university of alaskaanchorage...base general fixed costs increases - up 3% 23,000 total fixed costs...

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U N I V E R S I T Y O F A L A S K A A N C H O R A G E

K E N A I P E N I N S U L A C O L L E G E

F Y 1 2 P B A C P R E S E N T A T I O N

TABLE OF CONTENTS

I. INTRODUCTION a. Significant Achievements

II. FY12 BUDGET REQUIREMENTS (Attachment IV)

a. Maintaining Current Services - Fixed Cost Requirements

III. FY13 INCREMENT REQUEST SUMMARY a. Programmatic Priorities

IV. FY11 FUNDING ALLOCATIONS (Attachment VI)

V. BUDGETARY DECREMENT PLANNING a. FY12 5% Reduction Scenario b. FY13-14 Reduction Scenarios

VI. SOFT FUNDING SUPPORT

VII. PERFORMANCE MEASURES

1. Headcount & Student Credit Hours

2. Retention

3. High Demand Job Degrees

4. Generated Revenue

5. Grant-Funded Research

6. Strategic Enrollment Management Planning

7. Academic Program Outcome Assessment

VIII. Appendix a. FY13 Incremental Need Narratives (Attachment V)

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INTRODUCTION

SIGNIFICANT ACHIEVEMENTS

• In nine semesters, KPC E-Learning has grown 1135% in HC, 633% in SCH and 1591% in sections

offered. • E-Learning comprises 42% of KPC SCH this Spring. Last PBAC, KPC projected it would be

40%. Project 45% for Fall 2011. • KPC received Title III Grant in Fall 2008 to further develop E-Learning courses, faculty

development in technology usage and technologically-enhanced student services • KPC will offer 39 E-Learning sections in Summer 2011 and 115 in Fall 2011.

• Minorities—Record high: 321 in F09, 310 in F10—↑182% since F01

• AK Natives/American Indians at KPC—↑138% since F01

113 110 382 402 645 6251051 1106 1396346 405 841 1232

1812 2320

4262 44005850

01000200030004000500060007000

E-Learning Headcount & SCH

Headcount

Student Credit Hours

9.4 10.3 1112.1 13.1 13.9 13.6

14.7 16.7 14.1

05

101520

Fall 2001 Fall 2002 Fall 2003 Fall 2004 Fall 2005 Fall 2006 Fall 2007 Fall 2008 Fall 2009 Fall 2010

Percentage of Minority Students at KPC

86 90106 112

129106 111

128

194 205

0

50

100

150

200

250

Fall 2001 Fall 2002 Fall 2003 Fall 2004 Fall 2005 Fall 2006 Fall 2007 Fall 2008 Fall 2009 Fall 2010

Alaska Native/Am Indian Students at KPC

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FY12 BUDGET REQUIREMENTS

Maintaining Current Service Levels - Fixed Cost Requirements

ATTACHMENT IV Current Services Budget FY12

1. Description of Current Services Kenai Peninsula College provides multiple core services relating to UAA 2017, UAA Cabinet Strategic Guidance and UAA Core Themes. These services are: instruction, student support services, student life, faculty and staff development, Public Square for the Kenai Peninsula, and, to a lesser extent, research and scholarship. These core services are at the heart of each of the five major priorities of UAA 2017, UAA Cabinet Strategic Guidance and UAA Accreditation Core Themes.

2. Incremental Cost to Maintain Current Services (Excluding Compensation) FY12 New Base Budget Obligations: Library - up 15% 7,200 Utilities - up 6% (1) 17,100 Facilities Maintenance & Repair - up 1.5% 16,000 Base General Fixed Costs Increases - up 3% 23,000

Total Fixed Costs 63,300$ (1) Assuming no utility trigger mechanism

3. NGF Contribution

Dependent upon G.F. $$ received to meet salary maintenance obligations, tuition revenues will contribute to meeting fixed cost increases.

4. Reduction of Service Current levels of service will be maintained by continuing efforts to find cost efficiencies and reductions.

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FY13 INCREMENT REQUEST SUMMARY

KPC PROGRAMATIC PRIORITIES

1. PROCESS TECH FACULTY (2) & PROGRAM COORDINATOR – KRC & AES

2. STUDENT SUCCESS & ENROLLMENT SERVICES ADVISOR – KBC

3. DEVELOPMENTAL ADVISOR – KPC

4. LEARNING RESOURCE CENTER COORDINATOR – KBC

5. INFORMATION TECHNOLOGY/COMPUTER TECHNICIAN - KBC

FY10 FY11 FY12 FY12 FY12 FY13

KPC KPC KPC UAA BOR KPCOperating Budget Request (Priority Program Growth): Request Request Request Request Request Request

High Demand JobsHealth Programs

Drop Chemistry Tenure-Track Faculty - KRC 80.0 80.0 Drop English Tenure-Track Faculty - KRC 75.0 75.0

Workforce Development Process Technology Faculty (2) ; Program Coordinator 375.0 375.0 375.0 375.0 - 375.0

Drop Art Tenure-Track Faculty - KBC 80.0 80.0 80.0

Student Success Initiatives Advising, Placement, Retention

Drop Developmental/Remedial Instructors - KRC & KBC 150.0 150.0 150.0 Drop Student Services Registration & Scheduling Coordinator 66.0

Student Success & Enrollment Services Advisor - KBC 80.0 80.0 90.0 90.0 New Learning Resource Center Coordinator - KBC 90.0 New Developmental Advisor - KRC 90.0

MAU Specific Information Technology/Computer Tech - KBC 70.0 70.0 80.0 80.0

Drop Budget/Finance Fiscal Tech 2 66.0 Drop E-Learning Technology Developer 95.0

KPC Total Request for New Initiatives 850.0 910.0 1,062.0 375.0 - 725.0

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FY11 FUNDING ALLOCATIONS

ATTACHMENT VI Project/Initiative Evaluation FY11

No legislative initiative funding or base UAA reallocations received in FY11.

