unit code of operations college of education east carolina university · · 2006-02-163 east...

2:03/17/03 Revised 3:03/23/05 Revised 4:03/31/05 Revised

UNIT CODE OF OPERATIONS 1

COLLEGE OF EDUCATION 2

EAST CAROLINA UNIVERSITY 3

4 1. Approved by the permanently tenured faculty of the Unit 5

6 Chair, Unit Code Committee: Patricia Anderson Date: 3-23-05 7

8 2. Submitted to Dean: Marilyn Sheerer Date: 3-23-05 / 3-31-05 9 10 3. If changed, reapproved by permanently tenured faculty: 11

12 Chair, Unit Code Committee: Patricia Anderson Date: 3-31-05 13 14

4. Reviewed/recommended by Faculty Senate Unit Code Screening Committee 15 16 Chair: Garris Conner Date: 3-31-05 17 18

5. Approved by the East Carolina University Faculty Senate 19 20 Chair: Catherine Rigsby Date: 4-19-05 #05-37 21 22

6. Approved by the East Carolina University Chancellor/or designee: 23 24 Chancellor: Steve Ballard Date: 5-18-05 Effective Date 25

26 27 Revision of Code:_______ Complete: or _________ Part(s) Effective:_X____ 28

29 30

CODE OF OPERATIONS OF THE COLLEGE OF EDUCATION 31 32

PREAMBLE 33 34 This Code allows for faculty participation in and establishes procedures for the unit's 35 internal affairs and is consistent with all applicable appendices of the East Carolina 36 University Faculty Manual. 37 38

SECTION I: OBJECTIVES/MISSION 39 40

The mission of the College of Education is the preparation of professional educators and 41 allied practitioners, including professionals in business information systems, counseling, 42 electronic media, and librarianship. Significant to this mission is a strong commitment to 43 three important related areas, all of which are realized through partnerships and other 44 endeavors. These three areas are the encouragement and nurturing of professional 45 growth for educators and allied practitioners at all levels and in all areas of the educational 46


endeavor; a continuing emphasis on and support for scholarship and research/creative 47 activity; and service in all areas of professional education. Critical to such commitment is 48 the promotion of effective teaching; staff participation in the improvement of schools; and, 49 in concert with other state agencies, the development and creation of educational policy for 50 North Carolina. 51 52

SECTION II: COMPOSITION OF THE COLLEGE OF EDUCATION 53 54

The academic programs in the College of Education are organized into departments. All 55 Exempt from the State Personnel Act (EPA) faculty members in the College are affiliated 56 with a department. Each department is a separate administrative unit of the College of 57 Education. The term "code unit" refers to the College of Education, and the term "unit" 58 refers to a department within the College. 59 60 The officers of the College of Education include the Dean; the Assistant and/or Associate 61 Deans; the Director of Teacher Education; and the Department Chairs. 62 63 The departments that make up the College of Education are: Business, Career, and 64 Technical Education; Counselor and Adult Education; Curriculum and Instruction; 65 Educational Leadership; Library Science and Instructional Technology; and Mathematics 66 and Science Education. Each department is led by a departmental Chair who is appointed 67 by the Dean of the College of Education upon recommendation from the respective 68 departmental faculty. 69 70 In addition to academic programs and departments, the College of Education includes 71 centers and institutes established in accordance with policies and procedures of The 72 University of North Carolina Office of the President or by legislative mandate. These 73 centers and institutes are established for specific missions related to either research, 74 training, or service, or a combination of these objectives, as the College of Education 75 determines such a need. 76

77 A. Faculty 78

79 1. Definition of the Faculty 80 81 The faculty of the College of Education consists of all persons with full-time 82 appointments who hold rank in the College as instructor, assistant professor, 83 associate professor, and professor; all persons with full-time fixed-term appointments 84 in the College of Education; and all persons on annual part-time faculty appointments. 85 86 2. Definition of the Graduate Faculty 87 88 The Graduate Faculty of the College of Education consists of membership as defined 89 by Appendix F. The Associate Graduate Faculty consists of those College of 90 Education faculty selected by the Graduate Committee on nomination of the code unit 91 head and Graduate Faculty Committee and admitted to the Associate Graduate 92 Faculty of East Carolina University. 93


94 3. Definition of Voting Faculty 95

96 For all matters in the College of Education a voting faculty member of the College of 97 Education is defined by Appendix L. 98 99 4. Voting Privileges 100

101 A voting faculty member is defined by Appendix L. 102 103 The Graduate Faculty, as defined in subsection 2 above, may participate and vote on 104 all graduate program issues. 105 106 The Associate Graduate Faculty, as defined in subsection 2 above, may participate 107 and vote on all graduate program issues except those pertaining to University-wide 108 issues. 109

110 B. Departments 111

112 Departments consist of one or more undergraduate and/or graduate academic programs in 113 the College of Education. Each department has a Chair who is the unit administrator 114 responsible for managing the functions of the department. In departments where more 115 than one program exists, the Chair, after consultation with the faculty, may recommend 116 program coordinators or directors to the Dean. The Dean appoints program coordinators 117 and directors, who report to the departmental Chair. 118 119 In the event of a proposed reorganization of the College of Education, Appendix L must be 120 followed. 121 122 123 124 Committees 125

