encumbrances

Balance (Current Budget less Fiscal Year to Date Actual less Encumbrances)

Pre-Encumbrances






eThority DataBooks






Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code 3 may be entered (e.g., “EHSO”).


Non - CG Consolidated Statement by Rollup 3 & Budget Summary 1


Base Budget

Current Budget



Encumbrances


Pre-Encumbrances



Fiscal Year [Required]: The default value is “0000” and must be changed to a valid fiscal year to get



eThority DataBooks


results (e.g., “2015”).




Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all user rollup codes will be returned. A specific Rollup Code 3 may be entered (e.g., “EHSO”).


Non - CG Consolidated Statement by Rollup 3 & Budget Summary 2


Base Budget

Current Budget



Encumbrances


Pre-Encumbrances






eThority DataBooks





Rollup Code 3 [Optional]: The default is “00000”. If you leave the default value, all rollup codes will be returned. A specific Rollup Code3 may be entered (e.g., “EHSO”).


KFS GL DataBooks > Field GL Templates >Appropriated Funds Budget & Cash Templates


Budget-to-Actual by Account v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer budgets Grouped by:

Chart-Acct-Subacct

Report Date

Budget Summary 1 category

Object

Fiscal period Information that can be seen in this DataBook:

Appropriated fund accounts

Compares Actual YTD Expenditures (by Object Code and Fiscal Period) against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)

Provides Actual YTD Revenue Recognized balances by Object Code and Fiscal Period

Allows for comparison of Expenditure Projections against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)

Allows for comparison of Actual YTD Expenditures against Expenditure Projections


eThority DataBooks


Rev-Alloc-Carry-Tfr

Revenue Recognized YTD

Expenditure Projections

Expenditure YTD

Expenditure ITD

SW B-Plus Adjustment

Rev-Alloc-Carry-Trf Balance

Encumbrances

Balance Less Encumb

Pre-Encumbrances

Balance Less PE



Account [Required]: The default value is “0000000”. And must be changed to a valid account to get results (e.g., “1234567”).


Provides current Encumbrance and Pre-Encumbrance balances

Budget-to-Actual by FO Code v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer budgets Grouped by:

UH Fund

Report Date

Budget Plan ID

Organization

Account Information that can be seen in this DataBook:

FO Code

Rev-Alloc-Carry-Tfr


Appropriated fund accounts by FO Code

Compares Actual YTD Expenditures (by Organization and Account) against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)

Allows for comparison of Expenditure Projections against projected available funds (Projected Revenue/Allocations + Carryover + Projected Transfers)

Allows for comparison of Actual YTD Expenditures against Expenditure Projections



eThority DataBooks


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD

Expenditure ITD

SW-B-Plus Adjustment

Rev-Alloc-Carry-Tfr Balance

Encumbrances

Balance Less Encumb

Pre-encumbrances






Cash Balance 37-47 Rpt – Special & Revolving – by FO Code

V3 37-47 report of change from beginning cash to ending cash Grouped by:

UH Fund (Special or Revolving)

Report Date

Budget Plan ID

Organization

Account

For all appropriated Special & Revolving fund accounts by FO Code:

Compares beginning cash balances and current cash balances by looking at changes in revenue, expenses, and transfers

Also reflects: - Encumbrances to calculate unencumbered cash balances - Pre-encumbrances to calculate unencumbered cash less

pre-encumbrances

Provides supporting information for annual preparation of 37-


eThority DataBooks


Information that can be seen in this DataBook:

1 Claim-on-cash Beg Bal


AR YTD

Fund Bal Adj

Loan Payments

Other Amounts

2 Revenue net of AR/FB/Ln Pmt/Oth

Expenditure YTD

AP YTD

Loan Advances

3 Expenditure net of AP/Ln Adv

4 Transfers

5 Claim-on-cash Cur Bal

Cal Ending Cash 1+2+3+4

Diff in Cash

Encumbrances

37-47 Unencumbered Cash

AP/Cur Yr Def Rev

Unencumbered Claim-on-cash

Pre-encumbrance

Unenc Cash Less PE




Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period 13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).

47 forms for submittal to Dept. of Budget & Finance, providing balances down to the account level for specified FO Code


eThority DataBooks



Cash Balance Quarterly - Special & Revolving – by FO Code

V2 Quarter-end-cash balances Grouped by:


Report Date

Budget Plan ID

Organization

Account


FO Code

Claim-on-Cash Beg Bal

Claim-on-Cash Q1

Claim-on-Cash Q2

Claim-on-Cash Q3

Claim-on-Cash Q4

Claim-on-Cash Cur Bal

YTD Change in Claim-on-cash

AP/Cur Yr Def Rev

Encumbrances

Unencumbered Claim-on-Cash

Pre-encumbrance

Unenc Cash Less PE




Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for Fiscal Period


Presents Claim-on-cash balances by quarter

Presents YTD change in Claim-on-cash

Provides current Encumbrance and accounts payable balances (also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances

Provides Pre-Encumbrance balances to calculate unencumbered cash less pre-encumbrances


eThority DataBooks


13 will be returned. A specific Fiscal Period may be entered (e.g., “01” for July).


Cash Balance YTD - Special & Revolving – by FO Code

V2 Year-to-date cash balance Grouped by:


Report Date

Budget Plan ID

Organization


FO Code




AP/Cur Yr Def Rev

Encumbrances


Pre-encumbrance

Unenc Cash Less PE Control Value Filters:





Compares beginning cash balances and current cash balances

Also reflects: - Encumbrance balances and accounts payable balances

(also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances

- Pre-encumbrance balances to calculate unencumbered cash less pre-encumbrances


eThority DataBooks



Projected Ending Cash Balance - Special & Revolving – by FO Code

V2 Year-end projected cash balance Grouped by:

Fund (Special or Revolving)

Report Date

Budget Plan ID

Organization

Account


FO Code


Prior Yr Deferred Revenue

Revenue Projection

Transfer Budget


Projected Ending Cash


Control Value Filters





For all appropriated Special & Revolving fund accounts by FO Code.

Provides calculation of Projected Ending Claim-on-cash, based on current projections (budgets) for Revenue, Expenditures, Transfers

Compares Projected Ending Cash to current Claim-on-cash balance

Revenue Collections- Special & Revolving – by FO Code

V2 Year-to-date revenue against revenue projections

For all appropriated Special & Revolving fund accounts by FO Code.


eThority DataBooks


Grouped by:


Report Date

Budget Plan ID

Organization

Account


FO Code

Revenue Projection


Rev Recognized Q1

Rev Recognized Q2

Rev Recognized Q3

Rev Recognized Q4

Rev Recognized Cur Yr

Diff from Projection

% of Projection






Compares Actual YTD Revenue Recognized against Revenue Projection

Presents Actual Revenue Recognized by quarter

Special & Revolving Rev/Exp Projections – by FO Code

V2 Year-to-date revenue/personnel exp/other exp against projections



eThority DataBooks


Grouped by:


Report Date

Budget Plan ID

Organization


FO Code

Revenue Projection


Diff from Proj

Personnel Exp Projection

Personnel Exp YTD

Personnel Exp Diff from Proj

Other Exp Projection

Other Exp YTD

Other Exp Diff from Proj Control Value Filters:





Compares Actual YTD Revenue Recognized against Projected Annual Revenue

Compares Actual YTD Personnel Expenditures against Projected Personnel Expenditures

Compares Actual YTD Other (non-personnel) Expenditures against Projected Other Expenditures

Special & Revolving Rev/Exp Projections – (net revenue)- by FO Code

V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts


Revenue amounts are reflected as credit (negative) amounts


eThority DataBooks


Grouped by:


Report Date

Budget Plan ID

Organization

Account Number-Name

Budget Summary 1 category Information that can be seen in this DataBook:

Base Projection

Current Projection

Rev/Exp Q1

Rev/Exp Q2

Rev/Exp Q3

Rev/Exp Q4

Rev/Exp YTD

Difference from Projection

% of Projection






so that the sum of revenue and expenditure amounts reflects net revenues

Presents Projected Revenue Net of Projected Expenditures (Base and Current Budgets)

Presents Actual Revenue Net of Actual Expenditures by Quarter

Compares YTD Actual Revenue Net of YTD Actual Expenditures against Projection

Summary - Cash Balance 37-47 Special & Revolving by FO Code

V3 37-47 report of change from beginning cash to ending cash Grouped by:

This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016.


eThority DataBooks



Report Date

Budget Plan ID

Organization

Account




AR YTD

Fund Bal Adj

Loan Payments

Other Amounts

2 Revenue net of AR/FB/Ln Pmt/Oth

Expenditure YTD

AP YTD

Loan Advances


4 Transfers


Cal Ending Cash 1+2+3+4

Diff in Cash

Encumbrances


AP/Cur Yr Def Rev


Pre-encumbrance

Unenc Cash Less PE



FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g.,


Compares beginning cash balances and current cash balances by looking at changes in revenue, expenses, and transfers

Also reflects: - Encumbrances to calculate unencumbered cash balances - Pre-encumbrances to calculate unencumbered cash less

pre-encumbrances

Provides supporting information for annual preparation of 37-47 forms for submittal to Dept. of Budget & Finance, providing balances down to the account level for specified FO Code


eThority DataBooks


“001”).



Summary - Cash Balance Quarterly Special & Revolving – by FO Code

V2 Quarter-end-cash balances Grouped by:


Report Date

Budget Plan ID

Organization

Account


FO Code


Claim-on-Cash Q1

Claim-on-Cash Q2

Claim-on-Cash Q3

Claim-on-Cash Q4



AP/Cur Yr Def Rev

Encumbrances


Pre-encumbrance

Unenc Cash Less PE



FO Code [Optional]: The default value is “000”. If

This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016. For all appropriated Special & Revolving fund accounts by FO Code:



Provides current Encumbrance and accounts payable balances (also includes current year deferred revenue when run for fiscal period 13) to calculate unencumbered cash balances

Provides Pre-Encumbrance balances to calculate unencumbered cash less pre-encumbrances


eThority DataBooks


you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g., “001”).



Summary - Revenue Collections Special & Revolving – by FO Code

V2 Year-to-date revenue against revenue projections Grouped by:


Report Date

Budget Plan ID

Organization

Account


FO Code

Revenue Projection


Rev Recognized Q1

Rev Recognized Q2

Rev Recognized Q3

Rev Recognized Q4



% of Projection



FO Code [Optional]: The default value is “000”. If you leave the default value, all FO Codes will be returned. A specific FO Code may be entered (e.g.,

This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/4/2016. For all appropriated Special & Revolving fund accounts by FO Code.




eThority DataBooks


“001”).



KFS Labor Ledger DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES

Accounts with Labor Continuation Transactions


Employee ID

Paid Date

Service Date


Document Number

Payroll Number

Chart Code

Object Code

Transaction Ledger Amount

Intended Chart

Intended Account

Employee Name

FO Code Description Control Value Filters:

Fiscal Month [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).


FO Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).

Labor Ledger Data viewable only to those with labor access. This DataBook is useful to identify those payroll accounts charged to Continuation Accounts that potentially require adjustment via Salary Expense Transfer (ST). This DataBook will return FO specific payroll recorded to continuation accounts and requires the user to input FO Code, Fiscal Year and Fiscal Month. Payroll data returned is grouped by Chart Code/Account Number/Sub-Account Number/Employee Name. Note: This query will return payroll feed and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.


eThority DataBooks


CBMR289 – To Assist with Effort Reporting

Some of the information that can be seen in this DataBook:

Fiscal Year

Employee Name

Position Title

Position Number

Employee ID

Source

FTE Person

Percent

Paid Date

Service Date Control Value Filters:

Paid Date From [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

Paid Date To [Required]: The default value is “Apr 30, 2013” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.


Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the chart code for the account.

Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date range (From and To), Chart Code and Account Number. Note that the query will return payroll data only when the Sub-Fund Group associated with the Account Number is equal to one of the following Sub-Fund Groups: FSTIMU, FSPON1, FVOCED or FUSDA. Payroll data returned is grouped by Fiscal Officer (FO) Number, Account Code/Employee ID#/Paid Date. Note: This Labor query will return payroll feed info , Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.