FY11 TVEP Workforce Development Funds - $378,100

Process Technology Program $243,200

KPC Process Tech Faculty $128,250KPC AES Process Technology Operations Trainer $73,150KPC KRC/AES Simtronics Process Simulator Upgrade $41,800 • Objective: Meet programmatic demand. Strengthen Associate of Applied Science degree

program by improving industry standard simulations. • Accomplished: Continued funding for FT PRT Faculty to meet enrollment demands.

Simulation software has been ordered, installed and operational for Sp’11 semester. • Impact and Future Outcomes: KPC will continue to enroll and graduate students in the

PRT and Instrumentation programs to meet industry and student demand in these high demand career fields.

• Reduction Offset: None

Welding Program $39,520

KPC KBC Welding Instructional Equip $4,275KPC KRC Welding Hoods $35,245 • Objective: Instructional equipment meets industry “best practices” in health and safety. • Accomplished: All equipment purchased and operational. • Impact and Future Outcomes: Reducing risk; students have a strong commitment and awareness of health and safety best practices in their industries. • Reduction Offset: None

Paramedic Technology Program $84,645

KPC KRC virtual IV Training System $18,525KPC KRC Zoll Monitor/Defibrillators $35,150KPC KRC Stryker Ambulance Gurney $16,720KPC KRC Toughbook Laptops $9,500KPC KRC Alum Code Cart $4,750 • Objective: Students have access to instructional equipment that meets current medical

industry standards. • Accomplished: Equipment purchased and utilized Sp’11. • Impact and Future Outcomes: KPC Paramedic Program will continue to have a very high

success rate in completion of “field internships” and State of Alaska and National Registry paramedic licensure.

• Reduction Offset: None

E-LEARNING $10,735

KPC KBC videconferencing system $10,735 • Objective: Meet demand for increased interactive video course offerings. • Accomplished: Equipment purchased and installed with higher quality HD- capable videoconferencing. • Impact and Future Outcomes: Enhanced instructional effectiveness resulting in varied

instructional techniques utilized with increased student accessibility. • Reduction Offset: None

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BUDGETARY DECREMENT PLANNING

FY12 5% Reduction Scenario

6,640,700$

5% G.F. Reduction 332,000$

Base Budget Reductions:(150,000)

Tenure Track pending Retirement - Refill with Adjuncts (107,000)(24,600)(50,400)

Total Reductions (332,000)$

Actual Fall/Sp FY11

4,045,900$

5% Tuition Reduction 202,300$

Base Budget Reductions:(46,400)(43,400)(30,900)

Reduce Contingeny Reserve by % to Balance (81,600)

Total Reductions (202,300)$

TUITION - 5% Reduction Scenario

Reduce Professional Development Funding Reduce 1% Initiative Funds - Utilize Carry Forwards

Current Unallocated Salary Savings

BASE G.F. - 5% Reduction Scenario

Eliminate 2 Academic Programs with Term faculty

Reduce 1% Initiative Funds - Utilize Carry ForwardsCurrent Unallocated Salary Savings

Budget reductions of this magnitude, in addition to continuing reliance on uncertain Borough funding, will challenge and test KPC’s strategic planning and budgeting process. The value of academic program reviews will be realized in implementing the process of program reductions and evaluating higher program priorities and demands. Identified actions/objectives requiring funding to meet strategic priorities will be deferred.

FY13-14 Reduction Scenarios

KPC is currently in a strategic planning process to update our goals/objectives, meshing with UAA’s strategic priorities and accreditation core themes. Completion of the plan will direct future increment requests as well as provide guidance for future budgetary reductions. So many variables exist with general fund appropriations, tuition rate increases and enrollment scenarios that projecting out reductions for FY13 and FY14 is near impossible at this time.

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SOFT FUNDING SUPPORT

DONATIONS – UA FOUNDATION FUNDS

-

50,000

100,000

150,000

200,000

250,000

300,000

FY06 FY07 FY08 FY09 FY10 FY11Program Support 23,015 29,535 155,002 141,222 180,950 366,350

Scholarships 1,725 4,105 5,942 22,696 57,533 57,552

Campus Support 8,005 851 18,784 19,801 18,701 12,034

Don

atio

ns Program Support

Scholarships

Campus Support

• KPC continues to focus on fundraising as the most essential component of our resource development program, as present resources allow. There has been less time devoted to fundraising due to insufficient staffing as the Advancement office has taken on the added responsibility of the KPC web site and the technology backbone of the new site. Currently established are 29 separate UA Foundation accounts for general campus support, program support, named and general scholarships including five endowed scholarships. Significant donations have been received from business and industry in support of Process Technology, including large “in-kind” equipment donations. FY11 data reflects receipts as of 4/7/11. Scholarship funding and campus support funding will continue to grow to end of fiscal year.