126 1. Department Curriculum Committee 127

128 Each department must have a standing unit curriculum committee. This 129 curriculum committee is composed of elected voting faculty members. The size 130 of the committee is determined by each department with a minimum of three 131 members and members are elected by a simple majority vote. Departments 132 may include students as nonvoting members of curriculum committees. 133 134 A department curriculum committee functions as follows: 135 136 a. reviews all new courses and course revisions and submits recommendations 137 to the departmental faculty for approval before submission to the College of 138 Education Curriculum Committee; 139 140


b. reviews new degree programs and program revisions and submits 141 recommendations to the department’s voting faculty. 142

143 2. Other Committees 144 145

a. Department Tenure Committee 146 147 Each department in the College of Education has a tenure committee that has 148 membership and functions in accordance with Appendix D of the Faculty 149 Manual. 150 151 b. Department Promotion Committee 152 153 Each department in the College of Education has promotion committees for 154 each academic rank that have membership and function in accordance with 155 Appendix D of the Faculty Manual. 156

157 c. Department Personnel Committee 158 159

Each department in the College of Education has a Unit Personnel Committee 160 that is elected and functions according to Appendix D of the Faculty Manual. 161

162 163 164 165 3. Department Search Committees 166 167 In addition to the above committees, each department elects faculty search 168 committees when a charge to begin a search is received from the Dean of the College 169 of Education. A departmental faculty search committee is composed of a minimum of 170 two and maximum of four voting faculty from the department and one faculty member 171 appointed by the Dean from another department in the code unit. A faculty search 172 committee is responsible for coordinating the search with the Department Chair. 173 174 A departmental search committee is responsible for creating an acceptable criterion-175 based advertisement of the position, ensuring that an appropriate advertisement is 176 published, accepting and screening applications, recommending the applicants to 177 invite for interviews, scheduling interviews, and recommending to the unit personnel 178 committee candidates to employ. The recommendation of the Personnel Committee is 179 forwarded with the Department Chair's concurrence or non-concurrence to the Dean. 180 If the Unit Personnel Committee does not identify an acceptable candidate, no 181 recommendations are forwarded to the Chair or Dean. 182

183 C. Centers and Institutes 184 185 As the College of Education assesses the need for research, training, education, public 186 service, and technical assistance for educational institutions, or as legislative bodies 187


mandate attention to one or more of these needs, the Dean, following consultation with 188 department Chairs and faculty, begins the process to establish a center or institute. After 189 appropriate approvals are received from the University of North Carolina, the Dean forms a 190 nominating committee composed according to Appendix L (here and throughout this 191 document) to advertise, screen, interview and nominate candidates for the position of 192 Director. 193 194 The appointed Director of a center or institute is responsible for establishing a mission, 195 setting goals, and planning objectives in accordance with the charge given by the College 196 of Education or by a specific legislative mandate. The Director is responsible for hiring 197 staff, managing a budget, and supervising the center or institute's functions. The Director 198 of a center or institute reports to the Dean of the College of Education. 199 200 D. Officers of the College of Education 201

202 The Dean, Assistant and/or Associate Deans, Director of Teacher Education, and 203 Department Chairs are responsible for carrying out the administrative responsibilities of the 204 College of Education. In supporting the vision, mission, and strategic direction of the 205 College of Education, each administrative officer has responsibilities as set forth below. 206 207 Dean 208 209 The Dean is appointed according to Appendix L. As the code unit administrator of the 210 College of Education, his or her responsibilities are inclusive of, but not limited to, the 211 following: 212 213 *In the area of planning, the Dean solicits faculty and staff input through 214

departmental actions, recommendations of the Advisory Council, and work of 215 the Planning Committee in determining the mission, vision, and strategic 216 direction for the College of Education. 217

218 *In the area of personnel, the Dean establishes the department assignment of 219

persons to be employed in the College of Education based on input of the 220 faculty search committee; after receiving the recommendation of the 221 appropriate unit personnel action committee and with the concurrence or 222 non-concurrence of the Department Chair, recommends to the Provost and 223 Vice Chancellor for Academic Affairs personnel appointments, 224 reappointments, non-reappointments, promotions, permanent tenure, leaves 225 of absence, emeritus status, and salaries; and forwards to the Provost and 226 Vice Chancellor for Academic Affairs, personnel recommendations from 227 Department Chairs and the respective unit committees. 228

229 *The Dean supports and facilitates faculty involvement in curriculum development. 230 231 *In the area of budget and resources, the Dean, with input from the faculty through 232

the Advisory Council, Department Chairs, Director of Teacher Education, and 233 Assistant and/or Associate Deans, prepares and submits budget requests to 234


the Provost and Vice Chancellor for Academic Affairs; allocates funds for 235 professional travel to departments, and determines appropriate utilization of 236 physical facilities. In a formal meeting and using printed information, the 237 Dean reports the total budget to the College of Education faculty annually. 238

239 *With input from faculty on individual annual reports, Department Chairs, Director of 240

Teacher Education, and Assistant and/or Associate Deans, the Dean 241 prepares and submits an annual report of the College of Education to the 242 Provost and Vice Chancellor for Academic Affairs and makes a copy of the 243 report available to each faculty member of the College of Education. 244

245 *In the area of the code unit's administration, the Dean schedules regular and 246

special College of Education faculty meetings during the academic year. At 247 least one meeting in each academic year will include a full report of the 248 budget. 249

250 *The Dean acts on recommendations from Department Chairs for reassigned time 251

for faculty. 252 253 *The Dean is responsible for convening the Advisory Council, and making minutes 254

of each meeting available to all members of the College of Education. 255 256 *After considering recommendations from appropriate nominating committees, the 257

Dean shall appoint Department Chairs, and in conjunction with Assistant and/or 258 Associate Deans, conduct the annual performance evaluation of each Department 259 Chair. The Dean evaluates the administrative performance of each Department 260 Chair using procedures required by the university administration and Faculty 261 Senate. 262