Detail Payroll Feed by FO Code by Fiscal Month and Year


Employee ID

Paid Date

Service Date


Document Number

Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll feed information and requires the user to input a specific FO Code, Fiscal Month and Fiscal Year. Payroll data returned is grouped by Account Number/Sub-


eThority DataBooks


Payroll Number

Chart Code

Object Code


Account Number Name

Sub Account Number

Employee Name

Payroll Type Control Value Filters:

Fiscal Month [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July).


FO Code [Required]: The default value is “000” and must be changed to a valid FO Code to get results (e.g., “001”).

Account/Payroll Type/Employee Name. Note: This query will return payroll feed data and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.

Detail Payroll Feed by UH Fund, UH Appr and Account


Employee ID

FO Code

Account Supervisor

Paid Date

Service Date


Document Number

Reference Doc Origin Code

DAGS Account Number

Payroll Number

Object Code


Account Number Name

Sub Account Number

Employee Name


Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll feed information and requires the user to input a specific Paid Date and Fiscal Year. Payroll data returned is grouped by Chart Code/UH Fund Appropriation/Account Number/Sub-Account Number/Employee Name. Note: This query will return payroll feed and Labor Ledger Correction Process (LLCP) adjustments but no Salary Expense Transfer (ST) data.


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Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.


NIMP and Imposed Assessments for WC and UIC


Paid Date Fiscal Year

Empl ID

WC Obj Code

WC Amount

UIC Object Code

UIC Amount

Account Fringe Benefit Code

Sub-Fund Group Type Code- Desc

UH Fund Approp Code – Desc

Chart Code

Account Number

Sub Account Number

Non-Imposed Fringe Indicator Control Value Filters:

Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

Labor Ledger Data viewable only to those with labor access. This DataBook provides payroll information for a specific paid date. Data is grouped by NonImp – Imp Indicator, Chart Code, UH Fund Appropriation, Account Number, Sub Account Number. Object Codes included in this DataBook are 2542, 2041, 2042, 2141, 2142, 2241, 2341, 2342, 2441, 2442, 2541, or 2242.

Payroll Inquiry by Account (752) Some of the more important information that can be

seen in this template:

Empl ID

Paid Date

Service Date

Document Number

Doc Type

Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a CPU Date Range (From and To) and Account Number. Payroll data returned is grouped by Account Number/Sub-Account Number/CPU Date/Payroll Type/Employee Name/Payroll Number.


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Ref Origin

Chart Code

Object Code

Sub Object Code

Amount

Orig Chart

Orig Account

Orig Sub Account

CPU Date

Employee Name

Control Values:

Account [Required]: The default value is “0000000”. and must be changed to a valid account to get results (e.g., “1234567”).

CPU Date (From) [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

CPU Date (To) [Required]: The default value is “Jul 30, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

Note: This Labor query will return payroll feed info, Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.

Payroll Inquiry by Employee ID (751) Some of the information that can be seen in this DataBook:

Empl ID

CPU Date

SVC Date

Document Number

Doc Type

Ref Origin

Chart

Account

Object

Amount

Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date Range (From and To) Employee ID# and Employee Name. Payroll data returned is grouped by Employee Name/Paid Date/Account Number/Sub-Account Number/Payroll Number. Note: This Labor query will return payroll feed info, Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.


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Award Close Date

Paid Date

Payroll Number

Control Values:

Employee ID [Optional]: The default is “0000000” (seven zeroes). If you leave the default you must enter an Employee Name. (Employee ID e.g., “12345678”).

Employee Name [Optional]: The default is “xxxxx”. If you leave the default you must enter an Employee ID (Employeee Name e.g., “Smith”).

Paid Date From [Required]: The default value is “Jul 01, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

Paid Date To [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format shown in the Control Value.

Payroll Inquiry by Paid Date (754) Some of the information that can be seen in this DataBook:


Service Date

Document Number

Document Type Code

Payroll Number

Bargaining Unit

Transaction Ledger Entry Amount

Employee Name Control Value Filters:

Paid Date [Required]: The default value is “Jul 20, 2012” and must be changed to get results for the proper period. Enter in the format mm/dd/yyyy (e.g., 07/20/2016) and eThority will convert to the format

Labor Ledger Data viewable only to those with labor access. This DataBook will return payroll information and requires the user to input a Paid Date, Chart Code, Account Number, Sub Account Number (If applicable), Payroll Number and Object Code. Payroll data returned is grouped by Document Number/Object Code/Sub-Object. Note: This Labor query will return payroll feed info , Labor Ledger Correction Process adjustments (LLCP) and Salary Expense Transfer (ST) data.


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shown in the Control Value.

Employee ID [Optional]: The default value is “00000000” If you leave the default value, all employees will be returned. A specific employee id may be entered (e.g., “12345678”).


Account [Optional]: The default value is “0000000”. If you leave the default value, all accounts will be returned. If you specify an account (e.g., “1234567”) you must also enter the chart code for the account.

Sub Account [Optional]: The default value is “-----”. If you leave the default value, all sub accounts will be returned. A specific sub account may be entered (e.g., “2015”).

Object Code [Optional]: The default value is “0000”. If you leave the default value, all object codes will be returned. A specific object code may be entered (e.g., “2009”)

PR Number [Optional]: The default value is “xxx”. If you leave the default value, all PR Numbers are returned. A specific PR Number may be entered (e.g., “F53”).

KFS PurAP DataBooks > Audit Reports DATABOOK NAME CONTENTS POTENTIAL USES

Scholarship/Fellowship Payment Inquiry by Last Name

Some of the more Important information that can be seen in this DataBook:

Source Document Number

Payee Name

Payee Number

Chart Code

Account Number

Object Code

This DataBookre can be used to to assist the departmental business offices on how to locate and identify the Scholarship/Fellowship payments using object codes 65XX made to an individual during a Calendar Year (CY). This DataBook was created to extract reportable/taxable payments per AP 8.561, Tax Treatment of Non-Service Financial Assistance for Individuals. Data is grouped by Payee Name


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FO Code

Disbursement Number

Disbursement Timestamp


Payee Last Name [Required]: The default value is “xxxxxxxxxxxx” and must be changed to a valid Payee Last Name to get results (e.g., “Smith”).

From Date [Required]: The default value is “Jan 31, 2000” and must be changed to get results for the proper period (e.g., “07/20/2016”).

To Date [Required]: The default value is “Dec 31, 2000” and must be changed to get results for the proper period (e.g., “07/20/2016”).

KFS PurAP DataBooks > Field Templates DATABOOK NAME CONTENTS POTENTIAL USES

Search for Payment by Payee Number

Some of the more Important information that can be seen in this DataBook:


Source Document Type

FO Code

PDP PO Number

Invoice Number

Invoice Date

Net Payment Amount

Chart Code

Account Number

Object Code

Disbursement Type Name

Project Code

Fiscal Year Control Value Filters:

Payee Filter ID [Required]: The default value is “0000-

This DataBook creates detailed payment information for a particular payee over a date range. Data is grouped by Payee. Check/ACH Number and FO Code


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0” and must be changed to a valid payee filter id to get results (e.g., “12345-1”).

Check Date From [Required]: The default value is “Jan 01, 2012” and must be changed to get results for the proper period (e.g., “07/20/2016”).

Check Date to [Required]: The default value is “Dec 31, 2012” and must be changed to get results for the proper period (e.g., “07/20/2016”).

TEMPLATES:

These templates include all data pertinent to the respective area and can be used to create specialized DataBooks by

users or data architects. The data contained in these templates are the basis for all DataBooks in eThority for the

respective areas: AR, Capital Assets, Contracts & Grants, GL, Labor Ledger and PurAP.

KFS AR DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES

AR Consolidated Template

Some of the more important Information that can be


Document Create Date

Document Number

Document Initiator

Document Type

Org Document Number

Chart Code

Account Number

Object Code

Customer Name


Invoice Document Type

Fund Group Name

Fund Group Code

This template provides a listing of all transaction eDocs in the

KFS AR Module for all chart codes, all accounts, both contracts

and grants and non-contracts and grants. This template

contains 132 columns and over 150,000 rows of data.

This template includes one record for every transaction in the

KFS AR module for the Invoice (INV/CGIN), Payment Application

(APP) and Cash Control (CTRL) eDocs. This template contains

132 columns including fields from the account, object,

organization and related tables.


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Control Value Filters: None

Customer Listing w/ Addresses –

Template


Customer Name

Customer Number

Customer Address 1

Customer City

Customer State

Customer Postal Code

Customer Country

Customer Email Address

Customer Phone Number

Customer Type Description

Customer Tax Exempt Indicator

Customer Tax Number Type

Customer Credit Limit Amount Control Value Filters: None

This template contains over 35 columns of information that lists

all customers in the KFS AR Module.

This template includes one record for every customer in the KFS

AR. This template contains over 35 columns of information.

KFS Capital Assets DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES

CAM Location Template

Examples of information included in this template:

Asset Bldg Campus Code

Asset Bldg Code

Asset Bldg Room

Asset Description

Asset Number

Asset Representative Name

Asset Serial Number

Asset Tag Number

Off Campus Location Address

Off Campus Location City

Off Campus Location State

Off Campus Location Country

This template includes one record for every asset’s location in Capital Asset Management (CAM). There are 91 available data fields in this template This template can be used to create a DataBook to identify all assets in a particular building

Does not include asset FO code

Includes all asset statuses (active, retired, non-capital active, non-capital retired, under construction)

Includes all asset acquisition types (capital, controlled property, non-capital)

CAM Payments Template


Agency Award Number

Award Account Proposal Number

This template includes one record for every payment for each asset in Capital Asset Management (CAM). There are 327 available data fields in this template


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Asset FO Code

Asset Number

Asset Org Owner Account Number

Asset Org Owner Chart Code

Asset Tag Number

Asset Total Cost

Asset Pymt Account Charge Amount

Asset Pymt Account Number

Asset Pymt Object Code

Asset Pymt Document Number

Asset Pymt Fiscal Year

Asset Payment Depreciation Amount


This template can be used to create a DataBook of all payments made under a specific account number and object code or to create a DataBook of federal and/or agency owned assets or to create a DataBook of assets and their payment history including payment posting date, asset payment type and asset payment document number by FO code and asset representative



CAM Transfers Template


Asset Description

Asset Transfer Asset Number

Asset Transfer Bldg Campus Code

Asset Transfer Bldg Room

Asset Transfer Document Number

Asset Transfer FO Code

Asset Transfer Off Campus Address

Asset Transfer Off Campus City

Asset Transfer Off Campus State

Asset Transfer Off Campus Country

Asset Transfer Org Owner Account Number

Asset Transfer Representative Name

This template includes one record for every asset transfer in Capital Asset Management (CAM). There are 318 available data fields in this template

This template can be used to create a DataBook of all assets that have been transferred into or out of an FO code



Contains document numbers that initiated the transfer but does not have transfer date information

Capital Assets Template


Asset Accumulated Depreciation


Asset Bldg Code

Asset Bldg Room

Asset Book Value

Asset Description

Asset Federal Contribution

Asset FO Code

Asset Number


This template includes one record for every asset in Capital Asset Management (CAM). There are 130 available data fields in this template This template is used to create the annual verification DataBook and provides basic capital asset information or to create a DataBook of assets that are missing information such as manufacturer, model number and serial number by FO code and asset representative



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Asset Retired Document Number

Asset Retired Date

Asset Retired Reason Name

Asset Tag Number

Asset Vendor Name


Does not contain account number or object code information

KFS Contracts + Grants DataBooks DATABOOK NAME CONTENTS POTENTIAL USES

Account & Award Attribute – Template

Some of the more important information that can be seen in this template:

Account Number

Agency Award Number

Award Document Number

Award Proposal Number

Agency Full Name

Account Manager

Account Status (open closed)

FO Code

This template provides a listing of Accounts and Award attributes for all accounts (CG and Non-CG). Pulling every award attribute in KFS, it contains approximately 250 columns of information. It includes one record for each CG account with associated award information.

