university budget committee october 30, 2015 · october 2015: college of ag named most sustainable...

University Budget Committee

October 30, 2015

1

AGENDA

•Reminder – Opengov.comhttps://csuchicoca.opengov.com

•Budget Update•Climate Commitment•Costs to Operate the campus (FMS)•Campus Facilities Use (CFU)•Facilities Use Charges•Cost Recovery•Questions

2

https://csuchicoca.opengov.com/

2015/16 Budget – Officer Reallocation3

Interna l Reallocations - 2015/16 Offi

220) 174)

394!

0

492) 312) 000)

0001 804)

0

500 500 000

0

212) 599) 811)

0

009)

PRES VPAA VPBF VPSA

:ll Wildret Card staff t ransfer Sa la ries 56,220 (56,Benefits 26,174 (26,

Subtotal 0 82,394 0 !82.

2 Informat ion Center t ransfor O&E 35,000

Subtotal 0 0 35,000

3 Offioe of Diversity t ransfer Sa la ries 66,492 (66,Benefits 37,312 (37,

W/S 6,000 (6,

O&E 70,000 i15,Subtotal 179,804 0 0 (124,

4 Offioe Copier t ra nsfer t o IRES O&E 25,000 (25,00 0)

SubtoraJ 0 25,000 (25,000)

5 All t ra nsfer to IRES and ARC Sa la ries 22,Benefits 7,

Subtoral 0 0 0 30,

6 Programmer/ Analyst tra nsfer to Enterpriise Sa la ries (44,00 0)

Be nefits (36,000)

SubtoraJ 0 0 (80,00 0)

7 Deve lopment Office rs Sa la ries (246,146) (47,Benefits (263,780) (3 5,

Subtotal 0 (509,926) 0 (82,

8 Redirection of funds for Farnlty Equity 200,000 (200,00 0) Subtotal 0 200,000 (200,00 0)

Gra nd Total 179,,804 (.lOl,532) (l70, 000) (260,

a:rs

llt ll/Risk Ba se Budget

VPUA Pool/ M isc Enterprise Adjustments

0 0 0 0

{35,000) 0 {35,000) 0 0

(55,000} 0 0 0 (55,000)

0 0 0 0

(45,000) 22,500 (15 ,000) 7,500

0 (60,000) 30,000 0

44,000 36,000

0 0 80,000 0

293,358 299,379 592,737 0 0 0

0 0 0 0

592,737 (95,000) 110,000 (55,000)

Orne.ER AllOC..1.TIONStL\WARY PRES PROVOST

Initial Bastlint !014115 -final Bud~et {Uliftll) s 8 6,m 5 105,580,:93 s l014 15 BaseliJle.~(EllnbttlV) s 39,m 5 4,.383,93! s

f in:i.l Batflinf !014 15 (Ellliiil I\) s 916,m s 109,964,m s Inffrml ~llloca!ion • .Wjlls~nt -Ollicfl' _(5) s 1 9,804 s (!0:,53!) s

Adjn>ttd Btginuing Bastlint !OHl16 s 1,096,017 s 109,761,693 s • • Sh art of Bastli11e 7LO'lt

'•Share ofBaseli1re 11/ Pmitltnr iU%

Ellrc!lmall illmase frOOl H,563 to 15,000 (res¥1em) Ba;&n;, Re\en;EmolJm?n _~

Tuilm Fee Aa;ustl:l!m frOOl C.~ m Elro!lmlI Pat:El!IS

Tuirill!lFeeDisccmr (Sl.V}.~llllE!ll

~ubrol31 Rn·enut.Inrollmenl f undin: s s s

&lli!l& Delll:!I C051 lwe:ise s :,m s 30!,948.00 s ~Spoce s Sapplmmal Qmpmlaooo l!mwe -2014/15 - ROS (SUPA) s ~llCll!:lael;e-2015116_(12)

T uiiill!l Fee Discoo:it ~00) Aq121tmaJ

~-raiAidFees(\\'crt 5Tin)') J-0 s 49,m s ~ -Otlli! itell!JDl. ~ed _(3)

~ -OtbeI Rt".BllE - Desl!Jl.1Ied _(3)