263 *After considering recommendations from appropriate nominating committees, the 264

Dean shall appoint Assistant and/or Associate Deans and the Director of 265 Teacher Education. 266

267 *The Dean annually and systematically collects information from the College of 268

Education faculty on the performance of the Assistant and/or Associate 269 Deans and the Director of Teacher Education. The Dean performs annual 270 evaluations on the performance of those persons. 271

272 *The Dean appoints directors of special programs, university-approved centers, and 273

institutes, and coordinators of program areas after receiving nominations 274 from appropriate committees. 275

276 *In the area of teacher education, the Dean reports directly to the Provost and Vice 277

Chancellor for Academic Affairs for all actions regarding teacher education at 278 East Carolina University; advises the Provost and Vice Chancellor for 279 Academic Affairs of all matters relating to compliance with state, regional, 280 and national accreditation standards; serves in the role of Certification Officer 281


for East Carolina University; and serves as the chief administrator for teacher 282 education at East Carolina University. 283

284 *The Dean seeks approval of the unit's major planning documents, 285

assessment documents, and other major reports of unit operations such as 286 evaluations of administrative officials prior to submission in final form to 287 person(s) outside unit. The Dean also seeks approval by asking 288 departments to contribute reports and documents for their respective 289 programs and by having voting faculty members vote by departments their 290 approval of the final report before it is released to person(s) outside the code 291 unit. A report may be released when a majority of departments approve. A 292 report that pertains only to a single program or group of programs within a 293 department may be released when the majority of voting faculty in that 294 program or programs approve. 295

296 *The Dean ensures that the code procedures are followed. 297 298 The quadrennial unit administrator evaluation will be conducted in accordance with 299 Appendix L of the Faculty Manual. 300 301 Assistant and Associate Deans 302 303 The Assistant and Associate Deans are appointed by the Dean upon the recommendation 304 of the nominating committee and any necessary action of Personnel Action Committees. 305 The administrative functions of the Assistant and Associate Deans are evaluated by the 306 Dean. Responsibilities of each Assistant and/or Associate Dean are assigned by the 307 Dean, and are inclusive of, but not limited to, the following: 308 309 *Coordinates materials, supplies, classroom assignments, and other needs for the 310

academic programs including activities necessary to implement program and 311 curriculum goals established by the departments. 312

313 *Administers budgetary functions for the code unit as directed by the Dean. 314 315 *Assists in preparing code unit and university reports. 316 317 *Advises the Dean about appropriate ways to use facilities and resources to 318

promote faculty teaching, research/creative activity, and service. 319 320 *Supervises physical plant facilities planning and management. 321 322 *Coordinates summer school. 323 324 *Assists in planning, implementing, and evaluating faculty development and 325

outreach programs within the College of Education. 326 327


*Assists departments in program development, including Requests to Plan New 328 Degree Programs and Requests for Authorization to Establish New 329 Programs. 330

331 *Supports departments with matters related to faculty searches, employment, 332

reappointment, promotion and tenure procedures. 333 334 *Acts as a liaison for graduate programs with the Graduate School as requested by 335

departments. 336 337 * Coordinates efforts to increase faculty awareness of and 338

involvement in external support for research, teaching, and service; in grant 339 proposal conceptualization; and pre-award activities. 340

341 *Coordinates service initiatives within the College of Education. 342 343 *Other responsibilities as assigned by the Dean 344 345 Director of Teacher Education 346 347 The Director of Teacher Education is appointed by the Dean upon recommendation from a 348 nominating committee and any necessary action of Personnel Action Committees. The 349 Director of Teacher Education is evaluated on administrative performance by the Dean. 350 As Director of Teacher Education, his or her responsibilities are inclusive of, but not limited 351 to, the following: 352 353 *Serves as Chair of the Council for Teacher Education, communicating all actions of 354

the Council to the Dean of the College of Education for his or her approval 355 and further action. 356

357 *Advises the Dean of the College of Education regarding needed policies for 358

admission and retention of pre-service teachers. 359 360 *Monitors all approved policies regarding admission and retention of pre-service 361

teachers. 362 363 *Is responsible for the design, conduct, and analysis of follow-up studies of students 364

who matriculate from graduate and undergraduate teacher education 365 programs, which include all programs approved by the North Carolina 366 Department of Public Instruction. 367

368 *Coordinates preparations for and monitors compliance with the standards and 369

guidelines set forth by the North Carolina Board of Education, the 370 Department of Public Instruction, the National Council for Accreditation of 371 Teacher Education, and other appropriate accrediting agencies. 372

373


*Acts on all petitions for exceptions to policies and procedures for teacher education 374 approved by the Council for Teacher Education and the Dean of the College 375 of Education. 376

377 *Informs students of due process in resolving problems related to teacher education 378

programs and procedures. 379 380 *Is responsible for all procedures to maintain an orderly record keeping system for 381

licensure by the Department of Public Instruction and oversees the 382 implementation of alternative procedures. 383

384 *Confers regularly with the Director of Clinical Experiences to ensure the 385

development and implementation of sequential coordinated field 386 experiences, including student internships. 387

388 *Other responsibilities as assigned by the Dean. 389 390 Department Chair 391 392 A Department Chair is appointed by the Dean upon recommendation from a designated 393 faculty nominating committee composed according to Appendix L and any necessary 394 action of Personnel Action Committees in the respective department. As an administrator 395 of a department in the College of Education, a Chair's responsibilities are inclusive of, but 396 not limited to, the following: 397 398 *In accordance with Appendix D recommends to the Dean of the College of 399