Account Attribute – Template Some of the more important information that can be seen in this template:

Account name

Account Number

Chart Code

Fund Group Code

Funding Year

FO Code

Program ID Code

This template provides account attributes information for CG accounts only and can be used to create an account listing. It does not contain award information. This template contains approximately 200 columns of information. . It includes one record for each CG account.

Award Organizations – Template Information that can be seen in this template:

Agency Award Number

Award Project Title (i.e., Learning to Grow 2012-2013)

Award Org Proposal Number (i.e. 30180)

Award Org Chart Code (i.e.MA)

Award Org Code (i.e., COF)

Award Org Name (i.e. Center of the Family)

Award Org Primary Ind (i.e., Yes)

This template can be used to create an award listing with the associated organization code. This template contains approximately 7 columns and over 7000 rows of data. It includes one record for each award.

Award Project Directors – Template Information that can be seen in this template: This template can be used to create an award listing with the


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Agency Award Number

Award Project Title (i.e., Learning to Grow 2012-2013)

Award Project Dir Proposal Number (i.e. 30180)

Award Project Dir Name

Award Project Dir Primary Ind (i.e., Yes)

Award Project Dir Title (i.e. Principal Investigator)

Award Project Dir Username

associated project director. This template contains approximately 7 columns and over 7000 rows of data. It includes one record for each project director by award.

CG Financial Transactions – Template Some of the more important information that can be


Actual Transaction

Budget Transaction

Credit Transaction

Encumbrance Transaction

Agency Award Number

Calendar Month

Calendar Quarter

Transaction Date

Account Number

Object Code

Award Document Number

Balance Amount



Award Status Code

FO Code

This template provides a transaction history DataBook that include accounts from the GL Financial Transactiosn Template with award data added. It can be used for creating DataBooks that require transaction amounts, balances and budgets on CG accounts. This template contains approximately 27 million rows of data. It includes one record for every transaction on a CG account.

Proposals – Template Information that can be seen in this DataBook:

Proposal Grant Number

Proposal Number

Proposal Total Amount

Proposal Start Date

Proposal Stop Date

Proposal Indirect Cost Amount

Proposal Direct Cost Amount

Proposal Total Amount

Proposal Primary Org Chart Code

Proposal Primary Project Dir Name

This template provides a listing of Proposal and Agency Information. It can be used to create a DataBook of proposals by sponsoring agency. . This template contains approximately 42 columns and over 6000 rows of data. It includes one record for every proposal.


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KFS GL DataBooks DATABOOK NAME CONTENTS POTENTIAL USES

Account Attribute - Template

Account Information

Associated Org Code information for the account

Contains all account attribute information This template provides account attribute information for all accounts and can be used to create an account listing with demographic information. This template contains approximately 200 columns and over 65,000 rows of data. It includes one record for each account.

Account Delegate – Template


FO Code

Org Chart Code

Account Number

Account Delegate Document type Name

Account Delegate Username

Account Delegate Start Date

Account Delegate Approval to This Amount

Account Delegate active Code

There are 15 columns of information in this template

Create a listing of account delegates, type of delegation (Primary or Secondary) and the types of accounts delegates have approval authority. This template also contains delegation start date and approval amount limits.

This template provides account delegate information. It includes one record for each delegation and includes both active and inactive delegations.

GL Financial Transaction (Advanced Deposits) – Template

Some of the more important Information that can be seen in this template:

Transaction Date

Campus Code

FO Code

Fund Group Code

Funding Year

Higher Education Function Code

User Rollup Code

Account Number

Amount

Balance Type

Deposit Type

There are 250 columns and over 25 million rows of information in this template

This template contains detailed information about General Ledger financial transactions involving Advanced Deposits.

This template includes one record for each Advanced Deposit (AD) transaction including fields from the account, object, organization and related tables.

GL Financial Transactions – Template


Ledger information

Associated account information

Associated object code information

There are 300 columns and over 30 million rows of information in this template

Useful for creating a transaction history DataBook that lists all transactions


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Associated Org Code information

Associated project Information

Useful for creating DataBooks that require transaction amounts, balances and budgets.

This template includes one record for each General Ledger transaction including fields from the account, object, organization and related tables.

GL Summary – Template


Associated account information

Associated object code information

Associated Org Code information

Associated project Information

Associated account balances by sub account/object code/sub object/balance type (as applicable) by fiscal period

There are 300 columns and almost 3 million rows of information in this template

Contains the same fields as the GL Financial Transactions template but the data is summarized at the account balance level.

Transaction detail is not available.

Useful for creating DataBooks where transaction detail is not required.

Useful for creating DataBooks comparing or monitoring account balances.

This template includes one record for an account balance summarized at the sub account/object code/sub object/balance type level by fiscal year with separate columns for each fiscal period.

Object Code Attributes - Template


Object Chart Code

Object Code

Object Active indicator

Object Code Name

Object Type Code

There are 52 columns of information in this template

Useful for creating an object code listing This template includes one record for each object code by chart code.

KFS Labor Ledger DataBooks DATABOOK NAME CONTENTS POTENTIAL USES

DAGS Labor Ledger - Template Some of the more important information that can be


Fiscal Year

Chart Code

Account Number

Object Code

Labor Ledger Data viewable only to those with labor access. This template provides a transaction history DataBook that lists all DAGS labor transactions. This template contains over 50 columns and approximately 600,000 rows of data. It includes one record for every payroll transaction by employee.


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Balance Type Code

Object Type Code

University Fiscal Period

Origin Code

Document Number

UH Number

Employee Record Number

Warrant Distribution Code

Bargaining Unit

Labor Ledger - Template Some of the more important information that can be


Fiscal Year

Chart Code

Account Number

Object Code

Sub Object Code

Balance Type Code

Document Type Code

Document Number

Position Number

Project Code

Fund Group Code

Higher Education Function Code

Employee Name

Labor Ledger Data viewable only to those with labor access. This template provides a transaction history DataBook that lists all labor transactions. This template contains over 150 columns and approximately 30 million of data. It includes one record for every payroll transaction by employee.

KFS PurAP DataBooks DATABOOK NAME CONTENTS POTENTIAL USES

AP Documents – Detail TEMPLATE Information that can be found in this template:

Payee Name

PurAP Document Number

Document Date

Document Amount

Document Category

Document Status

Fiscal Year

This creates a detail listing of Accounts Payable Documents, contains approximately 2.5 million rows


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PO Number

Document Number

Document Type

Total without Tax

Total Tax

Total with Tax

Funding Source Code

Requestor Name

AP Documents Summary - Template Information that can be seen in this template:

Vendor Number

Vendor Name

Document Amount

Document Date

Document Type

PurAP Document Number

Document Category

Document Type Code

Total without Tax

Total Tax

Total with Tax

DV Campus Name

Fiscal Year

This creates a summary listing of Accounts Payable Documents containing approximately 900,000 rows of data

Credit Memo - TEMPLATE Information that can be seen in this template:

Vendor Credit Memo Number

Credit Memo Amount

Credit Memo Date

Document Status

Process Timestamp

Credit Hold Indicator

Credit Memo Extract Date

Vendor Name

Vendor Customer Number

Document Number

Document Category

Total without Tax

Total Tax

Total with Tax

This creates a detail listing to the item level of Credit Memo Documents, contains approximately 2500 rows


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Fiscal Year

Credit Memo Summary - TEMPLATE Information that can be seen in this template:

Vendor Credit Memo Number

Credit Memo Amount

Document Date

Document Category

Document Status

Process Timestamp

Credit Hold Indicator

Vendor Number


Vendor Name

Credit Memo Extract Date

Document Number

Total without Tax

Total Tax

Total with Tax

Fiscal Year

This creates a summary listing Credit Memo Documents, contains approximately 1500 rows

Disbursement Summary - TEMPLATE Information that can be seen in this template:

Document ID

Check Date

Document Status

Document Fiscal Period Posted

DV Due Date

DV Payment Method Code

DV Check Number

DV Doc Location Name

DV Campus Name

Payee Number

Payee Number (1)

Total without Tax

Total with Tax

Fiscal Year

This creates a summary listing DV Payments, contains approximately 125,000 rows of data

Disbursement Voucher - TEMPLATE Information that can be seen in this template:

Check Date

Document Fiscal Period Posted

DV Due Date

This creates a summary listing DV Payments with Payee, contains approximately 125,000 rows of data


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DV Payment Method Code

DV Check Number

DV Campus Name

Payee Number

Payee Name

Total without Tax

Total with Tax

Fiscal Year

Payment Request - TEMPLATE Information that can be seen in this template:

Payment Request Number

Invoice Date

Vendor Name

Vendor Number


Vendor Invoice Amount

Payment Request Pay Date

Invoice Number

PO Number

Payment Term Code

Total without Tax

Total with Tax

Paid Date

Payment Request Status

Fiscal Year

Bank Code

Payment Method

This creates a listing of Payment Requests, contains approximately 300,000 rows of data

Payment Request Detail – TEMPLATE Some of the more important Information that can be seen in this template:

Chart Code

FO Code

Account Number


PO Number

Disbursement Number

Document Number

Total Amount

Disbursement Type Desc

This template creates a detail listing of Payment Requests, and contains approximately 350 columns and 125,000 rows of data


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Program ID Description

Fund Group Code

Funding Year

Payment Request Summary – TEMPLATE

Information that can be seen in this template:


Invoice Date

Payment Request Status

Vendor Name

Vendor Number


Alternate Vendor Number

Invoice Number

Vendor Invoice Amount

Payment Request Pay Date

Payment Term Code

PO Number

Total without Tax

Total Tax

Total with Tax

Paid Date

Fiscal Year

Bank Code

Payment Method

This creates a summary listing of Payment Requests, contains approximately 300,000 rows of data

PDP Vendor Summary - TEMPLATE Information that can be seen in this template:

Payee Number

Payee Name

Total with Tax

Payment Date

Disbursement Number


Payment Status Name

Payee Address 1

Payee Address 2

Payee City

Payee State

Payee Zip

Payee Country

This creates a listing of Payments, grouped by Payee and contains approximately 400,000 rows of data


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Customer

PDP with Account - TEMPLATE Information that can be seen in this template:

Payee Number

Payee Name

Payee Type

Document Date

Payment Status Code

Customer Number for Institution

Payment Status Name

Total with Tax


Account Number

Fin Chart of Accts Code – AP Item

Customer

This creates account level detail listing of Payments, contains approximately 620,000 rows of data

PDP with Line Item Detail - TEMPLATE


Payee Number

Payee Name

Total with Tax

Disbursement Number


Payment Status Name

Payment Group ID

Payment Date

Invoice Date

Original Invoice Amt

Net Payment Amount

Invoice Total Ship Amount

Invoice Total Discount Amount

Invoice Total Other Debit Amount

Invoice Total Other Credit Amount

Customer

This creates a line item detail listing of Payments, contains approximately 400,000 rows of data

Purchase Orders with Line Item Detail - TEMPLATE


Vendor Name

Create Date

Purchase Order Number

Quantity

Unit Cost

This creates a listing of line item details of Purchase Orders, grouped by Vendor Name and contains approximately 70,000 rows of data


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Grand total

Outstanding Encumbered Quantity

PO Received Total Quantity

PO Invoice Total Amount

Outstanding Encumbered Amount

Purchase Order Status

Item Unit of Measure

Item Type

Item Description

PO Number


Document Type

Document Category

No Prompt for the following Control Values to create the DataBook:

Vendor Name is not empty

Purchase Order Status is not “Closed”

Item Type = Quantity

Purchase Requisition - TEMPLATE Information that can be seen in this template:

Requisition Number

PO Number

PO Created Date

Document Number

Document Status

Document Category

Fiscal Year

Item Description

Paid Date

Requestor Name

Requisition Source Description

Total with Tax

AP Approval Date

Vendor Restricted Indicator

Vendor Name

Vendor Number

This creates a listing of Purchase Requisitions, contains approximately 500,000 rows of data


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SECTION 2: KFS DATABOOKS: PRIMARILY USED BY CENTRAL OFFICES (ORS, GALC, PFMO)

These global DataBooks have been created to enable users to produce reporting on core data sets for their area. Global DataBooks may

prompt users to enter control values to pre-filter specific data for a more customized DataBook.