KENAI PENINSULA BOROUGH APPROPRIATION

FY11 Funding: $637.6

FUNDING SEVEN CORE POSITIONS IT Tech – KBC Library Tech – KBC Registration Tech – KBC Student Advisor – KBC W. Campus Admin – KBC Career Coordinator – KRC Evening Coordinator – KRC

KPC was seriously threatened with zero funding for FY12. At this time, $657,791 in funding has been requested by the borough mayor of the borough assembly; the assembly will vote on the budget in early June. . Loss of support resulting in loss of or decreased funding levels would be financially devastating. As scarce resources become available, KPC is slowly institutionalizing these positions.

TITLE III STRENGTHENING INSTITUTIONS • KPC’s Title III grant, now in year 3, continues to make outstanding progress developing access to high

demand programs and student support services via E-Learning/hybrid delivery. • To be institutionalized in FY12 – 25% – eLearning Developer; 60% Academic/Student Success Developer.

OTHER RESTRICTED FUNDS/TVEP FUNDS

• Other restricted funds support program-specific ABE/GED instruction and small grants directed towards the self-support “Kachemak Bay Writer’s Conference” program.

Kenai River Campus$253.6

Seward Extension Site

$19.0

Kachemak Bay Campus$204.8

Developmental Advising

$48.6

Tuition Waivers$131.8

FY12 Funding Request - $657.8

College Wide

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PERFORMANCE MEASURES

I. HEADCOUNT & STUDENT CREDIT HOURS (OPENING FREEZE 201101)

• Fall 06-Spring 11: Academic HC ↑40% and Total Academic SCH > ↑ 38%1. FTEs > ↑ 32.7%.2

II. RETENTION

• 62.9%--national avg-53.7%. Since AY01, retention rate has been 55%-66%. o Lack of funding for student success; KBC advisor, remedial instructors. o Large increase in E-Learning courses that nationally have a lower retention rate is impacting

this; however, we have implemented the national “Quality Matters” program and other tools to increase retention rates in E-Learning courses.

• Projection: gradual improvement as Title III efforts gain traction to increase retention in E-Learning classes.

• Measures FTFT—not accurate measure for community campuses, small cohorts, therefore below is KPC’s Learning Goal Status from the Student Learning Progress Model (Gary Rice).

After ten years, 88% of KPC students have met or are progressing toward their goal.

III. HIGH DEMAND JOB DEGREES AWARDED

• Limiting factors: instructors, classrooms, labs—more faculty, staff, space=more graduates. All KPC programmatic priorities would positively impact this metric.

• Projection: Increase of 4-6 per year FY12-FY14.

1 Based on SW Closing reports, Fall 2006 to Spring 2011, except for Spring 2011, which is as of 3/9/2011. 2 Based on total credit hours with audits and CEUs. Taken from SW closing reports, Fall 2006 to Fall 2010.

1666 1531 1580 1668 1699 1890 1983 2146 2194 2338

9883 9221 9567 9708 1013710707

12270 12901 13141 13669

0

5000

10000

15000

Fall 2006 Spring 2007





11.8

29.8

6.54.8

27

12.1

0.6 7.3Total First-Time Students Fall 2000 Cohort

GraduatedTransferred out before GradIntermittentNot ReturnedNon-Degree Substantial ProgressNon-Degree Moderate ProgressNon-Degree Minimal ProgressNon-Degree No Progress

2660 52 42 51 54 55

80 81 93108 102

0

50

100

150

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

KPC High Demand Job Graduates by AY (Actual and SW Target)

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V. UNIVERSITY GENERATED REVENUE

• Projections indicate FY11 metric target will be exceeded if grants are fully expended. • Unrestricted revenues reflect a decrease due to reduced course offerings for the Kenai Fishing

Academy and decreased demand for Kenai River Guide Academy and OSHA training. • Due to enrollment increases, tuition/fee revenue continues to push KPC beyond our high

performance metric target; revenue has been used to fund three additional instructional term faculty to further address student demand for courses, however, the additional tuition revenue just pays for the term faculty and does not pay for other necessary student support staff.

• Potential shortfalls continue to be in restricted grants/contracts. Funding for a grant writer and related support staff will be critical to achieve metric goal.

V. GRANT FUNDED RESEARCH EXPENDITURES

• FY10 and FY11 funding level is $0. With only one tripartite faculty member, KPC has limited capability to increase grant funded research.

VI. STRATEGIC ENROLLMENT MANAGEMENT PLANNING

• FY10 SEM plan presented to UAA, 2/10. Third revision in four years; more than any other campus. FY12 SEM plan to be written Fall 2011. KPC Strategic Plan and Academic Plan being rewritten. Strategic planning retreat in Aug. 2010 will result in new plan being released in May 2011.

VII. ACADEMIC PROGRAM OUTCOME ASSESSMENT

• Plans completed for all programs. Faculty collecting data for all programs, courses.

6415.56872.3

0.0

1,000.0

2,000.0

3,000.0

4,000.0

5,000.0

6,000.0

7,000.0

8,000.0

FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11

Generated Revenue

Unrestricted Revenue

Restricted Revenue

Tuition/Fees

Total Generated Revenue

Unrestricted Revenue: Indirect, Auxiliary, UA ReceiptsRestricted Revenue: State, Federal, UA Receipts

Metric TargetsFY10 $6,160FY11 $6,725FY12 $7,383

ProjectedEnding

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APPENDIX

ATTACHMENT V:

FY13 INCREMENTAL REQUEST NARRATIVES

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University of Alaska Anchorage

Incremental Request Form

PBAC Spring 2011

KPC Process Technology Faculty (2) and Program Coordinator (1)

This request has been made in the FY09, FY10, FY11 and FY12 budget requests, but has not been approved.