Education qualifications of persons to be employed. 400 401 *Conveys to the Dean of the College of Education his or her concurrence or non-402

concurrence concerning personnel recommendations of the appropriate 403 department personnel action committees. 404

405 *In personnel matters, recommends to the Dean leaves of absence, requests for 406

reassigned time, and faculty salaries, and in accordance with Appendix D, 407 assumes designated responsibilities as the unit administrator for the 408 department. 409

410 *Informs the Dean of class schedules, teaching assignments, and other matters 411

related to curriculum and instruction. 412 413 *Requests an annual budget from the Dean and is responsible for managing the 414

departmental budget, including making a full report of the budget to the 415 departmental faculty in at least one departmental faculty meeting in each 416 academic year. 417

418 *Provides leadership in improvement of instruction and in curriculum development 419

and implementation. 420


421 *Serves as a member of the Advisory Council, appoints departmental ad hoc 422

committees (except search committees), and serves as an ex-officio 423 nonvoting member of all departmental committees except personnel action 424 committees. 425

426 *Following a vote of the voting faculty in the department, recommends departmental 427

Directors of special programs and departmental Coordinators of program 428 areas to the Dean when appropriate to do so and in accordance with the 429 code unit's organizational structure. 430

431 *Evaluates each faculty member with a probationary appointment and each 432

permanently tenured faculty member in the areas of teaching, 433 research/creative activity, service and other assigned duties; shares the 434 evaluation with the appropriate faculty member, and forwards the evaluation 435 to the Dean. (See Section IV.) 436

437 *Evaluates fixed-term and part-time faculty. 438 439 *Assumes other responsibilities as assigned by the Dean. 440 441 The Dean evaluates the administrative performance of each Department Chair using 442 procedures required by the university administration and Faculty Senate. The voting 443 faculty shall vote by secret ballot on the effectiveness of the Department Chair every fourth 444 academic year of appointment. This vote will take place during the semester prior to the 445 end of each fourth year. A negative vote of a majority of the voting faculty (excluding the 446 Chair) shall be required to recommend to the Dean the removal of a Department Chair. 447 448 A Department Chair may not be removed by the Dean without consultation with the 449 Department’s voting faculty and a concurring recommendation from the Department’s 450 faculty. Should the Dean and the voting faculty not be in concurrence, both 451 recommendations will be sent to the Provost and Vice Chancellor for Academic Affairs for 452 action. 453 454 Within five working days of a Chair's resignation or removal from office, the Dean shall 455 convene a meeting of the department's voting faculty members to determine action on 456 replacement of the Chair. When the decision is made to form a chair nominating 457 committee, the department's voting faculty shall elect by simple majority members of a 458 chair nominating committee. The committee shall have at least five members. The voting 459 faculty of the department shall elect from the department faculty by secret ballot three-fifths 460 of the committee members. The Dean will appoint the remaining members from the 461 permanently tenured faculty members or administrators in the College of Education. The 462 committee will elect its chair. 463 464 The chair nominating committee shall recommend qualifications of the Chair's position, 465 solicit and screen applicants, and recommend one or more nominees to the Dean after a 466 majority vote by the department's permanently tenured faculty and any necessary action of 467


Personnel Action Committees in the respective department. If the Dean rejects the 468 nominee or nominees, the nominating committee must recommend one or more additional 469 nominee(s). The nominating committee process will continue until an acceptable nominee 470 is submitted to the Dean. 471 472 During the period between the Chair's departure or removal from office and the completion 473 of the nominating committee procedure, the Dean shall appoint an Acting Chair. The 474 Acting Chair will assume all the duties of the Department Chair as specified in this Code. 475

476 SECTION III: COLLEGE OF EDUCATION COMMITTEES 477

478 A. Advisory Council 479 480 The Advisory Council of the College of Education is a body that represents departments, 481 centers, and institutes and advises the Dean on matters related to policies and procedures 482 in the College. 483

484 1. Membership 485 486 Membership on the Advisory Council consists of one elected voting faculty member 487 for every seven faculty (permanently tenured, probationary, and fixed-term) from 488 each department in the College of Education—with a minimum of one per 489 department—and the department chair from each department. Ex -officio members 490 without vote include the Dean, the Assistant and/or Associate Deans, the Director of 491 Teacher Education, and Directors of Centers and Institutes. The Chair of the 492 Advisory Council is elected by the faculty representatives on the Advisory Council 493 from the membership of the committee. 494 495 2. Term and Method of Election 496 497 Elections of faculty representatives to the Advisory Council will take place after the 498 first College of Education faculty meeting at the beginning of each school year and 499 according to the following procedures. Each department’s voting faculty members 500 shall elect by simple majority a representative to the Advisory Council by secret 501 ballot for a term of two years. Half of the representatives will be elected in odd-502 numbered years and half of the representatives will be elected in even-numbered 503 years. Departments electing representatives in odd-numbered years will be (l) 504 Educational Leadership, and (2) Business, Career, and Technical Education. 505 Departments electing in even-numbered years will be (l) Counselor and Adult 506 Education; (2) Library Science and Instructional Technology; and (3) Mathematics 507 and Science Education. The Department of Curriculum and Instruction will elect 508 half of their representatives in both even- and odd-numbered years. An elected 509 representative may not serve more than two consecutive full terms. An unexpired 510 term will be filled by a representative elected by the department. 511 512 If this procedure is implemented in an even-numbered year, all departments will 513 elect representatives, with the odd-numbered departments electing for a one-year 514


term. If implemented in an odd-numbered year, the even-numbered departments 515 will elect for a one-year term. 516 517 3. Duties and responsibilities: The Advisory Council is advisory to the Dean, and in 518 that capacity shall: 519