KFS AR DataBooks

KFS AR DataBooks> Audit Reports: Primarily Used by Central Offices (ORS, GALC)


RBMR065A – AR Aging


Chart Code

Customer Name

Customer Number



Document Number

Account Number

Object Code

Amount

Invoice Paid Amount

Open Amount

1 - 90 Days

91 - 180 Days

181 - 730 Days

731 Days and Over Control Value Filters: None

This DataBook is primarily used by Central Offices. This DataBook provides a cumulative aging DataBook for fiscal year to date that provides all invoices outstanding and paid as of the previous day. Data is grouped by Chart Customer Name AR Object Code Original Invoices Number and Invoice Item Number.

RBMR065C – AR Customer Listing


Customer Number

Customer Name

Inv Invoice Type

Inv Billing Date



Document Number

This DataBook is primarily used by Central Offices. This DataBook provides all AR invoices, customer number and name, invoice amount, adjustments amount paid and open amount. Data is grouped by customer number, original invoices number and invoice item number.


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Chart Code

Account Number

AR Object Code

Object Code

Amount

Adjustments

Invoice Paid Amount

Open Amount


RBMR065G – AR by Fund Group and Acct


Fund Group Code

Chart Code

Account Number

Customer Name


Customer Number



Document Number

AR Object Code

Object Code

Amount

Adjustments

Invoice Paid Amount

Open Amount

Invoice Document Type Control Value Filters: None

This DataBook is primarily used by Central Offices. This DataBook provides non-contracts and grants (non-CG) invoices for customers by fund group, chart and account. Data is grouped by fund group, chart code, account, customer name, original invoices number and invoice item number. Fund Group 11: Current Funds Unrestricted Fund group 12: Current Funds Restricted Fund Group 60: Agency Funds


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KFS Capital Assets DataBooks: Primarily Used by Central Offices (PFMO) DATABOOK NAME CONTENTS POTENTIAL USES

Annual Inventory Verification Some of the more important Information that can be seen in this DataBook:

Asset FO Code

Asset Representative Username

Asset Tag Number

Asset Number

Asset Description

Asset Organization Text

Asset Manufacturer

Asset Model Number

Asset Serial Number

Asset In Service Date

Asset Total Cost


Asset Bldg Code

Asset Bldg Room

Asset Off Campus Loc Street Address

Asset Off Campus Loc City

Asset Off Campus Loc State

Asset Off Campus Loc Country


PFMO uses this DataBook to create the annual physical inventory verification reports. It includes active equipment and controlled property assets at the time it is run. This DataBook is useful to view active equipment and controlled property assets assigned to an asset representative under a specific asset FO code. Data is grouped by Asset FO Code and Asset Representative

KFS Contracts + Grants DataBooks: Primarily Used by Central Offices (ORS)

KFS Contracts + Grants DataBooks:


CBMR114A


Chart-Acct (i.e., 4434135)

Chart Code (i.e., CC)

This DataBook is used primarily by ORS to help prepare Indirect Cost Reports for management for indirect costs that have been recorded on (an) account(s).


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Account Name (i.e., Culinary Institute of the Pacific)

CG Prop No (i.e., 22559)

UH FA (i.e.,P284)

Hi Ed Func (i.e.,GR&R)

OrgCode (i.e.,CC-VPCC)

FO Code (i.e., 034)

Fiscal Officer Name

Acct Supr Name

Off Campus (i.e., Yes)

IDC Waiver (i.e.,Yes)

ICR Type (i.e., 99)

IDC Rate (i.e.,

FYTD IDC Base Amount

FYTD IDC Charged Amount

FYTD MTDC Base Amount Control Value Filters



Data is grouped by Chart Code then by Account.

KFS Contracts + Grants DataBooks > Field Reports: DATABOOK NAME CONTENTS POTENTIAL USES

CBMR090 (Income Statement) – CG Account Summary by Account


Base Budget

Current Budget




Encumbrances

This is used by ORS for closing out awards. The DataBook includes awards closed (in KFS) or terminated accounts. You can view budget balance available for contract and grant accounts. Balances are grouped by CG Budget Pools and object codes within the account.


eThority DataBooks



Pre-Encumbrances





Account Number [Optional]: The default value is “0000000”. if you leave the default value, all accounts will be returned. If you specify an Account Number (e.g., “1234567”) you must also enter the chart code for the account.



Award Number [Optional]: The default value is “00000”. If you leave the default value all awards will be returned. A specific Award Number may be entered (e.g., “12345”).


Awd Acct Project Dir Username [Optional]: The


eThority DataBooks


default is “xxxxx”. If you leave the default value, All Award Account Project Directors will be returned. A specific Awd Acct Project Dir Username may be entered (e.g., “young”).

KFS GL DataBooks > Audit Reports: Note: Audit reports are typically used by GALC

KFS GL DataBooks > Audit Reports:


FBMR094_FYE – GL Balance Sheet Balances by Campus


Chart

Account Number

Account Name

Beginning Balance

Fiscal YTD


Current Balance

Current Month

Fiscal Year No Prompt for the following Control Values to create the DataBook:

Balance Type Code = AC

Fiscal Year = Current FY

Chart Code not = NI

This DataBook is a summarized fiscal year end trial balance by campus. Data is grouped by Chart then BAC, Object Code then Account. Basic Accounting Categories include Assets, Liabilities, Fund Balance, Income and Expenses.


94: balance sheet object code

FBMR095_FYE – SL Income & Expense Balances by Campus

Some of the Information that can be seen in this DataBook:

Chart Code Name

Chart Code

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance

Variance ( Curr Budg – Proj YTD Actuals-Total YTD

This audit DataBook provides summarized fiscal year end subsidiary ledger balances for income and expense related object codes and summarized by campus. Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account




eThority DataBooks


Enc) No Prompt for the following Control Values to create the DataBook:

Basic Accounting Category = EX, IN

Base Budget not = $0.00

Current Budget not = $0.00

Total YTD Enc not = $0.00

Proj YTD Actuals = $0.00


FHMR094_FYE – GL Balance Sheet Balances, Consolidated

Some of the more important information that can be seen in this DataBook:

Chart

UH Fund – Appropriation Code

DAGS Funding Appropriation Code

Sub-Fund Group

Fund Group

Beginning Balance

Prior Mo FYTD


Current Balance

Fiscal Mo

Fiscal Year

Account No Prompt for the following Control Values to create the DataBook:


University FY = Fiscal Yr

Chart Code Not NI

This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a fiscal year-end balance sheet for all campuses.

Note: FHMR: H – sort by Univ


FHMR095_FYE – SL Income & Expense Balances, Consolidated

Some of the Information that can be seen in this DataBook:

Chart Code Name

Chart Code

Base Budget

Current Budget


This audit DataBook provides summarized fiscal year end subsidiary ledger balances by income and expense related object codes for all campuses Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account


eThority DataBooks


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance

Variance ( Curr Budg – Proj YTD Actuals-Total YTD Enc)


Basic Accounting Category = EX, IN

Base Budget not = $0.00

Current Budget not = $0.00

Total YTD Enc not = $0.00

Proj YTD Actuals = $0.00




Trial Balance Information that can be seen in this DataBook:

Chart Code

Object Code Name

Debit Balance

Credit Balance

Fiscal Yr No Prompt for the following Control Values to create the DataBook:


This DataBook provide a FYE trial balance grouped and summarized by campus and provides a grand total for all campuses

Trial Balance_FYE Information that can be seen in this DataBook:

Chart Code

Object Code Name

Debit Balance

Credit Balance

Fiscal Yr No Prompt for the following Control Values to create the DataBook:

Fiscal Year = Prior FY and Fiscal Period = 13

This DataBook provide a FYE trial balance grouped and summarized by campus and provides a grand total for all campuses

KFS GL DataBooks > Audit Reports > FxMR094



eThority DataBooks


FBMR094 – GL Balance Sheet Balances by Campus


Chart Code

Chart



Sub-Fund Group

Fund Group

Beginning Balance

Prior Mo FYTD


Current Balance

Fiscal Mo

Fiscal Year

Account Control Value Filters: None

This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a balance sheet by Campus.

FBMR: B- sort by Campus


FHMR094 – GL Balance Sheet Balances, Consolidated


Chart



Fund Group

Beginning Balance

Prior Mo FYTD


Current Balance

Fiscal Mo

Fiscal Year

Account Control Value Filters: None

This audit DataBook shows Basic Accounting Category, Object Code and Account, providing a balance sheet for all campuses.



KFS GL DataBooks > Audit Reports > FxMR095


FBMR095DTL – – SL Income & Expense Balances by Campus


Chart Code Name

This audit DataBook provides subsidiary ledger balances by income and expense related object codes


eThority DataBooks


Chart Code

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance


F Mo

F Yr Control Value Filters: None

Data is grouped by Chart Code, Basic Accounting Category, Object Code and Account




FBMR095SMRYL – – SL Income & Expense Balances by Campus


Chart Code Name

Chart Code

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance


F Mo


This audit DataBook that shows all income statement (income & expense) object codes summarized by Campus Data is grouped by Chart Code, Basic Accounting Category and Object Code




FHMR095DTL – – SL Income & Expense Balances Consolidated


Basic Accounting Category

Chart Code

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance

This audit DataBook that shows all income statement (income & expense) object codes for all campuses Data is grouped by Basic Accounting Category, Object Code and Account





eThority DataBooks



F Mo


FHMR095SMRY – – SL Income & Expense Balances Consolidated


Basic Accounting Category

Chart Code

Base Budget

Current Budget


Fiscal YTD Actuals

Cumulative Actuals

Total Encumbrance


F Mo


This audit DataBook that shows all income statement (income & expense) object codes summarized by financial statement codes Data is grouped by Basic Accounting Category and Object Code





eThority DataBooks


KFS GL DataBooks > Audit Reports > FBDR043 > Parameterized


FBDR043 - Section 1 (Param)


Curr Unrestricted - G

Curr Unrestricted – S UH

Curr Unrestricted – S State

Curr Unrestricted – R

Total Curr Unrestricted

F Yr

F Mo Control Value Filters:



Data is grouped by Chart Code Basic Accounting Category and then Object Code Name

Note: FBxx: B- sort by Campus

43: all object codes


Section 1 – Unrestricted, FG 11 -Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds

FBDR043 - Section 2 (Param) Some of the more important Information that can be seen in this DataBook:

Curr Restricted – P Schol

Curr Restricted – P Gifts

Curr Restricted – P Non-Fed Admin

Curr Restricted – P Non Fed Sp Prj

Curr Restricted - P State Trust

Curr Restricted - P Leg Trust

F Yr

F Mo








Section 2 – 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies

Section 2 -. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS


eThority DataBooks




Curr Restricted – F FWS

Curr Restricted – F Serv Cost Ctr

Curr Restricted – F USDA

Curr Restricted – F VOCED

Curr Restricted F Fed Admin

F Yr

F Mo








Section 2-4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies

Section 3 -. Sub-Fund group includes F FWS, F SREV COST CTR,F USDA, F VOCED, F ADMIN


Curr Restricted – Fed Spon Proj

Curr Restricted – F

Curr Restricted – P

Total Curr Restricted

F Yr

F Mo








Section 4-Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies

FBDR043 - Section 5 (Param) Some of the more important Information that can be Data is grouped by Chart Code Basic Accounting Category and


eThority DataBooks



Loan Funds – Fed Funds

Loan Funds – R Shell

Loan Funds – Trust

Loan Funds – R Housing

Loan Funds – S HI Ed

Loan Funds – Quasi End

Total Loan Funds

F Yr

F Mo




then Object Code Name




Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group

Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL, TRUST, R HOUSING, S HI ED, QUASI END


Endow – UHGA

Endow – Princ Accts

Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo








Section 6 - University Endowments, FG 30 Legacy Endowments (New Endowments go to UHF)

GALC runs these DataBooks in preparation for the trial balances, historical information

FBDR043 - Section 7 (Param) Some of the more important Information that can be Data is grouped by Chart Code Basic Accounting Category and


eThority DataBooks



Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo




then Object Code Name




Section 7 - Physical Plant Fund, FG 51-54

51 - Unexpected Plant

52 – Renewal/Replacement (i.e., reserve)

53 – Retirement of Indebtedness

54 - I.e., Plant Investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings


Agency State Gen

Agency Others

Agency – Deposits, Clring

Total Agency

F Yr

F Mo








Section 8 - Agency Fund Accounts, FG 60 Also provides a total of Sections 1-8

Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals).