S:ude:n Succes~'Cclq>IErim !niriatil~ s 645,000 s ~ubrolil :Ul Othtr s :,m s 99 ,669 s

Rmeaicm l!!.'Fiud Coil Iwesses _(Tj s ('15,544.65) s

~ublotal RtdirKtion & RemTe1 s s (i5,545) s

Bi;tbne 2015"16 ptr C'1mpu1 s 1,098.:99 s 110,683,817 s

&ie~Adju;'.JlElls _(6) s .1,190,320 s Campos Budgtt :\dju:tmenn s s 3,190,3!0 s

:\e1 :\.llmble Ba1fline 10U 16 s 1,098.!99 s 113.S,4,Bi s SCllangt $ 2,m $ 4,lll,H4 $

!tCllangt 0.2,. 3.1,.

-CALIFOt-<1~IA STA E UNIVERSITY

CHICO

Offirt r Alloration5

"l'BF \'FSA \iJ'UA

?3,344,668 s 13,68?,9?? s 3,98?,0!0 s 914.608 s 589,371 s 145,080 s

?4,!59.m s 14,?7?,!93 s 4,1?7,100 s (:70,000) s (!60,009) s 59?,737 s

!3,989,!7 s 14,01!,!84 s 4, 19,837 s 15.7" 9.n• 3J 'lt

15.6\. 9J·~ l l,. s s s s

s s - s

93,526.00 s 55,8!6.00 s 3!,883.00 s m .HO s F0,000 s 40,!00 s

s s

17.138 5 59,650 s - s s s

s m,ooo s s 663,104 s H!,476 s 82,883 s

(16,471.93) s (9,65!.93) s (3,!5!.6!) s

(lWJ) S (9,653) s (3.!53) s

24,6.15.908 s 14.245,10" s 4,"99,467 s 695,667 s 40 ,652 s 137,361 s 695,667 s 407,662 s 137,361 s

1u31.m 5 1 4.65 !,,~9 s 4.936.8!8 s 1,342,298 $ 640,475 .$ 216,992 $

3.6,. Hli 4.6'.

Cf.nfrally Uanagtd Grand

fafflprilf Bast~tf

Slbtotal FmnrialAid t:li1U!l: P<Xllllfllfr S~1111 .\djllSfmHls Rfsmts Slbtobl Total

147,466,556 s ??,693.919 $ 13,849,717 s l ,7?2,881 s s 4,675,461 s 4?,941,978 s 190,408,534 6.0i?,55! s 5 1,.391 s ls,m s s (3,~06,1 00) (S 3.486,m ) s ?.586,000

W ,639,108 s !?,693.919 s 13,851,108 s l,m,oJs s s 1,169,361 s 39,H5,4?6 s 19?,994,534

40,000 s s (95,000) s 110,000 s (55,000) s s (40,000) s

153,579,108 s !!,693,919 s 13,756,108 s 1,851,038 s (55,000) s l,169,.361 s 39,415,4?6 s 19?,994,534

IOO.O'lt 100.0'i{

s :,m,ooo s !,4 5,000 s ?,H5,000 s !,516,000 s 2,5!6,000 s 2,526,000 s (9!,000) s (9: ,000) s (9!,000)

s (50,000) s (50,000) s (50,000)

s $ s - s 4,859,000 s s 4,859,000 s 4,859,000

48 ,465 s :,m s !,~35 s 490,000 66!,HO s 399,760 s 90,000 s 489,760 s 1,05!,000 40,100 s s 40,200

s 1,186.000 s 1,186,000 s 1.186,000 s m,ooo s (418,000) s - s

126,509 s s 1!6,509 s 5;,000 s 5;,000 s 55,000

s m,ooo s 2:0,000 s !!0,000 m,ooo s s 77!,000

l,988,4H s m.ooo s 619,760 s 9l,m s (373,000) s 1,186,000 s 1,953,!95 s 3,941,709

(104,9!3) s 104,9!3 s 104,9?3 s

(104,9!3) s s 104,9?3 s - s s s 104,9?3 s

IeU6:,o99 s !3,l:I.919 s 14..180, '91 s 1,94.1,oi _I s 4.4_11,•)(0 s !...155,361 s 46,33: ,644 s :01.79;,:43

