UNIVERSITY OF CALICUT (Purchase Division)

No:15854/PURCHASE-ASST-A2/2013/CU Calicut University. P.O.,

Dated 05.0ff 2019

TENDER NOTICE

Sealed and superscribed competitive tenders are invited by the Registrar, University of Calicut, for the

supply of compatible cartridges (good quality), toenr refilling, drum replacement and blade changing of

toner cartridges of various types of printers used in various offices/departments of the University Main

Campus for a period of one year on rate contract basis.

The rates, inclusive of GST and other charges if any, should be quoted against each item In the schedule of items given below.

Tender Notice 15854/PURCHASE-ASST-A2/2013/CU 05.06.2019

Last date and time for receipt of the tender

2106.2019 4:00 p.m.

Date and time of opening of the tender 24.06.2019 11:00 a.m.

Designation and address of the officer to whom the tender is to be addressed

The Deputy Registrar, Purchase Division, University of Calicut, Calicut University P.O., Thenhipalam, Malappuram Dt. PIN 673635 PH: 0494-2407130/60

Superscription 15854/PURCHASE-ASST- 42/2013/CU 05.06.2019 Tender for supply of printer cartridges etc

The tender form can be downloaded a ong with general conditions from the University of Calicut

website (www.uoc.ac.in). Cost of tender form is Rs. 448/- (inclusive of 12% GST) and EMD for the

tender is Rs.2000/-.

Sealed tender along with Cost of Tender, EMD in two separate demand drafts in favour of the

Finance Officer, University of Calicut, and primary agreement in Rs.200/- Kerala Stamp paper shall

be submitted along with the tender documents. The format of the primary agreement's given below.

The successful bidder shall furnish a security deposit of Rs.4,000/- in the form of a fixed deposit receipt or bank gaurantee from a scheduled bank.

The necessary superscription, due date for the receipt for tenders and the name and address of

officer to whom the tender is to be send are given in the table above. Any bids received after the time

fixed on the due date will be rejected.

Schedule of item

SI. No. Printer Model

Cartridge Model Cost of Toner

Refilling Drum

Recycling Blade

Changing

HPLJ 1015

2 HPLJ 1020

3 HPLJ 3030

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Samsung

Laser MSP

SCx 4100

I Samsung ML 1610

2 PLJ P1106

4

5

1HPLJ M 1136 MFP

HPLJ M

213nf MFP

17 HPLJ P1605

19 HPLJ 2200

3

4 HPLJ P 1010

5 HPLJ P1022 HP 12A Black LaserJet Toner

6 Canon 2900 Cartridge

anon 4350

anon LBP

030 B

anon LBP 018 B

HP 96A Black LaserJet Toner Cartridge

HPLJ P1007

0 Samsung ML 710

Samsung ML 2161

2 Samsung M

-

2826 ND

9

10

11 HPLJ P1008

PLJ 1108

6 HPLJP1566

8 liPLJ 2100

HP 88A Black LaserJet Toner Cartridge

24 SAMSUNG ML 1210

25 AMSUNG

ML 1250

26

-

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27

HP Office Jet

4500 All in

one (New)

Black

28

HP Office Jet

4500 All in

one (New)

Colour

29 HPLJ 1100

30 Canon 3200

31 HPLJ 1150

32 HPLJ 1300

33 HPLJ 6L

GOLD

34 HPLJ P 1005

35 Brother HL

2130 TN-410

36 Brother HL

2230 TN-420/TN-450

37 HPLJ 1000

38 HPLJ 1160

39 HPLJ 1200

40 HPLJ P 2014 53 A Black LaserJet Toner

Cartridge

41 Canon LBP

6300 dn

42 HPLJ 2055

43 Samsung ML

1520

44 HPLJ P2055

dn

45 Brother HL L

2361 DN T N-2365

46 Brother HL L 2321 D

TN-2365

47 HPLJ 4

PLUS

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48 Samsung ML 2150

49 HPLJ 2414

50 HPLJ 2420

51 HPLJ 3005

52 HPLJ P 1525 black

53 HPLJ 1215

54 HPLJ 2300 N

55 CP 1215

56 Konica Minolta Page Printer 1350

57 Konica Minolta 1380

58 HPLJ P 4014

59 HPLJ P 1600(Colour) black

60 RICOH 3035

61 HPLJ P 5200

62 (Black)

HP LJ P 9040 dn

63 Panasonic KX-MB2010

64 Panasonic KX-MB2130

65 Canon 4380

66 Canon 4320

67 HP M 202

68 HP M 203

69 Canon

4720

ME

70 Canon

4870

MF

erms & Conditions

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The bidder shall quote the rates for Cartridges, Toner Refilling, Drum Replacement, Blade

Changing for each model of printers fisted in the tender notice.