Unexp – State

Unexp – UH Fed




eThority DataBooks


Unexp – UH Priv

Renew & Replace – Mand

Renew & Replace – State Other

F Yr

F Mo






Section 9 – Miscellaneous Adjustments


eThority DataBooks


KFS GL DataBooks > Audit Reports > FBDR043


FBDR043 – Summary of Object Codes by Campus (Section 1)







F Yr

F Mo Control Value Filters: None




Section 1: Unrestricted, Fund Group 11. Within this categorized by source of fund – General Funds, Special Funds and State Held Special Funds and Revolving Funds









F Yr

F Mo














F Yr

F Mo

Sec








eThority DataBooks








F Yr

F Mo














Total Loan Funds

F Yr

F Mo









Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo








Unexpend Plant




eThority DataBooks


Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo







54 - I.e., Plant investment in Plant (i.e., equipment and actual CIP; DataBooks provide this information in Financial Statement groupings



Agency State Gen

Agency Others


Total Agency

F Yr

F Mo







Agency Funds are monies held by the University in an agent capacity for others (other government units or programs, organizations, or individuals)



Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo







eThority DataBooks


KFS GL DataBooks > Audit Reports > FHDR043 > Parameterized


FHDR043 - Section 1 (Param) Information that can be seen in this DataBook:

Curr Unrestricted – G





Fiscal Yr

Fiscal Mo

Section Control Value Filters:



This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense

Note: FHxx: H- sort by Univ







Curr Restricted – P Non-Fed Sp Proj

Curr Restricted – P State Trust

Curr Restricted – P Leg Trust

Fiscal Yr

Fiscal Mo










eThority DataBooks




Cur Restr – F FWS

Cur Restr – F Serv Cost Ctr

Cur Restr – F USDA

Cur Restr – F VOCED

Cur Restri – F Fed Admin

Fiscal Yr

Fiscal Mo










Cur Restr – Fed Spon Proj

Cur Restr - F

Cur Restr - P

Total Cur Restri

Fiscal Yr

Fiscal Mo








FHDR043 - Section 5 (Param) Information that can be seen in this DataBook: This DataBook provides object code summary data grouped by


eThority DataBooks



Loan Funds – R SHEL





Total Loan Funds

Fiscal Yr

Fiscal Mo




Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense






Endow - UHGA

Endow- Prince Accts

Endow – Inv Port

Endow - Contra

Total Endow

Fiscal Yr

Fiscal Mo








FHDR043 - Section 7 (Param) Information that can be seen in this DataBook: This DataBook provides object code summary data grouped by


eThority DataBooks


Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo




Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense








FHDR043 - Section 8 (Param) Some of the more important Information that can be seen in this DataBook:

Agency State Gen

Agency Others


Total Agency

Total All Funds

F Yr

F Mo










Unexp-State

Unexp – UH Fed

Unexp – UH Priv

This DataBook provides object code summary data grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code.


eThority DataBooks



Renew & Replace –S Other

Fiscal Yr

Fiscal Mo




Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense





eThority DataBooks


KFS GL DataBooks > Audit Reports > FHDR043


FHDR043 – Summary of Object Codes, Consol (Section 1)







Fiscal Yr

Fiscal Mo

Section Control Value Filters: None

This DataBook provides Fiscal Year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense












Fiscal Yr

Fiscal Mo


This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category. Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense







Cur Restr – F FWS





Fiscal Yr

Fiscal Mo








eThority DataBooks





Cur Restr - F

Cur Restr - P

Total Cur Restri

Fiscal Yr

Fiscal Mo

Section Control Value Filters: None:













Total Loan Funds

Fiscal Yr

Fiscal Mo









Endow - UHGA

Endow- Prince Accts

Endow – Inv Port

Endow - Contra

Total Endow

Fiscal Yr

Fiscal Mo








Unexpend Plant

Renew & Replace

This DataBook provides Fiscal year to date object code summary grouped by Basic Accounting Category.


eThority DataBooks


Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo Control Value Filters: None

Data is Grouped by Basic Accounting Category and Object Code. Basic Accounting Categories in this DataBook are Assets Liabilities, Fund, Income and Expense










Agency State Gen

Agency Others


Total Agency

Total All Funds

F Yr

F Mo









Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo







eThority DataBooks


KFS GL DataBooks > Audit Reports > FHMR101 > Parameterized


FHMR101 - Section 1 (Param) Data is Grouped by:

FS Code Level 0 ( i.e., Assets/Liabilities)

FS Code Level 1 ( i.e., Assets, Liabilities, Net Assets, Income/Expense Offset)

FS Code Level 2 (i.e., Current Assets, Noncurrent Assets)

FS Code Level 3 (i.e., Cash & Cash Equivalents)

Object Code-Name (i.e., Claim on Cash) Information that can be seen in this DataBook:






Fiscal Yr

Fiscal Mo




Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement DataBooking.


101: balance sheet object codes (assets, liabilities, fund balance)







Object Code-Name (i.e., Claim on Cash)

Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial statement reporting.



Section 2 – 4-Current Restricted, FG 12 - Mostly used by


eThority DataBooks









Fiscal Yr

Fiscal Mo




ORS, fund groups Federal and Private monies.








Cur Restr – F FWS





Fiscal Yr

Fiscal Mo







eThority DataBooks












Cur Restr - F

Cur Restr - P

Total Cur Restri

Fiscal Yr

Fiscal Mo








Section 4 -. Sub-Fund group includes FSPON, F, P.



Provides the statement of net assets with amount columns for each of the subfund groups that are used for financial


eThority DataBooks












Total Loan Funds

Fiscal Yr

Fiscal Mo




statement reporting.











Endow - UHGA






eThority DataBooks


Endow- Prince Accts

Endow – Inv Port

Endow - Contra

Total Endow

Fiscal Yr

Fiscal Mo










Unexpended Plant

Renew & Replace

Debt Retire

Invets In Plant

Total Plant Fund

Fiscal Yr

Fiscal Mo


Fiscal Period [Optional]: The default value is “00” If you leave the default value, results for BB will be










eThority DataBooks


returned. A specific Fiscal Period may be entered (e.g., “01” for July).








Agency-State Gen

Agency - Other



Total Agency

Total All Funds

Fiscal Yr

Fiscal Mo










FS Code Level 0 ( i.e.,Assets/Liabilities)


FS Code Level 2 (i.e., Current Assets, Noncurrent




eThority DataBooks


Assets)




Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo





Section 9 – Miscellaneous Adjustments: o Unexp State: FG 51; SubFund Group PUGEN, PUSPC,

PUBND o Unexp Fed: FG 51 SubFund Group PUFED o Unexp – UH Priv: FG 51, Subfund group PUPRV o Renew & Replace – Mand: FG 52, Subfund Group

RRMAND o Renew & Replace – S Other: FG 52, Subfund Group

RROTHR








Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr




Section 10 : Fund Group between 52 and 53

FG 52: Plant Renewals & Replacements and

FG 53 Plant Retire of Indebtedness


eThority DataBooks


Fiscal Mo











Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo







Section 11 Fund Group Between 01 and 75

FG 0-75 include all fund groups except Consolidation Charts


eThority DataBooks









Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo







Section 12: Fund Group 01-80

FG 0-80: Alll Fund Groups


eThority DataBooks


KFS GL DataBooks > Audit Reports > FHMR101


FHMR101- Statement of Net Assets (Section 1)

Data is Grouped by:











Fiscal Yr

Fiscal Mo

Section No Prompt for the following Control Values to create the DataBook:


Fiscal Period = Less than or equal to current Fiscal Month


Chart Code not = NI

Provides the statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.





Data is Grouped by:











eThority DataBooks









Fiscal Yr

Fiscal Mo





Chart Code not = NI



Data is Grouped by:






Cur Restr – F FWS





Fiscal Yr

Fiscal Mo

Section







eThority DataBooks






Chart Code not = NI


Data is Grouped by:







Cur Restr - F

Cur Restr - P

Total Cur Restri

Fiscal Yr

Fiscal Mo





Chart Code not = NI







Data is Grouped by:






101: balance sheet object codes (assets, liabilities, fund


eThority DataBooks


Assets)









Total Loan Funds

Fiscal Yr

Fiscal Mo





Chart Code not = NI

balance)




Data is Grouped by:






Endow - UHGA

Endow- Prince Accts

Endow – Inv Port

Endow - Contra






eThority DataBooks


Total Endow

Fiscal Yr

Fiscal Mo





Chart Code not = NI


Data is Grouped by:






Unexpended Plant

Renew & Replace

Debt Retire

Invets In Plant

Total Plant Fund

Fiscal Yr

Fiscal Mo














eThority DataBooks


Chart Code not = NI


Data is Grouped by:






Agency-State Gen

Agency - Other


Total Agency

Total All Funds

Fiscal Yr

Fiscal Mo





Chart Code not = NI







Data is Grouped by:











eThority DataBooks


Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo





Chart Code not = NI

FHMR101_FYE- Statement of Net Assets (Section 1)

Data is Grouped by:











Fiscal Yr

Fiscal Mo


Provides the FYE statement of net assets for the University. Contains columns for each subfund group that are used for financial statement reporting.





eThority DataBooks





Chart Code not = NI


Data is Grouped by:












Fiscal Yr

Fiscal Mo





Chart Code not = NI







Data is Grouped by:







eThority DataBooks


Assets)



Cur Restr – F FWS





Fiscal Yr

Fiscal Mo





Chart Code not = NI





Data is Grouped by:







Cur Restr - F

Cur Restr - P

Total Cur Restri

Fiscal Yr

Fiscal Mo







eThority DataBooks






Chart Code not = NI


Data is Grouped by:












Total Loan Funds

Fiscal Yr

Fiscal Mo





Chart Code not = NI







eThority DataBooks



Data is Grouped by:






Endow - UHGA

Endow- Prince Accts

Endow – Inv Port

Endow - Contra

Total Endow

Fiscal Yr

Fiscal Mo





Chart Code not = NI





Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW- CONTRA


Data is Grouped by:






Unexpended Plant









eThority DataBooks


Renew & Replace

Debt Retire

Invets In Plant

Total Plant Fund

Fiscal Yr

Fiscal Mo





Chart Code not = NI



Data is Grouped by:






Agency-State Gen

Agency - Others


Total Agency

Total All Funds

Fiscal Yr

Fiscal Mo









eThority DataBooks




Chart Code not = NI


Data is Grouped by:






Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo





Chart Code not = NI






Data is Grouped by:








Section 10 – Fund Group between 52-53


eThority DataBooks



Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo




Fiscal Year = Current FY Chart Code not = NI

FG 52: Plant Renewals & Replacements



Data is Grouped by:






Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo

Section




Section 11 Fund Group Between 01 and 75

FG 0-75 include all fund groups except Consolidation Charts


eThority DataBooks







Data is Grouped by:






Unexp-State

Unexp – UH Fed

Unexp – UH Priv



Fiscal Yr

Fiscal Mo








Section 12: Fund Group 01-80


Statement of Net Assets Variance Report

Data is Grouped by:



This DataBook provides the current month fiscal year variance of net assets. Data is grouped by Financial Statement Categories:


eThority DataBooks





Total of All Funds Current FY

Total of All Funds Prior FY

Variance

F Yr

F Mo No Prompt for the following Control Values to create the DataBook:




Chart Code not = NI

Assets/Liabilities and is summarized within each category down the object code level

Statement of Net Assets Variance Report (Param)

Data is Grouped by:








Variance


Current Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).