4,Hl,000 s (4.431,000) s (4,Hl,000) s

4,Hl,000 s s s - s (4.431,000) s s (4.Hl,000) s

159.893,599 s !3,1?1.919 5 14.480,m s l.94J.m s s !.355..161 s H.901,644 5 !01.795,W 6,314,491 $ 428,000 $ 724,6!3 $ 92,335 $ s 1,186,000 $ 2,486,218 $ 8,800,709

4.llo l.9't 5.3,. 5.°'• O.O!i IOIA'i 6J~. 4.6!0

2015/16 Budget – Exhibit II4

BUDGET INFORMATIONPreviously presented the following:

2011, 2012, 2013• Various Forums on Facility Use Policy & Announcements to

campus about Facilities Reservations & ChargesSept 2014 – Academic Senate

• Budget 101Oct 2014

• Updated “Facilities Allocation and Use” EM 13-078Feb 2015 – UBC & Campus-wide Forum

• Budget 101, 2015/16 Support Budget, Accountability Reporting, Campus Reserves, & Financial FAQ’s

May 2015 – UBC • Auxiliary Orgs, F&A Rates, MOU’s, Cost Alloc Plan

Sept 2015 – UBC • Budget 101, OpenGov, 2015/16 Budget, New Space Funding

5

Available at: http://www.csuchico.edu/bud/

http://www.csuchico.edu/prs/EMs/2013/13-078.shtml

http://www.csuchico.edu/bud/

CLIMATE COMMITMENT

6

CSU CHICO’S CLIMATE COMMITMENT

As a founding signatory of the American College and University Presidents’ Climate Commitment (ACUPCC), President Zingg has committed CSU Chico to an institution-wide goal of carbon neutrality by 2030.

7

STRATEGIC PRIORITY #6

“Believing that each generation owes something to those who follow, we will create environmentally literate citizens who embrace sustainability as a way of living. We will be wise stewards of scarce resources and, in seeking to develop the whole person, be aware that our individual and collective actions have economic, social, and environmental consequences locally, regionally, and globally.”

8

October 2015: College of Ag named most sustainable farm in country.

August 2015: CSU Chico ranks # 39 on the Sierra Club’s Cool Schools of 2015 list.

July 2015: Energy Efficiency Partnership Program Best Practice Award at the 2015 CA Higher Education Sustainability Conference (CHESC)

December 2014: University Foundation divestment in fossil fuel.

May 2014: CSU Chico is one of six academic institutions selected to receive Second Nature's fifth annual Climate Leadership Award.

April 2014: CSU Chico's electricity competition ranks among the Top 10 in Campus Conservation Nationals.

March 2014: Charter signatory for Alliance for Resilient Campuses.

CSU Chico is named to Princeton Review's 2014 Green Honor Roll (one of only eight schools to repeat from the 2013 list.

9 NATIONAL RECOGNITION FOR LEADERSHIP IN INSTITUTIONAL SUSTAINABILITY

LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) CERTIFIED CONSTRUCTION

Student Services Center (LEED Silver Certification)

Wildcat Recreation Center (LEED Gold Certification)

Gateway Science Museum (LEED Silver Certification)

Office Complex-Parking (LEED Gold Certification)

Sutter Hall (LEED Silver Certification)

The new Arts and Humanities Building will also be LEED certified.

10

FACILITIES MANAGEMENT AND SERVICES (FMS)

11


• Operate, clean, and maintain all state funded buildings/facilities and grounds to support normal campus operations: 11,000+ completed work orders in FY-2014/15

• Provide all utilities including heat, cooling, water, gas, air, and electricity

• Renovate and remodel as requested by departments

• Maintain all state vehicles

• Provide above services to non-state entities on a chargeback basis

What we do:

12


Maintenance practices governed by CO EO 847 - PolicyStatement on Facility Maintenance

• Charges campus presidents with ensuring appropriate resources committed to proper operation and maintenance of campus state facilities and infrastructure

• Directs that campus general fund is reimbursed for non-maintenance services provided by FMS