1. Request Description. To support the increasing workforce development demands of Alaska in order to provide trained workers to fill high demand jobs by hiring one full-time Process Technology faculty member at the Kenai River Campus (KRC), one full-time Process Technology faculty at the Anchorage Extension Site (AES), and one Process Technology program coordinator/instructor.

Demand has been increasing, both by students interested in the program and by industry needing process operators. Process Technology HC and SCH at AES have increased from 39 students and 259 SCH in Fall 05 to 125 students (221% increase) and 442 SCH (254% increase) in Spring 11, and the program is supported by only one faculty member and a few adjuncts.

At KRC, HC and SCH production has increased from 63 students and 401 SCH in Fall 05 to 204 students (224% increase) and 887 SCH (122% increase) in Spring 11, and is supported by two faculty members. Three FT KPC faculty members and a few adjuncts are supporting a program that is producing high demand job graduates and more than 1,300 SCH in process technology at KPC each semester.

In Spring 11, we are offering 25 total sections, 13 of these are full. There are wait lists every semester for KPC Process Technology introductory classes and others.

Graduates have almost doubled in five years from 26 in 2006 to 51 in 2010. During this period, KPC has produced 189 process technology graduates; 65 at AES and 124 at KRC.

The only other UA campus to offer the Process Technology degree is the UAF Community & Technical College. CTC has two full-time process technology faculty members and a full-time program coordinator. KPC has two locations to support and does not have a program coordinator. KPC faculty are doing 3-6 credit overloads each semester to try to handle demand.

The large number of retiring workers in oil, gas and mining activities, and student and industry demand makes it imperative that KPC increase its capacities in this high demand program. With a new KRC Career & Technical Center facility approved by the Board of Regents in Feb. 2011, and occupancy in Aug. 2013, KRC will have additional space for more students; however, in order increase the number of graduates, more faculty are needed.

2. Strategic Purpose. As outlined above, this position solidly supports UAA 2017 Priority A: Strengthen and Develop Total Instruction Program and Core Theme 1 Teaching and Learning by building depth, reinforcing quality, and ensuring sustainability in preparing students for high-demand careers. The programs have an excellent growth potential at KPC due to an ever-increasing demand from industry and students.

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3. Operational Focus. This request would accelerate the institutional success KPC has experienced in responding to the demand for process operators for Alaska. The KRC faculty position has been funded by TVEP for three years; however, those funds are not permanent and the position will likely not be funded after May 2012. We are therefore at risk of losing ground in high-demand job graduates at a time when expanding demand is critical for the state’s economic development. Due to the potential loss of TVEP funds, KPC has not filled a KRC computer technology faculty position that was left vacant after an associate professor retired in Sept. 2010. These funds are being held to pay for the KRC process technology faculty position presently funded through TVEP. However, not being able to fill this computer technology position is hurting the KRC electronics and instrumentation programs since the courses he taught supported both and qualified adjuncts are not available.

If UAA or UA does not believe this budget request is a high enough priority, we ask that a funding request to pay for the current KRC faculty member being paid through TVEP be submitted to the Board of Regents.

In its 2010 Year 7 Evaluation report, NWCCU noted that UAA’s recent enrollment growth has been ‘extraordinary’ and requires monitoring to ‘ensure that faculty and staff resources are adequate to support it’ (pg. 5, NWCCU UAA Year 7 Evaluation Dec. 2010). Process Technology is one of those areas of growth and growth of particular importance for the State of Alaska overall. Therefore funding this request will provide the resources necessary to support this critical area of sustained growth.

4. FY10 GF and NGF Request.

General Funds Requested: Two Process Technology faculty positions and one program coordinator position: $375,000 NGF Revenue Anticipated: $94,000

5. Operational Expense. All general funds ($375,000) will be spent on personnel services for these three positions. KPC will assume/reallocate for any related costs to support these positions such as travel and professional development at a cost of $5,800.

6. Department/Program Investment. This addition of one new faculty position at AES (the KRC position is presently filled using TVEP funds) will slightly increase the workload for the department chair and student support services personnel; however, the new program coordinator position will reduce this. KPC will assume any additional costs internally to provide this support.

7. Collaboration. These positions leverage the strengths and resources of KRC and AES. We will realize an economy of scale since we already offer these programs at both KPC locations.

KPC is responsible for offering Process Technology at two of the only three locations in the UA System. Shell Oil ranks KPC’s process technology program #1 in the nation of the 41 colleges they track. ExxonMobil visited both KRC and AES with a team experienced in global training standards for process operators in 2010. They evaluated the KPC program as being the top one in the nation. ExxonMobil estimated that they could employ ALL the KPC process technology graduates when they return to production in Alaska, which will equate to even greater demand for this already high demand job discipline.

KPC is the expert and leader in the UA system in this discipline. Industry demand, state needs and student interest dictate that we expand our programs to fill the high demand jobs in Process Technology.

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8. UA SWS Performance Measures.

High Demand Job Area Degrees Awarded:

a. The addition of a process technology faculty member and program coordinator would increase the number of high demand graduates at KPC by 10-15 per year by AY13 (AY12 will be the year of hire).

b. Process technology enrollment will be tracked as the preliminary indicator of eventual increases in high demand graduates.