Prior Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to

This DataBook provides the current month fiscal year variance of net assets of a Sub-Fund Group. Data is grouped by Financial Statement Categories: Assets/Liabilities and is summarized within each category down the object code level.


eThority DataBooks


get results (e.g., “2015”).


Sub Fund Group Type [Optional]: The default value is “x” if you leave the default value, all Sub Fund Group Types will be returned. A specific Sub Fund Group Type may be entered (e.g.,”G”)

Statement of Net Assets Variance Report_FYE

Data is Grouped by:








Variance

F Yr

F Mo No Prompt for the following Control Values to create the DataBook:




Chart Code not = NI

This DataBook provides the FYE variance of net assets. Data is grouped by Financial Statement Categories: Assets/Liabilities and is summarized within each category down the object code level


eThority DataBooks


KFS GL DataBooks > Audit Reports > FHMR103 > Parameterized

DATABOOK NAME CONTENTS POTENTIAL USES –

FHMR103DTL - Section 1 (Param) Data is Grouped by:

FS Code Level 1 (i.e., Oper Expenses)

FS Code Level 2 (i.e., Personnel Costs)

FS Code Level 3 (i.e., Salaries /Wages)

Object Code-Name (i.e., Casual Payroll) Some of the more important Information that can be seen in this DataBook:






F Yr

F Mo

Sec Control Value Filters:



Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.


103: income statement object codes (income and expense object codes )















Section 2-4 -Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies


eThority DataBooks





F Yr

F Mo

Sec















F Yr

F Mo

Sec











eThority DataBooks











F Yr

F Mo

Sec














Object Code-Name (i.e., Casual Payroll)












Section 5 - Loan Funds, FG 20 - Student Loan Section 5 - Loan Funds, FG 20 - Student Loan Receivables, useful for the Loan Collection Group



eThority DataBooks


Total Loan Funds

F Yr

F Mo









Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo

Sec


Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “06” for December).


There are 19 columns of information in this DataBook

Note: FHMR: H - sort by Univ







Provides an income statement for a given chart code/FO Code. Gives values down to the object code level. Contains columns


eThority DataBooks





Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo

Sec




for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.














Agency State Gen

Agency Others


Total Agency

Total All Funds

F Yr

F Mo








eThority DataBooks


Sec









Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo

Sec













Object Code-Name (i.e., Casual Payroll)



eThority DataBooks








F Yr

F Mo







Section 10: Fund Group between 52 and 53













F Yr

F Mo


Fiscal Period [Required]: The default value is “00” and




DTL - by object code Section 11: Fund Group Between 01 and 75

FG 0-75: All Fund Groups excluding Consolidation Charts


eThority DataBooks


must be changed to a valid fiscal period to get results (e.g., “01” for July).












F Yr

F Mo







DTL - by object code Section 12: Fund Group 01-80


FHMR103SMRY - Section 1 (Param) Data is Grouped by:







Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting.




eThority DataBooks





F Yr

F Mo









FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be seen in this DataBook:







F Yr

F Mo

Sec











eThority DataBooks











F Yr

F Mo

Sec








Section 2-4-Current restricted, FG 12 - Mostly used by ORS,

fund groups Federal and Private monies










F Yr

F Mo

Sec








eThority DataBooks















Total Loan Funds

F Yr

F Mo

Sec









Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL,

TRUST, R HOUSING, S HI ED, QUASI END




FS Code Level 3 (i.e., Salaries /Wages) Some of the more important Information that can be



eThority DataBooks



Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo

Sec













Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo

Sec














eThority DataBooks







Agency State Gen

Agency Others


Total Agency

Total All Funds

F Yr

F Mo

Sec














Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

Provides an income statement for a given chart code or FO Code. Gives values down to the object code level. Contains columns for each subfund group. Amount columns for each of the subfund groups that are used for financial statement reporting. Note: FHMR: H- sort by Univ 103: income statement object codes (income and expense object codes ) SMRY - Summarized by Financial Statement Code Section 9 – Miscellaneous Adjustments


eThority DataBooks


F Mo

Sec














F Yr

F Mo








Section 10: Fund Group between 52 and 53









eThority DataBooks








F Yr

F Mo






SMRY - Summarized by Financial Statement Code Section 11: Fund Group Between 01 and 75

FG 0-75: All Fund Groups excluding Consolidation Charts











F Yr

F Mo






SMRY - Summarized by Financial Statement Code Section 12: Fund Group 01-80



eThority DataBooks




eThority DataBooks


KFS GL DataBooks > Audit Reports > FHMR103


FHMR103DTL – Revenues, Expenses & Changes in Net Assets (Section 1)

Data is Grouped by:

FS Code Level 1 (i.e., Operating Revenue, Oper Exp)

FS Code Level 2 (i.e., Tuition & Related Fees)

FS Code Level 3 (i.e., Scholarship Allowance)

Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr) Some of the more important Information that can be seen in this DataBook:






F Yr

F Mo

Sec Control Value Filters: None







Data is Grouped by:











F Yr

F Mo

Sec





Section 2 – 4-Current restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies



eThority DataBooks




Data is Grouped by:










F Yr

F Mo

Sec









Data is Grouped by:









F Yr

F Mo

Sec









eThority DataBooks



Data is Grouped by:











Total Loan Funds

F Yr

F Mo

Sec









Data is Grouped by:





Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo

Sec








eThority DataBooks




Data is Grouped by:





Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo












Data is Grouped by:





Agency State Gen

Agency Others


Total Agency

F Yr

F Mo

Sec








FHMR103DTL – Revenues, Expenses Data is Grouped by: There are 21 columns of information in this DataBook


eThority DataBooks


& Changes in Net Assets (Section 9) FS Code Level 1 (i.e., Operating Revenue, Oper Exp)




Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo

Sec






FHMR103DTL – Section 8 (Redo) Data is Grouped by:




Object Code-Name (i.e., Tui/Fees,Banner Stdt Waivr)


Agency State Gen

Agency Others


Total Agency

F Yr

F Mo

Sec


This DataBook is similar to the FHMR103DTL additional filters include FS Code Level 1 not begin with A B or C DataBook includes Operating Revenue, Operating Expenses Non Operating Revenue and Expenses, Other Revenue and Expenses, CINA Items Requiring Adjustments, Clearing-NonCINA for Total UH and Extraordinary Items





FHMR103DTL_FYE – Revenues, Expenses & Changes in Net Assets (Section 1)

Data is Grouped by:






eThority DataBooks









F Yr

F Mo





Data is Grouped by:











F Yr

F Mo

Sec





Section 2-4 Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies



Data is Grouped by:






eThority DataBooks









F Yr

F Mo

Sec






Data is Grouped by:









F Yr

F Mo

Sec








Data is Grouped by:








Section 5 - Loan Funds, FG 20 - Student Loan Receivables,


eThority DataBooks









Total Loan Funds

F Yr

F Mo

Sec


useful for the Loan Collection Group



Data is Grouped by:





Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo

Sec








Data is Grouped by:








eThority DataBooks



Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo

Sec








Data is Grouped by:





Agency State Gen

Agency Others


Total Agency

Total All Funds

F Yr

F Mo

Sec








Data is Grouped by:










eThority DataBooks



Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo

Sec


FHMR103SMRY – Revenues, Expenses & Changes in Net Assets (Section 1)

Data is Grouped by:



FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be seen in this DataBook:






F Yr

F Mo



Note: FHMR H- sort by Univ





Data is Grouped by:








Section 2 – 4-Current Restricted, FG 12 - Mostly used by


eThority DataBooks








F Yr

F Mo

Sec


ORS, fund groups Federal and Private monies



Data is Grouped by:









F Yr

F Mo

Sec




103: income statement object codes (income and expense

object codes )




Section 3 -. Sub-Fund group includes F FWS, F SREV COST

CTR,F USDA, F VOCED, F ADMIN


Data is Grouped by:













eThority DataBooks




F Yr

F Mo



Data is Grouped by:










Total Loan Funds

F Yr

F Mo

Sec









Data is Grouped by:




Endow – UHGA


Endow – Inv Port

Endow - Contra




object codes )


Section 6 - University Endowments, FG 30 Legacy

Endowments (New Endowments go to UHF)

Section 6 - Sub-Fund group includes ENDOW-UHGA, ENDOW-PRINCE ACCTS, ENDOW- INV PORT, ENDOW-


eThority DataBooks


Total Endow

F Yr

F Mo

Sec


CONTRA


Data is Grouped by:




Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo

Sec





object codes )








Data is Grouped by:




Agency State Gen

Agency Others


Total Agency

F Yr

F Mo

Sec




object codes )


Section 8 - Agency Fund Accounts, FG 60 Also provides a

total of Sections 1-8

Agency Funds are monies held by the University in an agent

capacity for others (other government units or programs,

organizations, or individuals).


eThority DataBooks




Data is Grouped by:




Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo

Sec







FHMR103SMRY_FYE – Revenues, Expenses & Changes in Net Assets (Section 1)

Data is Grouped by:









F Yr

F Mo



Note: FHMR H- sort by Univ




FHMR103SMRY_FYE – Revenues, Data is Grouped by: There are 22 columns of information in this DataBook


eThority DataBooks


Expenses & Changes in Net Assets (Section 2)










F Yr

F Mo






Section 2 -Current Restricted, FG 12 - Mostly used by ORS, fund groups Federal and Private monies. Sub-Fund group includes PSCHOL, PGIFTS, PADMIN, PSPON, PSTATE, PLEGIS


Data is Grouped by:









F Yr

F Mo

Sec





object codes )




Section 3 -. Sub-Fund group includes F FWS, F SREV COST

CTR,F USDA, F VOCED, F ADMIN


Data is Grouped by:








eThority DataBooks







F Yr

F Mo

Sec


object codes )





Data is Grouped by:










Total Loan Funds

F Yr

F Mo

Sec





object codes )


Section 5 - Loan Funds, FG 20 - Student Loan Receivables,

useful for the Loan Collection Group

Section 5 -. Sub-Fund group includes FED FUNDS, R SHELL,

TRUST, R HOUSING, S HI ED, QUASI END


Data is Grouped by:



FS Code Level 3 (i.e., Scholarship Allowance) Some of the more important Information that can be






eThority DataBooks



Endow – UHGA


Endow – Inv Port

Endow - Contra

Total Endow

F Yr

F Mo

Sec





Data is Grouped by:




Unexpend Plant

Renew & Replace

Debt Retire

I.e., in Plant

Total Plant Fund

F Yr

F Mo





object codes )








Data is Grouped by:




Agency State Gen

Agency Others




object codes )


Section 8 - Agency Fund Accounts, FG 60 Also provides a

total of Sections 1-8


eThority DataBooks



Total Agency

F Yr

F Mo

Sec


Agency Funds are monies held by the University in an agent

capacity for others (other government units or programs,

organizations, or individuals).


Data is Grouped by:




Unexp – State

Unexp – UH Fed

Unexp – UH Priv



F Yr

F Mo

Sec







Statement of Revenues, Expenses & Changes in Net Position Variance

Data is Grouped by:




Object Code Name(i.e., Tui/Fees,Banner Stdt Waivr) Information that can be seen in this DataBook:

Total All Funds Current FY

Total All Funds Prior FY

Variance Control Value Filters: None

This DataBook provides the fiscal year variance in the current month. Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH and Extraordinary Items. Data is summarized within each category down the object code level

Statement of Revenues, Expenses & Data is Grouped by: This DataBook provides the fiscal year variance.


eThority DataBooks


Changes in Net Position Variance (Param)







Variance Control Value Filters:

Current FY [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).

Prior FY [Required]: The default value is “2000” and must be changed to a valid fiscal year to get results (e.g., “2015”).