• Directs and defines specific categories of maintenance

http://www.calstate.edu/eo/EO-847.pdf

13

http://www.calstate.edu/eo/EO-847.pdf


Categories of maintenance performed by FMS:• Routine operations and maintenance

Activities for ongoing, routine operations and maintenance to keep state supported buildings, infrastructure, roads, and grounds in good repair, appearance, and operating condition

• Deferred maintenanceWork that has been deferred on a planned or unplanned basis due to lack of funds or scheduling ability

• Capital renewalSystematic replacement of building and utility systems to extend their useful life

14


• State buildings total gross square feet (GSF): 1,973,695

• 60 buildingsAverage building age: 49.5 (oldest in CSU)

• 119 acres

• 115+ vehicles and emergency generators

FMS maintains:

15

Cal Poly SLO 43 San Bernardino 23Stanislaus 29.8San Jose 44


Staff salaries account for over 85% of the FMS budgetClassifications # onboardAccounting Technician III 1Admin Analyst/Spclst 12 Mo 2Admin Support Assistant 12 Mo 2Air Cond/Refrig Mechanic 1Auto/Equipment Mechanic 2Building Service Engineer 2Carpenter 2Custodian 54Drafting Technician I 1Electrician 4Facilities Cntrl Specialist 4Facilities Maintenance Mech 1Facilities Worker II 7Garden Specialist 1Groundsworker 6Irrigation Specialist 1Laborer 3Lead Auto/Equip Mechanic 1Lead Custodian 4

Lead Electrician 1Lead Groundsworker 1Lead Locksmith 1Lead Plumber 1Light Auto Equipment Operator 2Locksmith 1Managers 9Mason 1Metal Worker II 1Operating Engineer 4Painter 3Planner/Estimator/Scheduler 1Plumber 1Sprvsng Building Svc Engnr 1Sprvsng Carpenter 1Sprvsng Electrician 1Sr Planner/Estimator/Scheduler 1Storekeeper I 1Warehouse Worker 1

Total current FMS staff 132

16


• Custodial supplies and equipment: $160,000

• Elevator maintenance: $160,000

• Emergency generator maintenance: $25,000

• Fire alarm testing and maintenance: $75,000

• Pest control/tree trimming: $65,000

• Vehicle fuel: $65,000

FMS annual recurring, major expenditures include:

17


2013/14 Key Performance Indicators:

• Custodial costs per GSF: $1.85

• Grounds costs per acre: $8,708.00

• Maintenance costs per GSF: $2.40

• Energy costs per GSF: $2.48

18

2014/15 - FMS EXPENSES FROM OPENGOV

TOTALS: $15.4M

19

2014/15 - FMS REVENUES/REIMB FROM OPENGOV

TOTALS: 2.8M

20

2014/15 - FMS NET COSTS

TOTALS:Expenses $15.4MReimbursements <$2.8M>Net Costs $12.6M

Base (Sal, Bene’s, O&E) $11.6MScheduled Maintenance $ 1.0M

$12.6M

21

2014/15 - ACTUAL FACILITY COSTS VS. FUNDING

$12.6 million FMS Net Costs$ 3.7 million$16.3 million

Utility Net CostsFMS + Utilities

Main Campus = 1.9 million square feet15/16 Cost Standard $10.63/sq ft x 1.9 million = $20.2 millionAppropriate Funding $15.98/sq ft x 1.9 million = $30.3 million

22

CHANCELLOR’S OFFICE 2015/16 SUPPORT BUDGET New Space:“Current analysis of the data available indicates that the cost standard of $10.63 per square foot for ongoing maintenance (regular maintenance and scheduled repair) in 2015/16 should be more appropriately budgeted at $15.98 per square foot to recognize the added cost of major repairs and renovations that occur as buildings age.”

Yolo Hall: $6.45 per square foot(2002/03)

Student Services Center:$8.42 per square foot(2006/07)

Arts and Humanities Building:$10.63 per square foot(2015/16)

23

CHANCELLOR’S OFFICE SPACE FUNDING(base allocation in year building opens for “normal

business hours”)

Note: no funding for open spaces or fields

BUILDING USAGE AS GREATEST SOURCE OF GREENHOUSE GAS EMISSIONS (GHG)

• Energy use for heating and cooling• Lighting• Support plug load

STRATEGIC SCHEDULING• Substantial energy savings from reduced energy consumption

in buildings during the evenings and weekends. • Frequently, the campus will ‘boot up’ or keep running an entire

building outside of normal business hours to support activity in one or two rooms.