Student Credit Hours:

a. The addition of these process technology faculty would increase the SCH by approximately 440 annually in process technology by AY13 (AY12 will be the year of hire).

b. Process technology enrollment will be tracked as the preliminary indicator of eventual increases in high demand graduates.

c. Spring 11 SCH in process technology is 1,329; the hiring of an additional AES faculty member would increase SCH each semester by approximately 166 SCH beginning in Fall 12 (12.5% increase), assuming 12 more full-time students. KRC would see an approximate increase of 108 SCH as it is expected the coordinator would teach one section and a lab each semester. The KRC increase will not be greater since the KRC position is presently filled using TVEP funds.

University Generated Revenue:

a. Additional tuition revenue and fees of approximately $34,000 each semester will result due to an increase of approximately 220 credit hours each semester. These additional funds would help KPC afford to fill the presently vacant computer technology faculty position.

First-Time Full-Time Undergraduate Retention:

a. The addition of an AES process technology faculty member and coordinator would increase first-time, full-time retention by providing additional advising for students by AY13 (AY12 is the year of the hire) and by reducing the advising load on current faculty (currently 100-200 for each).

b. Intro to Process Technology (PRT A101) course retention will be tracked as the preliminary indicator of eventual increases in first-time, full-time retention.

c. AY09 PRT A101 course retention (students completing with a C or better) was 87%; these hires would increase this already excellent metric by 3% by AY11.

9. Other Output Measures. The program coordinator position would increase the number of internships. Also, the program coordinator would expand upon and enhance our existing industry partnerships.

10. Productivity and Efficiency. Efficiencies will be gained since this program will be expanded at KPC locations where the infrastructure already exists. The primary AES classroom/lab at the University Center was upgraded in 2009 to improve utilization so one group of students can be taking a lecture class while another uses the lab, therefore virtually doubling the capacity. KRC will have a new Career & Technical Center that will house process technology, instrumentation and computer electronics in Aug. 2013.

The faculty to student ratio will decrease slightly thereby providing students with more available instructors who have more time to advise and coordinate their programs. The cost per student will remain the same or increase only slightly due to economies of scale by supporting additional students with no increase in staff for the Process Technology program.

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KPC's Title III grant has focused on creating E-Learning and hybrid offerings for process technology; these hires will build upon that effort.

11. Effectiveness and Quality. The program coordinator position will help to maintain the high-quality process technology program consistency between its two KPC locations, and increase communication and coordination with the UAF CTC process technology program.

12. Sustainability. These hires are central to sustain growth in producing process operators for the State of Alaska.

13. Priority Ranking. KPC Priority #1 of 5 as KPC must address the significant industry demand for workforce development for oil, gas and mining industries.

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University of Alaska Anchorage Incremental Request Form

PBAC FY 12

Title: KPC-KBC Student Success and Enrollment Services Advisor 1. Request Description KPC’s Kachemak Bay Campus does not have a permanently-funded

Student Services Advisor dedicated to providing year-round consistent and comprehensive: • academic, vocational, enrollment and retention advising, • career job and exploration services to new, continuing students, and special population

students, and • advising to KBC’s e-learning students.

Duties will include conducting retention and student success activities, and academic and financial aid advising that guide students in determining appropriate entry level, completing admissions, selecting classes and developing academic plans. This role is vital to increasing student success and enhancing the campus’s educational quality. The position will significantly strengthen recruitment with the area high schools’ graduating seniors, including area Native Alaskan and Russian Old Believer villages. Meeting the current and increasing demand for full-time comprehensive student advising, this position will directly positively impact student credit hour production, retention, and student success as well as meet a verifiable, accountable and vital function at the KPC KBC campus.

2. Strategic Purpose. In the UAA 2000 NWCUU Accreditation Report, the following recommendation was made: provide additional resources to increase the availability of student support services at KBC. This position has still not been funded since that report. KBC is the central resource for rural populations, including Native Alaskans and those living off the road system in the southern Kenai Peninsula. These populations have particular advising needs to maximize their student success. This position has been a high-priority request for five years and has yet to be funded. This position is central to Priority C (Expanded Educational Opportunity and Increase Student Success) and Core Theme 3 and Priority D (Strengthen the UAA Community) and Core Theme 4. Effective advising should show significant positive impact on the rates of retention and completion of student educational goals and improve student engagement with the campus community.

3. Operational Focus. KBC has used a patchwork of soft money funds, including from the Kenai Peninsula Borough, to supply this position on a part-time, temporary basis.

4. FY12 GF and NGF Request General Funds Requested: $90,000 NGF Revenue Anticipated: $52,000 (>enrollments = >tuition/fees)

5. Operational Expense All general funds will be spent on personnel services for the one, full-time position. KBC will provide related costs to support travel and professional development.

6. Department/Program Investment. Other enrollment services functions will be provided by KBC. Kenai Peninsula Borough funding has been used to temporarily support the current, part-time advisor and this funding will shift to provide greater tutorial services.

7. Collaboration. KBC has been unable to provide adequate year-round advising services to 400-

650 students each semester due to lack of this professional advisor position. Having more consistent, stable and efficient advising for campus students who seek or will seek degrees from other UA campuses will strengthen recruitment and retention capacities and expertise.