Sub-Fund Group Type [Not currently used]

Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH. Data is summarized within each category down the object code level

Statement of Revenues, Expenses & Changes in Net Position Variance FYE

Data is Grouped by:







Variance

FYr

FMo Control Value Filters: None

This DataBook provides the fiscal year variance. Data is grouped by Financial Statement Categories: : Operating Revenue, Operating Expenses, NonOperating Revenues and Expenses, Other Revenues and Expenses, CINA Items Requiring Adjustments, Clearing NonCINA for Total UH. Data is summarized within each category down the object code level.


eThority DataBooks


KFS GL DataBooks > Audit Reports > FHQR423 DATABOOK NAME CONTENTS POTENTIAL USES

FHQR423 This is a cash DataBook currently not being used

KFS GL DataBooks > Campus Budget Offices: Primarily Used by Campus Budget Office DATABOOK NAME CONTENTS POTENTIAL USES

Budget-to-Actual by SSF Fund-Appropriation

V2.1 Appropriated fund Expenditures against State Allocations; Actual YTD Expenditures against Expenditure Projections by UH Fund Appropriation and A/O Grouped by:


Report Date

A/O


State Allocations


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD


State Allocations Balance

Encumbrances

Balance Less Encumb

Pre-encumbrances



Fiscal Year [Required]: The default value is “2000” and must be changed to a valid fiscal year to get

Typically used by Campus Budget Office

Appropriated Funds only

Allows comparison of Expenditure Projections to State Allocations /Ceilings (Grand Total line)

Compares Actual YTD expenditures to State Allocations

Presents Actual Expenditures by Quarter by A/O

Allows for pulling of DataBooks by individual CC campus via SSF Fund-Appropriation control value


eThority DataBooks


results (e.g., “2015”).

SSF Fund-Apprn [Required] The default value is “x000” and must be changed to a valid SSF Fund-APPRN code to get results (e.g., “G050”)

Budget-to-Actual by SSF Fund-Appropriation for Org Hierarchy

V2.1 Actual YTD Expenditures against Expenditure Projections by UH Fund Appropriation and A/O by Organization Grouped by:


Report Date

A/O


State Allocations


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD



Encumbrances

Balance Less Encumb

Pre-encumbrances




SSF Fund-Apprn [Required] The default value is “x000” and must be changed to a valid SSF Fund-



This DataBook provides the ability to filter the Budget-to-Actual by SSF Fund-Appropriation DataBook by KFS Organization Code

Presents Expenditure Projections by A/O


Allows comparison of Actual YTD Expenditures to Expenditure Projections

Allows for pulling of DataBooks by individual CC campus via SSF Fund-Appropriation control value


eThority DataBooks


APPRN code to get results (e.g., “G150”)

Highest Org Level [Required]: The default value is “xxxxxx” and must be changed to a valid Chart-Org combination to get results (e.g., ”HISBDC” or “MAOEST”)

Budget-to-Actual for Campus Budget – Allocations

v2.1 Appropriated funds E&E against State Allocations/Ceiling by Budget Campus Grouped by:

MOF (means of financing)

Report Date

SSF Fund-Apprn

A/O

Budget Plan ID Information that can be seen in this DataBook:

State Allocations

Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD

Expenditure ITD



Encumbrances

Balance Less Encumb

Pre-encumbrances

Balance Less PE


Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Consolidation Code control value to get value results. (e.g.”MA”).

Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value




Compares Actual YTD Expenditures against State Allocations/Ceilings by A/O

Provides current Encumbrance and Pre-encumbrances by A/O by Budget Plan ID


eThority DataBooks


results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.



Budget-to-Actual for Campus Budget – Rev-Alloc-Carry-Tfr

v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer Budgets Grouped by:

UH Fund (means of financing)

Report Date

Legal Authority

Budget Plan ID



Revenue Projection

Allocations

Carryover Budget

Transfer Budget

Rev-Alloc-Carry-Trf (projected available funds)


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD

Expenditure ITD



Encumbrances

Balance Less Encumb

Pre-encumbrances

Balance Less PE



Allows for comparison of Projected Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)

Provides Actual Expenditures by Quarter

Compares Actual YTD Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)

Provides current Encumbrance and Pre-encumbrance balances


eThority DataBooks



Budget Campus [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter the Consolidation Code control value to get value results. (e.g.”MA”).

Consolidation Code [Optional/Required]: The default value is “xx”. If you leave the default value, you must enter a Budget Campus control value to get value results.The only valid value for Consolidation Code is “CW” which consolidates the Community Colleges.



Cash Balance 37-47 Rpt – Special & Revolving

v3 37-47 report of change from beginning cash to ending cash Grouped by:

Program ID

Report Date


Legal Authority




AR YTD

Fund Bal Adj

Loan Payments

Other Amounts

2 Revenue net of AR/FB/Ln Pmt/Other

Expenditure YTD

AP YTD

Loan Advances


Special and Revolving Funds only

Cash Balance DataBook in “Form 37-47” format (Beginning Cash + Net Revenue – Net Expenditures +/- Transfers = Current Cash Balance)

Provides supporting information regarding the change from beginning cash balance to ending cash balance


eThority DataBooks



4 Transfers


Calc Ending Cash 1+2+3+4

Diff in Cash

Encumbrances


AP/Cur Yr Def Rev


Pre-encumbrance

Unenc Cash Less PE






Cash Balance Quarterly - Special & Revolving – by Budget Campus

V2 Quarter-end cash balances Grouped by:


Report Date

Legal Authority


Claim-on-cash Beg Bal







eThority DataBooks


Claim-on-cash Q1

Claim-on-cash Q2

Claim-on-cash Q3

Claim-on-cash Q4

Claim-on-cash Cur Bal


AP/Cur Yr Def Rev

Encumbrances


Pre-encumbrance






Cash Balance YTD - Special & Revolving – by Budget Campus



Report Date

Legal Authority




Special and Revolving funds only

Presents Claim-on-cash Balances YTD, including YTD Change in Claim-on-cash



eThority DataBooks




AP/Cur Yr Def Rev

Encumbrances


Pre-Encumbrances

Unenc Cash Less PE






Projected Ending Cash Balance - Special & Revolving – by Budget Campus



Report date

Legal Authority




Revenue Projection

Transfer Budget

Expenditure Projection






eThority DataBooks



Claim-on-cash Cur Bal Control Value Filters:





Revenue Collections- Special & Revolving – by Budget Campus



Report Date

Legal Authority


Revenue Projection


Rev Recognized Q1

Rev Recognized Q2

Rev Recognized Q3

Rev Recognized Q4



% of Projection






eThority DataBooks







Special & Revolving Rev/Exp Projections – by Budget Campus

V2 Year-to-date revenue/personnel exp/other exp against projections Grouped by:


Report Date

Legal Authority


Revenue Projection


Revenue Diff from Proj


Personnel Exp YTD



Other Exp YTD

Other Exp Diff from Proj



Compares Actual YTD Revenue Recognized against Projected Annual Revenue


Compares Actual YTD Other Expenditures against Projected Other Expenditures


eThority DataBooks







Special & Revolving Rev/Exp Projections – (net revenue)- by Budget Campus

V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts Grouped by:


Report Date

Legal Authority

Budget Plan ID


Base Projection

Current Projection

Rev/Exp Q1

Rev/Exp Q2

Rev/Exp Q3

Rev/Exp Q4

Rev/Exp YTD


% of Projection Control Value Filters:







eThority DataBooks






Summary- Budget To Actual for Campus Budget Rev Alloc Carry Tfr

v2.1 Appropriated funds E&E against Revenue Projections/Allocations/Carryover/Transfer Budgets Grouped by:

UH Fund (means of financing)

Report Date

Legal Authority

Budget Plan ID



Revenue Projection

Allocations

Carryover Budget

Transfer Budget

Rev-Alloc-Carry-Trf (projected available funds)


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD

Expenditure ITD

This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by Campus Budget Office


Allows for comparison of Projected Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)

Provides Actual Expenditures by Quarter

Compares Actual YTD Expenditures against projected available funds (Projected Revenue + Allocations + Carryover Budget + Transfer Budget)



eThority DataBooks




Encumbrances

Balance Less Encumb

Pre-encumbrances

Balance Less PE






Summary - Cash Balance 37-47 Special & Revolving - by Budget Campus


Program ID

Report Date


Legal Authority




AR YTD

Fund Bal Adj

This DataBook was created to use the GL Summary Template instead of the GL Financial Transactions Template on 9/18/2016. Typically used by University Budget Office





eThority DataBooks


Loan Payments

Other Amounts


Expenditure YTD

AP YTD

Loan Advances


4 Transfers



Diff in Cash

Encumbrances


AP/Cur Yr Def Rev


Pre-encumbrance

Unenc Cash Less PE




Summary - Cash Balance Quarterly Special & Revolving – by Budget Campus



Report Date

Legal Authority



Claim-on-cash Q1

Claim-on-cash Q2







eThority DataBooks


Claim-on-cash Q3

Claim-on-cash Q4



AP/Cur Yr Def Rev

Encumbrances


Pre-encumbrance






Summary - Revenue Collections Special & Revolving – by Budget Campus



Report Date

Legal Authority


Revenue Projection


Rev Recognized Q1






eThority DataBooks


Rev Recognized Q2

Rev Recognized Q3

Rev Recognized Q4



% of Projection Control Value Filters:





KFS GL DataBooks > University Budget Office: Primarily Used by University Budget Office DATABOOK NAME CONTENTS POTENTIAL USES

Cash Balance 37-47 Rpt – Special & Revolving


Program ID

Report Date


Legal Authority

Typically used by University Budget Office





eThority DataBooks





AR YTD

Fund Bal Adj

Loan Payments

Other Amounts


Expenditure YTD

AP YTD

Loan Advances


4 Transfers



Diff in Cash

Encumbrances


AP/Cur Yr Def Rev


Pre-encumbrance

Unenc Cash Less PE




Cash Balance Quarterly - Special & Revolving


Program ID

Report Date





Provides current Encumbrance and Pre-encumbrance


eThority DataBooks



Legal Authority



Claim-on-cash Q1

Claim-on-cash Q2

Claim-on-cash Q3

Claim-on-cash Q4



AP/Cur YR Def Rev

Encumbrances


Pre-encumbrance

Unenc Cash Less PE




balances


eThority DataBooks


Cash Balance YTD - Special & Revolving


Program ID

Report Date


Legal Authority

Budget Plan ID





AP/Cur Yr Def Rev

Encumbrances


Pre-Encumbrances

Unenc Cash Less PE






Presents Claim-on-cash Balances YTD, including YTD Change in Claim-on-cash


DAGS Fund-Appropriations for UBO V2.1 Appropriated fund Expenditures against State Allocation – by MOF, DAGS Fund-Apprn, A/O Grouped by:

DAGS MOF (means of financing)

Report Date

DAGS Fund-Appropriation

A/O


State Allocations

Used by University Budget Office and Campus Budget Offices

Monitors Actual YTD Expenditures against State Allocations/Ceilings by A/O

Provides Actual Expenditures by Quarter by A/O


eThority DataBooks


Expenditure Q1

Expenditure Q2

Expenditure Q3

Expenditure Q4

Expenditure YTD



Encumbrances

Balance Less Encumb




Projected Ending Cash Balance - Special & Revolving


Program ID

Report Date


Legal Authority




Revenue Projection

Transfer Budget










eThority DataBooks




Revenue Collections- Special & Revolving


Program ID

Report Date


Legal Authority

Budget Plan ID


Revenue Projection


Rev Recognized Q1

Rev Recognized Q2

Rev Recognized Q3

Rev Recognized Q4



% of Projection


Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July). Due to a change in reporting prior year data is available only in FY 2013 and FY2014.