24

EO 987 - Policy on Energy Conservation, Sustainable Building Practices and Physical Plant Maintenance

http://www.calstate.edu/EO/EO-987.html

CAMPUS FACILITIES USE COMMITTEE (CFU)

FACILITY CHARGES

COST RECOVERY

25

CAMPUS FACILITIES USE COMMITTEE (CFU)Committee established in 2014 by the President to review and recommend policy governing the short-term scheduling and use of university facilities

Director of University Public Events Stephen Cummins, ChairDirector of Facilities Management Kevin DoyleDirector of Institute for Sustainable Dev James PushnikAcademic Facilities Administrator Tom Ussery, SecretaryVP Designee from Fac Reservations Drew MaxwellDirector of Student Life & Leadership Mary WallmarkBudget Director Jeni KitchellStaff Council Representative Holly FergusonFaculty Representative Melody StapletonAS Student Representative Vacant

EM 13-078: Policy for University Facilities Allocation and Use“The allocation and utilization of space will be conducted in a consistent manner designed to optimize the long and short-term use of this resource to advance the academic mission and strategic priorities of the University…”

26


• Monthly meetings since January 2015

• Sub-committees• Lock/Unlock Process – logistics & safety concerns• Reservation Process – calendars, fees, user

categories

• CFU will hold several public outreach forums to explain policy & procedures and receive input on recommendations

• Anticipate making recommendations to the Space Allocation Committee (SAC) by Spring 2016

27


CFU is currently evaluating:

Reservation Process

Software Solutions

Communication

Facility Use/Users

Facility Rates & Charges

In addition to subcommittee work:Lock/Unlock and Calendars

28

FACILITY USE / USERS

• STATE – programs or activities funded by the CSU Operating Fund

• NON-STATE / AUXILIARY – self-support entities such as Housing, Parking, and RCE and auxiliary organizations in AS, RF, and UF

• EXTERNAL – community, business, and non-profit organizations

29

FACILITY RATES & CHARGES

Facilities Reservations (FRES)

• Schedules non-PeopleSoft facility use• Works with B&F to assess fees when appropriate

MOU’s (for long term, extended use – not CFU’s purview)

• Scheduled by FRES, but charged according to MOU

30

FACILITY RATES & CHARGES• Facilities Charges Matrix, developed in 2011

• Personnel Billing Rates

http://www.csuchico.edu/fin/Facilities%20Use%20Charges.shtml

31

http://www.csuchico.edu/fin/Facilities%20Use%20Charges.shtml


Analysis of Astra facility use data from Sept 2013 to July 2015

15,000 non-class reservations 200 were assessed a facility fee

STATE NON-STATE / AUXILIARY EXTERNAL TOTAL*

102 92 6 200

$71,074 $55,935 $4,101 $131,110

*Facility fees charged from facility fee matrix only and do not include additional services provided from specific service centers.

32


• Where do the reimbursements go?Back to the division that incurred the cost

STATE Paid by Cabinet Paid by Customer

102 83 19

$71,074 $53,937 $17,137

NON-STATE AUXILIARY Paid by Cabinet Paid by Customer

92 60 32

$55,935 $46,600 $9,335

33

COST RECOVERY BACK TO GENERAL FUND

Examples of Various Cost Recovery:• Construction/Infrastructure:

• FMS & TSRV/CSRV• Risk Pool – special insurance, State Aux’s• Alarms – Non-State Auxiliaries, AS, UF, RF• Bus reservations• Property Mgt – UF and RF• Phone & Data charges $1.5M• Creative Media and Technology (ATEC)• University Public Events• VPAA, VPSA, Grad School support to Cont Ed• VPAA support to IRA• HR/Faculty Affairs support to Cont Ed

34

CONCLUSION

Feedback?Questions?

35

university budget committee october 30, 2015 · october 2015: college of ag named most sustainable...

Documents