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This will aid collaboration with the Kenai Peninsula Borough School District’s Project Grad program and other rural student success initiatives. The position will coordinate with KPC and UAA Student Services.

8. UA SWS Performance Measures. High Demand Job Area Degrees Awarded:

a. The addition of a KBC Student Success Advisor would likely increase the number of high demand graduates at KBC by 2-3 per year by AY13 (AY12 will be the year of hire).

b. KBC enrollment will be tracked as the preliminary indicator of eventual increases in high demand graduates.

c. AY11 KBC fall enrollment (HC) was 609; this hire would increase KBC fall HC by 30 by AY13 (5% increase).


a. The addition of a KBC Student Success Advisor would increase SCH at KBC by 200-300 per year by AY13 (AY12 will be the year of hire).

b. KBC enrollment will be tracked as the indicator of increases in SCH. c. Fall10 KBC enrollment (SCH) was 2,255; this hire would increase KBC SCH by 200-300 by

AY13 (5%-8% increase).


a. The addition of a KBC Student Success Advisor would increase tuition and fee revenue at KBC by $50,000 per year by AY13 (AY12 will be the year of hire).

b. KBC enrollment will be tracked as the preliminary indicator of increases in revenue. c. Fall10 KBC SCH was 2,255; this hire would increase KBC SCH by 200-300 by AY13,

resulting in a revenue increase of $34,000 to $52,000 .


a. The addition of a KBC Student Success Advisor would increase first-time, full-time retention by providing additional advising for students by AY13 and by providing a sustained, consistent advising resource.

b. Advising sessions at KBC will be tracked as the preliminary indicator of eventual increases in first-time, full-time retention.

c. In AY11 KBC advising sessions totaled approximately 60 per week; the addition a full-time KBC Student Success Advisor would increase this metric by 50%.

9. Other Output Measures. This position will increase the number of traditional and non-traditional students and enable their success. Also, the hiring of this core position would enable KPC-KBC to start fulfilling its role in KPC’s enrollment plan and meeting KBC’s strategic plan. This position has been a high priority of this for many years. This position will result in greater enrollment and success of rural and Alaskan Native students because of its integration with Project Grad.

10. Productivity and Efficiency. The hiring of this position will increase and retain enrollments, thereby enhancing productivity and efficiency.

11. Effectiveness and Quality. Funding this position will help address the specific recommendation from NWCCU 2000 report, addressing a documented deficiency.

12. Sustainability. Institutional sustainability will be improved by increased student success.

13. Priority Ranking. KPC Priority #2 of 5 as addressing documented deficiencies from our accrediting agency and addressing needs for rural and Alaskan Native students is a high priority for KPC. There are six Russian Old Believer and Alaskan Native villages in the KBC service area.

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University of Alaska Anchorage

Incremental Request Form

PBAC Spring 11

Title: KPC Developmental Advisor

1. Request Description. KPC is in need of a developmental advisor to support the increasing number of students arriving underprepared for college coursework. KPC averages more than 260 Adult Basic Education students each semester and an increasing number of these students elect to continue their academic careers at KPC where in the past most have received their GEDs and stopped. These students require strong, intensive advising in order to become successful college students and complete their remedial instruction in order to reach the point of being able to do undergraduate-level college work. An even larger population of underprepared students are those arriving directly from high school, and these traditional aged students are a significant portion of KPC growth in recent years as the mean age of students entering KPC dropped from 26.4 years to 24.4 years from 1998 to 2009.

2. Strategic Purpose. This position would support Priority A (Strengthen and Develop Total Instructional Program) and Core Theme 1, Priority C (Expand Educational Opportunity and Increase Student Success) and Core Theme 3, and Priority D (Strengthen the UAA Community) and Core Theme 4. UA has increasingly recognized the growing number of students needing remedial/developmental instruction particularly in math and English disciplines. Having a dedicated advisor for students requiring remedial studies will enable those students who are not yet ready for college level work to take the courses and get the tutoring they need so they are successful. More than 60 percent of UA students require at least one remedial course.

3. Operational Focus. KPC has seen an increase in SCH by 42% since Spring 07, and as many students begin their college course work first with developmental courses, therefore providing appropriate support services to this growing student body is crucial. Funding this request will clearly integrate the budgeting process to demands arising from significant growth, a value of NWCCU.

4. FY11 GF and NGF Request

General funds requested:

One developmental advisor: $90,000 NGF Anticipated revenue from tuition and fees the first year: $100,000 - $153,000

5. Operational Expense. All general funds ($90,000) will be spent on personnel services. KPC will assume/reallocate for any related costs to support this position such as travel, and professional development. One position requested.

6. Department/Program Investment. KPC, through the Kenai Peninsula Borough funding, provides $84,300 for the ABE/GED programs and $10,900 for tutors at both campuses. KPC faculty have begun a “Start Smart” learning community cohort to support some of these students.