Presents Actual Revenue Recognized by quarter After running the Databook in eThority to see for myself using numerous control values and speaking then with John, I think the control value needs to be changed to read something like the following for the Revenue Collections- Special & Revolving Special & Revolving Rev/Exp Projections :

Special & Revolving Rev/Exp Projections

V2 Year-to-date revenue/personnel exp/other exp against projections



Compares Actual YTD Revenue Recognized against


eThority DataBooks


Grouped by:

Program ID

Report Date


Legal Authority


Revenue Projection


Revenue Diff from Proj


Personnel Exp YTD



Other Exp YTD

Other Exp Diff from Proj


Fiscal Period [Required]: The default value is “00” and must be changed to a valid fiscal period to get results (e.g., “01” for July). Due to a change in reporting prior year data is available only in FY 2013 and FY2014


Projected Annual Revenue


Compares Actual YTD Other Expenditures against Projected Other Expenditures

Special & Revolving Rev/Exp Projections (net revenue)

V2 Revenue/expenditure amounts without sign changes to reflect net revenue amounts Grouped by:

Program ID

Report Date


Legal Authority


Base Projection







eThority DataBooks


Current Projection

Rev/Exp Q1

Rev/Exp Q2

Rev/Exp Q3

Rev/Exp Q4

Rev/Exp YTD


% of Projection





eThority DataBooks


SECTION 3: DATBOOKS / TEMPLATES CURRENTLY NOT BEING USED:

This section contains DataBooks in eThority that are no longer or are seldom used by UH but remain accessible to users.

Note: FMIS data is Fiscal Year 2012. In some cases, similar reports may be available in PageCenter.

eThority Commitments & System DataBooks: DATABOOK NAME CONTENTS POTENTIAL USES

Commitment DB for Center Grid

Exception History With Presenter

KFS GL DataBooks > Field GL Templates > FHBAPRTJ – PCard Transactions DATABOOK NAME CONTENTS POTENTIAL USES

FHBAPRTJ – P-Card Transaction Listing by FO and Account

In formation that can be seen in this DataBook:

FO Code

Trans ID

Organization Ref ID

Billing Period- Vendor

Transaction Date

Card Holder Name


Chart Code

Account Number

Account Name

Object Code

Actual Amount


Date To:

Date From•

Fiscal Period

Fiscal Year

•FO Code

Create a listing of PCard Transactions by FO and Account Data is grouped by Account Number Data available for transaction up to an including Aug 14 2014 due to PCDO process

FHBAPRTJ – P-Card Transaction Listing by FO and Card Holder

In formation that can be seen in this DataBook:

FO Code

Trans ID

Organization Ref ID

Create a listing of PCard Transactions by FO and Cardholder Data is grouped by Cardholder name


eThority DataBooks


Billing Period- Vendor

Transaction Date

Card Holder Name


Chart Code

Account Number

Account Name

Object Code

Actual Amount Control Value Filters:

FO Code

Fiscal Period

Fiscal Year

Date From:

Date To:

Data available for transaction up to an including Aug 14 2014 due to PCDO process

KFS PurAP DataBooks > Audit Reports VBCR030R DATABOOK NAME CONTENTS POTENTIAL USES

VBCR030R (All) – Check Cycle Cash Disbursement – Mechanical Checks

Grouped by Source Document Number Information that can be seen in this DataBook:

Payee Number

Payee Name

PDP PO Number

Invoice Number

Disbursement Type-Desc

Disbursement Number

Invoice Date

Paid Date

Disbursement Date


DV Number

Original Invoice Amount

Net Payment Amount


Chart Code

Account Number

UH does not issue standard DataBooks for PURAP. The ones

that have been created have been for one-off requests, such as

the recent Federal Demonstration Project Survey. Those

workbooks are not currently in use


eThority DataBooks


Object Code

Org Reference ID

Item Account Total Amount

Source Document Number Control Value Filters: None

VBCR030R (Daily) – Check Cycle Cash Disbursement – Mechanical Checks

Grouped by Source Document Number


Payee Number

Payee Name

PDP PO Number

Invoice Number

Disbursement Type-Desc

Disbursement Number

Invoice Date

Paid Date

Last Update Time Stamp


DV Number

Original Invoice Amount

Net Payment Amount


Chart Code

Account Number

Object Code

Org Reference ID

Item Account Total Amount


Prior Date

Curr Date

This DataBook is not currently in use.

KFS PurAP DataBooks: Template Contains Fiscal Year 2012

Purchase Order Summary - TEMPLATE


PO Number

This creates a summary listing of 2012 Purchase Orders, contains approximately 175,000 rows of data


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Payee Name

Document Date

PO Status

Vendor Number

Name

Total with Tax

Requestor Name

Bill Name

FMIS GL/SL > CMMR090 / FBMR090: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES

CBSP090D / FBSP090D (GL) Information that can be seen in this DataBook:

Object Code Description

Fiscal Period


Document Date

Transaction Code

Transaction Date

Batch Reference

Batch Date

Batch Number Control Values:

Fiscal Month

Account Code: (6 digits)

This DataBook provides CGS & FAS Account Statement / Transaction Detail for GL Accounts, Fiscal Year 2012 Data is grouped by Object Code Description and Fiscal Period

CBSP090D [SL] Information that can be seen in this DataBook:


Document Date

Transaction Code

SL-CGS Revised Budget Amount

Actual Amount

SL-Adjusted Encumbrance Amount

Batch Reference

CGS Account Statement (Transaction Detail) Fiscal Year 2012 Data is grouped by Budget Pool Grouping and object Code Description


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Batch Date

Batch Number Control Values:

Fiscal Month

Account Code: (6 digits)


eThority DataBooks


FMIS GL/SL > CBMR091: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES

CBMR091AW (Award Summary) Information that can be seen in this DataBook:

Award


MTD Actual

FYTD Actual Amount


SL-CGS Balance Amount Control Values:

Fiscal Month

Data is grouped by Award, Budget Pool Grouping and Object Code Description

CBMR091AW (Award/Account Summary)


Award


MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month

Data is grouped by Award, Account, Budget Pool Grouping and Object Code Description

CBMR091AWFO (FO Grouped Consolidated)


Fiscal Officer Code

Award


MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month No Prompt for the following Control Values to create the DataBook:

Data is grouped by Fiscal Officer Code, Award, Budget Pool Grouping and Object Code Description


eThority DataBooks


Budget Pools Grouping not in ‘1000 – Budget Pools’

CBMR091R1 (Rollup 1 Summary) Information that can be seen in this DataBook:


MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month

Data is grouped by Rollup 1, Budget Pool Grouping and Object Code Description

CBMR091R1 (Rollup 1/Account Summary)



MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month

Data is grouped by Rollup 1, Account, Budget Pool Grouping and Object Code Description

CBMR091R2 (Rollup 2 Summary) Information that can be seen in this DataBook:


MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month

Data is grouped by Rollup 2, Budget Pool Grouping and Object Code Description




MTD Actual

FYTD Actual Amount

ITD Actual Amount




eThority DataBooks



Fiscal Month




MTD Actual

FYTD Actual Amount

ITD Actual Amount



Fiscal Month


FMIS GL/SL > FHMR101: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES

FHMR101 (Master) Some of the information that can be seen in this

DataBook:

Curr Unrestr General Fund

Curr Unrestr Special – UH

Curr Restr – P Gifts

Loan Funds Federal Funds

Endowment UHGA

Debt Retirement

Agency State General

Total All Funds


Fiscal Month

This creates a listing of Assets & Liabilities & Net Assets down to the object code levels. Data is grouped by FSO 101 Level 0, FSO 101 Level 1, FS 101 Level 2, FSO 101 Level 3 and then by Object Code.

This DataBook includes over 62 columns of information

FHMR101 (Section 1) Information that can be seen in this DataBook:



Curr Unrestr Special - State

Curr Unrestr Revolv Funds




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Fiscal Month


Curr Restrict – P Scholarship

Curr Restrict – P Gifts, Others

Curr Restrict – P Non-Fed Admin 1

Curr Restrict – P Non-Fed Admin 2

Curr Restrict – P Non-Fed Sp Prj


Fiscal Month



Curr Restrict – F Federal CWS

Curr Restrict – F Servc Cost Ctr

Curr Restrict – F USDA Direct

Curr Restrict – F Fed Voc Educ

Curr Restrict – F Fed


Fiscal Month


FHMR101 (Section 5) Some of the information that can be seen in this

DataBook:

Loan Funds Revolving-Shel

Loan Funds trust Fund

Loan Funds revolving – Hsing

Loan Funds Special – HI Educ

Total Loan Funds


Fiscal Month



DataBook:

Endowment UHGA

Endowment principal Accts



eThority DataBooks


Endowment Invmt Portfolio

Endowment Contra/Other

Total Endowment Fund


Fiscal Month


DataBook:

Unexpended Plant

Renewal & Replacement

Debt Retirement

Invested in Plant

Total Plant Fund


Fiscal Month



DataBook:


Agency Others

Agency Deposits

Total Agency

Total All Funds Control Value Filters:

Fiscal Month



DataBook:

Unexpended State Funds

Unexpended UH Fed

Unexpended UH Private

Renew * Repl UH Funds

Renew & Repl State Funds


Fiscal Month



eThority DataBooks


FMIS GL/SL > FHMR103: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES

FHMR103DTL ( Master) Some of the information that can be seen in this

DataBook:



Curr Restr – P Gifts

Loan Funds Federal Funds

Endowment UHGA

Debt Retirement


Total All Funds


Campus Code

Fiscal Period

This creates a listing of Operating Revenue down to the object

code levels. Data is grouped by FSO 103 Level 1, FS 103 Level 2,

FSO 103 Level 3 and then by Object Code.

This DataBook includes over 50 columns of information

FMIS GL/SL: Data is Fiscal Year 2012 DATABOOK NAME CONTENTS POTENTIAL USES

FBMR094 Information that can be seen in this template:

Beginning Balance

FYTD

Current Month Charges

Current Balance


Campus Code:

Fiscal Month

This creates a listing of FMIS SL/GL Transactions by campus.

Data is grouped by Object Code, Fund Digit and Account Code

& Title

FBSP090S /FBMR090 [SL] Information that can be seen in this template:

SL-FAS Revised Budget Amount

MTD Actual Amount

FYTD Actual Amount


SL-FAS Balance Amount

This creates a FAS Account Summary By Budget Pool & Object

Code.


eThority DataBooks



Fiscal Month

Account Code:

Simple Balance Sheet (GL) Information that can be seen in this DataBook:

Actual Amount


Fiscal Month

FO Code: (5 digit)

Data grouped by Object Code and Fund & Department

Simple Income Statement (SL) Some of the information that can be seen in this

DataBook:

Actual Amount


Fiscal Month:

FO Code (5 digits)

Data is grouped by Object Code Description and Fund &

Department.

FMIS GL Transactions Template Information that can be seen in this template:

Prior Month Ending Balance Amount

MTH Actual Amount

Beginning Balance Amount

YTD Actual Amount

Balance Amount


Fiscal Period

Fiscal Office Code: (5 digits)

This creates a detail listing of FMIS GL Transactions for a

specific Fiscal Office. Data is grouped by Campus Code,

Account Code, Object Code, Fiscal Period and Transaction Code

FMIS GL/SL Transactions Template Information that can be seen in this template:

Actual Amount


Fiscal Period


This creates a listing of FMIS GL/SL Transactions for a specific

Fiscal Office.

Data is grouped by Campus Code, Account Code, Object Code,

Fiscal Period and Transaction Code

FMIS SL Transactions Template Information that can be seen in this template:

MTD FAS Revised Budget Amount

MTD CGS Revised Budget Amount

This creates a detail listing of FMIS SL Transactions for a specific

Fiscal Office.


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MTD Actual Amount

YTD FAS Revised Budget Amount

YTD CGS Revised Budget Amount

YTD Actual Amount

YTD FAS Revised Balance Amount

YTD CGS Revised Balance Amount

ITD FAS Revised Budget Amount

ITD CGS Revised Budget Amount

ITD FAS Revised Balance Amount

ITD CGS Revised Balance Amount

BB FAS Revised Budget Amount

BB CGS Revised Budget Amount

BB Actual Amount


Fiscal Period


Data is grouped by Campus Code, Account Code, Object Code,

Fiscal Period and Transaction Code