university of colorado at boulder training for the graduate school tuition remission program
Post on 20-Dec-2015
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TRANSCRIPT
University of Colorado at Boulder
Training for the Graduate School
Tuition Remission Program
Presenters
• Nate Bindel – Provost & EVCAA Office– [email protected]
• Gretchen O’Connell – Graduate School– [email protected]
• Laura Raile – Bursar– [email protected]
Tuition Remission
• All graduate students appointed to eligible job codes receive tuition remission as part of their compensation for services rendered.
Eligible Job CodesThere are only four eligible job codes:
• 1502 Graduate Assistant (GA) • 1503 Graduate Part-Time Instructor (GPTI)• 1505 Research Assistant (RA)• 1506 Teaching Assistant (TA)
Hourly appointments and Scholarship/Fellowship Job Codes are ineligible.
http://www.cusys.edu/pbs/hrms/ps/downloads/tables/FellowshipJobCodes.pdf
Process Map
The four components to the tuition remission process are:
1. Appointment Letter
2. HRMS hire
3. Tuition waiver entered (ISIS)
4. Tuition expense allocation
Letters of Appointment• Letters of appointment are required for all
monthly GA, RA, GPTI and TA appointments and must include:
• Percentage of time• Salary• Period of appointment• Maintenance of academic progress• Notification of background check
• Offer Letter Template
Minimum Requirements
• Must be full time, regularly enrolled, degree seeking graduate students
• Must work a minimum of 12 weeks (Fall and Spring semesters).
• Must demonstrate adequate academic progress every semester.
• Do not need to be enrolled in the summer to hold an appointment.
What is the Tuition Remission Reform policy?
• Employers of all non-resident students on eligible appointments will be charged an employee tuition rate for the credit hours that are covered by their tuition remission. Currently, the employee tuition rate is equivalent to the resident student tuition rate (subject to change).
• The differential portion of the non-resident students’ tuition remission expense will be covered by the Provost’s office.
What is the Tuition Remission Reform policy?
• Students’ residency status is not affected by this policy.
• Any additional credit hours taken are billed at the non-resident rate.
• Domestic non-resident students have18 months from start of appointment to obtain in-state residency or they will not be eligible to hold a monthly graduate appointment.
• International students are not required to obtain residency.
Tuition Credit Hours
Appointment Percentage Eligible Tuition Remission
15% 3 Credit Hours20% 4 Credit Hours25% 5 Credit Hours
30% 6 Credit Hours 35% 7 Credit Hours
40% 8 Credit Hours 45-50% 9 Credit Hours
Entering Tuition Remission for Graduate Students on ISIS
This is intended forindividuals that enter tuition
waivers
This is a simple process
Ahh Spring
ISIS Access
• All new and existing staff who process tuition remission and grant RA/TA waivers must receive access.
• Your supervisor must authorize you to have ISIS access by filling out section one of the ISIS and Document Management Form online and submitting it via email as an attachment to [email protected]
• Prior to receiving access on-line classes must be completed.– Introduction to ISIS (You are directed to these classes on access form)
– FERPA
We also recommend you take: Introduction to ISIS SF
You are now ready to get started
Where to Find Instructions
• Copy your instructions for the current semester from our website
• www.colorado.edu/bursar
• Click on resources->Campus resources-> Training-> How to Enter RA/TA Appointment-Spring 2012
• (Lets look at the handouts)
CU Research and Teaching Assistant Waivers Quick Entry- All the steps
• Action
1. Click the Student Financials link.
2. Click the CU Student Financials Customs link.
3. Click the CU Waiver Entry link.
4. Enter the Student Id. Number into the ID: field. e.g. “123456789“ or- Enter students’ first and last name.
5. Click the Search button.
6. Navigate to the correct term by expanding the magnifying glass, or for spring 2012 type in 2121.• Enter your Operator Id # into the appropriate TA and/or RA field. If you don’t know your id # hit “Cntrl JJ” on your
keyboard a screen will pop up with your id#. GA and GPTI should be entered in the TA field• Enter the RA or TA waiver percentage amount below your operator id# can only be a whole number. Remember
to round down a 33% appointment is enter in as 30• Enter the student payroll id #. Can be 999999 if new student remember to go back in with actual emp. Id #
8. Click the Save button.
• End of Procedure.
How to Check Waiver After Entry
• Action
1. Click the Student Financials link.
2. Click the View Customer Accounts link.
3. Click the Finances tab.
4. Enter CUBLD in the Business Unit Field
5. Enter the student id or last and first name, in the ID field or Name
6. Select the Account Details link for the term (Spring)
7. Click the View All link to expand viewWhen entering waivers no amount will show in student financials until the first tuition calculation
of the semester is run. For spring that is 11-29-11.
No amount will appear if the student is not yet registered for classes for the term entered. Can check under the Academics tab in the Student Services Admin View, scroll down to Term Summary, click on term if you see a schedule they are registered for classes.