520 a. review and make recommendations concerning policy for the College of 521 Education; 522

523 b. review and make recommendations for long-range development for the 524 College of Education; 525

526 c. assist in the information management of the College of Education; 527 528 d. make recommendations on budgeting matters of the College; 529

530 e. make the minutes of each meeting available to all members of the College of 531 Education. 532 533

The Advisory Council will meet a minimum of seven times a year. The Dean shall be 534 responsible for establishing a schedule of meetings subject to the approval of the Advisory 535 Council. Any member may call for a special meeting of the Advisory Council, if notification 536 of time and purpose of the meeting is provided to the members seven working days in 537 advance of the meeting date. 538 539 B. Standing Committees 540 541

1. Code Committee 542 543

a. Membership: Membership of the Code Committee shall be composed of one 544 permanently tenured or probationary faculty member from each department. If a 545 department has more than 15 faculty members, the department may elect an 546 additional voting faculty member to serve on the committee. 547 548 b. Term and methods of election: Each department shall elect by simple majority 549 its representative(s) to the Code Committee for a term of two years. 550 551 c. Duties and responsibilities: The Code Committee of the College of Education 552 shall meet at least once a year to review the Unit Code of Operations and make 553 necessary revisions. Code revisions are forwarded to and voted on by the 554 permanently tenured faculty of the College of Education prior to submission to the 555 Faculty Senate and Chancellor for approval. All members of the faculty and 556 administration have personal and professional responsibility to assure appropriate 557 compliance with the COE Code. Perceived infractions of the Code should initially 558 be brought in writing to the attention of the faculty member’s department. The COE 559 Code Committee will interpret the Code upon request of an administrator or a 560


faculty member when an item is submitted in writing and states in detail the specific 561 area of concern. Any party can appeal to the Chair of the Faculty. 562

563 2. Curriculum Committee 564

565 a. Membership: The Curriculum Committee shall consist of one voting faculty 566

member from each department and one student member. If a department has 567 more than 15 faculty members, the department may elect an additional voting 568 faculty member to serve on the committee. 569

570 b. Term and method of election: Each department shall elect by simple majority 571

its representative(s) by secret ballot for a term of three years. The student 572 member shall be appointed by the Dean for a term of one year. 573

574 c. Duties and responsibilities: The Curriculum Committee shall consider 575

submissions from departments as follows: 576 577 (l) review all new courses and course revisions and submit recommendations to 578

the College of Education Council for Teacher Education Curriculum Committee. 579 580 (2) review new degree programs and program revisions and submit 581

recommendations to the Council for Teacher Education; 582 583 (3) make the minutes of each meeting available to all members of the College of 584

Education. 585 586

3. Diversity Committee 587 588

a. Membership: The Diversity Committee is composed of one voting faculty 589 member for every seven faculty (permanently tenured, probationary, and fixed-590 term) from each department in the College of Education – with a minimum of 591 one per department. (See rotation in Section III. A. Advisory Council. 2. Term 592 and Method of Election.) If a department has more than 15 faculty members, the 593 department may elect an additional voting faculty member to serve on the 594 committee. 595

The Associate Dean for Research, Graduate Studies, & Professional 596 Development, the Director of Teacher Education, one student, and any other 597 members the Committee deems needed to carry out its duties shall serve as ex-598 officio members. 599

600 b. Term and method of election: Each department shall elect by simple majority its 601

representative(s) to the Diversity Committee for a term of two years. The student 602 member shall be appointed by the Dean for a term of one year. 603

604 c. Duties and responsibilities: The Diversity Committee shall: 605

(1) Promote attitudes that affirm, respect and celebrate diversity; 606


607 (2) Maintain and implement a multiyear diversity plan that outlines the diversity 608

activities and expected outcomes for the College of Education, faculty, staff, and 609 students; 610

611 (3) Initiate and support activities that assist students, faculty, staff, and 612

community partners with self-awareness, understanding, and appropriate 613 interaction with culturally different and diverse individuals; 614

615 (4) Provide leadership to support College of Education compliance of diversity 616

standards for accreditations. 617 4. Library Committee 618 619 a. Membership: The Library Committee is composed of one voting faculty 620

member from each department in the College of Education and one student 621 member. If a department has more than 15 faculty members, the department 622 may elect an additional voting faculty member to serve on the committee. 623

624 b. Term and method of election: Each department shall elect by simple majority 625

its representative(s) to the Library Committee for a term of two years. The 626 student member shall be appointed by the Dean for a term of one year. 627

628 c. Duties and responsibilities: The Library Committee is responsible for 629

supervising the expenditure of library funds allocated to the College of 630 Education. The Library Committee shall be responsible for making faculty aware 631 of available library services, and library personnel aware of faculty needs. 632 633

5. Planning Committee 634 635

a. Membership: The Planning Committee shall consist of one voting faculty 636 member from each department and one student member appointed by the Dean. If 637 a department has more than 15 faculty members, the department may elect an 638 additional voting faculty member to serve on the committee. The Dean, Director of 639 Teacher Education, and Associate Dean(s) shall serve as ex-officio members. The 640 President of the College of Education Professional Society shall serve as a non-641 voting resource member. 642


representative(s) by secret ballot for a term of two years. The student member shall 645 be appointed by the Dean for a term of one year. 646