7. Collaboration. The KBC student advisors currently engage in intensive support to developmental students. The two faculty counselors at the Kenai River Campus are unable to provide this level of support, due to the rapid growth experienced across the board at KPC. Additionally, both campuses are now offering developmental course via E-Learning, which require even more efforts to contact students and provide effective advising and support. Neither campus has an individual with the time and expertise to be a subject matter expert for developmental advising. This position would be that expert, and could provide training and advice to advisors at both campuses, as well as providing

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direct advising to developmental students wherever they are located. Additionally, this position would connect with UAA CTC colleagues in College Preparatory and Developmental Studies to share best practices and advising strategies.



a. The addition of a developmental advisor would likely increase the number of high demand graduates at KPC by 10 per year by AY15 (AY12 will be the year of hire).

b. Developmental class completion rates will be tracked as the preliminary indicator of eventual increases in high demand graduates.

c. In Fall 2007, 33.7% of KRC students in remedial math failed to complete the course with a C or better grade. We expect to see remedial math success improve by 10% by AY13. Developmental math enrollment averages approximately 240 students each semester. The position would increase student success by 10%, resulting in 24 additional successful students per semester. We assume at least 10 of these would eventually graduate with a high demand degree (increasing graduates by 17%, from a base of 90+ KPC graduates this year).


a. The addition of a developmental advisor would likely increase SCH at KPC by 300-450 per semester by AY14 (AY12 will be the year of hire).

b. Developmental class completion rates will be tracked as the preliminary indicator of eventual increases in SCH.

c. In Fall 2007, 33.7% of KRC students in remedial math failed to complete the course with a C or better grade. We expect to see remedial math success improve by 10% by AY13. Developmental math enrollment was averages approximately 240 students each semester. The position would increase student success by 10%, resulting in 24 additional successful students per semester. This position would increase continuing student HC by 24 each semester by AY13, following which SCH increases are expected.


a. The addition of a developmental advisor would likely increase total tuition revenue and fees by at KPC by $50,000 - $76,000 per semester by AY14 (AY12 will be the year of hire).

b. Developmental class completion rates will be tracked as the preliminary indicator of eventual increases in revenue.


a. The addition of a developmental advisor would likely increase retention by AY14 (AY12 will be the year of hire).

b. Math A054 and Math A055 (remedial math) student success rates will be tracked as the preliminary indicator of eventual increases in retention.

c. In Fall 2007, 33.7% of KRC students in remedial math failed to complete the course with a C or better grade. We expect to see remedial math success improve by 10% by AY13.

9. Other Output Measures. KPC will expand marketing of remedial education opportunities at KRC and KBC.

10. Productivity and Efficiency. The hiring of this advisor will increase retention in math and English courses thereby increasing faculty efficiency. Additionally, these students will be retained at higher levels in the 100/200 level courses making KPC more productive.

11. Effectiveness and Quality. Quality of student learning will be improved, as developmental students will receive intensive and targeted advising.

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12. Sustainability. As an open enrollment institution, remedial services are critical for student success and student persistence therefore less effort will be wasted, creating a more efficient and effective KPC.

13. Priority Ranking. KPC Priority #3 of 5 as building a strong foundation for student success is a large part of continuing KPC success.

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FY12

Title: KPC--KBC Learning Resource Center Coordinator 1. Request Description. In Spring 11, KPC’s Kachemak Bay Campus (KBC) had a student headcount of 731 yet did not have a permanent Learning Resource Center (LRC) Coordinator. Until this year, there were just volunteer and student tutors working out of the LRC room. With donated temporary funds this year, a half time LRC Coordinator now provides partial staffing to supply some core “student success“ programs common to other UA campuses. A permanent LRC Coordinator position is required to provide consistent, student-centered tutoring and student support using “best practice” services that are standard at campuses throughout the State. For the first time, during Fall 10, more than 60 students utilized KBC’s LRC. Having a permanent full time coordinator is critical to increasing the sense of campus community, enhancing student academic outcomes and increasing student retention by fostering a holistic approach to student development. Best practices, ongoing systematic assessment, collaboration and alignment with academic departments, current technologies, and an appreciation for diverse learning styles will be utilized.

2. Strategic Purpose. KBC is the sole UAA campus in this region of the Kenai Peninsula, with 14,000 residents, including Russian Old Believers and Alaska Natives. This position is central to UAA Priority C & D and Core Themes 3 and 4. Also, it supports KPC’s current strategic plan goal and priority to “create a permanent Learning Resource Center at KBC, fully staffed.”

3. Operational Focus. This request fills a critical gap that KPC’s KBC has always had. It was identified in UAA’s 2000 accreditation report to provide core “student success” services such as those provided at other campuses learning resource centers as all UAA campuses have such a staffed center, except KBC.


General Funds Requested:

General funds requested: One Learning Resource Center Coordinator, full-time: $90,000 NGF Anticipated revenue from tuition and fees the first year: $10,500-$21,000

5. Operational Expense. KBC will provide part time student tutor support, supplies and equipment.

6. Department/Program Investment. All general funds will be spent on personnel services for one, full-time, 10 month position.

7. Collaboration. The KBC LRC Coordinator will collaborate with other KPC and UAA Learning Resource Coordinators, sharing “best practices” and providing consistent supplemental instruction in an engaging learning environment. The person will coordinate services with faculty and other support staff to best maximize efficiency and effectiveness.



A LRC Coordinator position will increase the number of high demand students successfully completing math and English classes at KPC by AY14 (AY12 will be the year of hire) due to the capacity to offer academic support services.

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Student Credit Hours: KBC course completion, number of students served and their grades will be tracked as the preliminary indicator of effectiveness.

9. Other Output Measures. Greater, more accessible and ongoing academic support will permit KBC to improve student success and utilize “best practices.” There will be an increase in student completion rates in math and English courses with better grades.

10. Productivity and Efficiency. This funding will allow KPC to provide adequate support to KBC’s 700+ students and more than 50 staff, faculty and adjunct instructors.