The bidder should be a firm with GST registration.

The successful bidder/rate contractor shall refill the toner from University offices itself and

cartridges shall not be taken outside for refilling, drum replacement etc. If cartridges are to be

taken outside University for refilling, the rate contractor shall provide a standby cartridge and to

return the refilled cartridge within one working day, so that the normal functioning of office is not

affected.

The rate contractor is bound to rectify any damage caused to the cartridge/printer due to

refilling; like break, leakage of toner powder etc. If the damage is not rectified satisfactorily the

cost of repair/replacement will be forfeited from the security deposit and from any amount due

to the rate contractor from the Unlveristy.

The rate contractor shall attend a service call, including supply of cartridges, within 24 hours.

The rate contractor shall ensure that refilling is done as per the OEM specified capacity of each toner cartridge. My attempt on the part of the bidders or their agents to influence the Officers concerned in their favour by personal canvassing will be disqualified.

8 Special conditions, if any, printed on the quotation sheets of the tenderer or attached with the

tender will not be applicable to the contract unless they are expressly accepted in writing by the

University.

9. The University reserves the right to conclude more than one rate contract for the same item.

10. The University as well as the supplier may withdraw the rate contract by serving notice to each

other with a notice period of 30 days.

The University if it feels so, can renegotiate the price and the terms of service with the rate

contractor.

In case of emergency, the University may purchase the same Item through ad hoc contract with

a new supplier.

The University is entitled to place supply orders up to the last day of the validity of the rate

contract and, though supplies against such supply orders will be effected beyond the validity

period of the rate contract, all such supplies will be guided by the terms & conditions of this rate

contract.

14, If the rate contract holder reduces its price or sells or even offers to sell the rate contracted

goods following conditions of sale similar to those of the rate contract, at a price lower than the

rate contract price, to any person or organization during the currency of the rate contract, the

rate contract price will be automatically reduced with effect from that date for all the subsequent

supplies under the rate contract and the rate contract amended accordingly.

15. The final acceptance of the tender/quotation rests entirely with the University of Caficut who dc

not bind themselves to accept the lowest or any tender. But the tenderers on their part shall be

prepared to carry out such portion of the supplies included in their tenders as may be allotted to

them.

FORMAT FOR AGREEMENT (to be submitted along with the tendert

Articles of agreement executed on this the day of

between the Registrar, University of Calicut (hereinafter referred to as

"the University") of the one part and Shri

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(name and address of the tenderer) (hereinafter referred to

as "the bounden") of the other part. WHEREAS in response to the Notification No dated

the bounden has submitted to the University a tender for the specification therein subject to the terms and conditions contained In the saki tender; WHEREAS the bounden has also deposited with the University a sum of ' as earnest

money for execution of an agreement undertaking the due fulfillment of the contract in case his tender

is accepted by the University.

NOW THESE PRESENTS WITNESS and ills hereby mutually agreed as follows:

In case the tender submitted by the bounden is accepted by the University and the contract for Is awarded to the bounden, the bounden shall within 21 days of acceptance of his tender execute an agreement with the University Incorporating all the terms and conditions under which the University accepts his tender.

In case the bounden fails to execute the agreement as aforesaid incorporating the terms and conditions governing the contract, the University shall have power and authority to recover from the bounden any loss or damage caused to the University by such breach as may be determined by the University by appropriating the earnest money deposited by the bounden and if the earnest money is found to be inadequate the deficit amount may be recovered from the bounden and his properties movable and immovable in the manner hereinafter contained.

All sums found due to the University under or by virtue of this agreement shall be recoverable from the bounden and his properties movable and immovable under the provisions of the Revenue Recovery Act for the time being in force as though such sums are arrears of land revenue and in such other manner as the University may deem fit.

In witness whereof Shri (HE. name and designation) for and on behalf of the University of Calicut and Shri. Bounden have

hereunto set their hands the day and year shown against their respective signatures

Signed by Shit (date)

In the presence of witnesses:

Signed by Shri (date)

In the presence of witnesses:

Deputy Registra (Purchase Division)

For Registrar

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