647 c. Duties and responsibilities: The purpose of the Planning Committee shall be: 648 649

(l) to conduct, on an ongoing basis, an evaluation to assess the external 650 and internal demands and needs of the code unit; 651

652


(2) to develop goals, objectives, and strategies for meeting these demands 653 and needs; 654

655 (3) to keep the faculty informed and involved in the process of meeting the 656

code unit's mission, goals, and objectives. The Planning Committee will 657 report to the Dean of the College of Education at least once a year. 658

6. Research Committee 659 660

a. Membership: The Research Committee is composed of one voting faculty member 661 for every seven faculty (permanently tenured, probationary, and fixed-term) from 662 each department in the College of Education – with a minimum of one per 663 department. (See rotation in Section III. A. Advisory Council. 2. Term and Method 664 of Election.) If a department has more than 15 faculty members, the department 665 may elect an additional voting faculty member to serve on the committee. The limit 666 of representatives from one department is three. The Associate Dean for Research, 667 Graduate Studies, and Professional Development, one student, and any other 668 members the Committee deems needed to carry out its duties shall serve as ex 669 officio members. 670


representative(s) to the Research Committee for a term of two years. The student 673 member shall be appointed by the Dean for a term of one year. 674

675 c. Duties and responsibilities: The Research Committee shall: 676

677 1) Assess the overall mission and vision of the College of Education Research 678

agenda. 679 2) Encourage and promote research activities throughout the College of 680

Education. 681 3) Serve as an advisory council to the Associate Dean for Research, Graduate 682

Studies, and Professional Development for research issues and activities 683 related to the College of Education. 684

4) Provide leadership to support College of Education research efforts. 685 5) Disseminate research conducted by College of Education faculty and 686

students. 687 688 689 690 7. Technology Committee 691 692

a. Membership: The Technology Committee is composed of one voting faculty 693 member for every seven faculty (permanently tenured, probationary, and fixed-term) 694 from each department in the College of Education with a minimum of one per 695 department, the College of Education Instructional Technology Consultant(s), the 696 Educational Technology Specialist, one student member, and one staff member. 697 (See rotation in Section III. A. Advisory Council. 2. Term and Method of Election.) If 698 a department has more than 15 faculty members, the department may elect an 699 additional voting faculty member to serve on the committee. The limit of 700


representatives from one department is three. The Associate Dean(s) shall serve 701 as ex-officio members. 702

b. Term and methods of election: Each department shall elect by simple majority its 703 representative(s) to the Technology Committee for a term of two years. The student 704 member and the staff member shall be appointed by the Dean for a term of one 705 year. 706

707 c. Duties and responsibilities: The Technology Committee is responsible for 708

establishing the vision and mission of the College of Education in regards to the 709 integration of technology in teaching, research, and service; for assessing, planning, 710 anticipating, and addressing needs of the unit, including faculty and staff 711 professional development in the use of technology and curriculum integration; and 712 to make recommendations to the Council for Teacher Education and the Advisory 713 Council for implementation of technology integration. 714

715 C. Ad Hoc Committees (including those mandated by the East Carolina University Faculty 716 Manual). 717 718 Ad hoc committees may be established at any regular or special meeting of the Advisory 719 Council. Motions to establish ad hoc committees must specify the membership, method of 720 selection, duties and responsibilities, and expected date of conclusion. An ad hoc 721 committee shall not assume the duties and responsibilities of a standing committee. The 722 committee shall make a report at the end of each semester to the Advisory Council. 723 724 D. Election/Selection of Standing Committee Members 725 726 1. Election of departmental representatives to College of Education standing 727

committees will be made in the August departmental meetings. 728 729 2. No faculty member will be required to serve on more than two College of 730

Education committees. An elected representative may not serve more than two 731 consecutive terms. 732

733 3. One student member shall serve as a nonvoting member on each of the 734

following committees: Curriculum Committee, Diversity Committee, Library 735 Committee, Planning Committee, Research Committee, and Technology 736 Committee. Students shall be nominated by department faculty and appointed 737 from the list of nominees by the Dean. 738

739 E. Committee Organization and Procedures 740 741 For committees, the chair from the prior year will call an organizational meeting in 742 September. In cases where the former chair is not available, the individual whose name 743 heads the new committee roster alphabetically will call an organizational meeting in 744 September. That person will serve as temporary chair for the purpose of electing a 745 permanent chair for the committee. 746

747


748 749

SECTION IV: FACULTY PERSONNEL ACTIONS 750 751 A. Selection and Appointment of New Faculty 752 753 When a department has received approval to search for a new faculty member, a search 754 committee is formed in accordance with Section II-B-3 of this Code. The search 755 committee will determine which candidates to invite for interviews. Upon selection of a final 756 candidate (or candidates) by the search committee, that nomination is forwarded to the 757 Department Personnel Committee. The Personnel Committee votes on the 758 recommendation. The recommendation of the Personnel Committee is forwarded with the 759 Department Chair's concurrence or non-concurrence to the Dean. The Dean makes a 760 subsequent recommendation to the Provost and Vice Chancellor for Academic Affairs. If 761 the Unit Personnel Committee does not identify an acceptable candidate, no 762 recommendations are forwarded to the Chair or Dean. 763 764 B. Teaching Assignments and Reassigned Time 765 766 The Department Chair in consultation with departmental voting faculty makes teaching 767 assignments for each faculty member in each term subject to approval of the Dean. These 768 assignments are made in accordance with this Code and the Faculty Manual. 769