Remission will calculate live after December 13th.
Important things to remember
• Only one entry can be made on the CU Waiver Entry Screen per day.
• To correct, delete or add a new entry, simply add a new row by clicking on the “+” sign in the upper right corner of the waiver entry screen next to the effective date.
• Never change the effective date listed on the entry screen for any reason. It will always reflect the date the entry is made in ISIS.
• Entry can only be whole numbers and round down
• Percentages cannot be made to a prior term appointment-must contact Nate Bindel.
Insurance Information Fall/Spg.
• RA/TA appointments of less than 20% are not entitled to an insurance benefit.
• The insurance benefit amount is $850.50 (70% of the Student Gold Health Insurance $1215.00)
• Students who choose the Wardenburg Campus Care plan ($165) will not receive an insurance benefit contribution.
Additional Information
• Tuition Remission entry has live update.• Will not be able to check dollar amount of the waiver until
November 29th.• Call or e-mail [email protected] for questions.• Important Dates: Monday, December 12th. Last day for ISIS entry
for waiver to appear on student bill. All entries by due date, January 25th unless student registers late.
• E-mail [email protected] for Late & Service Charge removal.
• Last day for fall entry 11-11. (between now and 12-16 contact Sean to correct Fall entry) after 12-16 Contact Nate Bindel.
• Area on web for RA/TA student to know their financial obligation and what their benefits are. http://bursar.colorado.edu/payments/rata/2011-2012/
Tuition Remission Allocation Process
This portion of the training covers the tuition remission verification and expense
allocation process. It is intended for individuals responsible for reconciling
financial statements.
Allocation Process Summary
• The final allocation of actual tuition remission expenses occurs after the final pay period of the semester.– Tuition expenses are held in a clearing FOPP until student
eligibility can be confirmed.– Student eligibility is evaluated after each monthly payroll period.– Tuition expenses are encumbered monthly (except for the
summer term).
• Salary from all qualifying jobs are used to confirm eligibility.
• Once the student’s eligibility for the tuition remission benefit has been established, the tuition remission amount is prorated across all eligible payroll FOPPS.
Verifying Eligibility
• Actual payroll expenses determine eligibility NOT percent time in HRMS.– Any payroll expense attributed to one of the
four qualifying jobs is included (except hourly, stipend, award, OTP, and honorarium payments).
– Payroll expense transfers are tracked through the general ledger.
Allocation Account Codes• 422413: Resident tuition • 422414: Resident portion of the non-resident
tuition • 422415: Non-resident portion (differential) of the
non-resident tuition. (Covered by the Provost)EID Total TR Fund Org Pgm Proj Sum of Pay Total Pay % Total Pay 422413 422414 422415
155431 30 10335 1541338 $ 3,821.00 $7,641.99 50.00% $1,894.50 $0.00 $0.00155431 30 10335 1542189 $ 1,910.50 $7,641.99 25.00% $947.25 $0.00 $0.00155431 30 10338 1535677 $ 955.25 $7,641.99 12.50% $473.63 $0.00 $0.00155431 30 10338 1536243 $ 955.24 $7,641.99 12.50% $473.63 $0.00 $0.00
Total $ 3,789 $ 7,641.99 $3,789.00 $0.00 $0.00169206 10 10066 36748 $ 3,821.00 $7,641.99 50.00% $0.00 $1,894.50 $3,798.00169206 10 10214 12417 $ 1,910.50 $7,641.99 25.00% $0.00 $947.25 $1,899.00169206 30 10066 1542134 $ 1,910.49 $7,641.99 25.00% $0.00 $947.25 $1,899.00
Total 11,385$ 7,641.99$ $0.00 $3,789.00 $7,596.00
Ineligibles
• Students who fail to meet the minimum tuition remission eligibility requirements by the end of the semester will not receive the remission. The tuition remission amount will be put back on the student’s bill.
• Budget officers in the Dean’s office are notified monthly of students who are in jeopardy of losing their remission.
EID SID Total TR Cr Hours Pos # Notes School/College Unit Operator810668554 $ 2,655 5 No employee ID. Engineering Electrical J. Elges
174414 810154461 $ 11,385 9+ 616089 No September pay Education Education159824 810553852 $ 1,263 3 No qualifying job. A&S JILA A. Polanowski
156898 810180803 $ 2,526 6 607387Percent time too low to cover 6 credit hours. A&S Physics
154092 810415825 $ 816 2 669698 Salary below 15% time minimum. Engineering Chemical159771 810345624 $ 2,526 6 605260 Salary in suspense. A&S Ethnic Studies
Tuition Expense Inquiries:
• All tuition remission expense allocation inquiries should be directed to [email protected].
Please include:– Student name– Student employee ID and/or student ID– The term– Speedtype– The nature of your inquiry