11. Effectiveness and Quality. Being able to provide student success support will provide a high-quality, stable foundation to meet goals of UAA & KPC.

12. Sustainability. It will sustain the current student enrollment in E-Learning and face-to-face class offerings, which helps students across the university system and at KBC to complete their programs.

13. Priority Ranking. KPC Priority #4 of 5 as building a strong foundation for student success is a large part of continuing KPC success

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PBAC Spring 11

Title: KPC--KBC Information Technology & Instructional Technician 1. Request Description. KPC-KBC has just one staff person providing all IT services for staff, faculty, and 700+ students. The need for a second full-time, 12-month position has become even more pronounced due to significant growth in KBC’s E-Learning offerings. In Spring 11, KBC offered 30 E-L courses generating 47% of KBC's SCH. Such courses require significant technology support as increasingly do face-to-face classes. For example, a course that is video conferenced to or from another campus (and KBC had six of those in Spring 11), generally requires an in-class IT tech visit at the start of class. As more and more faculty and staff meetings are run via video conferencing, the pressure on the single IT staff person is extraordinary. The need for more IT support to maintain this extraordinary growth in E-L is obvious. Faculty and students require more technology, equipment, and personnel support in order to utilize instructional technology. Instructors who teach online require special assistance in designing and maintaining quality E-L courses with up to date curriculum. Currently staff does not exist at KBC to consistently and adequately meet demand on a daily basis.

2. Strategic Purpose. As outlined above, this position solidly supports UAA 2017 Priority A and C (Core Theme 1 and 3) as the position strengths the instructional mission and the student support mission as well. The position is critical to the continuing growth of KPC’s E-L offerings and support to students, including those pursuing high-demand careers. Video conferencing allows an efficient use of faculty resources across the UAA system, if the technology support is present as well. Sufficient faculty technology support is required to sustain E-L efforts.

3. Operational Focus. In its 2010 Year 7 Evaluation report, NWCCU noted that UAA’s recent enrollment growth has been ‘extraordinary’ and requires monitoring to ‘ensure that faculty and staff resources are adequate to support it’ (pg. 5, NWCCU UAA Year 7 Evaluation Dec. 2010). Growth in IT instructional needs is clear based on the growth in KBC E-L SCH and in video conferencing, therefore funding this request will provide the resources necessary to support this growth area.


General Funds Requested: One full-time IT/instructional design & technician: $80,000. NGF Revenue Anticipated: $100,000 (>enrollments = >tuition/fees).

5. Operational Expense All funds will be spent on personnel services.

6. Department/Program Investment. KBC has funded E-L instruction to gain 47% SCH from E-L, equipment for face-to-face instructors using E-L in the classroom, and funded video conferencing technology to connect faculty and staff spread out across the Peninsula. KBC will provide all other support funds for this position.

7. Collaboration. This position will work across the KPC campuses and with UAA IT to provide up-to-date support for students, faculty and staff. It is crucial, with the current design of information technology and curriculum design systems, to have adequate technology/instructional design support staff at each campus site.



a. Having a technology KBC staff person will increase the number of high demand students at KPC by 2-3 per year by AY14 (AY12 will be the year of hire) due to the capacity to offer courses that utilize technology.

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b. KBC E-L enrollment will be tracked as the preliminary indicator of eventual increases in high demand students successfully completing e-learning classes. The number of all instructors utilizing technology will be tracked.


a. KBC E-L enrollment will be tracked as the preliminary indicator of eventual increases in SCH. b. Resultant addition of student success and technology support would increase SCH by 10%.

9. Other Output Measures. Greater technological support will permit KBC faculty to further expand or improve their E-L offerings and utilize technology in face-to-face courses.

10. Productivity and Efficiency. This funding will allow KPC to provide adequate support to KBC’s 700+ students and more than 50 staff, faculty, and adjunct instructors. More IT technology support will allow additional courses and programs to be available at KBC, using faculty resources present elsewhere and delivered through video conferences (such as the BST degree being available to Homer students in residence in Homer).

11. Effectiveness and Quality. Being able to expand both student success technology & instructional design support will provide equity, flexibility, and a high-quality, stable foundation to meet IT demands.

12. Sustainability. It will sustain the current expansion in E-L and face-to-face offerings, which helps students across the university system to complete their programs.

13. Priority Ranking. -KPC Priority #5 of 5.

TABLE OF CONTENTSSIGNIFICANT ACHIEVEMENTSMaintaining Current Service Levels - Fixed Cost RequirementsKPC PROGRAMATIC PRIORITIES

1. Process Tech Faculty (2) & Program Coordinator – KRC & AES2. Student Success & Enrollment Services Advisor – KBC3. Developmental Advisor – KPC4. Learning resource Center COORDINATOR – KBC5. Information TECHNOLOGY/COMPUTER technician - KBCFY12 5% Reduction ScenarioFY13-14 Reduction ScenariosI. HEADCOUNT & STUDENT CREDIT HOURS (Opening Freeze 201101)II. RETENTIONiii. HIGH DEMAND JOB DEGREES AWARDEDv. UNIVERSITY GENERATED REVENUEV. GRANT FUNDED RESEARCH EXPENDITURESVI. STRATEGIC ENROLLMENT MANAGEMENT PLANNINGVII. ACADEMIC PROGRAM OUTCOME ASSESSMENT

university of alaskaanchorage...base general fixed costs increases - up 3% 23,000 total fixed costs...

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