770 Faculty members may request reassigned time from their usual teaching duties for 771 research/creative activity. Written requests including justification should be submitted to 772 the Department Chair at least one full semester in advance. The Chair shall send all 773 requests to the Dean with approval or disapproval indicated. Requests forwarded with 774 approval must show how reassigned time teaching hours will be absorbed through 775 available resources. The Dean, in turn, shall notify the Chair of his or her approval or 776 disapproval of the request. 777 778 Procedures for leave of absence without salary shall conform with the Faculty Manual, Part 779 VI and Appendix L, Section A. 780 781 782 783 C. Faculty Evaluation 784

785 Each faculty member receives an annual evaluation of his or her performance by the 786 Department Chair. This evaluation is based on the faculty member's performance in the 787 areas of Teaching, Research and/or Creative Activity, Service, and Other Specified Duties. 788 Faculty members on fixed-term appointments shall be evaluated based on the terms of the 789 contract. This contract may exclude some requirements as listed below in criteria for 790 annual evaluation. 791 792 793

1. Procedures for Annual Evaluation 794


795 Each faculty member in consultation with the respective Department Chair or Director 796 will select the relative weights to be applied to the criteria (listed below) that are used 797 in the annual evaluation of the faculty member's performance in advance of the 798 completion of the evaluation by his or her Department Chair (at least seven months 799 for new fall appointees). The faculty member will inform the Department Chair, in 800 conference and in writing, of tentative selection of categories by October 1 of the 801 school year in which the evaluation is to take place. When special opportunities 802 arise, relative weights may be modified but final relative weights must be agreed upon 803 prior to completion of the evaluation. The Chair shall be responsible for scheduling 804 the annual evaluation conference. 805 806

807 808 2. Criteria for Annual Evaluation 809

810 The following criteria, and the corresponding ranges of relative weights, shall be used 811 in the annual evaluation process. The weights must total 100 percent and may not be 812 below the minimum or above the maximum for any of the categories including the 813 category "Other Specified Duties." At least three of the possible four categories must 814 comprise the final evaluation. Each of the criteria is followed by a list of possible 815 activities, which shall be considered in the annual evaluation process. The location of 816 an item on any of the four lists does not indicate or imply any ranking or importance, 817 nor are the lists intended to be exhaustive or mutually exclusive. The items on the 818 four lists are not necessarily of equal weight. The weight for Service shall not exceed 819 either the weight for Teaching Effectiveness or for Research/Creative Activity. 820 Exceptions to these weights may be made in writing with mutual agreement of the 821 faculty member and the chairperson when special opportunities in teaching, research, 822 or service arise. 823

824 a. Teaching Effectiveness (Weight 20% - 70%) 825 826 * Attendance at teaching-related workshops/presentation 827

* Certification received in professional area 828 * Course development 829 * Curriculum design and development 830 * Innovation in teaching methodology 831 * Instructional workload 832 * Supervision of student interns or field experiences 833 * Special courses 834 * Student advising 835 * Student opinion surveys 836 * Teaching awards 837 * Case study for use in course instruction 838 * Peer review 839 * Membership on thesis or dissertation committees 840 * Grant proposals submitted or funded that are related to teaching 841


* Other activities as negotiated 842 843 b. Research/Creative Activities (Weight 20% - 70%) 844

845 Faculty research and creative activity will be evaluated and recognized as 846 scholarly activity under three areas: discovery, integration, and application. 847 Discovery involves research and creative activity that creates new knowledge 848 and adds to the body of knowledge in a particular discipline. Discovery can 849 take many forms, from knowledge generated through classical research 850 methods to discoveries generated by artistic experimentation. Its usefulness 851 includes its value to other scholars and practitioners who use the results to 852 solve problems not directly addressed by the original research. 853 854 Integration involves research and creative activity that synthesizes existing 855 knowledge into a different approach or application. Integration expands, 856 expounds, and extends discovery activities. 857 858 Application involves the employment and practice of discovery and/or 859 integrated research/creative activity. Application uses existing knowledge to 860 solve problems or address specific issues. 861

862 The extent to which individual faculty members are expected to demonstrate 863 research and/or creative activity in one, or more than one, of these three areas 864 is in the purview of the respective department. Ideally, research and creative 865 activity used for faculty evaluation should include, in part, some measure of 866 peer review or external judgment. A primary criterion for evaluating research 867 and creative activity should be the degree to which the activity helps the 868 respective administrative unit and the College of Education accomplish their 869 mission. 870 871 The following items are samples of products resulting from research and 872 creative activity used in faculty evaluation. 873 874

* Article in a journal or other professional publication 875 * Article in a trade journal or popular press 876 * Author of service grants and contracts 877 * Book or chapter in a book 878 * Book review in journals or other professional publications 879 * Published case study 880 * Paper or abstract in proceedings of professional associations 881 * Paper or abstract presented at meetings of professional associations 882 * Research grants and development of contracts 883 * Documentation of ongoing research 884 * Documentation of action research designed to improve practice 885 * Paper published as an ERIC document 886 * Published monograph 887 * Direction of thesis or dissertation 888


* Documents resulting from technical assistance 889 * Research grant proposals submitted or funded 890 * Paper presented at a professional meeting 891 * Electronic media production 892 * Computer applications/programs 893 * Technical and evaluative reports published as a result of applied 894

research 895 * Electronic publication 896 * Editor or co-editor of book or journal 897

898 899 900 c. Service to the University, Profession or Community (Weight 10% - 33 1/3%) 901

902 The weight of Service may not exceed the weight of Teaching Effectiveness 903 or Research/Creative Activities 904 905

* Editor or co-editor of newsletter or other professional publication 906 * Technical assistant or consultant to schools, school systems, businesses, 907

and other organizations 908 * Director of service grants and contracts 909 * Advisor for student organizations and activities 910 * Participant at professional meetings, seminars, professional development 911

activities, or comparable meetings as a representative of the College or 912 University 913

* Member of committee (department, college, university level) 914 * Volunteer in community service 915 * Provider of research assistance to colleagues 916 * Elected public servant 917 * Officer, reviewer, discussant, chairperson, presenter, board member in 918

professional organizations 919 * Author of grant proposals submitted or funded that are related to service 920

921 d. Other Specified Categories (Weight 0% - 50%) 922 923 The weight of Other Specified Categories may not exceed the combined weights 924

of Teaching Effectiveness, Research/Creative Activities, and Professional 925 Service. 926

927 * Assignment to administrative duties 928 * Assignment of responsibilities for irregular certification 929 * Reassigned time for work on a major project 930 * Recognition for exceptional work in any categories listed above 931 * Further education related to increased performance of job responsibility 932 * Coordination of a major conference 933 * Extra program advisement 934 935


936 937 938 D. College of Education Criteria for Tenure and Promotion 939

940 Criteria for tenure and promotion include the items in the categories and lists described 941 above as "Criteria for Annual Evaluation." Guidelines for using these criteria are approved 942 by the faculty. The College applies guidelines for tenure and promotion as directed by the 943 Provost and Vice Chancellor for Academic Affairs and in Appendices C and D of the 944 Faculty Manual. In general, College of Education standards for permanent tenure include: 945 demonstrated professional competence, potential for future contributions, and the 946 institution's needs and resources. 947

948 1. Standards for Permanent Tenure 949

950 In assessing a candidate for permanent tenure, the College of Education considers 951 the following general qualifications in compliance with Appendix D. 952

953 a. Effective teaching and advising are essential. Documentation must reflect 954

the high opinion of students and peer review. A candidate's teaching should 955 support the communication of current knowledge and understanding of his or 956 her discipline. In addition, the candidate must show carefully prepared course 957 syllabi, appropriate instructional materials, and an active role in curriculum 958 and program development. In addition, the candidate must demonstrate an 959 active role in advising. 960

961 b. Research and/or creative activity must include evidence of refereed 962

publication and/or other appropriate products specific to the particular 963 discipline. The review of research and/or creative activity must take into 964 account both the quantity and quality of the products. A candidate must 965 indicate a clear research, publication, or creative agenda in the particular 966 discipline. 967

968 c. Service must demonstrate involvement in the candidate's professional 969

discipline through work with associations, editorial boards, community 970 organizations, or other professional groups. Equally important is service to 971 the College of Education, the university through membership and leadership 972 on campus committees, and public schools or other appropriate 973 organizations. 974

975 2. Standards for Promotion 976 977

General qualifications for the ranks of assistant professor, associate, and professor are 978 stated in Appendix C of the Faculty Manual. In addition, the College of Education sets 979 the following standards as minimum qualifications for promotion. 980

981


a. Assistant professor. Qualifications necessary for appointment or promotion to 982 the rank of assistant professor include an appropriate terminal degree, a record of 983 progress toward teaching excellence, evidence of potential for establishing a 984 research or creative agenda, involvement in professional organizations appropriate 985 for the particular discipline, and service to the College of Education, the university, 986 and public schools or other appropriate organizations. 987

988 b. Associate professor. To be recommended for promotion to associate professor, 989

a candidate must have the qualifications of the previous rank, show evidence of 990 teaching excellence, exhibit leadership in curriculum and program development, 991 and meet the minimum criteria expected for permanent tenure as required by this 992 code (see D1 above). 993

994 c. Professor. Promotion to full professor requires the qualifications of the previous 995

ranks. In addition, candidates must show an established record of teaching 996 excellence; a record of significant publication, research, or creative activity; 997 evidence of national recognition in the discipline as illustrated by notable 998 publications, creative work or research, invited lectures and keynote addresses, 999 references, reviews, and citations of the candidate's work, or creditable awards 1000 bestowed in honor of the candidate's work; and a record of significant service to the 1001 profession. 1002

1003 E. College of Education Peer Review Process 1004 1005 College of Education faculty members are required to follow peer review requirements as 1006 explained in the Faculty Manual. 1007 1008

SECTION V: MEETINGS 1009 1010

Code unit meetings shall be conducted according to the most recent edition of Robert's 1011 Rules of Order, Newly Revised. 1012 1013 Special meetings of the College of Education faculty may be called by the Dean or by 1014 petition of two-thirds of the voting faculty members of the College of Education. 1015 1016 Special meetings of departmental faculty may be called by the Dean, by the Chair, or by 1017 petition of two-thirds of the voting faculty members of the department. 1018 1019 Special meetings shall require a simple majority and shall address only the specific matter 1020 for which the meeting was called. 1021 1022

SECTION VI: ENABLING CLAUSE 1023 1024

This code shall go into effect upon acceptance by a majority of the permanently tenured 1025 faculty members of the College of Education and after approval by the Faculty Senate and 1026 the Chancellor. 1027 1028


SECTION VII: AMENDMENT 1029 1030

This Code may be amended by a majority vote of permanently tenured faculty members, 1031 provided notice of the proposed amendment or amendments has been given two calendar 1032 weeks prior to the meeting. Amendments are subject to approval by the Faculty Senate 1033 and the Chancellor. 1034 1035